190425 BIA AGD
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Tillsonburg Business Improvement Area
Board Meeting – Agenda - Thursday, April 25th, 2019
7:00 am breakfast, 7:30 am meeting – Carriage Hall – 25 Brock Street West, Tillsonburg
1. CALL TO ORDER: Determine if a quorum is present. Time: __________
2. ADOPTION OF THE AGENDA:
a. moved by:__________________ seconded by: __________________
3. ADOPTION OF THE MINUTES from the meeting of March 21st, 2019
a. moved by:___________________ seconded by: __________________
4. DELEGATIONS: Laurel Beechey will be making a presentation regarding the
Tillsonburg Pioneer Performing Troupe which leads walking tours during town
events including Turtlefest. This year will feature another walking tour featuring
Bidwell Street and Broadway Trail. Ms. Beechey would like our BIA merchants
and members to display a window sticker.
5. TREASURER’S REPORT – D. Rasokas
a. March 2019 First Ontario bank statements attached.
b. Funds as of March 31st, 2019:
i. Chequing: $87,705.86
ii. Savings: $87,123.76
iii. Share account: $80.00
iv. Investment GIC: $65,128.22 (inc. accrued interest)
v. TOTAL BANK BALANCE/FUNDS: $240,037.84
c. March 2019 financials attached.
d. Bookkeeper/accountant working on 2018 year-end.
6. COMMITTEE REPORTS:
a. Beautification status report: The ED recommends to the board that the
cost of storing and annual refurbishment of the existing wooden benches
is excessive and in the range of $5,200. This money is better spent on
asset purchases rather than maintenance and storage. Suggestion is to
find alternative storage (free) & invest in only composite benches going
forward. Beautification “live date” is now Sunday, May 26/Monday, May
27. All actions are geared to this date. Deadline for product ordering is
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Friday, April 26th. All is well in hand at this point. Update including “show
& tell” regarding 2019 beautification plan.
b. General: ED is following up with the town and CAO/town staff regarding:
i. meeting with Tillsonburg Legion re: plan and their buy-off
ii. Engineering Dept re: layout of plaza area w. M. Tedesco
iii. D. Covey at Tillsonburg Town Centre (Wednesday) and ongoing
iv. Watering plan TBD and cost: discuss.
c. Block Party Food Truck strategy: verbal report.
d. Promotions/Events/Marketing update: K. Slattery
i. Report from Events and Marketing Co-ordinator
e. Promotions:
i. There was committee meeting held at the BIA offices on Monday,
April 22nd. Fitness event to be held Saturday, May 25th on Brock
Street East from Broadway to Harvey. Street closure request
submitted to the town April 23.
ii. Sidewalk Days – 1st event of 2019 to be held post-beautification
initiative – running Thursday, May 30th – Saturday, June 1st.
iii. Press release will be issued commensurate with the “live date” of
the beautification plan.
iv. All social media channels will be blasted with beautification plan
“go-live date” and ensuing follow-up for awareness.
v. Canada Day activities and parade are in the planning process. The
Tillsonburg Optimist Club will be assisting, but not leading this
initiative. BIA will be meeting with the Station Arts Centre Canada
Day committee next week – date TBD.
vi. Promotions calendar has been updated.
7. EXECUTIVE DIRECTOR’S REPORT:
a. Report on Downtown Tillsonburg Gap Analysis. The ED met with the
Development Commissioner on March 13th, 2019 to review and discuss
the next steps on the report. The ED recommends to the Board that the
report be adopted and that the recommendations (next steps) be added to
the staff work-plan for implementation in 2019 and beyond. WiFi: work
plan to get this back up and running is underway. County IT staff will be
working with us and ERTH (contractor) to expedite the reintroduction of
WiFi. Status is in-progress. Still awaiting receipt of CIBC credit card
although it was approved. A “master list” has been initiated for the
various bylaws requiring adjustment or elimination. Trees for removal
tagged with minimum 15-day notice period as per town bylaw – April 23rd.
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ED/M. Rosehart/K. Slattery attended the closed session meeting of April
23rd, Town Council. ED met with C. Pepper to discuss updating of the
colour theme for the Beautification plan vis a via the new town logo. It
was agreed to incorporate the new town colour/logo with
secondary/separate BIA ID on umbrella posts, furniture legs, etc. The BIA
ED/EMC have begun preliminary work on the 2020 BIA budgets and
business plans. It will be important to make our “asks” to the town months
prior to the town budget process to ensure we are “heard”. The Town’s
Development Commissioner wants the BIA input on a task force to identify
& effect action steps on the market segments missing or requiring further
development in the downtown zone including additional boutique retail;
restaurants; etc. The Chamberof Commerce Awards of Excellence is
being held on Thursday, May 9th. The ED will be attending so that the
BIA has representation. Is there anyone else who would like to attend
representing the BIA?
Motion: “Moved by_________________ and Seconded by ____________________
and resolved that the BIA Board of Management adopts the Downtown Tillsonburg
Gap Analysis report and further that the ED and EMC report back to the board on an
implementation plan for next steps during the balance of 2019; and add 2-3
additional strategic imperatives to the 2020 work plan”.
8. CORRESPONDENCE: The town Clerk requests that the BIA prepare a
resolution in support of new bylaws allowing for ICE CREAM mobile vending in
the Town of Tillsonburg.
Motion: “Moved by: _______________ and Seconded by: ___________________
and resolved that the Board of Management of the BIA supports the implementation of
an ice cream truck/mobile vending service in the Town of Tillsonburg
9. NEW BUSINESS:
10. ROUNDTABLE:
11. NEXT MEETING – Thursday, May 23rd, 2019 at Carriage Hall – 7:00 am
breakfast, 7:30 am meeting
12. MOTION TO ADJOURN :
a. moved by:__________________ seconded by: ___________________
TIME: ______________