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190513 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, May 13, 2019 5:00 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider a proposed or pending acquisition or disposition of land by the Town (proposed land acquisition). 3.Adoption of Agenda Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council Meeting of Monday, May 13, 2019 be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council Meeting of April 23, 2019 be approved. 7.Presentations 7.1 Oxford OPP - Tillsonburg Detachment - 2018 Year End Report Presented by: Inspector Anthony Hymers, Oxford County OPP, and Chair Larry Scanlan, Tillsonburg Police Services Board Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT Council receives the Oxford OPP - Tillsonburg Detachment - 2018 Year End Report, as information. 7.2 PUBLIC MEETING - 2019 Development Charges Background Study Presented by: Andrew Grunda, Watson & Associates Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT the presentation by Watson & Associates, in regards to the 2019 Development Charges Background Study, be received as information; AND THAT a By-Law be brought forward for consideration at the June 13, 2019 Council Meeting. 8.Public Planning Meetings Proposed Resolution #6 Moved By: ________________ Seconded By: ________________ THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at __________ p.m. 8.1 Application for Minor Variance - A03-19 - 11 Morning Glory Drive (Southridge Heights Inc.) Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A03-19, submitted by Southridge Heights Inc, for lands described as Lot 34, Plan 41M-145, Town of Tillsonburg, as it relates to: Relief from Table 5.37.1 – Permitted Projections into Required Yards, to1. Page 2 of 278 increase the permitted projection of a covered deck into a required rear yard from 1.5 m (4.92 ft) to 2.2 m (7.21 ft), to facilitate the construction of a pergola, on an existing deck, accessory to a single detached dwelling on the subject lands, subject to the condition that a building permit for the proposed pergola shall be issued within one year of the date of the Committee's decision. 8.2 Application for Minor Variance A04-19 - 17 Wren Court (Landmark Homes) Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A4-19, submitted by Landmark Homes (Chris Declark), for lands described as Lot 131, Plan M-16, Town of Tillsonburg, as it relates to: Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m (91.9 ft), and; 1. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to increase the maximum lot area per dwelling unit from 320 m2 (3,444.6 ft2) to 344 m2 (3,702.7 ft2). 2. Proposed Resolution #9 Moved By: ________________ Seconded By: ________________ THAT Council move out of the Committee of Adjustment and move back into regular Council session at __________ p.m. 8.3 Application for Zone Change - ZN 7-19-04 (Landmark Homes) Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council approves the zone change application submitted by Landmark Homes (Trevalli Homes), whereby the lands described as Lots 40 & 41 Plan 41M-143 & Lots 3-15, 17-26 & 77 Plan 41M-144, known municipally as 82, 84, 92, 94, 96-112, 114- 115 & 117 Beech Boulevard and 34 Hemlock Drive in the Town of Tillsonburg are to be rezoned from ‘Low Density Residential – Type 1 Zone (R1A)’ to ‘Special Low Density Residential – Type 1 Zone (R1A-sp)’ to permit a reduced front yard depth of 6 m (19.68 ft) and a reduced rear yard depth of 9 m (29.52 ft). 9.Planning Applications 10.Delegations Page 3 of 278 10.1 History of Kinsmen Outdoor Pool Presented by: Joan Weston Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receives the Delegation in regards to the history of the outdoor pool, as information. 10.2 Community Living Month Presented by: Cheryl Conick, Karen Devolin and Doug Cooper Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT Council receives the Delegation in regards to Community Living Month, as information. 10.3 Demolition of Summer Place Presented by: Sharon Howard, President, Tillsonburg Rowing Club Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ THAT Council receives the Delegation in regards to the demolition of Summer Place, as information. 11.Deputation(s) on Committee Reports 11.1 OPS 19-11 - Tillsonburg Airport Adivsory Committee - Available Grant Funding for the Tillsonburg Regional Airport Presented by: Mark Renaud, Chair, Tillsonburg Airport Advisory Committee Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-11, Tillsonburg Airport Advisory Committee - Available Grant Funding for the Tillsonburg Regional Airport; AND THAT the recommendation of the Tillsonburg Airport Advisory Committee be referred to item 13.6.5, OPS 19-17, for consideration. Page 4 of 278 11.2 OPS 19-12 - Tillsonburg Transit Advisory Committee - Proposed TGO Routes and Schedule Presented by: Cindy Allen, Vice Chair, Tillsonburg Transit Advisory Committee Proposed Resolution #15 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-12, Tillsonburg Transit Advisory Committee – T:GO Draft Routes and Schedule, as information. 12.Information Items 12.1 Ministry of Municipal Affairs and Housing - More homes, more choice: Ontario's housing supply action plan Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ THAT Council receives the correspondence from the Ministry of Municipal Affairs and Housing, in regards to More homes, more choice - Ontario's housing supply action plan, as information. 13.Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO - HR - 19-03 Fire Chief Recruitment Committee Proposed Resolution #17 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CAO–HR 19-03, Fire Chief Recruitment Committee, for information; AND THAT the Fire Chief Recruitment Committee Terms of Reference be adopted; AND THAT Councillor __________________ be appointed to the Fire Chief Recruitment Committee; AND FURTHER THAT a by-law to appoint Mr. Terry Saelens Acting Fire Chief be brought forward for Council consideration. 13.2 Clerk's Office Page 5 of 278 13.2.1 CLK 19-14 - Committees of Council Additional Appointments Proposed Resolution #18 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 19-14, Committees of Council Additional Appointments; AND THAT By-Law 4300 to amend Schedule A of By-Law 4247 be brought forward for Council consideration. 13.3 Development and Communication Services 13.3.1 Report DCS 19-08 - Community Improvement Plan Application - 83 Rolph St (Phase 1) Proposed Resolution #19 Moved By: ________________ Seconded By: ________________ THAT Council receives Report DCS 19-08, Community Improvement Plan Application – 83 Rolph St (Existing Building); AND THAT the approval granted in 2018 to the previous owner, including Accessibility, Permit Fee Grant Back and Tax Increment Equivalent Grant Back Program, be transferred to Oxford Lofts Inc. 13.4 Finance 13.5 Fire and Emergency Services 13.5.1 FRS 19-04 - Bayham Automatic Aid Proposed Resolution #20 Moved By: ________________ Seconded By: ________________ THAT Council receives Report 19-04, Bayham Automatic Aid Agreement; AND THAT By-Law No. 4301 to Authorize an Automatic Aid Agreement be brought forward for Council consideration; AND THAT By-Law 3442 be repealed in its entirety. 13.6 Operations 13.6.1 OPS 19-13 - Airport Feasibility Analysis RFP Terms of Reference Page 6 of 278 Proposed Resolution #21 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-13, Airport Feasibility Analysis RFP Terms of Reference; AND THAT Council approves the scope defined within the Draft Airport Feasibility Analysis Terms of Reference. 13.6.2 OPS 19-14 - Results for RFP 2019-003 OSIM Inspections Proposed Resolution #22 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-14, Results for RFP 2019-003 OSIM Inspections; AND THAT Council awards RFP 2019-003 to G. Douglass Vallee Limited Consulting Engineers of Simcoe, ON at a cost of $107,680.60 (net HST included), the highest scoring proposal received. 13.6.3 OPS 19-15 - Results for Tender RFT 2019-009 Ice Resurfacer Proposed Resolution #23 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-15, Results for Tender RFT 2019- 009 Ice Resurfacer; AND THAT Council awards Tender RFT 2019-009 to Resurfice Corporation of Elmira, ON at a cost of $97,790 the lowest bid received satisfying all tender requirements. 13.6.4 OPS 19-16 - Inter-Community Transit Coordinator Proposed Resolution #24 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-16, Inter-Community Transit Coordinator, as information. 13.6.5 OPS 19-17 Tillsonburg Airport Additional Funding Request Proposed Resolution # 25 Moved By: ________________ Page 7 of 278 Seconded By: ________________ THAT Council receive Report OPS 19-17, Tillsonburg Airport Additional Funding Request; AND THAT Council allocate $50,000 of the one-time 2019 Federal Gas Tax top-up funding to the unfunded Airport related projects identified in the 2019 Operations Services Business Plan. 13.7 Recreation, Culture & Park Services 13.7.1 RCP 19-22 - F.A.R.E. Program Update Proposed Resolution #26 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 19-21 – F.A.R.E. Program Update for information. 14.New Business 15.Consideration of Committee Minutes 15.1 Committee Minutes Proposed Resolution #27 Moved By: ________________ Seconded By: ________________ THAT Council receives the Transit Committee Minutes dated April 16, 2019, the Memorial Park Revitalization Advisory Committee Minutes dated April 17, 2019, the Airport Advisory Committee Minutes dated April 18, 2019, the Museum Advisory Committee Minutes dated April 25, 2019, the Region Review Committee Minutes dated April 29, 2019, and the Parks, Beautification and Cemetery Advisory Committee Minutes dated May 2, 2019, as information. 15.2 Tillsonburg Police Services Board Minutes Proposed Resolution #28 Moved By: ________________ Seconded By: ________________ THAT Council receives the Tillsonburg Police Services Board Minutes dated January 17, 2018, June 20, 2018, August 15, 2018, September 19, 2018 and October 17, 2018, as information. 15.3 Long Point Region Conservation Authority Board of Directors Minutes Page 8 of 278 Proposed Resolution #29 Moved By: ________________ Seconded By: ________________ THAT Council receives the Long Point Region Conservation Authority Board of Directors Minutes dated April 3, 2019, as information. 16.Motions/Notice of Motions 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws 18.1 By-Law 4300, To Amend Schedule A of By-Law 4247, Committee Appointments 18.2 By-Law 4301, To Authorize an Automatic Aid Service Agreement with Bayham 18.3 By-Law 4302, To Appoint an Acting Fire Chief 18.4 By-Law 4303, To Amend Zoning By-Law 3295 (ZN 7-19-04) Proposed Resolution #30 Moved By: ________________ Seconded By: ________________ THAT By-Law 4300 - To Amend Schedule A of By-Law 4247, Committee Appointments; By-Law 4301, To Authorize an Automatic Aid Service Agreement with Bayham; and By-Law 4302, To Appoint an Acting Fire Chief; AND By-Law 4303, to Amend Zoning By-Law 3295 (ZN-19-04) be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 19.Confirm Proceedings By-law Proposed Resolution #31 Moved By: ________________ Seconded By: ________________ THAT By-Law 4304, to Confirm the Proceedings of the Council Meeting held on May 13, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest Page 9 of 278 21.Adjournment Proposed Resolution #32 Moved By: ________________ Seconded By: ________________ THAT the Council Meeting of Monday, May 13, 2019 be adjourned at ______ p.m. Page 10 of 278 1 MINUTES Tuesday, April 23, 2019 4:30 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Luciani Councillor Parker Councillor Rosehart Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks Lana White, Deputy Clerk/Executive Assistant Terry Saelens, Acting Fire Chief Regrets: Kevin De Leebeeck, Director of Operations _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Closed Session Resolution # 1 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council moves into Closed Session to consider: • personal matters about an identifiable individual, including Town employees (recruitment process); and • a proposed or pending acquisition or disposition of land by the Town (proposed land acquisition) Page 11 of 278 2 Carried 3. Adoption of Agenda Resolution # 2 Moved By: Councillor Luciani Seconded By: Councillor Esseltine THAT the Agenda as prepared for the Council Meeting of Tuesday, April 23, 2019 be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 3 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT the Minutes of the Council Meeting of April 8, 2019 be approved. Carried 7. Presentations 8. Public Meetings 8.1 Application for Zone Change - ZN 7-19-01 - Regine Ross(DiLella) Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented Report CP 2019-111 for the Application for Zone Change ZN 7-19-01 - Regine Ross (DiLella) Opportunity was given for comments and questions from Council. The solicitor for the applicants, Lisa Gilvesy, was in attendance and spoke in favour of the application. The owners/applicants, Stephen and Yonna DiLella, were in attendance, in support of the application. Page 12 of 278 3 No members of the public appeared before Council either in support of, or opposition to, the application. Council passed the following resolution. Resolution # 4 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council approves the zone change application submitted by Regine Ross (Stephen and Sibylle DiLella), whereby the lands described as Part Lot 8, Concession 12 (Dereham), Town of Tillsonburg, and further described as the lot to be severed from consent application B18-65-7, are to be rezoned from ‘Future Development Zone (FD)’ to ‘Low Density Residential – Type 1 Zone (R1)’ to recognize the new use of the property as residential and satisfy condition of consent application B18-65-7. Carried 8.2 Application for Zone Change - ZN 7-19-05 - 83 Rolph Street - Oxford Lofts Inc. Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented Report CP 2019-117 for the Application for Zone Change ZN 7-19-05 - Oxford Lofts Inc. Opportunity was given for comments and questions from Council. The applicant, Andrew Teeple of Athon Construction and Development Corporation, was in attendance and spoke in favour of the application. Mr. Teeple provided information regarding the change in ownership and changes to the property, including additional units and amenities. No members of the public appeared before Council either in support of, or opposition to, the application. Council passed the following resolution. Resolution # 5 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council approves the zone change application submitted by Oxford Lofts Incorporated, whereby the lands described as Lot 761 and Part of Lots 763 & 764A, Plan 500, known municipally as 83 Rolph Street, are to Page 13 of 278 4 be rezoned to amend the provisions of the ‘Special Entrepreneurial Zone (EC-9)’ to reduce the required minimum gross floor area per unit for 3 dwelling units to 26.6 m2 (286 ft2) to facilitate the residential conversion of the former Rolph Street Public School. Carried 9. Planning Applications 9.1 Application for Zone Change - ZN 7-18-13 - Performance Communities Realty Inc. Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented Report CP 2019-118 for the Application for Zone Change ZN 7-18-13 - Performance Communities Realty Inc. Resolution # 6 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council approves the zone change application, File No. ZN 7-17-11, as submitted by Performance Communities Realty Inc., for lands described as Block 81, Registered Plan 41M-329, in the Town of Tillsonburg, to rezone the subject lands to remove the Holding Provision from properties within Phase 2 of Andrews Crossing. Carried 10. Delegations 10.1 Restoration of Memorial Park Pillars Mr. David Morris, President of the Tillsonburg District Historical Society, appeared as a delegation. Mr. Morris shared information about the history of the Memorial Park Pillars, and provided information in regards to the restoration project. The intent of the Historical Society is to repoint and recap the six pillars at the two entrance ways. Cost of the project is expected to be approximately $4,000 and the Society is prepared to proceed this spring, with completion and a dedication ceremony to follow. Donations for future projects of the Historical Society can be made at Annandale NHS. Tax receipts will be issued. Page 14 of 278 5 Resolution # 7 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Delegation - Restoration of Memorial Park Pillars be received, as information. Carried 11. Deputation(s) on Committee Reports 12. Information Items 12.1 Correspondence from Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Resolution # 8 Moved By: Councillor Parker Seconded By: Councillor Gilvesy THAT Council receives the correspondence from Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, as information; AND FURTHER THAT a Regional Review Committee of Council be created; AND THAT Mayor Molnar, Councillor Parker and Councillor Gilvesy be appointed to form the Regional Review Committee; AND THAT a member of the Tillsonburg Chamber of Commerce, Tillsonburg BIA and Economic Devleoment Committee be invited to participate in the Regional Review Committee; AND THAT the Regional Review Committee develop Made in Tillsonburg options to bring back to Council for the purpose of sending a submission to the Regional Review Advisors and Minister of Municipal Affairs and Housing. Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 19-03 - Tillsonburg Hydro System Expansion Charges Page 15 of 278 6 CAO David Calder spoke to Report CAO 19-03. Ian McKenzie, General Manager, Tillsonburg Hydro Inc., was also in attendance to answer Council's questions. Resolution # 9 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Report CAO-19-03 - Tillsonburg Hydro Inc – System Expansion Charges, for information; AND THAT the report be referred to the Shareholder meeting for discussion. Carried Resolution # 10 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council moves into a Special Shareholder Meeting of Tillsonburg Hydro Inc. at 7:07 pm. Carried 13.1.2 Special Meeting of the Shareholder of THI Dan Rasokas, Chair, Tillsonburg Hydro Inc. and Ian McKenzie, General Manager, Tillsonburg Hydro Inc. were in attendance to provide information and answer questions of the Shareholder. Vice-Chair Ann Loker and Board Member Ernie Vidovic, were also in attendance. Moved By: Councillor Gilvesy Seconded By: Councillor Parker THAT the Shareholder respectfully request THI to review and reconsider their current economic evaluation cost sharing model; AND THAT THI consider alternate options such as: - using the previous model prior to January 1, 2019, or Page 16 of 278 7 - to phase in the new model over a period of 3 to 5 years to lessen the impact on Developers, or - implement a model that captures O, M and A and not D and I, while taking into consideration the impact on Development and positioning Tillsonburg so that Tillsonburg is competitive with the local surrounding area; AND THAT the Shareholders request the President of THI to correspond with the OEB to identify that a consistent Economic Model should be adopted for all Ontario LDCs. Carried Resolution # 11 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council moves out of the Special Shareholder Meeting of Tillsonburg Hydro Inc. and resumes the Regular Council Session of April 23, 2019 at 7:43 pm. Carried 13.1.3 CAO-HR 19-02 - Employee Engagement Survey Ashley Andrews, Manager of Human Resources, was in attendance to answer any questions. Noted was that the compensation review will be completed shortly and results will be brought to Council. Resolution # 12 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives Report CAO-HR 19-02 – Employee Engagement Survey, as information. Carried 13.1.4 CAO 19-04 - County of Oxford - Joint Municipal Service Delivery Review - Regional Governance Page 17 of 278 8 Public consultation has been extended to May 21. Resolution # 13 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives Report CAO 19-04 - County of Oxford - Joint Municipal Service Delivery Review - Regional Governance; AND THAT Council endorses the establishment of a Service Delivery Review Steering Committee comprised of the nine municipal Chief Administrative Officers in the County of Oxford to set the Terms of Reference, Request for Proposal content and evaluation of the RFPs for a joint Service Delivery Review report; AND FURTHER THAT Council authorizes funding to an upset limit of $20,000 be contributed on behalf of the Town of Tillsonburg from the “Improve Service Delivery and Efficiency” funding, received from the Province in April 2019, toward this project. Carried 13.2 Clerk's Office 13.2.1 CLK 19-13 - To Amend Business Licence By-Law to include Ice Cream Refreshment Vehicles Resolution # 14 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT Report CL 19-13, Ice Cream Refreshment Vehicles, be received as information. Carried 13.3 Development and Communication Services 13.3.1 DCS 19-04 - Animal Control Subcontractor Agreement Resolution # 15 Moved By: Councillor Luciani Seconded By: Councillor Esseltine Page 18 of 278 9 THAT Council receives Report DCS 19-04 - Animal Control Subcontractor Agreement; THAT Council extends the contract for an additional two (2) year term with Hillside Kennels Animal Control Ltd. for the provision of animal control services for the Town of Tillsonburg; AND THAT Council amends the Rates and Fees By-law 4251 to reflect the change in rates. Carried 13.4 Finance 13.5 Fire and Emergency Services 13.5.1 Report FRS 19-03 - Fireworks Acting Fire Chief Terry Saelens was in attendance to answer questions. Resolution # 16 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives Report FRS 19-03 - Fireworks; AND THAT By-Law 4293, To Regulate the Sale, Display and Discharge of Fireworks within the Town of Tillsonburg, and to repeal By-Law 3510, be brought forward for Council consideration. Carried 13.6 Operations 13.6.1 OPS 19-10 Natural Resources Canada Electric Vehicle RFP CAO David Calder spoke to Report OPS 19-10, as the Director of Operations was not in attendance. Resolution # 17 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani Page 19 of 278 10 THAT Council receives Report OPS 19-10 - Natural Resource Canada – Electric Vehicles and Alternative Fuel Infrastructure Deployment Initiative; AND THAT Council supports the submission of an application to Natural Resources Canada for the installation of a Level 3 Electric Vehicle Charging Station in Municipal Parking Lot 7A; AND THAT Council commits to provide funding for its share of the project in the 2020 municipal budget; AND THAT the Chief Administrative Officer be authorized to execute the attestation statement within the formal application; AND FURTHER THAT Council approves the relocation of the Level 2 Electric Vehicle Charing Station to Municipal Parking Lot 3B. Carried 13.7 Recreation, Culture & Park Services 13.7.1 RCP 19-14 - Rowing Club Storage Access Resolution # 18 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Report RCP 19-14 - Rowing Club Storage Access; AND THAT Council authorizes staff to work with the Rowing Club to provide them access to the boat storage area for the 2019 season; AND THAT the cost of the Designated Substances Survey and any work required to establish and temporarily maintain safe access to the boat storage be funded from reserves, up to a maximum of $10,000. Carried 13.7.2 RCP 19-18 - January-March 2019 RCP Activity Reports Resolution # 19 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy Page 20 of 278 11 THAT Council receives Report RCP 19-18 - January-March 2019 RCP Departmental Activity Reports, as information. Carried 13.7.3 RCP 19-19 - Awarding RFT2019-007 – TCC Auditorium Kitchen Electrical Upgrades Resolution # 20 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report RCP 19 – Awarding RFT2019-007 – TCC Auditorium Kitchen Electrical Upgrades; AND THAT Council awards RFT2019-007 – Tillsonburg Community Centre Auditorium Kitchen Electrical Upgrades to Adrian Droogers Electrical Contracting at their tendered price of $38,625 plus applicable taxes. Carried 13.7.4 RCP 19-20 - Awarding RFT 2019-008 for Grasscutting and Trimming Resolution # 21 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report RCP 19-20 - Awarding RFT 2018- 011 for Grasscutting and Trimming; THAT Council awards grasscutting and trimming contracts for the 2019, 2020 & 2021 seasons with options to extend for up to two (2) one (1) year periods with the same terms and conditions of the original agreement; THAT Council awards a grasscutting & trimming contract for Zone 1 to Nature’s Choice Lawn Care and Irrigation at an average contract term cost per cut of $1,003.67 before taxes; THAT Council awards a grasscutting & trimming contract for Zone 2 to Fitch General Contracting Inc. at an average contract term cost per cut of $731.00 before taxes; Page 21 of 278 12 THAT Council awards a grasscutting & trimming contract for Zone 3 to Fitch General Contracting Inc. at an average contract term cost per cut of $548.00 before taxes; THAT Council awards a grasscutting & trimming contract for Zone 4 to Fitch General Contracting Inc. at an average contract term cost per cut of $436.00 before taxes; AND THAT Council awards a grasscutting & trimming contract for Zone 5 to Fitch General Contracting Inc. at an average contract term cost per cut of $1,115.00 before taxes. Carried 13.7.5 RCP 19-21 - Service Review Update Resolution # 22 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives Report RCP 19-21 – RCP Service Review Update; AND THAT Council authorizes staff to issue a request for proposals from qualified consultants to carry out the RCP departmental service review; AND THAT an amount up to a maximum of $40,000 be funded from the MMAH "One-time Funding" revenue. Carried 14. New Business 15. Consideration of Committee Minutes 15.1 Committee Minutes Resolution # 23 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives the Cultural, Heritage and Special Awards Advisory Committee minutes dated April 3, 2019, the Parks, Beautification and Cemetery Advisory Committee minutes dated April 4, 2019, the Page 22 of 278 13 Economic Development Advisory Committee minutes dated April 9, 2019, and the Recreation and Sports Advisory Committee minutes dates April 11, 2019, as information. Carried 15.2 Police Services Board Minutes Resolution # 24 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives the Tillsonburg Police Services Board Minutes dated January 16, 2019, as information. Carried 15.3 Long Point Region Conservation Authority Minutes Resolution # 25 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives the Long Point Region Conservation Authority Board of Directors Annual General Meeting Meetings dated February 22, 2019, as information. Carried 16. Motions/Notice of Motions 17. Resolutions/Resolutions Resulting from Closed Session 18. By-Laws 18.1 By-Law 4269, To Amend By-Law 3666 To Allow Ice Cream Vehicles 18.2 By-Law 4293, To Regulate the Sale, Display and Discharge of Fireworks 18.3 By-Law 4294, To Amend Schedule A of By-Law 4251, a Schedule of Fees 18.4 By-Law 4295, To Amend Zoning By-Law 3295 (ZN 7-18-13) 18.5 By-Law 4296, To Amend Zoning By-Law 3295 (ZN 7-19-01) Page 23 of 278 14 18.6 By-Law 4297, To Amend Zoning By-Law 3295 (ZN 7-19-05) Resolution # 26 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT By-Law 4269, To Amend By-Law 3666 To Allow Ice Cream Vehicles; By-Law 4293, To Regulate the Sale, Display and Discharge of Fireworks; By-Law 4294, To Amend Schedule A of By-Law 4251, a Schedule of Fees; By-Law 4295, to Amend Zoning By-Law 3295 (ZN 7-18-13); By-Law 4296, To Amend Zoning By-Law 3295 (ZN 7-19-01); and By-Law 4297, To Amend Zoning By-Law 3295 (ZN 7-19-05) be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19. Confirm Proceedings By-law Resolution # 27 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT By-Law 4298, to Confirm the Proceedings of the Council Meeting held on April 23, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest The Development Charges Background Study is posted on the Town's website. The Public Meeting will be held on May 13 at 6:00pm, prior to the passing of the By-Law on June 13 at 6:00pm at a regular Council Meeting. Page 24 of 278 15 Carl Dixon Live at The Bridges is scheduled for May 4, 2019. Proceeds to the Annandale House Trust. Tickets are $25, available at Annandale NHS, Station Arts, or at the door if available. 21. Adjournment Resolution # 28 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Council Meeting of Tuesday, April 23, 2019 be adjourned at 9:12 p.m. Carried Page 25 of 278 Oxford OPP Tillsonburg Detachment 2018 Year End Report Ontario Provincial Police Page 26 of 278 R.I.D.E. Spot Checks 2017 2018 R.I.D.E. Spot Checks 88 62 Source: Ontario Provincial Police RMS, UCR Code 8870 Page 27 of 278 Foot Patrol Hours 2017 2018 Foot Patrol Hours 1091 751 Source: Ontario Provincial Police, BI Cube Page 28 of 278 Prisoner Escort Refund * Figures reflect amounts invoiced from January -December 2018 January $945.00 July $675.00 February $270.00 August $675.00 March $270.00 September $1485.00 April $540.00 October $1350.00 May $540.00 November $540.00 June $405.00 December $810.00 Yearly Total $8505.00 Page 29 of 278 9-1-1 and Alarm Calls For Service 2017 2018 Alarms (All alarm calls reported, excluding fire UCR 8501) 202 260 9-1-1 Calls (Misdial, Accidental UCR 8892) 473 437 Source: Ontario Provincial Police, BI Cube Page 30 of 278 Provincial Offence Notices 2017 2018 Number of Tickets Written 1,161 1270 Totals include tickets issued for by-law offences. Page 31 of 278 Type of Ticket (2018)# of Tickets Speeding 152 Failure to Obey Sign/Light 124 Plate/Permit/Insurance 323 Trespass/Liquor 91 Seatbelt 43 Drive Handheld Device 39 Improper Turn/Fail to Yield 90 Other 72 Total 934 By-law (parking tickets)336 Provincial Offence Notices Page 32 of 278 Motor Vehicle Collision Report Motor Vehicle Collision Type (2018)# of Incidents Personal Injury 14 Personal Injury Fail to Remain 1 Property Damage Non-Reportable 119 Property Damage Reportable 64 Property Damage Fail to Remain 29 Other Motor Vehicle Collision 5 Total 232 Source: Ontario Provincial Police BI Cube Page 33 of 278 Property Crime Report Source: Ontario Provincial Police BI Cube Offence 2017 2018 Arson 0 0 Break and Enter 60 42 Theft Over 14 21 Theft Under 291 329 Have Stolen Goods 2 5 Fraud 59 68 Mischief 122 117 Total 548 582 Page 34 of 278 Drug Crime Report Incident Type 2017 2018 Possession 21 15 Trafficking 3 4 Importation / Production 0 0 Total 24 19 Source: Ontario Provincial Police, BI Cube Page 35 of 278 Violent Crime Report Source: Ontario Provincial Police BI Cube Offence 2017 2018 Murder / Attempt Murder 0 0 Sexual Assault 21 22 Assault 65 89 Abduction 4 1 Robbery 1 4 Other Crimes Against a Person 20 30 Total 111 146 Page 36 of 278 Mental Health Engagement and Response Team (MHEART) Over past five years, Oxford County has seen an increase in the number of calls involving mental health and/or addiction Partnership between Canadian Mental Health Association Oxford, Woodstock Police Service and Oxford OPP Page 37 of 278 Citizen Self Reporting Online Citizen Self Reporting www.opp.ca/reporting By using the Citizen Self Reporting system, specific incidents can be reported online at your convenience without attending a detachment or waiting for an officer. NOT to be used in an EMERGENCY. Page 38 of 278 Citizen Self Reporting Use this online reporting system to report: Theft Under $5,000 Mischief/Damage to Property Under $5,000 Mischief/Damage to Vehicle Under $5,000 Theft From Vehicle Lost/Missing Property Stolen Licence Plates Driving Complaint (after the fact) Page 39 of 278 Citizen Self Reporting All submissions will be reviewed by an officer and you may be contacted to provide more information. You must have a valid e-mail address in order to submit a report. Page 40 of 278 “Our Community, Our Safety” 9-1-1 (Emergencies ONLY) * Crimes in progress, motor vehicle collisions, home invasion, assaults, child abduction, etc. 1-888-310-1122 (Provincial Non-Emergency Telephone) * Traffic concerns, suspicious activity, drug location, crimes where suspect has left scene, community issues, etc. 519-688-6540 (Tillsonburg administration office) * For administrative inquiries ONLY (clearance letters, community events, etc.). Page 41 of 278 Questions? Thank you Inspector Anthony Hymers Oxford County OPP Page 42 of 278 Public Meeting May 13, 2019 Town of Tillsonburg 2019 Development Charges Background Study 1 Page 43 of 278 Public Meeting Purpose Purpose: •This meeting is a mandatory requirement under the Development Charges Act (D.C.A.) •Prior to Council’s consideration of a by-law, a background study must be prepared and available to the public a minimum of 2 weeks prior to a public meeting and provided on the Municipality’s website 60 days prior to by-law passage •This public meeting is to provide a review of the Development Charges (D.C.) proposal and to receive public input on the proposed policies and charges 2 Page 44 of 278 Study Process and Timeline •D.C. Background Study process has been undertaken in conjunction with Oxford County and the area municipalities (excl. Woodstock) •Growth forecast and detailed discussions with staff regarding future needs to service growth (July –Dec. 2018) •Joint Council Information Session (July 10, 2018) •Development Industry Stakeholder Session (Aug. 13 and Sep. 5, 2018) •Joint County and Area Municipal Council Information Session (March 13, 2019) •Development Industry Stakeholder Session (March 21 and 25, 2019) •Tillsonburg Council Information Session (March 21, 2019) •Release of D.C. Background Study (April 12, 2019) •D.C. Public Meeting (May 13, 2019) •Council consideration of D.C. By-law (June 13, 2019)3 Page 45 of 278 8. Specified Local Services The Process of Calculating a Development Charge under the Act that must be followed Anticipated Development 1. Estimated Increase in Need for Service 2. Ineligible Services Ceiling Re:Increased Need Needs That Will Be Met Examination of the Long-term Capital and Operating Costs for Capital Infrastructure D.C. Needs By Service Less: Uncommitted Excess Capacity Less: Benefit To Existing Development Less: Grants, Subsidies and Other Contributions Less: 10% Where Applicable D.C. By-law(s) Spatial Applicability D.C. Net Capital Costs Costs for new development vs. existing development for the term of the by-law and the balance of the period Amount of the Charge By Type of Development (including apportionment of costs - residential and non-residential) Financing, Inflation and InvestmentConsiderations 3.4. 5. 6. 11. 12. 13. 16. 17. 14. 15. 9. Tax Base, User Rates, etc. Subdivision Agreements and Consent Provisions Consideration of exemptions, phase-ins, etc. 1 4 3 2 Non-Transit ServicesHistorical Service Standard 4a. Transit ServicesForward-looking Service Standard 4b. Asset Management Plan for All Capital Projects to be Funded by D.C.s 7. Non-Transit Services“Financially Sustainable”7a. Transit Services “Detailed Requirements”7b. 10. 4 Page 46 of 278 Growth Forecast •The County of Oxford is currently undertaking a Municipal Comprehensive Review to update the growth forecast for the County and area municipalities. •Growth forecast has been prepared based on January 2019 draft findings for the 10-year period (2019-2029) and 22 year period (2019-2041) 5 Net Population Residential Units Employment 1 Sq.m. of GFA Mid 2019 16,545 7,696 7,722 n/a Mid 2029 18,386 8,589 8,233 n/a Mid 2041 20,713 9,541 8,941 n/a 10-year (2019-2029)1,841 893 511 45,300 22-year (2019-2041)4,168 1,845 1,219 102,800 1. Excludes NFPOW and WAH Time Horizon Residential Non-Residential Incremental Change Page 47 of 278 Increase in Need for Service Town-Wide Services (22-year) •Roads and Related (road improvements and public works) Town-Wide Services (10-year) •Fire Services •Police Services •Parks and Recreation (indoor recreation, parks and trails development) •Administration -Studies 6 Page 48 of 278 Anticipated Capital Needs Gross Capital Costs -$19.8 million 7 Post Period Benefit - $0.1 million 1% Benefit to Existing Development -$6.2 million 31% Grants, Subsidies, & Other Contributions - $1.9 million 10% Other (e.g. 10% Statutory Deduction) - $0.1 million 0% D.C. Reserve Funds - $1.3 million 7% D.C. Recoverable Costs -$10.2 million 51% Page 49 of 278 Development Charge Recoverable Capital Costs Total D.C. Recoverable Costs –$10.2 million 8 Roads and Related - $8.8 million 86% Fire Services -$0.5 million 5% Police Services -$0 million 0% Parks & Recreation - $0.5 million 5% Administration Studies -$0.4 million 4% Page 50 of 278 Proposed Schedule of Development Charges 9 Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples (per m2 of Gross Floor Area) (per Wind Turbine) Municipal Wide Services: Roads and Related 4,434 2,364 1,599 2,785 19.73 4,434 Fire Services 512 273 185 322 2.39 512 Police Services 47 25 17 29 0.22 47 Parks & Recreation 860 458 310 540 0.75 Administration Studies 400 213 144 251 1.87 400 Total Municipal Wide Services 6,252 3,333 2,255 3,927 24.95 5,392 Service RESIDENTIAL NON-RESIDENTIAL Page 51 of 278 Comparison of Current vs. Proposed D.C. Per Single Detached Residential Dwelling Unit, and per Square Metre of Non-Residential Gross Floor Area 10 Service Current Calculated Municipal Wide Services: Roads and Related 2,796 4,434 Fire Services 490 512 Police Services - 47 Parks & Recreation 383 860 Administration Studies 127 400 Total Municipal Wide Services 3,796 6,252 Service Current Calculated Municipal Wide Services: Roads and Related - 19.73 Fire Services - 2.39 Police Services - 0.22 Parks & Recreation - 0.75 Administration Studies - 1.87 Total Municipal Wide Services - 24.95 Residential (Single Detached) Comparison Non-Residential (per m2) Comparison Page 52 of 278 Municipal D.C. Comparison Per Single-Detached Residential Dwelling Unit 11Proposed Oxford County and Area-Municipality rates Shown with hatching 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 $ per unitResidential Development Charges per Fully-Serviced Single Detached Dwelling for Select Municipalities Upper Tier Lower Tier Education Page 53 of 278 Municipal D.C. Comparison Per Square Metre of Commercial Gross Floor Area 12Calculated Oxford County and Area-Municipality rates Shown with hatching - 20 40 60 80 100 120 140 160 180 $ per sq.m.Commercial Development Charges per Square Metre of G.F.A. for Select Municipalities Upper Tier Lower Tier Education Page 54 of 278 Municipal D.C. Comparison Calculated Oxford County and Area-Municipality rates Shown with hatching Per Square Metre of Industrial Gross Floor Area 13 - 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00 $ per sq.m.Industrial Development Charges per Square Metre of G.F.A. for Select Municipalities Upper Tier Lower Tier Education Page 55 of 278 Development Charge By-Law Policies 14 Page 56 of 278 D.C. By-Law Policies •One municipal development charge by-law be used for all services •D.C. by-law would provide for calculation and collection of the charges at the time of building permit issuance •Municipality may enter into agreement for the D.C. to paid before or after it would otherwise be payable •Annual Indexing of D.C.s to occur on April 1st Charge Applicability, Timing, and Administration 15 Page 57 of 278 D.C. By-Law Policies •The D.C.A. provides statutory exemptions for: •Industrial additions of up to and including 50% of the existing GFA of the building -for industrial additions which exceed 50% of the existing GFA, only the portion of the addition in excess of 50% is subject to D.C.s •Land used for Municipal or Board of Education purposes •Residential development that results in only the enlargement of an existing dwelling unit, or that results only in the creation of up to two additional dwelling units Statutory D.C. Exemptions 16 Page 58 of 278 D.C. By-Law Policies Current Non-Statutory D.C. Exemptions 17 •Non-Residential Buildings •Places of Worship •Public Hospitals •Farm Buildings •Temporary Buildings or Structures •Temporary Dwelling Units •Affordable Housing •Lands designated as “Central Business District” and “Entrepreneurial Area” in the County of Oxford Official Plan, Schedule T-1 •Long-Term Care homes Page 59 of 278 D.C. By-Law Policies •Credits provided for redevelopment through the demolition or conversion of an existing building or structure •Credits are witnessed for a 5-year period from demolition or conversion, or no later than 12 months from the date of building permit issuance for the redevelopment •No credit shall be given where the existing building or would have been exempt from Development Charges in accordance with the by-law Redevelopment Credits 18 Page 60 of 278 Next Steps 19 Page 61 of 278 Next Steps •Council to receive input from the public on the proposed D.C. By-Law; •Consider further amendments to the D.C. Background Study and D.C. by-law prior to by-law passage, as required; and •Council consideration of D.C. By-law (June 13, 2018) 20 Page 62 of 278 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A3-19 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: May 13, 2019 REPORT NUMBER: 2019-144 OWNER: Southridge Heights Inc. P.O. Box 153 Tillsonburg ON, N4G 4H5 REQUESTED VARIANCE: 1. Relief from Section 6.5.21.2.1 – R1-21 Zone Provisions, to reduce the minimum required rear yard depth from 10.5 m (34.4 ft) to 9.5 m (31.17 ft), to facilitate the construction of a pergola on an existing rear yard deck, accessory to a single detached dwelling on the subject lands. RECOMMENDED VARIANCE: 1. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to increase the permitted projection of a covered deck into a required rear yard from 1.5 m (4.92 ft) to 2.2 m (7.2 ft), to facilitate the construction of a pergola on an existing rear yard deck, accessory to a single detached dwelling on the subject lands. LOCATION: The subject property is described as Lot 34, Plan 41M-145 in the Town of Tillsonburg. The property is located on the west side of Morning Glory Drive, lying between Crocus Avenue and Trillium Drive and is municipally known as 11 Morning Glory Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Special Low Density Residential Type 1 Zone (R1-21) Page 63 of 278 File Number: A3-19 Report Number 2019-144 Page 2 SURROUNDING USES: Low density residential uses, consisting of single detached dwellings, as well as agricultural land to the west. COMMENTS: (a) Purpose of the Application: The applicant requires the above-noted relief from the permitted projection requirement of the Town Zoning By-law to facilitate the construction of a covered deck, accessory to an existing single detached dwelling. The proposed covered deck will be approximately 3.7 m x 6.1 m (12 ft x 20 ft) in size and is currently under construction. A variance to the Town Zoning By-law is required to permit the covering of the deck with a pergola style roof. In order to facilitate the covering of the proposed deck, an increase of 0.7 m (2.3 ft) to the maximum permitted projection for a covered deck into a required rear yard is required. This will increase the permitted projection of a covered deck into a required rear yard from 1.5 m (4.92 ft) to 2.2 m (7.2 ft) and will result in a rear yard setback between the rear lot line and the covered deck of 8.3 m (27.23 ft). This is in contrast to the initial application for variance, which requested a reduction to the minimum required rear yard depth from 10.5 m (34.4 ft) to 9.5 m (31.16 ft) to facilitate the proposed covered deck. The subject property comprises approximately 680.8 m2 (7,328 ft2) of area, with approximately 20 m (65.5 ft) of frontage on Morning Glory Drive and contains a recently constructed single detached dwelling. Surrounding land uses are predominately single detached dwellings, at various stages of completion, as well as agricultural land to the west, in the Township of South-West Oxford. Plate 1, Location Map with Existing Zoning and Parcel Lines, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Photo, shows the location of the subject lands and surrounding properties. Plate 3, Applicant’s Sketch, shows the dimensions of the existing features on the subject lands. (b) Agency Comments: The application was circulated to a number of public agencies. No comments were received as part of agency circulation. (c) Public Consultation: Public Notice was mailed to surrounding property owners on May 2, 2019. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the County of Oxford Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling and accessory uses thereto conforms to the ‘Low Density Residential’ policies of the Official Plan. Page 64 of 278 File Number: A3-19 Report Number 2019-144 Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Special Low Density Residential Type 1 Zone (R1-21)’, which permits a single detached dwelling. The ‘R1-21’ zone also establishes a reduced minimum rear yard of 10.5 m (34.4 ft), as well as an increase in lot coverage of 35% and allows for the projection of an attached garage 1.5 m (4.9 ft) into a required front yard. Section 5.37.1 of the Zoning By-law permits certain structures, such as covered porches and decks, to project a maximum of 1.5 m (3.9 ft) into required rear yards, provided a minimum setback of 7.5 m (24.6 ft) can be maintained between the projection and the rear lot line. The purpose of this provision is to recognize that structures such as covered porches and decks are typically smaller in scale and size than single detached dwellings, and often function as additional amenity space for these residential uses, which is the intent of maintaining the rear yard space. In this case, an increase to the permitted projection into the required rear yard from 1.5 m (4.9 ft) to 2.2 m (7.21 ft) is required to cover an existing deck with a pergola type roof. In this instance, the proposed extension will maintain the required 7.5 m (24.6 ft) rear yard setback. The intent of these provisions is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage. In this instance, it is not anticipated that the minor increase to the permitted projection for the covered deck will have a negative impact on neighbouring property owners or lot grading or drainage, and staff are satisfied that the proposed construction will serve to provide additional amenity space for the rear yard of the subject lands, which is in keeping with the intent of the Town Zoning By-law. Further, a final grading and drainage plan will be reviewed by the Town Building Department to ensure there are no adverse impacts on the drainage of the property as a result of the proposed construction. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. As the proposed relief is not anticipated to impact the ability of the property to provide adequate amenity space, or negatively impact drainage and will be accessory to a recently constructed single detached dwelling, it can be considered desirable development for the property. Additionally, the requested relief of a 0.7 m (2.3 ft) increase to the permitted projection can be considered a minor departure from the provision of the By-law. Further, staff are satisfied that the proposed relief will continue to provide sufficient separation between the proposed pergola and the rear property line to allow for normal building and yard maintenance and access. The applicant’s request can also be considered desirable as it will provide shaded outdoor amenity area for the rear yard, which is in keeping with the intent of the zoning by-law and will not negatively impact the characteristic of the residential development in the immediate area. Page 65 of 278 File Number: A3-19 Report Number 2019-144 Page 4 In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and should be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A3-19, submitted by Southridge Heights Inc, for lands described as Lot 34, Plan 41M-145, Town of Tillsonburg, as it relates to: 1. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to increase the permitted projection of a covered deck into a required rear yard from 1.5 m (4.92 ft) to 2.2 m (7.21 ft), to facilitate the construction of a pergola, on an existing deck, accessory to a single detached dwelling on the subject lands. Subject to the following condition: i. A building permit for the proposed pergola shall be issued within one year of the date of the Committee's decision. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, MCIP, RPP, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 66 of 278 File Number: A3-19 Report Number 2019-144 Page 5 Report Approval Details Document Title: A3-19_rpt.docx Attachments: - Report Attachments.pdf - a03-19t_appl-20190418.pdf Final Approval Date: May 3, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 3, 2019 - 11:25 AM Page 67 of 278 May 2, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 850 Notes NAD_1983_UTM_Zone_17N 42 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning and Parcel Lines File No.: A3-19, Southridge Heights Inc. Lot 34, Plan 41M-145, 11 Morning Glory Drive, Tillsonburg Morning Glory Drive Primrose Drive Township of South-West Oxford Subject Property Page 68 of 278 May 1, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Photo File No.: A3-19, Southridge Heights Inc. Lot 34, Plan 41M-145, 11 Morning Glory Drive, Tillsonburg Morning Glory Drive Subject Property Township of South-West Oxford Page 69 of 278 Plate 3: Applicant's Sketch File No.: A3-19, Southridge Heights Inc. Lot 34, Plan 41M-145, 11 Morning Glory Drive, Tillsonburg Page 70 of 278 A03-19000190308 Page 71 of 278 Page 72 of 278 Page 73 of 278 Page 74 of 278 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A4-19 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: May 13, 2019 REPORT NUMBER: 2019-145 OWNER: Landmark Homes 130 Guelph Avenue, Cambridge ON, N3C 1A4 APPLICANT: Chris DeClark 15 Goshen Road, RR6 Tillsonburg ON, N4G 4G7 REQUESTED VARIANCES: 1. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m (91.9 ft), and; 2. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to increase the maximum lot area per dwelling unit from 320 m2 (3,444.6 ft2) to 344 m2 (3,702.7 ft2) LOCATION: The subject property is describe as Lot 131, Plan M-16 in the Town of Tillsonburg. The subject lands are located on the south side of Wren Court, lying between Broadway Street and Woodcock Drive, and are municipally known as 17 Wren Court in the Town of Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Medium Density Residential Schedule ‘T-5’ Wellhead Protection Area Plan 100 Metre Buffer TOWN OF TILLSONBURG ZONING BY-LAW: Medium Density Residential Zone (RM) SURROUNDING USES: Medium density residential lands to the west, low density residential lands to the north east and south. Page 75 of 278 File Number: A4-19 Report Number 2019-145 Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above-noted provisions of the Town Zoning By-law to facilitate the construction of a 6 unit street fronting townhouse building with attached garages. The proposed units range in size between approximately 205 m2 – 214 m2 (2,206.6 ft2 – 2,303.4 ft2) and will be accessed by a single driveway entrance on Wren Court. The subject property is approximately 2,063 m2 (.51 ac) in size, with approximately 28 m (91.8 ft) of frontage on Wren Court. Surrounding land uses include existing medium density residential development, as well as institutional lands to the south (North Broadway Baptist Church). Similar development is proposed/underway for the lands to the immediate east and the proposal is currently under review as part of the Town’s site plan approval process. Plate 1, Location Map (with Existing Zoning and Parcel Lines), shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Close-up of Subject Lands (2015 Air Photo), provides an aerial view of the vacant subject lands. Plate 3, Applicant’s Site Plan, shows layout and site plan for the proposed street fronting townhouse. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received. The Town Chief Building Official has indicated that they had no concerns with the proposal but that development is subject to final site plan approval. (c) Public Consultation: Public Notice was mailed to surrounding property owners on May 2, 2019. To date no comments of concern have been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Medium Density Residential’, according to the Town of Tillsonburg Residential Density Plan, in the County Official Plan. Medium Density Residential areas are those lands that are primarily developed or planned for low to medium profile, multiple unit development that exceeds densities established for Low Density Residential areas. Residential uses within Medium Density Residential areas include townhouses, medium density cluster development, converted dwellings and low-rise apartment buildings. In these areas it is intended that there will be a mixing and integration of different forms of housing to achieve an overall medium density of housing. Page 76 of 278 File Number: A4-19 Report Number 2019-145 Page 3 Lands designated as Medium Density Residential are permitted to have a maximum net residential density of 62 units per hectare (25 units per acre) and a minimum net residential density of 31 units per hectare (13 units per acre). Net residential density is defined as the number of housing units per hectare, exclusive of lands required for open space, environmentally sensitive areas and lands required for transportation and servicing infrastructure, including stormwater management. The proposed development involves the construction of 6 street fronting townhouse units, which is in keeping with the policy direction of the Official Plan. The subject lands are 2,063.2 m2 (0.5 ac) in size with approximately 337 m2 (0.08 ac) proposed for driveway and parking areas (transportation infrastructure). This results in a total net residential density of 36 units per hectare (14 units per ac), which is in keeping with the density targets for lands designated Medium Density Residential. Given this, staff are satisfied that the proposed development is in keeping with the policy direction of the Official Plan. (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Medium Density Residential Zone (RM)’ in the Town Zoning By-law, which permits a range of low profile, medium density development such as apartment dwellings, multiple unit dwellings, single detached dwellings, semi-detached dwellings, duplex dwellings and/or street fronting townhouses. The ‘RM’ zone identifies specific development standards for each type of development and provides that street fronting townhouses, which are defined to mean a dwelling consisting of three or more dwelling units that are aligned horizontally and divided vertically in whole or in part by common walls, which has a minimum area above grade of 10 m2 (107.6 ft2), and each of which has an independent entrance directly from the outside and fronts onto a public street, require the following;  minimum lot area of 150 m2 (1,614.6 ft2) per unit, or 240 m2 (2,583.4 ft2) for an end unit;  maximum lot area of 320 m2 (3,445 ft2) per unit;  minimum lot frontage 5 m (16.4 ft) per unit, or 8 m (26.6 ft) for an end unit;  minimum lot depth 30 m (98.4 ft);  minimum front yard depth 6 m (19.7 ft);  minimum rear yard depth of 7.5 m (24.6 ft);  minimum interior side yard width of 3 m (9.8 ft);  maximum lot coverage of 40% of lot area. The applicant is proposing to construct a 6 unit, street fronting townhouse building that will have access onto Wren Court via a single driveway entrance. It is proposed that each unit will be, on average, approximately 209 m2 (2,249.7 ft2) in size with an individual entrance and attached garage. The subject lands are approximately 2,063.2 m2 (22,208.1 ft2) in area, with approximately 28 m (97.8 ft) of frontage along Wren Court. The proposed 6 dwelling units would result in a density of approximately 344 m2 (3,702.8 ft2) per dwelling unit, which exceeds the maximum lot area of 320 m2 (3,445 ft2) per unit permitted in the Zoning By-law. The Zoning By-law also provides that the minimum lot frontage for street fronting townhouses shall be 5 m (16.4 ft) per unit, or 8 m (26.6 ft) for an end unit which, in the case of the proposed 6 unit development, would result in a minimum lot frontage requirement of 36 m (118.1 ft). Page 77 of 278 File Number: A4-19 Report Number 2019-145 Page 4 The purpose of these provisions is to ensure that adequate space exists on the subject lands to provide access, amenity space and sufficient space for appropriate grading and drainage opportunities. It is the intent of the maximum lot area provision to ensure that appropriate density targets are achieved to ensure that land and infrastructure is utilized efficiently and the lot frontage provisions assist in achieving an overall consistent parcel width for similar type development. Planning staff are satisfied that the proposed variances are appropriate in this instance. Staff have reviewed the proposed site plan for such considerations as grading, drainage, parking and amenity space as part of the Town’s site plan control process, and are satisfied that the proposed variances are acceptable and are not anticipated to have adverse impact on surrounding land uses. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. As the proposed relief is not anticipated to impact the ability of the property to provide adequate parking and amenity space, or negatively impact drainage, the requested relief can be considered minor. Sufficient separation will also be provided from property lines to allow for normal building maintenance and access. The applicant’s request can also be considered desirable as it will facilitate the construction of a multiple unit dwelling that is consistent with the existing development in the area. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the County Official Plan and Town Zoning By-law and can be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A4-19, submitted by Landmark Homes (Chris Declark), for lands described as Lot 131, Plan M-16, Town of Tillsonburg, as it relates to: 1. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m (91.9 ft), and; 2. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to increase the maximum lot area per dwelling unit from 320 m2 (3,444.6 ft2) to 344 m2 (3,702.7 ft2), As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Page 78 of 278 File Number: A4-19 Report Number 2019-145 Page 5 Authored by: Heather St. Clair, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 79 of 278 File Number: A4-19 Report Number 2019-145 Page 6 Report Approval Details Document Title: A4-19_rpt.docx Attachments: - Report Attachments.pdf - a04-19t_appl-20190418.pdf Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 6, 2019 - 10:55 AM Page 80 of 278 March 9, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1770 Notes NAD_1983_UTM_Zone_17N 89 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map (with Existing Zoning and Parcel Lines) File No. A4-19: Landmark Homes Lot 131, Plan M-16, Town of Tillsonburg - 17 Wren Court Subject Lands Woodcock Drive Wren Court Broadway Street North Street Page 81 of 278 May 3, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: Close-up of Subject Lands (2015 Air Photo) File No. A4-19: Landmark Homes Lot 131, Plan M-16, Town of Tillsonburg - 17 Wren Court Woodcock Drive Subject Lands Page 82 of 278 GSGSGSGSGSGSGSGSGSGSGSGSGSGSGS371370369368367366365364363362361360341340323252.77252.88252.64252.73252.91253.28253.25252.92252.73252.74252.97253.34255.25255.20255.18BM256.71CURBCURBCURBCURBCURBCURBCURB200199198197196195194256.08255.81255.65255.46255.26255.04254.85GUTTER LINEGUTTER LINEGUTTER LINEGUTTER LINEGUTTER LINEGUTTER LINE175174173172171170254.96255.22255.41255.65255.74256.03ASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPEDASPED388387386385384383382381380169168167166165164163255.83255.85255.45254.96254.52254.28254.11254.04254.00256.04255.76255.72255.55255.35255.08254.84NAILBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBBOBTOBTOBTOBTOBTOBTOBTOBTOBTOBBPEDTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBTOBWMWPDCWMWMWMWMWMWPDCububububMHMHNAILCCBARF3219372280279278277276275274273272271270269268267266265264263262261260259258257256255254253252251250249248247246245244243242241240239238237236235217216215214213212211210209208207206201155154100221250.89250.47250.39250.32250.34251.08252.04252.53253.00253.27253.58253.53253.45253.56253.34253.06252.82252.82252.82252.71252.54252.40252.41252.32252.02252.02251.90251.64254.68254.85254.80254.96255.08255.38255.57255.81255.49255.82255.60255.23255.10254.75255.59255.76255.04254.98254.98PART 2 41R - 6409PART 1 41R - 41R - 4307LOT 131REGISTERED PLAN M - 16PART 1 41R - 6409WREN26BARF25BARF36252.26N 79° 00' 00" E75.510N 15° 55' 50" E53.658N 25° 05' 39" W46.12063.136SITE BENCHMARKTOP OF HYDRANTNo.106 ELEVATION= 256.71mP.I.N. 00021 - 0155TOPOFBANKTOPTOPOFBANKBANKBOTTOMOFBANKBOTTOMOFBANKR = 39.624A = 28.367C = 27.765N 53° 32' 57" WR = 39.624A = 28.380C = 27.765N 85° 25' 25" ER = 39.624A = 28.377C = 27.774N 44° 23' 23" EEDGEOFBACKOFGUTTER252.26252.51252.65252.68252.74252.76252.90252.94252.89254.01254.08254.19254.39254.67255.01255.57255.44255.51255.39255.10255.06254.97254.78254.17GARAGEUNIT 01 PHASE 3 PROPOSED 1-STOREY-6 UNIT BUNGALOW RESIDENTIAL WALKOUT BUILDING T/FDN.=256.55 UPPER F.F.E.=256.90 LOWER F.F.E.=254.16 UNIT 02 UNIT 03 UNIT 04 UNIT 05 UNIT 06 NOTE: ALL DIMENSIONS ARE TAKEN TO THE EXTERIOR BUILDING FOUNDATION WALL FACE (TYP. AS SHOWN) NEW LANDSCAPED AREA NEW 4.8M LONG X 2.0M HIGH WOOD PRIVACY FENCES BETWEEN UNITS (TYP. AS SHOWN) GROUND MOUNTED A/C FOR EACH UNIT (TYP. AS SHOWN) LINES DENOTE ROOF ABOVE (TYP. AS SHOWN) NEW LANDSCAPED AREA NEW LANDSCAPED AREA NEW LAND. AREA PROPOSED FIRE ROUTE SIGN (F.R.S.) NO PARKING TYPICAL. LOCATE AS REQ'D BY TOWN. MUST ADHERE TO OBC 3.2.5.6 AND 3.2.5.16 FR FR 6.0 m FIRE ROUTE FIRE ROUTE TO BE POSTED UNDER DESIGNATED MUNICIPAL NEW DRIVEWAY (TYP. AS SHOWN) SNOW STORAGE NEW DRIVEWAY (TYP. AS SHOWN) NEW DRIVEWAY (TYP. AS SHOWN) MODIFIED EX. ENTRANCE TO ACCESS NEW TOWNHOUSE DEVELOPMENT; CONTRACTOR TO MAKE SEAMLESS CONNECTION INTO EXISTING ROADWAY PER OPSD STANDARDS (TYP.) SIDEWALK TO EXTEND ACROSS DRIVE AISLE (REF. CIVIL) BOTH SIDESGARAGEGARAGEGARAGEGARAGEGARAGE GARAGE7.5 m24' - 7 1/2"12.64 m41' - 6"6.49 m21' - 3 1/2"3 m 9 ' - 10" 3.04 m10' - 0 " 2 .09 m 6' - 10 " 2.7 m8' - 1 0 1/2" 5 .14 m16' - 10 1 /2 " 7.95 m 26' - 1" 3 m 9' - 10" 3 m 9' - 10"7.5 m24' - 7 1/2"44.18 m 144' - 11 1/2" 6.12 m 2 0 ' - 1"2.67 m8' - 9"1.2M HIGH CONC. RETAINING WALL (REF. CIVIL)7.01 m23' - 0"6 m19' - 8"5.99 m19' - 8"23.09 m75' - 9"NEW MAIN FLOOR WOOD DECKS COVERING LOWER FLOOR ENTRANCES - TYP. AS SHOWN SETBACK ENCROACHMENT FOR UPPER DECKS - TYP. TO ROOF OVERHANG TO BUILDING FACE5.99 m19' - 8"2.59 m 8' - 6" 1.6 5 m 5' - 5" 2.68 m 8' - 9 1/2" 1.21 m 4' - 0" 1 m 3' - 3 1/2" 6.39 m 20' - 11 1/2" 8.4 m 27' - 6 1/2" 6.2 m 20' - 4" 2.68 m 8' - 9 1/2" 1 m 3' - 3 1/2" 6.2 m 20' - 4" NEW 1.2M CONC. SIDEWALKS (TYP. AS SHOWN)2 HR. F.R.R. FIREWALLBLDG. 2BLDG. 1 4.92 m16' - 1 1/2"6 m19' - 8"4.48 m14' - 8"1.51 m4' - 11 1/2"19.11 m62' - 8"7.53 m24' - 8 1/2"4 m13' - 1 1 /2 "4 m13 ' - 1 1 / 2 " 1 .3 m4' - 3 "1 m 3' - 3 1/2"1 m3' - 3 1/2"1 m3' - 3 1/2" ADJACENT RESIDENTIAL ZONE RM ADJACENT RESIDENTIAL ZONE RM ADJACENT RESIDENTIAL ZONE RM 6 m 19' - 8" CREDIT NOTES: THIS SITE PLAN IS BASED UPON AND MUST BE READ IN CONJUNCTION WITH THE DRAWING: 16-12749; REF: H.F.1 DATED: SEPTEMBER 13, 2017 SR ARCHITECTURE INC. ACCEPTS NO RESPONSIBILITY FOR THE ACCURACY, OR COMPLETENESS OF THE DATA SUPPLIED AND SUCH DATA IS NOT INCLUDED UNDER SEALS OF CERTIFICATION, IF ANY. LEGAL LAND DESCRIPTION: SURVEYORS INFO LOCATION OF PRINCIPAL BUILDING ENTRANCES FOR PUBLIC, FIRE FIGHTERS AND B.F. USE LOCATION OF SECONDARY BUILDING ENTRANCES FOR SERVICE / EXITS / ENTRANCE POINTS AREA OF PROPOSED NEW BUILDING EXTENT (EXTENT OF FOUNDATIONS) FIRE HYDRANT (EX = EXISTING) (PH = PROPOSED) DESIGNATED HANDICAPPED PARKING SPACE - REFER TO CITY STANDARDS FOR PAINTED PARKING (S.C.) SIAMESE CONNECTIONNUMBER OF PARKING STALLS IN A ROW UNDERGROUND PARKING ACCESS / OVERHEAD DOORS LOCATION OF LIGHT STANDARD (REF. ELEC.) BICYCLE PARKING SPACE (REF. LAND. DWGS.) H/C DEPRESSED CURB/ RAMP (TYPICAL) - AS PER 3.8.3.2(3) IN THE OBC (REF. DETIALS) DRAWING LEGEND GRADE DATUM (SUPERCEDES GRADING PLAN) IN METERS SOFT LANDSCAPE AREA (REFER TO LANDSCAPE DRAWINGS) X FREE STANDING VISITOR PARKING SIGN TO BE POSTED V BF FREE STANDING BARRIER FREE SIGN (REF. DETAILS ON THIS PAGE FOR DESIGN) FR NO PARKING FIRE ROUTE SIGN PER MUNICIPAL STANDARDS+ 000.00FREE STANDING LOADING PARKING SIGN TO BE POSTED LS BY KIM HUSTED SURVEYING LTD. LOTS 131, 132 AND 134 REGISTERED PLAN M-16 TOWN OF TILLSONBURG COUNTY OF OXFORD KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 30 HARVEY STREET, TILLSONBURG ON, N4G 3J8 PHONE: 519-842-3638 PAINTED ACCESS WALKWAY T PAD MOUNTED TRANSFORMER - REF. ELEC. FOR DETAILS KEY PLAN - N.T.A.S.SITE LIGHTING MUST BE DIRECTED ON SITE AND MUST NOT SPILL OVER TO ADJACENT PROPERTIES OR STREETS. MUST PROVIDE "HOUSE SHIELDS" WHERE NEEDED, TO COMPLETELY ELIMINATE GLARE TO ADJACENT PROPERTIES. ALL LIGHT FIXTURES TO BE WALL & SURFACE MOUNTED ONLY. LIGHTING NOTE GENERAL NOTES: THIS PROPERTY IS ELIGIBLE FOR MUNICIPAL COLLECTION OF GARBAGE, RECYCLABLE MATERIAL AND LEAF AND YARD WASTE. COLLECTION OF GARBAGE, RECYCLABLE MATERIAL AND LEAF AND YARD WASTE WILL BE PROVIDED THROUGH WEEKLY WASTE PICKUP. RECYCLING IS STRONGLY ENCOURAGED. ALL WASTE TO BE STORED WITHIN EACH UNIT; UNTIL REGULAR DAY OF WASTE COLLECTION. EACH TENANT WILL MOVE ALL GARBAGE / RECYCLABLES ONTO STREET SIDE FOR MUNICIPAL PICK UP AS REQUIRED. GARBAGE AND RECYCLING 1. ALL WORK THAT IMPACTS THE TOWN BOULEVARDS ARE TO BE RE-INSTATED TO CITY STANDARDS 2. ANY DAMAGE DONE TO ROADWAYS WILL BE RE-INSTATED USING THE CITY STANDARDS 3. FLUSH CURBING IS REQUIRED AT THE ENTIRE FRONTAGE AS SIDES OF THE BARRIER FREE PARKING SPACES. REFER TO CITY STANDARDS 4. ALL CONDENSING UNITS TO BE LOCATED AT THE REAR OF THE GROUND FLOOR 5. SEPARATE PERMITS ARE REQUIRED FOR ANY SIGNAGE ON THE PROPERTY INCLUDING ANY CONSTRUCTION SIGNS 6. ALL BUILDING LIGHTS ARE WALL MOUNTED @ EACH SUITE ENTRANCE - TYP. 7. LIGHTING FIXTURES SHALL BE INSTALLED IN SUCH A MANNER THAT ALL LIGHT EMITTED FROM THE FIXTURE, EITHER DIRECTLY FROM THE LAMP OR A DIFFUSING ELEMENT, OR INDIRECTLY BY REFLECTION OR REFRACTION FROM ANY PART OF THE FIXTURE IS PROJECTED BELOW THE LAMP AND ONTO THE LOT THE LIGHTING IS INTENDED TO SERVE. 8. MINIMUM DISTANCE OF LIGHTING FIXTURES FROM ANY LOT LINE IS 4.5M GENERAL SITE PLAN NOTES: 1.ALL SITE PLAN DRAWINGS ARE FULLY COORDINATED WITH LANDSCAPE AND ENGINEERING DRAWING SUBMISSIONS 2.THE PROPERTY OWNER IS RESPONSIBLE FOR RIGHT-OF-WAY REPLACEMENT OR REPAIR COSTS TO CITY STANDARDS 3.ALL SITE LIGHTING SHALL NOT RESULT IN ANY GLARE OR SPILL OVER TO SURROUNDING PROPERTIES OR PUBLIC LANDS 4.ALL SNOW STORAGE SHALL BE STORED ON SITE. SURPLUS SNOW SHALL BE REMOVED OFF SITE AT THE OWNER'S EXPENSE 5.ALL ROOFTOP MECHANICAL EQUIPMENT TO BE FULLY SCREENED FROM PUBLIC VIEWS 6.UNDERGROUND PARKING AND STRUCTURE PARKING WALLS TO BE PAINTED WHITE OR LIGHT COLOUR 7.SIGNAGE PROPOSED IS SHOWN FOR SITE PLAN CONCEPT ONLY AND IS SUBJECT TO THE SIGN BY-LAW 8.ALL RETAINING WALLS TO BE CHARCOAL GREY CONCRETE SMOOTH FINISH WITH DECORATIVE REVEALS IN LOCATIONS INDICATED 9.FOR AVERAGE GRADE CALCULATIONS SEE CALCULATIONS ON THIS PAGE 10. GUARDRAILS AND HANDRAILS: 11. ON RETAINING WALLS, SEE LANDSCAPING DRAWINGS. FOR ALL BUILDING RAILINGS: SEE ARCHITECTURAL DRAWINGS. ALL EXTERIOR BUILDING RAILINGS ARE TO BE METAL CONSTRUCTION, PAINTED CHARCOAL GREY FINISH AVERAGE GRADE CALCULATIONS (BASED ON PERIMETER GRADES FROM CIVIL DRAWING) NORTH SIDE: NW CORNER = 254.00 NE CORNER = 256.40 EAST SIDE: EN CORNER = 256.10 SOUTH SIDE: SW CORNER = 253.56 SE CORNER = 253.56 WEST SIDE: WS CORNER = 254.55 THEREFORE, THE AVERAGE FINISHED GRADE = 254.69 T/FDN.=256.55 UPPER F.F.E.=256.90 LOWER F.F.E.=254.16 NNDRAWING TITLE BY PROJECT NO.: SCALE: ISSUE DATE: CHECK ISSUED FOR SHEET NO.: SHEET REV./ ISSUE PATH:PLOT DATE: PROJECT PROJECTNORTHPROFESSIONAL CERTIFICATIONTRUENORTHARCHITECTURAL: DO NOT SCALE DRAWINGS. USE ONLY DRAWINGS MARKED "ISSUED FOR CONSTRUCTION". VERIFY CONFIGURATIONS & DIMENSIONS ON SITE BEFORE BEGINNING WORK. NOTIFY S R ARCHITECTURE INC. IMMEDIATELY OF ANY ERRORS, OMISSIONS OR DISCREPANCIES. ALL WORK TO CONFORM TO OBC 2012 REQUIREMENTS. WORK ONLY FROM LAYOUTS APPROVED BY THE AUTHOURITY HAVING JURISDICTION. ALL LAYOUTS AND CALCULATIONS REMAIN THE PROPERTY OF S R ARCHITECTURE INC.; NO PORTION OF THESE SPECIFICATIONS OR DRAWINGS MAY BE USED AGAIN WITHOUT THE EXPRESS WRITTEN PERMISSION OWNER: Landmark Homes (1300908 ONTARIO INC. 130 Guelph Ave, Cambridge, ON N3C 1A4 18-04-12 As indicated 4 D:\OneDrive - Srarchitecture\Projects\17-009 - Wren Crt - 6-Plex - Tillsonburg\3.0 - Drawings\3.2 - SPA\3.0 - Minor VarianceSubmission\17 Wren Crt - Tillsonburg - PHASE 3 - MINOR VARIANCE.rvt18-04-12 12:05:50 PM MINOR VARIANCE SUBMISSION A-100 SITE PLAN AND STATISTICS 17-009 WREN COURT PHASE 3 17 Wren Crt. Tillsonburg, ON, N4G 5K3 File TSPC7-185 – Lot 131, Plan M-16 JW SW 1 : 150A-100 1 SITE PLAN Revision / Issue Schedule Rev. Iss.By Description Date YY-MM-DD 1 JW PRECONSULTATION SUB. 17-10-23 2 JW SITE PLAN APPROVAL - 1ST SUB. 17-12-21 3 JW SITE PLAN RESUBMISSION NO.1 18-04-10 4 JW MINOR VARIANCE SUBMISSION 18-04-12 Plate 3: Applicant's Site Plan File No. A4-19: Landmark Homes Lot 131, Plan M-16, Town of Tillsonburg - 17 Wren Court Page 83 of 278 A04-19000210155 Page 84 of 278 Page 85 of 278 Page 86 of 278 Page 87 of 278 Page 1 of 7 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 To: Mayor and Members of Tillsonburg Council From: Heather St. Clair, Development Planner, Community Planning Application for Zone Change ZN 7-19-04 – Landmark Homes REPORT HIGHLIGHTS  The application for zone change proposes to rezone a number of lots in the Oak Park Estates subdivision from ‘Low Density Residential – Type 1 (R1A)’ to ‘Special Low Density Residential – Type 1 (R1A-sp)’ to permit a reduced front yard depth of 6 m (19.68 ft), whereas 7.5 m (24.6 ft) is typically required, and to permit a reduced rear yard depth of 9 m (29.5 ft), whereas 10.5 m (34.4 ft) is typically required on lands zoned ‘R1A’ in the Zoning By-law.  The requested reductions are proposed for a number of vacant lots along the southern portion of Beech Boulevard, as well as one lot on Hemlock Drive, and has been requested to allow for a slightly modified building envelope on the subject lands to accommodate certain dwelling designs of the developer. No request for an increase to lot coverage has been received.  Planning staff are generally supportive of the requested variances as the proposed setbacks reductions can be considered minor, and will facilitate residential development on the subject lands, which is consistent with the policy direction of the Provincial Policy Statement and the County Official Plan. DISCUSSION Background OWNER: Landmark Homes Inc. Akhtar Syed 130 Guelph Avenue, Cambridge ON, N3C 1A4 APPLICANT: Trevali Homes Ltd. 35 Harvard Road, P.O. Box 21009, Guelph ON, N1G 3A0 AGENT: GSP Group Inc. Valerie Schmidt 201-72 Victoria Street South, Kitchener ON, N2G 4Y9 Page 88 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 2 of 7 LOCATION: The subject lands are described as Lots 4-15, 17-26 & Lot 77 Plan 41M-144 and Lots 40 & 41 Plan 41M-143 in the Town of Tillsonburg. The subject properties have frontage on Beech Boulevard, south of William Street, with one lot located on the northeast corner of Hemlock Drive and Beech Boulvard, The subject lands are municipally known as 82, 84, 92, 94, 96-112, 114- 115 & 117 Beech Boulevard and 34 Hemlock Drive in the Town of Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Schedule “T-2” Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan Residential Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential – Type 1 Zone (R1A) Proposed Zoning: Special Low Density Residential – Type 1 Zone (R1A-sp) PROPOSAL: The application for zone change proposes to rezone the subject lands from ‘Low Density Residential – Type 1 Zone (R1A)’ to ‘Special Low Density Residential – Type 1 Zone (R1A-sp)’ to permit a reduced front yard depth of 6 m (19.68 ft), whereas 7.5 m (24.6 ft) is required, and to permit a rear yard depth of 9 m (29.53 ft), whereas 10.5 m (34.4 ft) is required in the Town Zoning By-law. The applicant has requested the above-noted reductions from the Town Zoning By-law to facilitate the construction of one single detached dwelling per lot, and has indicated that the proposed reductions have been requested to accommodate the proposed dwelling designs on the subject lands while not limiting the ability of future purchasers to construct covered porches, decks and patios in the future. The subject lands are comprised of 25 vacant lots within the Oak Park Estates subdivision, which was registered in 1994. Surrounding land uses are mainly comprised of vacant residential lands to the south and east, with existing single detached dwellings to the north and agricultural lands to the west, located in the Township of South-West Oxford. Plate 1, Location Map with Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the vacant subject property. Plate 3, Applicant’s Sketch, shows the lots that are subject to this application. Note that Block 122 on the submitted applicant’s sketch is not subject to this application. Page 89 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 3 of 7 Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.4.3 of the PPS states that Planning authorities shall provide for an appropriate mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents and permitting and facilitating all forms of residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3. OFFICIAL PLAN: The subject lands are designated ‘Residential’ and ‘Low Density Residential’ according to the Land Use Plan and Residential Density Plan for the Town of Tillsonburg, as contained in the County of Oxford Official Plan. Low density residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single-detached dwellings, semi-detached, duplex and converted dwellings, street- fronting townhouses and other, similar development. Within areas designated Low Density Residential, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies of Section 8.2 (Town of Tillsonburg Housing Development and Residential Areas) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built-up areas and existing housing stock in all neighbourhoods. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘’Low Density Residential – Type 1 Zone (R1A)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘R1A’ zone include a single detached dwelling. The ‘R1A’ zone requires a minimum rear yard depth of 10.5 m (34.4 ft) and a minimum front yard depth of 7.5 m (24.6’) for lots created prior to the passing of the Zoning By-law. The ‘R1A’ zone also permits a maximum lot coverage of 35% for all buildings and structures and requires a minimum interior side yard width of 3 m (9.8 ft) on one side and 1.2 m (3.8 ft) on the other where an attached garage is not present. Page 90 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 4 of 7 The applicant is seeking to reduce the rear yard depth from 10.5 m (34.4 ft) to 9 m (29.52 ft), and to reduce the minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.68 ft) to permit future buyers the opportunity to construct a covered, private amenity space in the form of covered decks, porches and/or patios, while accommodating the preferred dwelling design of the applicant. No request has been received from the applicant for an increase to the permitted lot coverage allowance of 35% lot area. AGENCY COMMENTS: The application was circulated to various public agencies considered to have an interest in the proposal. The Tillsonburg Building Services Department has commented that they are not in support of the proposed reduction to the front yard setback for the lots on the west side of Beech Boulevard as the proposed reduction may result in an irregular streetscape, particularly given the number of existing vacant lots yet to be developed in the immediate area that are not subject to proposed front yard reduction. Further, this department has commented that review of the proposed dwelling plans appear to indicate that the subject lands can accommodate the proposed dwellings without the need for amendment to the front and rear yard depth provisions, particularly on the west side of Beech Boulevard, where the lots are deeper than on the east side. Based on the lot depth, this department has no concerns with approval of the applicant’s request for the lots located on the east side of Beech Boulevard, but are not supportive of the reductions on the west side. The Tillsonburg District Chamber of Commerce has indicated they have no concerns with the proposal. PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on April 1, 2019 and April 29, 2019. As of the writing of this report, no comments have been received from the public. Planning Analysis It is the opinion of this Office that the proposed zoning amendment to reduce the front and rear yard depth requirements for a number of lots on the southern end of Beech Boulevard is consistent with the policies of the Provincial Policy Statement and Official Plan and can therefore be supported from a planning perspective. The proposal, which will facilitate the construction of one single detached dwelling per lot is consistent with the Provincial Policy Statement direction to provide for an appropriate diversity of housing types and densities to meet the needs of current and future residents. The proposal is also consistent with the permitted uses and forms of development contemplated in the Low Density Residential designation of the County Official Plan. With respect to the Town Zoning By-law, the purpose of the minimum front yard depth is to ensure that dwellings are situated an appropriate distance from the street, and to ensure that there is Page 91 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 5 of 7 adequate space for the provision of private parking within the driveway on site. This provision also assists in ensuring that a uniform sight line is maintained along residential streets. Planning staff are satisfied that a reduction to the required front yard depth of 1.5 m (4.9 ft) will continue to ensure sufficient setback between the public right of way and private development, and will continue to provide sufficient space for the 2 parking spaces required for single detached dwellings in the Zoning By-law. Planning staff are further of the opinion that the minor reduction proposed to the front yard depth will have minimal impact on the ability of the subject lands to provide for consistent sightlines along the streetscape of Beech Boulevard, particularly as the proposed front yard variance will apply to almost all lots fronting onto Beech Boulevard, south of Hemlock Drive, and no negative impacts from this minor deviation to sightline continuity are anticipated as a result of the front yard depth reduction. With respect to the required rear yard depth, it is the intent of the Zoning By-law to ensure that single detached dwellings maintain adequate rear yard setback to provide a buffer between neighbouring properties for privacy purposes, while maintaining sufficient space for recreation and amenity areas, and proper area for drainage. Planning staff are satisfied that the proposed rear yard depth reduction can be considered appropriate. Notwithstanding the proposed dwelling design can be accommodated in the allotted building envelope provided for dwellings in the ‘R1A’ zone, this office is of the opinion that the reduced rear yard depth will aid in providing additional flexibility for larger covered decks and patios for the proposed dwellings, which are common for similar types of development found in the area, and will assist in providing shaded, alternative amenity areas on the subject lands. Further, staff are satisfied that the proposed 9 m (29.5 ft) rear yard depth is sufficient to accommodate for recreation and landscaped amenity space, and as the lands to the immediate west are comprised of vacant agricultural field, buffered separation and privacy measures between the private parcels represents a minimal concern for the rear yard area of the subject lands than would typically be considered with abutting residential land uses. Further, it is not anticipated that the proposed reduction to the minimum front and rear yard depth requirements will have a negative impact on lot grading or drainage. A detailed lot grading plan for each dwelling will be reviewed as part of the building permit process to ensure the proposal will have no negative impacts on neighbouring properties or the overall drainage plan for the subdivision and the applicant has not requested an increase to the maximum lot coverage provision of the By-law. Further, it is noted that the requested relief is similar to relief commonly granted by the Town Committee of Adjustment and can be considered minor and desirable for the development of the lands Based on the foregoing, it is the opinion of this office that the proposed zoning by-law amendment to reduce the required front and rear yard depth provisions for a number of lots in the Oak Park Estates subdivision is appropriate from a planning perspective and can be given favourable consideration. Page 92 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 6 of 7 RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Landmark Homes (Trevalli Homes), whereby the lands described as Lots 40 & 41 Plan 41M-143 & Lots 3-15, 17-26 & 77 Plan 41M-144, known municipally as 82, 84, 92, 94, 96-112, 114-115 & 117 Beech Boulevard and 34 Hemlock Drive in the Town of Tillsonburg are to be rezoned from ‘Low Density Residential – Type 1 Zone (R1A)’ to ‘Special Low Density Residential – Type 1 Zone (R1A-sp)’ to permit a reduced front yard depth of 6 m (19.68 ft) and a reduced rear yard depth of 9 m (29.52 ft). SIGNATURES Authored by: Heather St. Clair, MCIP, RPP Development Planner Approved for submission: Eric Gilbert, MCIP, RPP Senior Planner Page 93 of 278 Report No: CP 2019-140 COMMUNITY PLANNING Council Date: May 13, 2019 Page 7 of 7 Report Approval Details Document Title: ZN 7-19-04_ Report.docx Attachments: - ZN 7-19-04 Attachments.pdf - 7-19-04_appl-sketch-REVISED-Mark-up20190503.pdf - 7-19-04_floor-plans-20190314.pdf Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 6, 2019 - 10:08 AM Page 94 of 278 March 20, 2019 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 1790 Notes NAD_1983_UTM_Zone_17N 90 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Beech Boulevard William Street Plate 1: Location Map with Existing Zoning File No. ZN 7-19-04- Landmark Homes Inc (1300907 Ontario Limited) Lots 40 & 41 of 41M-143, Lots 3-15, 17-26 & 77 of 41M-144, Town of Tillsonburg Concession Street West Township of South-West Oxford Subject Lands Page 95 of 278 March 20, 2019 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 1280 Notes NAD_1983_UTM_Zone_17N 64 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Map File No. ZN 7-19-04- Landmark Homes Inc (1300907 Ontario Limited) Lots 40, 41 & Block 122 of 41M-143, Lots 3-15, 17-26 & 77 of 41M-144, Town of Tillsonburg Subject Lands William Street Beech Boulevard Concession Street West Township of South-West Oxford Page 96 of 278 C:\GREGWORK\18-14348.dwg, 2019-02-27 2:18:41 PM, DWG To PDF.pc3 Lots subject to Zoning By-law Amendment Plate 3: Applicant's Sketch File No. ZN 7-19-04- Landmark Homes Inc (1300907 Ontario Limited) Lots 40, 41 & Block 122 of 41M-143, Lots 3-15, 17-26 & 77 of 41M-144, Town of Tillsonburg Page 97 of 278 C:\GREGWORK\18-14348.dwg, 2019-02-27 2:18:41 PM, DWG To PDF.pc3 Lots subject to Zoning By-law Amendment To be removed Confirm - not included Page 98 of 278 Page 99 of 278 Page 100 of 278 Page 101 of 278 Page 102 of 278 Page 103 of 278 Page 104 of 278 Page 105 of 278 Page 106 of 278 HISTORY OF THE KINSMEN OUTDOOR SWIMMING POOL Page 107 of 278 Page 108 of 278 Page 109 of 278 Page 110 of 278 Page 111 of 278 Page 112 of 278 Page 113 of 278 Page 114 of 278 Page 115 of 278 Page 116 of 278 Hello, Please note the following response to Delegation Request Form has been submitted at Friday May 3rd 2019 10:47 AM with reference number 2019- 05-03-002.  First Name Crystal  Last Name Saunders  Street Address 96 Tillson Ave  Town/City Tillsonburg  Postal Code N4G 3A1  Phone Number 519-842-9008  E-mail csaunders@communitylivingtillsonburg.ca  Do you or any members of your party require accessibility accommodations? No  Council Meeting Date May 13, 2019  Subject of Delegation Community Living Month  Name(s) of Delegates and Position(s) Cheryl Conick Karen Devolin  I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Page 117 of 278  Brief Summary of Issue or Purpose of Delegation Throughout the month of May, Community Living Tillsonburg and associations across the province celebrate Community Living Month, a time for celebrating our accomplishments and acknowledging the work we do. We wish to highlight the impact of Community Living Tillsonburg in the community locally.  Will there be a Power Point presentation? Yes  Please attach a copy of your presentation.  Have you been in contact with a Staff member regarding the Delegation topic? No  I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 118 of 278 Presented to: Stephen Molnar, Mayor, Town of Tillsonburg David Calder, Chief Administrative Officer, Town of Tillsonburg Tillsonburg Town Council May 13, 2019 Page 119 of 278 Vision A Community Where Everyone is Included. Mission Statement Building Inclusive Communities by Promoting Acceptance We Value… Inclusion Empowering People Equity, inclusion, and dignity for all Children and Families Early learning that provides a safe, developmentally inclusive environment and promotes life long learning. Family and community as a means to educate and nurture children to adults Collaboration Collaboration with partners that promotes a positive culture and safeguards equity, inclusion, dignity and respect for all. Integrity Service Excellence A high moral standard and fiscal responsibility. Vision, Mission, Values Page 120 of 278 Community Living Tillsonburg is a grass roots organization. We began with families organizing to provide education and work for their family members. We are in our 64th year of business in Tillsonburg. Community Living Tillsonburg generates significant economic activity in the Town of Tillsonburg. Our agency’s impact reaches beyond child care and providing services for people with an intellectual disability and their families. Community Living Tillsonburg provides jobs and income to local residents. The majority of our employees live in Tillsonburg. Both employees and people we support shop locally and pay local taxes. Community Living Tillsonburg purchases goods and services from many local businesses. Our Employment Program assists people with employment barriers to secure jobs. We partner with business establishments and organizations within the Tillsonburg and surrounding area to make this happen. When all of these effects are measured, Community Living Tillsonburg and its related corporations generate an annual economic impact of $8,640,000. Introduction Page 121 of 278 Community Living Tillsonburg receives funding both provincially and municipally as well as the revenue generated through our services. The province of Ontario provided $6.3 million in funding to Community Living Tillsonburg in 2018/2019 through the Ministry of Children, Community and Social Services. The County of Oxford provided $1.3 million through Department of Human Services. Community Living Tillsonburg generated revenue of $1.3 million in 2018/19. This is comprised of rental income, sales of goods through Employment Services, Child Care fees and user fees. The following chart illustrates the 2018/2019 percentages of funding for Community Living Tillsonburg Funding Sources Funding Sources Page 122 of 278 Living in our Community: We encourage lifestyles for people that promote their independence, participation, inclusion, friendships and citizenship in the community. We believe in being respectful of the uniqueness, dignity, well-being and privacy for each person receiving support. Actively participating as a member of our Community: Supports for instrumental activities of daily living, particularly those that enhance: life, social, independent living and personal management skills, and overall community involvement. Working and Giving back to our Community: We promote the skills of individuals to prospective employers and other community members. On-the-job training and initial staff support are provided for participants to learn and hold their jobs and participate volunteer activities successfully. Services for Adults Page 123 of 278 Community Living Tillsonburg provides services to 155 individuals with intellectual disabilities. Of those 155 individuals: • 45 people reside in homes which are supportive and accessible, owned by Community Living Tillsonburg and/or Tillsonburg Properties. • 38 individuals are living in market place rentals • 75 people are supported in employment or community involvement and live either independently or with their families. These individuals each have an income of $13,992 per year representing $2 million in purchasing power. These funds are spent locally on food, accommodations, clothing, personal shopping, entertainment, recreational activities and other personal needs and services. Services for Adults Page 124 of 278 Community Living Tillsonburg Employment Program has been supporting people in a variety of job opportunities since 1987. This program now has a mandate to assist people with a broader range of disabilities or significant employment barriers. Each year, for the past three years we have assisted 45 people in finding a job and assisted many others as needed, to maintain their employment. Employment significantly enhances a person’s life both socially and financially. The pride and respect that comes from working enhances our community and increases a person’s ability to support their local community businesses and services. The average ODSP recipient would receive $13,992 per year; with 10 hours of work per week, they can boost potential earnings to approximately $21,272 per year. Employment Services’ success is based on the relationships that have been built with the businesses in our community. We are currently involved with and assist up to 70 employers within the Tillsonburg area to provide employment opportunities for people. Employment Page 125 of 278 Tillsonburg Children’s Centre: Provides child care for preschool children with a focus on the child's age and abilities. We strive to stimulate social, cognitive, physical and emotional growth. Family Support Program: Works with families, communities, and service providers to promote and provide support for families with children who have special needs – which includes special health care needs, developmental and learning disabilities, and behavioral/mental health diagnoses. EarlyON: Provides opportunities for children from birth to 6 years of age to participate in play and inquiry-based programs, and supports parents and caregivers in their roles. Children’s Services Page 126 of 278 Community Living Tillsonburg has been providing Children’s Services since the start of the Association 57 years ago. The mandate was expanded in 1989 to provide child care to all children. We now provide a broad range of services for children and families. The Tillsonburg Children's Centre provides child care to 71 children. We provide family support to 42 families within the Tillsonburg Area. EarlyON provides programs for families throughout Tillsonburg and area. Community Living Tillsonburg Children’s Services has an annual economic impact of over $1 million with revenues generated from childcare fees of $255,000. Family Support - 74 families received support over the past year which included 82 individual children identified as having an intellectual disability. An additional 37 families sought support for grandchildren who have a non- intellectual disability who might otherwise not receive these benefits anywhere in the community. Family Respite during the summer continues to be available, as needed. Children’s Services Page 127 of 278 Another important aspect of Community Living Tillsonburg’s economic impact is the number of jobs created. Community Living Tillsonburg employs 129 people in Tillsonburg with 93 Full-Time positions and 36 Part-Time and casual positions. These jobs account for a total of $5.5 million dollars annually in salaries and wages. The following chart illustrates the percentage breakdown of jobs within Adult and Children’s Services of Community Living Tillsonburg. Staff Resources Page 128 of 278 Community Living Tillsonburg and Tillsonburg Properties owns 14 properties in Tillsonburg with a total value of $4 million dollars. 10 properties are homes and apartments currently rented to individuals that use our services 3 properties are used for administration, programs and services. In 2018/19, Community Living Tillsonburg paid taxes in the amount of $26,200 to the Town of Tillsonburg. Community Living Tillsonburg offers accessibility and rents that are affordable. With the exception of 2 homes, all of our properties are accessible. There is very little accessible housing in Tillsonburg. Tenants pay rent based on their ODSP (Ontario Disability Support Program) maximum rent allowance of $490.00 per month. This affordable and accessible rent includes utilities and property maintenance including snow removal and lawn care and general property maintenance. Properties and Maintenance Page 129 of 278 Excited for the Future…. The Board of Directors has just approved our Strategic Plan for 2019 – 2022 We plan continued growth in services for our community members and safe and secure employment. Page 130 of 278 Hello, Please note the following response to Delegation Request Form has been submitted at Monday May 6th 2019 1:33 PM with reference number 2019- 05-06-001.  First Name Sharon  Last Name Howard  Street Address 41 Dereham Dr  Town/City Tillsonburg  Postal Code N4G 2B1  Phone Number 519-688-5052  E-mail sharonhoward818@gmail.com  Do you or any members of your party require accessibility accommodations? No  Council Meeting Date May 13  Subject of Delegation Demolition of the TRC boathouse  Name(s) of Delegates and Position(s) Sharon Howard - president  Name of Group or Person(s) being represented (if applicable) Tillsonburg Rowing Club Page 131 of 278  I acknowledge Delegations are limited to fifteen (15) minutes each. I accept  Brief Summary of Issue or Purpose of Delegation Summer Place and the boathouse are scheduled for demolition in 2019 due to the mold issue. We would like to propose the idea of demolishing only Summer Place and sparing the boathouse. The mold report from July of 2018 states that the concrete structure of the boathouse does not support the growth of mold. We feel that it would be in our best interest and would save the town money if they reconsider their decision in Jan 2019 to tear down the entire structure.  Will there be a Power Point presentation? Yes  Please attach a copy of your presentation.  Have you been in contact with a Staff member regarding the Delegation topic? Yes  If yes, please list the Staff member(s) you have been working with. Rick Cox  I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 132 of 278 TILLSONBURG ROWING CLUB Page 133 of 278 LAKE LISGAR Page 134 of 278 THE DOCK Page 135 of 278 CORA FANSHAWE Page 136 of 278 OUR INVENTORY •Boats are made of carbon fibre. Weights range between 29 lbs for singles and around 200 lbs for quads. •Cost depends on several factors: size, quality of materials, age Page 137 of 278 OUR SINGLES Page 138 of 278 OUR QUADS Page 139 of 278 OUR COACH BOAT Page 140 of 278 OUR OARS Page 141 of 278 VALUE OF INVENTORY •Club owned boats (11): $38 000 •Privately owned boats (4) : $25 500 •Coach boats with motors x 2: $ 9000 •Oars: - Sculling (16 sets): $16 000 - Sweep (8 pairs): $4 000 •Pontoons (2 sets): $1000 •Stroke coaches (6): $2 500 •Cox box with speakers: $1000 •Tools / Miscillaneous: $500 •Grand Total: $97 500 Page 142 of 278 THE ISSUES: •Summer Place INCLUDING the boathouse is scheduled for demolition in 2019 at an undetermined date. This will leave the Tillsonburg Rowing Club without a home since at the present time there is no plan for replacing the building. •There is a lock on the door and we have not been able to row this season •We are looking into using space at the Crystal Palace but this is not ideal as a long term solution Page 143 of 278 THE EVEN BIGGER ISSUE: Apr 12, 2019 “…At this point we are proving absolutely no access to the building until further notice. If you require your equipment… our staff will retrieve it for you. They will need some notice to make sure we have the appropriate safety gear. I would also suggest finding an alternative storage area…” Page 144 of 278 THE MOLD REPORT Caskanette Udall Consulting Engineers was retained on July 20, 2018, to conduct a mold assessment •“The ceiling, walls and floor in the majority of the rowing club were concrete with no finish materials observed… As such, no mould growth was observed in these additional areas of the rowing club as no finish materials which can allow mould growth to occur were present. Boats are present on racks throughout the rowing club. We did not observe obvious or significant visible mould growth on the boats.” Page 145 of 278 CURRENT LAYOUT: •Boathouse on the east side dug out into the ground •Summer Place on the west side at ground level •Public washrooms at the rear at ground level Page 146 of 278 THE BOATHOUSE •The history of the boathouse Page 147 of 278 SOLUTIONS: •Build a structure on top of the boathouse that would accommodate the children’s camp program in the summer and allow the TRC to use it as a workout area in the winter •Public washrooms •Remove the mold from the back storage room and allow the space to be used by other groups such as the Sea Scouts, Lake Lisgar Sailors and kayaks that could be used for lessons on the lake •Repair the leaking flat roof and transform the area into a rooftop patio Page 148 of 278 CONCLUSION •The Tillsonburg Rowing Club has valuable equipment and is need of a permanent facility in close proximity of the lake. •We are willing to work with other groups to come up with solutions that will be of benefit to all as well as the Town as a whole. •We encourage careful consideration of all options and recommend only demolition of Summer Place and NOT the boathouse Page 149 of 278 Report Title Tillsonburg Airport Advisory Committee – Available Grant Funding for the Tillsonburg Regional Airport Report No. OPS 19-11 Author Staff on behalf of Mark Renaud, TAAC Chair Meeting Type Council Meeting Council Date May 13, 2019 Attachments • TAAC 2019-01 Available Grants for Airports in Ontario Page 1 / 2 OPS 19-11 Tillsonburg Airport Adivsory Committee - Available Grant Funding for the Tillsonburg Regional Airport RECOMMENDATION THAT Council receive Report OPS 19-11 Tillsonburg Airport Advisory Committee - Available Grant Funding for the Tillsonburg Regional Airport; AND THAT the recommendation of the Tillsonburg Airport Advisory Committee be referred to item OPS 19-17 for consideration. BACKGROUND At the March Tillsonburg Airport Advisory Committee (TAAC) meeting a request was tabled that staff explore available grant funding opportunities available for Airports in Ontario. A report was taken back to the TAAC in April (attached) outlining the various grant funding opportunities and identified that the Tillsonburg Regional Airport only satisfies the eligibility criteria of the Federal Gas Tax program. At the April TAAC meeting, the committee discussed the unfunded Airport projects identified in the 2019 Operations Services Business Plan. These projects are the Risk Assessment of Public Access; Commercial Taxiway Rehabilitation; and Airport Hydro Load Capacity Testing. The committee recommends that these projects be completed in 2019 and be funded from the one- time 2019 Federal Gas Tax top-up funding recently provided by the government. The Committee passed the following resolution: “THAT the Tillsonburg Airport Advisory Committee recommend that Town Council allocate $50,000 from the one-time 2019 Federal Gas Tax top-up for the completion of the three Airport projects currently unfunded in the 2019 Budget.” FINANCIAL IMPACT/FUNDING SOURCE The committee recommends that the three (3) unfunded Airport related projects identified in the 2019 Operations Services Business Plan totalling $50,000, be funded by the one-time 2019 Federal Gas Tax top-up funding. Page 150 of 278 Page 2 / 2 CAO COMMUNITY STRATEGIC PLAN (CSP) IMPACT 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities Page 151 of 278 Report Title Available Grants for Airports in Ontario Report No. TAAC 2019-01 Author Annette Murray/Dan Locke Meeting Type TAAC Committee Date April 18, 2019 Attachments Page 1 / 3 Funding Report revised BY DL RECOMMENDATION THAT the Tillsonburg Airport Advisory Committee (TAAC) receive this report, “Available Grants for Airport in Ontario”, as an information item. BACKGROUND As requested at the March 21, 2019 TAAC meeting, staff have explored all available government grants for Ontario Airports. DISCUSSION Below is a list of available grants for Airports in Ontario. Tillsonburg Regional Airport is only eligible for one grant as listed below “Federal Gas Tax Fund”. 1) Airports Capital Assistance Program (ACAP) - https://www.tc.gc.ca/en/programs-policies/programs/airports-capital-assistance-program.html Eligibility Requirements  essential air services, including air ambulance, search and rescue, and forest fire response  scheduled and charter air services that link communities to regional, national, and international markets for goods and services  commercial air services (for example, aerial photography and flying schools)  corporate aircraft and general aviation Tillsonburg Regional Airport (TRA) does not have scheduled and charter air services. Therefore does not meet the eligibility requirements to qualify for this program. 2) Northern Ontario Heritage Fund Corporation (NOHFC) – Northern Airports - http://www.nohfc.ca/ Eligibility Requirements  For Northern Ontario Airports only. Therefore, TRA does not meet the eligibility requirements to qualify. Page 152 of 278 Page 2 / 3 3) FedNor - http://fednor.gc.ca/eic/site/fednor-fednor.nsf/eng/home  Federal Program for economic development type projects in northern Ontario. Therefore, TRA does not meet the eligibility requirements to qualify. 4) Eastern Ontario Development Fund - https://www.ontario.ca/page/eastern-ontario-development-fund Eligibility Requirements  The eastern Ontario Development Fund gives money to businesses, municipalities and not for profit organizations in eastern Ontario. Therefore, TRA does not meet the eligibility requirements to qualify. 5) Southwestern Ontario Development Fund - https://www.ontario.ca/page/eastern-ontario- development-fund Eligibility Requirements The Southwestern Ontario Development Fund gives money to businesses, municipalities and not- for-profit organizations for economic development in southwestern Ontario. To be eligible for the business stream, businesses need to: • employ at least 10 people • commit to creating at least 10 new jobs • be able to provide 3 years of operations/financial statements • be located in, or plan to locate in, a community in southwestern Ontario • invest at least $500,000 in their project Eligible sectors Projects in these sectors are eligible for funding: • advanced manufacturing (automotive, aerospace, plastics, clean technologies) • life sciences • processing (primary and secondary) • information and communication technology • tourism • cultural industries TRA does not quality for this grant as it does not fit into any Eligible Sectors category, nor would we be creating at least 10 new jobs. 6) Federal Gas Tax Fund - https://www.infrastructure.gc.ca/plan/gtf-fte-eng.html Eligibility Requirements • The federal Gas Tax Fund (GTF) is a permanent source of funding provided up front, twice- a-year, to provinces and territories, who in turn flow this funding to their municipalities to support local infrastructure priorities. Municipalities can pool, bank and borrow against this funding, providing significant financial flexibility. Page 153 of 278 Page 3 / 3 • Unsure of any airports that have benefited from the gas tax program. New Infrastructure Funding for Local Communities through a Municipal Top-Up Budget 2019 proposes a one-time transfer of $2.2 billion through the federal Gas Tax Fund to address short-term priorities in municipalities and First Nation communities. This will double the federal government’s commitment to municipalities in 2018–19, providing infrastructure funds for communities of all sizes across the country. The funding can be used for a range of infrastructure items, including several related to transportation:  Local roads and bridges  Highways, Short-sea shipping  Short-line rail  Regional and local airports  Public transit TRA does qualify for this grant as it covers Regional and Local airports. 7) Rural and Northern Communities Funding - http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PRDR019458 Eligibility Requirements • The Ontario government launched the Rural and Northern program through Grants Ontario. All program materials including program guidelines and technical schedules are available through this portal. • Applicants have until May 14, 2019 to submit their applications for funding consideration. • Air Infrastructure is considered eligible, see program guidelines, airports have to be certified by Transport Canada TRA is a registered airport, therefore does not qualify for this grant as it applies to certified airports only. CONSULTATION/COMMUNICATION Below is a list of projects that may be suitable to apply for funding through the Federal Gas Tax Fund. They are health and safety issues that we have been dealing with for a long time. Potential Project list 1. Enlargement of main apron to accommodate larger staging area for aircraft 2. Aircraft turn around areas at the end of runway 08 and 26 3. Proper fencing with card lock gates 4. Ground side access roads near hangars to remove vehicular traffic airside 5. Rehabilitation of taxiway D to the east, including aprons in front of Harvard hangars 6. New above ground fuel tanks and containment. Page 154 of 278 Report Title Tillsonburg Transit Advisory Committee – T:GO Draft Routes and Schedule Report No. OPS 19-12 Author Staff on behalf of Cindy Allen, TTAC Vice-Chair Meeting Type Council Meeting Council Date May 13, 2019 Attachments • T:GO Draft Routes and Schedule • Updated T:GO Webpage Page 1 / 2 RECOMMENDATION THAT Council receive Report OPS 19-12, Tillsonburg Transit Advisory Committee – T:GO Draft Routes and Schedule as information; SUMMARY At the March Tillsonburg Transit Advisory Committee (TTAC) meeting a request was tabled that staff report back with proposed routes based on the current T:GO schedule. Staff in consultation with the current service provider provided an overview of the attached draft routes and schedule at the April TTAC meeting including the following route highlights: • Transit Hub located downtown at the Town Centre Mall • Stops at or within close walking distance to all schools • Stops located within high density residential areas • Stops located near all major grocery stores • Stops located within the Simcoe Street and North Broadway Service Commercial Zones • Route services both the Van Norman Innovation Park and the Forest Hill Industrial Park • Stops servicing senior communities such as o Hickory Hills o Baldwin Place o Harvest Crossing Retirement o Tillsonburg Retirement o Maple Manor o Woodingford Lodge • Recreational stops such as: o Community Centre o Station Arts o Annandale Museum o Lake Lisgar Water Park o Skateboard Park o Basketball Court/Outdoor Skating Rink • Stop located near Service Ontario and Tillsonburg Public Library • Stops located within walking distance of all areas of the downtown core Page 155 of 278 Page 2 / 2 The committee discussed the draft routes and schedule and suggested that they be shared online in advance of being brought forward to Council to notify the public and invite feedback. The committee then passed the following resolution: “THAT the committee endorses the proposed TGO draft route and schedule, AND THAT the draft route and schedule be shared publicly in advance of being brought forward to Council.” Since the April TTAC meeting staff have developed a brochure and completely overhauled the T:GO webpage relaunching the site on May 1st 2019 including a link to provide feedback. At the time of authoring this report no comment has been received. Contemplated next steps include finalizing passenger use guidelines, installation of bus stop signage, securing a new local phone number and developing a communication package to relaunch the T:GO program in concert with the upcoming inter-community program. FINANCIAL IMPACT/FUNDING SOURCE There is a strong consensus among members of the TTAC that providing a consistent service will help build ridership and increase revenue from fares. COMMUNITY STRATEGIC PLAN (CSP) IMPACT 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 156 of 278 BigOtterCreek BURWELL ROADLA P LAN TEROAD HAWLEY ROAD B igOtterCreekLakeLisgar N O R F O L K C O U N T Y M U N I C I P A L I T Y O F B A Y H A M NORTH ST E CONCESSION ST W GOSHENSTB A L D W IN S T CONCESSION ST E NORTH ST W OXFORD ST SIM C O E S T VIENNA RDCRANBERRY RDPOTTERSR D VIENNA RDJOHN PO U N D RDNEWELL RD TILLSON AVEQUARTER TOWN LINEQUARTER TOWN LINEA L L EN S T .VICTORIA ST.GLENDALEDR B ROADWA Y SOUTHRIDGE RD TRILLIUM DR D E V O NSHIR E A VE LIS GAR AVE MAPLE LANEHARDY AVEBARKER STWOODCOCK DRFOURTH ST B EA R S T BI DWEL L S T BR OCK ST DEMEYERE A VEPARK WOOD DRBEECH BLVD CHARLOTTE AVEWILSON AVEDEREHAM DR SPRUCE STTILLSON STRIDGE BLVDTROTTIER D RBRIDGE STLISGAR AVEGOSHEN R O A D 2ND CONC NTR ROADREGIONALROAD1BELL M ILL S IDEROAD REGIONAL ROAD 30BELL M ILL ROADROKEBY ROADTALBOT LI N E BAYHAM DRIVE MALL RD KESWICK RD LOWRIE LINE51 20 37 20 19 3 3 2 3 4 5 6 78 9 10 11 12 13 14 15 16 17 18 19 20A 20B 21B 21A 22B 23B 22A 23A 24 25 26 27 28 29 30 31 32 DRAFT SCHEDULE AND ROUTES The T:Go Transit System operates from Monday to Friday from 6:00 AM to 6:00 PM. Each route takes approximately one hour to complete. The Blue Route runs during the hours of 6:00 AM to 8:00 AM and from 2:00 PM to 4:00 PM. The Red Route runs during the hours of 8:00 AM to 2:00 PM and from 4:00 PM to 6:00 PM. For more information, please visit www.tillsonburg.ca/tgo DRAFT Page 157 of 278 Stop Location Time 1 Town Centre Mall :00 2 Annandale National Historic Site :02 3 Maple Lane & Concession St. E.:03 4 Maple Lane & Joseph St.:04 5 Lisgar Ave. & Van Norman Dr.:08 6 Tillsonburg Community Centre :09 7 Lamers Court : 11 8 Broadway Cinemas :12 9 Tillsonburg Sobey’s :14 10 South Ridge Public School :15 11 Quarter Town Line & North St. W.:17 12 Glendale Dr. & Quarter Town Line :18 13 Glendale High School :19 14 Broadway & Niagara St.:21 15 Broadway & Wolf St.:23 16 Tillsonburg Hospital :24 17 Station Arts Centre :26 18 43 Bidwell St.:27 19 Trottier Park :29 20A Baldwin Place Community Centre :33 21A Westfield Public School :35 22A Hickory Hills Community Centre :37 23A Wilson Ave & Seres Dr.:38 24 Broadway & Baldwin St.:40 25 Simcoe St. & Tillson St.:43 26 Tim Hortons on Simcoe St.:45 27 Norfolk Mall :47 28 346 Simcoe St.:49 29 Harvest Crossing Retirement Centre :50 30 Taco Bell/ KFC Simcoe St.:52 31 Simcoe St. & Potters Rd.:53 32 Broadway & Cat Alley :55 RED LINE Hours of Operation: 8:00 AM to 2:00 PM 4:00 PM to 6:00 PM Stop Location Time 1 Town Centre Mall :00 2 Annandale National Historic Site :02 3 Maple Lane & Concession St. E.:03 4 Maple Lane & Joseph St.:04 5 Lisgar Ave. & Van Norman Dr.:08 6 Tillsonburg Community Centre :09 7 Lamers Court : 11 8 Broadway Cinemas :12 9 Tillsonburg Sobey’s :14 10 South Ridge Public School :15 11 Quarter Town Line & North St. W.:17 12 Glendale Dr. & Quarter Town Line :18 13 Glendale High School :19 14 Broadway & Niagara St.:21 15 Broadway & Wolf St.:23 16 Tillsonburg Hospital :24 17 Station Arts Centre :26 18 43 Bidwell St.:27 19 Trottier Park :29 20B Clearview Drive :33 21B Lincoln St. & Cedar St.:39 22B Spruce St. & Cedar St.:40 23B Town Line & Tillson St.:42 25 Simcoe St. & Tillson St.:43 26 Tim Hortons on Simcoe St.:45 27 Norfolk Mall :47 28 346 Simcoe St.:49 29 Harvest Crossing Retirement Centre :50 30 Taco Bell/ KFC Simcoe St.:52 31 Simcoe St. & Potters Rd.:53 32 Broadway & Cat Alley :55 BLUE LINE Hours of Operation: 6:00 AM to 8:00 AM 2:00 PM to 4:00 PM DRAFT Page 158 of 278 TGO Transit T:GO Transit is a community transportation service providing an alternative, low cost means of transportation within Tillsonburg and surrounding areas. The provision of Transit Serivces is provided on a contractural basis, in partnersip with the Town of Tillsonburg. To arrange your ride, please call 226-641- 6821. T:GO offers 1 fully accessible, service animal friendly, air conditioned & heated, 9 passenger seated bus with a capacity of 12. In Town Service Hours of Service T:GO operates Monday to Friday from 6:00am to 6:00pm. (Excluding Holidays) Each draft route takes approximately one hour to complete. Draft Schedule & Routes The Tillsonburg Transit Advisory Committee has endorsed the draft schedule and routes. Page 159 of 278 Draft Schedule and Routes To provide your feedback, please contact transit@tillsonburg.ca Out of Town Service The Town has received notification from the Ontario Ministry of Transportation that the Town is eligible to offer out of town transit services to the following destinations anticipated to begin January 2020 until the end of the funding program in March 2023. Courtland Langton Delhi Straffordville Port Burwell Brownsville Mount Elgin Ingersoll Springford Otterville Norwich Woodstock London Stay tuned for more information. Fares Cash Fare (One Way) $2.00 Page 160 of 278 One Way Ticket - $2.00 5 Ride Pass - $10.00 Exact cash fare is required. Bus drivers do not carry change. Tickets can be purchased at the following locations; Tillsonburg Customer Service Centre - 10 Lisgar Ave., Tillsonburg Accessibilty Information T:GO is committed to eliminating barriers and improving accessibility for persons with disabilities in a manner that respects dignity, independence, integration and equal opportunity. T:GO recognizes the diverse needs of all our riders and will respond by striving to provide services that are accessible to all. Accessibility Ramp The T:GO bus is equipped with an accessible ramp at the rear of the bus to assist passengers. The ramp can be used by passengers with limited mobility or who require a mobility aid which prevents them from boarding at the front of the bus. The ramp can be deployed by the bus operator upon request, however, you must be able to maneuver your mobility aid into the designated area on the bus. The final decision concerning if mobility aid can be safely loaded onto the bus will be at the discretion of operator. Priority Seating Priority seating is located at the rear of the bus. These seats are reserved for people of all ages with disabilities and mobility challenges. Ontario Regulation 191/11 requires that passengers, other than persons with Page 161 of 278 disabilities must vacate these seats if its use is required by a person with a disability. Service Animals We welcome people with disabilities and their service animals. People with disabilities are permitted to be accompanied by their service animal and keep that animal with them when accessing services provided by T:GO, unless the animal is otherwise excluded by law. It is the responsibility of the person with a disability to ensure that his or her service animal is kept in control at all time and clear of all aisles and exits. Support Persons A person with a disability who is accompanied by a support person will be permitted to have that person accompany them while using T:GO. There shall be no charge to support persons accompanying a person with a disability while using T:GO Transit. T:GO may deem it necessary to require a support person for a person with a disability in order to protect the health and safety of that person or others using the service. This will only occur after a consultation with the person with a disability and when it is the only means to allow the person with a disability to access the service. Storage of Assited Devices and Mobility Aids Where room is available and safe storage is possible the operator will ensure that mobility aids are safely secured within the bus. Assistive devices, mobility aids etc. should never obstruct the aisle or block entrance/exit areas of the bus. All storage of mobility aids is done at no additional cost to the passenger. Transit Stops In cases where a transit stop is temporarily inaccessible, people with disabilities will be able to board or exit the bus at the closest available safe location. In determining where a safe location is located, the operator will consider the preference of the person with a disability. However the final Page 162 of 278 determination of the safe location will be determined by the operator. Inclement Weather Due to safety concerns, T:GO Transit service will not operate if the weather and/or road conditions are deemed unsafe for vehicles to operate. T:GO services will be cancelled when Town of Tillsonburg declare a significant weather event. If possible, the decision to cancel the daily service due to weather conditions will be made prior to the start of daily service (6:00am). Once the decision is made, the cancellation will be posted at www.tillsonburg.ca and on the T:GO Facebook page. Frequently Asked Questions Do drivers carry money to make change? No. Exact fare is required. Place cash in the fare box when you get on the bus. Where can I get tickets, passes and schedules? Tickets, passes and schedules can be picked up at the Tillsoburg Customer Service Centre at 10 Lisgar Avenue. Does T:GO operate on holidays and weekends? No. T:GO operates Monday to Friday from 6:00am – 6:00pm. There is no service on weekends, statutory holidays or civic holidays. Are Seniors eligible for a transit tax credit? The Seniors’ Public Transit Tax Credit is a refundable tax credit to help seniors with public transit costs. Eligible transit expenses incurred on or after July 1, 2017 can be claimed for the credit. For more information on this new tax credit, visit the Government of Ontario website. Page 163 of 278 Are pets allowed on T:GO Transit? No. Only service animals are permitted. Contact Us For more information, please email transit@tillsonburg.ca Clear Contact(s) Town of Tillsonburg 10 Lisgar Ave, Tillsonburg, Ontario N4G 5A5 Phone: 519-688-3009 Fax: 519-688-0759 Email Report a problem online © 2016 Town of Tillsonburg, 10 Lisgar Ave, Tillsonburg ON N4G 5A5, 519-688- 3009, Designed by eSolutionsGroup Page 164 of 278 19-002850 Dear Head of Council: Ontario’s Government for the People is committed to building more housing and bringing down costs for the people of Ontario. To help fulfill this commitment, we have developed a broad- based action plan to address the barriers getting in the way of new ownership and rental housing. More Homes, More Choice (the action plan) outlines our government’s plan to tackle Ontario’s housing crisis, while encouraging our partners to do their part. We are taking steps to make it faster and easier for municipalities, non-profits and private firms to build the right types of housing in the right places, to meet the needs of people in every part of Ontario. As part of the action plan, we are proposing changes that would streamline the complex development approvals process to remove unnecessary duplication and barriers, while making costs and timelines more predictable. We are also proposing changes that would make it easier to build certain types of priority housing such as second units. On May 2, 2019, the government introduced Bill 108 (the bill), the proposed More Homes, More Choice Act, 2019, in the Ontario Legislature. While the bill contains initiatives from various ministries, I would like to share some details regarding initiatives led by the Ministry of Municipal Affairs and Housing. Planning Act Schedule 12 of the bill proposes changes to the Planning Act that would help make the planning system more efficient and effective, increase housing supply in Ontario, and streamline planning approvals. If passed, the proposed changes would:  Streamline development approvals processes and facilitate faster decisions,  Increase the certainty and predictability of the planning system,  Support a range and mix of housing options, and boost housing supply,  Make charges for community benefits more predictable, and Page 165 of 278  Make other complementary amendments to implement the proposed reforms, including how the proposed changes would affect planning matters that are in-process. Amendments to the Planning Act are also proposed to address concerns about the land use planning appeal system. Proposed changes would broaden the Local Planning Appeal Tribunal’s jurisdiction over major land use planning matters (e.g., official plan amendments and zoning by-law amendments) and give the Tribunal the authority to make a final determination on appeals of these matters. The Ministry of the Attorney General is also proposing changes to the Local Planning Appeal Tribunal Act, 2017 to complement these changes (see Schedule 9 of the bill). Development Charges Act Schedule 3 of the bill proposes changes to the Development Charges Act that would make housing more attainable by reducing costs to build certain types of housing and would increase the certainty of costs to improve the likelihood of developers proceeding with cost sensitive projects, such as rental housing. If passed, the proposed changes would:  Make it easier for municipalities to recover costs for waste diversion,  Increase the certainty of development costs in specific circumstances and for certain types of developments,  Make housing more attainable by reducing costs to build certain types of homes, and  Make other complementary amendments to implement the proposed reforms. Further consultation on the Planning Act and Development Charges Act We are interested in receiving any comments you may have on the proposed changes to the Planning Act and the Development Charges Act. Comments on these proposed measures can be made through the Environmental Registry of Ontario as follows:  Planning Act: posting number 019-0016  Development Charges Act: posting number 019-0017 The Environmental Registry postings provide additional details regarding the proposed changes. A Place to Grow: Growth Plan for the Greater Golden Horseshoe A Place to Grow: Growth Plan for the Greater Golden Horseshoe is an important part of the action plan that addresses the needs of the growing population, the diversity of the region and Page 166 of 278 its people, and the local priorities. With A Place to Grow, we will make it faster and easier to build housing so that the growing number of people who live and work in the Greater Golden Horseshoe can find a home. We recognize that different parts of Ontario need different solutions, including Northern and rural Ontario. While the Growth Plan for Northern Ontario continues to guide long-term economic growth in the North, our government is taking steps right now to support this growth by reducing red tape and burdens in Ontario’s Northern and rural communities with More Homes, More Choice. Taken together, the actions outlined in More Homes, More Choice - including the proposed changes detailed above - will make it easier to build the right types of housing in the right places, make housing more affordable and help taxpayers keep more of their hard-earned dollars. Building more housing will make the province more attractive for employers and investors, proving that Ontario is truly Open for Business. This action plan is complemented by our recently announced Community Housing Renewal Strategy, which will help sustain, repair and grow our community housing system. Together these two plans will ensure that all Ontarians can find a home that meets their needs. At the same time, More Homes, More Choice underscores our commitment to maintain Ontario’s vibrant agricultural sector and employment lands, protect sensitive areas like the Greenbelt, and preserve cultural heritage. Our plan will ensure that every community can build in response to local interests and demand while accommodating diverse needs. Our government recognizes the key role that municipalities will play in implementing the action plan, and we know that you share our desire to bring more housing to the people of Ontario. I look forward to working with you as we implement More Homes, More Choice. Sincerely, Steve Clark Minister c: Chief Administrative Officer Clerk Page 167 of 278 Report Title Fire Chief Recruitment Committee Report No. CAO – HR – 19-03 Author David Calder Meeting Type Council Meeting Council Date May 13, 2019 Attachments Fire Chief Recruitment Committee Terms of Reference Page 1 / 3 9433593983,,,CAO - HR - 19-03 Fire Chief Recruitment Committee RECOMMENDATION THAT Council receive report CAO – HR – 19-03 Fire Chief Recruitment Committee for information; And That the Fire Chief Recruitment Committee Terms of Reference be adopted; And That Councillor __________________ be appointed to the Fire Chief Recruitment Committee; And Further That a by-law to appoint Mr. Terry Saelens Acting Fire Chief be brought forward for Council consideration. EXECUTIVE SUMMARY The purpose of this report is to establish a Fire Chief Recruitment Committee in order to begin the recruitment process for the position of Town of Tillsonburg Fire Chief. It would also be appropriate to appoint Mr. Terry Saelens as Acting Fire Chief. BACKGROUND In terms of the recruitment process, it is necessary to recruit for the position of Fire Chief. Staff is recommending establishing a Fire Chief Recruitment Committee to oversee the recruitment process for this very important position within the Town’s administration and the Tillsonburg community. In order to ensure a comprehensive recruitment process, staff is proposing that membership of the Fire Chief Recruitment Committee be comprised of the CAO, Manager of Human Resources, one Director, a member of Council and a member of the Tillsonburg Firefighter Association. Once approved, the CAO will discuss the participation of a member with the Tillsonburg Firefighter Association. Staff have also placed a by-law on the agenda to appoint Mr. Terry Saelens Acting Fire Chief. COMMUNITY STRATEGIC PLAN IMPACT Section 1. Excellence in Local Government Page 168 of 278 Page 2 / 3 CAO Page 169 of 278 Page 3 / 3 CAO Report Approval Details Document Title: CAO - HR - 19-03 Fire Chief Recruitment Committee.docx Attachments: - CAO - HR - 19-03 Fire Chief Recruitment Terms of Reference.docx Final Approval Date: May 7, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 7, 2019 - 2:14 PM Page 170 of 278 Fire Chief Recruitment Committee TERMS OF REFERENCE Mandate: To oversee the recruitment and interview process for the hiring of a Fire Chief for the Town of Tillsonburg and to select a successful candidate through consensus. 1.0 Role of the Fire Chief Recruitment Committee 1. With the assistance of the Human Resource staff to perform interviews of potential candidates. 2. Based on consensus to select a candidate for the positon of Fire Chief. 2.0 Organization of the Committee: The Committee is to be comprised of the following representatives: 2.1 The Manager of Human Resources. 2.2 The CAO for the Town of Tillsonburg. 2.3 One Departmental Director. 2.4 One Member of Tillsonburg Council. 2.5 One Member of the Tillsonburg Firefighters Association. 2.6 Human resource staff will provide administrative support to the Committee. 3.0 Meetings: 3.1 The Committee shall elect a chair from among its members. 3.2 The Committee shall elect a vice-chair from among its members. 3.3 Meetings will have a formal agenda and adhere to the Town of Tillsonburg Procedural By-law. 3.4 Agendas and information packages, that will include the minutes from the previous meeting, will be sent (via mail, e-mail, or fax) to committee members prior to each meeting. 3.5 A majority of the Committee Members will constitute quorum. 3.6 A successful candidate will be selected through consensus by discussing, listening and reaching a common point of view. 4.0 Role of The Chair: The Chair is responsible for insuring the smooth and effective operation of the Committee and its roles. This will include responsibility for: 4.1 Chairing any meetings. 4.2 The Chair shall conduct meetings in accordance with the Town’s Procedural By-law. 5.0 Role of Members: Membership on the Committee is a position of responsibility and requires a strong commitment to the Terms of Reference. Committee members are required to: Page 171 of 278 5.1 Attend all regular scheduled meetings. Members are required to notify the Chair, or the designated municipal staff liaison if they are unable to attend a meeting. 5.2 Review all information supplied to them. 5.3 Keep all information confidential during the recruitment process. 5.4 Committee Members are subject to The Municipal Conflict of Interest Act R.S.O, 1990, c.M50 and must disclose any direct or indirect pecuniary interest. The disclosure must be recorded in the minutes of the meeting. 6.0 Role of Municipal Staff: The Town of Tillsonburg, by its nature and purpose, affects and is affected by many different Municipal departments. Assistance will be provided on an as required basis from various departments. Municipal staff will be responsible for carrying out the following functions with respect to the Committee: 6.1 Acting as an information resource. 6.2 Human Resource staff will be responsible for advertising for suitable candidates. 6.3 Human Resource staff will receive any submission from the recruitment process. 6.4 Human Resource staff will short list the candidates that are suitable for the position. 6.5 Human Resource staff will set the hiring matrix as required. 6.6 Human Resource staff will contact the preferred candidate to offer a position and negotiate the terms of employment. Page 172 of 278 Report Title Committees of Council Additional Appointments Report No. CLK 19-14 Author Amelia Jaggard, Legislative Services Coordinator Meeting Type Council Meeting Council Date May 13, 2019 Attachments By-Law 4300 Schedule A Page 1 / 2 1154816771,,,CLK 19-14 Committees of Council Additional Appointments RECOMMENDATION THAT Council receives Report CLK 19-14 Committees of Council Additional Appointments; AND THAT By-Law 4300 to amend Schedule A of By-Law 4247, be brought forward for Council consideration. BACKGROUND Council will recall that at the January 14, 2019 Council meeting Council passed By-Law 4247, to define the mandate and membership for committees established by the Corporation of the Town of Tillsonburg. At that meeting it was identified that more applications were required to fill vacancies on the Accessibility Advisory Committee, the Cultural, Heritage and Special Awards Advisory Committee, the Museum Advisory Committee and the Tillsonburg Transit Advisory Committee. DISCUSSION The only committees that are currently not at full membership capacity are the Museum Advisory Committee and the Tillsonburg Transit Advisory Committee. The Clerk’s Office received an additional application from Donna Scanlan for the Museum Advisory Committee. The attached By-Law 4300 Schedule A includes the recommended additional appointments. These recommendations and a by-law to appoint the members will be brought before Council for consideration. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 1 – Excellence in Local Government – providing for citizen engagement for municipal initiatives. Page 173 of 278 Page 2 / 2 CAO Report Approval Details Document Title: CLK 19-14 Committees of Council Additional Appointments.docx Attachments: - By-Law 4300 Schedule A.pdf Final Approval Date: May 2, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 2, 2019 - 8:50 AM Page 174 of 278 By-law 4300 Schedule A Board/Committees Citizen Appointments Mandate Accessibility Advisory Committee To advise and make recommendations to Council on all matters with respect to the accessibility for persons with disabilities to a municipal building, structure or premises. Cultural, Heritage and Special Awards Advisory Committee To advise and make recommendations to Council on all matters with respect to tourism and culture in the Town of Tillsonburg. To advise and make recommendations to Council on all matters related to properties of architectural and historical significance. To receive nominations and make recommendations to Council for the Citizen of the Year and monthly awards. To provide commemorative naming options to Council. Economic Development Advisory Committee To advise on initiatives to attract and retain investment within the community. To provide advice on: • The Economic Development Strategy • The Community Strategic Plan • Annual Departmental Business Plan To support the development of alliances and partnerships to advance the Town’s strategic plan and that assists in the overall growth of the Town. To provide advice regarding existing and new bylaws that relate to/impact development within the community. Memorial Park Revitalization Advisory Committee To advise and make recommendations and provide regular updates to Council on all matters with respect to the Memorial Park Revitalization Project. Museum Advisory Committee Donna Scanlan To make recommendations to Council on policies and procedures pertaining to the Museum. To participate in strategic planning activities, initiate and participate in fundraising activities when and as needed, act as ambassadors for the museum within the community. To work with the Tillsonburg and District Historical Society regarding trust for artifact purchases and to act as trustees for the restoration trust. Parks, Beautification and Cemeteries Advisory Committee To advise and make recommendations to Council on all matters with respect to the utilization and beautification of public parks, trails, trees, green space and Tillsonburg cemeteries. Recreation and Sports Advisory Committee To advise and make recommendations to Council on matters related to the programming and utilization of Tillsonburg’s recreational facilities. To advise and make recommendations to Council on implementation of the Community Parks, Recreation and Cultural Strategic Master Plan. Page 175 of 278 Tillsonburg Airport Advisory Committee To advise and make recommendations to Council on matters related to the Tillsonburg Regional Airport. To provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan and strategic initiatives and to provide a forum for dialogue and communication. Day to day operations of the airport is the responsibility of Town staff. Tillsonburg Transit Advisory Committee The objective of the Tillsonburg Transit Advisory Committee (TTAC) is to oversee and advise Town Council on the governance oversite of the Town's service providers contract for transit and specifically the policies and procedures related to service delivery of transit. The TTAC will provide a forum for input, exchange of ideas and debate on conventional and mobility transit related issues with representation from all affected groups in the community. The committee should use the Mandate to set out a clear plan for the term of the Committee. Create a high level work plan to define the scope and establish the framework and overall approach for transit. Set out goals the committee will work towards accomplishing. Page 176 of 278 Report Title Community Improvement Plan Application – 83 Rolph St (Existing Building) Report No. DCS 19-08 Author Cephas Panschow Meeting Type Council Meeting Council Date MAY 13, 2019 Attachments CIP Application Page 1 / 6 RECOMMENDATION THAT Council receive Report DCS 19-08 Community Improvement Plan Application – 83 Rolph St (Existing Building); AND THAT the approval granted in 2018 to the previous owner, including Accessibility, Permit Fee Grant Back and Tax Increment Equivalent Grant Back Program, be transferred to Oxford Lofts Inc. EXECUTIVE SUMMARY The purpose of this report is to seek Council approval to transfer the Community Improvement Plan approval previously granted to 2117846 Ontario Inc for the redevelopment of the former Rolph Street Public School property at 83 Rolph St. The previous owner was granted rebates for Accessibility, Building Permit fees and incremental property taxes at the Strategic Level of the Community Improvement Plan to support the conversion of the former elementary school building into a new residential apartment building with 43 units. The new owners propose to convert the school into 47 apartment units while maintaining the commitments made by the previous owner. BACKGROUND At their June 25, 2018 meeting, Council approved the following motion: THAT Council receive Report DCS 18-27 Community Improvement Plan Application – 83 Rolph St; AND THAT the 83 Rolph St property be approved for the Accessibility Renovation Grant, the Tax Increment Grant Back Program and the Permit Fee Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the Strategic Level, which offers the following growth related rebates:  Years 1 to 6 - 100% rebate of the incremental tax increase  Year 7 - 80% rebate  Year 8 - 60% rebate  Year 9 - 40% rebate  Year 10 - 20% rebate  with full property taxes being payable in 2029; Page 177 of 278 Page 2 / 6 and,  a 50% rebate of the building permit fees. The current application is to update the existing Community Improvement Plan approval to acknowledge the building will be redeveloped under a new owner with a final design of 47 residential units (one of which will be a guest suite), which will likely be held legally as condominium units. The new plans will be maintaining the patio/BBQ areas, pet area, reading garden, wheel chair ramp, elevator and other accessibility upgrades. They are also planning to add a small fitness room, community gardening area, and a resident guest suite / games room. Further, they are redesigning the previous plans to maintain the heritage entrance, incorporate historical features, and reduce or eliminate street facing air conditioning units. The new applicants have indicated that the proposed project will have the same strategic benefits as the former applicant but with several enhancements; namely:  Additional Barrier Free accessible units created with ground level private entrances for a total of 8;  More units have been created within the envelope for a total of 47 and with more legally conforming bedrooms;  The building will be designed more energy efficient with the Savings by Design program with Union Gas and Sustainable Buildings Canada through leading edge energy modelling and design input on mechanical systems and building envelope considerations;  The units will have individual heating and cooling that meets or exceeds the existing proposal but that also provide residents with control over their energy consumption and costs; and,  The new design attempts to preserve and enhance the heritage facade beyond the previous application. The project is scheduled to start in 2019 with completion in 2020. The previous application was approved for Accessibility, Permit and Tax Increment grant backs and, if Council approves the transfer of approvals, these will be transferred to the new owner. Program Analysis Accessibility Renovation Grant Recommended for approval Legal and Registration Grant Not Recommended for approval as this grant is intended for properties that receive a façade grant Permit Fee Grant Back Recommended for approval Tax Increment Equivalent Grant Back Program Recommended for approval Page 178 of 278 Page 3 / 6 In reviewing the new application, staff believe that it falls in the “Strategic Level” category of the program for the following reasons:  Meets the primary intent of the Town’s Community Improvement Plan, which is: o “…to promote and encourage renewal, redevelopment and rehabilitation within the key areas of the Town requiring investment”  Will result in an increase in the number of people living in the downtown as well as provide another unique living opportunity within the Town. Attracting new residents to the Town, and especially, new residents to the Downtown will help strengthen the overall community and contribute to the vitality of the downtown. If approved, the property owner will be eligible for a 100% rebate of the increased taxes for the first six years with the rebate decreasing by 20% per year until full taxes are payable in year 11. The base value for the property will be the assessed value determined by the Municipal Property Assessment Corporation based on the property transaction. CONSULTATION/COMMUNICATION The new Community Improvement Plan was developed through extensive consultation and input from the Development Committee and the community. There is no public consultation review process for the approved Community Improvement Plan, but the proposed development will be subject to public input through the standard Planning Approvals process. The application has been circulated to the Finance, Building and Planning Departments with the following feedback received. Department Comment Response Building Concerned about changing the development plan from apartments to condominium units due to reduced tax revenue. Suggest this be evaluated and compared to the original application. Town staff have reviewed the application in conjunction with the proposed change from a multi-residential apartment building to a condominium building and are satisfied that the this can be accommodated as long as the initial tax class remains the same throughout the life of the rebates. Finance Concerned about tax implications of change Town staff have reviewed the application in conjunction with the proposed change from a multi-residential apartment building to a condominium building and are satisfied that the this can be accommodated as long as the initial tax class remains the same throughout the life of the rebates Planning No comments Page 179 of 278 Page 4 / 6 FINANCIAL IMPACT/FUNDING SOURCE To date, Council has approved the following Community Improvement Plan applications in 2019: Address Permit Fee (Estimated) Rebate (Estimated) Anticipated Budget Impact 165 Broadway N/A $3,000 $3,000 The approved 2019 Economic Development & Marketing Budget included $20,000 in funding for the Community Improvement Plan. Based on the approved applications, there is approximately $17,000 remaining in the 2019 budget. However, this project will not be completed until 2020 so, if approved, it will have to be budgeted for in the 2020 budget. The building permit fee for this project is estimated to be approximately $70,000 and a 50% rebate could result in a rebate of $35,000 plus $3,000 for accessibility improvements for a total of $38,000 If Council approves the transfer of the application, additional funding for the program will be required through the 2020 budget process. It should be noted that, as the property is located with a Development Charge exempt area (the downtown), no Development Charges will be paid by the developer to the Town/County. COMMUNITY STRATEGIC PLAN Supporting this investment proposal touches on a number of the themes in the Community Strategic Plan, but it is especially pertinent to Theme 3.1 which identifies the goal of making Tillsonburg an attractive place to live for youth and young professionals (and also retirees). Downtowns are increasingly attractive for these demographics as they provide ease of access to services and amenities and supporting this project will offer enhanced opportunities in this regard. Further, higher density residential supports the Economic Development Strategy item to encourage higher density development in the Downtown core. 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy Page 180 of 278 Page 5 / 6 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 181 of 278 Page 6 / 6 Report Approval Details Document Title: Report DCS 19-08 Community Improvement Plan Application - 83 Rolph St (Phase 1).docx Attachments: - Application-83_Rolph_St(Phase_1)F.pdf Final Approval Date: May 7, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 3, 2019 - 3:43 PM No Signature - Task assigned to David Calder was completed by workflow administrator Donna Wilson David Calder - May 7, 2019 - 2:09 PM Donna Wilson - May 7, 2019 - 2:18 PM Page 182 of 278 ! ! Community Improvement Plan Application Form The Town of Tillsonburg is pleased to offer a comprehensive Community Improvement Plan (CIP). The CIP provides a means of planning and financing development activities that assist in the redevelopment of lands, buildings and infrastructure through various financial incentives. In order to ensure the application for the Community Improvement Plan is complete, please refer to the checklist below. Mandatory Requirements ƑCompleted application with relevant signatures Ƒ$SSOLFDQW¶VDQGRZQHU¶VIXOOQDPHDQGFRQWDFWLQIRUPDWLRQ Ƒ &RVWHVWLPDWHVIURPWZRFRQWDFWRUV Ƒ3URMHFWQDPHDQGPXQLFLSDODGGUHVVDQGOHJDOGHVFULSWLRQ/RWDQG3lan number) Additional Requirements (if required) Ƒ%XLOGLQJSODQV Ƒ,QFOXGHHOHYDWLRQV Ƒ6LWHUHQGHULQJV Ƒ6LWHSODQV Ƒ(QYLURQPHQWDOSite Assessment Ƒ 5HSRUWVDQG5HFRUGRI6LWH&ondition Ƒ&RS\RIEXVLQHVVSODQ Ƒ&RS\ of financial statements Ƒ(QJLQHHULQJUHSRUWVDQGUHODWHGGUDZLQJV Ƒ&XOWXUDOEXLOWRUQDWXUDOKHULWDJHVWXGLHVDQGUHSRUWV Ƒ)HDVLELOLW\VWXG\ Ƒ'HVFULSWLRQRIEXVLQHVV Ƒ%DFNJURXQGRQRZQHUVKLSDQGRUSDUWQHUV Page 183 of 278 Community Improvement Plan Application Form For Community Improvement Programs, please forward the completed application to the Development Commissioner at the Town of Tillsonburg’s Economic Development & Marketing Department. A separate application is required for the Façade Improvement Programs. The Façade Improvement application can be requested from the Development Technician at the Town of Tillsonburg Building, Planning and Bylaw Department. Economic Development and Marketing Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, Ontario N4G 5A7 Telephone: 519-688-3009 x3250 Fax: 519-842-9431! Registered Owner: Name: ___________________________ Business Name: _________________________________ Address: _________________________________ Postal Code: ______________________ Home Phone: _____________________ Work Phone: ______________________ Email Address: _________________________________ Fax Number: ______________________ Applicant: (If different from registered owner) Name: ___________________________ Business Name: _________________________________ Address: _________________________________ Postal Code: ______________________ Home Phone: _____________________ Work Phone: ______________________ Email Address: _________________________________ Fax Number: ______________________ Property Description: Address: _____________________________________________________________ Building to be redeveloped: ______________________________________________ Timothy McKillican Andrew Teeple Oxford Lofts Inc.Athon Construction and Development 61 Flanders Dr., Waterdown, ON 164 Herbert St, Waterloo, ON L8B 0G6 N2J 1T4 416-580-0775 519-900-5455 timmckillican@gmail.com andrew@athon.ca 1-888-732-7207 75 - 83 Rolph Street, Tillsonburg, Ontario Existing Former Public School Page 184 of 278 Community Improvement Plan Application Form Current Use of the Property? Future Use of the Property? Description of the Proposed Redevelopment Cost of Proposed Repairs (please provide two (2) contractor’s estimates. If it is not possible to provide two estimates, please explain why.) Type of Investment Requested: Please Choose Program Eligibility Criteria Ƒ Accessibility Renovation Grant The grant, of up to $3000 in 50/50 matching funds is intended to assist owners or tenants, particularly older buildings in the central area, with accessibility improvements to improve the accessibility of the central area and commercial buildings throughout the Town. Grant can be used for the following types of projects: x Power assist door operators x Renovation of building entrances x Upgrading of doors x Installation of ramps x Installation of elevating devices x Renovations to create accessible washrooms Ƒ Façade Improvement Grant: Street Facing A grant for exterior renovations within the central area. Improvements may consist of repairs to facades, including signage, lighting, entrances and display windows. Interior renovations will not be eligible. The area is an unused ~50,000 sqft former public school. Residential units Confidential Summary Attached ✔ !"#$%&’%’()*$+($,’$-%.),#$)/$#0+(1/2$345$)%%&’6)*$,’$)78/’9*#.2#$,"#$:-+*.+/2$9+**$:#$ &#.#6#*’%#.$-/.#&$)$/#9$’9/#&$;<0=’&.$>’?($4/7@A$9+,"$)$B/)*$.#(+2/$’=$CD$&#(+.#/1)*$ -/+,($;E$’=$9"+7"$+($)$2-#(,$(-+,#A$)/.$9+**$*+8#*F$:#$"#*.$*#2)**F$)($7’/.’$1,*#.$-/+,(@$G#$9+**$ :#$8##%+/2$,"#$%)1’($9+,"$HHI$)&#)(J$%#,$)&#)J$&#).+/2$2)&.#/J$9"##*$7")+&$&)K%J$#*#6),’&$ )/.$’,"#&$)77#((+:+*+,F$-%2&).#(@$G#$)&#$)*(’$%*)//+/2$,’$)..$)$(K)**$B,/#(($&’’KJ$ 7’KK-/+,F$2)&.#/+/2$)&#)J$)/.$)$&#(+.#/,$2-#(,$(-+,#$L$2)K#($&’’K@$M-&,"#&J$9#$)&#$ &#.#(+2/+/2$,’$K)+/,)+/$,"#$"#&+,)2#$#/,&)/7#J$+/7’&%’&),#$"+(,’&+7)*$=#),-&#(J$)/.$%&#(#&6#$ ,"#$#0+(1/2$:-+*.+/2$=)N).#$)($)$"#&+,)2#$=#),-&#$+/$)77’&.)/7#$9+,"$,"#$%&#6+’-(*F$ )%%&’6#.$%*)/(J$:-,$9+,"$%’((+:*#$&#.-71’/($+/$,"#$(,&##,$=)7+/2$)+&$7’/.+1’/+/2$-/+,(@ Page 185 of 278 Community Improvement Plan Application Form x 50/50 Matching Funds x Maximum of $10,000 per façade x Commercial properties in the central area are eligible x Other commercial properties outside of the central area may be eligible at prominent locations. These projects will not be eligible for the matching BIA funds. x Project shall conform with the design principles contained within the Town’s central area design study. A separate application from the Building department is needed. Ƒ Façade Improvement Grant: Alleyway Grant for alleyway building façade improvements for properties in the central area.x 50/50 Matching Funds x Maximum of $10,000 per project. x Commercial properties in the central area are eligible x Projects that meet energy conservation and efficiency goals shall be given a higher score. A separate application from the Building department is needed. Ƒ Tax Increment Equivalent Grant Back Program Grant to rebate increases of Town portion of property taxes resulting from improvements of lands and buildings, for properties in the central area. Projects must meet the following criteria: x An increase in the assessed value of the property x Supporting Town objectives of increased density, retail, business services and industrial diversity. x Conform to the principles of the Town’s Central Area Design Study (where applicable) x Additional criteria of having front of building comprised of 75% glass, brick or stone. Preference will be given to projects that use the heritage yellow brick evidenced throughout the downtown. x Projects that meet energy conservation and efficiency goals shall be given a higher score. x Projects that meet water conservation and re- use goals shall also be given a higher score. Ƒ Architectural Design Grant Grant to offset cost of retaining professionals to provide acceptable design(s), in accordance with the Central Area Design Study for eligible properties in the central area. ✔ Page 186 of 278 Community Improvement Plan Application Form x 50/50 matching funds x Maximum of $2500 per project x Commercial properties in the central area are eligibleƑ Brownfield Redevelopment Incentive Grant to cover up to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or site assessment. x 50/50 matching funds x Maximum of $5000 per project x Applicant must provide a copy of the ESA Ƒ Legal and Registration Grant Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. x This may take the form of Town staff registering applicable agreements on title, or a grant to a maximum of $200 to reimburse legal costs of having a solicitor register the applicable agreements on title. Ƒ Permit Fee Grant Back Program Grant to rebate the cost of fees for Building Permits for commercial and industrial properties in the CIP area. Commercial Properties outside of the central area are not eligible for building permit grants. Industrial – Small x Minimum project value of $150,000 and maximum project value of $500,000 x Grant of 100% of the applicable building permit fees offered as a rebate once completed. Industrial – Large x Grant of 50% of the applicable building permit fees offered as a rebate once completed. Commercial (Central Area) x Minimum project value of $150,000 x Grant of the building permit fee will be offered as follows: o 25% rebate – General renovations o 50% rebate – Projects that will improve the overall attractiveness of the streetscape. o 75% rebate – Projects that meet above criteria and provide exemplary attention to detail and a high level of design. ✔ Page 187 of 278 Community Improvement Plan Application Form How will the proposed redevelopment fit in with or improve the existing streetscape? What is the proposed timeline (start date and completion date)? Please attach any original drawings or photos of the property along with any drawing showing the proposed redevelopment. We are preserving the existing building façade as a heritage feature in accordance with the previously approved plans, but with possible reductions in the street facing air conditioning units and redesigning to maintain the street facing heritage entrance. Great expense will be going into the exemplary design and execution of this project to maintain its heritage while bringing the building back to life for its next 100 years in the community. 2019 - 2020 !"#$%&&’()*+’,$-$.&/*012$*1$34(5012$%&&6"7*’ Page 188 of 278 Community Improvement Plan Application Form The Town of Tillsonburg is subject to Ontario Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and other privacy legislation. Applicants should be aware that personal and other information contained in this application are subject to Municipal Freedom of Information and Protection of Privacy Act and may be deemed releasable under this legislation, and that the anonymity or confidentiality of the applicant and any information contained within the application cannot be guaranteed. The Government of Ontario maintains a website with free access to Municipal Freedom of Information and Protection of Privacy Act and other legislation on their e-laws website. The applicant also consents to the use of his or her name, business name and business address in connection with any program funding announcements. Date: ____________ Signature of Registered Owner: ________________________________ Date: ____________ Signature of Applicant: _______________________________________ For Office Use Only: Current Assessment: __________________________________________ Building Permit Calculation: _____________________________________ Development Charges Calculation: _______________________________ O%&+*$EPJ$EQ O%&+*$EPJ$EQ Page 189 of 278 !"#$"%&’()*%+%,-./%0")1..-#"20’"’%3!! ! "#$!%&’%’($)!%&’*$+,!#-(!,#$!(-.$!(,&-,$/0+!1$2$30,(!-(!,#$!3’&.$&!-%%40+-2,!15,!60,#!($7$&-4! 0.%&’7$.$2,(8!2-.$49:!! ! ;!<!"#$!#-(!1$$2!-))0,0’2-4!=-&&0$&!>&$$!-++$((014$!520,(!+&$-,$)!60,#!/&’52)!4$7$4!%&07-,$! $2,&-2+$(!3’&!-!,’,-4!’3!?@!! A<!!B’&$!520,(!#-7$!1$$2!+&$-,$)!60,#02!,#$!$27$4’%$!3’&!-!,’,-4!’3!CD!-2)!60,#!.’&$!4$/-4! 1$)&’’.(@!! E!<!"#$!1504)02/!6044!1$!)$(0/2$)!.’&$!$2$&/9!$330+0$2,!60,#!,#$!!"#$%&’()*(+,’$&%!%&’/&-.!60,#! F20’2!G-(!-2)!H5(,-02-14$!=504)02/(!I-2-)-!,#&’5/#!4$-)02/!$)/$!$2$&/9!.’)$4402/!-2)!)$(0/2! 02%5,!’2!.$+#-20+-4!(9(,$.(!-2)!1504)02/!$27$4’%$!+’2(0)$&-,0’2(@!! C!J!"#$!520,(!6044!#-7$!02)070)5-4!#$-,02/!-2)!+’’402/!,#-,!.$$,(!’&!$K+$$)(!,#$!$K0(,02/! %&’%’(-4!15,!,#-,!-4(’!%&’70)$!&$(0)$2,(!60,#!+’2,&’4!’7$&!,#$0&!$2$&/9!+’2(5.%,0’2!-2)!+’(,(@!! C!<!"#$!2$6!)$(0/2!-,,$.%,(!,’!%&$($&7$!-2)!$2#-2+$!,#$!#$&0,-/$!3-+-)$!1$9’2)!,#$!%&$70’5(! -%%40+-,0’2!-(!2’,$)!%&$70’5(49@!! ! 4#%+’-23)150%#3)6..,’($"’-0)78-#)#%8%#%0(%9:) ) ! Page 190 of 278 Report Title Bayham Automatic Aid Report No. FRS 19-04 Author Acting Fire Chief Terry Saelens Meeting Type Council Meeting Council Date May 13, 2019 Attachments Draft By-Law 4301 Dispatch Mapping 2018/2019 Page 1 / 3 Bayham Automatic Aid RECOMMENDATION THAT Council receives Report 19-04 Bayham Automatic Aid Agreement; AND THAT By-Law No. 4301 to Authorize an Automatic Aid Agreement be brought forward for Council consideration; AND THAT By-Law 3442 be repealed in its entirety. BACKGROUND The Municipality of Bayham approached the Tillsonburg Fire Department to propose an up to date Automatic Aid Service Agreement. The former agreement was passed in August of 2010 and contained out of date information, in particular the hourly fees charged to Bayham for Tillsonburg Fire Services. The fees charged are in accordance with the Ministry of Transportation (MTO) set published rates and are set out in the current Town’s Rates and Fees By-Law. The schedule attached to the proposed agreement now refers to MTO published rates. The other request from Bayham was to do a boundary line adjustment to the dispatched Area. Tillsonburg Fire Dispatch was provided with the proposed boundary line adjustment and indicated no issues with the adjustment. The draft by-law and map are attached for Council’s consideration. FINANCIAL IMPACT/FUNDING SOURCE The Municipality of Bayham will continue to pay for automatic aid services at the MTO published rates. Page 191 of 278 Page 2 / 3 CAO COMMUNITY STRATEGIC PLAN (CSP) IMPACT 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability Page 192 of 278 Page 3 / 3 CAO Report Approval Details Document Title: FRS 19-04 Bayham Automatic Aid.docx Attachments: - By-law 4301 Authorize Automatic Aid Agreement with Bayham.docx - By-Law 4301 Tillsonburg and Bayham Agreement 2019.pdf - Bayham Zone.docx Final Approval Date: May 7, 2019 This report and all of its attachments were approved and signed as outlined below: David Calder - May 7, 2019 - 2:00 PM Page 193 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4301 BEING A BY-LAW TO AUTHORIZE FOR THE PROVISION OF AN AUTOMATIC AID SERVICE AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM. WHEREAS Section 1(4) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4, provides that a municipality may agree to ensure the provision of an initial response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department in the municipality is capable of responding more quickly than any fire department situated in the other municipality; AND WHEREAS Section 1(4) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4, provides that a municipal may agree to ensure the provision of a supplemental response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department situated in the municipality is capable of providing the quickest supplemental response to fires, rescues and emergencies occurring in the part of the other municipality; AND WHEREAS Section 2(6) states that a municipality may enter into an automatic aid agreement to provide or receive the initial or supplemental response to fires, rescues and emergencies; AND WHEREAS The Town of Tillsonburg is desirous of entering into an Agreement with the Municipality of Bayham, for the provision of Automatic Aid Services; NOW THEREFORE the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT the Automatic Aid Services Agreement attached hereto forms part of this by-law; 2. AND THAT the Mayor and Town Clerk be hereby authorized to execute the attached Agreement between the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham; 3. AND THAT By-Law 3442 be hereby repealed in its entirety. 4. AND THAT this By-Law shall come into full force and effect on the day of its passing. READ A FIRST AND SECOND TIME THIS 13th DAY OF May, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF May, 2019. _____________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 194 of 278 Page 195 of 278 Page 196 of 278 Page 197 of 278 Automatic Aid Services Agreement Bayham Mapping Bayham New Boundaries Page 198 of 278 Report Title Airport Feasibility Analysis RFP Terms of Reference Report No. OPS 19-13 Author Dan Locke, CET., Manager of Public Works Meeting Type Council Meeting Council Date May 13, 2019 Attachments  Draft RFP Terms of Reference Page 1 / 3 RECOMMENDATION THAT Council receive Report OPS 19-13 Airport Feasibility Analysis RFP Terms of Reference; AND THAT Council approve the scope defined within the Draft Airport Feasibility Analysis Terms of Reference. BACKGROUND As part of the 2018 draft budget staff brought forward the Airport Master Plan update to support the 2015 “Approved in Principle” conceptual master plan drawing and to provide new strategic direction and planning for the future of the Airport. During the 2018 budget deliberations it was communicated that Council needed additional information regarding the asset such as;  potential increased funding and/or sale/transfer to Oxford County,  potential for tax revenue sharing with SWOX,  third party management, and  options for disposal As a result staff revised the 2018 Operations Business Plan and brought forward the concept of completing an “Airport Feasibility Analysis” in advance of proceeding with a strategic Airport Master Plan to address Councils additional information request. Unfortunately Operations Services was unable to complete this 2018 business objective due to, in part, continuous and prolonged staff vacancies as well as coming to the realization that much of the scope of work is beyond typical Operations staff undertakings. At the December 10, 2018 Council meeting Council requested staff to report on;  a new business model of a flight school managing the Airport facility, and  to provide a risk assessment of the general public accessing the Airport. Page 199 of 278 Page 2 / 3 SUMMARY As part of the 2019 draft budget staff re-introduced the concept of an Airport Feasibility Analysis incorporating and expanding upon all the informational items requested by Council as outlined above. During the 2019 budget deliberations staff committed to bringing the draft Terms of Reference of the Airport Feasibility Analysis RFP to Council for consideration prior to issuing the bid. Staff are open to further suggestions and direction regarding the scope of the Airport Feasibility Analysis in order to work towards a strategic master plan for the Airport. CONSULTATION/COMMUNICATION Given that the scope of work under this assignment has been generated mainly by Council requests and that the majority of items fall outside the Role of the Tillsonburg Airport Advisory Committee i.e. discussions/negotiations with SWOX, Oxford County, divesture options as well as the potential for human resource implications, management is suggesting that the results of the Airport Feasibility Analysis be brought back to Council for consideration and further direction in advance of any additional feedback from the Tillsonburg Airport Advisory Committee on select aspects as directed by Council. FUNDING IMPACT/ FUNDING SOURCE The 2019 Operations Business Plan identified $35,000 towards the Airport Feasibility Analysis initiative funded through the Tax Rate Stabilization Reserve to be replenished upon the sale of Town owned lands adjacent to the Airport. COMMUNITY STRATEGIC PLAN (CSP) This initiative supports Objective 1 – Excellence in Local Government and Objective 2 – Economic Sustainability of the Community Strategic Plan by providing additional information that works towards a strategic master plan for the Airport and overall fiscal responsibility. Page 200 of 278 Page 3 / 3 Report Approval Details Document Title: OPS 19-13 Airport Feasibility Analysis RFP Terms of Reference.docx Attachments: - OPS 19-13 Attachment 1 - Draft Terms of Reference.pdf Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 3, 2019 - 3:44 PM David Calder - May 6, 2019 - 9:31 AM Donna Wilson - May 6, 2019 - 9:41 AM Page 201 of 278 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2019–005 Consulting Services for Airport Feasibility Analysis Page 1 of 4 2.0 TERMS OF REFERENCE Background 2.1 The Tillsonburg Regional Airport is located in the Township of Southwest Oxford, approximately 7 km north of the Town of Tillsonburg. The Airport is accessed from Highway 19 and is only 15 km south of Highway 401. It is comprised of a lighted paved runway (08- 26) 5,500 feet long by 100 feet wide and 2 grass runways (02-20 & 32-14) which are 2,600 feet long by 100 feet wide. The Royal Canadian Air Force originally built the Airport as an emergency grass airfield to support flying training during the Second World War. Three grass runways each 2,600 feet in length were defined in the typical military triangular configuration of the time. The Town of Tillsonburg leased the Airport from the Federal Government in the late 1950's. As part of the conditions of lease prior to ownership, the Town contributed funding towards Airport improvements. In the 1970’s the Town reconstructed and paved the primary runway (08-26) and constructed an exit taxiway, an apron on the south side of the runway, added fuelling facilities and aircraft hangers and constructed a terminal building. The Town took over ownership and administration of the Airport in 1981. In 2009 through Federal grant funding the Town rehabilitated the existing 4,000 foot main asphalt runway and lengthened the main runway to 5,500 feet as well as constructing a new Airport Terminal Building. The Airport is also home to a flight school, a 10 bay privately owned general aviation “T” hangar and 18 other privately owned hangars as well as the Canadian Harvard Aircraft Association (CHAA) headquarters who maintain a fleet of Harvard aircraft at the Airport. Introduction 2.2 The Town of Tillsonburg is now seeking a qualified consultant (hereinafter referred to as “Consultant”) with expertise in aviation, airport management and operations, and negotiation tactics to provide the necessary professional services to develop, evaluate and report on the following scope of work. Scope of Work 2.3 The following section identify, in general terms, the services to be provided by the successful Proponent and outline the minimum requirements of the Town of Tillsonburg. Proponents are encouraged to describe the benefits of their recommended approach and include any item which has not been specifically referred to in this document. The main objectives of this project are as follows: Governance models Revenue strategies Divesture options Risk assessment of public access Page 202 of 278 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2019–005 Consulting Services for Airport Feasibility Analysis Page 2 of 4 The following sub-sections describe in more detail the anticipated requirements for the project. It is presented with the intention that it can be used as a guide and the actual scope of work to be provided by the Proponent must be outlined and expanded in the Proposal. Proponents are encouraged to include any subject, procedure, approach or recommendations that may have been overlooked or identify any item that appears excessive or irrelevant to the project. 2.3.1 Governance Models The successful Proponent is expected to review the current Airport ownership and management model identifying strengths, weaknesses and opportunities for improvement as well as investigating and providing a comparative analysis of alternative Airport management models, including but not limited to: o Flight School management o Board or Commission management o Third Party management o Joint Ownership/management o Others In addition the comparative analysis for each scenario should also include, but is not limited to, the roles and responsibilities of each organization, team qualifications, revenue sharing models, cost estimates and financial projections including a return on investment for the Town, and an evaluation matrix of alternative management options. The successful Proponent shall also provide benchmarking comparison of ownership and management models of at least three (3) other similar sized Airport’s within Ontario where the airport is located in a different municipality. 2.3.2 Revenue Strategies The successful Proponent in consultation with Town staff shall investigate and develop realistic revenue generating strategies appropriate for the scale of the Tillsonburg Regional Airport to increase financial sustainability, including but not limited to: o developing a minimum of three (3) negotiation strategies and tax revenue sharing models to initiate discussions with the Township of South-West Oxford o developing a minimum of three (3) negotiation strategies to initiate sustainable funding from the upper tier municipality of Oxford County o develop other new and alternative sources of revenue generation Page 203 of 278 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2019–005 Consulting Services for Airport Feasibility Analysis Page 3 of 4 2.3.3 Divesture Options The successful Proponent, in consultation with Town staff, shall investigate the advantages and disadvantages, financial implications, appraisal value and methodology, local economic impact, among other considerations regarding various divesture options, including but not limited to: o Sale to a third party o Joint partnership/ownership with private sector or other municipalities o Lease o Sale or transfer to private sector or other municipalities o Other 2.3.4 Risk Assessment of Public Accessing Airport The successful Proponent shall conduct a site visit, review relevant background information, aviation regulations and current practices regarding the general public accessing the airside of the Airport and provide a risk assessment summary outlining potential liability to the Town and respective Tenants, identify opportunities for improvement, and recommendations. Deliverables 2.4 2.4.1 Draft Report The successful Proponent is responsible to submit three (3) hardcopies of the Draft Report to the Town for their review. The Draft Report shall contain a minimum of the following: Executive Summary Governance models Revenue strategies Divesture options Risk assessment of public access Conclusion and Recommendations Town staff will review the Draft Report and provide one set of consolidated comments per draft to the Proponent. The comments received from Town staff on the Draft Report must be addressed and incorporated into the Final Report by the successful Proponent. All draft reports must meet the project-specific format and content expectations for the project and be acceptable to the Town. The Town, at its sole discretion may reject any “draft” report it deems as unsuitable, prior to the Town doing a review of the draft. All costs associated with the rejection and resubmission of drafts will be the Proponents responsibility. No additional payments will be made. All reports are to be free of spelling and grammatical errors, and shall incorporate alterations for the review of the draft report, and shall be packaged in an aesthetic and professional manner. Page 204 of 278 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2019–005 Consulting Services for Airport Feasibility Analysis Page 4 of 4 2.4.2 Final Report The successful Proponent shall submit three (3) hardcopies and two (2) electronic copies, one in Microsoft Office and one in Adobe Acrobat PDF format, of the Final Report within 14 days after receiving Draft Report comments from the Town. Upset Limit 2.5 The estimate submitted by the Proponent shall be the upset limit and the Proponent shall not be paid in excess of the upset limit without the prior written approval of the Town. Any work that is felt to be outside the scope of the Terms of Reference must be identified and discussed with the Town’s Project Manager for authorization and resolution. If additional costs are to be incurred over the upset limit, written authorization to proceed must be obtained prior to the commencement of the additional work. Further, no invoice will be honoured for any work whatsoever that was not authorized by the Town’s Project Manager in writing. Verbal authority, regardless of the source, will not be honoured in considering invoices. The Proponent shall summarize an Upset Limit that presents the core services and provisional items quantified separately for the purpose of evaluating the effectiveness of awarding the provisional items with the core services. The Total Upset Limit being considered as part of the cost evaluation will include the cost of core services and provisional items. Project Schedule 2.6 The following should be included as milestone dates in the submitted project schedule. Milestone dates are further summarized in Table 1 below. Project Start up Meeting – within 1 week of award to outline the Proponents schedule and proposed plan for project completion, approximately two (2) hours in length located at the Corporate Office. Project Progress Meetings – will be held every 4-6 weeks to update the progress and report on any problematic issues arising during the project, approximately one (1) hour in length located at the Corporate Office. o For each meeting, the Consultant shall be responsible for providing a meeting agenda no later than two (2) business days before the meeting and provide meeting minutes within five (5) business days of the meeting date. o Additional meetings may be warranted depending on the Proponents proposed plan for completion. The Proponent shall identify an hourly rate for meetings. Table 1 – Milestone Schedule Milestone Date Start-up Meeting Within one (1) week of Award Draft Report Within three (3) months of Award Final Report Within two (2) weeks of receiving comment Page 205 of 278 Report Title Results for RFP 2019-003 OSIM Inspections Report No. OPS 19-14 Author Shayne Reitsma, Manager of Engineering Meeting Type Council Meeting Council Date May 13, 2019 Attachments  None Page 1 / 3 RECOMMENDATION THAT Council receive Report OPS 19-14 Results for RFP 2019-003 OSIM Inspections; AND THAT Council award RFP 2019-003 to G. Douglass Vallee Limited Consulting Engineers of Simcoe, ON at a cost of $107,680.60 (net HST included), the highest scoring proposal received; SUMMARY In accordance with the 2019 Operation Services Business Plan a Request for Proposal RFP 2019-003 Consulting Services for OSIM Inspections was issued to acquire the necessary consulting services to perform roadway structure inspections; a mandatory requirement of Ontario Regulation 104/97 under the Public Transportation and Highway Improvement Act, and to conduct an Enhanced OSIM Inspection of the Kinsmen Pedestrian Bridge. The scope of work includes the identification of maintenance, repairs, load limits and rehabilitation in the form of a Needs Study for the Town’s structural assets. The RFP was advertised on the Tillsonburg website, the Tillsonburg News, Ebid Solutions and on Biddingo with a total of nine (9) plan takers and three (3) proposals received. Town staff reviewed and scored the proposals based on the scoring tool that was included in the RFP. The scoring tool is as follows: Corporate Qualifications and Experience 15 pts Project Team 15 pts Approach and Methodology 25 pts Schedule and Work Plan 20 pts Proposed Fee 25 pts Total Score 100 pts The proposed fees of qualified proposals received varied from $152,843.52 to $107,680.60 (net HST included). The scoring results from the Evaluation Committee are summarized below. Page 206 of 278 Page 2 / 3 Proponent Total Score 1. G. Douglas Vallee Limited 93 2. GM Blue Plan Engineering 91 3. ART Engineering Limited DSQ G. Douglas Vallee Limited Consulting Engineers was the highest scoring proposal, have strong background and experience relative to the entire scope of work for this assignment, and proposed the lowest fee. Therefore, it is staff’s recommendation that G. Douglas Vallee Limited Consulting Engineers be retained for this assignment. CONSULTATION/COMMUNICATION The Evaluation Committee comprised of the Director of Operations, Manager of Engineering, and Senior Operations Technologist reviewed and scored the proposals received. FINANCIAL IMPACT/FUNDING SOURCE The recommended project fee of $107,680.60 (net HST included) is within the total combined budget for this project of $120,000 ($40,000 OSIM Inspections, $80,000 Kinsmen Pedestrian Bridge Enhanced OSIM Inspection) which consists of $40,000 from Engineering Reserves, $55,000 from Asset Management Reserves and $25,000 from OCIF Grant funding. COMMUNITY STRATEGIC PLAN This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan by ensuring good stewardship through proper asset management and well-planned, well-built and well-maintained infrastructure. Page 207 of 278 Page 3 / 3 Report Approval Details Document Title: OPS 19-14 Results for RFP 2019-003 OSIM Inspections.docx Attachments: Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 3, 2019 - 3:46 PM David Calder - May 6, 2019 - 9:51 AM Donna Wilson - May 6, 2019 - 10:40 AM Page 208 of 278 Report Title Results for Tender RFT 2019-009 Ice Resurfacer Report No. OPS 19-15 Author Dan Locke, C.E.T., Manager of Public Works Meeting Type Council Meeting Council Date May 13, 2019 Attachments  None Page 1 / 3 RECOMMENDATION THAT Council receive Report OPS 19-15, Results for Tender RFT 2019-009 Ice Resurfacer; AND THAT Council award Tender RFT 2019-009 to Resurfice Corporation of Elmira, ON at a cost of $97,790 the lowest bid received satisfying all tender requirements. SUMMARY As per the 2019 Operations Business Plan and in accordance with the Purchasing Policy a tender was issued for the supply and delivery of a new Ice Resurfacer to replace existing Facilities Unit #116. The tender closed on April 11th 2019 with a total of three (3) plan takers and three (3) bids received for the Electric option and two (2) bids received for the Natural Gas option. The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid Solutions and on Biddingo. Results of the tender are summarized below for both natural gas and battery electric options. Bidder Delivery Date Natural Gas Electric Option Option 1. Resurfice Corp. 12 months $97,790.00 $140,000.00 2. Zamboni Company Ltd. 10 months $115,995.00 $142,000.00 3. Joe Johnson Equipment 5 months No Bid $147,624.45 It is therefore staff’s recommendation to award the Natural Gas Option to Resurfice Corporation the lowest bid received satisfying all tender requirements. Resurfice Corporation has also indicated that a loaner unit would be available free of charge in the event that the existing ice resurface is out of service until the delivery of the new unit. Page 209 of 278 Page 2 / 3 FINANCIAL IMPACT/FUNDING SOURCE The 2019 approved budget to replace Facilities Unit #116 is $125,000 from Asset Management Reserves. During the 2019 budget deliberations Council requested the procurement of both an electric and natural gas option. The recommended tender result of $97,790 for the natural gas option, plus other Town associated costs of approximately $1,200 for decal expenses is within the 2019 approved budget. COMMUNITY STRATEGIC PLAN This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan by providing the necessary equipment to maintain the Towns recreational ice pads. Page 210 of 278 Page 3 / 3 Report Approval Details Document Title: OPS 19-15 Results for Tender RFT 2019-009 Ice Resurfacer.docx Attachments: Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 3, 2019 - 3:49 PM David Calder - May 6, 2019 - 9:53 AM Donna Wilson - May 6, 2019 - 10:09 AM Page 211 of 278 Report Title Inter-Community Transit Coordinator Report No. OPS 19-16 Author Kevin De Leebeeck, P.Eng. Director of Operations Meeting Type Council Meeting Council Date May 13, 2019 Attachments  MTO Inter-Community Transit Correspondence  Transit Coordinator Job Description Page 1 / 4 RECOMMENDATION THAT Council receive Report OPS 19-16 Inter-Community Transit Coordinator as information; BACKGROUND In February 2018 the Town of Tillsonburg applied to the Ministry of Transportation (MTO) Community Transportation Grant Program for an Inter-Community Transit project. In April 2018 the Town received correspondence from the MTO that the Town was eligible to implement the inter-community transit project with funding approved up to $1,457,732 over 5 years (i.e. March 31, 2023). Due to the upcoming Provincial Election in June 2018 and subsequent change in political party leadership, public announcement of Community Transportation Grant recipients did not occur until January 2019. In late February 2019 MTO staff reached out and requested the inter-community transit project be implemented within one year of signing the Transfer Payment Agreement rather than the phased-in approach contained within the original project application, that the routes scheduling and overall scope of the inter-community transit service remain unchanged, and reiterated the program deadline of March 31, 2023. Town and MTO staff have since revised and finalized the inter-community project work plan. MTO staff are now preparing the Transfer Payment Agreement for Town staff review and subsequent Council approval. SUMMARY The revised inter-community project work plan looks to implement four (4) inter-community bus routes utilizing a 10 seat accessible vehicle by January 2020 that will continue to operate at least until the ending of the funding program of March 2023.  Route 1: Tillsonburg – Norwich – Woodstock – Ingersoll loop o Running 2 buses/day – 3 trips/day – 5 days/week o Increasing to 4 trips/day in January 2022  Route 2: Norfolk Connection with Langton – Delhi – Courtland o Running 1 bus/day – 3 trips/day – 3 days/week  Route 3: Bayham Connection with Straffordville – Vienna – Port Burwell o Running 1 bus/day – 3 trips/day – 3 days/week  Route 4: Woodstock Hospital – Victoria Hospital, London o Running 1 bus/day – 3 trips/day – 3 days/week Page 212 of 278 Page 2 / 4 In order to prepare for the launch of the inter-community transit project there is a significant amount of work that needs to be completed such as:  Reviewing the inter-community project bus routes identifying areas of concern and opportunities for improvement.  Consulting with the six (6) area municipalities influenced by the inter-community transit project, other local transit system operators (i.e. Ride Norfolk, Woodstock Transit, Ingersoll Paratransit, London Transit, VIA Rail, Greyhound, etc.), social service agencies (Community Living, Multi-Service Centre, etc.) and major employment centres (i.e. CAMI, Toyota, others) to establish effective transportation connection locations, schedules and fare structure.  Optimize and finalize bus route(s) configuration including bus stop locations that satisfy AODA accessibility requirements.  Develop a Request for Proposal for a service provider to operate the inter-community transit system, evaluate and award by Council  Develop a comprehensive marketing strategy and communications plan that promotes the inter-community and existing transit service (i.e. PIC’s, brochures, etc.) Once the program is up and running there will also be several other ongoing activities and undertakings that will be required such as:  Monitoring, tracking and reporting of ridership data, transit data trends, and other various performance measures as required under the grant program  Completion of project status and project performance reports  Develop and maintain public and private sector partnerships with respect to funding opportunities including all necessary arrangements and agreements as required  Administer and monitor performance of contracted service provider including compliance with contract specifications and legislative requirements  Continue promotional activities to increase awareness and engage the public to increase participation and utilization of the transit service  Investigate and resolve complaints, receive public comments and conduct and analyze satisfaction surveys on transit program delivery.  Develop a service sustainability plan and final reporting on the inter-community transit service. In anticipation of the workload described above the inter-community grant application included the allocation of a staffing resource. CONSULTATION/COMMUNICATION The Tillsonburg Transit Advisory Committee (TTAC) has revised their Mandate to advise and assist with the development of the inter-community transit project as subsequently approved by Council. It is anticipated as the inter-community transit project progress that the TTAC will provide the necessary guidance and framework to shape the delivery of the transit program beyond March 2023. Page 213 of 278 Page 3 / 4 FUNDING IMPACT/ FUNDING SOURCE The labour costs associated with retaining the position of a full-time contracted inter-community Transit Coordinator until March 2023 is included as part of the inter-community grant funding, however the offer of employment will not occur until the Town has executed the Transfer Payment Agreement with the Province. COMMUNITY STRATEGIC PLAN (CSP) This initiative supports Objective 3 – Demographic Balance by supporting the aging population and active senior citizenship and Objective 4 – Culture and Community of the Community Strategic Plan by improving mobility and promoting environmentally sustainable living. Page 214 of 278 Page 4 / 4 Report Approval Details Document Title: OPS 19-16 Inter-Community Transit Coordinator.docx Attachments: - OPS 19-16 Attachment 1 - MTO Inter-Community Transit Correspondence.pdf - OPS 19-16 Attachment 2 - Transit Coordinator Job Description.pdf Final Approval Date: May 6, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 3, 2019 - 4:06 PM David Calder - May 6, 2019 - 9:57 AM Donna Wilson - May 6, 2019 - 10:08 AM Page 215 of 278 Page 216 of 278 Transit Coordinator Summary of Position The Transit Coordinator is responsible for the overall operation of the T:GO transportation system including the monitoring of routes and schedules, forecasting demand, planning and design of transit services, analysis and evaluation of transit related activities and undertakings. The role is also responsible for developing service proposals and administering transit service contracts. Qualifications  Three (3) year college diploma or University degree in Transportation or Civil Engineering, Transportation Planning, Business Administration or a related field of study.  Two to four years’ experience working in the field of transit or transportation planning, public transportation, statistical analysis and contract administration.  Strong project and contract management skills considered an asset.  Knowledge of project/program management methodologies, techniques, applications and best practices.  Working knowledge of applicable legislation such as the Highway Traffic Act, Accessibility for Ontarians with Disabilities Act and Ontario Health and Safety Act  Proven customer service and communication skills  Ability to take initiative and work with tight deadlines  Capable of carrying out duties with minimal supervision  Strong time management and organization skills.  Thorough working knowledge of computers and various software systems, database applications and Microsoft Office.  Valid Class “G” driver’s license and reliable vehicle for use on Corporate business. Responsibilities  Optimize and design transit routes to ensure appropriate coverage, scheduling and integration with other local transportation services and make recommendation for service changes.  Provide technical advice and input for the development of annual and long-term transit service plans including impacts of new/revised routes and services.  Generate reports pertaining to transit schedules including statistical reports related to the transit function and operation. Page 217 of 278  Develop and coordinate transit operations including the monitoring, tracking and reporting of ridership data and other reporting required to monitor service delivery of contracted service provider.  Maintain and update ridership and other transit data trends to support long term planning and system performance reviews.  Develop and maintain transit operating policies and procedures, fare structure and all necessary arrangements or agreements for the sale of transit system tickets.  Prepare requests for proposals and contract documents for transit capital and operational services as required.  Administer and monitor performance of contracted transit service providers including compliance with contract specifications and legislative requirements.  Work with service providers to investigate and resolve complaints, receive public comments, conduct and analyze satisfaction surveys on transit program delivery.  Liaison with the Transit Advisory Committee and transit service providers.  Ensure compliance with the Accessibility for Ontarians with Disabilities Act and other provincial, federal and municipal legislation.  Actively pursue marketing strategies and promotional activities to increase awareness, develop business partnerships, engage the public and user groups to increase participation and utilization of the T:GO transportation service.  Organize and assist in conducting public meetings and work with a variety of groups to determine appropriate levels of service to improve program delivery.  Coordinate with agencies and outside stakeholder groups to implement transportation system initiatives and marketing strategies.  Research, promote and develop public/private sector partnerships with respect to funding opportunities, economic and community development strategies and municipal operations.  Seek third party support and opportunities for provincial and federal funding for public transit service.  Prepare funding applications and reporting requirements to support the development and operation of transit services  Assist with the preparation of operating and capital budgets including cost/revenue estimates and service prioritization  Other duties as assigned by Supervisor. Page 218 of 278 Report Title Tillsonburg Airport Additional Funding Request Report No. OPS 19-17 Author Kevin De Leebeeck, P.Eng. Director of Operations Meeting Type Council Meeting Council Date May 13, 2019 Attachments Page 1 / 2 RECOMMENDATION THAT Council receive Report OPS 19-17, Tillsonburg Airport Additional Funding Request; AND THAT Council allocate $50,000 of the one-time 2019 Federal Gas Tax top-up funding to the unfunded Airport related projects identified in the 2019 Operations Services Business Plan. SUMMARY Following the 2019 budget deliberations three (3) Airport related projects remain unfunded in the 2019 Operations Services Business Plan consisting of a Risk Assessment of Public Access at the Airport $5,000; Commercial Taxiway Rehabilitation $40,000; and Airport Hydro Load Capacity Testing $5,000. The risk assessment of the general public accessing the Airport was identified through a Council resolution at the December 10th 2018 meeting to determine if there are any risks associated with the public accessing the airside of the Airport either by foot or in vehicles and to identify any mitigating measures to address such risks. The portion of Commercial Taxiway D from just after the Apron to Commercial Taxiway C is in need of rehabilitation. Scope of work includes asphalt removal, granular base repair and new asphalt surface. Tailwind Aviation Services and the Canadian Harvard Aircraft Association had previously committed $5,000 and $11,500 respectively towards this initiative reducing the Town’s cost to $40,000 as identified in the Operations Services Business Plan. The hydro load capacity testing was identified through a Council resolution at the December 10th 2018 meeting in order to take an initial step towards facilitating further investigation of hydro availability at the Airport to further development growth. Page 219 of 278 Page 2 / 2 At the March Tillsonburg Airport Advisory Committee (TAAC) meeting a request was tabled that staff explore available grant funding opportunities available for Airports in Ontario. A report was taken back to the TAAC in April (attached) outlining the various grant funding opportunities and identified that the Tillsonburg Regional Airport only satisfies the eligibility criteria of the Federal Gas Tax program. The Committed then passed the following resolution: Moved By: Geoff Lee Seconded By: Euclid Benoit “THAT the Tillsonburg Airport Advisory Committee recommend that Town Council allocate $50,000 from the one-time 2019 Federal Gas Tax top-up for the completion of the three Airport projects currently unfunded in the 2019 Budget.” FINANCIAL IMPACT/FUNDING SOURCE The three (3) unfunded Airport related projects identified in the 2019 Operations Services Business Plan that are being requested to be funded by the $487,351 in one-time 2019 Federal Gas Tax top-up funding total $50,000 is summarized below: At the January 29th 2019 Budget Meeting Council also passed the following resolution: “THAT funding for capital projects relating to the Tillsonburg Airport, including the Airport Feasibility Study (X03) and the Airport Master Plan (X28) as well as any other capital projects proposed for 2019 and beyond comes from the tax stabilization reserves to be replenished after the sale of town owned lands adjacent to the Airport.” COMMUNITY STRATEGIC PLAN (CSP) IMPACT 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy Item Project Value Risk Assessment of Public Access at the Airport $5,000 Commercial Taxiway Rehabilitation $40,000 Airport Hydro Load Capacity Testing $5,000 Total $50,000 Page 220 of 278 Report Title F.A.R.E. Program Update Report No. RCP 19-21 Author Julie Dawley, Aquatics Supervisor Meeting Type Council Meeting Council Date May 13, 2019 Attachments Page 1 / 4 F.A.R.E. Program Update RECOMMENDATION THAT Council receives Report RCP 19-21 – F.A.R.E. Program Update for information. EXECUTIVE SUMMARY The Town of Tillsonburg – Culture Parks and Recreation Department has provided a Recreation Fee Subsidy Program to Oxford County residents who are in financial need since 2014. The program originated through a grant of $15,000 provided by the United Way. Since its inception the program has provided Recreation Fee Subsidy for 200 families (536 family members) and 62 individuals enhancing their access to recreation. Funding from United Way has since been reallocated to other Oxford County initiatives. F.A.R.E. needs a regular financial support stream to continue to assist those in need and RCP staff are continually implementing initiatives to secure funds for the program. BACKGROUND The F.A.R.E. Program (Fee Assisted Recreational Experiences) was implemented in 2014 with an initial grant from United Way Oxford. While there has been some change in the way the subsidy program has been provided since then, the program’s three goals have been maintained and upheld consistently: F.A.R.E. Goal # 1: Provide financial assistance in support of sport and recreational experiences for those in need. F.A.R.E. Goal # 2: To ensure that the client’s financial situation is kept confidential. F.A.R.E. Goal # 3: To provide quality recreational experiences that make differences for everyone. To be eligible for assistance, applicants must be: • Residents of Oxford County; and • Have a total household income below the Statistics Canada Low-Income Cutoff (LICO). Proof of financial status must be provided. Both families and those living alone are eligible, and the program has no age restrictions. In the current version of the program, once a family has been approved for the program each family member receives a Skate/Swim Indoor Pool and Lake Lisgar Waterpark Membership to attend any age appropriate swim and skate free of charge. In addition to this Membership, participants are enrolled in programs of their choice based on funding available through F.A.R.E. As dignity and privacy are paramount, the goal is to ensure participation remains confidential. Instructors in programs are unaware of payments for any participant ensuring equitable access for everyone. Page 221 of 278 Page 2 / 4 F.A.R.E. Program Update Children have benefited from swimming lessons, specialized youth programming and bus trips. Adults have utilized swimming lessons, health club and bus trips. Over the five years the program has been operating, funding for F.A.R.E. has been provided through: • United Way Oxford • Unclaimed & stale account credits from recreation programs and services • Royal Bank • Lioness Club • Zehrs • Good Redden & Klosler • Unsolicited anonymous donations from members of the Community These F.A.R.E. program donations were the result of fundraising activities, Corporate Initiatives and pure kindness of heart. RCP staff have also run fundraising events like Run the Runway and the Splash N Boots performance. Community Outcomes Statistics from the latest Tillsonburg Census report show a large number of people in the community who are in need of assistance: • 745 Single Parents • 2940 members of the community earn under $20,000 per year • 1975 earn less than $10,000 per year • 4885 are without any employment income It has been proven that participating in recreation: • Lowers the incidence of illness and obesity • Provides psycho-social benefits that can foster life skills for success at school, work and home. It can reduce emotional problems and risky behavior; improve self-esteem, and create positive peer and family relationships. • Can help break the cycle of poverty. Regular involvement by children and youth in structured, skill building recreational activities that develop self-esteem helps to build resilience and protect against the risks of low success in school and the labour market. • Is a wise financial investment. In achieving the benefits described above, access to recreation results in savings in health, social service and justice costs. In addition, savings have been found in the tax system when people exit welfare and gain employment. F.A.R.E. Stats 2014 – Present Families 200 (536 family members) Singles 62 Activities Included Health Club Membership 138 Aerobics 13 Arena Rental 2 Birthday Party 1 Aqua Fit 46 Ultimate Sports 7 Community Swims 883 PA Day Programs 13 Karate 98 Gymnastics 2 Yoga 14 Summer Camp 77 Pool Rental 2 Skate 10 Dance 23 Waterpark Swims 614 Tennis 9 Bus Trips 173 Babysitting Course 9 March Break Camp 10 Swimming Lessons 229 Page 222 of 278 Page 3 / 4 F.A.R.E. Program Update FINANCIAL IMPACT/FUNDING SOURCE In order to support the future of F.A.R.E. ongoing financial support is essential. In addition to the existing funding sources listed above, RCP staff is proposing two new funding strategies designed to tap into community philanthropy. Acquiring support through the business sector of the municipality will create a beneficial relationship. There are 760 registered businesses in Tillsonburg and a campaign has been designed to communicate the importance of F.A.R.E. in the community. Even a small yearly donation from a portion of these businesses would put F.A.R.E. in a very healthy financial position to help those in the Community who need it most. The second initiative involves inviting Town employees who have seen firsthand how F.A.R.E. is improving lives locally to provide some support. Similar to the United Way program, an employee payroll donation program could be implemented in answer to staff requests for ways to help support F.A.R.E. The Town of Tillsonburg has 216 employees and if a portion were to donate a small amount on each paycheque, a stable and consistent contribution could be made available each year to support eligible participants to join in a program of their choice. As a starting point, it is suggested that a $10,000 annual target for contributions from donations, fundraising events and corporate philanthropy towards this program be established. COMMUNITY STRATEGIC PLAN (CSP) IMPACT 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 223 of 278 Page 4 / 4 F.A.R.E. Program Update Report Approval Details Document Title: RCP 19-22 - F.A.R.E. Program Update.docx Attachments: Final Approval Date: May 7, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 7, 2019 - 10:33 AM David Calder - May 7, 2019 - 11:03 AM Donna Wilson - May 7, 2019 - 12:23 PM Page 224 of 278 The Corporation of the Town of Tillsonburg Tillsonburg Transit Advisory Committee April 16, 2019 10:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Cindy Allen, David Brown, Sherry Hamilton, Kathryn Leatherland, Pete Luciani, Mayor Stephen Molnar, Lynn Temoin, Carolijn Verbakel, John Verbakel Also Present: David Calder, Chief Administrative Officer Kevin De Leebeeck, Director of Operations Amelia Jaggard, Legislative Services Coordinator Adam Hamilton, BTS Network 1. Call to Order The meeting was called to order at 10:02 a.m. 2. Adoption of Agenda Proposed Resolution #1 Moved by: Carolijn Verbakel Seconded by: Cindy Allen THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee meeting of April 16, 2019, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Proposed Resolution #2 Moved by: Lynn Temoin Seconded by: Pete Luciani THAT the minutes of the Tillsonburg Transit Advisory Committee dated March 19, 2019, be approved. Carried. 5. Presentations/Deputations Page 225 of 278 Committee: Tillsonburg Transit Advisory Committee Page - 2 - of 3 Date: April 16, 2019 6. General Business & Reports 6.1. TGO Transit 6.1.1. Proposed Route and Schedule (Attached) Director of Operations provided an overview of the proposed TGO draft route and schedule. It was suggested that there should be a bus stop at the Livingston Centre, 96 Tillson Ave, as this location is the main health and social services hub in Tillsonburg. It was also suggested that the location of 53 Queen Street should also be taken into consideration. Staff noted that the Livingston Centre, 96 Tillson Ave, was considered when creating the proposed TGO draft route and schedule. The nearest proposed bus stop would be less than 270 metres away and is accessible by a sidewalk, similarly for 53 Queen Street. The industry practice for the distance which a bus stop serves is a 400 metres radius. Staff noted that next steps include developing a communication package to relaunch the program which could include pamphlets and bus stop signs. It was suggested that inviting public feedback on the proposed TGO draft route and schedule could be valuable. It was noted that the TGO webpage does not indicate hours of operation. Staff noted that the Transportation Coordinator position is currently with Human Resources and will be posted in the near future. Mayor Molnar left at 10:40 a.m. Staff confirmed that the proposed TGO draft route and schedule would be shared online in advance of being brought forward to Council in order to notify the public and invite feedback. Motion Moved by: John Verbakel Seconded by: Pete Luciani THAT the committee endorse the proposed TGO draft route and schedule. AND THAT the draft route and schedule be shared publicly in advance of being brought forward to Council. Carried. 6.1.2. Draft Rules of Service (Attached) It was suggested to rewrite the point about inappropriate personal hygiene. There was consensus to prohibit all animals excluding services animals. Page 226 of 278 Committee: Tillsonburg Transit Advisory Committee Page - 3 - of 3 Date: April 16, 2019 It was suggested to move the last two sentences to the top of the document and to indicate that the list of prohibited acts “may include but are not limited to the following.” It was suggested to include information on how to submit feedback at the bottom of the page. Staff will update the draft rules of service and bring the document forward at the next meeting. 7. Correspondence 8. Other Business 9. Next Meeting May 21, 2019 at 10:00 a.m. at the Corporate Office in Suite 203. 10. Adjournment Resolution #3 Moved by: Cindy Allen Seconded by: Kathryn Leatherland THAT the April 16, 2019 Tillsonburg Transit Advisory Committee meeting be adjourned at 11:15 a.m. Carried Page 227 of 278 The Corporation of the Town of Tillsonburg Memorial Park Revitalization Advisory Committee April 17, 2019 5:30 p.m. Suite 203, 200 Broadway MINUTES Present: Mel Getty, Ken Patteson, Rosemary Dean, Mike Cerna, Chris Rosehart, Joan Weston, Eugene Todd, Mike Cerna, Kim Sage, Jane Ann McLean, Scott Vitias, Sharon Howard Absent with Regrets: Terry Smith Also Present: Rick Cox, Margaret Puhr 1. Call to Order The meeting was called to order at 5:30 p.m. by Mel Getty 2. Adoption of Agenda Resolution #1 Moved by: Ken Patterson Seconded by: Eugene Todd THAT the Agenda as prepared for the Memorial Park Revitalization Advisory Committee meeting of April 17, 2019, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of minutes of previous meeting: Proposed Resolution #2 Moved by: Jane Ann McLean Seconded by: Mike Cerna THAT the Memorial Park Advisory Committee Meeting Minutes of March 20, 2019, be approved. Carried 5. Presentations/Deputations – Sharon Howard, president of Tillsonburg Rowing Club. Presentation was the same as given to the council. Proposed resolution #3 Moved by Ken Patterson Seconded by Mike Cerna THAT the Memorial Park Revitalization Committee recommend to council that a temporary storage unit(s) be put up near lake Lisgar for the Rowing Club to use to Page 228 of 278 Committee: Memorial Park Revitalization Advisory Committee Page - 2 - of 2 Date: April 17, 2019 continue rowing for 2019 season; and THAT the cost of the temporary storage be borne by the Town with the usual rent contribution from the Rowing Club; and THAT the demolition of Summer Place and boat house proceed immediately to make room for new structure which will include space for the Rowing Club. Carried 6. General Business & Reports 6.1. Election of Vice Chair: nominated by Chris Rosehart, seconded by Kim Sage: Kim sage; nominated by Mel Getty seconded by Terry Smith: Mike Cerna. Kim Sage removed her name. Nominated by Joan Weston, seconded by Jane Ann McLean: Joan Weston Nominated for one year term: Joan Weston 6.2. Memorial Park parking update: the design is coming to council for the area extending the existing main parking lot East of the Community Centre, which will provide gravel parking and derby area; the remaining work of asphalt near the outdoor rink is being completed; a new route for parking near Sam Lamb diamond will be clearly established. 6.3. Future of Aquatics in Tillsonburg: deferred to the next meeting, council members to review documents provided. 6.4. Set Goals: deferred to future meeting. 7. Correspondence - None 8. Other Business: Rotary club will be cleaning their section of the park on May 11 and planting 15 trees, volunteers welcome. 9. Next Meeting: Wednesday, May 15 at 5:30pm, Lion’s Den, Community Centre; tentative joint committee date May 29. 10. Adjournment Resolution #4 Moved by: Joan Weston Seconded by: Kim Sage THAT the April 17, 2019 Memorial Park Revitalization Advisory Committee meeting be adjourned at 7.27p.m. Carried Page 229 of 278 = ATTENDANCE Euclid Benoit, David Brandon, Valerie Durston, Deb Gilvesy, Geoffrey Lee, Jeffrey Miller (departed at 6:45 p.m.), John Prno, Mark Renaud, Jeremy Stockmans Staff: Dan Locke, Kevin De Leebeeck MEMBERS ABSENT/REGRETS Dan Cameron, Jeff Dean, Annette Murray 1. Call to Order The meeting was called to order at 5:35 p.m. Mark Renaud sat as the Chair and John Prno acted as Recording Secretary for the meeting. 2. Adoption of Agenda Resolution #1 Moved By: Deb Gilvesy Seconded By: Jeremy Stockmans THAT the Agenda as prepared for the Airport Advisory Committee meeting of April 18, 2019 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of March 21, 2019 The Corporation of the Town of Tillsonburg TILLSONBURG AIRPORT ADVISORY COMMITTEE April 18, 2019 5:30 p.m. Tillsonburg Regional Airport Boardroom 244411 Airport Rd., South-West Oxford MINUTES Page 230 of 278 Tillsonburg Airport Advisory Committee Meeting Minutes, April 18, 2019 - 2 - Resolution #2 Moved By: Euclid Benoit Seconded By: Geoff Lee THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of March 21, 2019, be approved. Carried 5. Delegations and Presentations None 6. General Business & Reports 6.1. Taxiway G1 Updated Conceptual Plan Kevin De Leebeeck presented the updated plan for information. Minor adjustments had been necessary based on recently discovered underground infrastructure information. Resolution #3 Moved By: Jeremy Stockmans Seconded By: Deb Gilvesy THAT the Taxiway G1 Updated Conceptual Plan be received with no noted concerns. Carried 6.2. Taxiway G3 Extension Conceptual Plans Kevin De Leebeeck presented two conceptual plans for the Taxiway G3 Extension. Discussion ensued and several suggestions were made. Resolution #4 Moved By: Jeremy Stockmans Seconded By: Jeff Miller THAT Conceptual Drawing #2 for the Taxiway G3 Extension be accepted with an increase to 12.2 metres as the distance between the existing Dean hangar and the taxiway centreline; and that future Taxiway D be moved 3.0 meters to the north. Carried Page 231 of 278 Tillsonburg Airport Advisory Committee Meeting Minutes, April 18, 2019 - 3 - 6.3. Hydro Infrastructure Review Kevin De Leebeeck presented a proposal to hire an electrical consultant that can interpret Hydro One concerns, to conduct a Hydro Infrastructure Review. The committee unanimously supported this long required need. Resolution #4 Moved By: Deb Gilvesy Seconded By: David Brandon THAT the Tillsonburg Airport Advisory Committee recommend that Town Council retain the services of an electrical consultant to review and prepare a plan to upgrade Hydro Servicing at the Airport to satisfy current and future demand. Carried 6.4. 2019 Business Plan / Budget-related Airport Projects Dan Locke presented the 2019 Business Plan and related projects for information sharing, noting that the Airport Feasibility Analysis; Airport Master Plan reserve contribution; and the Northerly Extension of Taxiway G3, have all been funding in the 2019 Budget. The Risk Assessment of Public Access; Commercial Taxiway Rehabilitation; and Airport Hydro Load Capacity Testing, remain unfunded at this time. 6.5. Grants / Funding Potential Opportunities Kevin De Leebeeck presented a summary of available grants for Airports in Ontario. As the Tillsonburg Regional Airport does not provide scheduled passenger service, grant availability is limited to the Federal Gas Tax Fund. The Federal Government recently provided a one-time Municipal Top-Up grant through the Federal Gas Tax Fund to address short-term priorities in municipalities. Discussion ensued about potential projects that could be funded through the Fund. Resolution #5 Moved By: Geoff Lee Seconded By: Euclid Benoit THAT the Tillsonburg Airport Advisory Committee recommend that Town Council allocate $50,000 from the Federal Tax Fund one-time Top-Up grant, for the completion of the three Airport projects currently unfunded in the 2019 Budget. Page 232 of 278 Tillsonburg Airport Advisory Committee Meeting Minutes, April 18, 2019 - 4 - Carried 7. Correspondence None 8. Other Business 8.1. Challenges Facing Flight Schools in Canada David Brandon provided information on the challenges facing Flight Schools, and noted that the Federal hearings on the shortage of commercial pilots has resulted in a just- released report that everyone should read. It appears that there will be financial support available for airports that have flight schools. The report is available at: https://www.ourcommons.ca/DocumentViewer/en/42-1/TRAN/report-29/ 8.2. Chamber of Commerce Event Deb Gilvesy noted that the Chamber of Commerce is hosting an “After 5” event at the Harvard Hangar on May 28th at 5 p.m. She encouraged all to attend. 9. Closed Session Not required 10. Next Meeting The next meeting of the Airport Advisory Committee will be on May 16, 2019. Timing is to be confirmed , as a safety walkabout of the airport is being planned in conjunction with the meeting. 11. Adjournment Resolution #6 Moved By: Deb Gilvesy Seconded By: Geoff Lee THAT the Airport Advisory Committee Meeting of April 18, 2019 be adjourned at 7:25 p.m. Page 233 of 278 = ATTENDANCE Bob Marsden, Patty Phelps, Marianne Sandham, Dianne MacKeigan, Rosemary Dean, Sherry Hamilton, Joan Weston, Chris Rosehart, Donna Scanlan MEMBERS ABSENT/REGRETS 1. Call to Order The meeting was called to order at 4:34 pm 2. Adoption of Agenda Moved By- Joan Weston Seconded By- Rosemary Dean Proposed Resolution #_1 THAT the Agenda for the Museum Advisory Committee meeting of April 25, 2019 be adopted as circulated. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of March 28, 2019 Moved By- Marianne Sandham Seconded By- Rosemary Dean Proposed Resolution #2 THAT the minutes of the meeting for the Museum Advisory Committee meeting of March 28, 2019 be adopted as circulated. Carried 5. Delegations and Presentations-none The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, April 25, 2019 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES Page 234 of 278 6.General Business & Reports 6.1. Financial- There is a balance of $133 734.39 in the Annandale House Trust account. 6.2. Tour Guides-One new tour guide volunteer, Joe Matysz, has started training. 6.3. Curator- The curator’s report was circulated and discussed and is attached. Moved By-Marianne Sandham Seconded By-Sherry Hamilton Proposed Resolution #3 THAT the reports be accepted as discussed. Carried 7.Correspondence- none 8. Other Business 8.1 Eaves Trough Repairs- damaged eaves trough will be repaired when the weather improves. 9. Next Meeting- Thursday, May 23, 2019 10. Adjournment Moved By- Rosemary Dean Proposed Resolution #4 THAT the meeting be adjourned at 5:07 pm Carried Page 235 of 278 = ATTENDANCE: Councillor Parker Mayor Molnar Councillor Gilvesy Jesse Goossens Mark Renaud Shane Curtis David Calder Donna Wilson 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Election of the Chair The floor was open to nominations for the position of Chair. Mayor Molnar nominated Chris Parker Chris Parker accepted the nomination. The members concurred and all were in favour of the appointment. 3. Regional Review Committee Terms of Reference Discussion took place regarding the Terms of Reference. The committee approves the Terms of Reference as presented. Expectations – To come up with a Tillsonburg option to take to the Provincial Government. Planning and Billing Services has been mentioned by Oxford municipalities as requiring streamlining. The Oxford CAO’s are currently working through a process to do a service review for Oxford County. Municipal advisors deadline for submissions is the 21st of May. Municipalities can send letters to MMAH anytime. The Corporation of the Town of Tillsonburg Regional Review Committee Monday, April, 29, 2019 4:30 p.m. Annex Board Room 200 Broadway, 2nd Floor MINUTES Page 236 of 278 Regional Review Committee Meeting – Minutes - 2 - 4. Made in Tillsonburg Options Two tier system – made in Oxford solution. It was stated that single tier government will cost residents more in taxation. Doug Ford continues to speak about the number of Politicians within municipalities. Interactions with Elgin and Norfolk should be considered as they are part of the Tillsonburg catchment area. Messages from the province are that the cost of government needs to be reduced. Politicians, staff and departments are all included in the cost of government. It was suggested that if there was a proposed reduction in the number of the lower tier municipalities then all lower tier municipalities should be part of the discussion. Per capita costs should be looked at to determine efficiencies. Planning processes seem to be a focus – to streamline processes between the tiers. It was suggested that we need more information to rely on qualified figures in order to provide recommendations. There will be an analysis on services when the service review by the CAO’s is completed. The RFP will look at efficiencies within the County. The portal closes on the 21st – staff to determine if information provided after that date will be considered by the advisors. 5. Next Meeting The next meeting to be set for May 21, 2019 at 4:30 p.m. The public meeting is set for May 16, 2019. Staff to send invites to the BIA, Chamber and all committees. 6. Adjournment The meeting was adjourned at 6:00 p.m. Page 237 of 278 The Corporation of the Town of Tillsonburg Parks, Beautification and Cemetery Advisory Committee May 2, 2019 9:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Paul DeCloet, Bob Marsden, Marian Smith, Christine Nagy, Donna Scanlan, Maurice Verhoeve, Penny Esseltine, Sue Saelens & Mike Dean Absent with Regrets: Ken Butcher & Paul Wareing Also Present: Corey Hill 1. Call to Order The meeting was called to order at 9:00 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Marian Smith Seconded by: Christine Nagy THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee meeting of May 2, 2019, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Sue Saelens Seconded by: Bob Marsden THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of April 4, 2019, be approved. Carried 5. Presentations/Deputations 5.1. BIA Beautification Plan – Mark Renaud, BIA Executive Director Mark Renaud outlined the BIA’s 2019 Downtown Beautification Plan for the Committee’s information. 6. General Business & Reports 6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Sue Saelens Sue Saelens, Chair of the Keep Tillsonburg Beautiful/Oxford Trails Festival Event Sub- Committee, provided the Committee with an update as to the planning progress for the event. The next sub-committee meeting is scheduled for May 9, 2019. The Sub- Page 238 of 278 Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 2 Date: May 2, 2019 Committee members also encouraged as many Committee members as possible to attend on June 2 to show support for the event and pitch in to help wherever needed. 6.2. Scattering Gardens Sub-Committee Report – Ken Butcher; In Ken’s absence, Corey Hill, Committee Staff Liaison, outlined that the sub-committee met on April 18th and that Ken Butcher was selected as the sub-committee Chair. It was also explained that the sub-committee is going to create a standardized questionnaire for other municipalities and similar sized cemeteries regarding their scattering gardens. The next sub-committee meeting is scheduled for May 16, 2019. 6.3. Cemetery By-law #3640 The Committee briefly discussed issues and/or items pertaining to the Cemetery By-law that they would like to review and discuss in more detail. Those items are as follows:  Signage;  Overlap & compliance with the Funeral, Burial and Cremation Services Act;  Compliance with current by-law provisions;  Staffing & hours of the Cemetery Office;  By-law communication strategies;  Service delivery model. The Cemetery By-law will be added as a standing agenda item to permit further Committee discussion & recommendations. 6.4. New Committee Initiatives Committee members were asked for any new items or initiatives that they felt the Committee should be working on that would be over and above those initiatives previously identified. There were 3 topics mentioned as follows:  More to do with trees;  Parks master plan;  Trails master plan. 7. Correspondence None 8. Other Business None 9. Next Meeting Thursday, June 6, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room. 10. Adjournment Resolution #5 Moved by: Bob Marsden Seconded by: Penny Esseltine THAT the May 2, 2019 Parks, Beautification and Cemetery Advisory Committee meeting be adjourned at 10:04 a.m. Carried Page 239 of 278 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, January 17, 2018 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:00 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath Councilor Chris Rosehart Mayor Steve Molnar Becky Turrill, Secretary Inspector Hymers 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by Councilor Rosehart, seconded by Greg Horvath, and carried, the January 17, 2018 Agenda was approved. 5 Approval of Previous Minutes The Minutes of a meeting of the Board held on December 21, 2017 were presented to the Board for approval. On motion made by Greg Horvath, seconded by Councilor Rosehart and carried the Minutes of the meeting held on December 21, 2017 were approved. 6 Issues Arising from previous minutes None 7 Presentations / Delegations None 8 Correspondence None 9 Financial None Page 240 of 278 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 8:03am 8:15am Adjourned to in camera meeting – Election of Chair Return to general meeting 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector Hymers presented the December 2017 contract statistics and memorandum which reported:  65 provincial offences tickets written  85 Bylaw / Parking  76 hours of Foot Patrol Members of the OPP attended 286 calls for service  Inspector Hymers presented the Tickets Written in Tillsonburg for the month of December 2017 report:  Speeding, 15  Fail to Stop, 6  Plate/Permit/Insurance, 18  Trespass/Intox in Public, 9  CVOR, 0  Careless, 5  Seatbelt, 1  Hand Held Device, 0  Fail to Yield / Improper turn, 11  Other, 0 Total for December 2017, 65  Crime Stoppers of Oxford Inc. Report Inspector Hymers presented the report for Oxford Crime Stoppers for December 2017. Monthly Tip Statistics for December 2017 Total Calls Received, 22 Woodstock PS Tips , 7 OPP Tips, 9 Assigned out to other Crime Stoppers Programs , 6 Meetings/Events Attended in October  Annual Christmas Meeting in Etobicoke Media Relations  Crime of the week – sent to local media including Social media and website Page 241 of 278 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Fundraising  None Upcoming Events  January is Crime Stoppers Month  Crime Stopper’s monthly meeting – January 9 11 Committee Reports None 12 OAPSB 13  2018 Dues On MOTION made by Mayor Molnar, SECONDED by Greg Horvath and carried it was RESOLVED that the board pay OAPSB dues $1258.21 On MOTION made by Mayor Molnar, SECONDED by Greg Horvath and carried it was RESOLVED that the board pay Zone 4 Dues $50.00  Crime Stoppers – Haldiman, Norfolk & Tillsonburg On MOTION made by Mayor Molnar, SECONDED and carries it was RESOLVED that the TPSB endorse payment of $5,000.00 to Crime Stoppers Haldimand-Norfolk Inc. Upon return of all promotional materials with Tillsonburg listed on them. Final ratification to be completed via e-mail response from the Chair to all board members.  Recognition of Teenager Acts of Kindness Youth Application from L. White  Kindness for Kaitlyn – Birthday Card L. Scanlan to purchase a card for Board members to sign  Shed for ATVs Inspector to contact CAO Calder regarding sizing  Cyber Threat – Tillsonburg Community Centre – Lion’s Den January 27, 2018 14 Date of Next Meeting Wednesday, March 21, 2018 Page 242 of 278 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 15 Adjournment On motion made by Greg Horvath, seconded by Councilor Rosehart and carried, the meeting was adjourned at 9:04 a.m. _______________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary Page 243 of 278 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, June 20, 2018 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:03 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath, Vice Chair Councilor Chris Rosehart Becky Turrill, Secretary Inspector Hymers Mayor Steve Molnar None 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by A. Loker, seconded by Councilor Rosehart, and carried, the Agenda was approved. 5 Issues Arising from previous minutes Updated patrol hours given by Inspector Hymers 6 Approval of Previous Minutes The Minutes of a meeting of the Board held on May 16, 2018 were presented to the Board for approval. On motion made by A. Loker, seconded by G. Horvath and carried the Minutes of the meeting held on May 16, 2018 were approved. 7 Presentations / Delegations None 8 Correspondence None 9 Financial None Page 244 of 278 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 8:19am 8:25am Adjourned to in camera meeting Return to General Meeting 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector, Hymers presented the May 2018 contract statistics and memorandum which reported:  108 provincial offences tickets written  3 By-law  330.5 hours of Cruiser Patrol  61.00 hours of Foot Patrol  40.25 hours of School Patrol Members of the OPP attended 395 calls for service. The most serious of these calls were: Theft Under – 29, Break & Enter – 3, Fraud – 6 & Mischief - 8.  Inspector, Hymers presented the Tickets Written in Tillsonburg for the months of May 2018 report:  Speeding, 28  Fail to Stop, 7  Plate/Permit/Insurance, 41  Trespass/Intox in Public, 6  Careless, 2  Seatbelt, 7  Hand Held Device, 4  Fail to Yield / Improper turn, 11  By-law, 3  Other, 2 Total for May 2018, 108  Inspector, Hymers presented the OPP Auxiliary Monthly Unit Summary for May 2018  Total Hours within Tillsonburg for May 2018, 110  Crime Stoppers of Oxford Inc. Report Inspector, Hymers presented the report for Oxford Crime Stoppers for May 2018. Monthly Tip Statistics for May 2018 Total Calls Received, 28 Woodstock PS Tips , 14 OPP Tips, 12 – Tillsonburg received 8 Assigned out to other Crime Stoppers Programs , 1 Not Assigned, 1 Page 245 of 278 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Meetings/Events Attended in May  Victoria Day Parades Media Relations  Crime of the week submissions to local media outlets including print and television as well as social media.  Rogers TV interview for Crime Stoppers Month Fundraising  Golf Tournament – June 11 – Craig Gowan Promotions  None Upcoming Events  Crime Stoppers Golf Tournament June 11, 2018  OACS Annual Conference and AGM June 3rd 2018  Inspector, Hymers presented the High School Resource Officer Month End Report for May 2018 Meetings:  Met with the Principal and Vice-Principal  Oxford Suicide Prevention Team Meeting  Attended Glendale Parent Council Meeting Presentations:  None School Events:  Keep it Safe and Sober campaign at Glendale – during lunch hours Notable Incidents:  None Officer Comments:  Assisted with escorts for Heart & Stroke Big Bike Fundraiser  Attended monthly Cops of Kids event at North Broadway Baptist Church 11 Committee Reports None 12 OAPSB  Website has been updated with information from the conference Items include Bill 175 C45/46 discussed Page 246 of 278 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 13  Visitor Parking Lot Directed to go back to staff  Smoking By-law #3596 updated Updated to include cannabis and vaping  By-law Meeting - Inspector Hymers, CAO David Calder and Chair Larry Scanlan Annual meeting with CAO Calder to confirm what by-laws are being enforced by the OPP  OPP Family Day – September 3, 2018 – Memorial Park Press Release to follow  POC Grant – Thank you to the Board from the OPP Package has been received and grant monies to follow shortly 14 Date of Next Meeting Wednesday, August 15, 2018 15 Adjournment On motion made by G. Horvath, seconded A. Loker by and carried, the meeting was adjourned at 8:55 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary Page 247 of 278 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, August 15, 2018 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:00 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath, Vice Chair Councilor Chris Rosehart Becky Turrill, Secretary Inspector Hymers Mayor Steve Molnar None 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by G. Horvath, seconded by Councilor Rosehart, and carried, the Agenda was approved. 5 Issues Arising from previous minutes None 6 Approval of Previous Minutes The Minutes of a meeting of the Board held on May 16, 2018 were presented to the Board for approval. On motion made by A. Loker, seconded by G. Horvath and carried the Minutes of the meeting held on June 20, 2018 were approved. 7 Presentations / Delegations None 8 Correspondence None 9 Financial Cheque received by the Board for prisoner escorts Page 248 of 278 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 8:22am 8:27am Adjourned to in camera meeting Return to General Meeting 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector, Hymers presented the June & July 2018 contract statistics and memorandum which reported:  124, June / 75, July provincial offences tickets written  12, June / 1, July By-law  326.5, June/295, July hours of Cruiser Patrol  66.5, June/51.25, July hours of Foot Patrol  54.5, June hours of School Patrol  14.25, June/9, July hours of Bicycle Patrol Members of the OPP attended 470, June / 370, July calls for service. The most serious of these calls were (June & July combined): Theft Under – 71, Break & Enter – 3, Fraud – 14 & Mischief -28.  Inspector, Hymers presented the Tickets Written in Tillsonburg for the months of June & July 2018 report:  Speeding, 18, June/6, July  Fail to Stop, 35, June/11, July  Plate/Permit/Insurance, 38, June/21, July  Trespass/Intox in Public, 12, June/7, July  Careless, 2, June/5, July  Seatbelt, 4, June/8, July  Hand Held Device, 6, June/5, July  Fail to Yield / Improper turn, 5, June/4, July  By-law, 12, June/1, July  Other, 4, June/5, July Total for June 2018, 124 & July 2018, 75  Inspector, Hymers presented the OPP Auxiliary Monthly Unit Summary for June & July 2018  Total Hours within Tillsonburg for June 2018, 122.5  Total Hours within Tillsonburg for July 2018, 40  Crime Stoppers of Oxford Inc. Report Inspector, Hymers presented the report for Oxford Crime Stoppers for June & July 2018. Monthly Tip Statistics for June & July 2018 Total Calls Received, 31, June / 44, July Woodstock PS Tips , 31, June / 44, July OPP Tips, 10, June / 20, July – Tillsonburg received 5, June / 7, July Assigned out to other Crime Stoppers Programs , 1, June / 0, July Not Assigned, 1, June / 3, July Page 249 of 278 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Meetings/Events Attended in June & July Media Relations  Crime of the week submissions to local media outlets including print and television as well as social media.  Rogers TV interview for Crime Stoppers Month Fundraising  Golf Tournament – June 11 – Craig Gowan Promotions  Woodstock Minor Ball – Popcorn Machine – July21 Upcoming Events  Street Fest Woodstock – Aug 10  PeeWee Minor Ball Tournament – Aug 24-26  Inspector, Hymers presented the High School Resource Officer Month End Report for June 2018 Meetings:  Met with the Principal and Vice-Principal  Bullying Prevention & Intervention Planning  Year End Staff Presentations:  None School Events:  None Notable Incidents:  Last day of school, Minor senior pranks in staff & student parking lots – Police attendance, 1 charge laid Officer Comments:  Attended year end Cops of Kids event at Tillsonburg Mini Golf 11 Committee Reports None 12 OAPSB None Page 250 of 278 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 13  Community Information Meeting On MOTION made, SECONDED and CARRIED the TPSB endorses the facilitation of a Community Open House to assist in Public Education.  Community Survey On MOTION made, SECONDED and CARRIED the Tillsonburg Police Services Board create a Public Service Survey  OPP Family Day– September 3, 2018 – Memorial Park Press Release and flyers have been distributed  Speed Spy (Concession Street East & Wilson Avenue) Results presented to the Board  Cannabis Legislation – April 2019 100 Locations in Ontario – yet to be determined  Tea with the OPP Event was a success 14 Date of Next Meeting Wednesday, September 19, 2018 15 Adjournment On motion made by G. Horvath, seconded Councilor Rosehart by and carried, the meeting was adjourned at 9.10 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary Page 251 of 278 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, September 19, 2018 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:00 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath, Vice Chair Councilor Chris Rosehart Becky Turrill, Secretary Inspector Hymers Mayor Steve Molnar 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by A. Loker, seconded by G. Horvath, and carried, the Agenda was approved. 5 Issues Arising from previous minutes None 6 Approval of Previous Minutes The Minutes of a meeting of the Board held on August 15, 2018 were presented to the Board for approval. On motion made by G. Horvath, seconded by Councilor Rosehart and carried the Minutes of the meeting held on August 15, 2018 were approved. 7 Presentations / Delegations None 8 Correspondence None 9 Financial None Page 252 of 278 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector, Hymers presented the August 2018 contract statistics and memorandum which reported:  56 provincial offences tickets written  6 By-law  279.75 hours of Cruiser Patrol  60.25 hours of Foot Patrol  0.00 hours of School Patrol Members of the OPP attended 344 calls for service. The most serious of these calls were: Theft Under – 33, Break & Enter – 6, Fraud – 8 & Mischief - 8.  Inspector, Hymers presented the Tickets Written in Tillsonburg for the months of August 2018 report:  Speeding, 8  Fail to Stop, 9  Plate/Permit/Insurance, 14  Trespass/Intox in Public, 11  Careless, 0  Seatbelt, 5  Hand Held Device, 2  Fail to Yield / Improper turn, 5  By-law, 6  Other, 2 Total for August 2018, 56  Inspector, Hymers presented the OPP Auxiliary Monthly Unit Summary for August 2018  Total Hours within Tillsonburg for August 2018, 43  Crime Stoppers of Oxford Inc. Report Inspector, Hymers presented the report for Oxford Crime Stoppers for August 2018. Monthly Tip Statistics for August 2018  Total Calls Received, 37  Woodstock PS Tips , 18  OPP Tips, 16 – Tillsonburg received 4  Assigned out to other Crime Stoppers Programs , 1  Not Assigned, 2 Page 253 of 278 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Meetings/Events Attended in August  Board Meeting – August 14 Media Relations  Crime of the week submissions to local media outlets including print and television as well as social media.  Rogers TV interview for Crime Stoppers Month Fundraising  None Promotions  Woodstock Minor Ball Peewee Tournament – Aug 23-26  Street Fest Woodstock – August 10 Upcoming Events  OPP Family Day – Tillsonburg – September 3  Canada’s Outdoor Farm Show – Woodstock – September 11-13  South West Zone Meeting – Belle River – October 29-31  CSI Conference – Hague, Netherlands – October 29-31  Inspector, Hymers presented the High School Resource Officer Month End Report for August 2018 No report this month due to Summer Vacation 11 Committee Reports None 12 OAPSB None 13  OPP/TPSB Public Presentation – October 10 6:00pm – Tillsonburg Community Centre, Lion’s Auditorium Advertise on Facebook – Town of Tillsonburg Invitation extended to Police Service Board Chairs in the county  Police Services Survey Deferred to Spring 2019  Crossover Issues Concerns with crossover being activated but not used, vehicles choosing not to stop as well as not remaining stopped until the pedestrian in completely on the sidewalk  New Posted Speed Limits Board was updated with the new posted speed limit signs on Quarter Town Line  Retail Cannabis Outlets No update Page 254 of 278 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 13 con’t  Mental Health & Police Mobil Crisis Response Oxford Program has gone live and is working well Criminal Record Check Blitz Saturday September 22, 2018  Inspector Hymers request for signage support Inspector to check with OPP – will report back to the board  CSO Culbert request for button maker & supplies Request differed  Ride Along for all Board Members Schedule each board member a time to ride along with an officer during their shift  Court Security – short fall in funding for court security Woodstock responsible for 60% of costs with the remaining 40% coming from the County  Parking Available Cruisers Inspector Hymers to report back to the Board  Wilson Ave Speed Limit Reduction  Crime Stoppers Gala On motion made by A. Loker, seconded by G. Horvath by and carried, it was resolved that the Tillsonburg Police Services Board will support the Oxford Crime Stoppers Gala – October 24, 2018 14 Date of Next Meeting Wednesday, October 17, 2018 15 Adjournment On motion made by G. Horvath, seconded by A. Loker by and carried, the meeting was adjourned at 9:25 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary Page 255 of 278 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, October 17, 2018 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:01 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath, Vice Chair Councilor Chris Rosehart Becky Turrill, Secretary Inspector Hymers Mayor Steve Molnar None 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by A. Loker, seconded by G. Horvath, and carried, the Agenda was approved. 5 Issues Arising from previous minutes Inspector Hymers gave the Board an update on Court Security 6 Approval of Previous Minutes The Minutes of a meeting of the Board held on September 19, 2018 were presented to the Board for approval. On motion made by G. Horvath, seconded by A. Loker and carried the Minutes of the meeting held on September 19, 2018 were approved. 7 Presentations / Delegations None 8 Correspondence None 9 Financial None Page 256 of 278 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector, Hymers presented the September 2019 contract statistics and memorandum which reported:  86 provincial offences tickets written  5 By-law  210.25 hours of Cruiser Patrol  51.50 hours of Foot Patrol  35.50 hours of School Patrol Members of the OPP attended 333 calls for service. The most serious of these calls were: Theft Under – 33, Break & Enter – 5, Fraud – 5 & Mischief - 11.  Inspector, Hymers presented the Tickets Written in Tillsonburg for the months of September 2018 report:  Speeding, 5  Fail to Stop, 8  Plate/Permit/Insurance, 15  Trespass/Intox in Public, 2  Careless, 1  Seatbelt, 8  Hand Held Device, 2  Fail to Yield / Improper turn, 8  By-law,0  Other, 1 Total for September 2018, 54  Inspector, Hymers presented the OPP Auxiliary Monthly Unit Summary for September 2018  Total Hours within Tillsonburg for September 2018, 120.5  Crime Stoppers of Oxford Inc. Report Inspector Hymers presented the report for Oxford Crime Stoppers for September 2018.  Inspector, Hymers presented the High School Resource Officer Month End Report for September 2018 No report this month No report this month. Page 257 of 278 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 11 Committee Reports None 12 OAPSB None 13  OPP/TPSB, joint Public Presentation on Community Safety – October 10 6:00pm – Tillsonburg Community Centre, Lion’s Auditorium Great presentation  Cannabis Regulation/Private Retail Outlets/Workplace Responsibilities No regulations  Contract Costing Information for 2019 Information given to board members  Methadone Clinic – unable to move locations 14 Date of Next Meeting Wednesday, November 21, 2018 15 Adjournment On motion made by Mayor Molnar, seconded by A. Loker by and carried, the meeting was adjourned at 8:59 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary Page 258 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of April 3, 2019 Approved May 1, 2019 Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall, P. Gagnon and D. McLachlan Regrets: Ken Hewitt The meeting was called to order at 6:30 pm Wednesday April 3, 2019 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None MINUTES OF PREVIOUS MEETINGS MOTION A-41/19 moved: V. Donnell seconded: R. Geysens THAT the minutes of the Board of Directors Annual General Meeting held February 22, 2019 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE None Page 259 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 33 applications over the past two months. LPRCA-92/16-Renewal, LPRCA-64/18-Revised, LPRCA-112/18-Revised, LPRCA-6/19, LPRCA-8/19, LPRCA-13/19, LPRCA-14/19, LPRCA-15/19, LPRCA-16/19, LPRCA-17/19, LPRCA-19/19, LPRCA-21/19, LPRCA-23/19, LPRCA-24/19, LPRCA-25/19, LPRCA-26/19, LPRCA-27/19, LPRCA-28/19, LPRCA-29/19, LPRCA-30/19, LPRCA-31/19, LPRCA-32/19, LPRCA-33/19, LPRCA-34/19, LPRCA-35/19, LPRCA-37/19, LPRCA-39/19, LPRCA- 40/19, LPRCA-41/19, LPRCA-42/19, LPRCA-44/19, LPRCA-45/19, and LPRCA-47/19. MOTION A-42/19 moved: S. Patterson seconded: D. Beres That the Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated April 3, 2019 as information. CARRIED b) New applications The Planning Department recommended approval for four applications. Dave McPherson spoke on behalf of the owners to applications LPRCA-20/19 and LPRCA-49/19. He was invited by Norfolk Mayor, Kristal Chopp to address Norfolk County Council. MOTION A-43/19 moved: D. Beres seconded: S. Patterson THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), . LPRCA-20/19 LPRCA-50/19 LPRCA-46/19 LPRCA-49/19 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED Page 260 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3 - NEW BUSINESS a) GENERAL MANAGER’S REPORT The GM highlighted some of the recent operational activities of the various departments. The Ministry of the Environment, Conservation and Parks sent notification that the Water and Erosion Control Infrastructure (WECI) program will again be available for this coming year. Staff will be submitting two applications for Dam Safety Reviews for Deer Creek and Norwich dams. The Backus Education Centre Roof Project is currently out for tender, closing April 15th. The results of the tender will be brought to the May meeting for consideration. MOTION A-44/19 moved: P. Ypma seconded: D. Beres THAT the LPRCA Board of Directors receives the General Manager’s Report for March 2019 as information. CARRIED b) 2019 RESTORATION TENDER On an annual basis, LPRCA contracts out tree-planting/restoration services. This year, staff tendered out the planting of approximately 47,000 trees and a total of three bids were received by the deadline. The references have been contacted and staff recommended the lowest bidder. The winning bidder has provided planting services for the Grand River Conservation Authority. Staff continue to receive requests for tree planting for this year and expect to plant approximately 80,000 trees in 2019. The cost is funded by the various funding programs and does not have an impact on the budget. MOTION A-45/19 moved: V. Donnell seconded: R. Geysens THAT the LPRCA Board of Directors approves the tender received from Black River Tree Planting for a total of $23,888.16 (including HST) to plant 46,950 trees for LPRCA’s Spring 2019 Restoration contract. CARRIED c) CANNABIS POLICY REPORT All LPRCA campgrounds open May 1st. Staff reviewed the Cannabis policies of other conservation authorities, Ontario Parks and Parks Canada. The majority are treating cannabis consumption the same as alcohol and staff recommend that LPRCA does the same. Alcohol and cannabis can only be consumed on a registered camping site and there is a total ban during the Victoria Day weekend. Assessment will be ongoing. Page 261 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4 - MOTION A-46/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors receives the Cannabis Consumption in Campgrounds report as information. CARRIED e) MEETING PROVINCIAL PRIORITIES FOR REDUCING REGULATORY BURDEN The Ontario government would like to see planning approvals streamlined. In response, Conservation Ontario has formed a working group to provide solutions to the identified issues. Therefore, Conservation Ontario is looking for Conservation Authority Board support for three key initiatives: 1. improve client service and accountability 2. Increase speed of approvals 3. Reduce ‘red tape’ and regulatory burden In 2017, LPRCA developed solutions to reduce timelines and improve customer service. Much of the Plan has been implemented and staff continue to review the processes. MOTION A-47/19 moved: R. Geysens seconded: R. Chambers WHEREAS the provincial government intends to increase the supply of housing and streamline the land use planning and development approval process to achieve this goal; and WHEREAS the Conservation Authorities plan an important role in the planning and development review process with respect to watershed protection and hazard lands; and WHEREAS Conservation Authorities support and can help deliver the Government’s objective not to jeopardize public health and safety or the environment; THEREFORE, BE IT RESOLVED THAT the LPRCA Board of Directors endorses the three key solutions developed by the Conservation Ontario working group: to improve client service and accountability; increase speed of approvals; and, reduce “red tape” and regulatory burden. CARRIED f) LPRCA STRATEGIC PLAN 2019-2023 Long Point Region Conservation Authority’s Strategic Plan is due to be updated. Staff recommended striking an ad hoc committee to work with staff in achieving a new 2019-2023 Strategic Plan. Tentative meeting dates and timelines were provided. Page 262 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5 - MOTION A-48/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors appoints a Strategic Planning Ad Hoc Committee as per Section B-13 LPRCA Administrative By-Law A-156/18. CARRIED MOTION A-49/19 moved: R. Chambers seconded: V. Donnell THAT the Board of Directors approves the Chair, Vice-chair, Ken Hewitt, Kristal Chopp and Dave Beres to the Strategic Planning Ad Hoc Committee. CARRIED g) ADMINISTRATIVE BY-LAW ADDENDUM Two new requirements as per the Municipal Conflict of Interest Act have been added to the LPRCA Administrative By-Law: 1. Members who have disclosed a pecuniary interest must file a written statement of the interest and the general nature 2. Staff to establish and maintain a registry along with any written statement filed and a copy of the associated minutes. MOTION A-50/19 moved: R. Geysens seconded: V. Donnell THAT the LPRCA Board of Directors repeals the LPRCA Administrative By-Law – Resolution A-156/18; AND THAT the LPRCA Board of Directors adopts the updated LPRCA Administrative By-Law. CARRIED h) ECOLOGICAL INVENTORIES – 2019/2020 Long Point Region Conservation Authority conducts ecological surveys prior to forest management activities. These surveys are contracted out and conducted annually. This year ecological surveys will be conducted at three properties (Harris-Floyd, Swick-King and Tarcza-Roberts-Hird Tracts). Staff had hired a different ecologist in the past but, due to rising costs, researched other firms and retained Blue Oak Native Landscapes in 2015. Staff has again recommended retaining the services of Paul O’Hara of Blue Oak Native Landscapes. Page 263 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6 - MOTION A-51/19 moved: V. Donnell seconded: S. Patterson THAT the LPRCA Board of Directors approves retaining the services of Paul O’Hara of Blue Oak Native Landscapes to conduct ecological inventories of identified Conservation Authority properties – totaling 200 Acres (80.94 Hectares) for a total submitted bid of $27,000 plus HST, which includes all disbursements as part of the 2019/2020 Forest Management Operating Plan. CARRIED i) FOREST MGMT PLAN RFP The 20-Year Forest Management Plan for all LPRCA properties expires this year and was included in the 2018 budget. Two bids were received by the deadline and both bidders met internal scoring criteria. Staff recommended the lowest bidder. MOTION A-52/19 moved: D. Beres seconded: R. Chambers THAT the LPRCA Board of Directors accepts the proposal submitted by Fraser Smith Consulting for the bid price of $37,325; AND THAT the Board approves the transfer of $25,325 from Internally Restricted Reserves to 2019 operations. CARRIED j) 2019 SEPTIC DISPOSALTENDER Bids were received from the previous year’s providers for the Parks Septic Tender by the deadline. Staff again recommended splitting the tender between the two bidders for cost efficiency. MOTION A-53/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors receives the Septic Tender Report as information; AND THAT the 2019 contract for septic services at Backus CA, Deer Creek CA and Norfolk CA be awarded to Bayside Septic Services 2012 Inc.; AND THAT the 2019 contract of septic services at Haldimand CA and Waterford North CA be awarded to Bill’s Septic Ltd. CARRIED Page 264 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 7 - k) LPRCA FLOOD HAZARD MAPPING RFP This is the final year the National Disaster Mitigation Program (NDMP) will be offered. Staff applied to update the riverine floodplain mapping in the most flood-prone communities throughout the LPRCA watershed as most of the mapping on file was completed in the mid-70’s. NDMP just notified staff that the project has been approved and that all projects must be completed by March 2020. Due to the timing of the project, staff tendered the project pending the outcome of the NDMP application. Eight proposals were received by the deadline and Wood Canada from Burlington received the highest ranking in the internal proposal evaluation. Provisional items were added for extra field work. MOTION A-54/19 moved: P. Ypma seconded: V. Donnell THAT the LPRCA Board of Directors accepts the proposal submitted by Wood Canada Limited for engineering services to complete floodplain mapping for flood vulnerable communities across the LPRCA watershed at a cost of $175,828 (excluding applicable taxes) plus $25,000 for provisional contingency items. CARRIED l) NORFOLK COUNTY LAKE ERIE HAZARD MAPPING RFP Staff also applied to NDMP to update the mapping along the Lake Erie shoreline in Norfolk County. A similar project is currently underway in Haldimand County. Seven applications were received by the deadline and the same proposal evaluation process used with the Riverine project was applied to this project. Staff recommended Baird and Associates. Provisional items were added for near-shore field work, specifically around Long Point Village. MOTION A-55/19 moved: P. Ypma seconded: R. Chambers THAT the LPRCA Board of Directors accepts the proposal submitted by Baird and Associates for engineering services to complete flood and erosion hazard mapping for Lake Erie shoreline in Norfolk County at a cost of $183,086 (excluding applicable taxes) plus $35,000 for provisional contingency items. CARRIED MOTION A-56/19 moved: P. Ypma seconded: R. Chambers THAT the LPRCA Board of Directors does now enter into a closed session to discuss:  Personal matters about an identifiable individual, including employees of the Authority  A proposed or pending acquisition or disposition of land by the Authority CARRIED Page 265 of 278 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 8 - MOTION A-57/19 moved: J. Scholten seconded: P. Ypma THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED The Chair adjourned the meeting at 8:30pm. Michael Columbus Dana McLachlan Chair Administrative Assistant Page 266 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4300 A BY-LAW To Amend Schedule A of By-Law 4247, to Define the Mandate and Membership for Committees Established By The Corporation Of The Town of Tillsonburg. WHERAS it is deemed necessary and expedient to amend Schedule A of By-Law 4247. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule A of By-Law 4247 be amended as attached hereto; 2. THAT these amendments to Schedule A of By-Law 4247 are hereby declared to be part of that By-Law as if written therein. 3. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 13th day of MAY, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 13th day of MAY, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 267 of 278 By-law 4300 Schedule A Board/Committees Citizen Appointments Mandate Accessibility Advisory Committee To advise and make recommendations to Council on all matters with respect to the accessibility for persons with disabilities to a municipal building, structure or premises. Cultural, Heritage and Special Awards Advisory Committee To advise and make recommendations to Council on all matters with respect to tourism and culture in the Town of Tillsonburg. To advise and make recommendations to Council on all matters related to properties of architectural and historical significance. To receive nominations and make recommendations to Council for the Citizen of the Year and monthly awards. To provide commemorative naming options to Council. Economic Development Advisory Committee To advise on initiatives to attract and retain investment within the community. To provide advice on: • The Economic Development Strategy • The Community Strategic Plan • Annual Departmental Business Plan To support the development of alliances and partnerships to advance the Town’s strategic plan and that assists in the overall growth of the Town. To provide advice regarding existing and new bylaws that relate to/impact development within the community. Memorial Park Revitalization Advisory Committee To advise and make recommendations and provide regular updates to Council on all matters with respect to the Memorial Park Revitalization Project. Museum Advisory Committee Donna Scanlan To make recommendations to Council on policies and procedures pertaining to the Museum. To participate in strategic planning activities, initiate and participate in fundraising activities when and as needed, act as ambassadors for the museum within the community. To work with the Tillsonburg and District Historical Society regarding trust for artifact purchases and to act as trustees for the restoration trust. Parks, Beautification and Cemeteries Advisory Committee To advise and make recommendations to Council on all matters with respect to the utilization and beautification of public parks, trails, trees, green space and Tillsonburg cemeteries. Recreation and Sports Advisory Committee To advise and make recommendations to Council on matters related to the programming and utilization of Tillsonburg’s recreational facilities. To advise and make recommendations to Council on implementation of the Community Parks, Recreation and Cultural Strategic Master Plan. Page 268 of 278 Tillsonburg Airport Advisory Committee To advise and make recommendations to Council on matters related to the Tillsonburg Regional Airport. To provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan and strategic initiatives and to provide a forum for dialogue and communication. Day to day operations of the airport is the responsibility of Town staff. Tillsonburg Transit Advisory Committee The objective of the Tillsonburg Transit Advisory Committee (TTAC) is to oversee and advise Town Council on the governance oversite of the Town's service providers contract for transit and specifically the policies and procedures related to service delivery of transit. The TTAC will provide a forum for input, exchange of ideas and debate on conventional and mobility transit related issues with representation from all affected groups in the community. The committee should use the Mandate to set out a clear plan for the term of the Committee. Create a high level work plan to define the scope and establish the framework and overall approach for transit. Set out goals the committee will work towards accomplishing. Page 269 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4301 BEING A BY-LAW TO AUTHORIZE FOR THE PROVISION OF AN AUTOMATIC AID SERVICE AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM. WHEREAS Section 1(4) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4, provides that a municipality may agree to ensure the provision of an initial response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department in the municipality is capable of responding more quickly than any fire department situated in the other municipality; AND WHEREAS Section 1(4) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4, provides that a municipal may agree to ensure the provision of a supplemental response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department situated in the municipality is capable of providing the quickest supplemental response to fires, rescues and emergencies occurring in the part of the other municipality; AND WHEREAS Section 2(6) states that a municipality may enter into an automatic aid agreement to provide or receive the initial or supplemental response to fires, rescues and emergencies; AND WHEREAS The Town of Tillsonburg is desirous of entering into an Agreement with the Municipality of Bayham, for the provision of Automatic Aid Services; NOW THEREFORE the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT the Automatic Aid Services Agreement attached hereto forms part of this by-law; 2. AND THAT the Mayor and Town Clerk be hereby authorized to execute the attached Agreement between the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Bayham; 3. AND THAT By-Law 3442 be hereby repealed in its entirety. 4. AND THAT this By-Law shall come into full force and effect on the day of its passing. READ A FIRST AND SECOND TIME THIS 13th DAY OF May, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF May, 2019. _____________________________ Mayor – Stephen Molnar ______________________________ Town Clerk – Donna Wilson Page 270 of 278 Page 271 of 278 Page 272 of 278 Page 273 of 278 Automatic Aid Services Agreement Bayham Mapping Bayham New Boundaries Page 274 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4302 BEING A BY-LAW To Appoint an Acting Fire Chief for the Town of Tillsonburg and to repeal By-Law 3579, To Appoint the previous Fire Chief. WHEREAS the Fire Protection and Prevention Act, S.O. 1997, ch.4, provides that if a Fire Department is established for the whole or a part of a municipality or for more than one municipality, the Council of the municipality may appoint a Fire Chief for the Fire Department who is ultimately responsible for the delivery of fire protection services within the municipality; AND WHEREAS the Fire Protection and Prevention Act, S.O. 1997 provides that a municipality may appoint an officer to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with this section are being complied with; AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is necessary and expedient to appoint An Acting Fire Chief, and that the Fire Chief is also designated as the Community Emergency Management Coordinator (CEMC) for the Corporation of the Town of Tillsonburg; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT Terry Saelens be and is hereby appointed as Acting Fire Chief and Community Emergency Management Coordinator for the Corporation of the Town of Tillsonburg to carry out the duties and responsibilities as set out in By-law 3190. 2. AND THAT any previously enacted By-Laws which are inconsistent with the purpose and intent of this By-Law are hereby repealed. 3. AND THAT By-Law 3579 is hereby repealed in its entirety. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 13th DAY OF May, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF May, 2019. ______________________ MAYOR Stephen Molnar ________________________ TOWN CLERK Donna Wilson Page 275 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4303 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R1A-23’ the zone symbol of the lands so designated ‘R1A-23’ on Schedule “A” attached hereto. 2. That Section 6.5 to By-Law Number 3295, as amended is hereby further amended by adding the following: 6.5.23 LOCATION: LOTS 40 & 41 41M-143 & Lots 4-15, 17-26 & 77 41M- 144, R1A-23 (Key Map 12) 6.5.23.1 Notwithstanding any provisions of this By-Law, no person shall within any R1A-23 Zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 6.1. 6.5.23.2 Notwithstanding any provisions of this By-Law, no person shall within any R1A-23 Zone use any lot, or erect, alter, or use any building or structure except in accordance with the following provisions: 6.5.23.2.1 REAR YARD DEPTH Minimum 9 m (29.5 ft) 6.5.23.2.2 FRONT YARD DEPTH Minimum 6 m (19.7 ft) 6.5.23.3 That all of the provisions of the R1A Zone in Section 6.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 13th day of May, 2019. READ a third time and finally passed this 13th day of May, 2019. MAYOR – Stephen Molnar TOWN CLERK – Donna Wilson Page 276 of 278 L O T 5 L O T 6 L O T 7 L O T 8 L O T 1 5 L O T 9 L O T 1 0 L O T 1 1 L O T 1 2 L O T 1 3 L O T 1 4 L O T 4 N11°54'50"W 181.86N77°46'35"E N77°46'35"E N11°40'10"WN78°53'00"E 35.00N11°07'00"W35.00 38.37 37.38 L O T 2 6 L O T 2 5 L O T 2 4 L O T 1 7 L O T 2 3 L O T 2 2 L O T 2 1 L O T 2 0 L O T 1 9 L O T 1 8 L O T 4 1 21.68 L O T7 7166.9536.61 L O T 4 0 37.71 37.0035.23N11°54'50"WN79°14'05"E N78°53'00"E R E G I S T E R E D P L A N 4 1 M - 1 4 3 HEMLOCKDR BEECH BLVDSYCAMORE DR N79°21'00"E L O T 1 6 CONCESSIONST W R E G I S T E R E DP L A N 4 1 M - 1 4 4 SCHEDULE "A" LOTS 4 TO 15 (INCLUSIVE), 17 TO 26 (INCLUSIVE) AND LOT 77, REGISTERED PLAN 41M-144 AND LOTS 40 AND 41, REGISTERED PLAN 41M-143TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO R1A-23 NOTE: ALL DIMENSIONS IN METRES MAYOR - Stephen Molnar TOWN CLERK - Donna Wilson THIS IS SCHEDULE "A" TO BY-LAW No. 4303 , PASSED THE 13th DAY OF MAY, 2019 TO BY-LAW No. 4303 © 20 0 20 40 6010 METRES Page 277 of 278 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4304 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 13th day of May, 2019. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on May 13, 2019, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 13th DAY OF May, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY OF May, 2019. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson Page 278 of 278