181218 BIA MINTillsonburg Business Improvement Area
Board Meeting - Minutes
Tuesday, December 18th, 2018
7:00 am – Carriage Hall – 25 Brock Street West, Tillsonburg
1. CALL TO ORDER
a. The meeting was called to order at 7:18 am by the Board Chair
In attendance: C. Tomico, P. Esseltine (7:30 am), C. Pepper, W. Cameron, M.
Rosehart, D. Rasokas, M. Tedesco, M. Renaud
2. ADOPTION OF THE AGENDA – Moved by Tedesco, Seconded by Rasokas – “Carried”
3. ADOPTION OF THE MINUTES – Minutes from the meeting of November 29th, 2018, Moved
by Tedesco, Seconded by Rasokas – “Carried”
4. TREASURER’S REPORT:
a. 2018 will finish with a large surplus of +/- $70,000
b. Recommendation to invest surplus funds at First Ontario Credit Union – discussion to
defer this discussion to the AGM in January.
c. Motion to approve FIP disbursement to John/Wendy Cameron for 83-85 Broadway in
the amount of $9,500 – Moved by Rosehart, Seconded by Tedesco – “Carried”
d. Motion to approve the 2019 lease agreement for the 20 Oxford Street BIA office
including ancillary charges for office internet services; in the amount of $4,293.91 –
Moved by Tedesco, Seconded by Rosehart – “Carried”
5. Committee Reports:
a. Beautifications: C. Tomico reported that brackets for the EBB focal point signs have
been procured. There was a brief discussion of the downtown maintenance being
improved. C. Tomico and M. Renaud to meet with D. Calder and town staff to bring
renewal of the BIA/Town MOU forward and for consideration by the Board of
Management.
b. Communications: C. Pepper presented suggestions for the Provincial Highway signs
program. $750 for each 401 location and $500 for each King’s Hwy location (i.e. #3)
– Discussion ensued and it was agreed to move forward with three TODS signs
locations – 2 on Hwy 401 at Ingersoll (eastbound and westbound) and also one
location on Highway #3 outside Tillsonburg. Moved by Rasokas and Seconded by
Cameron that the Board of Management approve an upset limit of $2,000 for TODS
signage in 2019. Project lead is Colleen Pepper. – “Carried”
The Executive Director presented the Board with a proposal to subscribe to the
online software service “Constant Contact” which is also being used by the Chamber
of Commerce. The monthly fee is $25-$30. The platform will improve effectiveness
and communication with the general BIA membership. Moved by Cameron and
Seconded by Rosehart that the Board of Management approved the procurement
and use of Constant Contact software. – “Carried”
The Board of Management discussed the upcoming AGM to be held at Carriage Hall
on January 16, 2019 including the time and location.
c. Promotions: There was discussion to reconstitute a formal Promotions Committee to
be comprised of Mark Tedesco, Mark Renaud and Colleen Pepper. Moved by
Rasokas and Seconded by Rosehart that M. Tedesco be Promotions Chair –
“Carried”.
6. OTHER BUSINESS:
a. There was discussion to appoint C. Tomico as the BIA representative to the Town of
Tillsonburg Economic Development Advisory Committee and a resolution was
drafted. Moved by Tedesco and Seconded by Rasokas that C. Tomico be appointed
as the BIA respresentative to the Town of Tillsonburg Economic Development
Advisory Committee. – “Carried”
7. NEW BUSINESS:
a. NONE
ROUNDTABLE:
There was a general discussion regarding Marketing and Promotions for 2019. All of the Board
Members welcomed the new Executive Director. There was a discussion about the MOU and
ensuring that it is brought back on a timely basis. There was further brief discussion about the AGM
and protocol/details for that evening.
8. NEXT MEETING – TBD (beyond the January 16th, 2019 AGM)
9. MOTION TO ADJOURN – 8:28 AM – M. ROSEHART