190513 Council MIN 1
MINUTES
Monday, May 13, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m. Deputy Mayor Beres chaired the
meeting.
2. Closed Session
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the Town (proposed land acquisition).
Carried
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3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Meeting of Monday, May 13, 2019
be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council Meeting of April 23, 2019 be approved.
Carried
7. Presentations
7.1 Oxford OPP - Tillsonburg Detachment - 2018 Year End Report
Inspector Hymers, Oxford County OPP and Chair Larry Scanlan,
Tillsonburg Police Services Board, presented the Oxford OPP -
Tillsonburg Detachment - 2018 Year End Report.
Opportunity was given for comments and questions from Council.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Oxford OPP - Tillsonburg Detachment - 2018
Year End Report, as information.
Carried
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7.2 PUBLIC MEETING - 2019 Development Charges Background Study
Andrew Grunda, Watson & Associates, appeared before Council and
presented an overview of the 2019 Development Charges Background
Study, as part of the Public Meeting.
No members of the public appeared before Council either in support of, or
opposition to, the Study.
A by-law to be brought forward at the June 13, 2019 Council Meeting.
Resolution # 5
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the presentation by Watson & Associates, in regards to the 2019
Development Charges Background Study, be received as information;
AND THAT a By-Law be brought forward for consideration at the June 13,
2019 Council Meeting.
Carried
8. Public Planning Meetings
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:41 p.m.
Carried
8.1 Application for Minor Variance - A03-19 - 11 Morning Glory Drive
(Southridge Heights Inc.)
Heather St.Clair, County of Oxford Planning Department, appeared before
Council and provided an overview of Report 2019-144 , File A03-19
Application for Minor Variance.
Opportunity was given for comments and questions from Council.
No members of the public appeared before Council either in support of, or
opposition to, the application.
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Council passed the following resolution.
Resolution # 7
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approves Application File A03-19,
submitted by Southridge Heights Inc, for lands described as Lot 34, Plan
41M-145, Town of Tillsonburg, as it relates to:
1. Relief from Table 5.37.1 – Permitted Projections into Required Yards,
to increase the permitted projection of a covered deck into a required
rear yard from 1.5 m (4.92 ft) to 2.2 m (7.21 ft), to facilitate the
construction of a pergola, on an existing deck, accessory to a single
detached dwelling on the subject lands, subject to the condition that
a building permit for the proposed pergola shall be issued within one
year of the date of the Committee's decision.
Carried
8.2 Application for Minor Variance A04-19 - 17 Wren Court (Landmark
Homes)
Mayor Molnar joined the meeting at 6:56 p.m.
Heather St.Clair County of Oxford Planning Department, appeared before
Council and provided an overview of Report 2019-145, File A04-19
Application for Minor Variance.
Opportunity was given for comments and questions from Council.
The applicant was in attendance.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Committee of Adjustment approves Application File A4-19,
submitted by Landmark Homes (Chris Declark), for lands described as Lot
131, Plan M-16, Town of Tillsonburg, as it relates to:
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1. Relief from Table 9.2 – Medium Density Residential Zone Provisions
(RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m
(91.9 ft), and;
2. Relief from Table 9.2 – Medium Density Residential Zone Provisions
(RM), to increase the maximum lot area per dwelling unit from 320 m2
(3,444.6 ft2) to 344 m2 (3,702.7 ft2).
Carried
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 7:01 p.m.
Carried
8.3 Application for Zone Change - ZN 7-19-04 (Landmark Homes)
Heather St.Clair, County of Oxford Planning Department, appeared before
Council and provided an overview of Report CP 2019-140, File ZN 7-19-
04.
Opportunity was given for comments and questions from Council.
Valerie Schmidt, GSP Group Inc., representing Trevalli Homes, was in
attendance and spoke in favour of the application.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 10
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approves the zone change application submitted by
Landmark Homes (Trevalli Homes), whereby the lands described as Lots
40 & 41 Plan 41M-143 & Lots 3-15, 17-26 & 77 Plan 41M-144, known
municipally as 82, 84, 92, 94, 96-112, 114-115 & 117 Beech Boulevard
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and 34 Hemlock Drive in the Town of Tillsonburg are to be rezoned from
‘Low Density Residential – Type 1 Zone (R1A)’ to ‘Special Low Density
Residential – Type 1 Zone (R1A-sp)’ to permit a reduced front yard depth
of 6 m (19.68 ft) and a reduced rear yard depth of 9 m (29.52 ft).
Carried
9. Planning Applications
10. Delegations
10.1 History of Kinsmen Outdoor Pool
Joan Weston appeared before Council as a delegation, and provided
information on the history of the Kinsmen outdoor swimming pool.
Resolution # 11
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Delegation in regards to the history of the
outdoor pool, as information.
Carried
10.2 Community Living Month
Cheryl Conick and Karen Devolin, of Community Living Tillsonburg,
appeared before Council as a delegation, and provided information in
regards to Community Living Tillsonburg, and Community Living Month,
being May.
Some Board members were in attendance in support of the delegation.
A flag will fly in front of the Town Centre Mall for the week of May 13-17,
2019, and the annual Appetite for Awareness event is planned for May 16,
2019.
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Delegation in regards to Community Living
Month, as information.
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Carried
10.3 Demolition of Summer Place
Sharon Howard, representing the Tillsonburg Rowing Club, appeared
before Council as a delegation in regards to the demolition of the
boathouse.
Ms. Howard shared her pride of the Rowing Club's achievements. Her
presentation provided suggestions to potentially renovate the building, and
possibly provide opportunities for other groups as well.
Clarification was given in regards to the consultant's report, safety
concerns, and interpretation of the previous staff direction. Budget and
funding were discussed.
No further staff direction was given.
Resolution # 13
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Delegation in regards to the demolition of
Summer Place, as information.
Carried
11. Deputation(s) on Committee Reports
11.1 OPS 19-11 - Tillsonburg Airport Adivsory Committee - Available
Grant Funding for the Tillsonburg Regional Airport
Mark Renaud, Chair of the Airport Advisory Committee, appeared before
Council and provided an overview of Report OPS 19-11.
Resolution # 14
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 19-11, Tillsonburg Airport Advisory
Committee - Available Grant Funding for the Tillsonburg Regional Airport;
AND THAT the recommendation of the Tillsonburg Airport Advisory
Committee be referred to item 13.6.5, OPS 19-17, for consideration.
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Carried
11.2 OPS 19-12 - Tillsonburg Transit Advisory Committee - Proposed TGO
Routes and Schedule
Cindy Allen, Vice-Chair of the Tillsonburg Transit Advisory
Committee, appeared before Council and provided an overview of Report
OPS 19-12.
Next steps - a comprehensive communications package.
Resolution # 15
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 19-12, Tillsonburg Transit Advisory
Committee – T:GO Draft Routes and Schedule, as information.
Carried
12. Information Items
12.1 Ministry of Municipal Affairs and Housing - More homes, more
choice: Ontario's housing supply action plan
Resolution # 16
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Ministry of Municipal
Affairs and Housing, in regards to More homes, more choice - Ontario's
housing supply action plan, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO - HR - 19-03 Fire Chief Recruitment Committee
In terms of timeline, it will be close to the end of summer 2019 by
the time the full process is complete.
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Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the third paragraph of the motion, to appoint members, be
removed and dealt with separately.
Defeated
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives Report CAO–HR 19-03, Fire Chief
Recruitment Committee, for information;
AND THAT the Fire Chief Recruitment Committee Terms of
Reference be adopted;
AND THAT Mayor Molnar and Councillor Luciani be appointed to
the Fire Chief Recruitment Committee;
AND FURTHER THAT a by-law to appoint Mr. Terry Saelens
Acting Fire Chief be brought forward for Council consideration.
Carried
13.2 Clerk's Office
13.2.1 CLK 19-14 - Committees of Council Additional Appointments
Resolution # 18
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report CLK 19-14, Committees of Council
Additional Appointments;
AND THAT By-Law 4300 to amend Schedule A of By-Law 4247 be
brought forward for Council consideration.
Carried
13.3 Development and Communication Services
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13.3.1 Report DCS 19-08 - Community Improvement Plan Application
- 83 Rolph St (Phase 1)
Cephas Panschow, Development Commissioner, provided an
overview of Report DCS 19-08.
The applicant, Andrew Teeple of Athon Construction and
Development Corporation, was in attendance.
Resolution # 19
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report DCS 19-08, Community
Improvement Plan Application – 83 Rolph St (Existing Building);
AND THAT the approval granted in 2018 to the previous owner,
including Accessibility, Permit Fee Grant Back and Tax Increment
Equivalent Grant Back Program, be transferred to Oxford Lofts Inc.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.5.1 FRS 19-04 - Bayham Automatic Aid
The Automatic Aid Agreement to be reviewed annually going
forward.
Resolution # 20
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report 19-04, Bayham Automatic Aid
Agreement;
AND THAT By-Law No. 4301 to Authorize an Automatic Aid
Agreement be brought forward for Council consideration;
AND THAT By-Law 3442 be repealed in its entirety.
Carried
13.6 Operations
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13.6.1 OPS 19-13 - Airport Feasibility Analysis RFP Terms of
Reference
Resolution # 21
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-13, Airport Feasibility
Analysis RFP Terms of Reference;
AND THAT Council approves the scope defined within the Draft
Airport Feasibility Analysis Terms of Reference.
Carried
13.6.2 OPS 19-14 - Results for RFP 2019-003 OSIM Inspections
Resolution # 22
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report OPS 19-14, Results for RFP 2019-
003 OSIM Inspections;
AND THAT Council awards RFP 2019-003 to G. Douglass Vallee
Limited Consulting Engineers of Simcoe, ON at a cost of
$107,680.60 (net HST included), the highest scoring proposal
received.
Carried
13.6.3 OPS 19-15 - Results for Tender RFT 2019-009 Ice Resurfacer
Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report OPS 19-15, Results for Tender RFT
2019-009 Ice Resurfacer;
AND THAT Council awards Tender RFT 2019-009 to Resurfice
Corporation of Elmira, ON at a cost of $97,790 the lowest bid
received satisfying all tender requirements.
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Carried
13.6.4 OPS 19-16 - Inter-Community Transit Coordinator
Resolution # 24
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives Report OPS 19-16, Inter-Community
Transit Coordinator, as information.
Carried
13.6.5 OPS 19-17 Tillsonburg Airport Additional Funding Request
Resolution # 25
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receive Report OPS 19-17, Tillsonburg Airport
Additional Funding Request;
AND THAT Council allocate $50,000 of the one-time 2019 Federal
Gas Tax top-up funding to the unfunded Airport related projects
identified in the 2019 Operations Services Business Plan.
Defeated
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-22 - F.A.R.E. Program Update
Resolution # 26
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19-21 – F.A.R.E. Program
Update for information.
Carried
14. New Business
15. Consideration of Committee Minutes
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15.1 Committee Minutes
Resolution # 27
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Transit Committee Minutes dated April 16,
2019, the Memorial Park Revitalization Advisory Committee Minutes dated
April 17, 2019, the Airport Advisory Committee Minutes dated April 18,
2019, the Museum Advisory Committee Minutes dated April 25, 2019, the
Region Review Committee Minutes dated April 29, 2019, and the Parks,
Beautification and Cemetery Advisory Committee Minutes dated May 2,
2019, as information.
Carried
15.2 Tillsonburg Police Services Board Minutes
Resolution # 28
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Tillsonburg Police Services Board Minutes
dated January 17, 2018, June 20, 2018, August 15, 2018, September 19,
2018 and October 17, 2018, as information.
Carried
15.3 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 29
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation Authority
Board of Directors Minutes dated April 3, 2019, as information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
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18. By-Laws
18.1 By-Law 4300, To Amend Schedule A of By-Law 4247, Committee
Appointments
18.2 By-Law 4301, To Authorize an Automatic Aid Service Agreement with
Bayham
18.3 By-Law 4302, To Appoint an Acting Fire Chief
18.4 By-Law 4303, To Amend Zoning By-Law 3295 (ZN 7-19-04)
Resolution # 30
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 4300 - To Amend Schedule A of By-Law 4247, Committee
Appointments;
By-Law 4301, To Authorize an Automatic Aid Service Agreement with
Bayham; and
By-Law 4302, To Appoint an Acting Fire Chief;
AND By-Law 4303, to Amend Zoning By-Law 3295 (ZN-19-04)
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 31
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 4304, to Confirm the Proceedings of the Council Meeting held on
May 13, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
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A public Open House for the Regional Government Review is scheduled for
Thursday, May 16, 2019 from 6:00 - 8:00pm in the Lion's Auditorium, Tillsonburg
Community Centre. Those wishing to speak are encouraged to pre-register with
the Town Clerk, as they will be given priority when speaking.
Take a Hike Oxford, a promotion of the Oxford County Trails Festival, is
scheduled for Sunday, June 2, 2019 in Tillsonburg, beginning at 12:30pm with
the unveiling of a Memorial Bench, in memory of Councillor Brian Stephenson. A
number of other activities are planned, ending at 4:00pm. Details can be found
on the Town's website www.tillsonburg.ca
May 21, 2019 between 2:00 - 4:00pm dogs from the Guide Dog School, along
with their handlers, will be seen walking along Broadway, in the Town Centre
Mall, and at various pet stores, to answer questions and educate the public on
the valuable services they provide.
21. Adjournment
Resolution # 32
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Council Meeting of Monday, May 13, 2019 be adjourned at 10:29 p.m.
Carried