190523 BIA MIN
Tillsonburg Business Improvement Area
Board Meeting – MINUTES - Thursday, May 23rd, 2019
7:00 am breakfast, 7:30 am meeting – Carriage Hall – 25 Brock Street West, Tillsonburg
1. CALL TO ORDER: Determine if a quorum is present. Time: 7:32 am
Quorum: YES
Members present: C. Tomico; M. Rosehart, C. Heutinck, C. Pepper, M. Renaud,
K. Slattery, M. Tedesco, D. Rasokas, D. Gilvesy
Public/delegations present: P. Hayes – Page by Page Consulting; K. DeLeeBeeck
– Town of Tillsonburg
Members absent: n/a
2. ADOPTION OF THE AGENDA:
a. moved by: C. Heutinck seconded by: D. Gilvesy
“Carried”
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF:
“none declared”
4. ADOPTION OF THE MINUTES from the meeting of April 25th, 2019
a. moved by: W. Cameron seconded by: D. Gilvesy
“Carried”
5. DELEGATIONS:
a. Patty Hayes – Page by Page Consulting :
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Ms. Hayes made a presentation about her experiences; resume; projects; governance
suggestions and other resources that she is able to provide. The board asked a number
of questions. There was also discussion about the various ways to complete a strategic
review. Ms. Hayes spoke about specific initiatives from the Ottawa Street BIA in
Hamilton. Ms. Hayes provided the board with a hand-out of services available. There
were continuing discussions and dialogues about gentrification; experiential marketing;
changing retail landscapes of downtowns; faltering on-line sales patterns.
b. Kevin Deleebeeck – Director of Operations, Town of Tillsonburg:
The Director spoke about the upcoming proposal to reconfigure the existing municipal
parking lots in the C1-BIA zone. The maps were attached to the agenda package. The
group had a lengthy discussion about the various diagrams presented. W. Cameron
expressed that the LCBO parking lot - #1A should be changed to 2-hour parking only.
The board determined this would be added to the June 20th, 2019 board meeting
agenda.
6. TREASURER’S REPORT – D. Rasokas
a. The information was distributed including the April 2019 First Ontario
bank statements attached with funds as of April 30th, 2019: $234,388.87.
The Financial reports were attached to the agenda package ahead of
time. The ED spoke about the notice given to FirstOntario about the
change in banking to CIBC. ED hand delivered the banking resolution to
the Branch Manager. CIBC has opened the new accounts as at May 17th,
2019. All signing authorities are in place. ED hand delivered the banking
resolution to the Branch Manager. ED has received the new CIBC debit
and credit cards.
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b. The Town of Tillsonburg has received the new CIBC account info for EFT -
which was hand delivered to the Director of Finance on Monday May 13th.
There were no questions or concerns about the information presented.
7. COMMITTEE REPORTS:
a. Beautification:
The ED presented the report and there was a lengthy discussion of what was required
for the implementation plan including the need to solidify volunteers for the upcoming
weekend to include the following duties/tasks: change banner brackets; install street
furniture; install smoking control devices; erect fencing – fill with water; etc.
b. Communications & Promotions/Report from Events and Marketing Co-
ordinator:
The EMC has been active with the digital platforms; the promotions committee has met;
the calendar has been update; there will be two printed postcards for each of
spring/summer & fall/winter; the sidewalk sale has been established and
communicated. There was a Promotions committee meeting held at the BIA offices on
Friday, May 17, 2019. Reminders: Fitness event on Saturday, May 25th on Brock Street
– closed from Broadway, easterly to Harvey. There were no questions. Sidewalk Sale
Days – May 30, May 31 and June 1 – posters have been created and the event is being
marketed through social media, e-mail blasts and poster distribution. The ED and EMC
reviewed with the team that the promotions calendar has been updated.
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8. EXECUTIVE DIRECTOR’S REPORT: Most of the ED’s schedule has been
dedicated to readying the beautification plan for implementation. There were a
number of supplier-caused issues which have all been “Plan B’d”. There were
some questions however no concerns were raised with the ED’s report.
9. OTHER BUSINESS:
a. Benches: The board had a discussion about next steps. The board
provided direction to the Chair & Board to meet with a lawyer to send a
formal letter of follow-up.
b. The board discussed going to council to give a BIA update. The ED will be
in touch with the Town Clerk to apply to appear as a delegation.
10. NEW BUSINESS: none
11. ROUNDTABLE: The Chair spoke about the need to reach out to the soccer,
baseball and other groups to work on communication with the downtown as we
did with the ringette tournament.
12. NEXT MEETING – Thursday, June 20th, 2019 at Carriage Hall – 7:00 am
breakfast, 7:30 am meeting
13. MOTION TO ADJOURN: C. Heutinck moved; Seconded by M. Tedesco. 9:36 am
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