190613 Council MIN 1
MINUTES
Thursday, June 13, 2019
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider personal matters about an
identifiable individual, including Town employees (TAAC Appointments and THI
Board of Director Appointment).
Carried
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3. Adoption of Agenda
Resolution # 2
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council Meeting of Thursday, June 13,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT the Minutes of the Council Meeting of May 27, 2019 be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Correspondence from the Premier of Ontario
Resolution # 4
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from the Premier of Ontario,
as information.
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Carried
12.2 Correspondence from the Minister of Municipal Affairs and Housing
Staff will provide a report regarding the community benefits charge when
further information becomes available from the Ministry of Municipal
Affairs and Housing.
Resolution # 5
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from the Minister of Municipal
Affairs and Housing, as information.
Carried
12.3 Town of Oakville - Motion Bill 108
Resolution # 6
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Town of Oakville,
regarding Bill 108, as information.
Carried
13. Quarterly Reports
13.1 FIN 19-12 2019 First Quarter Consolidated Results
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report FIN 19-12 2019 First Quarter Consolidated
Results, as information.
Carried
13.2 FIN 19-03 2019 First Quarter Corporate Services Results
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13.3 DCS 19-16 2019 First Quarter Economic Development and Marketing
Results
13.4 DCS 19-15 2019 First Quarter Building, Planning and By-Law
Services Results
13.5 FRS 19-06 2019 First Quarter Fire Services Results
13.6 OPS 19-25 2019 First Quarter Operations Services Results
13.7 RCP 19-24 2019 First Quarter Recreation Culture and Parks Results
Staff to provide a report regarding the Station Arts Centre building code
project at the next Council meeting on Monday, June 24, 2019.
Resolution # 8
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the 2019 First Quarter Department Results, as
information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 19-04 Update - Tillsonburg Hydro System Expansion
Charges
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CAO-19-05 Update - Tillsonburg
Hydro Inc – System Expansion Charges, for information.
Carried
14.2 Clerk's Office
14.3 Development and Communication Services
14.3.1 DCS 19-12 Municipal Access Agreement between the Town
and Execulink Telecom Inc
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Cephas Panschow, Development Comissioner, appeared before
Council to answers questions.
Section 4.10. Review of graffiti clause to conform with the Town of
Tillsonburg's Graffiti By-Law 4278.
Mr. Ian Stevens, President and CEO of Execulink Telecom Inc.,
appeared before Council.
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report DCS 19-12 Municipal Access
Agreement between the Town and Execulink Telecom Inc;
AND THAT By-Law 4316 to enter into a Municipal Access
Agreement with Execulink Telecom Inc., to enable them to expand
their network services in the Town of Tillsonburg, be brought
forward for Council consideration.
Carried
14.4 Finance
14.4.1 FIN 19-11 - Printer RFP Results
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report FIN 19 -11 2019 Printer RFP
Results for information;
AND THAT the CAO be authorized to enter into an agreement with
Toshiba Tec Canada for four years ending June 30, 2023.
Carried
14.5 Fire and Emergency Services
14.5.1 Medical Tiered Response Agreement 2019
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Parker
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THAT Council receives Report FRS 19-05 Medical Tiered
Response Agreement 2019, as information;
AND THAT the Town of Tillsonburg enter into an agreement with
Oxford EMS attached hereto as Schedule A;
AND THAT By-Law 4307 to authorize the agreement be brought
forward for Council consideration.
Carried
14.6 Operations
14.6.1 OPS 19-26 Downtown Accessibile Parking Improvements
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 19-26 Downtown Accessible
Parking Improvements;
AND THAT By-Law 4312 to amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg be brought forward for Council’s consideration.
Carried
14.6.2 OPS 19-27 Oxford County Transportation Master Plan
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-27 Oxford County Draft
Transportation Master Plan;
AND THAT Council requests Oxford County support the
implementation and on-going sustainability of the Town’s Inter-
Community Transportation Program;
AND THAT Council requests the future role of the Tillsonburg
Regional Airport be expanded upon within the Draft Transportation
Master Plan;
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AND FURTHER THAT Council requests Oxford County provide an
annual financial contribution in the amount of $150,000 to support
the only municipally owned major Airport in Oxford County;
AND FURTHER THAT this report be forwarded to Oxford County
Council for consideration.
Carried
14.6.3 OPS 19-28 Results for RFP 2019-006 Front End Loader
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-28 Results for RFP 2019-
006 Front End Loader;
AND THAT Council award RFP 2019-006 to Advance Construction
Equipment Ltd. at a cost of $211,655.71 (net HST included), the
highest scoring proposal received.
Carried
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Airport Advisory Committee Minutes dated
May 23, 2019, the Accessibility Advisory Committee Minutes dated May
28, 2019, and the Memorial Park Revitalization Advisory Committee and
Recreation and Sports Advisory Committee Joint Meeting Minutes dated
May 29, 2019, as information.
Carried
16.2 Long Point Conservation Authority Board of Director Minutes
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Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Conservation Authority Board of
Director Minutes dated May 1, 2019, as information.
Carried
17. Motions/Notice of Motions
Motion
Moved by: Councillor Parker
THAT Council adopts the resolution that was passed by the Memorial Park
Revitalization committee and the Recreation and Sport committee at their joint
meeting in regards to Hardball #1 diamond and;
THAT the Memorial Park Master Plan be amended to keep the orientation of
Hardball #1 in its current location.
17.1 Notice of Motions for Which Notice was Previously Given
Staff to bring forward a report and a By-Law to update the Flag Policy at
the Council meeting on Monday, June 24, 2019.
Resolution # 23
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
That the Town of Tillsonburg’s Flag Policy be amended. To read the
following:
3.3 The charitable, community, or ethnic group flag will be flown in place
of the Town of Tillsonburg Flag at the Broadway and Oxford South End
Parkette. The National Flag of Canada will be flown at all times.
AND THAT the Pride Flag which is scheduled to fly from June 14, 2019 to
June 24, 2019, be flown at the the Broadway and Oxford South End
Parkette.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
18.1 THI SEC 19-02 Appointment of THI Board of Directors
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Resolution # 24
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council forwards the slate of candidates to the Shareholder for
consideration at the 2019 Annual General Meeting of THI on June 25,
2019.
Carried
19. By-Laws
19.1 By-Law 4307, To Authorize a Medical Tiered Response Agreement
19.2 By-Law 4312, To Amend By-Law 3701, Traffic By-Law
19.3 By-Law 4313, To Amend Schedule A of By-Law 4247, Committee
Appointments
19.4 By-Law 4315, To Establish Development Charges for the Town of
Tillsonburg, and repeal By-Law 3827
19.5 By-Law 4316, To Authorize a Municipal Access Agreement
Resolution # 25
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4307, To Authorize a Medical Tiered Response Agreement;
By-Law 4312, To Amend By-Law 3701, Traffic By-Law;
By-Law 4315, To Establish Development Charges for the Town of
Tillsonburg, and to repeal By-Law 3827; and
By-Law 4316, To Authorize a Municipal Access Agreement, be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
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Resolution # 26
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4314 to Confirm the Proceedings of the Council Meeting held on
June 13, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
There will be a Yard Sale to support efforts to raise money for a community
splash pad on Friday, June 28 and Saturday, June 29, located outside Zehrs in
Tillsonburg.
Tillsonburg Turtlefest is June 14 to June 16, 2019.
Solar motion lights have been installed at the Dog Park.
June is Seniors Month.
22. Adjournment
Resolution # 27
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Council Meeting of Thursday, June 13, 2019 be adjourned at 7:27 p.m.
Carried