190606 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
June 6, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Bob Marsden, Christine Nagy, Donna Scanlan, Maurice
Verhoeve, Sue Saelens & Mike Dean
Absent with Regrets: Ken Butcher, Paul Wareing, Penny Esseltine & Marian Smith
Also Present: Corey Hill
1. Call to Order
The meeting was called to order at 9:01 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Christine Nagy
Seconded by: Sue Saelens
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of June 6, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Sue Saelens
Seconded by: Bob Marsden
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of May
2, 2019, be approved.
Carried
5. Presentations/Deputations
5.1. Trails Master Plan – Rick Cox, Director or Recreation, Culture & Parks
Rick Cox outlined the Town’s Master Trails Plan for the Committee’s information.
6. General Business & Reports
6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Sue Saelens
Sue Saelens, Chair of the Keep Tillsonburg Beautiful/Oxford Trails Festival Event Sub-
Committee, provided the Committee with a summary of the June 2nd event. The event
was deemed a success with approx. 160 people in attendance. There will be one last
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 2
Date: June 6, 2019
wrap up meeting of the Sub-Committee meeting to review the event and collect
recommendations for any future events.
6.2. Scattering Gardens Sub-Committee Report – Ken Butcher;
In Ken’s absence, Corey Hill, Committee Staff Liaison, outlined that the sub-committee
met on May 16th and that Ken Butcher was compiling sub-committee feedback into a
standardized questionnaire for other municipalities and similar sized cemeteries
regarding their scattering gardens. The next sub -committee meeting is scheduled for
June 27th 2019.
6.3. Horticultural Society – Christine Nagy
Christine Nagy presented that given the BIA’s downtown beautification plan, the
Horticultural Society would not be continuing in 2020 with their initiative to raise
community donations to offset the Town’s downtown flower urns.
6.4. Cemetery By-law (#3640) Revisions
Corey Hill, Committee Staff Liaison, distributed a copy of the Bereavement Authority of
Ontario’s (BAO) guide to developing a Cemetery By-law. It was suggested in
discussions that the best way to revise the Cemetery By-law would be to approach each
section in the guide at a time. There was consensus for that approach. As such, the
Committee was asked to take away the BAO guide and come to the next meeting
prepared to review the “General Information” section as it pertains to the Tillsonburg
Cemetery. It was also noted that information such as staffing and service delivery
model are deemed operational and would not be appropriate to be included in the
revised By-law.
The Cemetery By-law will be added as a standing agenda item to permit ongoing
Committee discussion.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, July 4th, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room.
10. Adjournment
Resolution #5
Moved by: Bob Marsden
Seconded by: Sue Saelens
THAT the June 6, 2019 Parks, Beautification and Cemetery Advisory Committee meeting be
adjourned at 10:02 a.m.
Carried