190620 BIA MIN
Tillsonburg Business Improvement Area
Board Meeting – MINUTES - Thursday, June 20th, 2019
7:30 am meeting – BIA office boardroom – 20 Oxford Street, Tillsonburg
1. CALL TO ORDER: Determine if a quorum is present. Time: 7:36 am
Quorum: YES
Members present: C. Tomico; C. Heutinck, M. Renaud, K. Slattery, M. Tedesco, D. Gilvesy
Members absent: D. Rasokas, W. Cameron, C. Pepper.
Public/delegations present: none.
2. ADOPTION OF THE AGENDA:
a. moved by: D. Gilvesy seconded by: C. Heutinck
“CARRIED”
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
“NONE DECLARED”
4. ADOPTION OF THE MINUTES from the meeting of May 23rd, 2019
a. moved by: M. Tedesco seconded by: D. Gilvesy
“CARRIED”
a. DELEGATIONS: None.
5. TREASURER’S REPORT – M. Renaud in absence of the Treasurer.
a. The information was distributed including the May 2019 First Ontario & CIBC bank
statements attached with funds as of May 31st, 2019: Total: $216,345.97. The
Financial reports were attached to the agenda package ahead of time as prepared by
Debbie Beres. There was no questions or concerns raised about said information.
b. The ED suggested that the board pass a resolution to authorize payment of the
amounts that were previously in dispute with Renaissance Restoration for the storage,
maintenance and refurbishment of the BIA-owned benches.
Motion:
Moved by: C. Heutinck and Seconded by: M. Tedesco and resolved that the BIA Board of
Management
authorizes payment of $5,195.37 to Renaissance Restorations.
“CARRIED”
There were no questions or concerns about the information presented.
6. COMMITTEE REPORTS:
a. Beautification: The ED reviewed the comments and feedback regarding the placement
and introduction of the new décor, pots, trees and planters in the downtown area. A
number of items have been moved and relocated in response to various feedback. The
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watering is being executed internally and so far we have not had any serious issues
with damaged, knocked over or vandalized beautification elements.
b. Communications & Promotions/Report from Events and Marketing Co-ordinator: The
EMC has been active with the digital platforms as attached. There were events
undertaken including the fitness event in the parking areas to the rear of The Ripped
Club, Sidewalk Sale Days and planning for future events. The promotions committee is
also planning another Sidewalk Sale Days to be held in late August in conjunction with
the Tillsonburg Town Centre Mall.
EXECUTIVE DIRECTOR’S REPORT: The ED was busy with the execution and follow-up to the
major beautification plan and has spent a great deal of time on this area. The smoking issue has
become less prevalent over time and it seems that the public is adjusting to the new patio designation
in front of the mall. The maintenance of the tables, umbrellas, chairs and planters has been a 7 day a
week responsibility. We will need to plan to have some additional resources to maintain all of the
new elements at a high level of execution. The feedback has been overwhelmingly positive from
town staff, the public, tourists, business people, merchants, BIA members and the like.
7. OTHER BUSINESS:
a. The Chair of the Board has received the resignation of Marcel Rosehart effective June
6th, 2019.
b. The ED will be recruiting additional board members.
c. The BIA is registered to appear as a delegation at the upcoming July 8th, 2019 council
meeting.
8. NEW BUSINESS:
9. OUTSTANDING ITEMS: Resolution regarding parking issues at the LCBO parking area –
known municipally as Parking Lot #1A. The board discussed previously about requesting that
the town change the parking duration to 2 hour maximum to increase the availability and
through-put of vehicles.
Moved by: C. Heutinck and Seconded by: M. Tedesco and resolved that the BIA Board of
Management requests that the Town of Tillsonburg change the traffic bylaw to amend the
parking regulations for municipal parking lot 1A (liquor store parking area) to a 2 hour limit to
encourage quicker turnover of parking and to force mall employees to park in the correct
designated areas at the Tillsonburg Town Centre Mall.
“CARRIED”
Resolution regarding the development of a hotel in the C1/BIA zone in Downtown Tillsonburg.
The board felt it necessary to assert itself to ensure a properly located and scaled facility is
built for the town. A motion was placed onto the floor as follows:
Moved by: M. Tedesco and Seconded by: D. Gilvesy and resolved that the BIA Board of
Management requests to the Town of Tillsonburg that an ad-hoc committee be constituted to
see the development of a franchise-based hotel (with conference, meeting and restaurant
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facilities); in the C1/downtown/BIA zone with frontage on Broadway and further; the BIA
commits to having representation on said committee.
“CARRIED”
10. ROUNDTABLE: no discussion.
11. NEXT MEETING – Thursday, July 18th at BIA Offices Boardroom – 7:30 am meeting –
continental breakfast will be provided.
12. MOTION TO ADJOURN: C. Heutinck moved; Seconded by M. Tedesco. 9:44 am.
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