190807 CHSA MIN The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
August 7, 2019
5:30 p.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present:
Deb Beard, Rosemary Dean, Mark Dickson, Penny Esseltine, James Murphy and
Collette Takacs.
Regrets:
Terry Fleming, Vernon Fleming, Erin Getty, Carrie Lewis.
Also Present:
Amelia Jaggard, Legislative Services Coordinator
Mandy Byrnes, President, Tillsonburg and Area Optimist Club
Karlee Slattery, Board Member, Tillsonburg and Area Optimist Club
Regrets:
Patty Phelps, Culture and Heritage Manager/Curator
1. Call to Order
The meeting was called to order at 5:32 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Rosemary Dean
Seconded by: James Murphy
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of August 7, 2019, be adopted.
Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: James Murphy
Seconded by: Deb Beard
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of June 5, 2019, and the Minutes of the Cultural, Heritage and Special
Awards Advisory Committee special meeting of June 20, 2019, be approved.
Carried.
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Date: August 7, 2019
5. Presentations/Deputations
5.1. Cultural Grant Application – Tillsonburg Tri County Fair Talent Show
The application was withdrawn.
5.2. Cultural Grant Application – Santa Clause Parade
Mandy Byrnes, President of the Tillsonburg and Area Optimist Club and Karlee
Slattery, Board Member, were present and provided an overview of the plans for
this year’s Santa Clause Parade.
The Tillsonburg and Area Optimist Club will be resubmitting their Cultural Grant
Application for review at the September 4, 2019 committee meeting.
An updated financial statement will be submitted that more accurately reflects
the previous year.
The Club is requesting funds for bands and hopes to update the float belonging
to the Club.
It was suggested to install a sound system on the Club’s float to improve Santa’s
ability to communicate with the crowd.
It was suggested to request that the Glendale High School Band perform.
Mandy Byrnes and Karlee Slattery left at 5:50 p.m.
6. General Business & Reports
6.1. Cultural Grant Application – Tillsonburg Tri County Fair Talent Show
The application was withdrawn.
6.2. Cultural Grant Application – Santa Clause Parade
To be discussed when an updated application is received.
6.3. Volunteer of the Month Nomination
Motion:
Moved by: Deb Beard
Seconded by: Mark Dickson
THAT the committee select Chris Kelly to be recognized as the Volunteer of the
Month for September 2019.
AND THAT staff schedule the award presentation for the Council meeting of
Monday, September 9, 2019.
Carried.
Staff to request more information about the nominee and his work with the
Tillsonburg Soccer Club to be included in the award presentation.
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Date: August 7, 2019
7. Correspondence
8. Other Business
9. Next Meeting
Wednesday, September 4, 2019 at 5:30 p.m. at the Corporate Office in Suite 203.
10. Adjournment
Proposed Resolution #3
Moved by: Rosemary Dean
Seconded by: James Murphy
THAT the August 7, 2019 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 6:04 p.m.
Carried.