190909 Council MIN 1
MINUTES
Monday, September 9, 2019
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
Amelia Jaggard, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider:
a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which if
disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
2
negotiations of a person, group of persons, or organization. (Town Hall
Project)
a proposed or pending acquisition or disposition of land by the Town (Earle
Street)
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Monday, September 9,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Minutes of the Council meeting of August 12, 2019 and September 4,
2019, be approved.
Carried
7. Presentations
7.1 Volunteer of the Month - Christopher Kelly
Mark Dickson, member of the Cultural, Heritage and Special Awards
Advisory Committee and Mayor Molnar presented the Volunteer
Achievement Award to community member Chris Kelly as recognition for
his years of contributions to local sports.
8. Public Meetings
3
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:09 p.m.
Carried
8.1 Application for Minor Variance A10-19 (Myer)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Bill Myer, appeared before Council in support of the
application. Mr. Myer submitted a letter to Council that will be added to the
public record. Mr. Myer noted that the subject property is not used for
commercial purposes.
No members of the public appeared before Council in support of the
application.
Randy Oldham, 95 Parkwood Drive, appeared before Council in
opposition to the application. Mr. Oldham noted he is concerned that the
proposed shed is intended for commercial uses. Mr. Oldham provided
Council with a ariel shot of the property obtained on Google Maps.
Mike Jaczko, 38 Alexandra Avenue, appeared before Council in
opposition to the application. Mr. Jaczko noted he is concerned that the
property is being used for commercial purposes and that the property
typically hosts numerous vehicles and auto parts visible from neighbouring
properties. Mr. Jaczko provided a letter to Council on September 6, 2019,
that will be added to the public record.
Council defeated the following resolution.
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Committee of Adjustment approve Application File A 10-19,
submitted by Bill and Mila Myer, for lands described as Lot 74, Plan M-59,
Town of Tillsonburg, as it relates to:
4
1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures, to increase the maximum permitted lot coverage from 50
m2 (538 ft2) to 65 m2 (700 ft2) to permit the construction of a second
detached accessory building, 15 m2 (160 ft2) in size;
Subject to the following condition:
i. A building permit for the proposed accessory building shall be issued
within one year of the date of the Committee’s decision.
Defeated
8.2 Application for Minor Variance A11-19 (Christo)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
Henry Dalm, Agent of Dalm Construction Ltd., appeared before Council in
support of the application.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Committee of Adjustment approve Application File A11-19,
submitted by Dalm Construction Ltd (Christo) for lands described as Lot
32, Plan 41M-218 in the Town of Tillsonburg as it relates to:
1. Relief from Section 6.2, Low Density Residential Type 1 Zone
Provisions (R1) – Lot Coverage, to increase the maximum permitted
lot coverage from 33% to 35% to facilitate the construction of a single
detached dwelling,
Subject to the following condition:
i. A building permit for the single detached dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
5
Resolution # 7
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:48 p.m.
Carried
9. Planning Applications
10. Delegations
10.1 Drainage Issues
Maurice Temoin appeared before Council to request support to solve
drainage issues on his property.
Opportunity was provided for comments and questions from Council.
Staff provided comments on the matter.
Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the delegation of Maurice Temoin, as information.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Ministry of Finance - Ontario Cannabis Legalization Implementation
Fund (OCLIF)
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Ministry of Finance letter regarding the Ontario
Cannabis Legalization Implementation Fund, as information.
Carried
6
12.2 Letter to Council - Fillion and Perry
A petition was submitted to Council by Ashley Schultz at 5:57 p.m. that will
be added to the public record.
Resolution # 10
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the letter from Rosanne Fillion and Ashley Perry
requesting Council's support, as information.
AND THAT Council direct staff to work in partnership with the County of
Oxford to review pedestrian crossing activity along the Tillson Avenue
corridor between Concession Street and North Street.
Carried
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT a message and petition from Ashley Schultz regarding supporting a
cross walk at 4th Street at Tillson be received and forwarded to the
County.
Carried
12.3 Ministry of Municipal Affairs and Housing - Bill 108, More Homes,
More Choice Act, 2019
Resolution # 11
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the Ministry of Municipal Affairs and Housing letter
regarding Bill 108, More Homes, More Choice Act, 2019, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 HR 19-09 Interim CAO Recruitment
7
Resolution # 12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives HR 19-09 Interim Chief Administrative
Officer Recruitment as information;
AND THAT Council Authorize the Mayor and Clerk to enter into an
Agreement with RS & Associates;
AND THAT By-Law 4341, to appoint Ron Shaw as Interim Chief
Administrative Officer be brought forward for Council’s
consideration.
Carried
13.2 Clerk's Office
13.2.1 CLK 19-22 Local Court Security Advisory Committee
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Report CL 19-22, Local Court Security Advisory Committee –
Town of Tillsonburg Representative, be received;
AND THAT the Town of Tillsonburg recommends the appointment
of Larry Scanlan, Chair of the Tillsonburg Police Service Board, to
the Local Court Security Advisory Committee.
Carried
13.2.2 CLK 19-23 BIA Board of Management Resignations
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CLK 19-23 BIA Board of
Management Resignations;
AND THAT By-Law 4338 to amend By-Law 4260, be brought
forward for Council consideration.
8
Carried
13.3 Development and Communication Services
13.3.1 DCS 19-25 Appointment of By-Law Enforcement Officer
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report DSC 19-25 Appointment of By-Law
Enforcement Officer as information;
AND THAT By-Law 4339 to appoint Cameron Cyr as a By-Law
Enforcement Officer for the Town of Tillsonburg, be brought forward
for Council's consideration.
Carried
13.3.2 DCS 19-26 Building, Planning and By-Law Services CO-OP
Student and Intership
Geno Vanhaelewyn, Chief Building Official, appeared before
Council to answer questions.
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report DCS 19-26 Building, Planning, By-
Law Services CO-OP Student and Internship, as information;
AND THAT Council continues to support the requirements set in
the Ontario Building Code Act to ensure adequate staffing are in
place to administer the Ontario Building Code;
AND FURTHER THAT Council direct staff to proceed in
establishing the Building, Planning, By-Law Office Assistant – CO-
OP Student and Building Services Inspector Internship positions
and recruitment process.
Carried
13.4 Finance
9
13.4.1 FIN 19-16 Auditor's Management Letter Report
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report FIN 19-16 Auditor’s Management
Letter Report, as information.
Carried
13.4.2 FIN 19-17 Turtlefest Loan Repayment
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives FIN 19-17 Turtlefest Loan Repayment, as
information.
Carried
13.4.3 FIN 19-20 2018 Financial Statement Reconciliation
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report FIN 19-20 2018 Financial Statement
Reconciliation, as information.
Carried
13.4.4 FIN 19-21 2018 Surplus Allocation
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 19-21 2018 Surplus Allocation,
as information;
AND THAT Council approve the allocation of the 2018 surplus of
$54,461 be contributed to specific reserves; Fleet & Equipment
$50,000; and the balance to Tax Rate Stabilization $4,461.
10
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-35 RFT 2019-013 Annandale Diamond Lighting
Enhancements
Opportunity was provided for comments and questions from
Council.
Staff noted that the project will be brought forward during the 2020
budget deliberations as it has been determined through the
procurement process that additional funding is required to complete
the project.
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-35 RFT 2019-013
Annandale Diamond Lighting Enhancements;
AND THAT Council cancel RFT 2019-13;
AND THAT the Annandale Diamond Lighting Enhancements are
considered during the 2020 Budget deliberations.
Carried
13.7.2 RCP 19-36 RZone Policy – Responsible Behaviour in
Recreation Spaces
Andrea Brown, Manager of Recreation Programs and Services,
appeared before Council to provide an overview of the proposed
RZone Policy.
Staff to forward the policy to the Police Services Board as
information.
Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
11
THAT Council receives Report RCP 19-36 RZone Policy -
Responsible Behaviour in Recreation Spaces;
AND THAT By-Law 4340 to adopt an RZone Policy, be brought
forward for Council's consideration.
Carried
13.7.3 RCP 19-37 Aquatic Facility Upgrades in Tillsonburg
The funding application deadline is November 12, 2019.
Staff to use funds released from the aquatic facility study budget to
work with consultants in order to prepare and report back to Council
with both large and small scale options to consider for submission.
Resolution # 23
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Report RCP Aquatic Facility Upgrades in Tillsonburg be
received;
AND THAT Staff prepare a submission for the Investing in Canada
Infrastructure Program’s Community, Culture and Recreation
Stream 2019 funding intake;
AND THAT the submission incorporates a major upgrade to the
Tillsonburg Community Centre using the MJMA Report as a
guideline;
AND THAT the submission incorporate funding for a splash pad
(site undetermined) and revitalization of the Lake Lisgar Waterpark
area;
AND THAT up to $20,000 from budgeted aquatic design study for
application options to be brought back to Council.
Carried
13.7.4 RCP 19-38 Auditorium Kitchen Upgrade Update
Resolution # 24
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
12
THAT Report RCP 19-38 Auditorium Kitchen Upgrade Update be
received, as information.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 25
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the Cultural, Heritage and Special Awards Advisory
Committee Minutes date August 7, 2019, the Transit Advisory Committee
Minutes dated August 20, 2019 and the Airport Advisory Committee
Minutes dated August 15, 2019, as information.
Carried
15.2 Long Point Region Conservation Authority Board of Director Minutes
Resolution # 26
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the Long Point Region Conservation Authority
Board of Director Minutes dated July 3, 2019 and August 7, 2019, as
information.
Carried
16. Motions/Notice of Motions
The following notice of motion will be brought forward at the Council Meeting on
Monday, September 23, 2019.
Moved by: Councillor Parker
THAT Town Hall public consultation be delayed until further options are made
available via Staff Report.
17. Resolutions/Resolutions Resulting from Closed Session
13
18. By-Laws
18.1 By-Law 4338, To Amend By-Law 4260 To Appoint Directors to the
BIA Board of Management
18.2 By-Law 4339, To Appoint a By-Law Enforcement Officer Cameron
Cyr
18.3 By-Law 4340, To Adopt an Rzone Policy
18.4 By-Law 4341, To Appoint an Interim CAO
Resolution # 27
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 4338, To Amend By-Law 4260 To Appoint Directors to the
BIA Board of Management; and
By-Law 4339, To Appoint Cameron Cyr as a By-Law Enforcement Officer;
and
By-Law 4340, To Adopt an RZone Policy; and
By-Law 4341, To Appoint an Interim CAO, be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 28
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 4337, to Confirm the Proceedings of the Council Meeting held on
September 9, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
14
There will be a Council Budget Meeting on Thursday, September 12, 2019
starting at 5:00 p.m. Due to time constraints there will be an item on the Agenda
that deals with an offer to purchase land.
The work occurring in the downtown core including implementing accessible
parking stalls, AODA upgrades at Ridout and Broadway is anticipated to be
completed by the end of the month.
Staff would like to remind the public that it is important to ensure you engage with
a Pedestrian Cross Over (PXO) by pressing the walk button and making clear
eye contact with motorist. Motorist are not to proceed until the pedestrian has
safely crossed the road.
21. Adjournment
Resolution # 29
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council meeting of Monday, September 9, 2019, be adjourned at 9:08
p.m.
Carried