190912 Budget MIN 1
MINUTES
Thursday, September 12, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
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1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Thursday,
September 12, 2019, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
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5. Departmental Reports
5.1 DCS 19-28 Offer to Purchase - 31 Earle Street
Resolution # 2
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive Report DCS 19-28 Offer to Purchase – 31 Earle
Street;
AND THAT a by-law be brought forward to declare the lands surplus and
to authorize the Mayor and Clerk to enter into an agreement of purchase
and sale with peopleCare Inc for the property known 31 Earle Street, and
more particularly described as Lots 25 and 26 Plan 966; Part WILLOW
ST, Plan 966.
Carried
6. 2020 Budget
6.1 FIN 19-18 2020 Budget Process
Council has requested that if possible to provide the budget binder a full
two weeks prior to the first Budget meeting in November in order to allow
them adequate time to review.
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives FIN 19-18 2020 Budget Process;
AND THAT the following dates are scheduled for Council Budget
Meetings:
November 18, 2019 4:00 pm – 9:00 pm
December 2, 2019 9:00 am – 4:00 pm
December 10, 2019 9:00 am – 4:00 pm
December 16, 2019 6:00 pm – 9:00 pm
January 6, 2020 5:00 pm – 9:00 pm
January 14, 2020 9:00 am – 4:00 pm
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January 20, 2020 6:00 pm (if required)
Carried
6.2 FIN 19-19 2020 Budget Considerations
Council to ask questions and discuss items as they are presented.
The comprehensive departmental overview of capital and operations to be
presented on the 2nd and 10th of December.
The external organizations should be presented at the end of the budget
process.
Council list of objectives:
• Accessible wheelchair swing in the Town
• Communications strategy
• Maintain service levels
• The tax rate percentage range to be within the rate of inflation
• 0.1% of budget allocated to external grant requests
• To look at community partnerships such as service clubs for building
renewal and new buildings such as a fire hall.
• To review buildings maintenance needs to ensure repairs and
buildings are maintained
• To ensure all projects are a need and not a want
Council has requested that binders include the variances from year to year
and new and significant changes should be identified.
Each quarter to be identified for business plan objectives.
Customer service to be a focus for all staff within the municipality.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council accepts report FIN 19-19 2020 Budget Considerations as
information.
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Carried
7. Motions/Notice of Motions
7.1 Notice of Motion for Which Previous Notice was Given
Discussion took place regarding the accounting format for other
municipalities and the cost to change our program to the standard format
of accounting.
Resolution # 5
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT all financial statements of the Town of Tillsonburg in 2020 including
the 2020 budget be converted to the standard format of accounting which
reflects deficits in brackets and surpluses without brackets
Carried
8. By-Laws
8.1 By-Law 4343 To Authorize the Sale of Land to peopleCare and to
Deem the Land Surplus
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 4343, To Authorize the SAle of Land to peopleCare Inc.
and to Deem the Land Surplus to the needs of the Municipality, be read
for a first, second, third and final reading and that the Mayor and Town
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
9. Confirm Proceeding By-law
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT By-Law 4342 to Confirm the Proceedings of the Council Meeting held on
Thursday, September 12, 2019 be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
10. Adjournment
Resolution # 8
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget Meeting of Thursday, September 12, 2019, be
adjourned at 6:25 p.m.
Carried