190923 Council MIN 1
MINUTES
Monday, September 23, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Regrets: Mayor Molnar
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
Terry Saelens, Acting Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Meeting of Monday, September
23, 2019 be adopted.
Carried
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4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Minutes of the Regular Council Meeting of September 9, 2019 and the
Budget Council Meeting of September 12, 2019 be approved.
Carried
2. Introduction of Interim CAO, Ron Shaw
Deputy Mayor Beres introduced Mr. Ron Shaw, Interim CAO for the Town of
Tillsonburg.
7. Presentations
7.1 Compensation Update
Marianne Love, ML Consulting, appeared before Council to provide a
Compensation Update for the Management Non-union Group of the Town,
providing a powerpoint to follow along.
Opportunity was given for comments and questions from Council.
As next steps, Ms. Love will be preparing a 2019 grid, moving into 2020.
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Town of Tillsonburg Compensation Update for the Management
Non-Union Group, as presented at the September 23, 2019 Council
Meeting, be received;
AND FURTHER THAT the information received be referred to Agenda
Item 12.1.2, HR 19-10.
Carried
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8. Public Meetings
9. Planning Applications
9.1 Application for Draft Plan of Condominium and Exemption from Draft
Plan Approval CD 19-02-7 - JMR Properties (253 Broadway)
Eric Gilbert, Senior Planner, County of Oxford, appeared before
Council to provide an overview of Report CP 2019-294.
Opportunity was provided for comments and questions from Council.
The salesperson for the facility was in attendance to answer
questions. Units are still available, with a move-in date early November.
Visit www.broadwayplace.ca for more information.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council advise County Council that the Town supports the
application for draft approval of a proposed condominium submitted by
Rego Management Inc., (File No. CD 19-02-7), prepared by MacDonald
Tamblyn Lord Surveying, dated February 20, 2019, for lands described as
Lot 944 & 945, Plan 500, Parts 4, 5, & 8 of 41R-6262, in the Town of
Tillsonburg;
AND FURTHER THAT Council advise County Council that the Town
supports the application for exemption from the draft plan of condominium
approval process, submitted by Rego Management Inc., (File No. CD 19-
02-7), prepared by MacDonald Tamblyn Lord Surveying, dated February
20, 2019, for lands described as Lot 944 & 945, Plan 500, Parts 4, 5, & 8
of 41R-6262, in the Town of Tillsonburg, as all matters relating to the
development have been addressed through the Site Plan Approval
process and a registered site plan agreement with the Town of
Tillsonburg.
Carried
10. Delegations
10.1 THI Quarterly Update
Dan Rasokas, Board Chair, THI, appeared before Council and provided a
THI Quarterly Update, including a powerpoint presentation.
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Opportunity was provided for comments and questions from Council.
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Tillsonburg Hydro Inc. Quarterly Update, dated September 23,
2019, be received as information.
Carried
10.2 Turtlefest 2019 Final Report
Suzanne Fleet, Festival Director, appeared before Council and provided a
Turtlefest 2019 Final Report, including a powerpoint presentation.
Opportunity was provided for comments and questions from Council.
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Turtlefest 2019 Final Report be received as information.
Carried
10.3 Lake Lisgar Waterpark Petition
Mandi Byrnes appeared before Council to file a petition and comments in
support of the Lake Lisgar Waterpark.
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Lake Lisgar Waterpark Petition be received as information.
Carried
11. Deputation(s) on Committee Reports
11.1 Report DCS 19-29 Town Hall Project Committee - Proposal Summary
and Public Engagement Process
John Veldman, Chair, Town Hall Project Steering Committee, appeared
before Council to provide an overview of Report DCS 19-29 Proposal
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Summary and Public Engagement Process, also commenting on the
Committee's mandate and the work the Committee has been doing over
the past 3 years.
Opportunity was provided for comments and questions from Council.
Discussion was held in regards to the proposed public consultation
process, communication to the public, as well as other Town Hall options.
The following resolutions were considered.
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives Report DCS 19-29 Town Hall Project Committee –
Proposal Summary and Public Engagement Process.
Carried.
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Town Hall Project Committee be authorized to move forward
with the public engagement process as outlined in this report.
Councillor Gilvesy called for a recorded vote.
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Gilvesy X
Councillor Luciani X
Councillor Parker X
Councillor Beres X
Councillor Esseltine X
Defeated.
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Staff provide a report which includes other Town Hall options
including a build our own option and modifying the current space.
Carried.
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12. Information Items
13. Staff Reports
13.1 Human Resource
13.1.1 HR 19-10 Chief Administrative Officer Job Description
Resolution # 9
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives HR 19-10 Chief Administrative Officer Job
Description as information;
AND THAT Council approves the updated Chief Administrative
Officer job description.
Carried
13.1.2 HR 19-11 - Pay Equity and Compensation Plan
Resolution # 10
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives HR 19-11 Pay Equity and Compensation
Plan as information.
Carried
13.2 Chief Administrative Officer
13.3 Clerk's Office
13.4 Development and Communication Services
13.5 Finance
13.6 Fire and Emergency Services
13.7 Operations
13.7.1 OPS 19-41 Oxford Simcoe St. Rehabilitation 2020 Pre-Budget
Approval Request
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Resolution # 11
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-41 Oxford/Simcoe St.
Rehabilitation 2020 Pre-Budget Approval Request;
AND THAT Council provides 2020 pre-budget approval for the
Oxford/Simcoe St. Rehabilitation in the amount of $175,384 from
Asset Management Reserves;
AND FURTHER THAT Council awards RFP 2019-008 to G.
Douglass Vallee Limited Consulting Engineers of Simcoe, ON at a
cost of $131,804.39 (net HST included), the highest scoring
proposal received.
Carried
13.8 Recreation, Culture & Park Services
13.8.1 RCP 19-43 Awarding RFT 2019-015 - Tillsonburg Community
Centre DHW Boiler Replacement
Resolution # 12
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report RCP 19-43 – Awarding RFT 2019-
015 – Tillsonburg Community Centre DHW Boiler Replacement;
AND THAT Council award RFT 2019-015 to 911777 Ontario
Limited O/A T.A. Thomson Electrical Contractors at a cost not to
exceed $127,646.66 before taxes.
Carried
13.8.2 RCP 19-44 Town Merchandise Sales History
Resolution # 13
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-44 Town Merchandise
Sales History for information.
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Carried
13.8.3 RCP 19-45 Scattering Garden at Tillsonburg Cemetery
Committee Recommendation
Moved by: Councillor Luciani
Seconded by: Councillor Esseltine
THAT Council receives Report RCP 19-45 – Scattering Garden at
Tillsonburg Cemetery Committee Recommendation for information
AND THAT Council approves the Parks, Beautification & Cemetery
Advisory Committee recommendation that a Scattering Garden is
developed within the Tillsonburg Cemetery as identified within the
amended Cemetery Master Plan;
AND THAT Council considers budget for implementation of a
Scattering Garden commencing with the 2020 capital budget.
Councillor Gilvesy called for a recorded vote.
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Gilvesy X
Councillor Luciani X
Councillor Parker X
Deputy Mayor Beres X
Councillor Esseltine X
Carried.
13.8.4 RCP 19-46 TCC CSR Service Level Increase
Resolution # 15
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Report RCP 19-46 – TCC CSR Service Level Increase be
received;
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AND THAT Council approves an increase in service levels by
adding 10 hours per week at the Customer Service desk at the
Tillsonburg Community Centre.
Carried
13.8.5 RCP 19-47 Otter Valley Corridor Fencing
Resolution # 16
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Report RCP 19-47 – Otter Valley Corridor Fencing be
received;
AND THAT Council confirms the position of Tillsonburg’s
representatives on the Otter Valley Utility Corridor Board of
Management endorsing the recommendation to authorize the
Municipality of Bayham to install utility corridor fencing;
AND THAT the Town’s 50% share of the cost for this work in the
amount of $4,967 be funded from the royalties collected by the
Town from the use of the utility corridor.
Carried
13.8.6 RCP 19-48 Annandale Diamond Drainage
Resolution # 17
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-48 – Annandale Diamond
Drainage;
AND THAT Council approves a reallocation of up to $12,000 from
the Annandale Lights Enhancement Project to install and repair
field drainage at Annandale Diamonds this fall with precedence
being given to Annandale 3-Ball Diamond.
Carried
14. New Business
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15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 18
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receive he Cultural, Heritage and Special Awards Advisory
Committee minutes dated September 4, 2019, the Parks, Beautification
and Cemetery Advisory Committee minutes dated September 5, 2019, the
Economic Development Advisory Committee minutes dated September
10, 2019, the Accessibility Advisory Committee minutes dated September
10, 2019, and the Recreation and Sports Advisory Committee Minutes
dated September 11, 2019, as information.
Carried
15.2 Otter Valley Utility Corridor Board Minutes
Resolution # 19
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the minutes of the Otter Valley Board of
Management meeting of September 9, 2019.
Carried
15.3 Business Improvement Area Board of Management Minutes
Resolution # 20
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the BIA Board of Management Minutes dated July
18, 2019, as information.
Carried
16. Motions/Notice of Motions
16.1 Councillor Parker - Town Hall Public Consultation
The motion was withdrawn by Councillor Parker.
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Resolution # 21
THAT town hall public consultation be delayed until further options are
made available via Staff Report.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
19. Confirm Proceedings By-law
Resolution # 22
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT By-Law 4344, to Confirm the Proceedings of the Council Meeting held on
September 23, 2019, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Fire Prevention Week is scheduled for October 6-12, 2019. This year's slogan is
'Not Everyone Wears a Cape, Plan Your Escape'. During the week, firefighters
will be visiting elementary schools, addressing the Grade 3 classes. An Open
House is planned for Thursday, October 7, 6:00-8:00pm at the Fire Hall.
Everyone is welcome to attend.
Ribfest is scheduled for September 27-29, 2019 at the Tillsonburg Fairgrounds.
Visit tillsonburgribfest.ca for more information.
The Town will be implementing a new phone system September 25 at noon. Ads
have been placed in the local newspaper and on social media. The new system
will connect the Oxford County, Southwest Oxford, Zorra and Ingersoll, using a 4
digit extension. Others may be connected in the future. The system has saved
the Town a substantial amount of capital, monthly phone charges will be lower,
and the service better.
Anyone interested in joining the Tillsonburg Dog Park Committee is encouraged
to submit an application.
21. Adjournment
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Resolution # 23
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, September 23, 2019 be adjourned at 8:53
p.m.
Carried