191015 Council MIN 1
MINUTES
Tuesday, October 15, 2019
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider:
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (Town Hall Project); and
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a proposed or pending acquisition or disposition of land by the Town
(Clearview Drive South).
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of Tuesday, October 15,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Minutes of the Council meeting of September 23, 2019, be approved.
Carried
7. Presentations
7.1 Tillsonburg Legion Poppy Campaign
Don Burton appeared before Council to provide information on the 2019
Poppy Campaign which is set to run from October 25, 2019 to November
11, 2019.
Resolution # 4
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT Council receive the presentation by Don Burton regarding the
Tillsonburg Legion Poppy Campaign, as information.
Carried
8. Public Meetings
Resolution # 5
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:07 p.m.
Carried
8.1 Application for Minor Variance A12-19 (Broadway Estates Inc.)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The agent, Henry Dalm, appeared before Council in support of the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approve Application File A12-19,
submitted by Broadway Estates Inc., for lands described as Lot 63, Plan
41M-218, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – R1 Zone Provisions, to reduce the
minimum required rear yard depth from 12 m (39.4 ft) to 9.3 m (30.5
ft), to facilitate the construction of a single detached dwelling with a
covered porch on the subject lands.
Subject to the following condition:
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1. A building permit for the proposed dwelling shall be issued within one
year of the date of the Committee's decision.
Carried
8.2 Application for Minor Variance A 13-19 (Green)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Gary Green, appeared before Council in support of the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approve Application File A13-19,
submitted by Broadway Estates Inc. (Gary and Sharon Green), for lands
described as Lot 9, Plan 41M-218, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, – Zone Provisions (R1) - Rear Yard
Minimum Depth, to reduce the required rear yard depth from 12 m
(39.3 ft) to 9.57 (31.3 ft), and;
2. Relief from Section 6.2, – Zone Provisions (R1) - Maximum
Permitted Lot Coverage, to increase the maximum permitted lot
coverage from 33% to 43% of lot area, to facilitate the construction of a
single detached dwelling and residential accessory building.
Subject to the following condition:
1. A building permit for the proposed dwelling and residential accessory
building shall be issued within one year of the date of the Committee's
decision;
Carried
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Resolution # 8
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:17 p.m.
Carried
9. Planning Applications
10. Delegations
10.1 Dereham Forge Playground Revitalization Project
The delegate was not in attendance.
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Ministry of Natural Resources and Forestry - Proposed Changes to
the Aggregate Resources Act
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the letter from the Ministry of Natural Resources
and Forestry regarding proposed changes to the Aggregate Resources
Act, as information.
Carried
12.2 153 Varnavair RC(Air)CS - Annual Tag Day
Resolution # 11
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the letter from the 153 Varnavair RC(Air)CS
regarding their Annual Tag Days, October 18 and 19, 2019, as
information.
Carried
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12.3 Letter of Thanks - Special Olympics Tillsonburg
Resolution # 12
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the letter of thanks from the Special Olympics
Tillsonburg, as information.
Carried
12.4 Request for Funds - Royal Canadian Legion Branch 153
Resolution # 13
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive the letter from the Royal Canadian Legion Branch
153 regarding a request for funds to support a restoration project, as
information;
AND THAT the matter be referred to the Community Trust Trustees for
consideration.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 HR 19-12 Full Time Health and Safety Coordinator
Ashley Andrews, Human Resources Manager, appeared before
Council to answer questions.
Resolution # 14
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report HR 19-12 Full Time Health and
Safety Coordinator as information;
AND THAT Council approve the additional funding to hire a Full
Time Health and Safety Coordinator.
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Defeated
13.2 Clerk's Office
13.2.1 CLK 19-25 Alternate County Council Position
Resolution # 15
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report CLK 19-25, Alternate County Council
Position as information;
AND THAT Council appoint Dave Beres as an Alternate Member of
County Council for the remainder of the Council term;
AND THAT a By-Law be brought forward for Council consideration.
Carried
13.2.2 CLK 19-26 Amend Smoking By-Law
Resolution # 16
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CL 19-26, Amend Smoking By-Law
– Outdoor Patio Space;
AND THAT an Amending By-law be brought forward for Council’s
consideration.
Defeated
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CL 19-26, Amend Smoking By-Law
– Outdoor Patio Space.
Carried
13.2.3 CLK 19-24 Community Safety and Well-Being Plan
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Resolution # 17
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CLK 19-24 Community Safety and
Well-Being Plan: A Collaborative Approach;
AND THAT Council declares its commitment to community safety
and well-being within the Town of Tillsonburg and all of Oxford
County;
AND FURTHER THAT Council support a collaborative approach to
Community Safety and Well-being planning within Oxford County
and the development of a joint Community Safety and Well-being
Plan with the lower tier municipalities within Oxford County;
AND FURTHER THAT Council approve the Terms of Reference for
the Community Safety and Well-being Planning Coordinating
Committee attached as Appendix B to this report and the Terms of
Reference for the Community Safety and Well-Being Planning
Advisory Committee attached as Appendix C to this report;
AND FURTHER THAT Council authorizes the allocation of
$10,000, from the 2019 one time funding from the Province, to hire
a consultant to act as the Community Safety and Well-being
Planning Coordinator for the development of the Oxford County
Community Safety and Well-being Plan.
Carried
13.2.4 CLK 19-27 Oxford County Cycling Advisory Committee
Appointment
Resolution # 18
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report CLK 19-27 Oxford County Cycling
Advisory Committee Appointment;
AND That Mark Salt be appointed as the Tillsonburg representative
on the Oxford Cycling Advisory Committee.
Carried
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13.2.5 CLK 19-29 Appointments to Dog Park Advisory Committee
Resolution # 19
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report CLK 19-29 Appointments to the Dog
Park Advisory Committee;
AND THAT Council appoint Pete Luciani as the Council
representative on the Tillsonburg Dog Park Advisory Committee;
AND THAT By-Law 4350 to amend Schedule A of By-Law 4247, be
brought forward for Council consideration.
Carried
13.3 Development and Communication Services
13.4 Finance
13.4.1 FIN 19-23 2019 OILC Debentures
Resolution # 20
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 19-23, 2019 OILC Debentures;
AND THAT Council By-Law 4348 authorizing the Mayor and
Treasurer to enter into a financing agreement with the Ontario
Infrastructure and Lands Corporation for $997,600 be brought
forward for Council consideration.
Carried
13.4.2 FIN 19-24 Investment Policy
Resolution # 21
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report FIN 19-24 Investment Policy;
AND THAT By-Law 4349 to adopt the Investment Policy be brought
forward for Council consideration.
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Carried
13.4.3 FIN 19-25 2018 Summary of Reserves and Trusts
Resolution # 22
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report FIN 19-25 2018 Summary of
Reserves and Trusts for information.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-42 Sidewalk Connectivity Program Outcomes
Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive Report OPS 19-42 Sidewalk Connectivity
Program Outcomes;
AND THAT Council continue its support of the Sidewalk
Connectivity Program through the budget deliberation process.
Carried
13.6.2 OPS 19-43 2019 OSIM Inspection Summary
Resolution # 24
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 19-43 2019 OSIM Inspection
Summary;
AND THAT the engineering design work for the retaining wall
replacement along Quarter Town Line at Beech Boulevard in the
amount of $85,000 be brought forward as part of the 2020 budget
deliberations;
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AND FURTHER THAT the engineering design work for the
rehabilitation of the culvert along Quarter Town Line at Stoney
Creek in the amount of $30,000 also be brought forward as part of
the 2020 budget deliberations.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-49 July - September 2019 RCP Activity Reports
Resolution # 25
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives Report RCP 19-49 – July - September 2019
RCP Departmental Activity Reports for information.
Carried
13.7.2 RCP 19-50 Town Merchandise Sales History - Supplemental
Resolution # 26
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 19-50 – Town Merchandise
Sales History – Supplemental for information.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
It was noted that staff continue to solicit feedback from residents regarding
the T:GO transit system which is provided to the Transit Advisory
Committee for review and comment.
It was noted that individuals or user groups interested in booking the
outdoor recreation pad should submit their request to facility booking staff
at the Community Centre.
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Resolution # 27
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the Museum Advisory Committee Minutes dated
June 27, 2019, the Transit Advisory Committee Minutes dated September
17, 2019, the Memorial Park Revitalization Advisory Committee Minutes
dated September 18, 2019, the Airport Advisory Committee Minutes
dated September 19, 2019, and the Cultural, Heritage and Special Awards
Advisory Committee Minutes dated October 2, 2019, as information.
Carried
15.2 Police Services Board Minutes
Resolution # 28
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Police Services Board Minutes dated June 20,
2019, and August 21, 2019, as information.
Carried
15.3 LPRCA Minutes of September 4, 2019
Resolution # 29
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Long Point Region Conservation Authority
Board of Directors Minutes dated September 4, 2019, as information.
Carried
16. Motions/Notice of Motions
Motion
Moved by: Councillor Gilvesy
Seconded by: Councillor Parker
THAT Council reconsider the motion for Staff to provide a report which includes
other Town Hall options including a build our own option and modifying the
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current space which was passed at the September 23, 2019, Council meeting
under item 11.1.
Carried.
Motion
Moved by: Councillor Gilvesy
Seconded by: Councillor Parker
THAT Staff provide a report which includes other Town Hall options including a
build our own option and modifying the current space.
Defeated.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4346, To amend By-Law 3596, being a by-law to prohibit
smoking in certain public places within the Town of Tillsonburg
18.2 By-Law 4348, 2019 OILC Borrowing By-Law
18.3 By-Law 4349, To Adopt a Municipal Investment Policy for the Town
of Tillsonburg
18.4 By-Law 4350, To Amend Schedule A of By-Law 4247 (Committee
Appointments)
Resolution # 30
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4348, 2019 OILC Borrowing By-Law; and
By-Law 4349, To Adopt a Municipal Investment Policy for the Town of
Tillsonburg; and
By-Law 4350, To Amend Schedule A of By-Law 4247 (Committee
Appointments), be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
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Resolution # 31
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4347, to Confirm the Proceedings of the Council Meeting held on
October 15, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The annual street side collection of loose leaves is scheduled to begin
on Monday, November 4, 2019. Loose leaves will only be collected once in each
area, visit tillsonburg.ca for more information.
21. Adjournment
Resolution # 32
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Meeting of Tuesday, October 15, 2019 be adjourned at 7:59
p.m.
Carried