191009 Recreation MIN The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
October 9, 2019
7:00 p.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Chris Parker, Dace Zvanitajs, Eugene Todd, Carrie Lewis, Don Baxter
Absent with Regrets: Jeff VanRybroeck, Kim Sage, Susie Wray
Also Present:
Andrea Brown, Margaret Puhr, Amanda Cook, Lindsay Munroe
1. Call to Order
The meeting was called to order at 7:04 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Don Baxter
Seconded by: Dace Zvanitajs
THAT the Agenda as prepared for the Sports and Recreation Advisory Committee
meeting of October 9, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Dace Zvanitajs
Seconded by: Don Baxter
THAT the joint Sports & Recreation Advisory Committee and Memorial Park
Revitalization Committee Meeting Minutes of September 11, 2019, be approved.
Carried
5. Presentations/Deputations
6. General Business & Reports
6.1. Hall of Fame update – invitations have been sent out, committee members
please RSVP to Becky. Everything will be taken care of by staff.
6.2. Signage on sports fields – background: in the past the fence signage was
directed by council to be taken down. There are frames with about half dozen
Committee: Recreation & Parks Advisory Committee Page - 2 - of 2
Date: April 11, 2019
signs now on the Kiwanis diamond, the question for the committee is whether
the committee would support more fence advertising. Don Baxter remembered
that there was a question of liability having signage on fences, if som eone was
to be injured by one. All ball fields in Ontario have signs. Liability insurance for
organizations is much bigger now and the revenue is great.
The committee feels that the signs are a good source of revenue and as long as
the process is run by the town and staff, there is no issue with these ; however
staff will get existing signage policy and the procedure for the committee to
review at the next meeting in order to pass a motion.
6.3. Facility Allocation Policy draft review. Rain out policy was added to existing
proposed document. Differentiation between adult groups: leagues affiliated with
association or adult groups without any association in terms of priority of
allocation was brought up by one of user groups as feedback and brought to the
committee for discussion. Feedback from the committee is that this kind of
distinction is not necessary, as the priorities as specified in the policy cover all
the options.
Proposed Resolution #3:
Moved by: Chris Parker
Seconded by: Carrie Lewis
THAT the Sports Facilities Allocation Policy as presented to the Recreation &
Sports advisory committee be approved and endorsed by the committee and
THAT this policy be sent to Town Council for final approval. Carried.
6.4. Committee goals and objectives review –committee had requested to meet with
Accessibility Advisory Committee. Based on feedback, a meeting will not be held
at this time. Further dialogue is required.
Staff to provide a chart of objectives from the Master Plan listed with progress, if
any, made for the November meeting.
7. Correspondence
8. Other Business
9. Next Meeting: November 13, 2019 at 7:00pm
10. Adjournment
Proposed Resolution #4
Moved by: Don Baxter
Seconded by:
THAT the October 9, 2019 Recreation and Sports Advisory Committee meeting be
adjourned at 7:53p.m.