191003 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
October 3, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Christine Nagy, Marian Smith, Donna Scanlan, Sue Saelens, Mike
Dean, Ken Butcher, Penny Esseltine & Maurice Verhoeve
Absent with Regrets: Paul Wareing & Bob Marsden
Also Present: Allison Jakobi
1. Call to Order
The meeting was called to order at 8:58 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Mike Dean
Seconded by: Ken Butcher
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee
meeting of October 3, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Mike Dean
Seconded by: Sue Saelens
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of September
5, 2019, be approved.
Carried
5. Presentations/Deputations
None
6. General Business & Reports
6.1. Cemetery Bylaw (#3640) Revisions – All;
The Committee reviewed and revised Section C of the current Cemetery Bylaw #3640.
Suggested changes were recorded and will be tracked. Upon completion of the By-law
review process, a revised By-law document will be presented back to the Committee for
their final review. The Committee is to come to the next meeting prepared to discuss
section “D”.
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 2
Date: October 3, 2019
6.2. Trail Enhancements – Paul DeCloet;
Paul DeCloet provided information the committee on a proposed plan to enhance both the
Carroll Trail and the 4th to North Street Trail. Paul has spoken with the Long Point
Regional Conservation Authority in regards to preparing a plan on how to effectively
manage invasive species on the trails. The LPRCA is willing to prepare a no cost plan and
submit to the Town for approval. There was discussion and general agreement with this
approach although no specific motions were tabled.
6.3. 2020 Keep Tillsonburg Beautiful & Tree Plant Event - All;
The committee discussed options for the continuation of tree plantings along the Trans
Canada Trail section where the 2019 tree planting took place. There was no specific
discussion on the Keep Tillsonburg Beautiful event for 2020.
6.4. Scattering Gardens Update - All;
The report detailing the Committee’s recommendations was presented to Council on Sept
23, 2019. Council referred the report to the upcoming budget process. The Committee
expressed a desire for a representative of the Committee to be present during the budget
meetings.
6.5. New Columbaria Update - All;
It was shared that the public tender for the new Columbaria closed today, October 3, 2019.
7. Correspondence
7.1 An email was shared from the Museum Council Advisory Committee regarding concerns with
trees, and recent trimming work that was completed, at the Annandale House site. The Chair
clarified that the management of trees on Town property is an operational issue and should be
referred to staff for follow-up. The Chair will reply to the Chair of the Museum Council Advisory
Committee to advise of this information.
8. Other Business
None
9. Next Meeting
Thursday, November 7, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room.
10. Adjournment
Resolution #3
Moved by: Marian Smith
Seconded by: Christine Nagy
THAT the October 3, 2019 Parks, Beautification and Cemetery Advisory Committee meeting be
adjourned at 10:05 a.m.
Carried