191112 Council MIN 1
MINUTES
Tuesday, November 12, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Tuesday, November
12, 2019, be adopted.
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Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of October 28, 2019, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
10.1 Dereham Forge Playground Revitalization Project
Melanie Dickson appeared before Council to provide an overview of the
Dereham Forge Housing Co-operative's proposed playground
revitalization project at their property at 390 Quarter Town Line,
Tillsonburg.
Theresa Owen, President of Dereham Forge Housing Co-operative was
also in attendance.
Ms. Dickson submitted a statistical sheet to be included in the record.
The Co-operative is requesting a contribution from the Town towards the
proposed playground revitalization project totaling $38,000.
Opportunity was provided for comments and questions from Council.
Staff to provide Ms. Dickson with information regarding the Oxford County
Council delegation process.
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Resolution # 3
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the delegation regarding the Dereham Forge
Playground Revitalization Project, as information.
AND THAT the request be provided to Council for consideration with the
Community Groups 2020 Budget requests.
Carried
10.2 Tillsonburg Minor Baseball League Request
Jon Nunn, Scott Vitias and Chris Lee appeared before Council to provide
an overview of the Tillsonburg Minor Baseball League's improvement
projects.
The League is requesting the Town to partner on the electrical installation
project on the Optimist diamonds.
Opportunity was provided for comments and questions from Council.
Staff to report back during 2020 budget deliberations regarding a
partnership with the Tillsonburg Minor Baseball League on the
improvement projects.
Resolution # 4
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receive the delegation from the Tillsonburg Minor Baseball
League, as information;
AND THAT Council in principal authorize the Director of Recreation
Culture and Parks or designate to work with the Tillsonburg Minor
Baseball League to complete the Hardball #1 improvements, electrical
installations on the Optimist diamonds and the dugout/scoreboard
improvements on the Kiwanis diamond.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
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12.1 Oxford County Staff Report PW 2019-44 Transitioning the Blue Box
Program to Full Extended Producer Responsibility
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Oxford County Staff Report PW 2019-44, as
information.
Carried
12.2 Oxford County Staff Report CP 2019-306 Provincial Policy Statement
(PPS) Review
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Oxford County Staff Report CP 2019-306, as
information.
Carried
12.3 Letter from Minister of Energy, Northern Development and Mines -
Ontario Electricity Rebate (OER)
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the letter from the Minister of Energy, Northern
Development and Mines regarding the Ontario Electricity Rebate, as
information.
Carried
12.4 Letter from Minister of Municipal Affairs and Housing - November 1,
2019 Update
Staff noted that the Town has received notification of a new funding
program which requires expression of interest by December 6, 2019. To
be discussed at upcoming meeting.
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Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the letter from the Ministry of Municipal Affairs and
Housing dated November 1, 2019, as information.
Carried
12.5 ICIP Green Stream Funding
Councillor Gilvesy left the meeting at 6:50 p.m.
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the correspondence regarding the ICIP Green
Stream Funding, as information.
Carried
13. Quarterly Reports
13.1 FIN 19-27 2019 Third Quarter Town Consolidated Results
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives report FIN 19-27 2019 Third Quarter Town
Consolidated Results as information.
Carried
13.2 FIN 19-26 2019 Third Quarter Corporate Services Results
13.3 DCS 19-36 Third Quarter Economic Development and Marketing
Results
13.4 DCS 19-31 2019 Third Quarter Building, Planning, By-Law Services
Results
13.5 FRS 19-09 Third Quarter Fire Services Results
13.6 OPS 19-48 2019 Third Quarter Operations Services Results
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13.7 RCP 19-54 Third Quarter Recreation Culture and Parks Results
Geno Vanhaelewyn appeared before Council to answer questions.
Resolution # 11
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the 2019 Third Quarter Department Results, as
information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 19-08 OPP Contract Renewal
Staff to arrange for the OPP to make a presentation regarding the
funding formula to Council at an upcoming meeting.
Staff to determine what implications the Community Safety and
Policing Act, 2019 coming into force would have on the contract.
Staff noted the current building lease agreement with the OPP is a
five (5) year agreement which will expire at the end of 2020. The
agreement includes a provision for a potential five (5) year
extension.
Resolution # 12
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CAO 19-08, OPP Contract Renewal;
AND THAT the Town of Tillsonburg accept the proposal from the
Ontario Provincial Police and renew the agreement for the provision
of Police Services under Section 10 of the Police Services Act with
Her Majesty the Queen in right of Ontario as represented by the
Solicitor General for a further period of six years.
AND FURTHER THAT a By-Law authorizing the Mayor and Clerk
to sign the agreement on behalf of the Corporation, be brought
forward for Council's consideration.
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Carried
14.1.2 CAO 19-09 Tillsonburg Recreation, Culture and Parks Service
Review
Dave Rushton left the meeting at 7:25 p.m.
Resolution # 13
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CAO 19-09, Tillsonburg Recreation,
Culture and Parks Service Review;
AND THAT the Town of Tillsonburg Council authorize the Mayor
and Clerk to execute the agreement with Clarico Group Inc. to
undertake a service review of the Town’s Recreation, Culture and
Parks Department in the amount of $38,195 inclusive of costs and
plus H.S.T.
Carried
14.2 Clerk's Office
14.2.1 CLK 19-30 Additional Appointments to Dog Park Advisory
Committee
Resolution # 14
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives Report CLK 19-30 Additional Appointments
to the Dog Park Advisory Committee;
AND THAT By-Law 4355 to amend Schedule A of By-Law 4247, be
brought forward for Council consideration.
Carried
14.3 Development and Communication Services
14.3.1 DCS 19-34 Road Naming – Northcrest Estates Subdivision
Geno Vanhaelewyn appeared before Council to answer questions.
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Opportunity was provided for comments and questions from
Council.
Staff to review the Town's Road Naming Policy and research best
practice regarding notification to family members.
Staff to attempt notifying family members of individuals whose
names are proposed to be used as road names.
Resolution # 15
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives Report DCS 19-34 Road Naming –
Northcrest Estates Subdivision as information.
AND THAT Council approves “Huntley Avenue”, “Livingston Drive”,
“Curren Crescent” and “Coulthard Street” as road names for the
Northcrest Estates subdivision.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 19-49 2020-21 Connecting Links Program Intake
Resolution # 16
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 19-49 2020-21 Connecting Link
Funding Program Intake;
AND THAT the Vienna Road Rehabilitation from Simcoe Street to
Highway 3 be endorsed as the Town’s project for the Connecting
Link funding application;
AND THAT the submitted Application meets the requirements of
MTO’s Connecting Links Program as described in the Program
Guide;
AND THAT a comprehensive asset management plan including
connecting links has been completed and publically posted;
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AND THAT the municipality will comply with the conditions that
apply to designated connecting links under the Highway Traffic Act
to ensure the safe and efficient movement of provincial traffic;
AND THAT the project put forward in the application will be
completed within the milestones stated in the Application;
AND THAT the Application is complete and factually accurate;
AND THAT the Interim Chief Administrative Officer be authorized to
execute the declaration statement within the formal application.
Carried
14.6.2 OPS 19-50 Rogers Lease Agreement at the Transfer Station
Resolution # 17
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 19-50 Rogers Lease Agreement
at the Transfer Station;
AND THAT a By-law authorizing Mayor and Clerk to execute the
Telecommunications Site Lease Agreement with Rogers
Communications Inc. be brought forward for Council consideration;
AND FURTHER THAT Council direct staff to provide a concurrence
letter on behalf of the Municipality.
Carried
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Staff noted that a policy is being created regarding advertising signage on
sport fields.
Resolution # 18
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
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THAT Council receive the Parks, Beautification and Cemeteries Advisory
Committee Minutes dated October 3, 2019, the Recreation and Sports
Advisory Committee Minutes dated October 9, 2019, and the Memorial
Park Revitalization Advisory Committee Minutes dated October 23, 2019,
as information.
Carried
16.2 Long Point Region Conservation Authority Board of Director Minutes
Resolution # 19
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive the Long Point Region Conservation Authority
Board of Director Minutes dated October 2, 2019, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4355, To Amend Schedule A of By-Law 4247 (Committee
Appointments)
19.2 By-Law 4357, To Authorize a Telecommunications Site Lease
Agreement with Rogers Communications Inc.
19.3 By-Law 4358, To Authorize an Agreement for the Provision of Police
Services Between the Corporation of the Town of Tillsonburg and the
Solicitor General
Resolution # 20
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 4355, To Amend Schedule A of By-Law 4247 (Committee
Appointments); and
By-Law 4357, To Authorize a Telecommunications Site Lease Agreement
with Rogers Communications Inc.; and
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By-Law 4358, To Authorize an Agreement for the Provision of Police
Services Between the Corporation of the Town of Tillsonburg and the
Solicitor General be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 21
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT By-Law 4356, to Confirm the Proceedings of the Council Meeting held on
November 12, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
The Town Hall Project Steering Committee is holding a Public Information
Session on the potential development of a future Town Hall. To view the
proposals and provide comments to the steering committee, the public is invited
to attend Public Information Sessions at the Tillsonburg Community Centre on
Wednesday, November 20, 2019 4:00 p.m. to 8:00 p.m. and Thursday,
November 21, 2019 10:00 a.m. to 2:00 p.m. There will also be an online survey
to provide additional opportunity for feedback.
Tillsonburg Fire Department will be collecting donations to the Tillsonburg
Helping Hand Food Bank during the annual Tillsonburg Santa Claus Parade on
Saturday, November 16, 2019.
The Town's Traffic Bylaw prohibits overnight parking on all streets from
November 15 to March 31, between 2:00 a.m. and 6:00 a.m. This allows
snowplow operators to safely and efficiently remove snow from local roadways.
The street side collection of loose leaves has been temporarily suspended and
will resume where it left off on November 18, 2019 subject to weather conditions.
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Members of the public can submit information regarding upcoming community
events on the Town's website to be posted on the Community Events Calendar.
Visit www.tillsonburg.ca.
22. Adjournment
Resolution # 22
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Council Meeting of Tuesday, November 12, 2019 be adjourned at 8:02
p.m.
Carried