200106 Budget Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL BUDGET MEETING
AGENDA
Monday, January 6, 2020
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council budget meeting of Monday, January 6, 2020,
be adopted.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council budget meeting of December 10, 2019, be approved.
6.Finance
6.1 FIN 20-02 2019 Reserve of Provincial Funding
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council approves the transfer of balance of unspent monies from the
Province’s one-time funding of $536,976 to the Asset Management Reserve for use
in the 2020 Capital Budget.
6.2 RCP 20-01 Diamond Improvements Proposed by TMBI
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Report RCP 20-01 Diamond Enhancements Proposed for 2020 by TMBI be
received for information.
7.Motions/Notice of Motions
7.1 Capital Project X26 - Scattering Garden
Proposed Resolution #5
Moved By: Councillor Parker
Seconded By: ________________
THAT Project X26 - Scattering Garden phased implementation be removed from the
2020 Budget.
7.2 Capital Project X06N - LLWP Tables and Pool Inflatables
Proposed Resolution #6
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT only the tables be purchased under Project X06N - Tables and Pool
Inflatables;
AND THAT the pool inflatable purchase portion of Project X06N be removed from the
2020 budget.
7.3 Capital Project X19N-FAC-FCA - Scheduled Work at Various Locations
Proposed Resolution #7
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT all projects captured in Project X19N-FAC-FCA Scheduled work at various
locations be brought back to Council on a project for project basis for approval.
7.4 Capital Project X72 - Airport Master Plan and Project X75 - General Aviation Access
Road
Proposed Resolution #8
Page 2 of 24
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT in support of a resolution passed by the Tillsonburg Airport Advisory
Committee at their December 11, 2019 meeting, that Project X72 Airport Master Plan
be deferred until 2021 for budget consideration;
AND THAT due to safety concerns and increased traffic at the airport that Project
X75 General Aviation Access Road which has been identified as a priority be
included in the 2020 budget;
AND THAT Project X75 be funded from the tax rate stabilization reserve to be repaid
from the sale of surplus lands at the airport.
7.5 Capital Project Manager for Recreation Culture and Parks
Proposed Resolution #9
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT the Project Manager allocation be removed from the Capital Projects within the
Recreation, Culture and Parks Department;
AND THAT the three year contract position for a Project Manager identified in Report
RCP 19-64 is not approved.
7.6 Capital Project X30N - Compact Storage for Artifacts
Proposed Resolution #10
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the $10,000 contribution to reserves for Compact Storage for Artifacts at the
Museum be removed from the 2020 budget.
7.7 Capital Project X25N - Annual Playground Replacement Program - Glendale Park
Proposed Resolution #11
Moved By: Councillor Rosehart
Seconded By: ________________
THAT $78,800 for Capital Project X25, the annual playground replacement program
be removed from the 2020 budget
7.8 Capital Project X04W - Refresh Recreation Master Plan
Proposed Resolution #12
Moved By: Councillor Rosehart
Seconded By: ________________
Page 3 of 24
THAT the $21,000 to come from reserves for Capital Project X04W, Refresh
Recreation Master Plan be removed from the 2020 budget.
7.9 Capital Project X24W - Install Permanent Walls at Kinsmen Bandshell
Proposed Resolution #13
Moved By: Councillor Rosehart
Seconded By: ________________
THAT $31,500 expenditure for Capital Project X24W to install permanent walls at the
Kinsmen Bandshell be removed from the 2020 Budget.
7.10 Capital Project X41N Skateboard/Pumptrack repairs and expansion
Proposed Resolution #14
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the $10,000 contribution to reserves for the skateboard/pumptrack repairs and
expansion be removed from the 2020 Budget.
7.11 Concert Series for 2020
Proposed Resolution #15
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the Concert Series which includes a July outdoor Concert and a New Years
Event be removed from the 2020 Budget.
7.12 Accessible Wheelchair Swing
Proposed Resolution #16
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the Accessible Wheelchair Swing be located in a park within the Community
Centre Complex Grounds, either by the Tennis Courts or the Waterpark.
7.13 Capital Project X53 - New Fire Unit - Command Vehicle
Proposed Resolution #17
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the $80,000 expenditure for a new Fire Unit, Command Vehicle be put on hold
until the Town has a new Fire Chief.
8.By-Laws
Page 4 of 24
8.1 By-Law 2020-005, To Appoint a Chief Administrative Officer for the Town of
Tillsonburg
8.2 By-Law 2020-006, To Appoint a Deputy Mayor for the Town of Tillsonburg
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-005, To Appoint a Chief Administrative Officer for the Town of
Tillsonburg; and
By-Law 2020-006, To Appoint a Deputy Mayor for the Town of Tillsonburg, be read
for a first, second, third and final reading and that the Mayor and the Clerk be and are
hereby authorized to sign the same, and place the corporate seal thereunto.
9.Confirm Proceedings By-law
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-007, to Confirm the Proceedings of the Council Meeting held on January
6, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
10.Adjournment
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
THAT the Council budget meeting of Monday, January 6, 2020, be adjourned at ____ p.m.
Page 5 of 24
1
MINUTES
Tuesday, December 10, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:00 am.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council budget meeting of Tuesday,
December 10, 2019, be adopted.
Carried
Page 6 of 24
2
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council budget meeting of December 2, 2019, be
approved.
Carried
6. Finance
6.1 Tab 8 - Building and By-Law Financials
Geno Vanhaelewyn, CBO presented the Building and By-Law financials.
Council requested no revisions for Building and By-Law.
6.2 Tab 10 - Tillsonburg Hydro Inc. Financials
Ian McKenzie GM of Tillsonburg Hydro Inc. appeared before Council and
presented the THI Financials.
Council were given the opportunity to ask questions.
Council had no revisions for THI Financials.
6.2.1 HYD 19-01 Water Heater Rental Service
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
That Council receive Report HYD 19-01 for information;
AND THAT Council direct staff to provide a report of options to exit
the water heater rental service back to council by January 6, 2020.
Carried
6.3 Tab 9 - Economic Development and Marketing Financials
Page 7 of 24
3
6.3.1 DCS 19-37 White Paper – Service Level Increase
The request for a service level increase is for a part time position.
6.4 Tab 6 - Recreation, Culture and Parks Financials
Discusssion to take place with the BIA to determine roles and
responsibilities regarding beautification in the downtown. To determine
prior to the final budget approval.
A revised MOUD between the Town and the BIA will be brought forward in
Q1 of 2020.
The cultural grants for the Cultural, Heritage and Special Awards
committee to be reduced to $6500 from the previous $10,000.
6.4.1 RCP 19-63 White Paper - Achieving Energy Cost Savings at the
Tillsonburg Community Centre
6.5 Tab 14 - Recreation, Culture and Parks Capital
The budget reflects $20,000 for the scattering garden, the justification
sheet for future years will be adjusted to reflect no future dollars.
X26 - scattering garden - to provide a report regarding location of the
scattering garden once the Parks, Beautification & Cemetery Advisory
Committee have reviewed the proposed locations.
X06 - discussion took place regarding removing the inflatables from the
budget as the slide is proposed to be replaced.
X28 museum - cultural master plan - to provide options to do a more cost
effective plan at the Jan 6th meeting.
Council to provide the Clerk’s Office with notice of motions for budget
adjustments to be considered at the January 6th Budget Meeting.
6.5.1 RCP 19-58 White Paper - Feedback from Service Clubs About
the Future of the LLWP
6.5.2 RCP 19-61 White Paper - Summary of Facility Condition
Assessment Reports
X19 - projects will come to council for approval when required in
accordance with the purchasing policy.
6.5.3 RCP 19-65 White Paper - Capital Project Status Update
Page 8 of 24
4
6.5.4 RCP 19-64 Project Management for Recreation, Culture and
Parks Capital Projects
Discussion took place regarding a project management position -
Staff to come back with more information regarding the position and
how it will be utilized for the entire corporation.
The proportional cost of this position is in the draft budget.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Report RCP 19-64 - Project Management for Recreation,
Culture and Parks Capital Projects is received for information.
Carried
6.5.5 RCP 19-66 Pre-budget Approval For a Replacement Waterslide
at Lake Lisgar Waterpark
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Report RCP 19-66 Pre-Budget Approval for a Replacement
Waterslide at Lake Lisgar Waterpark is received;
AND THAT Council authorizes a sole-source procurement of a
replacement waterslide from ProSlide Technology Inc. (Ottawa);
AND THAT Council gives pre-budget approval to purchase the
supply and installation of a replacement waterslide and tower from
ProSlide Technology Inc. (Ottawa) for their quoted cost of $327,900
plus applicable taxes so that the installation can be completed in
time for the 2020 summer season.
Carried
6.6 FIN 19-29 2020 Capital Pre-Budget Approval
To ensure signage projects are large enough for individuals to read
them. RCP to provide a report on project X03 update signage at the TCC
and memorial park.
Page 9 of 24
5
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Report FIN19-29 2019 Capital Pre-Budget Approval be received;
AND THAT Council gives 2020 pre-budget approval for Project x95
Asphalt Resurfacing $400,000;
AND THAT Council gives 2020 pre-budget approval for Project x93
Oxford/Simcoe St. Rehabilitation $1,753,800;
AND THAT Council gives 2020 pre-budget approval for Project x92
Rolling Meadows Reconstruction Phase 1 of 2 $700,000;
AND THAT Council gives 2020 pre-budget approval Project x91 Rouse St.
Sanitary & Storm Sewer Installation $300,000;
AND THAT Council gives 2020 pre-budget approval for Project x36
Annandale Diamond Lighting Upgrades $315,000;
AND THAT Council gives 2020 pre-budget approval for Project x05 Lane
Ropes and Carts $15,800;
AND THAT Council gives 2020 pre-budget approval for Project x03
Update signage at TCC/Memorial Park $21,000.
Carried
7. Motions/Notice of Motions
The BIA will be required to present their budget to Council in the New Year.
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the special Council Budget meeting of December 16, 2019 be cancelled.
Carried
8. Confirm Proceedings By-law
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
Page 10 of 24
6
THAT By-Law 4373, to Confirm the Proceedings of the Council Meeting held on
December 10, 2019, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
9. Adjournment
Resolution # 8
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council budget meeting of Tuesday, December 10, 2019, be
adjourned at 12:16 p.m.
Carried
Page 11 of 24
Page 1 of 2
Subject: 2019 Reserve of Provincial Funding
Report Number: FIN 20-02
Author: Dave Rushton, Director of Finance, CPA
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 6, 2020
Recommendation:
THAT Council approves the transfer of balance of unspent monies from the Province’s
one-time funding of $536,976 to the Asset Management Reserve for use in the 2020
Capital Budget.
Background:
Early in 2019, the Province made a one-time payment to the Town of Tillsonburg in the
amount of $622,976 for use in service efficiency and capital improvements. Report FIN
19-08 - Additional Funding From Upper Orders Of Government requested to put these
monies in the Asset Management Reserve however the decision at the time was to
receive the report as information.
Discussion:
It is important for 2019 financial reporting, that the balance of these funds go into a
reserve so that they do not create a surplus in 2019. The funds were intended to go to
programs like service delivery and capital assets so staff is recommending that it goes
into the Asset Management Reserve for use with capital purchases and studies.
A summary of the use to date of the funds and potential use through the 2020 Budget is
below.
Page 12 of 24
FIN 20-02 Page 2 of 2
Consultation:
Ministry of Municipal Affairs and Housing have contacted staff to confirm the types of
use of these funds to include in their internal reporting.
Financial Impact/Funding Source:
These funds will be used to assist the Town in addressing the infrastructure deficit that it
currently faces.
Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government☒ Demonstrate strong leadership in Town initiatives
☒ Demonstrate accountability
2. Demographic Balance
☒ Provide opportunities for families to thrive
3. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
Page 13 of 24
Page 1 of 5
13573898782,,,RCP 20-01 Diamond Improvements Proposed by TMBI
Subject: Diamond Enhancements Proposed for 2020 by TMBI
Report Number: RCP 20-01
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: Council Budget Meeting
Meeting Date: Monday, January 6, 2020
Recommendation:
THAT Report RCP 20-01 Diamond Enhancements Proposed for 2020 by TMBI be
received for information.
Background:
Tillsonburg Minor Baseball Inc. (TMBI) proposes to carry out some diamond upgrades
at Town facilities. Some of the proposed upgrades will impact the Town’s costs or
require a complementary investment by the Town. Council requested a report from staff
be brought forward during the 2020 budget process.
Discussion:
At the November 12, 2019 Council Meeting, representatives of TMBI brought forward
several diamond upgrades the organization would like to see implemented at Town-
owned ball facilities. The following resolution was passed by Council:
Moved by: Chris Parker
Seconded by: Chris Rosehart
THAT Council receive the delegation from the Tillsonburg Minor Baseball
League, as information;
AND THAT Council in principle authorize the Director of Recreation Culture and
Parks or designate to work with the Tillsonburg Minor Baseball League to
complete the Hardball #1 improvements, electrical installations on the Optimist
diamonds and the dugout/scoreboard improvements on the Kiwanis diamond.
Staff met with TMBI representatives on December 12, 2019 and December 19, 2019 to
review various aspects of the improvements proposed for 2020.
Hardball #1
Improvements to the configuration of the infield at Hardball #1 were substantially
completed by TMBI and contractors in the late fall of 2019. The changes make it
possible for a wider range of teams to use the diamond. There will be some additional
work required in the spring to ensure that the affected turf areas are properly re -
established. This work was entirely funded by TMBI. TMBI also proposes to replace
Page 14 of 24
RCP 20-01 Page 2 of 5
13573898782,,,RCP 20-01 Diamond Improvements Proposed by TMBI
the foul poles on Hardball #1 at their expense in 2020. There has been discussion
about TMBI funding the installation of irrigation on the field in a future year.
Town staff were anticipating replacing the above-ground portion of the dugouts and
repairing the concrete portion in 2020. As part of this work, the water meter site would
be removed and the taps reattached to an underground supply from the Arena. The
estimated cost of this work is $20,000.
Optimist Diamond Electrical
TMBI has been working with 3E Power on a
plan to supply hydro at the Optimist
Diamonds so that there is no longer any
need to use noisy, heavy and inconvenient
generators for the pitching machines used
there. The proposal is for a relatively simple
installation of buried hydro conduit from a
street pole near Lisgar Avenue to post-
mounted outlets near the first-base fence
line on Optimist #1 and the third-base fence
line on Optimist #2. TMBI and 3E will pay
for this portion of the work.
Tillsonburg Hydro Inc (THI) specifies that
the supply be metered as it is not for a
streetlight/sentinel light. There is no existing service in the vicinity of this diamond, and
therefore a new service will be required. While a pole-mounted service panel is the
least expensive option, the more durable and flexible long-term solution would be to
have the service go underground from the pole to a ground -mount pedestal just inside
the perimeter fence around the ball diamonds. The cost to install this service and hydro
meter, as well as the consumption and monthly costs associated with the utility account
would be the Town’s responsibility. Depending on the approach, the cost for the Town’s
portion of the installation is estimated at $3,000-$6,000. Utility costs are estimated at
$600-$750 per year.
Kiwanis Diamond
TMBI proposes to install shade covers over the
player benches at the Kiwanis Diamond in
2020, and to replace the score clock in a future
season. This work would be done at TMBI
expense. To align with best practices in risk
management Town staff recommends
augmenting the fencing in front of the benches
to fill in the gap between the existing fence and
the roofline. This additional fencing would be a
Town cost.
Page 15 of 24
RCP 20-01 Page 3 of 5
13573898782,,,RCP 20-01 Diamond Improvements Proposed by TMBI
Adding the shade covers means that the existing bleachers will need to be relocated
because of sightlines. Currently, the bleachers rest on the ground, which means that
weeds grow up under them. When the bleachers are relocated, staff recommend s that
concrete pads be poured for them to sit on to eliminate the weed maintenance issue.
The cost to pour the pads, relocate the bleachers and make any repairs that result from
them being moved would be a Town cost. This cost has not yet been determined.
Consultation:
RCP staff has met with TMBI representatives and consulted with Hydro Operations staff
to develop the contents of this report.
Financial Impact/Funding Source:
The 2020 draft capital budget included Project X38 which requested $100,000 for
capital maintenance work on the ball diamonds and tennis courts, and which could have
funded the Town’s costs for implementing the improvements noted above. This
allocation has been repurposed for the waterslide replacement, so there is currently no
2020 capital budget allocation available to deliver the Town’s portion of the proposed
enhancements.
While not ideal, the dugout enhancements on Hardball #1 and the bleacher relocation at
Kiwanis do not have to be done in order for the TMBI upgrades to proceed. Council
could consider funding these items in the 2021 capital budget , by which time more
complete costing can be established. The Town’s portion of the electrical service for
the Optimist Diamonds can be incorporated into the Department 2020 operational
budget for sports field maintenance.
Budget Impact Summary by Year
Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government
☒ Demonstrate accountability
2. Economic Sustainability
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
2020 2021
Hydro upgrade at Optimist Diamonds $3,000-$6,000 $750
Dugout improvements at HB#1 $20,000
Bleacher relocation at Kiwanis $30,000
$3,000-$6,000 $50,750
Budget YearProject
Page 16 of 24
RCP 20-01 Page 4 of 5
13573898782,,,RCP 20-01 Diamond Improvements Proposed by TMBI
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
Page 17 of 24
RCP 20-01 Page 5 of 5
13573898782,,,RCP 20-01 Diamond Improvements Proposed by TMBI
Report Approval Details
Document Title: RCP 20-01 - Diamond Improvements Proposed by TMBI.docx
Attachments:
Final Approval Date: Jan 2, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 2, 2020 - 1:19 PM
Page 18 of 24
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-005
A BY-LAW To Appoint a Chief Administrative Officer for the Town of Tillsonburg.
WHEREAS Municipal Councils may appoint a Chief Administrative Officer pursuant to
Sections 72 and 73 of the Municipal Act, R.S.O. 1990, Chapter M.45.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Kyle Pratt is hereby appointed Chief Administrative Officer with such
authority and duties as contained in Schedule “A” attached hereto.
2. THAT Schedule “A” shall form part of this By-Law as if written and incorporated
herein.
3. THAT By-Law 4341, To appoint Ron Shaw as Interim Chief Administrative
Officer, is hereby repealed.
4. THAT this By-Law shall come into full force and effect on January 13, 2020.
READ A FIRST AND SECOND TIME THIS 6th day of JANUARY, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 6th day of JANUARY, 2020.
___________________________
MAYOR – Stephen Molnar
______________________________
DEPUTY CLERK – Amelia Jaggard
Page 19 of 24
By-Law 2020-005 Schedule ‘A’ Page 1 of 3
Chief Administrative Officer
Summary of Position
Reporting to the Mayor and Council, the Chief Administrative Officer, is the most senior
official accountable for the overall administration and management of the Municipality of
the Town of Tillsonburg.
Provides direction in accordance with the Town’s strategic planning process to ensure
the effective and efficient delivery of services to Town residents and businesses in a
manner that reflects effective utilization of the human, financial, and physical resources
of the Town of Tillsonburg.
Through senior management, is responsible for implementation of policies approved by
Council. Administers, plans, organizes, directs and controls all municipal operations and
services in accordance with municipal policies and relevant legislation.
Provides guidance to the Mayor and Town of Tillsonburg Council in the development of
public policy, by providing relevant information to Council as required.
Effectively communicates and liaises with Council, internal and external contacts, the
public, media, government ministries and agencies, boards, solicitors, etc.
Oversees and provides direction to cross-departmental efforts to continuously improve
the overall citizen experience.
Responsibilities
Reports to, is accountable to, and receives direction from Council in the
performance of the duties of the CAO.
Policy advisor to Council, the CAO provides unbiased, timely, current,
professional advice, information, best practices and options in a clear and
comprehensive manner to facilitate Council in making informed decisions.
Attends Council, and advisory committees as required, providing advice and
information in the formulation of corporate policy.
Implements the decisions of Council by ensuring that policies, procedures,
programs, and strategies are in place following Council directives.
Page 20 of 24
By-Law 2020-005 Schedule ‘A’ Page 2 of 3
Coordinates all functions of the various departments/offices working with area
municipalities, the County of Oxford, and special boards and commissions to
provide a high level of services to the residents of the Town of Tillsonburg and
make recommendations to Council to improve upon services.
Provides leadership, direction, and guidance for the Senior Leadership Team
Maintains current knowledge of trends and developments affecting Town
operations including legislation, Ministry directives, funding, opportunities,
procedural rulings, and related matters, bringing relevant information to Council
and/or committees and boards.
Leads and advises the Mayor and Council with regard to the vision and values of
the Town.
Performs additional duties that may be required in the interest of the Town as
Council may assign.
Leadership
The CAO brings a strong and collaborative, people-focused leadership style and
builds, engages and motivates a high performing team.
Provides leadership and establishes internal directives to direct reports to
implement standards for current and future operations and service delivery as
directed by Council.
Oversees day to day management of operations and service delivery ensuring
efficiencies in all departments.
Responsible for the implementation of an effective human resources strategy and
programs, including recruitment, total compensation, performance management,
training, development, policy, employee relations, succession planning, and
organizational efficiencies.
Solves problems on a daily basis within departments, particularly as they relate to
Town policy, such as legal, financial and major projec ts. Provides advice to the
Mayor, members of council, and Senior Leadership Team to assist in solving
problems that arise and recommends a course of action.
Page 21 of 24
By-Law 2020-005 Schedule ‘A’ Page 3 of 3
Operations
Manages business and financial planning, revenue generation, asset
management planning, capital and operating budget, and sound stewardship
of fiscal, human, and physical assets.
Meets regularly with Senior Leadership Team to review policy directions of
Council and assigns responsibility for implementation and execution.
Undertakes changes to the organizational structure to improve efficiency
and/or service delivery to the public, and to ensure Council is informed of any
changes.
Maintains strong and effective external relationships with municipal auditors,
solicitors, consultants, community organizations, federal and provincial
government agencies and the public, on behalf of the Town.
Responsible for the hiring, directing, motivating, performance, and disciplining
of staff, up to, and including termination.
Communication
Responsible for corporate internal and external communications, branding and
media relations.
Uses a variety of tools to ensure effective and efficient communications with
Mayor and Council, county staff, volunteers, residents, businesses, stakeholders,
developers, visitors, and the media.
Participates in professional associations.
Communicates with colleagues in other municipalities and senior government
officials.
Page 22 of 24
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-006
A BY-LAW To Appoint a Deputy Mayor for the Town of Tillsonburg.
WHEREAS the Municipal Act, 2001, S.O. C 25, authorizes a municipality to change the
titles for its head of council and other members of its council.
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to appoint a Deputy Mayor for the Corpora tion of the Town of
Tillsonburg;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Dave Beres is hereby appointed as Deputy Mayor for a term ending
November 14, 2022.
2. THAT this By-Law is passed pursuant to the Municipal Act , 2001 S.O. 2001,
Chapter 25.
3. THAT any previously enacted By-Laws which are inconsistent with the purpose
and intent of this By-Law are hereby repealed.
4. THAT This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 6th day of JANUARY, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 6th day of JANUARY, 2020.
___________________________
MAYOR – Stephen Molnar
______________________________
DEPUTY CLERK – Amelia Jaggard
Page 23 of 24
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-007
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on
the 6th day of January, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Coun cil of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on January 6, 2020, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 6th DAY OF JANUARY, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 6th DAY OF JANUARY, 2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
DEPUTY CLERK – Amelia Jaggard
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