200106 Budget MIN 1
MINUTES
Monday, January 6, 2020
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Deputy Clerk
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Regrets: Donna Wilson, Town Clerk
Terry Saelens, Acting Fire Chief
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1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 2020-001
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council budget meeting of Monday,
January 6, 2020, be adopted.
Carried
3. Moment of Silence
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4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-002
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the minutes of the Council budget meeting of December 10, 2019, be
approved.
Carried
6. Finance
6.1 FIN 20-02 2019 Reserve of Provincial Funding
Resolution # 2020-003
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council approves the transfer of balance of unspent monies from
the Province’s one-time funding of $536,976 to the Asset Management
Reserve for use in the 2020 Capital Budget.
Carried
6.2 RCP 20-01 Diamond Improvements Proposed by TMBI
Resolution # 2020-004
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Report RCP 20-01 Diamond Enhancements Proposed for 2020 by
TMBI be received for information.
Carried
7. Motions/Notice of Motions
7.1 Capital Project X26 - Scattering Garden
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Staff noted that the project is currently in the budget as a single phased
project valued at $20,000 which is intended to create natural landscaped
zones purposed for scattering.
Resolution # 2020-005
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Project X26 - Scattering Garden implementation be removed from
the 2020 Budget.
Carried
7.2 Capital Project X06N - LLWP Tables and Pool Inflatables
The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT only the tables be purchased under Project X06N - Tables and Pool
Inflatables;
AND THAT the pool inflatable purchase portion of Project X06N be
removed from the 2020 budget.
7.3 Capital Project X19N-FAC -FCA - Scheduled Work at Various
Locations
Resolution # 2020-006
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the facade project at the Customer Service Building Project X19N-
FAC-FCA be brought to Council with options prior to being released for
tender;
AND THAT all other projects captured in Project X19N-FAC-FCA
Scheduled work at various locations be brought back to Council on a
project for project basis for approval.
Carried
7.4 Capital Project X72 - Airport Master Plan and Project X75 - General
Aviation Access Road
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The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT in support of a resolution passed by the Tillsonburg Airport Advisory
Committee at their December 11, 2019 meeting, that Project X72 Airport
Master Plan be deferred until 2021 for budget consideration;
AND THAT due to safety concerns and increased traffic at the airport that
Project X75 General Aviation Access Road which has been identified as a
priority be included in the 2020 budget;
AND THAT Project X75 be funded from the tax rate stabilization reserve to
be repaid from the sale of surplus lands at the airport.
Resolution # 2020-007
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Project X76 General Aviation Access Road at the Airport be further
investigated in 2020 with a report back being brought back to Council.
Carried
7.5 Capital Project Manager for Recreation Culture and Parks
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Project Manager allocation be removed from the Capital
Projects within the Recreation, Culture and Parks Department;
AND THAT the three year contract position for a Project Manager
identified in Report RCP 19-64 is not approved.
Resolution # 2020-008
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
Motion to separate the motion noted below into two parts.
Carried
Resolution # 2020-009
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT the Project Manager allocation be removed from the Capital
Projects within the Recreation, Culture and Parks Department.
Carried
Resolution # 2020-010
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
Motion to reconsider the previous motion.
Defeated
The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
AND THAT the three year contract position for a Project Manager
identified in Report RCP 19-64 is not approved.
7.6 Capital Project X30N - Compact Storage for Artifacts
Resolution # 2020-011
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT project X30-N C&H - Compact Storage for artifacts be sent to the
Committee for review and put the $10,000 in reserves as proposed in the
2020 budget.
Carried
7.7 Capital Project X25N - Annual Playground Replacement Program -
Glendale Park
The notice of motion below was withdrawn.
Moved By: Councillor Rosehart
Seconded By: ________________
THAT $78,800 for Capital Project X25, the annual playground
replacement program be removed from the 2020 budget
7.8 Capital Project X04W - Refresh Recreation Master Plan
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Resolution # 2020-012
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the $21,000 to come from reserves for Capital Project X04W,
Refresh Recreation Master Plan be removed from the 2020 budget.
Carried
7.9 Capital Project X24W - Install Permanent Walls at Kinsmen Bandshell
Staff noted the bandshell is a municipal asset.
Resolution # 2020-013
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT funding for Capital Project X24W to install permanent walls at the
Kinsmen Bandshell be funded by community donations fully.
Defeated
7.10 Capital Project X41N Skateboard/Pumptrack repairs and expansion
The notice of motion below was withdrawn.
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the $10,000 contribution to reserves for the skateboard/pumptrack
repairs and expansion be removed from the 2020 Budget.
7.11 Concert Series for 2020
Resolution # 2020-014
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Concert Series which includes a July outdoor Concert and a
New Years Event be removed from the 2020 Budget.
Carried
7.12 Accessible Wheelchair Swing
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Resolution # 2020-015
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Accessible Wheelchair Swing be located in a park within the
Community Centre Complex Grounds, either by the Tennis Courts or the
Waterpark.
Carried
7.13 Capital Project X53 - New Fire Unit - Command Vehicle
Resolution # 2020-016
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the $80,000 expenditure for a new Fire Unit, Command Vehicle be
put on hold until the Town has a new Fire Chief.
Defeated
Resolution # 2020-017
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Project X29W PKS ANHS Replacement Fence wood fence chain
link for $8,400 be removed from the budget and other options be brought
forward for 2021 budget.
Carried
Resolution # 2020-018
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
Resolved that Project X35 (Paint and Refurbish Memorial Park Pavilion)
be included in 2020 Capital Budget and financed from Asset Management
Reserve.
Carried
Staff noted that the current condition of Bloomer Street requires that the
street be closed in freezing weather conditions.
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Resolution # 2020-019
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Project X96 Bloomer Street Storm Sewer Repair be included in the
2020 budget from asset management funds in the amount of $45,000.
Carried
8. By-Laws
8.1 By-Law 2020-005, To Appoint a Chief Administrative Officer for the
Town of Tillsonburg
8.2 By-Law 2020-006, To Appoint a Deputy Mayor for the Town of
Tillsonburg
Resolution # 2020-020
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT By-Law 2020-005, To Appoint a Chief Administrative Officer for the
Town of Tillsonburg; and
By-Law 2020-006, To Appoint a Deputy Mayor for the Town of Tillsonburg,
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
9. Confirm Proceedings By-law
Resolution # 2020-021
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT By-Law 2020-007, to Confirm the Proceedings of the Council Meeting held
on January 6, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
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10. Adjournment
The budget meeting scheduled for January 14, 2020 is cancelled.
The next budget meeting will be held on January 20, 2020.
Resolution # 2020-022
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Council budget meeting of Monday, January 6, 2020, be adjourned at
8:00 p.m.
Carried