191209 Council MIN 1
MINUTES
Monday, December 9, 2019
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider:
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (Town Hall Project); and
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personal matters about an identifiable individual, including Town employees;
(CAO Update)
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Monday, December 9,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Minutes of the Council meeting of November 25, 2019, be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:03 p.m.
Carried
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8.1 Application for Minor Variance A 15-19 (McPherson)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Committee of Adjustment approve Application File A15-19,
submitted by Dianne McPherson, for lands described as Part Lot 70, Plan
41M-182, Parts 38, 39, 40 & 41 of 41R-9347, Town of Tillsonburg, as it
relates to:
1. Relief from Section 7.5.5.2.4, – Zone Provisions (R2-5) - Maximum
Permitted Lot Coverage, to increase the maximum permitted lot
coverage from 50% to 52% of lot area, to facilitate the construction of a
sunroom addition to an existing single detached dwelling, and;
2. Relief from Section 7.5.5.2.12.1, – Zone Provisions (R2-5) – Porch,
Balcony, Deck and Step Encroachments Into Required Rear Yards, to
increase the permitted projection for a sunroom into a required rear
yard from 1.5 m (5 ft) to 2.5 m (8.2 ft).
Subject to a building permit for the proposed sunroom addition being
issued within one year of the date of the Committee's decision.
Carried
8.2 Application for Minor Variance A 17-19 (Veldmen)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
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The applicant, John Veldman, appeared before Council in support of the
application. Mr. Veldman confirmed the conditions in the report are
satisfactory.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Committee of Adjustment approve Application File A17-19,
submitted by Johannes and Ann-Marie Veldmen, for lands described as
Part Lot 716, Plan 500, Part 1 Plan 41R-2656, municipally known as 68
Concession Street West, Town of Tillsonburg, as it relates to:
1. Permission to construct an addition to the existing single detached
dwelling on the subject lands for the purpose of an attached garage
and secondary residential dwelling unit, and;
2. Permission to construct a detached residential accessory building, to a
maximum size of 165 m2 (1,776 ft2) on the subject lands,Subject to
the conditions contained in Report 2019-376.
Carried
Resolution # 7
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:16 p.m.
Carried
8.3 Application for Zone Change ZN 7-19-13 (Clause)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
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The applicants, Daryll Clause and Nicole Clause, appeared before Council
in support of the application.
Jim Girard, appeared before Council in support of the application. Mr.
Girard noted that he intends to purchase the subject property to build a
multi-unit dwelling should the application be approved.
No other members of the public appeared before Council in support of the
application.
The following individuals appeared before Council in opposition to the
application.
Brad Ivanochko and Sandra Codling, 6 Woodcock Drive, noted they are
concerned about increased traffic congestion and limited parking
availability requiring additional cars to be parked on-street posing a threat
to the safety of pedestrians. Mr. Ivanochko noted the proposed multi-unit
would not be consistent with the characteristic of the neighbourhood.
Notes were provided for the record.
Jim Hayes, 23 Bobolink Drive, noted he is concerned about pedestrian
and vehicular safety. Mr. Hayes noted concern for potential issues related
to storm and waste water management. Notes were provided for the
record.
Todd Bremner, 22 Robin Road, noted the proposed multi-unit would not
be consistent with the characteristic of the neighbourhood. Mr. Bemner
noted concern for pedestrian and vehicular safety as well as emergency
vehicle access. Mr. Bemner also noted concerns about school bus safety.
Notes were provided for the record.
David Neil, 9 Owl, noted concern about pedestrian safety.
Kim Cronmiller, 63 Parkwood, noted the proposed multi-unit would not be
consistent with the characteristic of the neighbourhood.
Nicole Gundry, 4 Woodcock Drive, noted concerns about pedestrian and
vehicular safety.
Christine Weston, 16 Robin Road, noted there is increased traffic in the
neighbourhood due to recent developments.
Mr. Clause provided a final comment in support of the application.
Council defeated the following resolution.
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Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council approve the zone change application submitted by Daryll
and Nicole Clause, whereby the lands described as Lot 3, M-16, Town of
Tillsonburg, known municipally as 4 Woodcock Drive are to be rezoned
from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density
Residential Type 3 Zone (R3-15)’ to allow for a range of dwelling types,
including a single detached dwelling, a duplex dwelling, a triplex dwelling
and a multiple-unit dwelling, consisting of 4 dwelling units and requiring a
minimum lot area of 1,184.7 m2 (12,752 ft2).
Defeated
9. Planning Applications
9.1 Initiation of Zone Change Application - OakPark Estates
Resolution # 9
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council direct staff to initiate a zoning by-law amendment to
implement a holding provision for vacant lots within the OakPark
residential plan of subdivision to ensure the orderly development of the
lands.
Carried
10. Delegations
10.1 Oxford Health Coalition
Lorraine Sinclair appeared before Council to present on behalf of the
Oxford Health Coalition regarding proposed cuts to health care services.
Opportunity was provided for comment and questions from Council.
Resolution # 10
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the Oxford Health Coalition delegation, as
information.
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Carried
10.2 Amir Shenouda, S.E.M. Construction
Amir Shenouda, S.E.M. Construction, appeared before Council to speak
to Agenda item 13.1.1.
Mr. Shenouda requested that the Town proceed to the negotiation stage
with the preferred proponents.
Opportunity was provided for comment and questions from Council.
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the information from S.E.M. Construction, as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 Town Hall Project Steering Committee Recommendation
John Veldman, Chair, Town Hall Project Steering Committee, appeared
before Council to provide an overview of the Committee's
recommendation to Council.
Opportunity was provided for comment and questions from Council.
Resolution # 11
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Town Hall Project Steering Committee's
recommendation, as information.
Carried
12. Information Items
12.1 Oxford County Holiday Waste Collection 2019
12.2 Tillsonburg Transfer Station Holiday Schedule 2019
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Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the information items regarding holiday waste collection and
Tillsonburg Transfer Station holiday hours be received, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 19-14 Town Hall Recommended Option - Town Hall
Project Committee
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Report CAO 19-14 Town Hall Recommended Option – Town
Hall Steering Committee be received;
AND THAT, given that the quotes have come in well in excess of
the benchmark and will create a negative impact on future budgets,
that Council reject all proposals for the Design, Build/Lease of a
new Town Hall and terminate the current RFP process.
AND THAT that staff communicate with the proponents in regards
to the honorarium;
AND THAT staff report back in February with recommendations on
how to proceed with consideration of a complete set of options on
how to proceed towards new corporate space for the Town of
Tillsonburg with lower costs to the Town.
Carried
13.1.2 CAO 19-17 Shelter During Extreme Cold Warnings
County of Oxford will commit to covering costs up to $5,000.
Staff to report on appropriate risk management issues to Council in
January, 2020.
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Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Report CAO 19-17 Shelter During Extreme Cold Warnings
be received;
AND THAT Council approve in principle a program to provide
overnight emergency shelter during declared extreme cold
warnings; and
THAT staff work with volunteer agencies to ensure that appropriate
volunteers are available to manage the centres and report back to
Council with costs and a proposed policy to provide authority,
conditions and guidance on the operation of the emergency
shelters.
Carried
13.1.3 CAO 19-18 Declaration of Surplus Property - 29 Cedar Street
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Report CAO 19-18, Declaration of Surplus Property – 29
Cedar Street be received;
AND THAT the Director of Economic Development provide notice
of the intent to declare 29 Cedar Street surplus to the needs of the
Corporation in the Tillsonburg News, the Town website and by
posting a sign on the property and report back to Town Council at
their meeting scheduled for January 13, 2019.
Carried
13.2 Clerk's Office
13.2.1 CLK 19-28 Municipal Retail Cannabis Policy
A By-Law to adopt a Municipal Cannabis Retail Policy will be
brought forward for Council consideration in the new year.
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Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CLK 19-28 Municipal Retail
Cannabis Policy;
AND THAT it be circulated to the BIA, Chamber of Commerce and
the Economic Development Committee for comment.
Carried
13.2.2 CLK 19-33 Deputy Mayor Position
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive Report CLK 19-33 Deputy Mayor Position;
AND THAT Council appoint Dave Beres as Deputy Mayor for a
term ending November 14, 2022;
AND THAT an additional $1,300.00 remuneration be provided for
this position annually;
AND THAT a By-Law be brought forward for Council consideration.
Carried
13.2.3 CLK 19-34 Committee of Adjustment
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive Report CLK 19-34 Committee of Adjustment;
AND THAT all members of Tillsonburg Town Council be appointed
to the Committee of Adjustment;
AND THAT an appointment By-law be brought forward for Council’s
consideration.
Carried
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13.3 Development and Communication Services
13.3.1 DCS 19-35 Traffic By-Law Amendment - Municipal Bus Stops,
Stop Signs, Yield Signs
Geno Vanhaelewyn, Chief Building Official, appeared before
Council to answer questions.
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report DCS 19-35 Traffic By-Law
Amendment – Municipal Bus Stops, Stop Signs, Yield Signs, as
information;
AND THAT By-Law 4345 to amend By-Law 3701 be brought
forward for Council consideration.
Carried
13.4 Finance
13.4.1 FIN 19-31 2020 Rates and Fees
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 19-31 2020 Rates and Fees;
AND THAT By-Law 2020-001 to provide a schedule of fees for
certain municipal applications, services and permits be brought
forward for Council consideration.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-54 Contract Award RFP 2019-012 Transit Operations
Resolution # 20
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT Council receive Report OPS 19-54 Contract Award for RFP
2019-012 Transit Operations;
AND THAT Council Award RFP 2019-012 to 947465 Ontario Ltd.,
o/a Voyago at the revised pricing as outlined in this report.
Carried
13.6.2 OPS 19-55 Concession Street West Heavy Truck Route
Resolution # 21
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 19-55 Concession Street West
Heavy Truck Route;
AND THAT By-Law 4370 authorizing the temporary suspension of
heavy truck traffic along Concession Street West from Westerly
Town Limit to Quarter Town Line be brought forward for Council
consideration.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-59 Snowmobile Use on Trans-Canada Trail Between
Broadway and East Town Limit
Staff confirmed appropriate signage to notify pedestrians will be
installed.
Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Report RCP 19-59 is received for information;
AND THAT the Town of Tillsonburg supports the County of Oxford
extending their Agreement with the Southern Sno-Riders
Snowmobile Club to include the portion of the Trans-Canada Trail
between Zenda Line and Broadway for use as an official OFSC
snowmobile trail as a pilot for December 2019-March 2020;
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AND THAT the Town requires a 20km/hr speed limit on the portion
of the Trans-Canada Trail within the limits of the Town of
Tillsonburg be posted by the Snowmobile Club as part of their
signage plan;
AND THAT snowmobile trailer parking is limited to the Tillson Ave
trail parking lot;
AND THAT this support is limited to the 2019-2020 season,
pending a review before supporting this use for additional seasons.
Carried
13.7.2 RCP 19-60 Implementing Recycling at Town Facilities
Resolution # 23
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-60 Implementing Pilot
Recycling Program at Town Facilities for information.
Carried
13.7.3 RCP 19-62 Awarding the Purchase of Columbaria for
Tillsonburg Cemetery
Resolution # 24
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg purchases the supply and delivery of
one 96-niche granite and metal octagon columbaria from CFC-
Supply (Maidstone) at a cost of $33,800 plus applicable taxes;
AND THAT the Town of Tillsonburg purchases the supply and
delivery of one 4-niche all-granite family columbarium from
Ingersoll, Memorial Ltd. (Woodstock) at a cost of $2,901 plus
applicable taxes.
Carried
14. New Business
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15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 25
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the Economic Development Advisory Committee
minutes dated November 12, 2019, the Tillsonburg Transit Advisory
Committee minutes dated November 19, 2019, and the Museum Advisory
Committee minutes dated October 24, 2019 and November 28, 2019, as
information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4345, To amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg
18.2 By-Law 4363, To Assume Municipal Services in Glendale West
Subdivision, Registered Plan 41M-305
18.3 By-Law 4364, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-
19-10)
18.4 By-Law 4268, To Appoint a Committee of Adjustment for the Town of
Tillsonburg
18.5 By-Law 4369, To Adopt a Municipal Retail Cannabis Policy for the
Town of Tillsonburg
18.6 By-Law 4370, To Suspend Heavy Truck Traffic on Concession Street
West
18.7 By-Law 4372, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-
19-13)
Resolution # 26
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
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THAT By-Law 4345, To amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg; and
By-Law 4363, To Assume Municipal Services in Glendale West
Subdivision, Registered Plan 41M-305; and
By-Law 4364, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-19-
10); and
By-Law 4268, To Appoint a Committee of Adjustment for the Town of
Tillsonburg; and
By-Law 4370, To Suspend Heavy Truck Traffic on Concession Street
West be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
18.8 By-Law 2020-001, To Provide a Schedule of Fees for certain
Municipal applications, services and permits
Resolution # 27
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-001 To Provide a Schedule of Fees for certain
Municipal applications, services and permits be read for a first and second
time.
Carried
19. Confirm Proceedings By-law
Resolution # 28
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT By-Law 4371, to Confirm the Proceedings of the Council Meeting held on
December 9, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
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20. Items of Public Interest
The J.L. Scott McLean Outdoor Recreation Pad is operational weather
permitting.
T:GO transit system will be operating on Saturday, December 14 and Saturday,
December 21, 2019.
The Mayor's Levy event will be held on January 5, 2020 between 2:00 p.m. to
4:00 p.m. at the Annandale National Historic Site.
The next regular scheduled Council meeting will be on January 13, 2020.
The next Council budget meeting will be on December 10, 2019.
21. Adjournment
Resolution # 29
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, December 9, 2019 be adjourned at 10:05
p.m.
Carried