200113 Council MIN 1
MINUTES
Monday, January 13, 2020
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Deputy Clerk
Regrets: Terry Saelens, Acting Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 2020-023
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Monday, January 13,
2020, be adopted.
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Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-024
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of December 9, 2019, be approved.
Carried
7. Presentations
7.1 AODA Timelines
Ben Kropp appeared before Council to provide an overview of upcoming
AODA timelines for municipalities.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-025
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the presentation regarding AODA Timelines, as
information.
Carried
8. Public Meetings
9. Planning Applications
10. Delegations
10.1 Tillsonburg BIA Budget Request
Cedric Tomico, BIA Board Chair appeared before Council to provide an
overview of the 2020 BIA budget request.
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Mark Renaud, BIA Executive Director and Karlee Slattery, BIA Events &
Marketing Co-ordinator were also present.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-026
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the 2020 BIA Budget Request, as information.
AND THAT Council approves the 2020 BIA Levy requirement from
taxation in the amount of $139,450.00.
Carried
10.2 Family Day 2020
Brent Shepherd appeared before Council to provide a background on the
annual Family Day event at the Tillsonburg Community Centre.
The Family Day organizing committee is requesting that the event be
covered under the Town's insurance.
Opportunity was provided for comments and questions from Council.
Staff noted that if Council declared the Family Day organizing committee
to be a Committee of Council, the event would be covered under the
Town's insurance policy.
Resolution # 2020-027
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the delegation regarding Family Day 2020, as
information;
AND THAT the Family Day Committee be declared a Committee of
Council.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
13. Staff Reports
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13.1 Chief Administrative Officer
13.1.1 CAO 20-01 Council Committee for Community Fundraising
Staff to remove sentence prior to section 1.0 and to correct error in
section 1.0.
Resolution # 2020-028
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Report 20-01, Council Committee for Community
Fundraising be received;
AND THAT Council establish a Committee made up of three
members of Council that will engage with local community groups
and service clubs to explore opportunities and commitments to
raise funds towards community facilities in Tillsonburg.
AND THAT Council appoint Council members Councillor Parker,
Deputy Mayor Beres and Councillor Gilvesy to the Council
Committee for Community Fundraising;
AND THAT the CAO annually assign two members of the Senior
Leadership Team to act as a resource to the Committee.
AND THAT Council approve the draft terms of reference as
provided.
Carried
CAO and Town Clerk to arrange initial meeting of committee.
13.2 Clerk's Office
13.2.1 CLK 20-01 Committee Appointments
Resolution # 2020-029
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CLK 20-01 Committee
Appointments;
AND THAT By-Law 2020-002 to Amend Schedule A of By-Law
4247, be brought forward for Council consideration.
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Carried
13.2.2 CLK 20-02 2019-2023 Multi-Year Accessibility Plan
Amelia Jaggard, Deputy Clerk, appeared before Council to answer
questions.
Resolution # 2020-030
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CLK 20-02 2019-2023 Multi-Year
Accessibility Plan;
AND THAT Council adopts the Town of Tillsonburg 2019 -2023
Multi-Year Accessibility Plan attached hereto as Appendix A.
Carried
13.3 Development and Communication Services
13.4 Finance
13.4.1 FIN 20-01 2020 Interim Tax Levy By-Law
Resolution # 2020-031
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN 20-01 2020 Interim Tax Levy
By-Law;
AND THAT the 2020 Interim Tax Levy By-Law 2020-003 be
brought forward for Council consideration.
Carried
13.4.2 FIN 20-03 Reserve Policy Admendment
Resolution # 2020-032
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN 20-03 Reserve Policy
Amendment;
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AND THAT By-Law 2020-008 be brought forward for Council’s
consideration.
Carried
13.4.3 FIN 20-04 Revised 2020 Rates and Fees By-Law
Staff noted columbarium fees need to be finalized and registered
with the Bereavement Association of Ontario.
Resolution # 2020-033
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Revised 2020 Rates and Fees
Schedule;
AND THAT By-Law 2020-001 be brought forward for a third and
final reading.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 20-01 Investing in Canada Infrastructure Program
Transfer Payment Agreement
Resolution # 2020-034
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report OPS 20-01 Investing in Canada
Infrastructure Program Transfer Payment Agreement;
AND THAT a By-law authorizing the Mayor and Clerk to execute
the Transfer Payment Agreement with the Province of Ontario be
brought forward for Council consideration.
Carried
13.7 Recreation, Culture & Park Services
14. New Business
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15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2020-035
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Parks, Beautification and Cemetery Committee
minutes dated November 14, 2019, the Dog Park Advisory Committee
minutes dated November 21, 2019, the Economic Development Advisory
Committee minutes dated December 10, 2019, the Accessibility Advisory
Committee minutes dated December 10, 2019, the Transit Advisory
Committee minutes dated December 17, 2019, and the Museum Advisory
Committee minutes dated December 19, 2019 as information.
Carried
15.2 LPRCA Minutes
Resolution # 2020-036
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Long Point Region Conservation Authority
Board of Directors minutes dated November 6, 2019, as information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-001, To Provide a Schedule of Fees for certain
Municipal applications, services and permits
Resolution # 2020-037
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-001, To Provide a Schedule of Fees for certain
Municipal applications, services and permits be read for a third and final
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reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
18.2 By-Law 2020-002 To Amend Schedule A of By-Law 4247 (Committee
Appointments)
18.3 By-Law 2020-003, To Provide for an Interim Tax Levy for the year
2020
18.4 By-Law 2020-004, Being a By-Law to Amend Zoning By-Law 3295 (ZN
7-19-11)
18.5 By-Law 2020-008, To Adopt a Reserve Policy and to Repeal By-Law
4107
18.6 By-Law 2020-009, To Authorize an Agreement between Her Majesty
the Queen in right of the Province of Ontario, as represented by the
Minister of Agriculture, Food and Rural Affairs (ICIP)
Resolution # 2020-038
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-002 To Amend Schedule A of By-Law 4247
(Committee Appointments); and
By-Law 2020-003, To Provide for an Interim Tax Levy for the year 2020;
and
By-Law 2020-004, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-
19-11); and
By-Law 2020-008, To Adopt a Reserve Policy and to Repeal By-Law
4107; and
By-Law 2020-009, To Authorize an Agreement between Her Majesty the
Queen in right of the Province of Ontario, as represented by the Minister
of Agriculture, Food and Rural Affairs (ICIP), be read for a first, second,
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
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19. Confirm Proceedings By-law
Resolution # 2020-039
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-010, to Confirm the Proceedings of the Council Meeting held
on January 13, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Tickets are still available for the Maple Leafs Alumni Game on February 15,
2020, and the fundraising auction is still open.
The annual Tillsonburg Family Day event will be held at the Tillsonburg
Community Centre on Monday, February 17, 2020.
There is a planned Town wide hydro outage confirmed for Sunday, January 19,
2020 between 3:00 a.m. to 5:00 a.m.
The next Council budget meeting will be held on January 20, 2020, at 6:00 p.m.
The next regular Council meeting will be held on Monday, January 27, 2020, at
6:00 p.m.
21. Adjournment
Resolution # 2020-040
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, January 13, 2020 be adjourned at 8:00
p.m.
Carried