191210 Budget MIN 1
MINUTES
Tuesday, December 10, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
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1. Call to Order
The meeting was called to order at 9:00 am.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council budget meeting of Tuesday,
December 10, 2019, be adopted.
Carried
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3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council budget meeting of December 2, 2019, be
approved.
Carried
6. Finance
6.1 Tab 8 - Building and By-Law Financials
Geno Vanhaelewyn, CBO presented the Building and By-Law financials.
Council requested no revisions for Building and By-Law.
6.2 Tab 10 - Tillsonburg Hydro Inc. Financials
Ian McKenzie GM of Tillsonburg Hydro Inc. appeared before Council and
presented the THI Financials.
Council were given the opportunity to ask questions.
Council had no revisions for THI Financials.
6.2.1 HYD 19-01 Water Heater Rental Service
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
That Council receive Report HYD 19-01 for information;
AND THAT Council direct staff to provide a report of options to exit
the water heater rental service back to council by January 6, 2020.
Carried
6.3 Tab 9 - Economic Development and Marketing Financials
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6.3.1 DCS 19-37 White Paper – Service Level Increase
The request for a service level increase is for a part time position.
6.4 Tab 6 - Recreation, Culture and Parks Financials
Discussion to take place with the BIA to determine roles and
responsibilities regarding beautification in the downtown. To determine
prior to the final budget approval.
A revised MOUD between the Town and the BIA will be brought forward in
Q1 of 2020.
The cultural grants for the Cultural, Heritage and Special Awards
committee to be reduced to $6500 from the previous $10,000.
6.4.1 RCP 19-63 White Paper - Achieving Energy Cost Savings at the
Tillsonburg Community Centre
6.5 Tab 14 - Recreation, Culture and Parks Capital
The budget reflects $20,000 for the scattering garden, the justification
sheet for future years will be adjusted to reflect no future dollars.
X26 - scattering garden - to provide a report regarding location of the
scattering garden once the Parks, Beautification & Cemetery Advisory
Committee have reviewed the proposed locations.
X06 - discussion took place regarding removing the inflatables from the
budget as the slide is proposed to be replaced.
X28 museum - cultural master plan - to provide options to do a more cost
effective plan at the Jan 6th meeting.
Council to provide the Clerk’s Office with notice of motions for budget
adjustments to be considered at the January 6th Budget Meeting.
6.5.1 RCP 19-58 White Paper - Feedback from Service Clubs About
the Future of the LLWP
6.5.2 RCP 19-61 White Paper - Summary of Facility Condition
Assessment Reports
X19 - projects will come to council for approval when required in
accordance with the purchasing policy.
6.5.3 RCP 19-65 White Paper - Capital Project Status Update
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6.5.4 RCP 19-64 Project Management for Recreation, Culture and
Parks Capital Projects
Discussion took place regarding a project management position -
Staff to come back with more information regarding the position and
how it will be utilized for the entire corporation.
The proportional cost of this position is in the draft budget.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Report RCP 19-64 - Project Management for Recreation,
Culture and Parks Capital Projects is received for information.
Carried
6.5.5 RCP 19-66 Pre-budget Approval For a Replacement Waterslide
at Lake Lisgar Waterpark
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Report RCP 19-66 Pre-Budget Approval for a Replacement
Waterslide at Lake Lisgar Waterpark is received;
AND THAT Council authorizes a sole-source procurement of a
replacement waterslide from ProSlide Technology Inc. (Ottawa);
AND THAT Council gives pre-budget approval to purchase the
supply and installation of a replacement waterslide and tower from
ProSlide Technology Inc. (Ottawa) for their quoted cost of $327,900
plus applicable taxes so that the installation can be completed in
time for the 2020 summer season.
Carried
6.6 FIN 19-29 2020 Capital Pre-Budget Approval
To ensure signage projects are large enough for individuals to read
them. RCP to provide a report on project X03 update signage at the TCC
and memorial park.
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Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Report FIN19-29 2019 Capital Pre-Budget Approval be received;
AND THAT Council gives 2020 pre-budget approval for Project x95
Asphalt Resurfacing $400,000;
AND THAT Council gives 2020 pre-budget approval for Project x93
Oxford/Simcoe St. Rehabilitation $1,753,800;
AND THAT Council gives 2020 pre-budget approval for Project x92
Rolling Meadows Reconstruction Phase 1 of 2 $700,000;
AND THAT Council gives 2020 pre-budget approval Project x91 Rouse St.
Sanitary & Storm Sewer Installation $300,000;
AND THAT Council gives 2020 pre-budget approval for Project x36
Annandale Diamond Lighting Upgrades $315,000;
AND THAT Council gives 2020 pre-budget approval for Project x05 Lane
Ropes and Carts $15,800;
AND THAT Council gives 2020 pre-budget approval for Project x03
Update signage at TCC/Memorial Park $21,000.
Carried
7. Motions/Notice of Motions
The BIA will be required to present their budget to Council in the New Year.
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the special Council Budget meeting of December 16, 2019 be cancelled.
Carried
8. Confirm Proceedings By-law
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT By-Law 4373, to Confirm the Proceedings of the Council Meeting held on
December 10, 2019, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
9. Adjournment
Resolution # 8
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council budget meeting of Tuesday, December 10, 2019, be
adjourned at 12:16 p.m.
Carried