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200210 Regular Council Meeting Agenda
The Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, February 10, 2020 6:00 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session 3.Adoption of Agenda Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of Monday, February 10, 2020, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council meeting of January 27, 2020, be approved. 7.Presentations 8.Public Meetings 8.1 Application for Zone Change ZN 7-19-16 (Tillsonburg Ready-Mix Inc.) Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT Council approve the zone change application submitted by Tillsonburg Ready- Mix Inc., whereby the lands described as Part Block A, Plan 966 and Part 1, Plan 41R-1272, be rezoned to ‘Special Low Density Residential – Type 3 Zone (R3-14) to coincide with the lands to which they will be added, to the immediate southwest, to facilitate the development of four street fronting townhouses. 9.Planning Applications 9.1 CP 2020-33 Application for Draft Plan of Condominium and Exemption from Draft Plan Approval CD 19-03-7 (Escalade Property Corporation) Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT Council advise County Council that the Town supports the application for draft approval of a proposed condominium submitted by Escalade Property Corporation, (File No. CD 19-03-7), prepared by MTE Ontario Land Surveyors, dated November 20, 2019, for lands described as Part Lots 382 & 384, and all of Lot 383, Plan 500, in the Town of Tillsonburg; AND THAT Council advise County Council that the Town supports the application for exemption from the draft plan of condominium approval process, submitted by Escalade Property Corporation, (File No. CD 19-03-7), prepared by MTE Ontario Land Surveyors, dated November 20, 2019, for lands described as Part Lots 382 & 384, and all of Lot 383, Plan 500, in the Town of Tillsonburg, as all matters relating to the development have been addressed through the Site Plan Approval process and a registered site plan agreement with the Town of Tillsonburg. 10.Delegations 11.Deputation(s) on Committee Reports 11.1 CLK 20-07 Cultural, Heritage and Special Awards Advisory Committee Year-End Report Presented by: Erin Getty, Vice-Chair, Cultural, Heritage and Special Awards Advisory Committee Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-07 Cultural, Heritage and Special Awards Page 2 of 151 Advisory Committee Year-End Report, as information. 11.2 CLK 20-08 Economic Development Advisory Committee Year-End Report Presented by: Jesse Goossens, Chair, Economic Development Advisory Committee Proposed Resolution #6 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-08 Economic Development Advisory Committee Year-End Report, as information. 11.3 CLK 20-09 Tillsonburg Transit Advisory Committee Year-End Report Presented by: Sherry Hamilton, Chair, Tillsonburg Transit Advisory Committee Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-09 Tillsonburg Transit Advisory Committee Year-End Report, as information. 12.Information Items 12.1 Oxford County Public Notice - Trans Canada Trail Bridge 12.2 Oxford County Correspondence - Oxford County Transportation Master Plan 12.3 Ministry of Children, Community and Social Services - Poverty Reduction Strategy Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT Council receives the correspondence from Oxford County regarding Trans Canada Trail Bridge dated January 16, 2020, the correspondence from Oxford County regarding the Transportation Master Plan dated January 20, 2020, and the correspondence from the Ministry of Children, Community and Social Services regarding Poverty Reduction Strategy dated January 30, 2020, as information. 13.Mayor's Reports 13.1 MYR 20-01 Update - ROMA Proposed Resolution #9 Moved By: ________________ Page 3 of 151 Seconded By: ________________ THAT Council receives report MYR 20-01 as information. 14.Staff Reports 14.1 Chief Administrative Officer 14.2 Clerk's Office 14.2.1 CLK 20-06 Retail Cannabis Policy Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-06 Municipal Retail Cannabis Policy update, as information. 14.2.2 CLK 20-10 Additional Appointments to Tillsonburg Dog Park Advisory Committee Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-10 Additional Appointments to the Tillsonburg Dog Park Advisory Committee; AND THAT By-Law 2020-014 to amend Schedule A of By-Law 4247, to appoint Mark Cheron and Doris Koepke to the Dog Park Advisory Committee, be brought forward for Council consideration. 14.2.3 CLK 20-11 Emergency Shelter Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CLK 20-11 Emergency Shelter in Tillsonburg, as information. 14.3 Development and Communication Services 14.3.1 DCS 20-01 Animal Care and Control By-Law - Urban Chickens Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ Page 4 of 151 THAT Council receives Report DCS 20-01; Animal Care & Control By-Law – Urban Chickens as information; AND THAT staff (proceed) or (not proceed) with public consultation of the animal control by-law to determine if chickens should be allowed to be kept in rear yards of properties in the Town of Tillsonburg. 14.4 Finance 14.5 Fire and Emergency Services 14.6 Operations 14.7 Recreation, Culture & Park Services 15.New Business 16.Consideration of Committee Minutes 16.1 Committee Minutes Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Council receives the Parks, Beautification and Cemeteries Committee minutes dated January 9, 2020, the Dog Park Advisory Committee minutes dated January 14, 2020, the Transit Advisory Committee minutes dated January 21, 2020, the Museum Advisory Committee minutes dated January 23, 2020, and the Economic Development Committee minutes dated January 21, 2020, as information. 17.Motions/Notice of Motions 18.Resolutions/Resolutions Resulting from Closed Session 19.By-Laws 19.1 By-Law 2020-014, To Amend Schedule A of By-Law 4247 (Committee Appointments) 19.2 By-Law 2020-015, Being a By-Law to Amend Zoning By-Law No 3295 (ZN 7-18-11) 19.3 By-Law 2020-016, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-19-16) Proposed Resolution #15 Moved By: ________________ Page 5 of 151 Seconded By: ________________ THAT By-Law By-Law 2020-014, To Amend Schedule A of By-Law 4247 (Committee Appointments); and By-Law 2020-015, Being a By-Law to Amend Zoning By-Law No 3295 (ZN 7-18-11); and By-Law 2020-016, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-19-16), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Confirm Proceedings By-law Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ THAT By-Law 2020-017, to Confirm the Proceedings of the Council Meeting held on February 10, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 21.Items of Public Interest 22.Adjournment Proposed Resolution #17 Moved By: ________________ Seconded By: ________________ THAT the Council Meeting of Monday, February 10, 2020 be adjourned at ______ p.m. Page 6 of 151 1 MINUTES Monday, January 27, 2020 4:30 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Parker Councillor Rosehart Regrets: Councillor Luciani Staff: Kyle Pratt, Chief Administrative Officer Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks Terry Saelens, Acting Fire Chief Amelia Jaggard, Deputy Clerk _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Closed Session Resolution # 2020-048 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council move into Closed Session to consider personal matters about an identifiable individual, including Town employees (Personnel update). Carried Page 7 of 151 2 3. Adoption of Agenda Resolution # 2020-049 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Agenda as prepared for the Council meeting of Monday, January 27, 2020, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2020-050 Moved By: Deputy Mayor Beres Seconded By: Councillor Parker THAT the Minutes of the Council meeting of January 13, 2020 and the Minutes of the Council budget meeting of January 20, 2020, be approved. Carried 7. Presentations 8. Public Meetings 9. Planning 9.1 CP 2020-27 Commencement of Housekeeping Amendment for Zoning By-Law No. 3295 Eric Gilbert, Senior Planner, Oxford County, appeared before Council to answer questions. Resolution # 2020-051 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report No. CP 2020-27; Page 8 of 151 3 AND THAT Staff be authorized to commence the process of housekeeping amendments to Town Zoning By-law No. 3295. Carried 10. Delegations 10.1 THI Update Dan Rasokas, Chair of Tillsonburg Hydro Inc. Board of Directors, appeared before Council to provide a first quarter update on behalf of the Board of Directors. Opportunity was provided for comments and questions from Council. Ian MacKenzie, General Manager, Hydro Operations, appeared before Council to answer questions. Resolution # 2020-052 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives the THI Board of Directors first quarter update, as information. Carried 10.2 Ken Abbott - Re: 2020 Budget Ken Abbott appeared before Council to present his comments and concerns related to the proposed 2020 budget. Opportunity was provided for comments and questions from Council. Mr. Abbott circulated a correction to his submission on page two. The correction will be added to the record. Resolution # 2020-053 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives the delegation from Ken Abbott, as information. Carried 11. Deputation(s) on Committee Reports Page 9 of 151 4 11.1 CLK 20-04 Culture, Heritage & Special Awards Advisory Committee Terms of Reference There was consensus that the Terms of Reference wording should recognize that the Committee selects Volunteer Award recipients and provides recommendation to Council on the Ctizen of the Year recipient. Resolution # 2020-054 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Report CLK 20-04 Culture, Heritage and Special Awards Advisory Committee Terms of Reference; AND THAT Council approve the amended Terms of Reference for the Culture, Heritage and Special Awards Advisory Committee. Carried 12. Information Items 12.1 Lake Erie Source Protection Region Committee Request for Support 12.2 Solicitor General Correspondence - Community Safety and Policing Act, 2019 12.3 Ministry of Infrastructure Correspondence - OCIF Formula-based Allocation Notice Opportunity was provided for comments and questions from Council. Resolution # 2020-055 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives the correspondence from the Lake Erie Source Protection Region Committee dated January 14, 2020, the correspondence from the Solicitor General dated January 15, 2020, and the correspondence from the Ministry of Infrastructure dated January 2020, as information. Carried 13. Staff Reports 13.1 Chief Administrative Officer Page 10 of 151 5 13.2 Clerk's Office 13.2.1 CLK 20-05 Committee Appointments Resolution # 2020-056 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives Report CLK 20-05 Committee Appointments; AND THAT By-Law 2020-011 to Amend Schedule A of By-Law 4247, be brought forward for Council consideration. Carried 13.3 Development and Communication Services 13.4 Finance 13.4.1 FIN 20-05 2020 Final Budget and Departmental Business Plans Opportunity was provided for comments and questions from Council. Staff noted that certain projects in the 2020 Recreation, Culture and Parks Business Plan may require some level of project management. Staff to remove bold text which indicates "PM Support Required" from the 2020 Recreation, Culture and Parks Business Plan. Resolution # 2020-057 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives Report FIN 20-05 2020 Final Budget and Departmental Business Plans, as amended, by striking the words "PM Support Required" from the Parks and Facilities Division 2020 Business Objectives; AND THAT the 2020 Budget in the amount of $16,010,700 from taxation be adopted; AND FURTHER THAT a by-law be brought forward setting the 2020 Property Tax Rates. Page 11 of 151 6 Carried 13.5 Fire and Emergency Services 13.6 Operations 13.6.1 OPS 20-02 Old Vienna Road Slope Improvements Resolution # 2020-058 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receive Report OPS 20-02 Old Vienna Road Slope Improvements; AND THAT recommended Option 4 be selected as the preferred remediation of the slope along Old Vienna Road; AND FURTHER THAT a slope monitoring program be implemented in 2021. Carried 13.7 Recreation, Culture & Park Services 13.7.1 RCP 20-02 October-December 2020 RCP Activity Reports Staff to circulate the Sports Facilities Allocation Policy to Council. The proposed Advertising Policy will be brought forward to Council. Staff noted that the boiler replacement project is to be completed in August, 2020. Staff noted that the Museum admission numbers are either paid admission or admission by donation. Event admissions are captured separately. New Years Eve Event details to be included in 2019 fourth quarter reporting. Resolution # 2020-059 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives Report RCP 20-02 October to December 2019 Recreation, Culture and Parks Activity Reports Page 12 of 151 7 Carried 13.7.2 RCP 20-03 Awarding RFT 2019-019 - 45 Hardy Ave Fire Panel Replacement Resolution # 2020-060 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives Report RCP 20-03 Awarding RFT 2019-019 45 Hardy Ave. Fire Alarm Panel Replacement; AND THAT the Town of Tillsonburg awards RFT 2019-019 to Motion Electrical Contracting Ltd. (Fergus) at their submitted price of $33,499 plus applicable taxes; AND THAT the project budget be augmented by $20,500 to a total of $40,500 with the additional funding coming from the Facility Infrastructure Reserve. Carried 13.8 Hydro Operations 13.8.1 HYD 20-01 Water Heater Exit Ian MacKenzie, General Manager, Hydro Operations, appeared before Council to answer questions. Resolution # 2020-061 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report HYD 20-01 for information; AND THAT Council direct staff to wind down the Water Heater Rental business and cease installations of new water heaters. Carried 14. New Business 15. Consideration of Committee Minutes 15.1 Committee Minutes Page 13 of 151 8 It was noted that the Cultural, Heritage and Special Awards Advisory Committee is going to solicit public input regarding the upcoming Town anniversaries in 2022 (anniversary of incorporation) and 2025 (anniversary of founding). Staff noted there are no funds currently set aside for celebrations. There are Federal funding opportunities for events of significance. Resolution # 2020-062 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives the Tillsonburg Airport Advisory Committee Minutes dated December 11, 2019 and the Cultural, Heritage and Special Awards Committee Minutes dated January 8, 2020, as information. Carried 15.2 Long Point Region Conservation Authority Board of Directors Minutes Resolution # 2020-063 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives the Long Point Region Conservation Authority minutes dated November 13, 2019 and December 4, 2019, as information. Carried 15.3 Business Improvement Area Board Minutes Resolution # 2020-064 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives the Business Improvement Area Board minutes dated October 24, 2019, November 21, 2019 and December 19, 2019, as information. Carried 16. Motions/Notice of Motions Page 14 of 151 9 Moved by: Councillor Gilvesy To appoint ___________, as the Council Representative to the Turtlefest Committee. Resolution # 2020-065 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council proceed with dealing with the notice of motion regarding Turtlefest as per Section 6.10 (3) of the Procedural By-Law. Carried Resolution # 2020-066 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart To appoint Councillor Penny Esseltine, as the Council Representative to the Turtlefest Committee. Carried 17. Resolutions/Resolutions Resulting from Closed Session 18. By-Laws 18.1 By-Law 2020-011, To Amend Schedule A of By-Law 4247 (Committee Appointments) Resolution # 2020-067 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT By-Law 2020-011, To Amend Schedule A of By-Law 4247, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19. Confirm Proceedings By-law Page 15 of 151 10 Resolution # 2020-068 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT By-Law 2020-013, to Confirm the Proceedings of the Council Meeting held on January 27, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest Director of Recreation, Culture and Parks circulated the initial water slide sketch as information. 21. Adjournment Resolution # 2020-069 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT the Council Meeting of Monday, January 27, 2020 be adjourned at 8:15 p.m. Carried Page 16 of 151 Page 1 of 7 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 To: Mayor and Members of Tillsonburg Council From: Heather St. Clair, Development Planner, Community Planning Application for Zone Change ZN 7-19-16 – Tillsonburg Ready-Mix Inc. REPORT HIGHLIGHTS The application for zone change proposes to rezone an existing vacant parcel from ‘Low Density Residential – Type 1 Zone (R1)’ to ‘Special Low Density Residential – Type 3 Zone (R3-14)’ to coincide with the lands to the immediate southwest, to which the subject lands will be merged. The proposed zone change will facilitate a parcel consolidation, and it is the intent of the applicant to develop the consolidated parcels for townhouse dwelling units whereby the subject lands will be used to provide adequate stormwater management and conveyance for the said development. Planning staff are supportive of the requested zone change as it will have the effect of facilitating residential development on lands designated for such use, which is in keeping with the policy direction of the Provincial Policy Statement and the County Official Plan. DISCUSSION Background OWNER: Tillsonburg Ready-Mix Inc. 10 Elm Street P.O. Box 544, Tillsonburg ON, N4G 0A7 APPLICANT: 2455892 Ontario Ltd. (Abe Hiebert) P.O. Box 174, Tillsonburg ON, N4G 4H8 AGENT: Cyril. J. Demeyere Limited (Andrew Gilvesy) 261 Broadway, Tillsonburg ON, N4G 4H8 LOCATION: The subject lands are located on the east side of Old Vienna Road, west of Vienna Road, north of Van Street, and are legally described as Part of Block A, Plan 966 and Part 1, Plan 41R-1272 in the Town of Tillsonburg. The subject lands currently have no frontage on Old Vienna Road, but are associated with the Tillsonburg Ready-Mix parcel on the east side of Vienna Road. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “C-2” County of Oxford Erosion Hazard Land Page 17 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 2 of 7 Development Constraints Plan Schedule “T-1” Schedule “T-2” Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan Residential Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential – Type 1 Zone (R1) Regulatory Flood/Fill Line Proposed Zoning: Special Low Density Residential – Type 3 Zone (R3-14) PROPOSAL: The applicants are proposing to rezone the subject lands from ‘Low Density Residential – Type 1 Zone (R1)’ to ‘Special Low Density Residential – Type 3 Zone (R3-14)’ to coincide with the zoning of the lands to which they will be added, to the immediate southwest. It is intended that the subject lands, which are currently vacant and have no direct frontage onto Old Vienna Road, will be added to the lands to the immediate southwest to facilitate the development of four street fronting townhouses on the adjacent lands (fronting on Old Vienna Road). Specifically, it is proposed that the subject lands will be used for stormwater management purposes for the proposed development. The subject lands are approximately 1,233 m2 (4,045 ft2) in size and are currently vacant. Surrounding land uses are comprised of a range of land uses, including single detached dwellings along Old Vienna Road to the north, open space lands associated with Otter Creek to the west and industrial lands to the east (including additional lands owned by the owner). It is also noted that the subject lands have been identified as Proposed Significant Woodlands in the Oxford Natural Heritage Systems Study. Plate 1, Location Map with Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the vacant subject lands. Plate 3, Applicant’s Sketch, shows the configuration of the subject lands, as well as the intended development for the lands to the immediate southwest. Plates 1-3 are included as attachments to this report. Page 18 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 3 of 7 Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.4.3 of the PPS states that Planning authorities shall provide for an appropriate mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents and permitting and facilitating all forms of residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3. Section 2.1 of the PPS also states that natural features shall be protected for the long term and that the diversity and connectivity of natural features in an area should be maintained, restored or, where possible improved, recognizing linkages between and among natural heritage features and areas. OFFICIAL PLAN: The subject lands are designated as ‘Residential’ and ‘Low Density Residential’ according to the Land Use Plan and Residential Density Plan for the Town of Tillsonburg, as contained in the County of Oxford Official Plan. Low density residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single-detached dwellings, semi-detached, duplex and converted dwellings, street-fronting townhouses and other, similar development. Within areas designated Low Density Residential, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies of Section 8.2 (Town of Tillsonburg Housing Development and Residential Areas) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built-up areas and existing housing stock in all neighbourhoods. The policies of Section 8.2.2.5 (Residential Intensification and Redevelopment) provides that residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. Page 19 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 4 of 7 Infill housing is defined as the placement of new residential development into established built - up areas on vacant or underutilized sites. In order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential areas. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development of both sides of the street. In order that street oriented infill projects are sensitive to the continuity of the existing residential streetscape, Council shall ensure that; The proposal is consistent with street frontage, setbacks and spacing of existing development within a two-block area on the same street; For proposals involving more than two dwelling units, the exterior design in terms of height, bulk, scale and layout of the proposed building is consistent with present land uses in the area; The location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets, pedestrian safety, and surrounding properties is acceptable; Existing municipal services and public facilities will be adequate to accommodate the proposed infill project; Stormwater runoff will be adequately controlled and will not negatively affect adjacent properties; Adequate off-street parking and outdoor amenity areas will be provided; The extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area; The effect of the proposed development on environmental resources; Consideration of the potential effect of the development on natural and heritage resources and their settings; Compliance of the proposed development with the provisions of the Town Zoning By- Law and other municipal By-Laws. Street oriented infill proposals may be subject to site plan control. The subject lands have been identified as Erosion Hazard in the Official Plan. Erosion hazard means the loss of land, due to human or natural processes, that pose a threat to life and property. The erosion hazard limit is determined using the one hundred year erosion rate and includes allowances for toe erosion, slope stability and access during emergencies. It is the intent of the Plan to permit development only where the effects of erosion hazards and unstable soils can be avoided. Permitted uses include those that are in conformity with the underlying land use designation, provided they conform to the policies of the Official Plan. TOWN OF TILLSONBURG ZONING BY-LAW: The subject lands are zoned as ‘Low Density Residential – Type 1 Zone (R1)’, which allows for the development of a single detached dwelling. The application for zone change proposes to rezone the subject lands from ‘Low Density Residential – Type 1 Zone (R1)’ to ‘Special Low Density Residential – Type 3 Zone (R3-14)’. The ‘R3-14’ zone allows for a variety of low density residential development, including a single detached dwelling, a converted dwelling, a duplex dwelling or semi-detached dwelling, as well as a multiple unit dwelling (containing not more than 4 units) and a street fronting townhouse dwelling, which are typical land uses permitted in the ‘R3’ zone. Page 20 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 5 of 7 The site specific special provision that applies to the subject lands states that lands zoned ‘R3 - 14’ are exempt from the provisions of Section 5.30.2 (Environmental Protection 2 Overlay and Fish Habitat). These provisions are typically applied to lands that have been identified in the Oxford County Official Plan as Significant Valleylands, Significant Woodlands, Areas of Natural and Scientific Interest for the Life Sciences and/or Significant Wildlife Habitat. Lands affected by the Environmental Protection 2 Overlay and Fish Habitat are limited to the following types of development; A public use authorized through an environmental assessment; A use which legally existed on the date of passing of the Zoning By-law, provided no additional development or site alteration shall be permitted; A single detached dwelling on a properly zoned lot of record or lot on plan of subdivision registered or draft approved on, or before April 17, 1979; A building or structure used for flood or erosion control purposes; A passive use park; A farm on an existing cleared area within a future development or industrial zone, or; A conservation project. AGENCY COMMENTS: The application for zone change was circulated to various public agencies considered to have an interest in the proposal. The Long Point Region Conservation Authority has commented that they have no objection to the proposal, but that it should be noted that the subject lands are located within the riverine valley system of the Big Otter Creek and entirely within their agency’s Regulation Limit and therefore a permit from their office will be required prior to site development. It is requested that the applicants contact their office to ensure that on-site hazards are appropriately addressed. The County of Oxford Public Works Department have indicated they have no concerns with the proposal. The Tillsonburg Building Services Department has commented they have no concerns with the proposal, but note that an updated survey will be required upon the merger of the subject lands with the property to the southwest. The Tillsonburg District Chamber of Commerce has commented that the creation of multiple unit dwellings would benefit the local housing supply. PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on December 23, 2019 and January 27, 2020. As of the writing of this report, no comments have been received from the public. Planning Analysis It is the opinion of this Office that the proposed zone change, which has been requested to allow for a merger of two properties, and will facilitate the development of 4 street fronting townhouses along Old Vienna Road, is consistent with the policies of the Provincial Policy Statement and the County’s Official Plan and can therefore be supported from a planning perspective. Page 21 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 6 of 7 Generally, staff are satisfied that as the proposal will result in the development of 4 new residential dwelling units on lands designated for such use, the proposal is in keeping with the policies of the Provincial Policy statement with respect to the intensification of existing underutilized land within a designated settlement area. Further, staff are of the opinion that as no development is proposed on the subject property beyond drainage swales, no negative impact will be had on the natural features or erosion hazard area of the subject lands, which is consistent with the intent of the Official Plan and the Provincial Policy Statement. With further respect to the residential infill policies of the County Official Plan, it is noted that the proposal will facilitate street fronting townhouse development that will be consistent with existing development in the area, which is comprised of a variety of land uses, and no comments of concern were received from the Town Engineering Department, but it is noted that further review will be undertake during the Town’s site plan control process. Based on the foregoing, it is the opinion of this office that the proposed zone change to amend the existing zoning of the subject lands to coincide with the lands to which they will be added to facilitate the development of four new street fronting townhouses can be considered appropriate from a planning perspective and can be given favourable consideration. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Tillsonburg Ready-Mix Inc., whereby the lands described as Part Block A, Plan 966 and Part 1, Plan 41R-1272, be rezoned to ‘Special Low Density Residential – Type 3 Zone (R3-14) to coincide with the lands to which they will be added, to the immediate southwest, to facilitate the development of four street fronting townhouses. SIGNATURES Authored by: Heather St. Clair, MCIP, RPP Development Planner Approved for submission: Eric Gilbert, MCIP, RPP Senior Planner Page 22 of 151 Report No: CP 2020-30 COMMUNITY PLANNING Council Date: February 10, 2020 Page 7 of 7 Report Approval Details Document Title: ZN 7-19-16_rpt.docx Attachments: - Report Attachments.pdf - 7-19-16_appl-20191127.pdf Final Approval Date: Feb 4, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Feb 4, 2020 - 5:42 AM Page 23 of 151 December 10, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No. ZN 7-19-16 - Tillsonburg Ready Mix Inc. Part Block A, Plan 966, Part 1, 41R-1272, Town of Tillsonburg Old Vienna Road Subject Property Vienna Road Van Street Page 24 of 151 December 10, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial map File No. ZN 7-19-16 - Tillsonburg Ready Mix Inc. Part Block A, Plan 966, Part 1, 41R-1272, Town of Tillsonburg Old Vienna Road Vienna Road Subject Property Page 25 of 151 1 TOWN OF TILLSONBURG OLD VIENNA ROAD Cyril J. Demeyere Limited P.O. Box 460, 261 Broadway Tillsonburg, Ontario. N4G 4H8 Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdl@cjdleng.com OTTER CREEK HIGHWAY 19 - (VIEN N A R O A D )I:\ACAD Projects\2019\19048\01-Model\19048_MAST.dwg, 2019-08-20 1:56:58 PM, CJDLPC31, 1:1Area to be Rezoned R3-14 Plate 3: Applicant's Sketch File No. ZN 7-19-16 - Tillsonburg Ready Mix Inc. Part Block A, Plan 966, Part 1, 41R-1272, Town of Tillsonburg Page 26 of 151 Page 27 of 151 Page 28 of 151 Page 29 of 151 Page 30 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 1 of 7 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Application for Draft Plan of Condominium and Exemption from Draft Plan Approval CD 19-03-7 – Escalade Property Corporation REPORT HIGHLIGHTS The purpose of this report is to consider the approval of a draft plan of condominium and exemption from the draft approval process to facilitate condominium ownership of a multi- storey apartment building, consisting of 49 residential units. No concerns were raised as a result of agency circulation. The proposal is consistent with the relevant policies of the Provincial Policy Statement, maintains the general intent of the County Official Plan, and complies with the provisions of the Town’s Zoning By-law. DISCUSSION Background OWNER: Escalade Property Corporation Box 37, Lambeth ON N6P 1P9 AGENT: Barbara G. Rosser, MCIP RPP Box 96, 4688 Elginfield Road, Alisa Craig ON N0M 1A0 LOCATION: The subject lands are described as Part Lot 382 & 383, Lot 383, Plan 500, Parts 2 & 3 of 41R- 3006, in the Town of Tillsonburg. The lands are located on the northwest corner of Concession Street East and Maple Lane, and are municipally known as 136 Concession Street East. Page 31 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 2 of 7 COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential High Density Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW 3295: Existing Zoning: High Density Residential Zone (RH) PROPOSAL: An application has been received for approval of a plan of condominium and exemption from the draft approval process. The application will facilitate condominium ownership of an apartment building, consisting of 49 apartment dwelling units. For Council’s information, a zone change application (ZN 7-18-07) was approved by Town Council in 2018, for the purpose of facilitating the proposed development. Subsequent to this, the owner obtained site plan approval for the proposed apartment building from the Town in April 2019 (TSPC 7-195). The approved site plan includes a five storey apartment building with 49 apartment dwelling units, consisting of 11 one bedroom apartments and 38 two bedroom apartments. The exemption from draft plan approval of condominium process can only occur if site plan approval has been granted, and all requirements of the Town and County have been met. The subject property is approximately 5145 m2 (55 380 ft2) and contains a multi-storey apartment building that is under construction. Surrounding land uses include service commercial uses to the west and north (Tillsonburg Curling Club & warehousing uses), and medium density townhouse development to the south and east. Single detached dwellings are to the southeast, and multiple unit dwellings are present to the east fronting on Maple Lane, south of the Canadian Pacific Railway. Plate 1, Existing Zoning and Location Map, provides the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, Approved Site Plan, shows the approved site plan for the development. Plate 3, Proposed Draft Plan of Condominium, shows the proposed units, parking areas and access, and exclusive use and common elements. Application Review Provincial Policy Statement The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where Page 32 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 3 of 7 a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.1 provides that healthy liveable and safe communities are sustained by accommodating an appropriate range and mix of residential (including second units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost-effective development that minimizes land consumption and servicing costs. Section 1.4.3 directs that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents, including special needs requirements and increasing the supply of affordable housing, and utilizing existing infrastructure and public service facilities. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on: densities and mix of land uses which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available; support active transportation; efficiently use land and resources; a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. Official Plan The subject property is designated High Density Residential as per Schedule T-2, Residential Density Plan for the Town of Tillsonburg, as contained in the Oxford County Official Plan. The policies contained within Section 8.2.2.2 – Tenure Mix, provides that Town Council shall encourage the creation of housing opportunities that may result in a mix of tenure forms, such as ownership, rental, and cooperative, throughout the Town. Such encouragement will include the provision of opportunities for the development of a variety of housing forms in newly developing areas and by permitting sensitive infilling and accessory apartments in built-up areas. Policies contained within Section 8.2.2.5 – Residential Intensification and Redevelopment, promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. High Density Residential areas are those lands primarily developed or planned for a limited range of intensive large-scale, multiple unit forms of residential development. The height and density limitations applicable to the various forms of development allowed in the High Density Residential area shall be determined on the basis of the nature, character and scale of adjacent land uses. Height and density limitations will be specified in the Zoning By-law and may vary from location to location. Unless there are specific site or area characteristics which favour higher limits, net residential densities will normally not exceed 111 units per hectare (45 units per acre). Under no Page 33 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 4 of 7 circumstance will development within a High Density Residential area be less than 63 units per hectare (26 units per acre) net residential density without amendment to the Official Plan. Any new buildings or additions will respect the height, bulk, scale and setbacks of adjacent residential uses and shall not adversely impact adjacent residential uses in terms of light, views, privacy or traffic. When considering a specific proposal for High Density Residential development, Town Council will be satisfied that the policies of Section 8.2.7 are adequately addressed. The review criteria contained within Section 8.2.7 include consideration of driveways and parking areas, pedestrian activity, landscaping, play/recreational opportunities, utilities and operational facilities, and safety and comfort. ZONING BY-LAW : The subject property is currently zoned ‘High Density Residential Zone (RH)’, according to the Town of Tillsonburg Zoning By-law. The RH zone permits an apartment building, subject to the RH zone provisions contained in Section 10.2 of the By-Law. The provisions of the High Density Residential Zone (RH) require a minimum lot area of 90 m2 (968.8 ft2) per dwelling unit, and permit a maximum lot area of 160 m2 (1,772.3 ft2), and requires a minimum lot frontage of 30 m (98.4 ft). The subject property complies with these provisions. The approved site plan complies with the other provisions of the zoning by-law, including required landscaped open space, maximum permitted lot coverage, required amenity area, required front yard depth and exterior side yard width, interior side yard width, and rear yard depth provisions of the RH zone. Section 5.24.2.1 of the Zoning By-Law requires 1.5 parking spaces per dwelling unit, or 74 parking spaces for the 49 proposed apartment dwellings, including 3 accessible parking spaces. Parking areas are required to be at least 1.5 m (5 ft) from the street line. The applicant’s proposal satisfies the parking requirements. AGENCY REVIEW : The Town of Tillsonburg Building Services Department and County Public Works Department indicated that they have no comments or concerns regarding the application. The Tillsonburg District Chamber of Commerce provided the following comments: since there are two Condo Corporations in the immediate area, it should not be an issue to change the zoning to allow them to become a Condominium; assuming all their bylaws are in compliance with Town bylaws. since Affordable Housing is an issue, it would be positive for our community if these units were 'affordable’ so that our area can attract people to live here and work here. Page 34 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 5 of 7 Planning Analysis Applications for condominium approval can be dealt with in one of two ways, in accordance with the Condominium Act. The first method generally involves a process similar to an application for draft plan of subdivision where, after appropriate circulation, a proposal receives 'draft' approval which is contingent on the applicant satisfying a number of conditions prior to final approval and registration. The second process is where the approval of the condominium is exempt from the draft or ‘conditional’ approval stage and proceeds directly to final approval. The exemption process is intended to apply to proposals that have previously undergone a complete evaluation (i.e. site plan approval) and no further conditions of approval are required by the municipality for the development to proceed. As noted, the proposed development was subject to a zoning amendment that was approved by Town in 2018. The development received site plan approval from the Town in April 2019, and is subject to the conditions of the development agreement that was entered into with the Town of Tillsonburg as part of the site plan approval process. In light of this, the requested exemption can be considered appropriate. As the proposal will facilitate the creation of an alternative form of housing to meet the long term social needs of current and future residents in a designated Settlement Area, Planning staff are of the opinion that the proposal is consistent with the policies of the PPS. The proposal complies with the policies contained within Section 8.2.2.2 that encourage the creation of housing opportunities that may result in a mix of tenure forms, such as ownership, rental, and cooperative, throughout the Town. The proposal is also consistent with the policy direction within Section 8.2.2.5 that promotes residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Based on a review of the draft plan of condominium, it would appear that the proposed development will meet the relevant provisions of the ‘RH’ Zone. In light of the foregoing, Planning staff are of the opinion that the proposal is consistent with the relevant policies of the Provincial Policy Statement, maintains the general intent of the County Official Plan, and complies with the provisions of the Town’s Zoning By-law. As such, the application for draft plan of condominium and exemption from the draft approval process can be supported from a planning perspective. Page 35 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 6 of 7 RECOMMENDATIONS That the Council of the Town of Tillsonburg advise County Council that the Town supports the application for draft approval of a proposed condominium submitted by Escalade Property Corporation, (File No. CD 19-03-7), prepared by MTE Ontario Land Surveyors, dated November 20, 2019, for lands described as Part Lots 382 & 384, and all of Lot 383, Plan 500, in the Town of Tillsonburg; And further, that the Council of the Town of Tillsonburg advise County Council that the Town supports the application for exemption from the draft plan of condominium approval process, submitted by Escalade Property Corporation, (File No. CD 19-03-7), prepared by MTE Ontario Land Surveyors, dated November 20, 2019, for lands described as Part Lots 382 & 384, and all of Lot 383, Plan 500, in the Town of Tillsonburg, as all matters relating to the development have been addressed through the Site Plan Approval process and a registered site plan agreement with the Town of Tillsonburg. SIGNATURES Authored by: Eric Gilbert, MCIP, RPP Senior Planner Approved for submission: Gordon K. Hough, RPP Director Page 36 of 151 Report No: CP 2020-33 COMMUNITY PLANNING Council Date: February 10, 2020 Page 7 of 7 Report Approval Details Document Title: CD19-03-7_rpt-tbrg.docx Attachments: - Plate 1.pdf - Plate 2.pdf - Plate 3.pdf Final Approval Date: Feb 4, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Feb 4, 2020 - 7:10 AM Page 37 of 151 January 28, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Existing Zoning and Location Map File No. CD 19-03-7- Escalade Property Corporation Part Lots 382 & 394, Lot 383, Plan 500, 136 Concession Street East, Tillsonburg Concession Street East Maple Lane Pine Street Alexander Avenue Subject Property Page 38 of 151 Plate 2: Approved Site Plan File No. CD 19-03-7- Escalade Property Corporation Part Lots 382 & 394, Lot 383, Plan 500, 136 Concession Street East, Tillsonburg Page 39 of 151 Plate 3: Proposed Draft Plan of Condominium File No. CD 19-03-7- Escalade Property Corporation Part Lots 382 & 394, Lot 383, Plan 50, 136 Concession Street East, Tillsonburg Page 40 of 151 Page 1 of 3 Subject: Cultural, Heritage and Special Awards Advisory Committee Year-End Report Report Number: CLK 20-07 Author: Laura Pickersgill, Legislative Services Coordinator and Collette Takacs, Chair Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report CLK 20-07 Cultural, Heritage and Special Awards Advisory Committee Year-End Report, as information. BACKGROUND This report is to provide Council with an update on the actions performed through the Cultural, Heritage and Special Awards Advisory Committee throughout 2019. DISCUSSION The Cultural, Heritage and Special Awards Advisory Committee was active in fulfilling their mandate last year. The mandate of the Cultural, Heritage and Special Awards Advisory Committee is: “To advise and make recommendations to Council on all matters with respect to tourism and culture in the Town of Tillsonburg. To advise and make recommendations to Council on all matters related to properties of architectural and historical significance. To receive nominations and make recommendations to Council for the Citizen of the Year and monthly awards. To provide commemorative naming options to Council.” The Committee was active in recommending more promotion of the Town’s Century Plaque Program and the Volunteer Recognition Program. Promotions were advertised through the Tillsonburg newspaper, social media and the Town web site. The Committee reviewed multiple minor variance applications for heritage designated properties. The purpose of this was to ensure the requirements for the heritage designations were still maintained. There were 5 successful Cultural Grants awarded: Forge Fest $1000, to support the annual multi-venue music and arts festival Tillsonburg Thunder Senior AA Hockey Club $2000, to support the annual Tillsonburg Ribfest Event Tillsonburg Fishing Derby $1000, to support the annual free family fishing derby event at Lake Lisgar Page 41 of 151 CLK 20-07 Page 2 of 3 South Ridge Public School $2,825, to support the Grade 7 and 8 Band Trip to Canada’s Wonderland to participate in the Festival of Music Tillsonburg and Area Optimist Club $2,500, to support the annual Santa Clause Parade To improve promotion of the grant, the Committee was successful in purchasing lawn signs for grant recipients to put up during their event. Promotion and advertisement of both the Ontario Senior of the Year Award and the Citizen of the Year Award was achieved. The Committee planned and executed a successful ceremony for Citizen of the Year. The Citizen of the Year recipient selected was Diane Patenaude and presented to Council for approval. The Committee selected a recipient for the Volunteer Recognition Program a nd coordinated recognition during a Council meeting. Planning is underway to celebrate Tillsonburg’s 150th Birthday during events held throughout the community. CONSULTATION FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability ATTACHMENTS None Page 42 of 151 CLK 20-07 Page 3 of 3 Report Approval Details Document Title: CLK 20-07 Cultural, Heritage and Special Awards Advisory Committee Year-End Report.docx Attachments: Final Approval Date: Feb 3, 2020 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Jan 30, 2020 - 3:32 PM Kyle Pratt - Feb 3, 2020 - 6:19 AM Donna Wilson - Feb 3, 2020 - 8:43 AM Page 43 of 151 Page 1 of 3 Subject: Economic Development Advisory Committee Year-End Report Report Number: CLK 20-08 Author: Laura Pickersgill, Legislative Services Coordinator and Jesse Goossens, Chair Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report CLK 20-08 Economic Development Advisory Committee Year-End Report, as information. BACKGROUND This report is to provide Council with an update on the actions performed through the Economic Development Advisory Committee throughout 2019. DISCUSSION The Economic Development Advisory Committee was active in fulfilling their mandate last year. The mandate of the Economic Development Advisory Committee is: “To advise on initiatives to attract and retain investment within the community. To provide advice on: The Economic Development Strategy The Community Strategic Plan Annual Departmental Business Plan To support the development of alliances and partnerships to advance the Town’s strategic plan and that assists in the overall growth of the Town. To provide advice regarding existing and new bylaws that relate to/impact development within the community.” The Committee selected recipients for both the “New Industrial Investment Award” and the “New Commercial Investment Award” to be presented at the Tillsonburg District Chamber of Commerce Awards of Excellence Event. Representatives from the Tillsonburg District Chamber of Commerce, the Business Improvement Area Board, the Tillsonburg District Real Estate Board, the Town Hall Project Steering Committee and the Physician Recruitment Committee sit on the Economic Development Advisory Committee and are providin g monthly updates on their respective Committee’s initiatives and projects. Page 44 of 151 CLK 20-07 Page 2 of 3 The Committee noted some concerns with the proposed new economic evaluation model for Tillsonburg Hydro Inc. and has brought those concerns forward to Council for review. Subsequently, a Hydro Subcommittee was struck to further review these initiatives. The Committee has been reviewing and providing advice on marketing the Highway 3 Business Park and Van Norman Innovation Park. Advice has been provided for providing better opportunities for education enhancements in the community through Glendale High School. The Committee has been reviewing and providing comments on a variety of documentation of the Town, including: Community Strategic Plan Community Improvement Plan Downtown Retail Gap Analysis Economic Development Strategy High-Tech Manufacturing Cluster Model Draft Development Charges Study Draft Population Forecast and Land Inventory The Committee Chair appeared before Oxford County Council to present the Committee’s concerns regarding the shifting of payments from tenants to landowners in the drafted water and wastewater billing and collections review draft by-law. A letter was drafted and sent to CN Rail in support for the value of the railroad system due to recent closures. The Committee provided valuable input on the New Competitive Advantages Flyer that was later distributed at the Toronto Home show and is available on the Town’s website. CONSULTATION FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability ATTACHMENTS None Page 45 of 151 CLK 20-07 Page 3 of 3 Report Approval Details Document Title: CLK 20-08 Economic Development Advisory Committee Year- End Report.docx Attachments: Final Approval Date: Feb 3, 2020 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Jan 30, 2020 - 3:27 PM Kyle Pratt - Feb 3, 2020 - 6:13 AM Donna Wilson - Feb 3, 2020 - 8:44 AM Page 46 of 151 Page 1 of 3 Subject: Tillsonburg Transit Advisory Committee Year-End Report Report Number: CLK 20-09 Author: Laura Pickersgill, Legislative Services Coordinator and Sherry Hamilton, Chair Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report CLK 20-09 Tillsonburg Transit Advisory Committee Year-End Report, as information. BACKGROUND This report is to provide Council with an update on the actions performed through the Tillsonburg Transit Advisory Committee throughout 2019. DISCUSSION The Tillsonburg Transit Advisory Committee was active in fulfilling their mandate last year. The mandate of the Tillsonburg Transit Advisory Committee (TTAC) is: “To oversee and advise Town Council on the governance oversite of the Town's service provider’s contract for transit and specifically the policies and procedures related to service delivery of transit. The TTAC will provide a forum for input, exchange of ideas and debate on conventional and mobility transit related issues with representation from all affected groups in the community.” The Committee was active in providing advice regarding the Intercommunity Transportation Pilot Project. A transit fixed route and schedule was established and provided to Council for approval. The Committee was involved with reviewing and providing advice on the bus stop sign options and the advertising brochure. The Committee also provided advice on developing a fare rate structure for the transit system. A set of regulations for transit users was developed and reviewed by the Committee. The Committee is continually reviewing ridership statistics and providing suggestions to increase ridership. They have provided valuable suggestions to be included in the draft marketing plan for the transit system to increase awareness of the program. Page 47 of 151 CLK 20-07 Page 2 of 3 Ticket sales were expanded to multiple locations rather than only at the Customer Service Centre. A questionnaire has been developed for transit users and is to be released in the spring once the new service provider is in place. CONSULTATION FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability ATTACHMENTS None Page 48 of 151 CLK 20-07 Page 3 of 3 Report Approval Details Document Title: CLK 20-09 Tillsonburg Transit Advisory Committee Year End Report.docx Attachments: Final Approval Date: Feb 3, 2020 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Jan 30, 2020 - 3:24 PM Kyle Pratt - Feb 3, 2020 - 6:04 AM Donna Wilson - Feb 3, 2020 - 8:23 AM Page 49 of 151 THE STUDY Oxford County is undertaking a Municipal Class Environmental Assessment (MCEA) Study for proposed potential improvements to a bridge/culvert, located approximately 250m south of North Street East, over the Lisgar Creek in the Town of Tillsonburg. Oxford County has identified the need for improvements to the culvert and the bridge. The structure conveys multi-use trails associated with the Trans Canada Trail, both over and under the bridge. An active rail corridor is also present, running under the bridge. Several alternative solutions were considered, including repairing, replacing or removing the structure. A preliminary preferred solution has been identified. The site location and approximate extent of the study area are shown on the map. THE PROCESS The study is following Schedule B of the Municipal Class Environmental Assessment (Municipal Engineers Association, October 2000, as amended in 2007, 2011, & 2015), which is an approved process under the Ontario Environmental Assessment Act. The MCEA process includes consultation with stakeholders (agencies, Indigenous communities and public); an evaluation of alternative solutions to address the problem; an assessment of potential environmental impacts; and, identification of reasonable measures to mitigate any potential adverse impacts. Consultation with stakeholders is a key component of the study process, and input is being sought throughout the study. A Public Consultation Centre (PCC) will be held on: DATE: February 11, 2020 TIME: 6:00 p.m. – 8:00 p.m. LOCATION: Tillsonburg Community Centre Lion’s Den 45 Hardy Avenue, Tillsonburg COMMENTS INVITED Consultation is important to this study. Oxford County would like to ensure that anyone interested has the opportunity to provide input into the planning and design of the project. At this time, Oxford County is inviting public input on the project. Information about this study can be found at www.oxfordcounty.ca/projects‐studies. To provide comment, request additional information concerning this study, or to be added to the contact list to receive future notices, please contact either of the following project team members: Teresa Fediw, P.Eng., PMP. Oxford County 21 Reeve Street, P.O Box 1614 Woodstock, ON N4S 7Y3 1-519-539-9800 x 3023 | tfediw@oxfordcounty.ca Tricia Radburn MCIP, RPP R.J. Burnside & Associates Ltd. 292 Speedvale Avenue West, Unit 20 Guelph, ON N1H 1C4 226-486-1778 | Tricia.Radburn@rjburnside.com Project and notice information will be made accessible upon request in accordance with the Accessibility Standard for Information and Communication under the Accessibility for Ontarians with Disabilities Act, 2005. Information will be collected in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all comments will become part of the public record. NOTICE OF PUBLIC CONSULTATION CENTRE oxfordcounty.ca Municipal Class Environmental Assessment Study Trans Canada Trail Bridge, Tillsonburg This notice first issued on January 16, 2020 Page 50 of 151 January 20, 2020 Amelia Jaggard Legislative Services Coordinator Town of Tillsonburg 200 Broadway Street, Suite 204 Tillsonburg, ON N4G 5A7 RE: NOTICE OF STUDY COMPLETION – RESPONSE TO COMMENTS OXFORD COUNTY TRANSPORTATION MASTER PLAN (TMP) Oxford County has completed updates to the Oxford County 2019 Transportation Master Plan (TMP) as a result of responses received during the 30-day public review period. The Town of Tillsonburg provided comments via e-mail on June 19, 2019. The following outlines your comments, the County’s response and any edits made to the TMP Report to address your comments. The full compilation of comments and responses is provided in Appendix D of the TMP Report. Comment: Unfortunately, the Draft Transportation Master Plan only references the existence of the Tillsonburg Regional Airport and does not provide any linkage to the future role that the Airport could provide under the People and Goods Movement Strategy over the next 20 year planning horizon, especially considering the multi-modal transportation hub opportunity given the size of the Airport and its proximity to rail and the provincial highway system. Therefore, it seems reasonable that Town Council request that the Draft Transportation Master Plan be revised to expand upon the Airports future role within Oxford County as well as requesting annual upper-tier financial support for the only municipally owned major Airport in Oxford County. Response: The TMP recognizes the role of the Tillsonburg Regional Airport within Oxford County. The future role of the airport as part of the County’s transportation system is outside the scope of the TMP. However, general information about the airport is provided in the TMP for context. Additional text added to Section 2.3.4 of the TMP: “The Tillsonburg Regional Airport services general aviation, flight training, private commercial, Emergency Medical Services (EMS) and Canadian Military aircraft (including helicopters). The main runway is 5502 feet long and can accommodate heavier aircraft since being recently refurbished.” Request for contribution of funds for the Airport will be considered as part of 2020 County budget deliberations. 21 Reeve Street, PO Box 1614 Woodstock, ON N4S 7Y3 519.539.9800 I 1.800.755.0394 oxfordcounty.ca Page 51 of 151 We trust that this fully responds to any outstanding comments related to the TMP. Thank you for your interest in the study. Yours Truly, Frank Gross, C.Tech Manager of Transportation & Waste Management Services Page 52 of 151 Ministry of Children, Community and Social Services Minister's Office 438 University Avenue 7'" Floor Toronto, Ontario M7A 1N3 Tel.: (416) 325-5225 Fax: (416) 325-5240 January 30, 2020 Dear Municipal Partner: Ministere des Services a l'enfance et des Services sociaux et communautaires Bureau du Ministre 438, avenue University 7' etage Toronto, Ontario M7A 1N3 Tel.: (416) 325-5225 Telae.: (416) 325-5240 First, I want to take the opportunity to wish you a Happy New Year. 127-2020-968 Further to the letter I sent you on December 16, 2019, I am pleased to notify you that our survey to inform the development of Ontario's next Poverty Reduction Strategy is now live on Ontario.ca/povertysurvey and will be available online until March 30, 2020. Our government believes that the people of Ontario are the province's greatest asset and when the people of Ontario succeed, our economy and province succeed. It is our shared responsibility to create the best conditions for people to reach their potential. We need and we want to listen to municipalities, Indigenous partners, members of the community, service providers, employers, and local partners to find new and innovative ways to support people during challenging times and create the conditions that will help them build a better life. To support the development of our new Poverty Reduction Strategy, we are asking residents of Ontario to take 30 minutes and answer our survey as we seek new ideas on how we can: • Encourage job creation and connect people to employment • Provide people with the right supports and services • Lower the cost of living and make life more affordable. As part of a new strategy, we will set a target for poverty reduction and identify indicators to measure progress to ensure we are achieving results. The survey can be accessed at Ontario.ca/povertysurvey. Please feel free to share the survey link with your community members and colleagues. .../cont'd Page 53 of 151 -2- In addition, we are also welcoming written submissions that can be sent by e-mail to prso@ontario.ca or by mail to Poverty Reduction Strategy, 3rd Floor, 315 Front Street West, Toronto ON, M?A OBB. If there are any questions on how any personal information such as names and addresses that are included with a submission will be used, please contact: Manager, Strategic Policy Unit, MCCSS by e-mail at prso@ontario.ca or by telephone at (647) 308-9963. I encourage you to share information about this consultation, including the survey link, with service providers, Indigenous partners and businesses in your community. I look forward to receiving input from Ontario residents as we work together to make a difference in reducing poverty in the province. \J~~ Todd Smith Minister Page 54 of 151 Page 1 of 3 Subject: Update – ROMA Report Number: MYR 20-01 Author: Mayor Molnar Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives report MYR 20-01 as information. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding any delegations and feedback from various Ministers and Ministries at ROMA Conference in Toronto (January 19-21). CONSULTATION As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpired at the Rural Ontario Municipal Association conference that may have an impact on the Town of Tillsonburg. This type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model. DISCUSSION The Town, as represented by the Mayor and CAO, were successful in being received as a delegation to four Ministries with important connections to current municipal priorities. There were three common elements in all the presentations as follows; Continue with Elimination of Red Tape Continue the Premier’s positive message to enhance the communication and engagement between Provincial Ministries … Positive Trend since 2019 Continue to invest in local economic development initiatives and attract new business o Ministry of Transportation Appreciation for 2019-2020 KHCL funding and identify existing application for similar funds in 2020/21 to further renew shared infrastructure. Page 55 of 151 MYR 20-01 Page 2 of 3 Demonstrate support for recently released Southwestern Ontario Master Transportation Plan (Draft - attached) that includes local leadership and operational launch of April 1, 2020. Request support for SWODF application as submitted to assist in mitigating financial pressures on servicing Van Norman Innovation Park caused in part by previous Ministry. The discussions with Parliamentary Assistant Thanigasalam were well received and our delegation took the time to recognize the regional Ministry officials who continue to do great work in partnership with Tillsonburg’s operational department. The Southwestern Ontario Master Transportation Plan (Draft) is now an available public document and opportunity for additional comments are encouraged. o Ministry of Environment, Conservation and Parks Storm Water Management Environmental Compliance Assessment Return Timelines continue to be excessive (6-9+ months) despite Province efforts to reduce “red tape”. The slow MOECP turnaround times are not only hindering residential development within Tillsonburg, but also our own Industrial Park. Asked about the status of proposed Municipal Class EA amendments (as submitted by Municipal Engineers Association in September), as these amendments have direct benefitting impacts to the Public Works Salt Storage project. Tillsonburg asks where the Ministry is in reviewing these amendments and to support these amendments which will offer a more reasonable and cost effective process to approve a new salt storage shed at our Public Works Yard. Our delegation received positive response from Minister Yurek (response attached) as supported by additional commitments from both Policy and Operational representatives to remain connected on any next steps. o Ministry of Infrastructure Endorse the continuation of OCIF formula-based funding beyond 2020 as critical to helping municipalities bridge the growing infrastructure deficit. Presented a well-documented case study for OCIF (Cultural/Recreational) Funding Stream (Application #2019 10 -1- 1418664599). The Project will improve the access and quality of the Town’s indoor aquatic & health club infrastructure at our multipurpose recreation/community centre. 2,500sqf of renovations, small-scale AODA improvements Page 56 of 151 MYR 20-01 Page 3 of 3 & 2,925sqf of additions will increase functionality & usage, reduce operating costs & implement life-cycle maintenance consistent with the Town’s asset management plan. The facility receives over 1,000,000 visits per year and serves a regional user base of 80,000-100,000 but the capital repairs are largely paid for by the approximately 17,000 taxpayers of Tillsonburg. While the overall program is underfunded nationally, the presentation as a local solution to regional pressures was received well by Ministry officials in attendance. o Ministry of Economic Development, Job Creation and Trade In meetings with both Minister Fedeli and Minister Sarkaria, the Town had the opportunity to reinforce the positive relationships that have developed with the Ministers over the past number of months. Tillsonburg was able to highlight the contributions made by our corporate team in assisting a restructuring of the goals and objectives of the South Western Ontario Development Fund (SWODF). Minister(s) recognized local input into SWODF formula amendments and confirmed that municipal serviced industrial land is a key component of the program. Confirmation that Application has been received and that any feedback will be received within 60 day time frame. FINANCIAL IMPACT/FUNDING SOURCE Whereas the material contained in this report is a summary of information only, there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from corporate staff. ATTACHMENTS Appendix A – MOECP - Minister Yurek (1/29/20) Appendix B – MTO – Southwest Regional Transportation Plan APPROVALS Author: Mayor Molnar Date: 2/10/20 Page 57 of 151 Page 58 of 151 Connecting the Southwest: A draft transportation plan for southwestern Ontario January 2020 ontario.ca/southwesttransportation Page 59 of 151 Table of Contents Minister's Message......................................................................................................................................2 Executive Summary............................................................................................. ......................................3 Introduction........................................................................................................................................................4 Southwestern Ontario’s Transportation Network Today..............................................5 Southwestern Ontario: Challenges and Opportunities...............................................6 A Plan for Southwestern Ontario....................................................................................................8 Goal 1: Getting People Moving and Connecting Communities.........................10 Goal 2: Supporting a Competitive Open for Business Environment..............14 Goal 3: Improving Safety.......................................................................................................................16 Goal 4: Providing More Choice and Convenience.........................................................18 Goal 5: Preparing for the Future....................................................................................................20 Next Steps.......................................................................................................................................................22 Page 60 of 151 1 2 1 2 Minister’s Message We know that a safe, efficient and connected transportation network is the foundation for a healthy and prosperous Ontario. That is why our government is committed to addressing the transportation needs of every region across the province. Starting with southwestern Ontario, we are delivering on our promise to develop regional plans that will help build a better transportation system that will better serve individuals, families and workers. People in southwestern Ontario need transportation that works for them – a safe and reliable system that connects smaller communities to larger centres; improves access to jobs and critical services; and supports an open and competitive business environment. Our plan for southwestern Ontario will do just that – it includes more than 40 improvements and strategies across different modes of travel that will connect people to places; further build a strong and competitive economy; keep our highways safe and reliable; make life more convenient for travellers; and prepare us for the future. Our plan is a living document that will require continuing input, updates and improvements to stay relevant as the needs of people and businesses evolve over time and as technology advances. This is a plan that will get people and goods moving. It includes a commitment to look at practical options for improvements to existing rail corridors and explores private-sector partnerships to optimize passenger and freight rail. It also includes improvements to the highway network and intercommunity bus services, as well as undertaking an airport activity and infrastructure survey to assess the role of airports in the region. We know our vision for southwestern Ontario will not be complete without the valuable input of local municipalities, businesses, Indigenous communities and the general public. That is why we are inviting everyone to participate in this process by sharing their feedback with us. We are also establishing a task force with southwestern Ontario mayors and Indigenous chiefs to work together on ways to better connect bus, rail, transit services and ferries across the region. I look forward to working together on a unified vision for southwestern Ontario’s transportation network. Caroline Mulroney Minister of Transportation A Draft Transportation Plan for Southwestern Ontario - 2 Page 61 of 151 1 2 1 2 Executive Summary Whether you’re visiting family, travelling with friends, commuting to work or going to school, getting around southwestern Ontario should be convenient and easy. That’s why we have developed this plan to get people moving across southwestern Ontario. Our plan is about connecting communities. It’s about giving people in southwestern Ontario more options to get where they need to go, when they need to get there. Better transportation means that more people can access jobs and critical services, visit family and friends and see the region’s many tourist destinations. When we improve the transportation network, we also support the economy and a better quality of life for Ontarians. Connecting the Southwest outlines five goals to improve transportation in the region: •Getting people moving and connecting communities •Supporting a competitive open for business environment •Improving safety •Providing more choice and convenience •Preparing for the future The five goals include more than 40 improvements for public transit, rail, highways and more across the region. Our government is improving transit by providing $14.8 million to 12 municipalities in southwestern Ontario as part of the Ontario Community Transportation Grant program. As part of the Investing in Canada Infrastructure Program, we are committing more than $103 million for 10 transit projects in London. We are also exploring options to improve train service in the region, including working with VIA Rail on the potential to offer train service jointly with GO Transit. And we are establishing a task force to work together with municipalities and Indigenous communities to make it easier to transfer between different modes of transportation including car, bus, train, ferry, plane, bicycle and car. We are keeping people and goods moving with actions that will invest in highways, improve safety and support the trucking industry, such as exploring opportunities to address the shortage of parking for truck drivers. We have invested $31 million since 2018 to repair roads and bridges through the Connecting Links program. We are also keeping roads safe on key highways in the region, with projects including the widening of Highway 3 between the Town of Essex and Leamington, as well as widening and adding a concrete barrier on Highway 401 between London and Tilbury. Our plan will give people more choice and convenience. We are using technology to make life easier for drivers, such as Ontario 511’s Track My Plow feature that helps people plan their route by providing real-time updates on the locations of snow plows. We are ensuring southwestern Ontario is prepared for future growth and the introduction of new technologies like connected and automated vehicles. Working together, we can help build a transportation network that will connect communities across the region. A Draft Transportation Plan for Southwestern Ontario - 3 Page 62 of 151 Introduction Southwestern Ontario is home to more than 1.6 million people, and thriving manufacturing, health care and technology sectors. The region has over 2.3 million hectares of agricultural land and a growing agricultural sector that represents over 50 per cent of Ontario’s farm income. It also has an agri-food sector that employs about 119,000 people across the region. The planning area includes 88 municipalities, 10 First Nations communities and 5 Métis Community Councils. These communities span approximately 30,400 km2 extending from Essex County in the west, Norfolk County in the east and Bruce and Grey Counties in the north. At its western edge, the region connects to the U.S. State of Michigan and to the east it connects to Wellington County, Waterloo Region, Brant County and the rest of the Greater Golden Horseshoe (GGH). Southwestern Ontario Transportation Network of total provincial roadways 3,000 lane kmof 400 series highway 1,670 lane km municipal airports14 international airports2 largest road and rail border gateways 2 of Canada's 3 travelled to or from southwestern Ontario using VIA Rail in 2018 971,000 passengers on Ontario government ferries in 2016 Over 170,000 passengers people over 30,400 square km 1.65 million manufacturing, health care, retail and agriculture Key economic sectors: travel on southwestern Ontario roads every day Over $1.1 billion worth of goods of cycling routes Nearly 1,800 km A Draft Transportation Plan for Southwestern Ontario - 4 Page 63 of 151 Southwestern Ontario's Transportation Network Today Figure 1: Southwestern Ontario's Transportation Network Today King's Highway Road Freight Rail Line Use Freight and Passenger Tourist Marine Port Waterways Major Airports Secondary Local Niagara Escarpment Plan Administrative Boundary National or Provincial Park First Nation Reserve Map not to scale A Draft Transportation Plan for Southwestern Ontario - 5 Page 64 of 151 Southwestern Ontario: Challenges and Opportunities Why do we need a transportation plan? This transportation plan is a roadmap that will help navigate the challenges of the region, explore opportunities and build an integrated transportation system that works for the people of southwestern Ontario. Southwestern Ontario’s transportation system is made up of local roads, roads on First Nation reserves, provincial highways, trains and buses, ferries, local airports, cycling trails and pedestrian walkways. However, there are opportunities to improve the transportation network to expand access to bus, rail and transit and connect communities across the region. Our plan will address current challenges and explore opportunities to build a foundation for the future. It will be a living document that will evolve as a result of continuing input from partners and stakeholders to stay relevant as technology and the needs of people and businesses evolve. Needs and opportunities More intercommunity bus services Intercommunity bus services play an important role to connect people to jobs and essential services like doctor’s appointments, especially in rural communities. People need to be able to access jobs where they are available, whether they are in the agricultural sector, financial centres, automotive plants, schools or hospitals. Improving intercommunity bus options, particularly north-south connections where there are gaps in service, will help support the economy and make life more convenient for people in southwestern Ontario. More reliable passenger train service VIA Rail is the only operator of intercity passenger rail services in the region, with two routes connecting Sarnia and Windsor to Toronto. Where rail service is available, trains on these routes travel slower and are often delayed by more than 15 minutes. This is often due to competition with freight trains and track conditions that are not designed for passenger trains. Our plan commits to explore a range of options to improve the speed and frequency of passenger rail service, by working with freight and passenger service providers to offer more convenient service. More local public transit People in cities and towns need more reliable and convenient public transit options. Many people choose to drive even when transit options are available because of infrequent or inconvenient bus schedules. This transportation plan is a roadmap that will help navigate the challenges of the region, explore opportunities and build an integrated transportation system that works for the people of southwestern Ontario. A Draft Transportation Plan for Southwestern Ontario - 6 Page 65 of 151 Over the next 20 years, improving public transit services will only become more important with a growing population and an increasing number of seniors. A strong highway network The provincial highway network provides a vital connection to communities across the region. But even with more bus, rail and transit options, congestion along provincial highway corridors is forecasted to increase. Congestion is not only frustrating for drivers – it also impacts economic growth in the region. Every day, over $1.1 billion worth of goods travel on southwestern Ontario roads. These goods come from industries such as manufacturing and agriculture that rely on the highway network to connect to markets. Auto manufacturing is especially dependent on Highways 401 and 402 and major border crossings in Sarnia and Windsor. Supporting a truly competitive business environment in southwestern Ontario requires safe and reliable highways to keep people and goods moving efficiently. Reliable local roads Many people and businesses in rural communities rely on a network of local highways and roads as their primary way to get around. For example, agricultural businesses use local roads to move farm products and heavy equipment. Delays caused by traffic on local roads can have a negative impact on business. The same activities that bring strong economic benefits can also lead to transportation challenges. Booming tourism interests in the region are leading to congestion on the roads, making it more challenging to get to parks and coastal areas – especially when travelling in larger RVs or hauling trailers with campers or boats. At the same time, many of the same routes are frequently used by farm equipment, cyclists, horse- drawn vehicles and others, which can result in challenges sharing the road. Regional airports and ferry services Regional and municipal airports are economic generators and provide a critical connection to social, health, security services and the transportation network. For island communities, such as those on Pelee Island and Manitoulin Island, seasonal ferry service is often the only viable mode of travel. Every day, over $1.1 billion worth of goods travel on southwestern Ontario roads. A Draft Transportation Plan for Southwestern Ontario - 7 Page 66 of 151 A Plan for Southwestern Ontario This plan is organized around the following goals to achieve the transportation vision for southwestern Ontario: 1.Getting people moving and connecting communities 2.Supporting a competitive open for business environment 3.Improving safety 4.Providing more choice and convenience 5.Preparing for the future This plan has been developed with the input of partners and stakeholders to get people moving in southwestern Ontario. However, we know the work is not done yet. Transportation plans are living documents that require continuing input, updates and improvements to stay relevant as the needs of people and businesses evolve and as technology advances. The province will be engaging with partners on strategies for implementation and additional ways to achieve the goals set out in this plan. Successful implementation of many actions in this plan will rely on the wide range of players – current and future – in the transportation system. Municipalities and Indigenous communities are critical partners in delivering a safe, reliable and integrated transportation network to the people of Ontario. This plan proposes a southwestern Ontario municipal and Indigenous task force on transportation integration, to better coordinate bus, rail and transit services and meet local needs. The federal government, which regulates rail and air services, also has an important role to play. The province will work closely with federal, municipal, Indigenous, public and private sector partners from all sectors to build an integrated transportation system that addresses local priorities and achieves the goals set out in this plan. Vision: Individuals, families and businesses across southwestern Ontario have access to a safe and reliable transportation system that connects local communities, and contributes to the health, well-being and economic prosperity of the entire region. A Draft Transportation Plan for Southwestern Ontario - 8 Page 67 of 151 Key Actions in Southwestern Ontario Figure 2: Key Actions in Southwestern Ontario in spring 2020 to work towards the integration and enhancement of public transit across the region. Establishing a task force Undertaking an airport activity and infrastructure survey to assess the role of airports in the region. by exploring opportunities to expand truck parking such as repurposing the former Truck Inspection Station on Highway 402. Supporting the trucking industry to four lanes from Essex to Leamington. Widening Highway 3 by providing $14.8 million in funding to 12 municipalities to improve public transit through the Community Transportation Grant program, like connecting seniors to health services in Grey County. Connecting people to services through the Investing in Canada Infrastructure Program, such as committing more than $103 million in funding for 10 transit projects in London. Improving public transit by working with VIA Rail on the potential to offer train service jointly with GO Transit. Enhancing intercommunity rail between London and Tilbury by advancing work to widen and add a concrete barrier. Making Highway 401 safer A Draft Transportation Plan for Southwestern Ontario - 9 Page 68 of 151 Goal 1: Getting People Moving and Connecting Communities People across southwestern Ontario need a passenger transportation system that works for them. Connections between communities and passenger modes – such as rail, intercommunity bus, and local transit – are key to a seamless trip. The goal to get people moving and connect communities includes actions that will support rural residents travelling short distances to urban centres, as well as connections for longer-distance services between cities and towns. Ontario is improving access to passenger buses and trains to connect people to jobs and each other, encourage tourism and make it easier to get to a medical appointment, a grocery store or to visit family and friends. Actions to get people moving and connect communities:1.Improve intercommunity bus service: Ontario is reviewing the intercommunity bus sector and ways to better deliver services to make it easier for people to travel between communities. 2.The government is supporting community transportation in municipalities that are underserved by passenger bus services. These municipalities can benefit from alternate approaches to delivering passenger transportation services within and between communities. Through the Ontario Community Transportation Grant program, 12 municipalities in southwestern Ontario are receiving $14.8 million over five years to deliver local and intercommunity bus services. Through this program there are also three active municipal-First Nation partnerships in southwestern Ontario. Connecting communities with the Community Transportation Grant program In southwestern Ontario, new routes funded by the Community Transportation Grant program, in combination with services from existing intercommunity bus carriers, will increase the number of municipalities with access to intercommunity bus service by 58 per cent. Ontario 2018-2019 Community Transportation Grant program recipients in Southwestern Ontario: Chatham-Kent Perth County Grey County Southgate Township Lambton Shores Stratford Leamington Strathroy-Caradoc Middlesex County Township Norfolk County Tillsonburg Owen Sound A Draft Transportation Plan for Southwestern Ontario - 10 Page 69 of 151 Passenger Transportation in Southwestern Ontario Figure 3: Southwestern Ontario intercommunity bus and passenger rail service Community Transportation Grant Program* Proposed Route Intercommunity Bus Bus Route VIA Rail Railway Map not to scale *Routes are based on 2018 CommunityTransportation Grant programapplications and are subject to change. A Draft Transportation Plan for Southwestern Ontario - 11 Page 70 of 151 3.Improve public transit through provincial contributions towards the Investing in Canada Infrastructure Program. As of November 2019, Infrastructure Canada has approved 10 projects in the City of London which will help increase the speed and frequency of transit within the city by adding 31 new buses, upgrading intelligent traffic signal networks to improve traffic flow, and installing 60 new bus shelters. 4.Provide approximately $20 million to 21 municipalities in the region to expand and improve municipal transit systems and infrastructure in southwestern Ontario through Ontario’s Dedicated Gas Tax Funds for Public Transportation Program in 2018-2019. For example, in 2018, Sarnia used approximately $115,000 of Gas Tax funding to support the purchase of eight replacement transit vehicles to enhance customer service, accessibility and continued service for Sarnia Transit. In the same year, Stratford used approximately $680,000 of their Gas Tax funding to support bus replacements and make improvements to their transit terminal. 5.Since 2018, $31 million has been provided to southwestern Ontario municipalities through the Connecting Links program. This program helps to repair roadways and bridges to improve connections to communities or border crossings. Projects include the replacement of the Queensway East Bridge over the Lynn River in Norfolk County, full reconstruction of Berford Street from Mary Street to Division Street in South Bruce Peninsula, and reconstruction of the Ontario Street Corridor in Lambton Shores. 6.Continue positive discussions with freight rail companies and regional stakeholders toward passenger rail service enhancements and the achievement of two-way, all-day GO passenger rail service between Kitchener and Toronto, which will help connect southwestern Ontario travellers with other regions. Ontario and Metrolinx have worked together with CN Rail to increase GO train service along the Kitchener rail corridor. In January and August 2019, new trip options were introduced for customers in Kitchener, Guelph and other communities along the corridor. Construction is also underway to build two rail tunnels under Highways 401 and 409 that will accommodate two additional tracks. This will add more service to the Kitchener Line in the future. 7.Explore opportunities to increase passenger rail service to southwestern Ontario, working with freight partners on track access and with VIA Rail on the potential for integrated service offerings with GO Transit. These services could increase options and convenience for passengers travelling between London and Toronto. Making travel more convenient An integrated transportation system means that you can step off one form of passenger transportation, such as intercommunity bus, train, or local public transit, and easily transfer to another. Our plan will make it easier for people to transfer between systems without the need for multiple tickets or tokens. Ontario is committed to working together with municipalities and service providers to coordinate schedules and fares to give people a seamless travel experience. A Draft Transportation Plan for Southwestern Ontario - 12 Page 71 of 151 8.Identify opportunities to enhance train speeds and service by conducting a technical review of existing rail corridors in southwestern Ontario. Preliminary analysis of three railway corridors between Union Station (Toronto) and London has identified constraints and opportunities for improving passenger rail services. The province is undertaking technical analysis and will engage corridor owners as required on more detailed analysis of specific service scenarios. 9.Establish a task force with representation from southwestern Ontario mayors and Indigenous chiefs as a venue to discuss transportation service needs and opportunities to better integrate transportation services in the region. The task force will help make it easier for people to travel between communities and access services such as healthcare. The task force will focus on improving connections between rail, bus, and local transit services across southwestern Ontario and ensure that our plan is informed by local needs and considerations. 10.Develop and implement solutions to improve timing of schedules, rules related to fares, location and contents of signs and where stops and stations are located, working with bus and rail providers. This will improve the travel experience by making it easier for people to transfer between transportation systems. 11.Continue to ensure Ontario’s provincial ferry services connect communities. In 2019, our government recognized the importance of the Owen Sound Transportation Company (OSTC) for local tourism and economic development by bringing its operations under the Ministry of Transportation to focus on the sustainability and streamlining of service delivery. Our government is also conducting a review of ferry services in Ontario to explore opportunities to further consolidate and streamline the delivery of all the provincial ferry services in Ontario. Streamlining the delivery process will support the reliable delivery of ferry services as well as economic development by providing a more convenient experience for tourists, encourage local employment and create better connected communities. 12. Work with municipal and federal partners to support active transportation connections, such as cycling paths and trails within and between southwestern Ontario communities and connections to transit systems. For example, in 2019, London was approved under the Investing in Canada Infrastructure Program (ICIP) to construct a 250 m cycling and pedestrian underpass on Adelaide Street which will run under a Canadian Pacific Rail bridge. Our government has also nominated an active transportation project in Windsor for federal approval under ICIP to construct 3.6 km of new bike lanes and 3.48 km of sidewalk along Cabana Road West. A Draft Transportation Plan for Southwestern Ontario - 13 Page 72 of 151 Goal 2: Supporting a Competitive Open for Business Environment A safe and reliable transportation network is essential to a healthy economy. It provides businesses with a critical connection to markets within the region, across Ontario as well as the United States. Our goal to support a competitive business environment contains actions that will improve roads and highways so that businesses can keep goods moving. It also includes actions to reduce unnecessary regulatory burdens on the trucking industry to make life easier while ensuring drivers are safe on the roads. Actions to support a competitive, open for business environment:13.Double the number of lanes on Highway 3 between the Town of Essex and Leamington to improve safety, reduce congestion and create additional economic opportunities for residents and businesses. As many as 17,300 vehicles travel between Essex and Leamington each day, making Highway 3 a critical link between communities in southwestern Ontario. 14.Carpooling and taking transit can help reduce the environmental impact of transportation. To get more people out of their cars, Ontario is exploring opportunities to provide additional commuter parking lot spaces to make it easier to carpool and connect to transit services. This includes expanding existing locations and constructing new standalone facilities, as well as exploring partnerships with nearby services, convenience and gas stations. 15.Improve connections between Ontario’s southwest and markets to the east, from Halton and Peel through to Québec, by advancing design work to: •Construct a bypass around the Town of Morriston and make upgrades to the south end of Highway 6 in Guelph •Widen Highway 401 from Regional Road 24 (Hespeler Road) easterly to Townline Road in Cambridge •Replace Grand River bridges on Highway 401 in Kitchener •Construct a new Highway 7 between Kitchener and Guelph 16.Continue technical modelling and analysis to determine future highway needs in southwestern Ontario. 17.Consider the movement and safety risks associated with large, slow-moving farm equipment and transportation of agricultural products to market in road and rail design, such as shoulder, curb and traffic circle design, speed limits and signage. A Draft Transportation Plan for Southwestern Ontario - 14 Page 73 of 151 Supporting the trucking industry Ontario’s economic competitiveness is highly dependent on the trucking industry and that is why the government will: 18.Simplify and modernize regulations through the Better for People, Smarter for Business Act that will save professional truck drivers and companies time and money without compromising road safety. 19.Update Long-Combination Vehicle (LCV) Program conditions to reduce congestion due to truck traffic, cut red tape and increase efficiencies for businesses. A typical LCV is made up of a tractor pulling two full-length semitrailers. LCVs are an efficient and safe way to move light and bulky goods. 20.In cooperation with municipalities, Ontario will review the rules around reduced load periods for the agriculture, agri- business and trucking industry to help cut red tape and support businesses, while protecting road infrastructure. Reduced load periods are limits on the weight of vehicles to protect roads from damage during the spring thaw when they are most vulnerable. 21.Reduce wait times at the border by building a new overpass structure in Windsor over Ojibway Parkway to connect Highway 401 to the future new International Crossing Canada Customs inspection plaza. Once completed in 2024, the new Gordie Howe International Bridge will connect to the Rt. Honourable Herb Gray Parkway and will provide an alternative way to cross the Canada-US border to reduce time spent in traffic for travellers. 22.Explore opportunities to address the shortage of truck parking for commercial vehicle operators. Commercial drivers need rest stops or areas designed to park large vehicles safely. The province is looking at options to expand truck parking, such as the Cambridge North and South ONroutes, or repurposing the former Truck Inspection Station on Highway 402 near Sarnia as a Truck Rest Area. Ontario’s economic competitiveness is highly dependent on the trucking industry. A Draft Transportation Plan for Southwestern Ontario - 15 Page 74 of 151 Goal 3: Improving Safety Ontario is committed to ensuring that the province’s roads and highways remain among the safest in North America. Improving safety means taking action that will keep people safe no matter where or how they are travelling. Safety is important in all modes of transportation, whether making a short journey to cross a street, waiting for a bus, or driving along the province’s network of roads. Actions to improve safety:23.Actively advancing planning and design work for Highway 401 from London to Tilbury will help make it safer by widening the highway to six lanes and installing a concrete median barrier. This will add capacity and improve safety by building a concrete median barrier which will substantially reduce the likelihood of cross median collisions. Ontario is working to have the first contract ready for advertising/procurement in 2020. 24.Make winter driving safer by working in partnership with private landowners to plant more and better snow hedges in areas that experience severe drifting, both within government property and on private property. Snow hedges are living fences of trees and shrubs that effectively reduce drifting while providing environmental benefits. 25.Explore opportunities to work with road safety partners to add more stops on provincial highways to rest or send a text, outside of the existing ONroute network of rest stop locations. Track My Plow program gives drivers access to real-time updates The Track My Plow program allows drivers to track the location of snowplows and salt trucks on provincial highways in Ontario. This program improves access to information on road conditions and closures to make winter driving safer. A Draft Transportation Plan for Southwestern Ontario - 16 Page 75 of 151 26.Improve visibility to make roads safer at night by installing Light-Emitting Diode (LED) lighting at over 50 locations and two ONroute locations. Ontario is committed to working with municipalities and other partners to improve safety with better lighting in other locations such as road/rail crossings, commuter parking lots and rest areas. 27.Explore options to improve uniformity and quality in pavement markings and traffic control devices to be more visible, durable and better enable automation. Over the last several years the province has been testing different pavement marking products and methods on provincial highways to improve visibility in dark and wet conditions. This includes textured markings, markings in rumble strips (grooves in pavement on the shoulder, adjacent to the lanes), inlaid or recessed markings and wet reflective materials. A trial using recessed markings and different paint materials is currently underway on Highway 401, west of Cambridge. 28.When collisions happen on our roadways, it is important to support our first responders to clear the way as quickly as possible. We will work with towing, insurance industries and law enforcement to clear highways faster after a collision, with a focus on heavy commercial vehicles. Quickly clearing our highways after a collision means you will spend less time sitting in traffic and businesses can keep goods moving. 29.Update the provincial Emergency Detour Route (EDR) guidelines to provide more specific guidance for establishing EDRs. The updated guidelines will better define roles and responsibilities and clarify communication protocols to make sure there are safe, clearly marked alternate routes for traffic in an emergency. 30.It has been reported that up to 60 per cent of all human trafficking in Canada involves using the 400-series highways. Ontario will work in partnership with the private sector, including the province’s ONroute operator and the commercial trucking industry, to raise awareness of human trafficking. This includes posting awareness materials about the Canadian Human Trafficking Hotline at key locations such as truck inspection stations, rest areas, and highway service centres in Ontario. Awareness activities would be complemented by the exploration of safety enhancements in these key locations, such as improved parking lot lighting and emergency communications infrastructure. A Draft Transportation Plan for Southwestern Ontario - 17 Page 76 of 151 Goal 4: Providing More Choice and Convenience This plan will help provide more choice and make life more convenient for people in southwestern Ontario by identifying opportunities to use emerging technologies to improve our every day lives. There is enormous potential for data from vehicles, in-road sensors and more to be used to help people make informed travel decisions. Actions to provide more choice and convenience:31.Increase availability of near real-time information, to keep travellers aware of current highway conditions, including collisions, road and weather conditions, snow plow locations and construction activities, in order to make informed travel decisions. Ontario is looking to make travel more convenient by: •Improving near real-time updates on traffic and weather conditions on Ontario 511 by testing emerging technologies like remote sensing and machine learning, and partnering with data providers, such as in-car navigation systems and platforms like Waze, which makes crowd-sourced app information available through a free data sharing program. •Establishing partnerships with municipalities and emergency service agencies to explore traffic data integration and pilot project opportunities. •Exploring other partnerships with academia and private sector industry to improve mobility as a service. 32.Electronic signage provides drivers with essential, real-time information such as traffic updates, border wait times and emergency detour routes. Ontario will identify new and better locations to install electronic message signs along provincial highways to improve access to real-time information for drivers. 33.Support the integration of transportation and technology, such as smart phone applications, that integrates fare payment, improves comprehensive trip planning as well as partnerships for events and accommodations that encourages the use of transit. Providing up to date border wait time information Ontario is providing people and businesses crossing the border with more up to date information by installing a new system of ground mounted, overhead and portable message signs on Highway 401 approaching Windsor and Highway 402 approaching Sarnia. The signs will provide up to date border wait times for both cars and trucks crossing at the Ambassador Bridge and Detroit-Windsor Tunnel in Windsor and the Blue Water Bridge in Sarnia. A Draft Transportation Plan for Southwestern Ontario - 18 Page 77 of 151 34.Investigate and identify priority actions to integrate different modes – rail, intercommunity bus, public transit, ridesharing, scooters, bikes – to make it easier for people in southwestern Ontario to get around and provide more options to get there. For example, this could include first and last mile solutions to help connect an entire journey, or co-location of modes (for example, bus and train) to facilitate easier transfers. 35.Modernize the definition of e-bikes to improve road safety and continue a pilot that would let municipalities choose to allow people to safely use kick- style e-scooters on roads. These services will provide a new way for people to get around their communities and connect to inter and intra community transit. 36.Provide more options for people to live and work near transit, build ridership and reduce reliance on cars by facilitating transit-oriented development at transit stations, where possible. This approach can also yield partnerships with the private sector, to contribute non-tax dollars to accelerate and expand the delivery of transit infrastructure. Expanding broadband and cellular coverage in southwestern Ontario The province is ensuring that people have access to the broadband service they need through Ontario’s Broadband and Cellular Action Plan and Southwestern Integrated Fibre Technology (SWIFT) partnership. Cellular and broadband coverage helps make travelling safer by allowing people to access real-time updates, such as recent road closures and weather incidents. A Draft Transportation Plan for Southwestern Ontario - 19 Page 78 of 151 Goal 5: Preparing for the Future The province needs a transportation network that is resilient and embraces innovation and technological change. This plan will prepare the region for the arrival of innovative technology like connected and automated vehicles that could transform the way people live, work and move in the province. It also explores opportunities to protect the environment for future generations and partner with the private sector to deliver services faster, at a lower cost to taxpayers. Actions to help prepare for the future:37.Connected and automated vehicles (CV/AVs) use sensors, cameras and other technologies to operate without the need for regular driver input. These vehicles may also use technology to connect with other vehicles, transportation infrastructure and mobile phones. Ontario is actively preparing for this new technology in a number of key areas, such as traffic management and road and highway design. We are also supporting CV/AV research, development, testing and piloting in Ontario. For example, Ontario is: •Supporting the development and commercialization of CV/AV technology through the Autonomous Vehicle Innovation Network (AVIN), delivered by the Ontario Centres of Excellence •Updating the Automated Vehicle Pilot program to allow for more testing of emerging technologies on Ontario roads CV/AVs are an innovation in the auto sector, with more than 200 companies in the province contributing to a global market expected to be worth $1.3 trillion (US) by 2035. If deployed effectively, CV/AVs may be able to: •Improve safety by eliminating human error, which is estimated to account for over 95 per cent of collisions in Ontario •Reduce emissions when a vehicle is equipped to use clean or alternative fuels, such as electric and hydrogen powertrains •Enhance accessibility by addressing mobility challenges, such as seniors who do not have driver’s licences Testing connected and automated vehicle technology in Stratford Stratford is home to one of Canada’s first connected and automated vehicle demonstration zones. This means companies can test, validate and showcase their innovative products, such as personal voice assistants and weather tracking sensors, in a real on-road environment. This demonstration zone is part of Ontario’s Autonomous Vehicle Innovation Network that supports the development and commercialization of innovative CV/AV technologies in Ontario. A Draft Transportation Plan for Southwestern Ontario - 20 Page 79 of 151 38.Improve safety and traffic operations by exploring the establishment of an innovation corridor on Highway 401 from London to Tilbury. The innovation corridor would provide an on- highway environment to pilot and trial the use of traffic management products, such as pavement markings. 39.Review locations for alternative fueling stations, including electric and hydrogen, for public use that will support potential private sector commercial partnerships and competitiveness. This is an important step for Ontario to provide world-class, seamless and future-ready transportation infrastructure and reduce greenhouse gas emissions associated with transportation. Preparing for the impacts of a changing climate on transportation infrastructure Working with the University of Waterloo and other technical experts, Ontario has updated the policies, tools and reference data used in designing highway drainage infrastructure to consider the potential for more extreme weather. This will help prepare the highway network for the effects of climate change and maintain the resiliency of the provincial highway network into the future. 40.Work with key partners to ensure our clean electricity system is ready to accommodate electric and innovative transportation. 41.Propose changes to integrate the vehicle safety and emissions inspections program for transport trucks into a single inspection. We are creating a one-stop approach – one test, one result – for truckers to complete these inspections. Completing both safety and emissions tests at the same time will save truckers time and money so they can focus on keeping goods moving across Ontario, while maintaining the necessary protections for our environment and improving safety. 42.Climate change is leading to more frequent weather events and flooding that can damage our roads. We are adopting climate change mitigation and the impacts of a changing climate into decision-making processes to ensure that our highways and infrastructure are resilient to flooding and other damage caused by extreme weather. 43.Undertake a southwestern Ontario airport activity and infrastructure survey to assess the role of airports in supporting economic development, public service delivery and to ensure the sustainability of local airports. Municipal airports deliver vital public services including air ambulance and policing, as well as moving people and goods. A Draft Transportation Plan for Southwestern Ontario - 21 Page 80 of 151 Next Steps Our plan provides a path forward to get people moving across southwestern Ontario. It includes improvements that will connect communities, improve access to jobs and support a competitive business environment in the region. We are getting people moving and connecting the region, with improvements such as new intercommunity bus and transit services in 12 municipalities in southwestern Ontario through the Ontario Community Transportation Grant program. We are supporting a competitive open for business environment with actions including exploring opportunities to expand truck parking. We are improving safety by widening and adding a concrete barrier on Highway 401 between London and Tilbury. And we are providing more choice and preparing for the future, including working to provide better, near real-time information on travel conditions to help make it easier for people to get around. We know there’s more work to do. We will work with Indigenous, municipal, federal and other public and private sector partners to deliver on the actions in this plan. Establishing a task force is one key way that the province will work together with municipalities and Indigenous communities to improve transit throughout the region. The task force will help address challenges and provide better, more coordinated transit options for the people of southwestern Ontario. Our plan is a living document that will require continuing input, updates and improvements as technology advances and to build on the progress we have made since 2018. Ontario is committed to developing regional plans that will help build a better, more seamless transportation system across the province. Connecting the Southwest marks the beginning of comprehensive regional transportation planning for the province. We will be developing regional plans for northern Ontario, eastern Ontario and the Greater Golden Horseshoe to address the unique needs of these regions. Together, these plans will form an integrated, long-term transportation plan for all of Ontario that helps people to travel more efficiently, get to work faster, connect to critical services and spend more time with family and friends. A Draft Transportation Plan for Southwestern Ontario - 22 Page 81 of 151 Ministry of Transportation ontario.ca/southwesttransportation ISBN 978-1-4868-4072-4 (HTML) ISBN 978-1-4868-4073-1 (PDF) Disponible en français Page 82 of 151 Page 1 of 6 CLK 20-06 Subject: Municipal Retail Cannabis Policy Report Number: CLK 20-06 Author: Donna Wilson, Town Clerk Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report CLK 20-06 Municipal Retail Cannabis Policy update, as information. BACKGROUND At the December 9, 2019 Council meeting council received the Municipal Retail Cannabis policy for review and consideration. At that time Council requested that the BIA, The Chamber of Commerce and the Economic Development Advisory Committee be provided the policy for review and comment. DISCUSSION The policy was provided to the Police Service Board (PSB), the BIA, The Tillsonbug Chamber of Commerce as well as the Economic Development Advisory Committee for review at their next meeting. Staff had offered to be available to answer any questions for each organization at their meeting. The PSB reviewed the policy at the December 18, 2019 Board meeting and voted in favour of endorsing the Retail Cannabis Policy as written. The BIA reviewed the Municipal Cannabis Policy at their meeting of December 19, 2019 and the following motion was passed: “MOTION: moved by: D. Gilvesy seconded by M. Tedesco And resolved that the Board of Management of the BIA recommends the removal of the 70m buffer zone around the Tillsonburg Library and this resolution is hereby forwarded to the Town of Tillsonburg Clerk’s Department for consideration & action”. Page 83 of 151 Page 2 of 6 CLK 20-06 Staff attended the Chamber of Commerce meeting of January 8, 2020 to answer questions regarding the policy. The Chamber members deliberated and the Chief Executive Officer provided the following remarks: 1. In particular, the Chamber supports the statement in "Report Number CLK 19-28" with regards to the linkage to the Town of Tillsonburg’ s Community Strategic Plan: “Economic Sustainability a) Support new and existing businesses and provide a variety of employment opportunities. b) Provide diverse retail services in the downtown core." 2. The TDCC recommends that the Town follow the Provincial cannabis retailing regulations and refrain from adding an additional 70 metre buffer. By following the Ontario regulations, it would make it easier to attract applications to the Town of Tillsonburg. 3. The TDCC discussed that the location shouldn't require any more regulation than liquor or beer stores. The Tillsonburg Economic Development Advisory Committee received and reviewed the Tillsonburg Cannabis Policy at their meeting of January 21, 2020 and passed the following resolution: Moved by: Kirby Heckford Seconded by: Randy Thornton THAT the Economic Development Committee recommends following the Provincial guidelines which is 150 metres from a school. Carried In summary, the PSB was in favour of the policy as written, the BIA recommends removing the 70 m buffer from around the Library, the Chamber of Commerce do not support the 70 m buffer around any sensitive land use and the Economic Development Advisory Committee also do not support the additional 70 m buffers around sensitive land uses. Bill C-45, the Cannabis Act came into effect on October 17, 2018. The Act legalizes access to recreational cannabis in Canada and controls and regulates how cannabis is grown, distributed and sold. Page 84 of 151 Page 3 of 6 CLK 20-06 In Ontario, the Cannabis Licence Act, 2018 and Ontario Regulation 468/18 provide the Registrar of the Alcohol and Gaming Commission of Ontario (AGCO) with the authority to establish standards and requirements respecting the licensing of cannabis retail stores, including matters in which municipal governments may have an interest. To protect youth, the provincial cannabis retailing regulations include a 150-meter buffer area for cannabis stores to keep them separated from schools (the Ministry of Education has also identified the required schools). Under Ontario Regulation 468/18, municipalities are not authorized to pass by-laws under the Municipal Act, 2001 with respect to business licensing or under the Planning Act with respect to zoning, interim control or site plan control with respect to cannabis retail stores. The Town acknowledges that cannabis retail stores are permitted within areas zoned for retail stores within the Town’s Zoning By-law. The provincial licensing process does not remove the requirement to comply with the zoning by-law and other municipal planning documents. The definitions within the municipality’s Official Plan and Zoning By-law are applicable to all retail activities, including cannabis retail stores. Retail sale of cannabis from a provincially licensed store is legal and is a permitted use in the zones that permit a ‘retail store’. The zones that permit a retail store are ‘Central Commercial Zone (CC)’, the ‘Service Commercial Zone (SC)’, Entrepreneurial Zone (EC) and the Neighbourhood Commercial Zone (NC). A retail outlet that is accessory to a permitted use, such as a processing plant, is also permitted in the ‘General Industrial Zone (MG)’ and ‘Restricted Industrial Zone (MR)’ zones throughout the Town, as shown on the map. The AGCO allows for a 15-day window for public and Town comments for each store site proposed by an approved operator. The legislation provides that municipal comments regarding a proposed storefront location are restricted to matters of “public interest”, as defined in the regulation. In the regulation, the matters of “public interest” pertain to, protecting public health and safety, protecting youth and restricting their access to cannabis and preventing illicit activities in relation to cannabis. Council could determine that a 70 metre buffer is required around one or more of the previously proposed sensitive land uses, which includes Parks, Public Libraries and Daycares. If Council determines that the 70 metre buffer from all sensitive land uses is not required then the policy is redundant an d the policy is not required. Page 85 of 151 Page 4 of 6 CLK 20-06 The AGCO cannabis licensing process, much like the process for liquor licensing applications, requires that a notice of a proposed cannabis store site be posted for comments from area residents and businesses before a site authorization is made, therefor there will always be opportunity for public comment. The Town would also require the standard retail store licence in accordance with our Business Licence By- law, which would initiate the internal process to review use, location and zoning. The Municipal Retail Cannabis Policy is not required if the municipality does not wish to identify any additional sensitive land use buffers. The mapping which indicates the 150 metre buffer from all schools as identified by the education act has been provided as well as the mapping which buffers 70 metres from additional sensitive land uses for Council’s reference. Option 1 – Receive the Report (recommended as a result of consultation): THAT Council receives Report CLK 20-06, Municipal Retail Cannabis Policy update, as information. Option 2 – Bring forward a Retail Cannabis Policy including the 70 m buffer: THAT Council receives Report CLK 20-06, Municipal Retail Cannabis Policy update; AND THAT a by-law to adopt the Municipal Cannabis Retail Policy , which includes a 70 metre buffer around sensitive land uses, be brought forward for Council consideration. Option 3 – Bring forward a Retail Cannabis Policy which includes the 70 m buffer around certain sensitive land uses (public library, parks, registered daycares): THAT Council receives Report CLK 20-06, Municipal Retail Cannabis Policy update; AND THAT a by-law to adopt the Municipal Cannabis Retail Policy , which includes a 70 metre buffer around _____________ sensitive land use(s), be brought forward for Council consideration. Page 86 of 151 Page 5 of 6 CLK 20-06 FINANCI AL IMPACT/FUNDING SOURCE The Town of Tillsonburg has received $10,000 from the province to address the costs that directly relate to the legalization of recreation cannabis such as increased by-law enforcement, increased response to public inquiries and increased policy development. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☒ Provide diverse retail services in the downtown core ATTACHMENTS Appendix A – Cannabis Retail Analysis Mapping (150 School property buffer) Appendix B – Cannabis Retail Analysis Mapping (150 School property buffer, 70 Library, Daycare and Park buffer) Page 87 of 151 Page 6 of 6 CLK 20-06 Report Approval Details Document Title: CLK 20-06 Retail Cannabis Policy.(options).docx Attachments: - Cannabis_Retail_Analysis_TBURG 150 m.pdf - Cannabis_Retail_Analysis_TBURG3.pdf Final Approval Date: Feb 4, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Feb 4, 2020 - 6:24 AM Page 88 of 151 GLENDALES.S. MONSIGNOR JH O'NEIL ST JOSEPH'SP.S. ANNADALEP.S.TILLSONBURGPUBLIC LIBRARY OPTIMISTBALLDIAMOND KIWANISBALLDIAMOND WESTMOUNTPARK TROTTIERPARK BERTNEWMAN PARK CADMANPARK CORONATIONPARK CRANBERRYPARK GLENDALEPARK GYLVESZYPARK LAKE LISGARWATERPARK MEMORIALPARK PARTICIPATEPARK SOUTHRIDGEPARKSOUTHRIDGE P.S. FANSHAWECOLLEGE MAPLELANEP.S. TILLSONBURGALTERNATIVE EDUCATION TILLSONBURGSOCCER PARK WESTFIELDP.S. N ORT H S T RAILW AYSTC O N C E SS I O N STJOHN STLISGARAVEFA I RW AY H IL LSBLVD WELLINGTONSTBALD W IN S TR O L P H S T VIENNA RDPR E S S EY RD BALL ALLEY GOSHENSTEL G I N S T ES S E LT IN E DR FI R S T S T OAKSTKING STWOODCOCK DR MAGNOLIAD R S A N D E R S S T SIMCOE ST TR I L L I U M DR PE A R L S T N O RT H ST PARKSIDE DRC A T A L L E Y B O B O L INK DR C O O N A L L E Y C L A R K E S T JEANFERRIECRT K A R ALANE VALLEYRDWILL IAM ST F O X A L L E Y BR I D G E S TGLENDALEDR LO NDO N STRIDOUTSTH A R V E Y S THALE STOXFORD ST W I N O N ADR POTTERSRDEARLE STERIE CRTZENDA LINEGOW R IE S TVI CTORIAWAYANDOVERAVEHILLDROPCRESLI N C O L N S T S E G A L D R JA ME S AV E FO U R T H S TOWL DRVENISON STBA RK E R S T SO U TH R I D GE RD LYNDALERDWALNUTDRV A L L E Y V I E W L A N E DEREHAMDR PEACH STTO W N L I N E R D N EF FALLEYHICKORY LANEL A M E R S C R T PARKAVEB E T H C R T GIBSON D RPARKDR T H I S T L E C R T BUR D OCKCRTA N N S T HYM AN ST JOS E P H S T E D G E WO O D D R FRANK STBO N DST M C DONALDCRTD E R EH AM DR PA RK PL CRANBERRY RDH A M P T O N C R T HIGHLANDDRYOUNG STBALL ALLEYREIDSTTHIRDST F I R STSTVICTORIA STWESTTOWN LINEJA N EST MARYSTBRIDGE STBEAR STR ICH ARDSCRTW OLF STBELLMI LLSI DERDMYRTLE STO T T ERCRTMOOSE STWABASH R D N E W R DC OULTHARD STVANCE DRC O R N ELLR D TAYLORLANES A N D Y C R T NORTHVIEWDR BRIDLEPATHFAIR F I E LDCRES C O Y LE LA N E VIENNA RDR ID G E B L V D JOHNPOUNDRD R O D G E R S S T ROUSE ST VAN STTRAILVIEWDR BAYHAM DRHOLLIE RDR ELEANORCRT GEORGE STQUARTERLINETULIP DRVERNA DR G R E E N E AGLED R L A N G R E LLAVEB E L M O N T AVE BE C K E T T B LVD SY C A M O RE DR LI N D S AY S T C L E A R V IE W D R PI N E S TROBIN RDJ A M E SAVEHAWKINS RD B R O O K S I D E L A NE KAMPS CRESW O O D S ID E D RPRIMROSE DRMCGUIR ECRESMORNING GLORY DRYOUNG STBLOOMERSTCRANBERRY LINELORRAI NEAVENEW ELL RD SP R U C E S T B O R D E N C R E S HARVESTA V E BRO WNS V ILL E R D KE L LE T T R D LOWRIE LINEROKEBY SRWESTONDRMAPLELANEWILSON AVEWILSON AVEQUARTER TOWN LINEGLENRIDGERD TILLSONSTONTARIOSTKARAL A N E BALL STCHARLOTTE AVETROTTIER DRALLEN ST A L L E N S T BE E C H B LV D BEECH BLVDCEDAR STCEDAR STH O G A R T H DRDENRICH AVEDE N R I C H AVEWINDEMERE AVEVA N NORMANDRFERNWOODDRALEXANDERAVEDEVONC R T PARKWOODDRWO O D L A N D C R E S CA MDONCRTTANAGER DRADAMS AVEH ER F O R D S T BIR CHDRDEN I SCR T ALBAAVE SE R E SDRWRENCR T OLDVIENNARDA R N O LD S TPLANKLI N E P INE S T HURLEYAVEHUNTERCRESE L M S T EDW INCRESWILK INS C RESJONES C RESTH OM ASAVECOLINAV EL I V IN G S T O N D R Map Date: January 29, 2020Map created by H.M. - Oxford County Community Planning Office ± 0 0.35 0.7 1.05 1.40.175 Kilometres Cannabis Retail Analysis - Tillsonburg Legend School Buffer(150m) Retail Permittedas Accessory Use(MG, MR) Retail Permitted(CC, EC, SC, NC) MunicipalBoundary Parcels N o r f o l k C o u n t yNorfolk C o u n t yHWY 3H W Y 3 HWY 3 Township of South-West OxfordTownship of South-West OxfordTownship of NorwichTownship of NorwichPage 89 of 151 WI L S O N A V E NORTH ST CONCESSION ST PRESSEY RD JOHN STZENDA LINELISGARAVEFA IR W AYHILLSBLVD B A LD W IN STR O L P H S T VIENNA RDBALL A L L E Y GOSHENSTELGIN ST PARKWOODDR ESSELTINE DR OAKSTKING STWOODCOCKDR SIMC O E S T TRILLIUM DR P E A R L S T H I L L Y N D A L E R DPARKSIDE DRC A T A L L E Y BOBOLINK DR C O O N A L L E Y DURHAM ST C L A R K E S T DEVONSHIREAVE WILLIAM ST QUEEN STF O X A L L E Y BRIDGE STGLENDALED R LONDON ST BROOKSIDE LANE RIDOUTSTH A R V E Y S T OXFORD ST W I N O N ADR EARL E S TEBERT ALLEYG O W RIES TC E N T E N N IA L AV E ANDOVERAVEHILLDROPCRESFIFTH ST LINCOLN ST S E G A L D R JAMES AVE FOURTH STOWL DRVENISON STBARKER ST POTTERSRDSOUTH RIDGE RD LYNDALERDWALNUTDRV A L L E Y V I E WL A N E PEACH STALLEY ALLEYTOWN LINE RD NEFFALLEYHICKORY LANEPARKAVEBETHCRT GIBSON D RPARKDR A N N S T HYMAN ST JOSEPH ST FRANK STBONDST ARBORLA N E DEREHAMDR PARK PL CRANBERRY RDYOUNG STBALL A L L E Y FI R S TSTVICTORIA STWESTTOWN LINEJANEST WOODHAVENDRMARYSTBRIDGE STBEAR STWOLF STBELLMI LLSI DERDMYRTLE STM O O S E STWABASH R DFRANKSTJUDYAVESANDYCRT NEW RD VANCEDRTAYLORLANECARDINALCRTBRIDLEPATHC O R N ELLR D COYLE LANE R ID G E B L V D JOHNPOUND RD RODGERS ST ROUSE ST VAN ST BAYHAM TOWN L INE ELEANORCRT GEO R G E S T S T O N E Y C R TQUARTERLINETULIP DRVERN A D RPLANKLINEBELMONTAVE BECKETT BLVD SYCAMORE DR LINDSAY ST C L E A R V IE W D R HAWKINS RD PINE STROBIN RDJ A M E S AVEKAMPSC R E S W O ODSIDE D RPRIMROSE DRMORNING GLORY DRYOUNG STBLOOMERSTLORRAI NEAVENEWELL RD SPRUCE ST B O R D E N C R E S CRANBERRY LINEHARVESTA V E BROWNSVILLE RD KELLETT RD LOWRIE LINEROKEBY SRWESTONDRMAPLE LANETILLSON AVEQUARTER TOWN LINEGLENRIDGERD TILLSON STONTARIOSTKARALA N E KARA LANEBALL STCHARLOTTE AVETROTTIER DRALLEN ST A L L E N S T BEECH BLVD BEECH BLVDCEDAR STCEDAR STH O G A R T H DRWINDEMERE AVEDELEVANCRESVANNORMANDR FERNWOODDRDEVON C R T DEMEYERE AVE D E N R I C H AVEDENRICH AVEWOODLAND CRES TANAGER DRHARDY AVEADAMS AVEHERFORD ST BIR C H DRDENISCRT ALBAAVE CLEARVALLEYDR SERES DRLOWRIEC R E S OLDVIENNARDP IN E S T HURLEYAVEHUNTERCRESE L M S T EDWINCRES T HOM A S A V E COLINAVEGLENDALES.S. MONSIGNORJ H O'NEIL ST JOSEPH'SP.S. ANNADALEP.S.TILLSONBURGPUBLIC LIBRARY OPTIMISTBALLDIAMOND KIWANISBALLDIAMOND WESTMOUNTPARK TROTTIERPARK BERTNEWMANPARK CADMANPARK CORONATIONPARK CRANBERRYPARK GLENDALEPARK GYLVESZYPARK LAKE LISGARWATERPARK MEMORIALPARK PARTICIPATEPARK SOUTHRIDGEPARKSOUTHRIDGE P.S. FANSHAWECOLLEGE TILLSONBURG ALTERNATIVEEDUCATION TILLSONBURGSOCCER PARK WESTFIELDP.S. Map Date: November 29, 2019Map created by H.M. - Oxford County Community Planning Office ± 0 0.4 0.8 1.2 1.60.2 Kilometres Cannabis Retail Analysis - Tillsonburg Legend Parks, Library andDaycares (70m) School Buffer(150m) Retail Permittedas Accessory Use(MG, MR) Retail Permitted(CC, EC, SC, NC) DesignatedSettlementBoundaries Parcels Town of Tillsonburg Norfolk County Page 90 of 151 Page 1 of 3 Subject: Additional Appointments to the Tillsonburg Dog Park Advisory Committee Report Number: CLK 20-10 Author: Laura Pickersgill, Legislative Services Coordinator Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 Recommendation: THAT Council receives Report CLK 20-10 Additional Appointments to the Tillsonburg Dog Park Advisory Committee; AND THAT By-Law 2020-014 to amend Schedule A of By-Law 4247, to appoint Mark Cheron and Doris Koepke to the Dog Park Advisory Committee, be brought forward for Council consideration. Background: Currently, the Tillsonburg Park Committee has six (6) appointed members. According to the Tillsonburg Dog Park Advisory Committee Terms of Reference as approved by Council, the Committee will have a minimum of seven (7) members and a maximum of nine (9) members. Discussion: The Office of the Clerk received two additional applications from Mark Cheron and Doris Koepke for the Tillsonburg Dog Park Advisory Committee. The attached By-Law 2020- 014, Schedule A, includes the recommended additional appointments. This recommendation and a by-law to appoint these members will be brought before Council for consideration. Financial Impact/Funding Source: None Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability Page 91 of 151 CLK 19-32 Page 2 of 3 Attachments: Appendix A – By-Law 2020-014, Schedule A Page 92 of 151 CLK 19-32 Page 3 of 3 Report Approval Details Document Title: CLK 20-10 Additional Appointments to Tillsonburg Dog Park Advisory Committee.docx Attachments: - 2020-014 Schedule A.docx Final Approval Date: Feb 5, 2020 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Feb 3, 2020 - 2:01 PM Kyle Pratt - Feb 5, 2020 - 2:39 PM Donna Wilson - Feb 5, 2020 - 2:49 PM Page 93 of 151 By-law 2020-014 Schedule A Board/Committees Citizen Appointments Mandate Accessibility Advisory Committee To advise and make recommendations to Council on all matters with respect to the accessibility for persons with disabilities to a municipal building, structure or premises. Cultural, Heritage and Special Awards Advisory Committee To advise and make recommendations to Council on all matters with respect to tourism and culture in the Town of Tillsonburg. To advise and make recommendations to Council on all matters related to properties of architectural and historical significance. To receive nominations and make recommendations to Council for the Citizen of the Year and monthly awards. To provide commemorative naming options to Council. Economic Development Advisory Committee To advise on initiatives to attract and retain investment within the community. To provide advice on: The Economic Development Strategy The Community Strategic Plan Annual Departmental Business Plan To support the development of alliances and partnerships to advance the Town’s strategic plan and that assists in the overall growth of the Town. To provide advice regarding existing and new bylaws that relate to/impact development within the community. Memorial Park Revitalization Advisory Committee To advise and make recommendations and provide regular updates to Council on all matters with respect to the Memorial Park Revitalization Project. Museum Advisory Committee To make recommendations to Council on policies and procedures pertaining to the Museum. To participate in strategic planning activities, initiate and participate in fundraising activities when and as needed, act as ambassadors for the museum within the community. To work with the Tillsonburg and District Historical Society regarding trust for artifact purchases and to act as trustees for the restoration trust. Parks, Beautification and Cemeteries Advisory Committee To advise and make recommendations to Council on all matters with respect to the utilization and beautification of public parks, trails, trees, green space and Tillsonburg cemeteries. Page 94 of 151 By-law 2020-014 Schedule A Recreation and Sports Advisory Committee To advise and make recommendations to Council on matters related to the programming and utilization of Tillsonburg’s recreational facilities. To advise and make recommendations to Council on implementation of the Community Parks, Recreation and Cultural Strategic Master Plan. Tillsonburg Airport Advisory Committee To advise and make recommendations to Council on matters related to the Tillsonburg Regional Airport. To provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan and strategic initiatives and to provide a forum for dialogue and communication. Day to day operations of the airport is the responsibility of Town staff. Tillsonburg Dog Park Advisory Committee Mark Cheron Doris Koepke The objective of the Tillsonburg Dog Park Advisory Committee (TDPAC) is to oversee and advise Town Council on the governance of the Dave Johnson Memorial Dog Park with representation from all affected groups in the community. Tillsonburg Transit Advisory Committee The objective of the Tillsonburg Transit Advisory Committee (TTAC) is to oversee and advise Town Council on the governance oversite of the Town's service providers contract for transit and specifically the policies and procedures related to service delivery of transit. The TTAC will provide a forum for input, exchange of ideas and debate on conventional and mobility transit related issues with representation from all affected groups in the community. The committee should use the Mandate to set out a clear plan for the term of the Committee. Create a high level work plan to define the scope and establish the framework and overall approach for transit. Set out goals the committee will work towards accomplishing. Page 95 of 151 Page 1 of 5 Subject: Emergency Shelter in Tillsonburg Report Number: CLK 20-11 Author: Donna Wilson, Town Clerk Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report CLK 20-11 Emergency Shelter in Tillsonburg, as information. BACKGROUND AT the Council meeting of December 9, 2019, Council passed the following motion: Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Report CAO 19-17 Shelter During Extreme Cold Warnings be received; AND THAT Council approve in principle a program to provide overnight emergency shelter during declared extreme cold warnings; and THAT staff work with volunteer agencies to ensure that appropriate volunteers are available to manage the centres and report back to Council with costs and a proposed policy to provide authority, conditions and guidance on the operation of the emergency shelters. Carried In January Town staff met with local agencies to discuss the idea of the Town hosting an emergency shelter in the event that Southwestern Public Health issues an Extreme Cold Warning. There were representatives from the Salvation Army and the Faith Presbyterian Church present at the meeting. DISCUSSION The local agencies present indicated that there are on average 10 homeless people in Tillsonburg and that the number decreases during the colder months to approximately 1-2 homeless people. During the colder months individuals join rehabilitation programs or couch serf in order to get off the streets. The Salvation Army indicated there are opportunities for homeless individuals to obtain emergency shelter both in -Town and out of Town. One of these options includes the Inn out of the Cold emergency shelter which operates from mid-November to March/April located at Old St. Paul's Anglican Church Page 96 of 151 CLK 20-11 Page 2 of 5 in Woodstock. Free transportation for individuals to this emergency shelter is funded by Oxford County Public Health and the Salvation Army. Social assistance is offered to individuals who utilize the emergency shelter which provides an opportunity for individuals to obtain support for mental health, addiction, employment and housing; this system is designed to lead individuals to becoming self-dependent. The Salvation Army also works with a local motel to arrange short term accommodation for in need individuals. The local agency representatives provided staff with a better understanding of the needs of at risk individuals, the requirements for operating an emergency shelter and the associated liability considerations related to operating an emergency shelter. Both agencies indicated they could arrange certain resources including bedding, food and volunteers to support an emergency shelter hosted by the Town. The agencies indicated that their volunteers would require training. The Town would need to set a standard for volunteer training; this could include the completion of health and safety training, First Aid training, CPR training, Naloxone training, de-escalation training etc. It was noted that many of the volunteers work during the day which would make volunteering overnight challenging. The Town has trained staff to facilitate CPR, basic first aid and de-escalation training. Oxford Public Health could provide sharps and Naloxone training. Additional requirements for volunteers would need to be consider ed including the submission of a Vulnerable Persons Screening, a Criminal Record Check, liability forms etc. The Town would be required to provide a secure space, staff support, security services and special intensive cleaning services. The operation of an emergency shelter involves a number of risks to occupants, volunteers, staff and the community including drugs, drug paraphernalia (sharps), disease and infestation (bed bugs), drug overdose, violence and mental health issues. An emergency shelter would have associated costs for security services, special intensive cleaning services and staff time. A contract with a security service would need to be considered in order to obtain service on short notice. Currently the Town has contracted a company to clean the secured cells at the OPP station which could compare to the risks associated with cleaning a shelter. Staff estimates the cost of cleaning the Community Centre shelter area following the activation of an emergency shelter would be approximately $360. The municipality has also secured a security company in the past to oversee the Turtlefest site overnight at a cost of $430.00 per guard, this figure could be used as an estimate of security for an overnight emergency shelter. The Town should also consider the possibility of no one utilizing an emergency shelter either from being unaware due to communication challenges or unwillingness. Unlike the services found in Woodstock, the Town does not have the resources to provide support for mental health, addiction, employment and housing needs. Staff reached out to the administrator of the Inn out of the Cold shelter in St. Thomas to seek further guidance on this matter. This communication further emphasized the magnitude and complexity of operating an emergency shelter. The administrator cautioned that opening a shelter without trained professionals on sight can put occupants, staff and volunteers at risk. Page 97 of 151 CLK 20-11 Page 3 of 5 In conclusion, staff is recommending that the Town not proceed with implementing a program to provide overnight emergency shelter during declared extreme cold warnings. There are a number of local programs aimed at supporting the vulnerable population which the Town could support in ways such as funding or offering free training to local volunteer agencies during business hours for example. It should also be noted that the Community Safety and Well-Being Plan required by January 2021 is underway. A consultant has been hired by Oxford County Clerks which will facilitate a number of public consultation sessions within each Oxford community. A Community Safety and Well-Being Plan is a way to work together to address common objectives to ensure Tillsonburg is a safe, healthy and vibrant community. The vision is to work together to achieve sustainable communities where everyone feels safe, has a sense of belonging, opportunities to participate, and where individuals and families are able to meet their needs for education, health care, food, housing, income, and social and cultural expression. CONSULTATION Staff consulted with local agencies including the Salvation Army and the Faith Presbyterian Church. Staff consulted with the administrator of the Inn out of the Cold shelter in St. Thomas. FINANCIAL IMPACT/FUNDING SOURCE An emergency shelter would have associated costs for security services, special intensive cleaning services and staff time. A contract with a security service would need to be considered in order to obtain service on short notice. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship Page 98 of 151 CLK 20-11 Page 4 of 5 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Page 99 of 151 CLK 20-11 Page 5 of 5 Report Approval Details Document Title: CLK 20-11 Emergency Shelter .docx Attachments: Final Approval Date: Feb 5, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Feb 5, 2020 - 2:55 PM Page 100 of 151 Page 1 of 7 Subject: Animal Care & Control By-Law - Urban Chickens Report Number: DCS 20-01 Author: Cameron Cyr, By- Law Enforcement Officer & Geno Vanhaelewyn, Chief Building Official Meeting Type: Council Meeting Meeting Date: Monday, February 10, 2020 RECOMMENDATION THAT Council receives Report DCS 20-01; Animal Care & Control By-Law – Urban Chickens as information; AND THAT staff (proceed) or (not proceed) with public consultation of the animal control by-law to determine if chickens should be allowed to be kept in rear yards of properties in the Town of Tillsonburg. BACKGROUND The Town’s current Animal Care and Control By-Law 3507 was last reviewed and adopted by the Council in 2011. At the Council meeting on August 13, 2018, Council passed the following resolution: 16.1 Notice of Motion In terms of timing, and due to current work loads, staff to report back in the new year. Resolution # 21 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law Staff do a review including public consultation of the animal control by-law to determine if chickens should be allowed to be kept in rear yards of properties in the Town of Tillsonburg. By-Law staff are currently reviewing and preparing proposed amendments to the existing Animal Control By-Law for public consultation and presentation to Council at a later date. Prior to this, staff are seeking for updated direction from the current Council as it relates to urban chickens based on information collected and presented in this report. Page 101 of 151 DCS 20-01 Page 2 of 7 DISCUSSION The Town’s current Animal Care and Control By-Law 3507 and Zoning By-law 3295 prohibits the harbouring of chickens within Town limits. Recently, some municipalities have adopted new regulations regarding the keeping of chickens within urban areas. Staff completed some preliminary research and the following information has been compiled in an effort to summarize the benefits and concerns of amending the current By-Laws to allow the keeping of chickens in Tillsonburg. Benefits Concerns Locally produced, better tasting eggs Potential nuisances such as odor from manure and/or food scraps Greater ability for individuals to control food sources Potential source of disease including salmonella and in rare cases spread of avian influenza to humans Better conditions for hens in comparison to industrial farms Attraction of predators such as rats, coyotes, raccoons, foxes, skunks, weasels, mice, etc Pest control as hens can consume weeds and bugs Animal health and humane treatment if chickens are not properly cared for or stop producing Provides education to children about where food is sourced Trespass of chickens on neighboring properties Compost of manure to create fertilizer Conflict with neighboring pets (dogs and cats) Reduced energy usage and carbon emissions associated with transporting food Housing and/or disposal for abandoned and/or seized chickens Noise complaints Increased staffing demands for administration & By-Law Enforcement Page 102 of 151 DCS 20-01 Page 3 of 7 The following table provides information regarding egg production from a variety of chicken breeds along with the breeds that are typically used for backyard flocks according to Wide Open Pets. BREED # OF EGGS PER DAY # OF EGGS PER WEEK # OF EGGS PER MONTH # OF EGGS PER YEAR YEARS OF PRODUCTION CHOOSEN AS BACKYARD HENS Australorp 1 7 30 365 5 YES Lohman 0.85 6 26 310 5 NO Rhode Island Red 0.71 5 21 259 3 (can live up to 14) YES Golden Comet 0.70 5 21 255 3 (can live up to 15) YES Sussex 0.69 4.8 20.7 250 5 YES Plymouth 0.55 3.9 17 200 4 YES Barnevelder 0.55 3.9 17 200 3-4 YES Leghorn 0.54 3.8 16 197 4 NO Marans 0.52 3.6 15.6 190 3 YES Ameraucana 0.48 3.4 14 175 5 YES Hamburg 0.44 3.1 13 160 5 NO Staff also reviewed other municipal by-laws that permit urban chickens and found the following points of interest: Backyard chickens only permitted in Residential and Agricultural zoned properties Regulated coops registered with the municipality Limited number of chickens No roosters Only permitted in rear yards Property must be fully fenced Minimum setbacks from property lines All feed stored in rodent proof containers and secured at all times Page 103 of 151 DCS 20-01 Page 4 of 7 Each chicken is banded with such band containing contact information of owner No slaughtering or butchering of chickens is done on the property No on-site sales of eggs, meat or manure Property owner must be the owner of chickens and reside where the chickens are located Zoning By-Law would require an amendment including public consultation. Municipal Comparisons Municipality Urban Chickens Permitted Max # Minimum Lot Size Permit Fee Coop Setback Rear Line Coop Setback Side Line Coop Size St. Thomas No N/A N/A N/A N/A N/A N/A Woodstock No N/A N/A N/A N/A N/A N/A Kitchener Yes 4 None $50 1.2m 2.5m Zoning Ingersoll No N/A N/A N/A N/A N/A N/A Norfolk Yes 4 None None 3m 3m 10 m2 London No N/A N/A N/A N/A N/A N/A Guelph Yes 10 None $25/bird 1.2m 1.2m Zoning Cambridge No N/A N/A N/A N/A N/A N/A Strathroy No N/A N/A N/A N/A N/A N/A St.Mary’s No N/A N/A N/A N/A N/A N/A Stratford No N/A N/A N/A N/A N/A N/A Brant No N/A N/A N/A N/A N/A N/A During the collection of information, it was determined that a very low number of local municipalities have approved backyard chickens. Most municipalities that allow backyard chickens charge a permit/licence fee and put restrictions on property setbacks for coops. Municipalities also limit the number of chickens permitted. It should be noted that while there are benefits to keeping backyard chickens, staff research found that raising chickens presents salmonella related illnesses and other potential health concerns. Typically the elderly and young children are at greatest risk of illness. Documentation from Public Health Ontario, Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and Centers for Disease Control and Prevention has been attached to this report as expert information on this topic. If backyard chickens are considered to be permitted, a strong education program would be recommended. Page 104 of 151 DCS 20-01 Page 5 of 7 Based on the initial research collected and presented, staff found that potential health and nuisance concerns appear to outweigh the benefits and therefore would recommend that backyard chickens and egg production is left to our expert neighbouring farmers. CONSULTATION Staff consulted with other municipalities along with the Municipal Law Enforcement Officers’ Association of Ontario. FINANCIAL IMPACT/FUNDING SOURCE Not applicable at this time. Council should be aware that permitting chickens would increase administration and By- Law Enforcement Officer staffing requirements that would most likely not be recoverable by fees which would therefore have to be recovered by taxes. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Page 105 of 151 DCS 20-01 Page 6 of 7 ATTACHMENTS Appendix A – Public Health Ontario - Reducing Health Risks Associated with Backyard Chickens Appendix B – Ministry of Agriculture, Food and Rural Affairs – Urban Agriculture: Livestock & Poultry –Information for Municipalities Appendix C – Centers for Disease Control and Prevention – Keeping Backyard Chickens and Other Poultry Page 106 of 151 DCS 20-01 Page 7 of 7 Report Approval Details Document Title: DCS 20-01 Animal Care and Control By-Law - Urban Chickens.docx Attachments: - Public Health - Backyard Chickens.pdf - OMAFRA - Livestock Poultry.pdf - CDC - Backyard Chickens.pdf Final Approval Date: Feb 4, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Feb 4, 2020 - 5:57 AM Page 107 of 151 EVIDENCE BRIEF Reducing health risks associated with backyard chickens December, 2017 Key Messages Backyard chickens can be found in rural and urban residences in Ontario and elsewhere. Owners’ awareness of risk of illness (e.g., salmonellosis) and biosecurity measures is limited. Illnesses and outbreaks are linked to exposure to backyard chickens. Owners can reduce their risk of illness through a variety of measures such as: o hand washing after handling chickens o wearing dedicated clothing and shoes o refraining from kissing and snuggling live poultry o removing wet manure o sanitizing equipment Page 108 of 151 Issue and Research Question Chickens kept on residential property are commonly referred to as urban or backyard chickens. Smith et al. defines backyard chickens as domestic gallinaceous birds, excluding exotic pet birds, housed in urban, suburban or rural settings.1 Keeping backyard chickens in rural or urban residences is not a new concept. Early poultry production in the United States (US) in the 1800s consisted of backyard poultry.2 Today, backyard chicken owners may also develop emotional attachments to their flocks, viewing their flock as pets and practicing closer contact with the flocks in some cases.3 A 2013 report from the United States Department of Agriculture (USDA) found a growing interest in ownership of backyard chickens in several US cities.4 An issue brief from the University of Minnesota also reported that the number of households keeping chickens in urban backyards in the US appears to be increasing.3 A number of recent media reports have also suggested that backyard chickens are being raised in Ontario.5,6 We are aware that Ontario public health units receive complaints and inquiries regarding backyard chickens. Public Health Ontario (PHO) has also received inquiries about human health risks and risk reduction measures related to backyard chickens. If this is indeed a trend, concerns about backyard chickens as sources of zoonotic diseases to humans may also increase.7 This Evidence Brief focuses on the following questions: Are backyard chicken owners’ aware of the risk of infectious disease transmission from their flocks? What illnesses and outbreaks are associated with exposure to backyard chickens? What are potential risk reduction measures to reduce the risk of human illness and outbreaks? This Evidence Brief only addresses questions regarding health risks from backyard chickens and means to reduce those risks. We have not included noise, odour and the possible benefits of raising backyard chickens in this brief. However, policy makers may also consider these factors when setting policy. Methods A literature search was conducted by PHO Library Services using MEDLINE, Embase, Academic Search Premier, Food Science Source and Scopus databases. The search was limited to literature published in English from 1946 to July 3, 2017. Search terms included: urban chicken, backyard chicken, domestic chicken, transmission, monitoring, infections, illness, outbreak, disease, biosecurity, knowledge, practice, attitude, and risk. The search yielded 1635 citations after duplicate records were removed. Titles and abstracts were screened for relevance. Additional information was identified through cited reference searching of full-text articles and through an external reviewer. A grey literature search was also performed using Google on July 5, 2017, and the first 100 hits were reviewed. Search terms included backyard chicken OR backyard poultry OR urban chicken OR backyard hen OR neighborhood poultry OR hobby hen OR hobby chickens OR household poultry. Papers were selected if they identified illnesses or outbreaks associated with exposure to backyard chicken, backyard chicken owners’ awareness of health risks and risk reduction measures. A total of 32 records are included in this report. Page 109 of 151 Main Findings OWNERS HAVE LIMITED AWARENESS OF THE HUMAN RISK OF INFECTIOUS DISEASE TRANSMISSION FROM BACKYARD CHICKENS We found a number of papers that examined backyard chicken owners’ awareness of infectious disease transmission risk to humans.8–14 In general, the studies found limited awareness of association between salmonellosis and live poultry contact and a lack of biosecurity measures* among flock owners. The following highlights provide details: A cross-sectional study by the USDA National Animal Health Monitoring System, examined Salmonella awareness among backyard chicken owners in Denver, Colorado; Los Angeles, California; and Miami, Florida. Among 385 owners, the study found 64%, 30% and 40% of respondents, respectively, were aware of a connection between salmonellosis and poultry contact. In a multivariable analysis, participants who completed the survey in English (versus Spanish), sold or gave away eggs and cited keeping chickens for educational purposes for their children were more aware of the association.9 A cross-sectional study of Colorado (n=317) backyard chicken owners found minimal biosecurity measures and high human contact with flocks. About 79% of individuals surveyed did not change into separate clothes before contact and about 95% did not report disinfecting or scrubbing their flock shoes before and/or after contact.1 A survey of 41 Maryland backyard flock owners’ concluded that biosecurity practices were highly variable among flock owners.7 A survey of bird health, animal husbandry and hygiene practices, and knowledge, attitudes and practices relating to Salmonella risk in 50 households with backyard chickens in Washington DC and surrounding metropolitan area, showed that owners are aware of the Salmonella risk from poultry but do not consistently practice risk reduction measures. In video recordings, touching the face and snuggling with birds were often observed (about two thirds and 51% of participants respectively). Some participants acknowledged high risk behaviours, while some denied but were observed to practice such behaviours.13 Pohjola et al. studied health management procedures and awareness of human illnesses associated with backyard chickens in 181 registered flock owners in Finland in 2012. Biosecurity measures were uncommon among the owners, e.g., 13% reported using different shoes in the poultry premise and 35% said they may wash hands when leaving the premise; opportunity for close contact between wild birds and backyard poultry was common.11 Analysis of data from a survey study of backyard chicken owners in greater London area identified a lack of avian and zoonotic disease knowledge and low disease prevention measures such as biosecurity. Twenty one out of 30 flock owners surveyed did not know campylobacteroiosis could affect human health and six were not aware of the zoonotic impact of salmonellosis and avian influenza.12 * A set of preventive measures designed to reduce the risk of transmission of infectious diseases in crops and livestock, quarantined pests, invasive species, and living modified organisms.32 Page 110 of 151 ILLNESS AND OUTBREAKS ASSOCIATED WITH EXPOSURE TO BACKYARD CHICKENS HAVE BEEN DOCUMENTED Infectious disease transmission is a known human health risk associated with backyard poultry. Poultry can carry Salmonella in their intestines or eggs without symptoms of illness which can be transferred onto feathers and the surrounding environment.3 Salmonellosis and campylobacteriosis are the most frequent infections reported in relation to backyard chicken and live poultry exposure.3,13,15,16 Table 1 summarizes Salmonella outbreaks we found. Table 1: Outbreaks and cases of Salmonellosis associated with backyard chickens, 1990-2014 (only reports from the US were found in the search)* Location Year Outbreaks (n) Cases (n) Details Reference US 1996- 2012 45 >1581 Resulted in 221 hospitalizations, and five deaths. Behravesh et al., 201415 US 1990- 2014 45 2057 Literature review of publicly available data sources for human infectious disease outbreaks associated with backyard chicken exposure. Authors recommended manure management, proper slaughter and disposal, veterinary care, permitting and consumer education to reduce the infectious disease risk associated with backyard poultry ownership. Tobin et al., 201525 US 1990- 2014 53 2630 Literature review and search of multiple databases including PulseNet, the National Molecular Subtyping Network for Foodborne Disease Surveillance in the US, CDC’s National Outbreak Reporting System, etc. Keeping poultry inside households and kissing birds were some high risk practises reported. Basler et al., 20168 *Studies reported in Table 1 are literature reviews and may include data from the same outbreaks. A systematic review and meta-analysis examined domestic livestock (poultry, swine, ruminant, goat, sheep and unspecified animals) as risk factors for diarrhea. A significant association between domestic animal husbandry and diarrheal disease in the household was found in 20 out of the 29 studies included in the review. A meta-analysis was possible for poultry studies only (n=6), which found a pooled odds ratio of 2.73 (95% confidence interval 1.90, 3.93) for household Campylobacter infection from domestic poultry exposure.17 In addition to outbreaks and illnesses associated with backyard chickens, a number of studies have demonstrated the presence of human pathogens in backyard chickens: Salmonella has been identified in backyard chickens. Fecal sampling studies of backyard chicken flocks in Austraila show that the prevalence of Salmonella species can be as high as 10.4%.16 A recent study of Salmonella and E. coli in the intestines of small flock chickens in Ontario identified Salmonella in 0.3% and E. coli in 99% of 1,025 birds tested. Salmonella prevalence in small flocks was significantly lower than in federally inspected commercial flocks in Ontario.18 Page 111 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 5 Two studies examined the possibility of transmission of avian influenza from wild birds to backyard chickens, concluding that transmission could occur.19,20 In addition, a human risk of contracting avian influenza A(H7N9) from exposure to live poultry in poultry markets in China has been identified.21,22 However, live poultry markets are very different from backyard chicken environments. One study did report that backyard poultry has not been associated with increased risk of avian influenza infection in humans.21 An outbreak of listeriosis in backyard poultry flocks has been reported in Washington state.23 A prevalence survey of ectoparasites on backyard chicken flocks in California found that 80% of birds surveyed had a variety of ectoparasites that can affect humans. Parasites identified included lice, fleas and mites. The parasite diversity and prevalence in backyard chicken flocks exceeded what is observed in commercial chicken flocks. Authors concluded that the findings highlight a need for increased biosecurity.24 The above studies on human illnesses and outbreaks also noted that human behaviour can increase the risk of infectious diseases and outbreaks. High risk behaviours cited include keeping poultry inside the house and having close contact such as holding or kissing the poultry.3,8,20,25 RISK REDUCTION MEASURES MAY REDUCE THE RISK OF ZOONOTIC INFECTIONS The following risk reduction strategies implemented by owners may reduce human infectious disease risk related to backyard chickens: Hand washing after handling birds.8,20 Wearing dedicated shoes, gloves and clothes for cleaning.8,12,20 Appropriate housing for the flock: easy to clean, secure from predators and other animals, adequate space per bird, and adequate ventilation.26 Regular removal of manure, bedding and feed to reduce bacterial growth and flies.3,25 Seeking veterinary help in case of illness in the birds and reporting clusters of bird deaths.12,25 Storing poultry feed in rodent-proof containers. Not bringing poultry inside the house.3,8,25 Proper composting of poultry manure prior to use as a fertilizer.3,25 Prompt disposal of dead birds and not slaughtering poultry in the home.3,25 Regular cleaning and sanitization of equipment.3,8 Refraining from kissing and snuggling live poultry, and not touching one’s mouth, eating, or drinking around chickens.8 Additional system-level interventions to reduce human disease risk may include: Educating flock owners on improved quarantine and hygiene procedures to help reduce the risk of introducing new diseases into backyard flocks.20,25 Following multiple outbreaks related to live poultry in 2012, the CDC also recommended that health-related information be provided to potential purchasers of poultry birds before the point of sale.27–29 Registration of households with poultry to enable communication in the event of outbreaks.25 Page 112 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 6 The Ontario Ministry of Agriculture and Rural Affairs provides “Keeping Your Birds Healthy Resource Kits” for backyard chicken owners. It provides information on biosecurity, feed and water management, cleaning and disinfection, managing sick birds and disposal of sick birds.30 In addition, Family Food Program at Chicken Farmers of Ontario (CFO) provides information for members on promotion of bird health and disease management. Discussion and Conclusions Close contact with backyard chickens may contribute to infectious disease transmission from birds to humans, even in the absence of illness in poultry.8,9,12,19,20 Avoiding close contact and practicing good hygiene may be effective in reducing risk of transmission.8-14,31 Biosecurity measures are intended to limit or prevent the introduction and spread of infectious agents.32 Examples of biosecurity measures for backyard chickens include wearing dedicated protective gear (e.g., shoes and gloves) and washing hands after handling birds. Proper disposal of dead birds, refraining from kissing and snuggling live poultry, not bringing live poultry inside the house, and appropriate cleaning of equipment and facilities are other risk reduction measures. Owner awareness of the potential human disease risk and potential biosecurity measures may help facilitate behaviour change and reduce the risk of illness. Implications for Practice Backyard chickens can be found in urban and rural residences in Ontario. Human illness has been associated with backyard poultry and biosecurity measures implemented by owners may reduce the risk. Public health staff may be asked to provide information regarding illness risk and measures to reduce the risks. In addition to risk of infection, authorities may consider noise, odour, community preferences and the possible benefits of backyard chickens when making policy. Page 113 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 7 References 1. Smith E, Reif J, Hill A, Slota K, Miller R, Bjork K, et al. Epidemiologic characterization of Colorado backyard bird flocks. Avian Dis. 2012;56(2):263–71. 2. National Chicken Council. U.S. chicken industry history [Internet]. Washington, D.C.: National Chicken Council; 2012 [cited 2017 Sep 4]. Available from: http://www.nationalchickencouncil.org/about-the-industry/history/# 3. Bailey T, Larson J. Backyard poultry: Implications for public health and safety [Internet]. St. Paul, MN: Uninversity of Minnesota; 2013 [cited 2017 Sep 4]. Available from: https://www.foodpolicy.umn.edu/policy-summaries-and-analyses/backyard-poultry-implications- public-health-and-safety 4. U.S. Department of Agriculture Poultry 2010: urban chicken ownership in four U.S. cities [Internet]. Fort Collins, CO: U.S. Department of Agriculture; 2013 [cited 2017 Sep 28]. 5. CBC News.After years of council cluck-clucking, backyard chickens may be coming. CBC News [Internet]. 2017 Jul 10 [cited 2017 Sep 28]. 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Available from: https://academic.oup.com/trstmh/article- lookup/doi/10.1093/trstmh/tru056 18. Lebert L, Martz SL, Janecko N, et al. Prevalence and antimicrobial resistance among Escherichia coli and Salmonella in Ontario smallholder chicken flocks. Zoonoses Public Health. 2017;00:1-8. Available from: http://doi.org/10.1111.zph.12381 19. Zheng T, Adlam B, Rawdon TG, Stanislawek WL, Cork SC, Hope V, et al. A cross-sectional survey of influenza A infection and management practices in small rural backyard poultry flocks in new Zealand. N Z Vet J. 2010;58(2):74-80. 20. Yendell SJ, Rubinoff I, Lauer DC, Bender JB, Scheftel JM. Antibody prevalence of low-pathogenicity avian influenza and evaluation of management practices in Minnesota backyard poultry flocks. Zoonoses Public Health. 2012;59(2):139-43. 21. Liu B, Havers F, Chen E, Yuan Z, Yuan H, Qu J, et al. Risk factors for Influenza A(H7N9) disease - China, 2013. Clin Infect Dis. 2014;59(6):787–94. 22. Wu P, Wang L, Cowling B, Yu J, Fang V, Li F, et al. Live prultryeExposure and public response to influenza A(H7N9) in urban and rural China during two epidemic waves in 2013-2014. PLoS One. 2015;10(9). Available from: http://journals.plos.org/plosone/article?id=10.1371/journal.pone.0137831 23. Crespo R, Garner M, Hopkins S, Shah D. Outbreak of Listeria monocytogenes in an urban poultry flock. BMC Veterenary Res. 2013;9:204. Available from: https://bmcvetres.biomedcentral.com/articles/10.1186/1746-6148-9-204 Page 115 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 9 24. Murillo AC, Mullen BA. Diversity and prevelence of Ectoparasites on backyard chicken flocks in California. J Med. Entomology. 2016;53(3):707-11. 25. Tobin MR, Goldshear JL, Price LB, Graham JP, Leibler LH. A framework to reduce infectious disease risk from urban poultry in the United States. Public Health Rep. 2015;130:380–91. Available from: https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4547567/ 26. Powers L. Introduction to backyard poultry (proceedings). 2015 Apr 1 [cited 2017 Sep 11]. In: dvm360.com [Internet]. Lenexa, KS: UBM Life Sciences, Veterinary; c2017. Available from: http://veterinarycalendar.dvm360.com/introduction-backyard-poultry-proceedings 27. Centers For Disease Control and Prevention. Multistate outbreak of human Salmonella Hadar infections linked to live poultry in backyard flocks (final update) [Internet]. Atlanta, GA: Centers for Disease Control and Prevention; 2012 [cited 2017 Sep 28]. Available from: https://www.cdc.gov/salmonella/hadar-live-poultry-07-12/index.html 28. Centers for Disease Control and Prevention. Multistate outbreak of human Salmonella Montevideo infections linked to live poultry in backyard flocks (final update) [Internet]. Atlanta, GA: Centers for Disease Control and Prevention; 2012 [cited 2017 Sep 28]. Available from: https://www.cdc.gov/salmonella/montevideo-06-12/index.html 29. Centers for Disease Control and Prevention. Multistate outbreak of human Salmonella infections linked to live poultry in backyard flocks (Final update) [Internet]. Atlanta, GA: Centers for Disease Control and Prevention; 2012. Available from: https://www.cdc.gov/salmonella/live-poultry-05- 12/index.html 30. Ontario Ministry of Agriculture, Food and Rural Affairs. Poultry - health management and biosecurity [Internet]. Guelph, ON: Queen's Printer for Ontario; [modified 2017 May 30; cited 2017 Jul 5]. Available from: http://www.omafra.gov.on.ca/english/livestock/poultry/health.html 31. Burns TE, Ribble C, McLaws M, Kelton D, Stephen C. Perspectives of an underrepresented stakeholder group, backyard flock owners, on poultry health and avian influenza control. J Risk Res. 2013;16(2):245-60. 32. Koblentz GD. Biosecurity reconsidered: calibrating biological threats and responses. Int Secur. 2010;34(4):96–132. Page 116 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 10 Specifications and Limitations of Evidence Brief The purpose of this Evidence Brief is to investigate a research question in a timely manner to help inform decision making. The Evidence Brief presents key findings, based on a systematic search of the best available evidence near the time of publication, as well as systematic screening and extraction of the data from that evidence. It does not report the same level of detail as a full systematic review. Every attempt has been made to incorporate the highest level of evidence on the topic. There may be relevant individual studies that are not included; however, it is important to consider at the time of use of this brief whether individual studies would alter the conclusions drawn from the document. Authors Naghmeh Parto, MSc, Senior Program Specialist, Environmental and Occupational Health, PHO Fatima Kamal, MPH, Research Assistant, Environmental and Occupational Health, PHO JinHee Kim, MD, MPH, CCFP, FRCPC, Public Health Physician, Environmental and Occupational Health, PHO Reviewers Ray Copes, MD, MSc, Chief, Environmental and Occupational Health, Environmental and Occupational Health, PHO Dean Middleton, DVM, Epidemiolgist Specialist, Chronic Disease and Injury Prevention, PHO Csaba Varga, DVM, MSc, DACVPM, Lead Veterinarian, Disease Prevention – Poultry, Ontario Ministry of Agriculture, Food and Rural Affairs Citation Ontario Agency for Health Protection and Promotion (Public Health Ontario), Parto N, Kamal F, Kim JH. Evidence brief: Reducing health risks associated with backyard chickens. Toronto, ON: Queen’s Printer for Ontario; 2017. ISBN: 978-1-4868-0857-1 ©Queen’s Printer for Ontario, 2017 Page 117 of 151 Evidence brief: Backyard Chicken and Reducing Health Risks 11 Disclaimer This document was developed by Public Health Ontario (PHO). PHO provides scientific and technical advice to Ontario’s government, public health organizations and health care providers. PHO’s work is guided by the current best available evidence at the time of publication. The application and use of this document is the responsibility of the user. PHO assumes no liability resulting from any such application or use. This document may be reproduced without permission for non-commercial purposes only and provided that appropriate credit is given to PHO. No changes and/or modifications may be made to this document without express written permission from PHO. For Further Information Environmental and Occupational Health Email: eoh@oahpp.ca Public Health Ontario Public Health Ontario is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. Public Health Ontario links public health practitioners, front- line health workers and researchers to the best scientific intelligence and knowledge from around the world. For more information about PHO, visit publichealthontario.ca. Public Health Ontario acknowledges the financial support of the Ontario Government. Page 118 of 151 Page 119 of 151 Page 120 of 151 Page 121 of 151 Page 122 of 151 Page 123 of 151 Page 124 of 151 The Corporation of the Town of Tillsonburg PARKS, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE MEETING January 9, 2020 9:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Paul DeCloet, Christine Nagy, Donna Scanlan, Mike Dean, Ken Butcher, Barb Wareing, Penny Esseltine & Maurice Verhoeve Absent with Regrets: Bob Marsden, Marian Smith & Sue Saelens Also Present: Corey Hill & Allison Jakobi 1. Call to Order The meeting was called to order at 9:00 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Mike Dean Seconded by: Donna Scanlon THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee meeting of January 9, 2020, be adopted with the addition of item 5.4 “Scattering Gardens Update” to general business & reports. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Penny Esseltine Seconded by: Christine Nagy THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of November 14, 2019, be approved. Carried 5. General Business & Reports 5.1. Cemetery Bylaw (#3640) Revisions – All The Committee reviewed Section E of the current Cemetery Bylaw #3640. Suggested changes were recorded and will be tracked. The Committee is to come to the next meeting prepared to discuss section “F, G, H”. Page 125 of 151 5.2. Horticultural Report - Christine Nagy Christine Nagy gave a summary of the Horticultural Society’s 2019 initiatives and provided an overview of their 2020 plans including continued support of Town locations including Bert Newman Park, Annandale National Historic Site, Station Arts & the Seniors Centre. The Society will not be involved with fundraising for the downtown flower urns this year as the BIA & the Town will be carrying that program forward. 5.3. Keep Tillsonburg Beautiful 2020 The Committee discussed options for an event for 2020. After much discussion, the Committee decided that they would like to host an event for 2020 and that it should be in early June to hopefully avoid the wet conditions of early May. Additionally, it was felt that the name of the event should be updated from “Keep Tillsonburg Beautiful” and should be focused more on parks and trails use and clean-up. Furthermore, it was agreed upon that the event planning would be done at the regular Committee meetings versus establishing a dedicated Sub-Committee. The tentative date for the yet to be named event was set proposed as Saturday, June 6, 2020. This topic will be added as a standing agenda item until June. 5.4. Scattering Garden Update - Penny Esseltine Penny Esseltine updated the committee on the status of the Scattering Gardens. Council approved the removal of all funding for the preparations for and the creation of a Scattering Gardens from the 2020 Capital Budget. 6. Next Meeting Thursday, February 6, 2020, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room. 7. Adjournment Resolution #3 Moved by: Christine Nagy Seconded by: Ken Butcher THAT the January 9, 2020 Parks, Beautification and Cemetery Advisory Committee meeting be adjourned at 10:04 a.m. Carried Page 126 of 151 The Corporation of the Town of Tillsonburg DOG PARK ADVISORY COMMITTEE MEETING January 14, 2020 7:30 p.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Wayne Beard, Pete Luciani, Kelly Luciani, Roseanne Fillion, Connie Porter, Brad Holden & Marcie Walters-Turcotte Also Present: Rick Cox 1. Call to Order The meeting was called to order at 7:31p.m. 2. Adoption of Agenda Resolution #1 Moved by: Roseanne Fillion Seconded by: Kelly Luciani THAT the Agenda as prepared for the Dog Park Advisory Committee meeting of Tuesday, January 14, 2020, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Connie Porter Seconded by: Pete Luciani THAT the Dog Park Advisory Committee Meeting Minutes of Thursday, Nov 21, 2019, be approved. Carried 5. Presentations/Deputations None 6. General Business & Reports 6.1. Review of Committee Terms of Reference The Terms of Reference were reviewed by the Committee. The adoption of the Terms of Reference was requested to be added to the next meeting agenda. The Committee Page 127 of 151 also requested an electronic copy of the Town’s Community Strategic Plan be circulated to members. 6.2. History of the Dog Park Pete Luciani provided the Committee with the following chronological summary of how the Dog Park came to be: 2009 Initial Dog Park Committee recommended Elliott Fairbairn Centre as location; Presented to Council but did not proceed due to feedback from local residents. 2016 There was a public meeting on June 23 at the Community Centre which was well attended and brainstormed, location, amenities, etc; First meeting on Sept 16 of a 10-member Ad-hoc Committee that was formed from the June meeting. 2017 Ad-hoc Committee Co-chairs Pete Luciani and Tyler Coghill made a presentation to Council on March 2. Presentation included a list of locations reviewed and the recommendation that the Memorial Park location is the preferred location; Council requested staff report for April 10 Council meeting; Staff report RCP 17-25 received by council on April 10 and motion carried to authorize staff to install an off-leash dog park in Memorial Park; An Ad-hoc Dog Park Committee public meeting was held on Oct 25 which had minimal attendance. The hope was to transition to a Tillsonburg Dog Owners Group; Dog park compound fencing completed and there was a “soft opening” on Nov 3. 2018 In January there were private donors identified to install water and l ight (Stephens Irrigation and Thompson Electric, et al); Ad-hoc Dog Park Committee Co-chairs Pete Luciani and Tyler Coghill presented to Council on April 23 regarding the water and light sponsors; The Dog Park Dedication Ceremony and naming of “Dave Johnson Memorial Dog Park” was held on June 17. 2019 A Council motion was made and carried on June 26 to establish an official Dog Park Council Advisory Committee; The final meeting of Ad-hoc Dog Park Committee was held on June 26; The inaugural meeting of the Dog Park Council Advisory Committee was held on Nov 21. 6.3. Committee Objectives The Committee discussed various objectives including developing an official site plan for the Dog Park, additional amenities as well a possible additional Dog Park within the Town. There was no consensus on finalized objectives and this will be added as an agenda item on the next meeting for further discussion. 6.4. Memorial Trees in Dog Park There was a discussion on the possibility of including memorial trees into the future Dog Park site plan. Pete Luciani shared an email communication from the Johnson family supporting this possibility. There are additional considerations that would need further review before including memorial trees as a viable option. Page 128 of 151 6.5. Committee Meeting Frequency The Committee discussed the every 2nd month Committee meeting schedule and there was consensus to transition to monthly meetings (2nd Tuesday of the month @ 7:30p.m. at Suite 203 of the Corporate Office) for the short term. 7. Next Meeting February 11, 2020, at 7:30p.m., in Suite 203 of the Corporate Office. 8. Adjournment Resolution #3 Moved by: Roseanne Fillion Seconded by: Pete Luciani THAT the January 14, 2020, Dog Park Advisory Committee meeting be adjourned at 9:01p.m. Carried Page 129 of 151 The Corporation of the Town of Tillsonburg Tillsonburg Transit Advisory Committee January 21, 2020 10:00 a.m. 200 Broadway, Market Room (Formerly Suite 203) MINUTES Present: Sherry Hamilton, Kathryn Leatherland, Councillor Pete Luciani, Lynn Temoin, John Verbakel, Cindy Allen, Carolijn Verbakel Absent With Regrets: Mayor Stephen Molnar Also Present: Alex Piggott, Transit Coordinator Kevin DeLeebeeck, Director of Operations Laura Pickersgill, Legislative Services Coordinator Diana Handsaeme, Multi-Service Centre 1. Call to Order The meeting was called to order at 10:04 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Cindy Allen Seconded by: Lynn Temoin THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee meeting of January 21, 2020, be adopted, as amended. Carried 3. Minutes of the Previous Meeting 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. General Business & Reports 5.1 Presentation- Multi-Service Centre: Volunteer Transportation Services Diana Handsaeme, Director of Home Support for the Multi-Service Centre, provided a detailed overview of the Multi-Service Centre’s Volunteer Transportation Service. This program is offered to adults, aged 55 and up, or for any adult with physical or cognitive disabilities. Page 130 of 151 Volunteers offer rides in their own vehicles or in the accessible van for non- emergency services. The program provides door to door service to users to access adult day programs, health care appointments, etc. The program is an opportunity for socialization. Drivers note any noticeable client condition decline to Home Support Coordinators. This program is funded by the Ministry of Health and Long-Term Care and user fees from clients. Volunteer drivers are reimbursed for each drive. There is flat rate fee system based on the distance to each location. There were 4625 rides provided to 221 clients in 2019. The Committee discussed how the Inter-Community Pilot Project could leverage TGO service in connection with the Multi-Service Centre Transportation Program to expand the geographical area for pickup of clients. Diana Handsaeme left at 10:35 a.m. 5.2 Monthly Ridership 2016-2019 Ridership increased in December 2019. 5.3 Monthly Ridership Distribution by the Hour Ridership peaked at 11:00 a.m. in December 2019. 5.4 Payment Type by Month Adult riders are more often using the passes rather than cash. 5.5 Riders by Month 5.6 T-GO 2019 December Statistics 5.7 T-GO Annual Ridership Overall, ridership in 2019 increased from previous years. 5.8 T-GO Concern Tracking Sheet Staff are working on getting a response from the service provider in regards to recent issues noted. It was suggested that the current bus drivers need to be aware that a senior is an adult aged 55 and up, rather than 65 and up. 5.9 New Year’s Eve Results Staff are working on getting a response from the service provider in regards to lack of service at the Community Centre during the sponsored extended service on New Year’s Eve. Staff has requested the on-off counts at bus stops from the current service Page 131 of 151 provider and will provide the Committee with a summary when this information is available. It was noted that the bus stop on Simcoe Street and Potters Road is dangerous. Staff will review and address any issues. Staff to provide the transit audit results from the Accessibility Advisory Committee. Staff to invite new service provider to a future meeting to provide an orientation of the new service. Staff to connect with the Multi-Service Centre to have an Occupational Therapist do an assessment on the new bus. 5.10 Meeting of Chairs, Vice-Chairs, Staff Liaisons A summary of the January 15, 2020 meeting of the Chairs, Vice-Chairs and Staff Liaisons was provided. Committee members are encouraged to completed the Tillsonburg Advisory Committee Feedback Survey previously circulated. 6. Next Meeting Tuesday, February 18, 2020 at 10:00 a.m. 7. Adjournment Resolution #2 Moved by: Kathryn Leatherland Seconded by: Pete Luciani THAT the January 21, 2020 Tillsonburg Transit Advisory Committee meeting be adjourned at 11:15 a.m. Carried Page 132 of 151 The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, January 23, 2020 Program Room-2nd Floor Annandale NHS 30 Tillson Ave, Tillsonburg, ON N4G 2Z8 MINUTES Present: Bob Marsden, Patty Phelps, Sherry Hamilton, Rosemary Dean, Joan Weston, Chris Rosehart, Donna Scanlan, Dianne MacKeigan. Absent with Regrets: Also Present: Guest- John Lessif 1. Call to Order The meeting was called to order at 4:30 pm 2. Adoption of Agenda Resolution #1 Moved by: Joan Weston Seconded by: Rosemary Dean THAT the Agenda as prepared for the Museum Advisory Committee meeting of January 23 be adopted with the following additions under New Business. c) North Fence d) Vice Chair resignation e) Museum Storage f) Report from meeting of Chairs and Vice Chairs Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Minutes of the Previous Meeting Minutes of the Meeting for December were circulated and approved. 5. General Business & Reports 5.1 Financial Report- $134,327.50 is the balance in the Trust Account 5.2 Curator’s Report- The curator’s report was circulated and discussed and is attached. Chris Rosehart questioned the curator as to the amount charged for School Programming. The cost to students is $3.00 Page 133 of 151 Sherry Hamilton questioned the efficacy of the Lunch and Learn programs being held on two days instead of one. Patty will find out the program room capacity and report back to the next meeting. 5.3 New Business a) The following dates were set for a tour of the facility: Sunday, February 2 at 12:00 pm for the tour Thursday, March 27- arrive at 4:00 pm for an audio visual presentation of the museum’s move to its current location prior to our regular meeting. b) Donna Scanlan presented a report on the Christmas stocking penny sale. (attached) c) The north fence repair costs were removed from the budget. Concern was raised about the safety of this fence as well as its decrepit appearance. An effort will be made to determine ownership of the patch of weeds causing concern for the Horticultural Club with a view to contacting the bylaw officer to enforce clean up. d) The resignation of the vice chair of this committee was accepted by council necessitating the election of a new vice chair. Resolution #2 Moved by: Sherry Hamilton Seconded by: Rosemary Dean THAT Joan Weston be nominated to serve as Vice Chair of the Museum Advisory Committee. Carried e) $5000 was placed in the reserve fund for extra museum storage that is desperately needed. The committee will see this for themselves with the facility tour planned for February 2. f) Sherry Hamilton made a brief report on the meeting of Chairs and Vice Chairs of committees arranged by the Town of Tillsonburg. High lights included: new templates, governance and roles of members, attendance difficulties of some committees and the need for co-operation of committees when interests overlap. 6. Next Meeting- Thursday, February 27, 2020 7. Adjournment Resolution #3 Moved by: Joan Weston Seconded by: Dianne MacKeigan THAT the January 23rd meeting of the Museum Advisory Committee be adjourned at 5:38 pm. Carried Page 134 of 151 ANNANDALE NATIONAL HISTORIC SITE Curator’s Report - January 2020 ATTENDANCE FIGURES • As anticipated year-end numbers are lower than 2019 • Prior to Q4 numbers had increased each quarter over 2018 • Loss of school programming impacted the fourth quarter and year -end Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sept. Oct. Nov. Dec TOTAL 2019 514 466 510 583 503 1615 2104 1783 645 541 827 809 10,901 2018 230 446 481 619 608 1468 2385 1369 574 734 872 1429 11,239 2017 677 557 547 557 954 1933 2875 1806 569 593 949 1180 11,064 EXHIBIT IN THE PRATT GALLERY • First exhibit of 2020 “Our Painting Past – an exhibit highlighting the paintings from the museum’s collection” • 47 paintings on display • Local artist including Tillson family members • Date range of works in show from late 1880’s through the 1970’s • Opening Sunday, February 2 at 2pm – 02/02/2020 • Exhibit runs until March 29, 2020 CHRISTMAS SEASON “UN” DECORATING • “un” decorating has been completed • Started January 6 was finished Jan. 17th (two full weeks to get everything down and put away) • Period rooms within Annandale House being put back in order • Tillson Gallery and Military Room to be worked on after opening of exhibit in Pratt Gallery MAYOR’S LEVEE • Event deemed as success by organizers (Tillsonburg & District Historical Society) • Attendance recorded as 118 SCHOOL & PA DAY PROGRAMING • In-class Valentine’s Day Program has been offered to local elementary schools • Grade 6 class from Westfield has booked – but may cancel due to labour issues • Culture & Heritage Program Coordinator delivering an 1.5 hour program at the complex PA Day Camp - Friday, Jan. 24/20 PENNY SALE • 20 filled stockings donated • Draw held Friday, December 20, 2019 • Winners contacted and all stockings were picked up • Total net proceeds raised $ 763 1st Quarter 2nd t Quarter 3rd t Quarter 4th Quarter Year End 2019 1,490 2,702 4,532 2,177 10,901 2018 1,181 2,695 4,328 3,035 11,239 2017 1781 3,444 5,250 2,722 11,064 Page 135 of 151 ORIGIANAL PHOTOGRAPHIC ARTWORK RAFFLE • The original photographic artwork by Jennifer Jackson won by Coco Scoon • Total net proceeds raised $665.00 for Trust Fund OCCI CORNER GALLERY • 72 pieces sold throughout 2019 • Work sold included; paintings, jewellery, pottery, woven textiles, wood worked pieces • 2019 total commission to Trust $818.39 2020 CALENDAR OF EXHIBITS & EVENTS • Calendar has been confirmed • New children’s programing added for March break and summer months • Family workshops being offered - linked to exhibits in Pratt gallery • Power point presentations for 2020 will look at o Photos from the Tillsonburg News o 20 amazing artifacts from 4 categories; textiles, wood, ceramics & paper • Lunch & Learn Series o Still popular – so still offered o Speakers for 2020; Laurel Beechey, Joan Weston, Kathleen Watkin & Patricia Phelps • New Social Teas & Luncheon added o Seasonal themes of Valentines & St. Patrick’s Day o Flapper Luncheon and lecture highlighting the 1920’s fashion in the collection • Copy of complete calendar attached TURTLEFEST & CANADA DAY • Planning meeting of town-wide Turtlefest committee scheduled for next week • Planning meeting of town-wide Canada Day committee scheduled for February 26 • Curator to attend and will keep committee up-dated as events are finalized • Museum plans for Turtlefest and Canada Day are being worked on Page 136 of 151 ANNANDALE NATIONAL HISTORIC SITE CONFIRMED 2020 CALENDAR OF EXHBITS & EVENTS EXHIBITIONS IN PRATT GALLERY Feb. 2 to Mar. 29 – “Our Painting Past” – an exhibit highlighting the museum’s art collection April 19 to June 14 – “100th Anniversary of the Tillsonburg News” June 28 to August 30 – “Then & Now – 20 quilts for 2020” exhibit in partnership with the Station House Quilters and Fibre Artists featuring 10 modern quilts and 10 historic quilts Sept. 4 to Nov. 1 – OCCI Art Show – “Small & Beautiful - Miniature works of art by members of OCCI” Nov. 27 to Jan. 3 2021 – “Jingle Bell Rock Christmas” exhibit highlighting seasonal music. EXHIBIT OPENINGS Everyone is invited to the Exhibition Openings in the Pratt Gallery Admission by Donation * Light refreshments in the OCCI Corner Gallery Sunday, Feb 2 at 2pm – “Our Painting Past” Sunday, April 19 at 2 pm – 100th Anniversary of the Tillsonburg News Sunday, June 28 at 2 pm – Then & Now – 20 Quilts for 2020 Friday, Sept. 4 at 7 pm – OCCI Art Show “Small and Bold – Miniature works of art from our members” Friday, Nov. 27 at 7 pm – Jingle Bell Rock Christmas HOLIDAY EVENTS & FESTIVALS Tour Annandale NHS and join in on the fun - Admission by Donation * call for complete details Sunday, January 5, at 2 pm: Annual Mayor’s Levee Monday, Feb. 17 10 am to 3 pm : Family Day Fun at the museum Sunday, March 8, 1 to 4 pm: The museum celebrates International Women’s Day with FREE admission to all women. Friday, June 19 at dusk : Movie on the lawn for Turtlefest Saturday, June 20 - 10 am to 3 pm: Turtlefest Fun on the Lawn Wednesday, July1 - 12 to 3 pm: Canada Day Open House & Fun Fair on the lawn Saturday August 8 -12 to 3 pm: Teddy Bear Picnic on the lawn Friday, November 27 – 7 to 9 pm: Lighting of trees on museum lawn & exhibit opening Saturday & Sunday Nov. 28 & 29 – Christmas Open House SOCIAL TEAS & LUNCHEONS Socialize with friends and neighbours at the museum Admission to Annandale NHS included * Call for complete details and pricing * Limited seating * Advanced tickets only Friday, February 14 at 2 pm : Valentine’s Day Social Tea Tuesday, March 17 at 12 noon: St. Patrick’s Day Luncheon. Come for Irish Stew and Soda Bread followed by a talk exploring Irish roots in Tillsonburg. Friday, September 25 at 2 pm: Pie Tea not High Tea. Everyone is invited to join us for homemade Pie served with ice cream and tea or coffee. Friday, October 16 at 12 noon: “Flapper” Luncheon. Come for a hot lunch followed by a lecture highlighting the museum’s 1920’s fashion collection. Friday, December 4 at 2 pm: Christmas Corsage Tea. Come for tea and Christmas goodies, leave with a Christmas Corsage. Ticket includes a guided tour of Annandale House decorated for the season. LUNCH & LEARN SERIES Thursday, Feb. 27 & Fri. Feb. 28 - “China’s Hero: Dr. Tillson Lever Harrison” – guest lecturer Laurel Beechey Page 137 of 151 Thursday, Mar. 26 & Fri. Mar. 27 - “All A Board – the continuing story of Tillsonburg’s railroad history” – guest lecturer Joan Weston Thursday, April 23 & Fri. Apr. 24 – “Tillsonburg & the Great San Francisco Earthquake” –lecturer Patricia Phelps Thursday, May 28 & Fri. May 29 – “Hats, Hats, & more Hats – the story of Tillsonburg’s Millinery departments” –lecturer Kathleen Watkin POWER POINT PRESENTATION SERIES A series of power point presentations and interesting talks Offered on Wednesdays at 2:00pm By donation - light refreshments PHOTOS FROM THE TILLSONBURG NEWS April 22 – People & Places April 29 – Sports May 6 – Events May 13 – Emergencies 20 AMAZING ARTIFACTS FROM THE COLLECTION FOR 2020 September 23 – Wooden artifacts September 29 – Glass & Ceramic artifacts October 7 – Textile artifacts October 14 – Paper artifacts WORKSHOPS & FAMILY FUN Friday, March 20 at 2 pm: Sleeping Beauty Tea Party. Join Sleeping Beauty, Princess Aurora, for an afternoon tea party with crafts, cookies and tea of course. Pre-registration required – limited space – call for pricing Saturday, April 4 at 1 pm: Ukrainian Egg Decorating workshop. Come learn how to make your very own Ukrainian egg. Instruction and all supplies included. Pre-registration required – limited space – call for pricing Sunday, May 3 at 1pm: Family papermaking workshop. Come out and learn to how to make your own paper. Instruction and all supplies included. Pre-registration required – limited space – call for pricing Tuesday and Thursday July 7 through August 20 at 1- 3 pm: “Stop-by -- Time Travel Club.” Come join the fun at the museum as we play pioneer games, make ice cream and much more. Theme changes daily – open to all ages. Call for pricing Sunday, September 20 at 1 pm: Family Painting Workshop. Come out and create your own tiny masterpiece. Instruction and all supplies included. Pre-registration required – limited space – call for pricing ON THE LAWN Thursday evenings at 7 pm throughout July & August – Yoga on the lawn Sunday evenings throughout the summer – Music on the Lawn brought to you by the Tillsonburg & District Historical Society ALL DATES SUBJECT TO CHANGE – CALL TO CONFIRM 519-842-2294 Page 138 of 151 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee January 21, 2020 7:30 a.m. 10 Lisgar Ave, Customer Service Centre, Board Room MINUTES Present: Andrew Burns, Councillor Deb Gilvesy, Lisa Gilvesy, Jesse Goossens, Jim Hayes, Kirby Heckford, Lindsay Morgan-Jacko, Steven Spanjers, Randy Thornton, Cedric Tomico, Lindsay Tribble and Jeff VanRybroeck Absent with Regrets: Collette Takacs, Ashton Nembhard, Mayor Stephen Molnar and Kyle Pratt, CAO Also Present: Cephas Panschow, Development Commissioner Laura Pickersgill, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 7:37 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Cedric Tomico Seconded by: Andrew Burns THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of January 21, 2020, be adopted. Carried 3. Minutes of the Previous Meeting The minutes of the meeting to be amended as follows: The Town Hall Report is to come back to Council for review in February rather than to the Committee. 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. General Business & Reports 5.1 Election of Vice-Chair Resolution #2 Moved by: Randy Thornton Seconded by: Lisa Gilvesy Page 139 of 151 THAT Andrew Burns be nominated for the role of Vice Chair. Carried 5.2 Monthly Project Updates Development Commissioner provided a summary of the Monthly Project Updates. It was noted that CJDL has made a complete “client submission” for VanNorman Innovation Park. Engineering Department met with CJDL and provided comments. A letter of intent and draft offer for 6.7 Acres has been received. This would be the largest industrial construction since 2006. It was noted that an application for funding has been made for the Southwestern Ontario Development Fund. Wayfinding signage will be reviewed by the Committee prior to completion. 5.3 CLK 19-28 Municipal Retail Cannabis Policy Review The draft Municipal Retail Cannabis Policy provided by the Town Clerk’s Office was reviewed. The Committee passed the following resolution: Resolution #3 Moved by: Kirby Heckford Seconded by: Randy Thornton THAT the Economic Development Committee recommends that the Provincial guidelines be followed, including their standard setback of 150 metres from a school. Carried 5.4 Oxford County Water and Wastewater Billing and Collections Review The Economic Development Advisory Committee Chair appeared as a delegation before Oxford County Council and presented the concerns of the Committee regarding the proposed method for water and wastewater billing. The matter will be reviewed at Oxford County Council on January 22, 2020. 5.5 Tillsonburg Hydro Inc. Staff to set up a Hydro Sub-Committee meeting. 5.6 Town Hall Task Force 5.7 Community Strategic Plan 5.1.1 Excellence in Local Government 5.1.2 Economic Sustainability 5.1.3 Demographic Balance Page 140 of 151 5.1.4 Culture and Community 5.8 Tillsonburg District Chamber of Commerce Awards Resolution #4 Moved by: Lisa Gilvesy Seconded by: Randy Thornton THAT the Economic Development Advisory Committee move into Closed Session to consider: -a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Chamber of Commerce Event Selection). Carried Regular session resumed at 8:45 a.m. Resolution #5 Moved by: Lisa Gilvesy Seconded by: Randy Thornton THAT Company A be selected as the recipient of the New Industrial Investment Award based on total investment amount and new or future jobs created in Tillsonburg. Carried Resolution #6 Moved by: Steve Spanjers Seconded by: Jeff VanRybroeck THAT Company B be selected as the recipient of the New Commercial Investment Award based on total investment amount, new jobs created in Tillsonburg and the creation of entry- level housing. Carried Cedric Tomico re-entered the meeting at 8:55 a.m. 5.9 Community Organization Updates 5.9.1 Downtown Business Improvement Association The following events are planned by the BIA: -Feb 1-12 Share the Love -March 7 International Women’s Day -March 16-20 Family Fun Passport -May 8-9 Spring in the Street Details of these events to be circulated to the Committee. Page 141 of 151 Funding received for façade improvements has increased to $62,000 per year, half coming from the Town and half from the BIA. Randy Thornton left at 8:59 a.m. 5.9.2 Tillsonburg District Chamber of Commerce The current committee representative’s role as Past President with the Chamber Board has now ended and a new member will be appointed at the February 12, 2020 Chamber meeting. The Chamber supported Council’s decision to review other options for the new Town Hall project. The Awards Ceremony is May 7, 2020 at the Community Centre. ‘Business After 5’ for Christmas will now be open to any company to host. Lindsay Tribble left at 9:04 a.m. 5.9.3 Tillsonburg District Real Estate Board The average sale price for 2019 in Tillsonburg was higher than the national average. 5.9.4 Physician Recruitment Staff to bring a summary from the Physician Recruitment Committee to a future meeting. 6. Correspondence 6.1 Tillsonburg District Chamber of Commerce Board Resolution Discussed under item 5.9.2. 7. Other Business 8. Round Table The Kinsmen Club is celebrating 75 years and Kin Canada is celebrating 100 years. Staff to provide an invitation to Committee members to tour the new Titan Trailers location. February 12, 2020 is the grand opening for the new location of Millards Chartered Professional Accountants. Page 142 of 151 TDMH Board is recruiting board members to fill 3 vacancies. Members are encouraged to complete the Tillsonburg Advisory Committee Feedback survey previously circulated. The broken hydro pole in front of Kelsey’s has been addressed. 9. Next Meeting Tuesday, February 11, 2020 at 7:30 a.m. 10. Adjournment Resolution #7 Moved by: Kirby Heckford Seconded by: Jeff VanRybroeck THAT the January 21, 2020 Economic Development Advisory Committee meeting be adjourned at 9:17 a.m. Carried Page 143 of 151 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-014 A BY-LAW To Amend Schedule A of By-Law 4247, to Define the Mandate and Membership for Committees Established By The Corporation Of The Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend Schedule A of By-Law 4247. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule A of By-Law 4247 be amended as attached hereto; 2. THAT these amendments to Schedule A of By-Law 4247 are hereby declared to be part of that By-Law as if written therein. 3. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 10th day of FEBRUARY, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of FEBRUARY, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 144 of 151 By-law 2020-014 Schedule A Board/Committees Citizen Appointments Mandate Accessibility Advisory Committee To advise and make recommendations to Council on all matters with respect to the accessibility for persons with disabilities to a municipal building, structure or premises. Cultural, Heritage and Special Awards Advisory Committee To advise and make recommendations to Council on all matters with respect to tourism and culture in the Town of Tillsonburg. To advise and make recommendations to Council on all matters related to properties of architectural and historical significance. To receive nominations and make recommendations to Council for the Citizen of the Year and monthly awards. To provide commemorative naming options to Council. Economic Development Advisory Committee To advise on initiatives to attract and retain investment within the community. To provide advice on: • The Economic Development Strategy • The Community Strategic Plan • Annual Departmental Business Plan To support the development of alliances and partnerships to advance the Town’s strategic plan and that assists in the overall growth of the Town. To provide advice regarding existing and new bylaws that relate to/impact development within the community. Memorial Park Revitalization Advisory Committee To advise and make recommendations and provide regular updates to Council on all matters with respect to the Memorial Park Revitalization Project. Museum Advisory Committee To make recommendations to Council on policies and procedures pertaining to the Museum. To participate in strategic planning activities, initiate and participate in fundraising activities when and as needed, act as ambassadors for the museum within the community. To work with the Tillsonburg and District Historical Society regarding trust for artifact purchases and to act as trustees for the restoration trust. Parks, Beautification and Cemeteries Advisory Committee To advise and make recommendations to Council on all matters with respect to the utilization and beautification of public parks, trails, trees, green space and Tillsonburg cemeteries. Page 145 of 151 By-law 2020-014 Schedule A Recreation and Sports Advisory Committee To advise and make recommendations to Council on matters related to the programming and utilization of Tillsonburg’s recreational facilities. To advise and make recommendations to Council on implementation of the Community Parks, Recreation and Cultural Strategic Master Plan. Tillsonburg Airport Advisory Committee To advise and make recommendations to Council on matters related to the Tillsonburg Regional Airport. To provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan and strategic initiatives and to provide a forum for dialogue and communication. Day to day operations of the airport is the responsibility of Town staff. Tillsonburg Dog Park Advisory Committee Mark Cheron Doris Koepke The objective of the Tillsonburg Dog Park Advisory Committee (TDPAC) is to oversee and advise Town Council on the governance of the Dave Johnson Memorial Dog Park with representation from all affected groups in the community. Tillsonburg Transit Advisory Committee The objective of the Tillsonburg Transit Advisory Committee (TTAC) is to oversee and advise Town Council on the governance oversite of the Town's service providers contract for transit and specifically the policies and procedures related to service delivery of transit. The TTAC will provide a forum for input, exchange of ideas and debate on conventional and mobility transit related issues with representation from all affected groups in the community. The committee should use the Mandate to set out a clear plan for the term of the Committee. Create a high level work plan to define the scope and establish the framework and overall approach for transit. Set out goals the committee will work towards accomplishing. Page 146 of 151 THE CORPORATION OF THE TOWN OF TILLSONBURNG BY-LAW 2020-015 A BY-LAW To amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to “R1A” the zone symbol of the lands so designated “R1A” on Schedule “A” attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 10th day of FEBRUARY, 2020. READ A THIRD TIME AND FINALLY PASSED THIS 10th day of FEBRUARY, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 147 of 151 L O T 1 1 L O T 1 2 L O T 1 3 L O T 1 4 L O T 2 2L O T 2 3L O T 2 4L O T 2 5L O T 2 6L O T 2 7L O T 2 8 L O T 1 5 L O T 1 8L O T1 7 L O T 1 6 L O T 3 8L O T 3 7L O T 3 6L O T 3 3L O T 3 2L O T 3 1L O T 3 0L O T2 9L O T 3 5L O T 3 4 N79°01'10"E 59.90 43.5357.3947.17N10°58'15"W40.00N78°42'20"E 16.76 35.00 REID STLOWRIECRESWILSON AVEL O T 2 1 R E G I S T E R E D P L A N 4 1 M - 3 4 9 N11°34'05"W3.80 N79°01'45"E 66.29 N11°33'45"W12.63N79°01'45"E 112.17 N79°01'45"E 15.85 N79°01'10"E 128.55 N79°01'10"E 29.53 N22°03'40"E 70.80N3°25'55"W 107.34N78°25'20"E N11°26'10"WN79°22' 1 0 " W 5 2 . 7 1N10°58'15"WN10°58'15"WLOTS 11-18 (INCLUSIVE)AND LOTS 21-38 (INCLUSIVE),REGISTERED PLAN 41M-349TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO R1A MAYOR - Stephen Molnar TOWN CLERK - Donna Wilson THIS IS SCHEDULE "A" TO BY-LAW No. 2020-015, PASSED THE 10th DAY OF FEBRUARY, 2020 SCHEDULE "A" TO BY-LAW No. 2020-015 © 20 0 20 40 6010 METRES ÞÞÞ Page 148 of 151 THE CORPORATION OF THE TOWN OF TILLSONBURNG BY-LAW 2020-016 A BY-LAW To amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to “R3-14” the zone symbol of the lands so designated “R3-14” on Schedule “A” attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 10th day of FEBRUARY, 2020. READ A THIRD TIME AND FINALLY PASSED THIS 10th day of FEBRUARY, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 149 of 151 MOST NORTHERLY CORNERBLK A, PLAN 966 R E G I S T E R E D P L A N 9 6 6B L O C K A 2.04N83°49'00"W N60°10'00"E 42.97N2 0 ° 3 0 ' 1 5 " W 5 4 . 7 4 N15°32'20"E 75.18VIENNA RDP A R T 14 1 R - 1 2 7 2 PT BLOCK A, REGISTERED PLAN 966PART 1, 41R-1272 TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO R3-14 NOTE: ALL DIMENSIONS IN METRES MAYOR - Stephen Molnar TOWN CLERK - Donna Wilson THIS IS SCHEDULE "A" TO BY-LAW No. 2020-016, PASSED THE 10TH DAY OF FEBRUARY, 2020 SCHEDULE "A" TO BY-LAW No. 2020-016 6 0 6 12 183 METRES Page 150 of 151 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-017 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 10th day of February, 2020. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Cou ncil of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on February 10, 2020, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 10th DAY OF FEBRUARY, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF FEBRUARY, 2020. ________________________________ MAYOR – Stephen Molnar _______________________________ TOWN CLERK – Donna Wilson Page 151 of 151