200123 BIA MIN
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Tillsonburg Business Improvement Area
MINUTES
Board Meeting of Thursday, January 23rd, 2020
Carriage Hall
7:30 am – 9:30 am
Breakfast at 7:00 am
1. CALL TO ORDER: Time: 7:32 am
QUORUM: Yes 7/9 members present – C. Tomico, C. Pepper, J. Tilson, M. Van
Geer Truyde, D. Rasokas, D. Gilvesy, M. Tedesco, M. Renaud, K. Slattery, D.
Gilvesy
Absent: C. Heutinck, A. Hicks
2. ADOPTION OF THE AGENDA:
a. moved by: M. Van Geer Truyde seconded by: D. Gilvesy
And resolved that the agenda as prepared for the BIA Board of
Management meeting for Thursday, January 23rd, 2020 be adopted.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: none declared at this meeting.
4. ADOPTION OF THE MINUTES from the board meeting of December 19th, 2019
a. moved by: M. Tedesco seconded by: M. Van Geer Truyde
“And resolved that the minutes, as prepared for the meeting of
December 19th, 2019 be adopted”.
5. DELEGATIONS: none.
6. EVENTS AND MARKETING CO-ORDINATOR’S REPORT: The EMC delivered a report including a visual slide presentation. There were some questions about the four major projects between January and Turtlefest. The general feedback was very positive from the group. The EMC presented various mock-ups and
graphics for upcoming initiatives including the work truck, banners, post cards,
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etc. There were no concerns raised and the Board felt very positive about the direction of the marketing efforts. It was agreed to have the EMC provide this
type of detailed presentation at each board meeting. The Board was very, very pleased and impressed the K. Slattery’s efforts.
7. FINANCIAL REPORT:
Funds on deposit at CIBC: as at 12/31/2019: $98,064.29; Funds on
deposit at First Ontario: as at 12/31/2019: $65,853.73; Total funds on
hand as of 12/31/2019: $163,918.02. Remaining funds due to the BIA
from the Town: Sobey’s: $2,500 + HST rebate of $20,063 +/- .
There were no questions or concerns expressed by board members
present. The ED will continue to follow-up with the Town’s Finance Dept.
on all outstanding matters.
8. 2020 BUDGET: There were no comments or questions by the board members.
The ED committed to revising the financial forecasts to reflect the issues with
town payments and to follow-up with said concerns with the new Town CAO Kyle
Pratt.
9. TURTLEFEST BUDGET & COMMITTEE UPDATE: Councillor Gilvesy and other
board members discussed that there was no need for the Co-ordinator position to
be approved by the BIA board. There was no discussion about passing the
Turtlefest budget and a resolution was not put on the floor.
10. EXECUTIVE DIRECTOR’S REPORT: The ED presented the report and there
were several questions. The ED will bring back detailed information and
recommendation with respect to the payroll service provider; medical/dental/life
insurance benefits; the retirement plan option and follow-ups to the financial
concerns, MOUD, FIP, town staff interactions and follow-up to progress against
the approved BIA budget and business plans.
11. MOUD with the Town of Tillsonburg. D. Rasokas, C. Tomico, M. Renaud and
D. Gilvesy agreed to meet immediately following the BIA meeting. These
discussions would be the basis for the document to be presented to the Town of
Tillsonburg at an upcoming joint MOUD meeting between the parties.
12. Turtlefest MOUD – awaiting final submissions from the BIA board members and
ratification by Turtlefest Committee.
13. Façade Improvement Program update: There was no feedback on the report.
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14. NEXT MEETING: Thursday, February 20th, 2020 at Carriage Hall - 7:00 am
breakfast, 7:30 am meeting
15. MOTION TO ADJOURN: Time of adjournment: 9:34 a.m.
a. moved by: M. Tedesco b. seconded by: J. Tilson