200227 Council MIN 1
MINUTES
Thursday, February 27, 2020
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Regrets: Dave Rushton, Director of Finance
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 2020-087
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider:
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personal matters about an identifiable individual, including Town employees;
(Human Resources) and
a proposed or pending acquisition or disposition of land by the Town.
(Highway 3)
Carried
3. Adoption of Agenda
Resolution # 2020-088
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of Thursday, February 27,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Gilvesy declared a pecuniary interest in regards to Closed Session
item 4.1 for the reason that an immediate family member may receive financial
gain from the sale of the property referred to in item 4.1 of the Closed Session
agenda of February 27, 2020.
There were no other disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-089
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of February 10, 2020, be approved.
Carried
7. Presentations
7.1 Introduction of Michelle Smibert, Town Clerk
8. Public Meetings
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9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford County Report PW 2020-02 - Single-use Disposable Wipes
12.2 Oxford County Report CAO 20-01 - Leading Oxford County to 100%
Housed Future
Resolution # 2020-090
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Oxford County Report PW 2020-02 regarding
single-use disposable wipes, as information;
AND THAT Council receives Oxford County Report CAO 2020-01
regarding housing, and that Senior Leadership Team prepare a draft
Tillsonburg response for Council consideration in April 2020 and that staff
notify the County of the Town’s interest in participating in the engagement
process.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.3.1 DCS 20-02 Dedicate Certain Reserves - Oak Park Subdivision
Resolution # 2020-091
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report DCS 20-02 Dedicate Certain
Reserves - Oak Park Subdivision.
AND THAT By-Law 2020-019 be brought forward for Council
consideration.
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Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-04 CSC Facade Renewal
Staff confirmed that the intent is to continue the design aro und the
building and that certain sections which will remain brick will be
painted to match.
Resolution # 2020-092
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 20-04 CSC Façade Renewal;
AND THAT Council directs staff to procure an external consultant
team to develop the tender specifications for rehabilitating the
exterior façade of the Customer Service Centre at 10 Lisgar Ave;
AND THAT the selected design approach is identified as Option 1D
in Report RCP 20-04.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Staff noted that the draft Advertising Policy requires further review by staff
prior to being brought forward for Council's consideration.
Resolution # 2020-093
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Recreation and Sports Advisory Committee
minutes dated January 8, 2020 and February 12, 2020, the Culture,
Heritage and Special Awards Advisory Committee minutes dated February
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5, 2020, the Memorial Park Revitalization Advisory Committee minutes
dated January 22, 2020, and the Economic Development Advisory
Committee minutes dated February 11, 2020, as information.
Carried
15.2 Long Point Region Conservation Authority Board of Director Minutes
The Long Point Region Conservation Authority (LPRCA) Annual General
Meeting will be held at the LPRCA Administration Office located at 4 Elm
Street on February 28, 2020, at 1:30 p.m. The me eting is open to the
public.
Resolution # 2020-094
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Long Point Conservation Authority Board of
Director Minutes dated January 8, 2020, as information.
Carried
15.3 Business Improvement Area Board Minutes
Resolution # 2020-095
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Business Improvement Area Board meeting
minutes dated January 23, 2020, as information.
Carried
16. Motions/Notice of Motions
Resolution # 2020-096
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the airport feasibility study be forwarded to the Airport Advisory Committee
for review and/or comment.
Carried
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17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-018, To Appoint Michelle Smibert as Town Clerk
18.2 By-Law 2020-019, To dedicate certain reserves owned by the
Corporation of the Town of Tillsonburg as parts of public highways
in the Town of Tillsonburg
Resolution # 2020-097
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-018, To Appoint Michelle Smibert as Town Clerk, and
By-Law 2020-019, To dedicate certain reserves owned by the Corporation
of the Town of Tillsonburg as parts of public highways in the Town of
Tillsonburg, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2020-098
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2020-020, to Confirm the Proceedings of the Council Meeting held
on February 27, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
The next regular Council meeting will be held on Monday, March 9, 2020 at 6:00
p.m.
Resolution # 2020-099
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT Council move into Closed Session at 6:42 p.m.
Carried
21. Adjournment
Resolution # 2020-100
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Thursday, February 27, 2020 be adjourned at 8:15
p.m.
Carried