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200309 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, March 9, 2020 4:30 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider three matters of a proposed or pending acquisition or disposition of land by the municipality. (Earle Street) (Brock Street) (Highway 3 Lands) 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality (Earle Street) 2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality (Brock Street) 2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality (Highway 3 Lands) 3.Adoption of Agenda Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of Monday, March 9, 2020, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council meeting of February 27, 2020, be approved. 7.Presentations 8.Public Meetings Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at _________ p.m. 8.1 Application for Minor Variance A01-20 (Landmark Homes Inc.) Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A01-20, submitted by Landmark Homes Inc., for lands described as Lot 22, Plan 41M-144, Town of Tillsonburg, as it relates to: Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft), and; 1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required rear yard depth from 10.5 m (34.4 ft) to 9 m (29.5 ft), to facilitate the construction of a single detached dwelling. 2. Subject to a building permit for the proposed dwelling being issued within one year of the date of the Committee's decision. Page 2 of 181 8.2 Application for Minor Variance A02-20 (Vanderhaeghe) Proposed Resolution #6 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A02-20, submitted by Ron Vanderhaeghe, for lands described as Part Lot 9, Concession 4 NTR, and Part 1, Plan 37R-6520, municipally known as 247 Rokeby Side Road, Town of Tillsonburg, as it relates to: Relief from Section 18.2 - Zone Provisions (FD), to permit a 93 m2 addition to an existing dwelling, exceeding 25% of the gross floor area of the existing dwelling. 1. Subject to a building permit for the proposed addition being issued within one year of the date of the Committee's decision. 8.3 Application for Minor Variance A03-20 (Noorland and DeJonge) Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A03-20, submitted by Maas Noorland and Aletta DeJonge, for lands described as Lot 93, Registered Plan 41M-144, municipally known as 1 Sycamore Drive, Town of Tillsonburg, as it relates to: Relief from Section 6.2 - Zone Provisions (R1A), to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 6.2 m (20.3 ft) to permit the construction of a single detached dwelling. 1. Subject to a building permit for the proposed dwelling being issued within one year of the date of the Committee's decision. 8.4 Application for Minor Variance A04-20 (Reynold and Pyatt) Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A04-20, submitted by Reynold and Tammy Pyatt, for lands described as Part Lot 6, Concession 10 (Dereham), and Part of Part 1 of Reference Plan 41R-5657, in the Town of Tillsonburg, municipally known as 18 North Street East, Town of Tillsonburg, as it relates to: Page 3 of 181 Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and Structures, to permit an increase to the maximum lot coverage allowance for residential accessory buildings from 50 m2 (538.2 ft2) to 87 m2 (938 ft2); 1. Subject to a building permit being issued for the proposed accessory building within one year of the date of the Committee’s decision. Proposed Resolution #9 Moved By: ________________ Seconded By: ________________ THAT Council move out of the Committee of Adjustment and move back into regular Council session at ____________pm. 9.Planning Applications 9.1 CP 2020-69 Request for Extension to Draft Approved Plan of Subdivision Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council advise Oxford County that the Town supports a three year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T 09004), for lands described as Part Lots 1 & 2, Concession 5 (Middleton), Town of Tillsonburg, to March 9, 2023. 10.Delegations 10.1 Steven and Tanner Murray - Re: Autism Awareness Day/Month Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receive the delegation from Steven and Tanner Murray, as information. 11.Deputation(s) on Committee Reports 11.1 RCP 20-07 Museum Advisory Committee 2019 Year-end Report Presented by: Bob Marsden, Chair, Museum Advisory Committee Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT Council receives Report 20-07 Museum Advisory Committee 2019 Year-end Page 4 of 181 Report, as information. 11.2 RCP 20-08 Memorial Park Revitalization Advisory Committee 2019 Year-end Council Report Presented by: Joan Weston, Vice-Chair, Memorial Park Revitalization Advisory Committee Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 20-08 Memorial Park Revitalization Advisory Committee 2019 year-end report, as information. 12.Information Items 12.1 Family Day 2020 Thank You Letter 12.2 Hydro One Correspondence - Notice of Class Environmental Assessment 12.3 Ministry of Infrastructure - Community, Culture and Recreation (CCR) Stream 12.4 Ministry of Municipal Affairs and Housing - Municipal Modernization Program Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Council receives the thank you letter from the Tillsonburg Family Day Committee dated February, 2020, the correspondence from Hydro One dated February 25, 2020, the correspondence from the Ministry of Infrastructure dated March 2, 2020, and the correspondence from the Ministry of Municipal Affairs and Housing dated March 2, 2020, as information. 13.Staff Reports 13.1 Chief Administrative Officer 13.2 Clerk's Office 13.3 Development and Communication Services 13.4 Finance 13.5 Fire and Emergency Services Page 5 of 181 13.6 Operations 13.6.1 OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5 Proposed Resolution #15 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5; AND THAT a By-law to execute the Hanger Land Lease Agreement for Taxiway G1 Lot 5 with Jacqueline Bailey be brought forward for Council consideration. 13.6.2 OPS 20-04 TGO Service Fare Policy Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 20-04 T:GO Service Fare Policy; AND THAT By-Law 2020-021 to adopt the T:GO Service Fare Policy 11- 005 be brought forward for Council consideration. 13.6.3 OPS 20-05 Inter-Community TGO Fare Rate Structure Proposed Resolution #17 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 20-05 Inter-Community T:GO Fare Rate Structure; AND THAT a By-law to amend By-law 2020-001 Rates and Fees to include the Fare Rate Structure for the T:GO Inter-Community service be brought forward for Council consideration. 13.6.4 OPS 20-06 Inter-Community TGO Marketing and Communications Proposed Resolution #18 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 20-06 Inter-Community T:GO Marketing and Communications, as information. 13.6.5 OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with Dump Body Page 6 of 181 Proposed Resolution #19 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with Dump Body; AND THAT Council award RFQ 2020-002 to Oxford Dodge Chrysler Ltd. of London, Ontario at a cost of $74,194.23 (net HST included). 13.7 Recreation, Culture & Park Services 13.7.1 RCP 20-05 Installing water service to the Dave Johnson Memorial Dog Park Proposed Resolution #20 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 20-05 Installing a water service to the Dave Johnson Memorial Dog Park, as information. 13.7.2 RCP 20-06 Materials storage at Memorial Park Proposed Resolution #21 Moved By: ________________ Seconded By: ________________ THAT Report RCP 20-06 Materials storage at Memorial Park is received; AND THAT the materials storage at Memorial Park remains in the current location adjacent to the Dog Park parking area. 14.New Business 15.Consideration of Committee Minutes 15.1 Committee Minutes Proposed Resolution #22 Moved By: ________________ Seconded By: ________________ THAT Council receives the Parks, Beautification and Cemetery Advisory Committee minutes dated February 6, 2020, the Tillsonburg Dog Park Advisory Committee minutes dated February 11, 2020, the Memorial Park Revitalization Advisory Committee minutes dated February 19, 2020, and the Airport Advisory Committee minutes dated February 20, 2020, as information. Page 7 of 181 16.Motions/Notice of Motions 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws 18.1 By-Law 2020-021, To Adopt a T:GO Service Fare Policy 18.2 By-Law 2020-022, To enter in an Airport Hanger Land Lease Agreement with Jacqueline Bailey 18.3 By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates and Fees) Proposed Resolution #23 Moved By: ________________ Seconded By: ________________ THAT By-Law 2020-021, To Adopt a T:GO Service Fare Policy, By-Law 2020-022, To enter in an Airport Hanger Land Lease Agreement with Jacqueline Bailey, and By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates and Fees), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 19.Confirm Proceedings By-law Proposed Resolution #24 Moved By: ________________ Seconded By: ________________ THAT By-Law 2020-024, to Confirm the Proceedings of the Council Meeting held on March 9, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Proposed Resolution #25 Moved By: ________________ Seconded By: ________________ THAT the Council Meeting of Monday, March 9, 2020 be adjourned at ______ p.m. Page 8 of 181 1 MINUTES Thursday, February 27, 2020 4:30 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Luciani Councillor Parker Councillor Rosehart Staff: Kyle Pratt, Chief Administrative Officer Michelle Smibert, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture and Parks Terry Saelens, Acting Fire Chief Amelia Jaggard, Deputy Clerk Sheena Pawliwec, Manager of Finance / Deputy Treasurer Regrets: Dave Rushton, Director of Finance _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Closed Session Resolution # 2020-087 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council move into Closed Session to consider: Page 9 of 181 2  personal matters about an identifiable individual, including Town employees; (Human Resources) and  a proposed or pending acquisition or disposition of land by the Town. (Highway 3) Carried 3. Adoption of Agenda Resolution # 2020-088 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT the Agenda as prepared for the Council meeting of Thursday, February 27, 2020, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Gilvesy declared a pecuniary interest in regards to Closed Session item 4.1 for the reason that an immediate family member may receive financial gain from the sale of the property referred to in item 4.1 of the Closed Session agenda of February 27, 2020. There were no other disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2020-089 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Minutes of the Council meeting of February 10, 2020, be approved. Carried 7. Presentations 7.1 Introduction of Michelle Smibert, Town Clerk 8. Public Meetings Page 10 of 181 3 9. Planning Applications 10. Delegations 11. Deputation(s) on Committee Reports 12. Information Items 12.1 Oxford County Report PW 2020-02 - Single-use Disposable Wipes 12.2 Oxford County Report CAO 20-01 - Leading Oxford County to 100% Housed Future Resolution # 2020-090 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Oxford County Report PW 2020-02 regarding single-use disposable wipes, as information; AND THAT Council receives Oxford County Report CAO 2020-01 regarding housing, and that Senior Leadership Team prepare a draft Tillsonburg response for Council consideration in April 2020 and that staff notify the County of the Town’s interest in participating in the engagement process. Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.2 Clerk's Office 13.3 Development and Communication Services 13.3.1 DCS 20-02 Dedicate Certain Reserves - Oak Park Subdivision Resolution # 2020-091 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report DCS 20-02 Dedicate Certain Reserves - Oak Park Subdivision. AND THAT By-Law 2020-019 be brought forward for Council consideration. Page 11 of 181 4 Carried 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations 13.7 Recreation, Culture & Park Services 13.7.1 RCP 20-04 CSC Facade Renewal Staff confirmed that the intent is to continue the design aro und the building and that certain sections which will remain brick will be painted to match. Resolution # 2020-092 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report RCP 20-04 CSC Façade Renewal; AND THAT Council directs staff to procure an external consultant team to develop the tender specifications for rehabilitating the exterior façade of the Customer Service Centre at 10 Lisgar Ave; AND THAT the selected design approach is identified as Option 1D in Report RCP 20-04. Carried 14. New Business 15. Consideration of Committee Minutes 15.1 Committee Minutes Staff noted that the draft Advertising Policy requires further review by staff prior to being brought forward for Council's consideration. Resolution # 2020-093 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives the Recreation and Sports Advisory Committee minutes dated January 8, 2020 and February 12, 2020, the Culture, Heritage and Special Awards Advisory Committee minutes dated February Page 12 of 181 5 5, 2020, the Memorial Park Revitalization Advisory Committee minutes dated January 22, 2020, and the Economic Development Advisory Committee minutes dated February 11, 2020, as information. Carried 15.2 Long Point Region Conservation Authority Board of Director Minutes The Long Point Region Conservation Authority (LPRCA) Annual General Meeting will be held at the LPRCA Administration Office located at 4 Elm Street on February 28, 2020, at 1:30 p.m. The me eting is open to the public. Resolution # 2020-094 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives the Long Point Conservation Authority Board of Director Minutes dated January 8, 2020, as information. Carried 15.3 Business Improvement Area Board Minutes Resolution # 2020-095 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receives the Business Improvement Area Board meeting minutes dated January 23, 2020, as information. Carried 16. Motions/Notice of Motions Resolution # 2020-096 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT the airport feasibility study be forwarded to the Airport Advisory Committee for review and/or comment. Carried Page 13 of 181 6 17. Resolutions/Resolutions Resulting from Closed Session 18. By-Laws 18.1 By-Law 2020-018, To Appoint Michelle Smibert as Town Clerk 18.2 By-Law 2020-019, To dedicate certain reserves owned by the Corporation of the Town of Tillsonburg as parts of public highways in the Town of Tillsonburg Resolution # 2020-097 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT By-Law 2020-018, To Appoint Michelle Smibert as Town Clerk, and By-Law 2020-019, To dedicate certain reserves owned by the Corporation of the Town of Tillsonburg as parts of public highways in the Town of Tillsonburg, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19. Confirm Proceedings By-law Resolution # 2020-098 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT By-Law 2020-020, to Confirm the Proceedings of the Council Meeting held on February 27, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest The next regular Council meeting will be held on Monday, March 9, 2020 at 6:00 p.m. Resolution # 2020-099 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart Page 14 of 181 7 THAT Council move into Closed Session at 6:42 p.m. Carried 21. Adjournment Resolution # 2020-100 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT the Council Meeting of Thursday, February 27, 2020 be adjourned at 8:15 p.m. Carried Page 15 of 181 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A01-20 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: March 9, 2020 REPORT NUMBER: 2020-68 OWNER: Landmark Homes Inc. (1300908 Ontario Ltd.) 130 Guelph Ave, Cambridge ON, N3C 1A4 APPLICANT: GSP Group Inc. 72 Victoria Street South, Unit 201, Kitchener ON, N2G 4Y9 REQUESTED VARIANCES: 1. Relief from Table 6.2 – Zone Provisions, to reduce the minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft), and; 2. Relief from Table 6.2 – Zone Provisions, to reduce the minimum required rear yard depth from 10.5 m (34.4 ft) to 9 m (29.5 ft), to facilitate the construction of a single detached dwelling. LOCATION: The subject property is described as Lot 2, Plan 41M-144 in the Town of Tillsonburg. The property is located on the west side of Beech Boulevard, lying between Sycamore Drive and Hemlock Drive and is municipally known as 88 Beech Boulevard. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW : Low Density Residential Type 1 Zone (R1A) Page 16 of 181 File Number: A01-20 Report Number 2020-68 Page 2 SURROUNDING USES: Low density residential uses, consisting of single detached dwellings at various stages of development to the north, south and east, and existing agricultural lands to the west (in the Township of South-West Oxford). COMMENTS: (a) Purpose of the Application: The applicants are requesting relief from the above noted provisions of the Town Zoning By-law to facilitate the construction of a single detached dwelling. The applicant has indicated that the proposed reduction has been requested to facilitate a consistent streetscape along Beech Boulevard, as many of the lots fronting on this street are subject to similar setback provisions, as recently approved by way of a zone change (File No. ZN 7-19-04). The subject lands are approximately 568 m2 (6,114 ft2) in area, with approximately 37.4 m (122.7 ft) of frontage along Beech Boulevard and are currently vacant, but a single detached dwelling is proposed for the property. Surrounding land uses are predominately comprised of vacant residential lands to the south and east, with existing single detached dwellings to the north and agricultural lands to the west, located in the Township of South-West Oxford. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Close-up of Subject Lands (2015 Air Photo), provides an aerial view of the vacant subject lands and surrounding area, as it existed in 2015. Plate 3, Applicant’s Sketch, shows the dimensions and setbacks of the subject lands in relation to the registered subdivision. (b) Agency Comments: The application was circulated to a number of public agencies. No comments were received as part of agency circulation. (c) Public Consultation: Public Notice was mailed to surrounding property owners on February 28, 2020. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the County’s Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan. Page 17 of 181 File Number: A01-20 Report Number 2020-68 Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is currently zoned ‘Low Density Residential – Type 1 Zone (R1A)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘R1A’ zone include a single detached dwelling. The ‘R1A’ zone requires a minimum rear yard depth of 10.5 m (34.4 ft) and a minimum front yard depth of 7.5 m (24.6 ft) for lots created prior to the passing of the Zoning By-law. The ‘R1A’ zone also permits a maximum lot coverage of 35% for all buildings and structures and requires a minimum interior side yard width of 3 m (9.8 ft) on one side and 1.2 m (3.8 ft) on the other where an attached garage is not present. The applicants are seeking to reduce the rear yard depth from 10.5 m (34.4 ft) to 9 m (29.52 ft), and to reduce the minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.68 ft) to permit the development of their intended building design and have indicated that the requested relief will be in keeping with the permitted setbacks of the ‘R1A-23’ Zone, which will assist in maintaining consistent setbacks along Beech Boulevard. It is the intent of the minimum front yard depth requirement to ensure that dwellings are situated an appropriate distance from the street, and to ensure that there is adequate space for the provision of private parking within the driveway on site. This provision also assists in ensuring that a uniform sight line is maintained along residential streets. Planning staff are satisfied that a reduction to the required front yard depth of 1.5 m (4.9 ft) will continue to ensure sufficient setback between the public right of way and private development, and will continue to provide sufficient space for the 2 parking spaces required for single detached dwellings in the Zoning By-law. Planning staff are further of the opinion that the minor reduction proposed to the front yard depth will have minimal impact on the ability of the subject lands to provide for consistent sightlines along the streetscape of Beech Boulevard, particularly as majority of the lands along the west side of Beech Boulevard have site specific zoning to allow for a similar front yard depth. With respect to the required rear yard depth, it is the intent of the Zoning By-law to ensure that single detached dwellings maintain adequate rear yard setback to provide a buffer between neighbouring properties for privacy purposes, while maintaining sufficient space for recreation and amenity areas, and proper area for drainage. Planning staff are of the opinion that the proposed rear yard reduction will continue to provide sufficient space for private amenity area and adequate drainage, and as the lands to the immediate west are comprised of vacant agricultural field, a buffered separation for privacy purposes represents a minimal concern for the rear yard area of the subject lands than would typically be considered with abutting residential land uses. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. Planning staff are satisfied that the requested relief can be considered minor and the applicant’s request can also be considered desirable as it will facilitate the construction of a single detached dwelling that is consistent with the existing and future development in the area. Further, no Page 18 of 181 File Number: A01-20 Report Number 2020-68 Page 4 comments of concern have been received from any of the neighbouring property owners or public agencies circulated. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and can be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A01-20, submitted by Landmark Homes Inc., for lands described as Lot 22, Plan 41M-144, Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft), and; 2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required rear yard depth from 10.5 m (34.4 ft) to 9 m (29.5 ft), to facilitate the construction of a single detached dwelling. Subject to the following condition: i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision. As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, MCIP, RPP, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 19 of 181 File Number: A01-20 Report Number 2020-68 Page 5 Report Approval Details Document Title: A01-20t_rpt.docx Attachments: - Report Attachments.pdf - A01-20_88 Beech Blvd _Application.pdf Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 9:53 AM Page 20 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1920 Notes NAD_1983_UTM_Zone_17N 96 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: A01-20: Landmark Homes Inc. Lot 2, Plan 41M-144, 88 Beech Boulevard, Tillsonburg Subject Lands Lands Located in the Township of South-West Oxford Concession Street West Page 21 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 480 Notes NAD_1983_UTM_Zone_17N 24 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: Close-up of Subject Lands (2015 Air Photo) File No: A01-20: Landmark Homes Inc. Lot 2, Plan 41M-144, 88 Beech Boulevard, Tillsonburg Subject Lands Lands Located in the Township of South-West Oxford Sycamore Drive Hemlock Drive Beech Blvd Page 22 of 181 Plate 3: Applicant's Sketch File No: A01-20: Landmark Homes Inc. Lot 2, Plan 41M-144, 88 Beech Boulevard, Tillsonburg Page 23 of 181 Page 24 of 181 Page 25 of 181 Page 26 of 181 Page 27 of 181 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A02-20 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: March 9, 2020 REPORT NUMBER: 2020-67 OWNER/ APPLICANT: Ron Vanderhaeghe 247 Rokeby Side Road, Tillsonburg ON, N4G 4G9 AGENT: Evan Prouse (RNS Construction Inc) 37 Woodcock Drive, Tillsonburg ON, N4G 4M3 REQUESTED VARIANCE: 1. Relief from Section 18.2 - Zone Provisions (FD), to permit a 93 m2 addition to an existing dwelling, exceeding 25% of the gross floor area of the existing dwelling. LOCATION: The subject property is described as Part Lot 9, Concession 4 NTR, and Part 1, Plan 37R-6520 in the Town of Tillsonburg. The subject lands are located on the north side of Rokeby Side Road between Bell Mill Side Road and Norfolk County Road 30, and are municipally known as 247 Rokeby Side Road, Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Rural Buffer TOWN OF TILLSONBURG ZONING BY-LAW : Future Development Zone (FD) SURROUNDING USES: Surrounding land uses are predominately comprised of existing rural residential development on the north side of Rokeby Side Road, with agricultural uses and woodlands in the immediate vicinity. Agricultural lands within Norfolk County are present on the south side of Rokeby Side Road. Page 28 of 181 File Number: A02-20 Report Number 2020-67 Page 2 (a) Purpose of the Application: The applicants have applied for permission under Section 45(1) of the Planning Act to allow for an addition to an existing residential dwelling. It is proposed that the addition will be 93 m2 (1,000 ft2) in size, and will be located on the north side of the existing dwelling. According to assessment records, the existing dwelling was constructed in 1947. The subject property has an approximate area of 17.3 hectares (42.7 ac), and includes lands used for agricultural purposes. A detached garage, and two agricultural outbuildings are present on the subject property together with the dwelling. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Close-up with 2015 Aerial Photo, provides an aerial view of the subject lands. Plate 3, Official Plan Designation, illustrates the Official Plan designation on the subject lands and surrounding vicinity. Plate 4, Applicant’s Site Sketch, shows the location of the existing dwelling and proposed addition. Plates 5 - 9, Proposed Floor Plans, illustrate the proposed appearance and floor plan for the proposed addition. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received: Town Building and By-Law Services Department provided the following comments:  A partial performance review of the existing septic system was completed. It was determined that the additional design flows could not be accommodated by the existing septic tanks serving the dwelling and therefore compensating construction is required.  If approved, the applicant will be required to submit applications to permit the construction of a new septic system, or to renovate the existing system (i.e. tank replacement and upsizing) concurrently with the building permit application for the addition/renovation.  If approved, a site plan/grading plan will be required to accompany the permit applications to identify the proposed addition, setbacks, location of septic systems, etc. Norfolk County Community Planning Department indicated they had no objection to the application. (c) Public Consultation: Public Notice was provided to surrounding property owners in accordance with the requirements of the Planning Act on February 28, 2020. To date no comments of concern have been received from the public. Page 29 of 181 File Number: A02-20 Report Number 2020-67 Page 3 (d) Intent and Purpose of the Official Plan: The subject lands are designated as Rural Buffer Lands in the Official Plan. Rural Buffer Lands are intended to be developed in conformity with the policies of Section 3.1.4 - Policies for the Agricultural Reserve Designation, in order to serve as a buffer to development within the Town of Tillsonburg. The Rural Buffer Policy Area is intended for the continuation of active farming operations of a non-intensive nature and the predominant use of the land shall be the farm unit. It is the opinion of the Planning office that this application complies with the criteria outlined in Section 3.1.4 - Policies for the Agricultural Reserve Designation, as the application represents an expansion to an existing on-farm dwelling. The proposed addition will provide additional living space for the applicant, and is not expected to introduce any new impacts to surrounding agricultural uses or non-farm rural residential properties in the vicinity. (e) Intent and Purpose of the Zoning By-Law: The provisions of the Future Development Zone (FD) permit existing single detached dwellings and any existing accessory buildings, together with any alterations thereto made after the passing of the Zoning By-Law, provided that such alterations do not enlarge the gross floor area of such dwelling or accessory buildings by more than 25%. According to assessment records, the existing dwelling was constructed in 1947 and has a gross floor area of 173 m2 (1,862 ft2). The proposed addition represents a 54% increase in the gross floor area of the dwelling, greater than the 25% permitted by the By-Law. Staff are of the opinion that the expansion of the existing residential dwelling is appropriate in this instance, as the on-farm dwelling is part of the farm unit, and the lands are likely to remain in agricultural production for the foreseeable future. The addition will provide additional living space for the applicant, and the addition to an existing dwelling will not detract from the general intent and purpose of the Zoning By-Law to limit new development in this area. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. The proposed relief will provide additional living space for the applicant and as the proposed relief is not anticipated to impact the long -term use of the land, or impact any existing or surrounding land uses, the requested relief can be considered minor. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and can be given favourable consideration. Page 30 of 181 File Number: A02-20 Report Number 2020-67 Page 4 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A02-20, submitted by Ron Vanderhaeghe, for lands described as Part Lot 9, Concession 4 NTR, and Part 1, Plan 37R-6520, municipally known as 247 Rokeby Side Road, Town of Tillsonburg, as it relates to: 1. Relief from Section 18.2 - Zone Provisions (FD), to permit a 93 m2 addition to an existing dwelling, exceeding 25% of the gross floor area of the existing dwelling. Subject to the following condition: i. A building permit for the proposed addition shall be issued within one year of the date of the Committee's decision. As the proposed variance is: (i) deemed to be a minor variance from the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By- law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Eric Gilbert, MCIP, RPP, Senior Planner Approved for submission by: Gordon K. Hough, RPP, Director Page 31 of 181 File Number: A02-20 Report Number 2020-67 Page 5 Report Approval Details Document Title: A02-20_rpt.docx Attachments: - Report Attachments.pdf - A02-20_247 Rokeby Siderd_Application.pdf Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 9:28 AM Page 32 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2050 Notes NAD_1983_UTM_Zone_17N 102 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Subject Property Rokeby Side Road Lands within Norfolk County Plate 1: Location Map with Existing Zoning File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side Road Page 33 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: Close-Up with 2015 Aerial Photo File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side Road Lands within Norfolk County Rokeby Side Road Existing Dwelling Subject Lands Page 34 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3830 Notes NAD_1983_UTM_Zone_17N 192 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) 100 Metre Buffer Ingersoll Village Land Use Designation Village Core Service Commercial Low Density Residential Medium Density Residential Industrial Major Institutional Future Urban Growth Open Space Environmental Protection School Requiring Secondary Planning (See Sec. 4.2.2.4) Land Use Designation Residential Residential Reserve Central Business District Entrepreneurial District Neighbourhood Shopping Centre Service Commercial Regional Commercial Node Business Park Traditional Industrial Community Facility Open Space Environmental Protection Future Urban Growth Rural Buffer Industrial Site Specific Policy Area Agricultural Reserve Settlement County Biosolid Storage Facility County Landfill Site Quarry Area Industrial Linear Rural Cluster Pedestrian Predominate Area Plate 3: Official Plan Designation File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side Road Rokeby Side Road Lands within Norfolk County Subject Property Page 35 of 181 0 0 NAD_1983_UTM_Zone_17N 0 Kilometers 0 This map is a user generated static output from an lntemet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current. or otheiWise reliable. This is not a plan of survey Plate 4: Applicant's Site Sketch File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side Road Page 36 of 181 @ RON VANDERHAEGE DAWN FISH I 07 4 WOOD FRAME 2 STOREY ADDITION 247 ROKEBY ORCHARD ROAD, N4G-4G9 TILLSONBURG, OXFORD COUNTY JANUARY I 5 I 20 I 9 I ,---~~~~~~~~~~~~{e3'-G' ,-~---------------------47X3sCn>wiN-oON-----------, I l ~-----~~ r--------~~~~~---------, I I I I I I : 1 I I I I I 1 I I I I 1 2X4@ 1 G"O!C sruo i.OAO efARING rARrmON I I b'-'Ph' I I !......----ON 14"Xb"DEEPPOUREDCONCRETEFOOTING(20MPA) I I I I II _,A' ON I.INOISTURBEO 50\L. PROVIDE MIDSPAN BL-CX:KING I I 1 I I I I 1 1 I I I j I 1 1 I I I I I 1 I I I I I I I I I 3"POUREDCONC5LAB(25MPA) I I I I I~ I I ONCt..EAA.STONED~NtAYER I I I I 3'-~' I ~: I I~ 1 121-G' 1 I I~ I IS 1 DOWEL2-15MREBAi<tiNTOEXlSTING)I I I ILl I;;; I fOOTINGTOTll"NEW!rOEXISTING [3 I 1 I , I I I~ MATCH fOOTINGS! I I I .h..... [5 I MAT01 ro,_.,NGS 1~ I o I L DOWfl4-15M REBAR. INTO El(J5TlNG FDTN. WALL VEfia"ICALLY TO TIE NEW TO fl(I5TING IP ~2 r ~ I ~ J, ~~ill ~iU ~ ~ I~ ~ ~ ~ § ~ 0 '! ~ " '" UNFINISHED SPACE a INTCRCONNECT SMOKE DETI:Cl"OR. GO DETECTOR. PWSSTROB!: /PRE-ENG fLOOR. JOIST S'tSTEM BYOTHERS 7 I~ I I~ I IS 1 I~ I I~ I lo I I~ I 1(5 I I~ I I~ I I~ I I§ I 1:::; I I~ I :~ : lz I : I I I I I I I I DOWfL+L5M-<L'"0"'5T'NG""".11 J I I WAU.VEKI"ICAU.YTOTlENEWTOEXISllNG ----------------------J I: MATCH OOTINGS DOWEl.. 2-J 5M REBAR INTO I'XI5TING FOOTING TO TIE NEW TO EXlSTING DOWEL 2-15M RfBAR.INTOfXISTING FOOTING TO TIE NEW TO EXISTING DOWEL 4-I SM REBAR INTO l'XISTING FOTN. WALl VERJ1CALLY TO Til!" NEW TO EXISTING ~~~ ~~~~~~~~ BACKFILL t: COMPACT I I I I I _j I I I I I I I I I I I ~~~~~---------------------~ '-----------JG'-5'"'~ -------~ 30' 3~' ADDITION FOUNDATION PLAN WARREN BE5ELAERE BCIN 3 I 005 INDIVIDUAL DO NOT SCAlf DRAWINGS CONTRACTOR. TO CHECK* Vt:RifY All DIMENSIONS -EtOf SCALE 3/1 G" 1'-0" BCIN 33e80 fiRM IF THIS STAMP 15 NOT IN RED INK THEN THESE DRAWINGS HAVE BEEN DUPLICATED L!NlAWfULLY Plate 5: Proposed Floor Plans File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side RoadPage 37 of 181 RON VANDERHAEGE DAWN FISH I 07 4 WOOD FRAME 2 STOREY ADDITION 247 ROKEBY ORCHARD ROAD, N4G-4G9 TILLSONBURG, OXFORD COUNTY JANUARY I 5 I 20 I 9 / PRE-ENG TRUSSI'5 BYOTHER5 / I -~ --- --I I FANELCA5EMOO 1 '' r ;rr= """' ""'"' II ~ II, ll "" I I I I 1~::1 we "''" 11~1"UEV-5i'iC.lW5i I PANEL CASEMENT Af'PROX.30'X54' FRAME L 2 PLY2XG l~illll~ l§s ' "" . :J MASTER BEDROOM EXISTING LIVING ROOM DO NOT SCAlf DRA'NING5 CONTRACfOR TO CHECK* VfRifY ALL DIMEN51DfiB-EWe EXISTING BATHROOM I~§ <'j ~-~ I I I ~~ EXISTING OFFICE --4 r' u-EXISTING KITCHEN EXISTING DINING I -~· -I Q INTERCONNECT SMOKE DETEC'!DR CO DETECTOR PLUS STROBE . 0 I 5'-I 0' X I 2'-5' " INTERCONNECT SMOKE DEn'Cl"OR. CO DETECTOR. PW55TRDBE / PRe-ENG FLOOR JOIST 5'1'5TI:M BYOTtlERS / "))"%· ADDITION GROUND FLOOR PLAN NOT TO SCALE 580 SQUARE FEET GROSS FLOOR AREA WARREN BE5ELAERE BCIN 3 I 005 INDIVIDUAL BCIN 33980 fiRM If THIS STAMP IS NOT IN RED INK THEN THESE DRAWINGS HAVE BEEN DUPLICATED UNLAWfUllY Plate 6: Proposed Floor Plans File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side RoadPage 38 of 181 RON VANDERHAEGE DAWN FISH I 07 4 WOOD FRAME 2 STOREY ADDITION 247 ROKEBY ORCHARD ROAD, N4G-4G9 TILLSONBURG, OXFORD COUNTY JANUARY I 5 I 20 I 9 EXISTING BEDROOM ( I n I -To-------2f'ANELCASEMENT------I ........ •I• . . APPROX.48"X54' FRAME I Lt· ~ L2PLY2XIO I I >~ • I I i / PRE-ENG TRU55E5 I I i BYOTHEI<S 7 I I , I """"'""" 1 I, 30 NEW BEDROOM : I i I Jl I 3'-G' X I 2'-G' I I 0 I INTERCONNECT I 5M0r:;E DETECTOR I CO DETECTOR I PLUS STROBE I I '\ I I I I I I c: I"=~=~=]~=~=~~ I I 32 AL_~ I I I fXISTING STAJ!a I / PRE-ENG TRIJ5SE5 I EIYOI11ER5 / I NEW BEDROOM I 0 INTERCONNECT ! 2'-0' X I 3'-'9" I SMOKE DeTECTOR 0 CO DETECTOR. I f'LUS 5TJ«)fff INTERCONNECT SMOF;E DETECTOR I GO DmcfOR [ ~~ PLUS STR.OEIE I I 3'( 2:~ I ~~ I ~ L2PLY2XIO L2PLY2XIO f--J'-1 I PANEL CASEMENT 2. PANEL CASEMENT , · :ER.OX.4B'X54' FRAME ___ ~f>!>R.OXA8'X54' FRAME __ -~~-___:. ~ EXISTING BATHROOM DO NOf SCAlE DRAWINGS CONTRACTOR. TO CHECK~ VERIFY ALL DIMeNSIONS-E*DE ROOF !'!fLOW' ADDITION SECOND FLOOR PLAN SCALE 3/ I G" 1'-0" 494 SQUARE FEET GROSS FLOOR AREA WARREN BESELAERE BCIN 3 I 005 INDIVIDUAL BCIN 33980 FIRM If THIS STAMP IS NOT IN RED INK THEN THESE DRAVVINGS HAVE BEEN DUPLICATED UNlAWfULLY Plate 7: Proposed Floor Plans File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side RoadPage 39 of 181 RON VANDERHAEGE DAWN FISH I 07 4 WOOD FRAME 2 STOREY ADDITION 24 7 ROKEBY ORCHARD ROAD, N4G-4G9 TILLSONBURG, OXFORD COUNTY ASPHALT SHINGLES EXISTING E't£1/AllON GD~ ~~ VINYL SIDING l r v j GXGP!liFOST I 100 l~_l;sOL$TU ~.3ij'XtJ2' fR.ftlE illliHIIIH!Ii~ D D I I I I I I I I I I I I I I I I I I I I [~=========================================================] ADDITION REAR ELEVATION WARREN BESELAERE BCIN 31 005 JNDJVIDUAL BCIN 33950 FIRM ASPHALT SHINGLES ASPHALT SHINGU5 2 PANE'Ij~.,FM~II 'PROX.4;fi:.54-fRN,IL ----SCALE 3/ I G" = 1'-0" ~ D [] EXISTING ASPHALT SHING!£5 If THIS STAMP IS NOT IN RED INK THEN THESE DRAWINGS HAVE BEEN DUPLICATED UNLAWFULLY ~~ I I i i ADDITION FRONT ELEVATION I I : : SCALE 3/ I G" = 1'-0" I I I ~~ =I __ --------------_// I MATCH FOOTINGS -------------------~ DO NOT SCALf DF:AW~NGS CONTRACTOR TO CHECK t; VERifY ALL DIME'NSIONS • E'*OE' Plate 8: Proposed Floor Plans File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side RoadPage 40 of 181 RON VANDERHAEGE DAWN Fl s H .SFHALTSHINGlfS 247 ROKEBY ORCHARD ROAD, N4G-4G9 TILLSONBURG, OXFORD COUNTY JANUARY 15 I 2019 EX15T1NG POPHALT SHINGI£5 !MIJ,.••ELCASI ffii~.30'X40' 2 PANELIJ.I..,EMEI 'PR.OJL41$Jl48• fRA VINYL SIDING VINYL SIDING -;111.,EL CASfl ~:30"X40" tflliME ~~ " ~ ::::1, ~ I I I I I I I I I I I I I I I I I I I I EXISTING ELEVATION [~====================================~] [ ADDITION SIDE ELEVATION SCALE 3/ I G" = 1'-0" EXISTING ASPHALT 5HTNGI.Ei VINYL SIDING ~"~5"'"' ' I PANEL CASI:tii1ENT APPR0>!.30"X4• DO ,.J:loml ~"){82" DO 2 PANE~Iti_ -EMEI ~· ASPHALT SHINGLeS 1\PP X.30'X40' I 'f"""' GXGfrrl.eos=r-"-'-1 lll~!rlrcl5T VINYL SIDING I I I I I I I I I I 1 I ADDITION SIDE ELEVATION SCALE 3/ I G" -WARREN BESELAERE BCIN 3 I 005 INDIVIDUAL BCIN 33~50 FIRM If THIS STAMP 15 NOT IN RED INK THEN THESE DRAIMNGS HAVE BEEN DUPLICATED UNIJ\WFULLY DO NOT SCALE DRAWINGS CONTr:ACl"OR. TO CHECK 4' VERIFY ALL DIMENSIONS-E*Of I I 1'-0" I I I I ~~ I I ' ---~~ MAT01 FOOTING? l -~ _::---_____ -------_-=----_ -_ ----------------::._ ------__ _ \ Plate 9: Proposed Floor Plans File No: A 02-20: Ron Vanderhaeghe Part Lot 9, Concession 4 NTR, Part 1of 37R-6520, Town of Tillsonburg, 247 Rokeby Side RoadPage 41 of 181 Page 42 of 181 Page 43 of 181 Page 44 of 181 Page 45 of 181 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A03-20 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: March 9, 2020 REPORT NUMBER: 2020-70 OWNERS/ APPLICANTS: Maas Noorland & Aletta DeJonge 57 Beech Boulevard, Tillsonburg ON, N4G 5R8 REQUESTED VARIANCE: 1. Relief from Section 6.2 - Zone Provisions (R1A), to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 6.2 m (20.3 ft) to permit the construction of a single detached dwelling. LOCATION: The subject property is described as Lot 93, Plan 41M-144 in the Town of Tillsonburg. The subject lands are located on the southwest corner of William Street and Sycamore Drive, and are municipally known as 1 Sycamore Drive & 24 William Street, Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW : Low Density Residential Type 1A Zone (R1A) Page 46 of 181 File Number: A03-20 Report Number 2020-70 Page 2 SURROUNDING USES: Surrounding land uses are predominately comprised of existing low density residential development consisting of single detached dwellings, with vacant residential development land to the west and southwest. (a) Purpose of the Application: The applicants have applied for permission under Section 45(1) of the Planning Act to permit the construction of a single detached dwelling with a reduced exterior side yard width. The subject property is currently vacant and has an approximate area of 634.73 m2 (6,832 ft2). Although it appears that the property does not have any legal frontage due to the presence of Block 132 (0.3 m reserve) along Sycamore Drive and William Street, Town Council, at their February 27th Council meeting, passed a By-Law to deed the reserve as part of a public highway and the reserve no longer exists. Plate 1, Location Map, shows the location of the subject lands. Plate 2, 2015 Aerial Map with Existing Zoning, provides an aerial view of the subject lands and the zoning of the subject property and immediate vicinity. Plate 3, Applicants’ Site Sketch, illustrates the proposed dwelling location and setbacks. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received: Town Building and By-Law Services Department, and Tillsonburg Fire and Rescue Services indicated that they had no concern with the applicants’ request. Tillsonburg Engineering Services Department indicated they had no comments on the application. (c) Public Consultation: Public Notice was provided to surrounding property owners in accordance with the provisions of the Planning Act on February 28, 2020. To date, no comments of concern have been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated Low Density Residential according to the County of Oxford Official Plan. Within the Low Density Residential designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to the Low Density Residential policies of the Official Plan. Page 47 of 181 File Number: A03-20 Report Number 2020-70 Page 3 (e) Intent and Purpose of the Zoning By-Law: The subject property is zoned ‘Low Density Residential Type 1A Zone (R1A)’ in the Town Zoning By-law, which permits a single detached dwelling and establishes minimum setback requirements for development, including a minimum exterior side yard width of 7.5 m (24.6 ft) for lots that existed prior to the passing of the Zoning By-Law. The subject lands were created in 1994 through the registration of Plan 41M-144. The purpose of the exterior side yard requirement is to ensure that dwellings are sufficiently setback from the street line to ensure sightlines and typical road maintenance efforts remain unimpeded, and to ensure that traffic and pedestrian safety is unaffected by the presence of a dwelling. No comments of concern were received from Town Engineering staff, and the proposed dwelling is not anticipated to have negative impacts on sightlines for vehicle and pedestrian traffic, or road maintenance efforts. Further, the proposal appears to comply with all other development standards in the Zoning By-law. Given this, staff are satisfied that the proposal is in keeping with the general purpose and intent of the Town Zoning By-law. (f) Desirable Development/ Use: The applicant is proposing to reduce the required exterior side yard width by 1.3 m (4.3 ft) to facilitate the construction of a single detached dwelling. It is the opinion of this Office that the applicants’ request can be considered minor and desirable for the development of the subject property. As the proposed relief is not anticipated to have an adverse effect on the proposed sidewalk within the William Street road allowance, or traffic safety and sightlines, staff are satisfied that the applicants’ request is appropriate in this instance. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and should be given favourable consideration. Page 48 of 181 File Number: A03-20 Report Number 2020-70 Page 4 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A03-20, submitted by Maas Noorland & Aletta DeJonge, for lands described as Lot 93, Registered Plan 41M-144, municipally known as 1 Sycamore Drive, Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2 - Zone Provisions (R1A), to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 6.2 m (20.3 ft) to permit the construction of a single detached dwelling. Subject to the following condition: i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision. As the proposed variance is: (i) deemed to be a minor variance from the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By- law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Eric Gilbert, MCIP, RPP, Senior Planner Approved for submission by: Gordon K. Hough, RPP, Director Page 49 of 181 File Number: A03-20 Report Number 2020-70 Page 5 Report Approval Details Document Title: A03-20_rpt.docx Attachments: - Report Attachments.pdf - a03-20t-applic-20200206.pdf Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 10:08 AM Page 50 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3220 Notes NAD_1983_UTM_Zone_17N 161 Meters Subject Property Plate 1: Location Map File No: A 03-20: Maas Noorland & Aletta DeJonge Lot 93, Plan 41M-144, Town of Tillsonburg, 1 Sycamore Drive Page 51 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Map with Existing Zoning File No: A 03-20: Maas Noorland & Aletta DeJonge Lot 93, Plan 41M-144, Town of Tillsonburg, 1 Sycamore Drive Page 52 of 181 SKETCH PREPARED FOR BUILDING PERMIT APPL/CA TION FOR: ALETTA DeJONGE SCALE 1:200 METRIC 0 5 10 IAElRES 15 DISTANCES SHOWN ON THIS PLAN ARE IN METRES AND CAN BE CONVERTED TO FEET BY DIVIDING BY 0.3048 D f~\\} S NOTES (1) -PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-144 AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. (2) -PROPOSED BUILDING POSITION BY CALCULATIONS, NOT BY ACTUAL SURVEY (3) -AREA OF LOT 93 = 635.4 SQUARE METRES (4) -DWELLING AND GARAGE AREA = 148.4 SQUARE METRES -DWELLING COVERAGE = 23.4% (5) -T.F.W. DENOTES TOP OF FOUNDATION WALL -U.S.F. DENOTES UNDER SIDE OF FOOTING (6) -ADD 200.00 METERS TO ELEVATIONS SHOWN HEREON TO OBTAIN CANADIAN GEODETIC DATUM (7) -THIS SKETCH COMPLETED NOVEMBER 13, 2019 t.L£.\1. lOP CB-"" 39·9'11'1 ~ -==~ ---~ -c.--~ -==-~ s'l' cANIORS -=\-=-~ -===-'~ ~=~~ ~ ====== l ~·· ~ ~ ~ \ I \ 1'32 eLOC~ Rt.st.R\1£.~ ~ Lo-r g2 ~ {() ~ t0 .F~EGJST E.F~ED ~ / / ~\~ ?; \>} ~ s '6 1/l GI>-R/>..GE. \ \ \ \ pROpos£.0 3 siOR£.~ R£SIO£.NiV'L ov-rt:LLING ____ _....~ t.L£.\1. \.f.W. "" ~ t.LE."· u.s.F-""~ ~ ~ ,z.soz ~ \_.0\ PL.AN \ ,;. ~~ 9~ 4 -J J\;J N ~g -r'a: V}, '& ~~ UT"'l. 03, ~ \\ \\ \\ \\ \\ \\ \\ \\ \\ ~ \\ \\ y \..~ \..~ \f. "\...--" \ u> 0:: 0 z I \\ -J44 \\ \\ \\ < _.?.. \\ ~ ~ ~ ~ ~ ~ ~ ~ 4 -..J __:\ -7 7 ~ ~t00_. '0.1 '? ~ ~.): ~ ~ ~ LO-r C.,. r_l C):J LO-r 6L~ \ PROPERTY DESCRIPTION: LOT 93 REGISTERED PLAN 41M-144 TOWN OF lllLSONBURG COUNTY OF OXFORD NOTE: DISTANCE FROM T.F.W. TO U.S.F. -2.54m OR 8'4• ··\n<:n~T1.d.1\ wnRI001 Q\ 1 Q. 1 <:=tQ.d. n1A1n ?01 Q. 11 -?0 11 ·=tll·?Q t..M nwr: Tro Pnr: nr=t DATE: CAUTION APPROVED FOR LAYOUT THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES @ COPYRIGHT 2019 KIM HUSTED SURVEYING L TO. THE REPRODUCTION, ALTERATION, OR USE OF THIS REPORT IN WHOLE OR IN PART WITHOUT THE WRimN PERMISSION OF KIM HUSTED SURVEYING L TO. IS STRICTLY PROHIBITED KIM HUSTED SURVEYING L TO. ONTARIO LAND SURVEYOR 30 HARVEY STREET, llLLSONBURG, ONTARIO, N4G 3J8 PHONE: 519-842-3638 FAX: 519-842-3639 PROJECT: 19-15394 REFERENCE: FILE Plate 3: Applicants' Site Sketch File No: A 03-20: Maas Noorland & Aletta DeJonge Lot 93, Plan 41M-144, Town of Tillsonburg, 1 Sycamore DrivePage 53 of 181 Page 54 of 181 Page 55 of 181 Page 56 of 181 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A 04-20 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: March 9, 2020 REPORT NUMBER: 2020-71 OWNERS: Reynold & Tammy Pyatt 18 North Street East, Tillsonburg ON, N4G 1B3 REQUESTED VARIANCE: 1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and Structures, to permit an increase to the maximum lot coverage allowance for residential accessory buildings from 50 m2 (538.2 ft2) to 87 m2 (938 ft2); The proposed variance has been requested to facilitate the construction of a residential accessory building on the north east portion of the subject lands. LOCATION: The subject property is described as Part Lot 6, Concession 10 (Dereham), and Part of Part 1 of Reference Plan 41R-5657, in the Town of Tillsonburg. The subject lands are located on the north side of North Street East, between Broadway and Woodcock Drive and are municipally known as 18 North Street East, in Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW : Low Density Residential Type 1 Zone (R1) SURROUNDING USES: Predominately low density residential development, with medium density uses to the north on Wren Court, institutional uses to the west, and service commercial uses to the south. Page 57 of 181 File Number: A 04-20 Report Number 2020-71 Page 2 COMMENTS: (a) Purpose of the Application: The applicants have requested the above-noted relief from the applicable provisions of the Town Zoning By-law to facilitate the construction of a detached garage, approximately 71.4 m2 (769 ft2) in area. The applicant has indicated that the proposed garage will be used for personal storage purposes. It is proposed that the said garage will be located on northeast corner of the subject property. The subject lands are approximately 1162.1 m2 (12, 509 ft2) in size and contain an existing single detached dwelling, with an attached garage, built in approximately 1949. The property also contains an existing shed, with an approximate area of 15.7 m2 (169 ft2). Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Photo, provides an aerial view of the subject lands. Plate 3, Applicants’ Site Sketch, shows the location and dimensions of the existing and proposed structures on the subject lands. (b) Agency Comments: The application was circulated to a number of public agencies. The Town of Tillsonburg Chief Building Official indicated that a building permit and approved lot grading plan will be required for the proposed accessory structure. Accessory structures are not permitted to be used for home occupation/business use. If approved, the proposed structural steel drawings and foundation will need to be stamped by a professional engineer in order to obtain a building permit. (c) Public Consultation: Public Notice was provided to surrounding property owners in accordance with the provisions of the Planning Act on February 28, 2020. To date no comments of concern have been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated Low Density Residential according to the Official Plan. Within the Low Density Residential designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling with a detached garage conforms to the Low Density Residential policies of the Official Plan. Page 58 of 181 File Number: A 04-20 Report Number 2020-71 Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’ in the Town Zoning By-law, which permits a single detached dwelling, as well as residential accessory structures. The ‘R1’ zone requires a minimum lot area of 608 m2 (6,544.7 ft2) and a minimum lot frontage of 19 m (62.3 ft) for a corner lot, as well as a minimum lot depth of 32 m (105 ft). Table 5.1.1.4 of the Zoning By-law establishes the development standards for accessory buildings and structures and provides that residential accessory buildings shall be located a minimum of 1.2 m (3.9 ft) from the main building on the property and shall have a maximum lot coverage of 50 m2 (538.2 ft2) or 10% of lot coverage (whichever is less), and shall be located in accordance with the minimum yard setback requirements of the applicable zone. These provisions are intended to ensure such structures remain clearly secondary and ancillary to the main use of the property, while having minimal impacts on neighbouring properties. These provisions also assist in ensuring sufficient space is maintained on the property to accommodate for grading and drainage, as well as private amenity space. In this instance, the applicants are proposing to construct a residential accessory building, 71.4 m2 (769 ft2) in size. As per the submitted site sketch, the proposed accessory building also appears to maintain the required 1.2 m (3.9 ft) rear yard setback, as well as the required 1.2 m (3.9 ft) setback distance to the interior lot line. At approximately 1162.1 m2 (12,509 ft2), it is recognized that sufficient lot area exists on the subject property to accommodate for drainage and amenity space. It is the opinion of this office that the proposed increase to the permitted accessory building lot coverage meets the intent of the Town Zoning By-law, as the total area of the proposed accessory structure can be considered to be secondary or ancillary to the main use of the property for residential purposes, which consists of a dwelling approximately 112 m2 (1,206 ft2) in size. Further, staff are of the opinion that the minor increase to the lot coverage for the proposed detached garage can be considered reasonable for the needs of a residential use. (f) Desirable Development/Use: The proposed variance seeks to allow for an increase to the maximum lot coverage permitted for a residential accessory building on the subject lands. Staff are of the opinion that the proposal is appropriate and would not create an undesirable precedent as subject property is sufficiently large to accommodate the proposed structure size without resulting in typical lot coverage issues or adversely impacting neighbouring properties. Planning staff have reviewed the applicant’s request and are of the opinion that given the nature of the proposal it is in keeping with the Town Zoning By-law as the proposed relief represents a minor deviation from the maximum lot coverage provisions as contained within the Town’s Zoning By-law. Overall, staff are of the opinion that this proposal is minor in nature and satisfies the four tests for minor variance as set out in Section 45(1) of the Planning Act and can be supported from a Planning perspective. Page 59 of 181 File Number: A 04-20 Report Number 2020-71 Page 4 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A04-20, submitted by Reynold & Tammy Pyatt, for lands described as Part Lot 6, Concession 10 (Dereham), and Part of Part 1 of Reference Plan 41R-5657, in the Town of Tillsonburg, municipally known as 18 North Street East, Town of Tillsonburg, as it relates to: 1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and Structures, to permit an increase to the maximum lot coverage allowance for residential accessory buildings from 50 m2 (538.2 ft2) to 87 m2 (938 ft2); Subject to the following condition: i. A building permit shall be issued for the proposed accessory building within one year of the date of the Committee’s decision. As the proposed variance is: (i) deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning By- law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Eric Gilbert, MCIP, RPP, Senior Planner Approved for submission by: Gordon K. Hough, RPP, Director Page 60 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3220 Notes NAD_1983_UTM_Zone_17N 161 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: A 04-20: Reynold & Tammy Pyatt Part Lot 6, Concession 10 (Dereham), Town of Tillsonburg, 18 North Street East North Street East Broadway Page 61 of 181 February 25, 2020 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 260 Notes NAD_1983_UTM_Zone_17N 13 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Photo File No: A 04-20: Reynold & Tammy Pyatt Part Lot 6, Concession 10 (Dereham), Town of Tillsonburg, 18 North Street East Page 62 of 181 D:\OSOFT141\Wayne\2019 Work\2019 Site Plans\19-14806sp.dwg Plate 3: Applicants' Site Sketch File No: A 04-20: Reynold & Tammy Pyatt Part Lot 6, Concession 10 (Dereham), Town of Tillsonburg, 18 North Street East Page 63 of 181 Page 64 of 181 Page 65 of 181 Page 66 of 181 Page 67 of 181 Page 1 of 4 Report No: CP 2020-69 COMMUNITY PLANNING Council Date: March 9, 2020 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Request for Extension to Draft Approved Plan of Subdivision 32T-09004: Town of Tillsonburg Industrial Subdivision REPORT HIGHLIGHTS  The Town of Tillsonburg has initiated a request to extend the draft plan approval for the Town’s Industrial Subdivision for a further three years.  Agency circulation did not indicate any concerns with the proposed extension.  Planning staff recommend support of the three year extension to grant additional time to satisfy the conditions of draft plan approval and allow for the registration of the industrial plan of subdivision. DISCUSSION Background APPLICANT/OWNER: Town of Tillsonburg 200 Broadway, Suite 204, Tillsonburg ON N4G 5A7 LOCATION: The subject lands are described as Part of Lots 1 & 2, Concession 5, in the former Township of Middleton, now in the Town of Tillsonburg. The lands are located on the south side of Highway 3, between Bayham Drive and the CNR Right of Way. OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan – Industrial and Environmental Protection TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: General Industrial Zone (MG) & Future Development Zone (FD) Page 68 of 181 Report No: CP 2020-69 COMMUNITY PLANNING Council Date: March 9, 2020 Page 2 of 4 PROPOSAL: The Town-owned industrial plan of subdivision on the subject property received draft plan approval in March 2011, and draft plan approval was extended for a three year period in 2014 and again in 2017. The draft plan proposes to facilitate the development of an industrial plan of subdivision comprising 4 blocks for industrial purposes and one block for a stormwater management pond. The proposed subdivision will be accessed from Highway 3 via an internal street and end in a proposed cul-de-sac. The subject lands are owned by the Town of Tillsonburg. The subject lands are presently vacant and consist of approximately 24.12 ha (59.59 acres). No part of this approved draft plan of subdivision has been registered to date. The draft plan approval was extended in 2014 and 2017, with a lapsing date of March 9, 2020. Plate 1 – Location Map with Aerial Photography and Existing Zoning indicates the location of the subject property and the existing zoning in the immediate vicinity. Plate 2 – Proposed Draft Plan of Subdivision depicts the proposed draft plan of subdivision. Application Review AGENCY COMMENTS: The proposal was circulated to various public agencies considered to have an interest in the application. No concerns were raised by the commenting agencies. Planning Analysis Town staff have requested a three year draft plan extension to March 9, 2023, to allow for registration and servicing of the lands within this draft plan of subdivision. Town staff have indicated that the Town has moved forward with the construction of the park , including recently completed improvements required by the Ministry of Transportation to the Highway 3 and Clearview Drive intersection. The Town intends to move forward with the construction of the Clearview Drive south extension and Storm Water Management facility in 2020 with the intent to register the plan of subdivision by late 2020 or early 2021. The County of Oxford Public Works Department and Ministry of Transportation indicated that they have no concerns with the extension. From a planning perspective, the extension of the draft approval is appropriate as the Town is working towards completing the development and finalizing the required zone change. Further, the Town is in the process of completing the detailed engineering design and is expected to submit for the required Environmental Compliance Approvals to commence servicing in the near future. For these reasons, a three year extension to March 9, 2023 would be appropriate. Page 69 of 181 Report No: CP 2020-69 COMMUNITY PLANNING Council Date: March 9, 2020 Page 3 of 4 RECOMMENDATION 1. That Tillsonburg Council advise Oxford County that the Town supports a three year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T-09004), for lands described as Part Lots 1 & 2, Concession 5 (Middleton), Town of Tillsonburg, to March 9, 2023. SIGNATURES Authored by: Eric Gilbert, MCIP RPP Senior Planner Approved for submission: Gordon K. Hough, RPP Director Page 70 of 181 Report No: CP 2020-69 COMMUNITY PLANNING Council Date: March 9, 2020 Page 4 of 4 Report Approval Details Document Title: 32T-09004_Draft_extension_2020.docx Attachments: - Report Attachments.pdf - 32T-09004_dae-2020_rqst-ext-20200204.pdf Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 9:37 AM Page 71 of 181 TILLSONBURGPlate 1: Location Map with Aerial Photography and Existing Zoning Part of Lots 1 & 2, Concession 5 (Middleton) Applications: 32T-09004 & ZON 7-09-5 - Town of Tillsonburg South of Highway 3, Between Bayham Drive and CNR Right of WayTown of Tillsonburg Municipal BoundaryTownship of BayhamBayham DriveCNR Right of WayClearview DriveHighway 3SUBJECT LANDSPage 72 of 181 W:\DRAFTING\WORK\2009\0904_DRAFTPLAN.dwg, 12/3/2010 3:31:05 PM, cchuter,1:1Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway Tillsonburg, Ontario. N4G 4J1 Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdleng@oxford.net KEY PLAN H I G H W A Y N o . 3 Plate 2: Proposed Draft Plan of Subdivision Part of Lots 1 & 2, Concession 5 (Middleton) Applications: 32T-09004 & ZON 7-09-5 - Town of Tillsonburg South of Highway 3, Between Bayham Drive and CNR Right of Way Subject Lands to be rezoned to Special General Industrial (MG-Special) Subject Lands to be rezoned to Special Passive Use Open Space (OS1-Special) Page 73 of 181 February 4, 2020 Eric Gilbert 21 Reeve Street, Woodstock PO BOX 1614 Ontario, Canada N4S 7Y3 Transmitted via email only egilbert@oxfordcounty.ca RE: PLANNING FILE 32T-09004, DRAFT APPROVAL OF PLAN OF SUBDIVISION Dear Mr Gilbert, Further to the extension of the draft plan conditions granted for the Highway 3 Business Park (Part Lots 1 & 2, Concession 5 North of Talbot Road (Middleton)) in March 2017, we are hereby requesting another three year extension in the draft plan approval as we are not in a position to register this plan by the March 9, 2020 date. The Town of Tillsonburg has moved forward with the construction of the park including the recently completed improvements required by the Ontario Ministry of Transportation to the Highway 3 and Clearview Drive intersection. It is our intention to move forward with the construction of the Clearview Drive south extension and Storm Water Management facility this year with the intent to register the Plan of Subdivision by late 2020 or early 2021. Page 74 of 181 Page 2 of 2 We trust this letter is sufficient to move this process forward, but please do not hesitate to contact us if you require additional information. Yours truly, Cephas Panschow, MAES, Ec.D. Development Commissioner Cc: Kyle Pratt, Chief Administrative Officer Kevin DeLeebeeck, Director of Operations Donna Wilson, Town Clerk Page 75 of 181 Council Delegation Request Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Please complete the following information if you wish to make a presentation during a regular meeting of Council. Meetings are held in the Council Chamber, Corporate Office, 200 Broadway, Second Floor, Tillsonburg. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. Please note the following: Information provided on this form will be publicly available; Council meetings are publicly broadcasted. Page 76 of 181 First Name * Steven Last Name * Murray Street Address * 14 Tulip Drive Town/City * Tillsonburg Postal Code * N4G5T9 Phone Number * 226-235-5448 E-mail * steven.wr.murray@gmail.com Website Do you or any members of your party require accessibility accommodations? * Yes No Council Meeting Date * march 23 2020 Subject of Delegation * Autism Awareness day/month Name(s) of Delegates and Position(s) * Steven Murray - Resident Tanner Murray - Resident (Child) Name of Group or Person(s) being represented (if applicable) I acknowledge Delegations are limited to fifteen (15) minutes each. * I accept Page 77 of 181 Brief Summary of Issue or Purpose of Delegation * Tanner is 7 years old and diagnosed with Autism. Tanner is high functioning however struggles at times with social interactions. Tanner has had the unfortunate experience of having kids label him as "the meanest kid in school" and has heard from class mates that their parents " Don't want them to be friends with him". Tanner isn't defined by the negative aspects of his diagnosis. Tanner has raised over $1000.00 for kids help phone, He uses his rewards from his behavior plan at school to provide rewards to fellow students by donating them, and has encouraged his school to celebrate Autism awareness day by asking his principal if they can organize something at his school. Tanner and I would like to ask town council to join him in his advocacy efforts by publicly declare April 2 2020 as Autism awareness day in Tillsonburg and encourage the community to dress (themselves and the town) in blue to raise awareness of autism. Tanner and I want to ask that: 1) Town Council through the mayor publicly declare April 2 2020 as autism awareness day in Tillsonburg, 2) Ask and encourage town staff to wear blue and decorate city offices in blue on April 2 2020 to support autism awareness day. 3) direct town staff to decorate the down town core with blue materials on April 2 2020. Will there be a Power Point presentation? * Yes No Have you been in contact with a Staff member regarding the Delegation topic? * Yes No I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 78 of 181 Thank You Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 3224. Page 79 of 181 Page 1 of 3 Subject: Museum Advisory Committee 2019 Year-end Report Report Number: RCP 20-07 Author: Bob Marsden, Chair, and Patricia Phelps, Staff Liaison Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION: THAT Council receives Report 20-07 Museum Advisory Committee 2019 Year-end Report, as information. BACKGROUND: This report is to provide Council with an update on the actions performed through the Museum Advisory Committee throughout 2019. DISCUSSION: The Museum Advisory Committee was active in fulfilling their mandate last year . The mandate of the Museum Advisory Committee is: To advise and make recommendations on policies and procedures pertaining to the Museum. To participate in strategic planning activities, initiate and participate in fundraising as needed, act as ambassadors for the museum within the community. To work with the Tillsonburg and District Historical Society regarding trust for artifact purchases and to act as trustees for the restoration trust. The Committee reviewed and provided comments on future planning of museum activities, including the 2020 Calendar of Exhibits and Events and began discussion on planning activities for the 2022 anniversary of the town. The Committee reviewed and provided comments on the monthly activities of the museum. The Committee reviewed and discussed monthly balances of the museum trusts. The Committee was active in fundraising with the organization of the Christmas Stocking Penny Sale and review of the Car Show & Movie Night with discussion concerning future participation in this event. The Committee was active with promotion of the museum within the community resulting in the recruitment of several new tour guide volunteers. Page 80 of 181 RCP 20-07 Page 2 of 3 The Committee discussed concerns over safety of staff working alone and commented on the working alone procedures currently in place. Potential solutions for their concerns were discussed. The committee reviewed and updated its Terms of Reference. Financial Impact/Funding Source: N/A Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Page 81 of 181 RCP 20-07 Page 3 of 3 Report Approval Details Document Title: RCP 20-07 Museum Advisory Committee 2019 Year-end Report.docx Attachments: Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 11:58 AM Page 82 of 181 Page 1 of 3 Subject: Memorial Park Revitalization Advisory Committee 2019 Year-end Report Report Number: RCP 20-08 Author: Mel Getty, Chair; Rick Cox, Staff Liaison Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION: THAT Council receives Report RCP 20-08 Memorial Park Revitalization Advisory Committee 2019 year-end report, as information. BACKGROUND: This report is to provide Council with an update of activities of the Memorial Park Revitalization Advisory Committee throughout 2019. DISCUSSION: The Memorial Park Revitalization Advisory Committee became a stand -alone committee for the 2018-2022 council term. The mandate of the committee is to advise and make recommendations on all matters with respect to the Memorial Park Revitalization Project, including planning, design, layout, construction while considering heritage, efficiency, current and projected use, environmental impact, aesthetics, accessib ility and code and policy issues. In 2020 the Committee reviewed and updated the Memorial Master Plan to reflect projects that have been accomplished, revised or rejected in order to have a clear vision and goals for the Committee. In March 2019 the Committee reviewed a presentation from Tillsonburg Rowing Club regarding future of the club facility and subsequently recommended to council to allow a temporary storage unit for the club equipment and at Town cost and that the Summer Place and boat house be demolished and replaced with a new structure; Council did not adopt this recommendation. In May 2019, jointly with the Recreation & Sports Advisory Committee, the Committee recommended to council that the outdoor aquatic facilities be consolidated with the indoor aquatic facility per proposed concept; and that the Lake Lisgar Waterpark facility be demolished and replaced by an outdoor splash pad facility; Council did not adopt this recommendation. Also a joint recommendation was made that the Hardball Diamond #1 orientation be left unchanged, and user groups be consulted for improvements; Council adopted this recommendation. Page 83 of 181 RCP 20-08 Page 2 of 3 In October 2019 the Committee reviewed the Memoria l Park Master Plan and recommended that directional, wayfinding, entrance naming, entrance from Delevan Crescent, parking lot naming and larger signage on Broadway be undertaken as the next projects. Additionally, the Committee recommended that Council app rove in principle the proposed window sign advertising on the cattle barn, with prior review by the Committee. Also, the Committee recommended to Council that the Memorial Park Master Plan be revised to reflect the derby area remain on the East side of the cattle barn. These recommendations have not yet been brought before Council for consideration. Financial Impact/Funding Source: N/A Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 84 of 181 RCP 20-08 Page 3 of 3 Report Approval Details Document Title: RCP 20-08 MPRAC 2019 Year End Council Report.docx Attachments: Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 10:16 AM Page 85 of 181 Page 86 of 181 NOTICE OF CLASS ENVIRONMENTAL ASSESSMENT F or a transmission line and s tation refurbishment project in your community Dear Neighbour, This letter is to notify you that Hydro One is initiating a Class Environmental Assessment (EA) to refurbish and expand our Tillsonburg Transformer Station (TS) and refurbish the existing 115 kilovolt transmission line between the station and Cranberry Junction (JCT), as shown on the reverse map. This work is required to ensure the continued reliability of the electricity supply in your community. The proposed station work would involve the replacement and reconfiguration of end-of-life equipment to improve the overall station performance. To accommodate the new equipment being installed, the station would be expanded by approximately 10 metres to the east and approximately 20 metres to the west at the current station entrance. The replacement of the existing three-pole wood structure on the hydro corridor and the installation of one or two additional structures to the northeast would also be required. The proposed line work would involve the modification and/or replacement of select wood pole structures, and replacement of conductors (wire) and insulators along the right-of-way. Some vegetation removal would be required near the station entrance and on the corridor east of the station to accommodate the expansion work and installation of new structures. As part of the Class EA, we will be looking for opportunities for replanting in this area following construction. The proposed project is subject to the Class EA for Minor Transmission Facilities (Hydro One, 2016), in accordance with the Ontario Environmental Assessment Act. The Class EA is a streamlined process to ensure that transmission projects that have a predictable range of effects have feasible environmental mitigation and/or protection measures in place. The Class EA process contains screening provisions that may apply to this project. Contingent on the outcome of the Class EA process, construction could begin as early as October 2020 and be completed by March 2022. We’d like to hear from you! We welcome your comments and feedback and invite you to join us at an upcoming Community Information Centre: Date: March 26, 2020 Time: 6 p.m. - 8 p.m. Location: Tillsonburg Community Centre, 45 Hardy Avenue If you are able to attend, please RSVP to Hydro One Community Relations by Friday, March 20 at the below contact details. If you have questions, please contact: Melissa Raby, Community Relations T: 1-877-345-6799 E: Community.Relations@HydroOne.com February 25, 2020 Page 87 of 181 Project Area Map: As per the request of the Minister of the Environment, Conservation and Parks, information regarding the Freedom of Information and Protection of Privacy Act is included and can be viewed below. Freedom of Information and Protection of Privacy Act All personal information included in a submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment, Conservation and Parks for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act and is collected and maintained for the purpose of creating a record that is available to the general public as described in s. 37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. Page 88 of 181 Page 89 of 181 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto ON M7A 2J3 Tél.: 416 585-7000 MIN-234-2020-510 March 2, 2020 Your Worship Mayor Stephen Molnar Town of Tillsonburg smolnar@tillsonburg.ca Dear Mayor Molnar, Thank you for your municipality’s submission to the Municipal Modernization Program and for your commitment to find smarter, more efficient ways to operate. I am pleased to advise that the Government of Ontario has approved funding of up to $120,275.00 towards your project Tillsonburg Service Delivery Review for the cost of an independent third-party reviewer to deliver a final report by September 18, 2020 (extended from June 30, 2020). The Municipal Modernization Program is an important part of our government’s plan to help municipalities lower costs and improve services for local residents and businesses over the long term. The review project being undertaken by your municipality is an important step toward achieving Ontario’s goal of helping municipalities deliver efficient, effective, modern services that meet the evolving needs of our communities. A transfer payment agreement is required to provide funding for the project. Ministry staff will be in touch with your staff shortly to finalize the transfer payment agreement and work through details of funding implementation. Should you have any questions, please feel free to contact your Municipal Services Office, or the ministry at municipal.programs@ontario.ca. Congratulations on this funding approval. I extend my best wishes as we work together to modernize service delivery and focus spending on vital programs and services. Sincerely, Steve Clark Minister c. Kyle Pratt, Chief Administartive Officer, Town of Tillsonburg Dave Rushton, Director of Finance, Town of Tillsonburg The Honourable Ernie Hardeman, MPP, Oxford Page 90 of 181 Page 1 of 3 Subject: Airport Hangar Land Lease Taxiway G1 Lot 5 Report Number: OPS 20-03 Author: Dan Locke, C.E.T., Manager of Public Works Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receive Report OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5; AND THAT a By-law to execute the Hanger Land Lease Agreement for Taxiway G1 Lot 5 with Jacqueline Bailey be brought forward for Council consideration. BACKGROUND On January 27th 2020, Mrs. Bailey applied to construct a new 60ft x 60ft hangar (3,600 sq. ft.) at the Tillsonburg Regional Airport along existing Taxiway G1. Staff have reviewed and worked with the applicant to ensure the proposed hangar does not negatively impact future development plans and recommend that Council enter into the attached Airport Hanger Land Lease Agreement for Taxiway G1 Lot 5 with Jacqueline Bailey to permit the construction of a 3,600 sq. ft. hangar for a twenty (20) year and ten month term, expiring on January 1, 2041. The construction of new hangars increases Airport revenue through both the land lease rental fee and the potential for additional fuel sales, supporting the Corporations goal of decreasing the net levy requirement to support Airport operations. CONSULTATION In 2019 the Tillsonburg Airport Advisory Committee worked hard reviewing several conceptual plans and options before finalizing the Taxiway G1 Development Plan Layout to facilitate additional development along the east side of existing Taxiway G1. This proposed new hangar location conforms to the accepted Taxiway G1 Development Plan Layout and was reconfirmed by the Tillsonburg Airport Advisory Committee at their February 20th 2020 meeting subject to Engineering Services reviewing and confirming the slope of the hangar driveway access with the applicant , to which no concerns were raised. It should be noted that this is the last General Aviation Hangar Lot that does not require additional infrastructure investment from the Town and that there are only two General Aviation Hangar Lots left after making ten (10) Lots available in the spring of 2019. Page 91 of 181 OPS 20-03 Page 2 of 3 FINANCIAL IMPACT/FUNDING SOURCE In accordance with the 2020 Rates & Fees By-law the annual land lease revenue is calculated at a rate of $0.30 per sq. ft. Based on a 3,600 sq. ft. hangar the additional annual operating revenue is $1,080 plus HST. In addition to al l construction and final site grading costs, the Tenant is also responsible for all other site servicing costs (i.e. telecommunications, etc.) as well as the associated Property Taxes and a one -time Airport Infrastructure Fee of $550 as per the 2020 Rates & Fees By-law. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living ATTACHMENTS Attachment 1 – Taxiway G1 Lot 5 Hangar Land Lease Agreement Page 92 of 181 OPS 20-03 Page 3 of 3 Report Approval Details Document Title: OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5.docx Attachments: - OPS 20-03 Attachment 1 - Taxiway G1 Lot 5 Hangar Land Lease Agreement.pdf Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: No Signature - Task assigned to Dave Rushton was completed by delegate Sheena Pawliwec Dave Rushton - Feb 28, 2020 - 2:51 PM Kyle Pratt - Mar 2, 2020 - 12:09 PM Michelle Smibert - Mar 2, 2020 - 3:44 PM Page 93 of 181 Page 94 of 181 Page 95 of 181 Page 96 of 181 Page 97 of 181 Page 98 of 181 Page 99 of 181 Page 100 of 181 Page 101 of 181 Page 102 of 181 Page 103 of 181 Page 104 of 181 Page 105 of 181 Page 106 of 181 Page 107 of 181 Page 108 of 181 Page 1 of 3 Subject: T:GO Service Fare Policy Report Number: OPS 20-04 Author: Kevin DeLeebeeck, P.Eng., Director of Operations Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receive Report OPS 20-04 T:GO Service Fare Policy; AND THAT By-Law 2020-021 to adopt the T:GO Service Fare Policy 11-005 be brought forward for Council consideration. BACKGROUND The Town operates a transit service within the municipal boundaries of Tillsonburg and has recently entered into an Agreement with the Province to provide an Inter- Community transit service as part of the MTO Community Transportation Grant Program. As a best practice and to mitigate potential claims associated with the provision of transit services, staff are recommending that a Service Fare policy be adopted. DISCUSSION This policy will be used as a guide for future fare structures and products while also providing direction and clarification regarding service disruptions, refunds and transfers between other Inter-Community transit service providers to promote a collaborative approach to service delivery. CONSULTATION A draft of the policy was reviewed with the Tillsonburg Transit Advisory Committee at their February 18th 2020 meeting and has been updated based on the comments received. Town staff have also been working cooperatively with staff from other Inter- Community transit funding recipients to help foster an integrated system as outlined in the MTO Draft Transportation Plan for Southwestern Ontario. FINANCIAL IMPACT/FUNDING SOURCE The Inter-Community service is funded through an Agreement with the Ministry of Transportation. Page 109 of 181 OPS 20-04 Page 2 of 3 The In-Town T:GO service is funded through taxation, Provincial Gas Tax funding and revenue raised from fares. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living ATTACHMENTS Attachment 1 – T:GO Service Fare Policy 11-005 Page 110 of 181 OPS 20-04 Page 3 of 3 Report Approval Details Document Title: OPS 20-04 TGO Service Fare Policy.docx Attachments: - OPS 20-04 Attachment 1 - TGO Service Fare Policy 11-005.docx Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 2, 2020 - 12:50 PM Page 111 of 181 11-005 Page 1 of 5 TRANSPORTATION Policy 11 -005: T :GO Service Fare Policy Approval Date: March 9, 2020 Approval Authority: Council, By-Law2020-021 Effective Date: April 1, 2020 Next Scheduled Review Year: 2025 Department: Operations Services Last reviewed: Revision Date/s: Schedules: POLICY STATEMENT The T:GO Service Fare Policy is based on providing a fare structure that contributes to and supports ridership growth while ensuring people can be Connected throughout the community, in obtaining access to an Enriched experience within Tillsonburg and surrounding area. The following principles will guide the Fare Policy:  Balanced: Fares will recover a portion of operating costs recognizing both the individual and public benefits of the transit service while ensuring a sustainable service to the public.  Equitable: Fares will be consistent for trips of similar nature, reflect the cost of service and encourage ridership compared to the cost of alternative transportation.  Affordable: Transit service will be affordable to the public, regardless of age, financial need or other potential barriers.  Rewarding: Frequent use of transit will be promoted through discounted fares for individuals that choose transit as a primary means of transportation. SCOPE This policy applies to the operation of T:GO Transit for both the In-town service and the Inter-Community Pilot Project service. Page 112 of 181 11-005 Page 2 of 5 DEFINITIONS Adult is defined as a person having reached the age of eighteen (18) and under the age of sixty (60) years, including any person between the ages of thirteen (13) to seventeen (17) not attending full time classes as a student. Student is defined a person over the age of five (5) attending regular and full time classes in a grade school, secondary school, post-secondary school, institution or adult education. Senior is defined as a person having reached the age of sixty (60) years or over. Child is defined as any person having reached the age of five (5) years and under. Veteran is defined as Canadian service veteran as verified by the local Legion. Support Person is defined in the Integrated Accessibility Standards Regulation under the Accessibility for Ontarians with Disabilities Act, 2005. Support person” means, in relation to a person with a disability, another person who accompanies the person with a disability in order to help with communication, mobility, personal care or medical needs or with access to goods, services or facilities; (“personne de soutien”). Fare is defined as a fee paid by a customer for the use of the public transit system. Fare Product is defined as the medium that allows a customer to take either a certain number of pre-purchased trips or unlimited trips within a fixed period of time. Fare Structure is defined as the system setup to determine how much is to be paid by various customers using the transit service at any given time. Rates and Fees By-law is defined as the by-law passed by Tillsonburg Town Council to impose fees or charges on persons under the Municipal Act. Service Area is defined as the Communities served with transit stops including the Town of Tillsonburg. Transfer is defined as changing from one Inter-Community Service bus to another Inter-Community Service bus or the In-Town T:GO service bus at a transfer point. Transfer Point is defined as a bus stop where two or more bus routes converge. Page 113 of 181 11-005 Page 3 of 5 IMPLEMENTATION PROCEDURE 1. Fares: Fares and methods of payment will be established by Tillsonburg Town Council and set through the adoption of the Rates and Fees By-law. The current fare structure is: Category Rate Adults 100% Students 80% of Adult Fare Seniors (60+) 80% of Adult Fare Children (5 and under) accompanied by an Adult, Senior or Student Free Veterans Free Support Persons Free, when accommodating a paying customer requiring support All passengers boarding a T:GO Transit Service bus will be required to pay the appropriate fare. Passengers without appropriate fare will be denied service. 2. Fare Products: The following fare products will be used on the transit service:  Exact cash fare  Unlimited Monthly Pass for Adult, Senior and Student  Free Unlimited Pass for Veterans  Ten ride discount cards for Adult, Senior and Student  Day pass for Adult, Senior and Student  Single Ride tickets for Adult, Senior and Student Monthly passes, ten ride discount cards, day passes and single ride tickets will be made available at retail locations throughout the service area. Retailers will be offered 5% commission on all transit passes sold at their facility, upon entering a Retail Sales Agreement with the Town of Tillsonburg. 3. Monthly Pass Statement: The following statement will be included on all monthly passes and enforced by the operator: “This monthly pass provides unlimited ridership privileges on T:GO Transit for the period of the calendar MONTH and YEAR as punched on the face of this pass. Photo ID card (any valid Government issued identification or TVDSB/any recognized College/University) must accompany the user of this pass to be valid. A pass must also bear the printed name of the user inscribed in ink. Passes will be confiscated if Page 114 of 181 11-005 Page 4 of 5 presented by a person other than its owner and the pass and the ID card must be presented to the driver in an open and unrestricted manner. Valid passe s must be punched twice (one “year” punch, one “month” punch) and are only valid for that period. Passes with more or less than two punches will be VOID and confiscated by the driver. Reproduction of this pass in any manner is strictly prohibited. T:GO Transit is not responsible for any pass or ID card that has been stolen or lost. Passes are not refundable.” 4. Service Disruptions: T:GO Transit operates on the same roads and in the same weather conditions as the motoring public. Although best efforts are made to be on time, there are situations that are beyond T:GO transit service control that may result in delays such as traffic congestion, poor visibility, mechanical breakdowns, snowy and icy road conditions, etc. In the event of a delay or loss of service, best efforts will be made to provide this information to passengers through available media sources and when the service is expected to return to regular schedule, if known. A refund will not be provided under these circumstances. Customer service complaints regarding missed pickups or other concerns will be investigated by Town staff. To maintain the integrity of the service, Town staff will work with the customer to support their needs by offering clarifications of the service and provide additional travel training or supports if requested. 5. Refunds: Refunds will not be provided for lost or stolen passes. Refunds will not be provided for service disruptions as described in Item 4 above. Refunds will only be provided for any unused tickets purchased by the customer. 6. Transfers: Transfers will be accepted from other Inter-Community transit service providers to both the T:GO Inter-Community service and the T:GO In-Town service at a transfer point. Transfers will also be accepted from the T:GO Inter -Community service to the T:GO In- Town service. When boarding the T:GO In -Town service, passengers may purchase the T:GO Inter-Community service fare instead of the T:GO In-Town service fare in order to receive a valid transfer to the T:GO Inter-Community service. Transfers will not be accepted from the T:GO In-Town service to the T:GO Inter- Community service. Passengers transferring from the T:GO In-Town service to the T:GO Inter-Community service without a valid transfer proving purchase of the T:GO Page 115 of 181 11-005 Page 5 of 5 Inter-Community service fare will be required to pay the full T:GO Inter-Community service fare upon transferring. Passengers requiring a transfer shall request a transfer slip from the driver and show the transfer slip when boarding the next bus at a transfer point. Transfers will only be valid for one way continuous trips. Altered or damaged transfers will not be accepted. Passengers with an Inter-Community day pass or a monthly pass do not need a transfer slip. The passenger needs to inform the bus operator of their intention to transfer buses to ensure the transfer is made. Passengers transferring to Woodstock Transit, Ingersoll Paratransit and London Transit will have to pay the respective transit agencies fares. Page 116 of 181 Page 1 of 3 Subject: Inter-Community T:GO Fare Rate Structure Report Number: OPS 20-05 Author: Kevin DeLeebeeck, P.Eng., Director of Operations Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receive Report OPS 20-05 Inter-Community T:GO Fare Rate Structure; AND THAT a By-law to amend By-law 2020-001 Rates and Fees to include the Fare Rate Structure for the T:GO Inter-Community service be brought forward for Council consideration. BACKGROUND The Town of Tillsonburg entered into an Agreement with the Province to provide an Inter-Community transit service as part of the MTO Community Transportation Grant Program. As part of the minimum service requirements described in the Agreement the Town is to charge fares, as determined by the Town, to cover a portion of the costs in providing Inter-Community transit services. DISCUSSION As part of the grant application submitted to the Province in February 2018 it was indicated that the single adult fare would range between $5 to $10 for some routes and $10 to $15 for other routes. Ride Norfolk is currently operating its Inter-Community service from Simcoe to Brantford at a single adult fare of $10. Discussion with other Inter-Community grant recipients that are scheduled to commence service in April 2020 are also contemplating comparable fares for their respective systems. In accordance with the proposed T:GO Service Fare Policy staff are proposing the following fare rate structure be adopted for the Inter-Community T:GO service. This fare rate structure will be incorporated in brochures, posters and other communication and marketing material for the T:GO Inter-Community service that is scheduled to launch on April 1st 2020. Page 117 of 181 OPS 20-05 Page 2 of 3 Inter-Community T:GO Service Single Ride 10 Ride Pass Day Pass Monthly Pass Adults $10.00 $80.00 $20.00 $200.00 Seniors (60+) $8.00 $65.00 $16.00 $160.00 Students $8.00 $65.00 $16.00 $160.00 Child (5 and under) Free Free Free Free Support Person Free Free Free Free Veteran Free Free Free Free CONSULTATION Staff have provided regular updates and circulated the proposed Inter -Community fare rate structure to the Tillsonburg Transit Advisory Committee with no adverse comments received at the time of authoring this Report. Staff have also participated in a workshop with Municipal representatives from other Inter-Community grant recipients on February 20th 2020. Municipal systems represented at this meeting included the County of Middlesex, Municipality of Strathroy Caradoc, City of Owen Sound, County of Norfolk and the Town of Tillsonburg. Among other topics was the theme of working together, collaborati ve marketing, system alignment and similar fare structures. FINANCIAL IMPACT/FUNDING SOURCE The Inter-Community service is funded through an Agreement with the Ministry of Transportation. A fare structure that provides incentives for multiple rides wil l provide more value to regular users, building ridership and increasing revenue from fares. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 118 of 181 OPS 20-05 Page 3 of 3 Report Approval Details Document Title: OPS 20-05 Inter-Community TGO Fare Rate Structure.docx Attachments: Final Approval Date: Mar 2, 2020 This report and all of its attachments were approved and signed as outlined below: No Signature - Task assigned to Dave Rushton was completed by delegate Sheena Pawliwec Dave Rushton - Feb 28, 2020 - 3:27 PM Kyle Pratt - Mar 2, 2020 - 12:47 PM Michelle Smibert - Mar 2, 2020 - 3:47 PM Page 119 of 181 Page 1 of 10 Subject: Inter-Community TGO Marketing and Communications Report Number: OPS 20-06 Author: Kevin DeLeebeeck, P.Eng., Director of Operations Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receive Report OPS 20-06 Inter-Community T:GO Marketing and Communications, as information. BACKGROUND The Town of Tillsonburg entered into an Agreement with the Province as part of the MTO Community Transportation Grant Program to provide an Inter-Community transit service connecting surrounding towns and rural areas of Oxford, Elgin, Middlesex and Norfolk Counties. Beginning April 1st 2020 the new service will provide connections to major destinations around Tillsonburg, Woodstock, Ingersoll, and to inter-city transportation services, including VIA Rail. The primary purpose of this Report is to provide a marketing and communications strategy and plan that:  Raises awareness about the launch of the T:GO Inter-Community service, targeting potential user groups;  Promotes the T:GO Inter-Community transit and existing local T:GO transit service with a comprehensive communications plan; and  Creates a positive perception of transit as a public benefit and a sustainable and convenient alternative to driving. DISCUSSION Strategy The coverage area of the Inter-Community T:GO service includes main urban centres (Ingersoll, Tillsonburg, Woodstock) and other smaller surrounding rural communities. Due to the primarily rural nature of the coverage area, private vehicles dominate the transportation mode share. The combination of small and dispersed population, shift schedules for many jobs and relatively short private vehicle drive times introduces substantial challenges for the promotion of public transit. However, for residents of rural communities with limited options for mobility this tends to mean higher costs for transportation and increasing isolation. These challenges can be magnified for vulnerable populations such as seniors and persons with disabilities. The introduction of the new Inter-Community T:GO service is an opportunity to improve community cohesion by providing better access to services, opportunities and activities. Page 120 of 181 OPS 20-06 Page 2 of 10 Of the Inter-Community T:GO services, Route 1 offers the highest service levels and can serve a variety of trip purposes, including recurring trips. Routes 2, 3, and 4 have fewer days of operation and limited service spans making them more suitable for day trips to access services or make social visits. The Inter-Community T:GO service will also provide access to many institutions including hospitals, libraries and colleges. For example, there are three hospitals served by Route 1, which runs on weekdays. This improves access to health services for residents and provides an additional commuting option for hospital employees. The service also supports people without access to other transportation to visit relatives and loved ones. The County’s library system, have among the highest usage rates in the Province is also accessible by the Inter-Community T:GO service. These libraries offer a range of programming, including career support, skills training and an extensive catalogue of children’s programs. Oxford County is also home to satellite campuses and a skills training centre for Fanshawe College and Conestoga College. In particular the Fanshawe College campus is very close to a n Inter-Community T:GO bus stop, and can be directly accessed by transferring to Woodstock Transit. Providing targeted engagement with these institutions is an opportunity to promote transit to a wider audience and to encourage existing users to take transit more often. A similar opportunity for targeted engagement exists with VIA Rail, as the Inter- Community T:GO service will connect to a daily round trip between Woodstock and Toronto. The marketing and communications approach must recognize the challenges of mobility and promote transit as an easy-to-use alternative to driving. This can be achieved by two streams of promotional material and activities that focus on educating and informing residents and on establishing connections with existing community events to leverage cross-promotion opportunities. The objectives of educating and informing residents about T:GO transit services offered are to:  Help new users understand how easy it is t o use the service and provide travel trainings;  Engage early and often with potential users in person and online about their transportation options; and  Encourage two-way communication with users and create an avenue for feedback about the service provided such as the T:GO website. Key messaging will focus on communicating details about the Inter-Community T:GO service such as the new routes, bus stop locations, schedules, fare media and where it can be purchased as well as where additional informatio n about the new service can be obtained. Page 121 of 181 OPS 20-06 Page 3 of 10 The objectives of establishing connections with existing community events, programs and activities are to:  Encourage existing users to use transit for more trips;  Improve community cohesion by providing options for mobility; and  Create a positive perception of transit and its role in the community. Key messaging will focus on in-kind promotion of community services and programming that can be accessed using T:GO. Promotional activities of the new transit service would include pop-up informational booths at community centres and events (i.e. fairs, festivals, farmer markets, etc.) and providing trip planning information to specific activities and events. Plan Key messages need to reach residents and potential users within and beyond the T:GO Inter-Community service area using a variety of media sources and target diff erent demographics and trip purposes. All marketing material will be applicable to both new and existing users and will include the T:GO logo to strengthen brand recognition for the transit service in Tillsonburg. The main promotional activities, their purpose, content, timeline and distribution method are outlined in Table 1 which also highlights in-kind promotion opportunities (i.e. municipal partner websites, connecting transit agency materials, community organizations’ events, etc.) Page 122 of 181 OPS 20-06 Page 4 of 10 Table 1: Marketing and Communications Plan Material or Activity Purpose Content Distribution 1 Month Before Launch Advertising Campaign (rinkboard advertising, newspaper ads etc.) Educate and Inform Residents  Promote pilot launch High-level information about the service:  System map and/or key destinations  Hours of operation  Launch date  Website  Contact information  Community boards (retail locations, seniors’ centres, community centres, libraries, municipal offices)  Town and municipal partner mail-outs (mail-outs may happen more than 2 months before service launch)  Town and partner websites  Town and partner newsletters  Town social media channels  Local newspapers  Google and other online advertising Print and Digital Posters Educate and Inform Residents  Promote pilot launch or any service changes High-level information about the service:  System map  Key destinations  High-level schedules  Launch date  Website  Contact Information  Community Boards (retail locations, seniors’ centres, community centres, libraries, municipal offices)  Town and partner websites  Town social media channels  Social Service Agencies  Employment Agencies Printed Brochures Educate and Inform Residents  Rider’s guides Detailed information about the service:  Route maps  Detailed stop locations and schedules  Fare information  Town halls, municipal partners’ town halls  Community facilities (retail locations, seniors’ centres, community centres, libraries)  Community Events  Social Service Agencies  Employment Agencies  Town Website (digital version) Page 123 of 181 OPS 20-06 Page 5 of 10 Material or Activity Purpose Content Distribution Week of Launch Town Social Media Campaign Educate and Inform Residents  Promote pilot launch activities Live updates on progress toward the launch:  Stop installation  Bus procurement  Ribbon cutting event details  Town and partners’ social media channels (using boosted posts)  Community organizations’ social media channels (e.g. Oxford County Library)  Local politicians’ social media pages Media Releases and Community News Segments Educate and Inform Residents  Promote pilot launch activities  Information about the launch of the pilot and the ribbon cutting  System maps  Schedules  Hours of operation Local media services  Radio stations  TV stations (RogersTV)  Newspapers Ribbon Cutting (can also happen post- launch) Officially launch the service and gain media attention  Recognize funding and political partners  Highlight partnered inter- community services  Municipal partners  Connecting Transit Agencies  Community organizations  Newspapers On-going after Launch Pop-up booths at community events and on-going community programs Educate and Inform Residents  Train riders Establish connections to the community  In-kind promotion of existing community programs  Incorporate transit travel training in community programming  Distribute promotional passes  Distribute brochures  Seniors’ Centres  Community Centres  Libraries  Annual Community Events including: Tillsonburg Fall Fair, Ribfest, Turtlefest, Woodstock Cowapolooza, BIA Streetfest, Ingersoll Harvest Festival & Canterbury Festival, etc. Town Social Media Campaigns Establish connections to the community  Cross-promote community activities and programs that are accessible by transit Transit trip planning information to community events and programs  Promote bus service to community events (e.g. library programs) and fairs Targeted posts on:  Town and partners’ Social Media Channels  Community Organizations’ social media channels Page 124 of 181 OPS 20-06 Page 6 of 10 Action With the upcoming launch of the Inter-Community T:GO service on April 1st 2020 the following actions have and/or will be taken in support of the marketing and communications strategy and plan as outlined above. All marketing material will include the T:GO logo along with an interim brand of “Partners in Community Transit” with Norfolk County to promote a collaborative approach to integrated transit systems. As more grant recipient services become operational it is hopeful that an overall collective system brand can be developed and promoted cooperatively.  Posters and brochures: A marketing and promotions poster has been created and is currently in circulation to promote the routes and the service starting April 1st 2020. Brochures and an updated promotions poster to include fare structure information are attached to this Report. There are public information boards throughout the service area at Seniors Centres, Community Centres, Libraries, Municipal offices, retailers, etc. where posters are permitted for people to review. Posters draw the attention of interested people and are good for providing consistent information for a couple of months. Staff will be asking retailers to make the brochures available for interested people to pick-up and distribute them to further potential customers.  Facebook Pages: The Town of Tillsonburg and T:GO utilize Facebook to provide information and update the public on various items of public interest. Facebook pages are a good media source to interact directly with residents. Facebook will be used to provide information on the service, the fare structure and where residents can purchase passes and direct readers to the T:GO webpage to get more information. When the installation of bus stop signs begins questions will likely start about the service and Facebook is an excellent tool to explain what changes are coming. Facebook posts need to be simple with short messages to effectively utilize it as a promotion tool. Facebook is good to get informa tion out fast, however is short term advertising and is good for promoting the new service or updating information. There are other networks and groups that use Facebook to get information out to their clients such as the Tillsonburg Resource Network and the Ingersoll Resource Network. Facebook allows for easy sharing of this information and these groups will be asked by staff to share this information as many of their clients are potential customers of the T:GO Inter-Community service.  Municipal websites: Most municipal websites have a news page that can be used to inform residents of the new T:GO Inter-Community service. Information will be provided on the start of the service, where to purchases passes, the types of passes available, where to get brochures, etc. Staff will work with partner municipalities within the service area to give them the basic information of the service and where people can go to get more information. The link to the T:GO website will be promoted for anyone interested in the s ervice to find more specific and detailed information. The T:GO website will be updated regularly as information expands, such as retail locations. This method is an inexpensive method of providing a lot of information to everyone interested. Page 125 of 181 OPS 20-06 Page 7 of 10  Newsletter’s: Some Municipalities include a newsletter update when they mail out property taxes. Information about Inter-Community T:GO service can be provided in these mail outs. The Town uses the local paper to include information on what is happening in Tillsonburg. The changes to the system can be promoted in this publication which provide links to the T:GO website for additional information. The Town has an ongoing publication contract with the local paper, making it an inexpensive method of promoting the T:GO Inter- Community service to residents in Tillsonburg. Area municipalities have offered to provide information in there residential mail outs to assist in promoting this service.  Local Newspapers: Newspapers are good for delivering a consistent message over a longer period of time. Papers such as Snapd promote “that readers keep the paper in their homes for 1 to 4 weeks and that readers will read the paper several times a month”. Circulation of papers varies based on free delivers to households such as the Lakeshore Shopper and free papers that are picked up at a variety store such as Snapd. Papers are increasing their circulation areas making them effective for regional advertising. Staff are working with Postmedia to develop a cost effective multi-media campaign to include advertising in their printed publications.  Community Events: Participation at Community Events throughout the service area such as the Tillsonburg Fall Fair, Home Shows, Ribfest, Turtlefest, Ingersoll Cantebery Folk Festival, Woodstock sidewalk days, Norfolk Fall Fair, etc. are excellent opportunities to talk one-on-one with potential customers, answer any specific questions people have about the service, hand out brochures, promote the system by offering a free bus p ass for people interested in trying the transit system, plus with having the bus at the event people will be able to actually get on and walk around and see firsthand the features of the bus. The Contract with the new service provider includes attendance at these types of events with a bus and driver at no cost to help promote the service. This method has some costs for the booth space, however is very effective in directly answering questions and providing information on a one-on-one basis.  Promotional Passes: Promotional Passes or Free bus passes is a good way for interested residents to ride the bus with no cost commitment, just their time to try the service. It provides them a chance to use the Transit service and hopefully get a good impression of the service and tell others about their experience. Promotional passes can be handed out at Community Events and other community interactions such a visit to a school classroom to talk to about transit. There is minimal cost for this and it is a good promotional tool to get people on the bus that may not consider transit as a transportation option. Page 126 of 181 OPS 20-06 Page 8 of 10  Google Advertising: This is a simple and effective way to promote T:GO within the service area. Websites such as the Weather Network utilize Google Ads from recent searches plus the location of the device from its IP address to direct the ad to the individual device. The ads can promote the system plus direct people to the T:GO website to get additional information. This kind of advertising is good for reaching out to tech savvy adults and students at a relativity inexpensive cost. This is also a good short term way of advertising or promoting changes or refreshing interest in the system. Staff are also working to include information on all bus stops for both the In-town T:GO service and Inter-Community T:GO service on Google Transit. This will allow people to plan their trip using Google. This is expected to be functional for the launch date of April 1st 2020.  Rogers TV: Rogers TV is always looking for community news within Oxford County. Staff are appearing regularly on Rogers TV programs such as Wh at’s Up Oxford to talk about both the In-town T:GO service and Inter-Community T:GO service. Other opportunities will be explored with Rogers TV to promote the transit system through shows such as Oxford County Living. There is minimal cost for this promotion as Rogers TV is a community service that is often seeking information within the community. Re-runs also make this a good promotional tool.  Speaking engagements: Seniors Centres and other community groups typically have social and informational events where they invite people to come in and talk about a variety of topics. Seeking out these opportunities to attend a coffee social, lunch, etc. provides the opportunity to give a presentation and to talk to people about the T:GO service. This kind of interaction also provides the opportunity to talk one-on-one with potential users about their specific needs, concerns, and perceptions of the system and discuss how transit can meet their needs.  Radio Advertising: Radio is another good method of getting a message out to a certain audience over a short period of time. Radio stations have information on their listener demographics and times of peak listeners to target advertising. Radio advertising can be expensive in comparison to other forms of media, however does reach an audience in a wide area in a short period of time. Radio stations cover news releases and provide information on community events. Information will be submitted to the local radio stations to promote the start of this service and direct people to the T:GO website. Staff will work with radio stations to provide responses to questions or interviews to promote the new Inter-Community T:GO service. Page 127 of 181 OPS 20-06 Page 9 of 10  Media Releases: Media releases are good to give information to the public about what’s happening and are often used to kick off an advertising campaign. Media releases are released by the Town to provide information; however it is up to the individual media service (radio, TV, newspaper) to pick-up the media release and determine if they want to relay the information. This often depends on current events happening that day and whether these media services wish to inform people in their news broadcasts. This is an inexpensive method to get information out, however relies on the media to choose to share this information and involves staff time responding to media information requests. Staff hope to coordinate a media release around the same time as other Inter-Community projects scheduled to begin in April 1st 2020.  YouTube Video: YouTube is a good way to share information and is becoming a popular media source to show people the service. The video can be included on Municipal websites to assist in marketing and promotion of the service. There is a local production company that has prepared various Youtube videos for RideNorfolk and they can prepare a similar video once the T:GO Inter- Community service is operational. All of the techniques listed above with a green checkmark will be initiated starting the week of March 16th 2020 to promote the launch of the Inter-Community T:GO service. The marketing and communications campaign as outlined above will continue throughout the duration of the pilot project using a variety of techniques noted above to continue to educate and remind people of the benefits that the Inter-Community T:GO service offers. CONSULTATION Staff have scheduled a meeting with representatives from area municipalities directly impacted by the new Inter-Community T:GO service to update them on the marketing and communications plan to ensure their front line staff are aware of the new transit service and are able to direct inquires to T:GO. Staff will also continue to meet with other Inter-Community grant recipients and work collaboratively on marketing opportunities to promote T:GO and benefits of Inter- Community transit services. FINANCIAL IMPACT/FUNDING SOURCE The implementation of the Inter-Community marketing and communications plan is fully funded through the MTO Community Transportation Grant Program . Page 128 of 181 OPS 20-06 Page 10 of 10 COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living ATTACHMENTS Appendix A – Inter-Community T:GO Service Brochure Appendix B – Inter-Community T:GO Promotional Poster Appendix C – Inter-Community T:GO Bus Stop Page 129 of 181 Route 1 Schedule - Monday to Friday Stop Counter-Clockwise Clockwise 99 6:30 11:30 2:30 11:25 7:30 102 6:32 11:32 2:32 11:23 7:28 103 6:44 11:44 2:44 11 : 11 7:16 104 6:51 11:51 2:51 11:04 7:09 105 7:00 12:00 3:00 10:55 7:00 106 7:03 12:03 3:03 10:52 6:57 107 7:12 12:12 3:12 10:43 6:48 108 7:31 12:31 3:31 10:24 6:29 109 7:40 12:40 3:40 10:15 6:20 110 7:44 12:44 3:44 10:11 6:11 111 7:53 12:53 3:53 10:02 6:02 112 7:58 12:58 3:58 9:57 5:57 113 8:02 1:02 4:02 9:53 5:53 114 8:07 1:07 4:07 9:48 5:48 115 8:15 1:15 4:15 9:40 5:40 116 8:21 1:21 4:21 9:34 5:34 117 8:28 1:28 4:28 9:27 5:27 118 8:35 1:35 4:35 9:20 5:20 119 8:39 1:39 4:39 9:16 5:16 120 8:44 1:44 4:44 9:11 5:11 102 8:52 1:52 4:52 9:03 5:03 99 8:55 1:55 4:55 9:00 5:00 ROUTE 1 Route 1 Stop Locations - Monday to Friday 99 Tillsonburg – Town Centre Mall on Broadway (T:GO In-Town Service Stop #1)111 Beachville – Beachville Rd East of Zorra Line 102 Tillsonburg – Hospital on Bear St East of Rolph (T:GO In-Town Service Stop #15)112 Centreville – Beachville Rd West of Mill Line 103 Springford – Otterville Rd @ Community Hall 113 Ingersoll – Oxford St Parking Lot, across from Public Library 104 Otterville – North St E Parking Lot 114 Ingersoll – Alexandra Hospital Main Entrance 105 Norwich – Communty Centre Parking Lot 115 Salford – Community Centre Parking Lot 106 Norwich – Stover St N Parking Lot @ Main St 116 Mt Elgin – Mt Elgin Rd west of Plank Line 107 Burgessville – Church St E East of Main St S 117 Verschoyle – Culloden Line south of Mt Elgin Rd 108 Woodstock – Hospital Main Entrance 118 Culloden – Culloden Line north of Young St 109 Woodstock – Via Rail Station 119 Brownsville – Community Centre Parking Lot 110 Woodstock – Transit Terminal, Route 5 Stop 120 Delmer – Brownsville Rd @ Delmer Cemetery T:GO Transit 519.842.4TGO (4846)www.tillsonburg.ca/TGO!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! 18 46 7 9 10 119 21 19 14 59 13 27 3 19 401 403 401 Otterville Rd Beachvill e R d Culloden Line99 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 Ingersoll Mount Elgin Burgessville Norwich Tillsonburg Woodstock Bold indicates PM Shaded times at stop 109 in Woodstock indicate timed transfers with VIA service. These times allow for quick transfers with the 8:07 a.m. train to Toronto, the 8:25 a.m. train to London, and the 6:12 p.m. train from Toronto. If the train is delayed, please call 519-842-4846 to arrange for the bus to hold if possible. Shaded times at stop 114 in Ingersoll indicate timed transfers with Route 4 on Monday and Wednesday serving London. T:GO Inter-Community Transit is funded by the Government of Ontario. For ticket vendor locations, transfer policies, an interactive map with exact stop locations, and the most up-to-date information regarding the Inter-Community Transit Service, please visit www.tillsonburg.ca/TGO All of our vehicles are fully accessible with space for 2 wheelchairs FARE INFO GOInter-Community TransitMaps and SchedulesEffective April 2020Adult Student Senior (60+) Single Ride $10.00 $8.00 $8.00 10-Ride Pass $80.00 $65.00 $65.00 Day Pass $20.00 $16.00 $16.00 Monthly Pass $200.00 $160.00 $160.00 Veterans, Support Persons and Children 5 and under: Free Please have your payment ready and arrive at the bus stop 5 minutes prior as actual stop times may fluctuate Page 130 of 181 ROUTE 2 ROUTE 3 ! ! ! ! ! ! ! !! ! ! ! ! 59 38 46 51 21 30 37 3 3 Lynedoch Rd Potters Rd Plank RdCalton LineHeritage Line Ede n L i n e Tillsonburg Courtland Delhi Langton Port Burwell Straffordville Tillsonburg Courtland Delhi Langton Port Burwell Straffordville 202 203 204 205 206 207 208 99 302 303 304 305 Route 2 Schedule – Tuesday and Friday 99 Tillsonburg – Town Centre Mall on Broadway (T:GO In-Town Service Stop #1)9:00 11:30 2:30 202 Courtland – Southbound: Talbot St South of Main St (Ride Norfolk Stop C1)9:10 11:40 2:40 203 Langton – County Administration Building (Ride Norfolk Stop L1)9:25 11:55 2:55 204 Andy’s Corners – Hwy 21 East of Hwy 59 9:29 11:59 2:59 205 Wyecombe – Hwy 21 @ Rosemarie Blvd 9:33 12:03 3:03 206 Lynedoch – Lynedoch Rd East of Charlton St 9:38 12:08 3:08 207 Delhi – Delrose Retirement Residence (Ride Norfolk Stop D1)9:46 12:16 3:16 208 Delhi – Main St @ County Administration Building (Ride Norfolk Stop D4)9:53 12:23 3:23 202 Courtland – Westbound: Main St West of Talbot St 10:05 12:35 3:35 99 Tillsonburg – Town Centre Mall on Broadway 10:15 12:45 3:45 ROUTE 4 Route 3 Schedule - Tuesday and Friday Stop To Port Burwell To Tillsonburg 99 Tillsonburg – Town Centre Mall on Broadway (In-Town Stop #1)10:15 12:45 3:45 11:23 1:53 4:53 302 Eden – Community Centre Parking Lot 10:25 12:55 3:55 11:13 1:43 4:43 303 Straffordville – Community Centre 10:32 1:02 4:02 11:06 1:36 4:36 304 Vienna – Community Centre 10:42 1:12 4:12 10:56 1:26 4:26 305 Port Burwell – Pitt St @ Marine Museum 10:49 1:19 4:19 10:49 1:19 4:19 Route 4 Schedule - Monday and Wednesday Stop To London To Tillsonburg 99 Tillsonburg – Town Centre Mall on Broadway (T:GO In-Town Stop #1)8:00 3:45 10:11 5:56 114 Ingersoll – Alexandra Hospital Main Entrance 8:26 4:11 9:45 5:30 403 Putnam – Hamilton Rd @ Mini Mart 8:36 4:21 9:35 5:20 404 Dorchester – Community Centre Parking Lot 8:46 4:31 9:25 5:10 405 Nilestown – Hamilton Rd East of Durham St 8:52 4:37 9:19 5:04 406 London – Victoria Hospital Zone E (Stop For London Transit Route 6)9:05 4:50 9:05 4:50 ! ! ! !! ! 46 20 52 3 19 3 401 401 Culloden LinePutnam RdElgin RdWestchester BrneHighbury AveWellington Rd SHam ilto n R d 99 114 403 404405 406 Tillsonburg IngersollDorchester London Bold indicates PM Bold indicates PM Bold indicates PM Shaded times at stop 114 in Ingersoll indicate timed transfers with Route 1 serving Woodstock, Norwich, and Tillsonburg. PARTNERS in COMMUNITY TRANSIT RIDER PASS · ADULT · $80 tillsonburg.ca/TGO · 519-842-4TGO (4846) #00-0001 tillsonburg.ca/TGO norfolkcounty.ca/transit Projects funded by the Government of Ontario PARTNERS inCOMMUNITY TRANSIT Page 131 of 181 ‒ ‒ ‒ ‒ ‒ ‒ Page 132 of 181 Page 133 of 181 Page 1 of 3 Subject: Results for RFQ 2020-002 Used 1-Ton Truck with Dump Body Report Number: OPS 20-07 Author: Dan Locke, C.E.T., Manager of Public Works Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receive Report OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with Dump Body; AND THAT Council award RFQ 2020-002 to Oxford Dodge Chrysler Ltd. of London, Ontario at a cost of $74,194.23 (net HST included). BACKGROUND As per the 2020 Operations Business Plan a new fleet addition was identified to be shared between the Roads and Water Division to help bal ance respective peak workload demands. In accordance with the Purchasing Policy a Request for Quotation (RFQ) was issued for a used 1-ton truck with a dump body on February 6th 2020 and closed on February 28th 2020 with a total of two (2) plan takers and two (2) bids received. The tender was advertised on the Tillso nburg website, the Tillsonburg News, Ebid Solutions and on Biddingo. Results of the RFQ are summarized below. Note that the two bids received are from the same vendor, one for a used vehicle and the other for a new vehicle. Bidder Location Bid Amount 1. Oxford Dodge Chrysler Ltd. (New 2019) London $74,194.23 2. Oxford Dodge Chrysler Ltd. (Used 2019) London $78,339.94 The above bid comparison includes net HST of 1.76%. DISCUSSION The used vehicle bid from Oxford Dodge Chrysler Ltd. is a regular cab with an aluminum dump body, 12,500km and a 24 month warranty while the new vehicle bid from Oxford Dodge Chrysler Ltd. is a crew cab with an aluminum dump body, 380km and a 36 month warranty. Both bids satisfy the requirements of the RFQ even though the new vehicle bid includes the crew cab upgrade and longer warranty period. Page 134 of 181 OPS 20-07 Page 2 of 3 The estimated delivery time for either bid is approximately two (2) weeks from approval notification. It is therefore staff’s recommendation to award RFQ 2020-002 to Oxford Dodge Chrysler Ltd. at the new vehicle bid submission price of $74,194.23 (net HST included). CONSULTATION Both Roads and Water staff were consulted to ensure the requirements of the RFQ for this vehicle would satisfy their respective operational needs. FINANCIAL IMPACT/FUNDING SOURCE The 2020 approved budget of $75,000 consists of $37,500 from user pay debenture and $37,500 from taxation. The recommended bid price of $74,194.23 (net HST included) is within the budgeted amount. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Page 135 of 181 OPS 20-07 Page 3 of 3 Report Approval Details Document Title: OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with Dump Body.docx Attachments: Final Approval Date: Mar 3, 2020 This report and all of its attachments were approved and signed as outlined below: No Signature - Task assigned to Dave Rushton was completed by delegate Sheena Pawliwec Dave Rushton - Mar 2, 2020 - 12:04 PM Kyle Pratt - Mar 3, 2020 - 1:31 PM Michelle Smibert - Mar 3, 2020 - 2:18 PM Page 136 of 181 Page 1 of 3 Subject: Installing a water service to the Dave Johnson Memorial Dog Park Report Number: RCP 20-05 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Council receives Report RCP 20-05 Installing a water service to the Dave Johnson Memorial Dog Park, as information. BACKGROUND Council requested that staff provide a report regarding the status of water and the proposed implementation date for installation at the Dave Johnson Memorial Dog Park. DISCUSSION When the Dog Park was being established in 2017 one of the reasons for selecting the Memorial Park location was that there was the possibility of providing water at a reasonably low cost, once the decommissioned water service nearby was reconnected. A local irrigation company offered to donate the materials and labour to install a seasonal watering station. The installation has been on hold until the service is reconnected. RCP staff met with the irrigation company to confirm details of what is being offered as a donation, which is the materials and labour to install a seasonal water station servicing both areas of the Dog Park. The Dog Park Advisory Committee is preparing an overall site plan which will identify the preferred location of the water station. The water service near the Dog Park was originally placed there to serve the horse barn and has been out of commission since the barn was demolished and is currently disconnected from the water system. The service will be reconnected to the system during the construction of the expansion parking lot between the Cattle Barn and the Outdoor Recreation Pad, which has been re-issued for tender. The scheduled completion date for the parking lot expansion project specified in the tender document is June 19, 2020. It is expected that the water service for the Dog Park would be ready for use at around that same time. By doing the work as part of the parking lot construction, the machinery is already on site and the cost for the excavation is incremental. The planned configuration of the reconnected service means that water will only be available on a seasonal basis as the water meter is removed in the fall and put back in the spring. There would be considerable additional cost to upgrade the meter pit to a Page 137 of 181 RCP 20-05 Page 2 of 3 year-round version, install freeze-proof taps, and bury the new piping below the frost line. There is no budget available for these costs and having only a seasonal service at dog parks is not unusual. CONSULTATION Input from the Dog Park Advisory Committee and the irrigation company will be incorporated in the final installation. FINANCIAL IMPACT/FUNDING SOURCE The water consumed at the Dog Park will be from a metered supply and the Town will be responsible for the cost of that water. The volume that will be used is unknown so it is impossible to estimate what kind of cost may be incurred. The cost to reconnect the water service is incorporated into the parking lot project. The costs for establishing appropriate drainage around the water dispenser area are anticipated as part of the operational costs of the Dog Park for 2020. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Page 138 of 181 RCP 20-05 Page 3 of 3 Report Approval Details Document Title: RCP 20-05 Installing water service to the Dave Johnson Memorial Dog Park.docx Attachments: Final Approval Date: Mar 3, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 3, 2020 - 1:26 PM Page 139 of 181 Page 1 of 4 Subject: Materials storage at Memorial Park Report Number: RCP 20-06 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Meeting Date: Monday, March 9, 2020 RECOMMENDATION THAT Report RCP 20-06 Materials storage at Memorial Park is received; AND THAT the materials storage at Memorial Park remains in the current location adjacent to the Dog Park parking area. BACKGROUND Council requested that staff bring forward a report regarding possible secure storage solutions for materials at the Community Centre. DISCUSSION A variety of materials are being stored at Memorial Park for use in parks maintenance operations. They include mulch, gravel, red clay for the diamonds and limestone screenings. The area in which they have been stored has not always been maintained in a tidy condition. The area is accessible by anyone so there is the possibility that some of the materials stored there could be taken by others. The question was raised by Council whether there was an alternative location that would be more secure and less visible to park users. Several possible alternative locations were identified by staff and are shown on the attached sketch. Unlike the current location, none of them provide the required turning area for delivery trucks to access them easily. There is no fenced compound at Memorial Park where the materials could be stored in a location that would prevent materials being taken by unauthorized users. Putting a fence in place would require setting aside a large area of the park for that purpose and require a considerable cost in fencing and gates. As the materials area is not monitored, there is no data on how much material has ‘gone missing’ over the years, but anecdotal information from RCP staff suggests very little loss has taken place. For the 2020 season, RCP expects to maintain the area in a tidy condition through proper weed and grass maintenance. Staff recommends that materials storage at Memorial Park remain in the same location for 2020. A project to replace the concrete Page 140 of 181 RCP 20-06 Page 2 of 4 blocks and reconfigure the layout to shift the bays a bit more North as suggested by the Advisory Committee will be brought forward as part of the 2021 capital budget process. In the sketch below, the current location is shaded white and the proposed adjusted location is shown with a dotted green line. CONSULTATION Alternative locations were provided to the Memorial Park Advisory Committee for feedback at their meeting on February 19, 2020. After some discussion, the Committee passed the following resolution: Moved by Terry Smith Seconded by: Scott Vitias THAT the Memorial Park Revitalization Advisory Committee recommends the council approve the current location to be shifted slightly north and properly maintained as a storage facility for the Memorial Park. FINANCIAL IMPACT/FUNDING SOURCE There is no direct financial impact for this report. Replacing the concrete blocks to re- form the material bunkers will require a budget allocation during the 2021 budget process. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE Page 141 of 181 RCP 20-06 Page 3 of 4 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living ATTACHMENTS Appendix A – Memorial Park materials storage options sketch Page 142 of 181 RCP 20-06 Page 4 of 4 Report Approval Details Document Title: RCP 20-06 - Materials storage at Memorial Park.docx Attachments: - RCP 20-06 - ATT 01 - Memorial Park materials storage options sketch.pdf Final Approval Date: Mar 3, 2020 This report and all of its attachments were approved and signed as outlined below: Kyle Pratt - Mar 3, 2020 - 1:23 PM Page 143 of 181 Derby Pit A B C D Options for Materials Storage at Memorial Park Location Options A: Current location. Pros: Lowest cost to implement, central location. Con: Visibility to users B: Adjacent to Cattle Barn. Pros: low cost to implement, central location. Con: Visibility to users. C: Adjacent to dog park. Pro: lower visibility. Cons: expense to implement, less central, less visible D: Adjacent to upper parking. Pro: low visibility. Cons: expense to implement less central, less visible Expansion Parking Page 144 of 181 The Corporation of the Town of Tillsonburg PARKS, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE MEETING February 6, 2020 9:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Christine Nagy, Sue Saelens, Donna Scanlan, Mike Dean, Ken Butcher & Penny Esseltine Absent with Regrets: Bob Marsden, Marian Smith, Paul DeCloet, Paul Wareing & Robert Verhoeve Also Present: Corey Hill 1. Call to Order The meeting was called to order at 9:04 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Christine Nagy Seconded by: Ken Butcher THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee meeting of February 6, 2020, be adopted. Item 5.5 “Kiwanis Sign” was added to the agenda. Carried 3. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Penny Esseltine Seconded by: Christine Nagy THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of January 9, 2020, be approved. Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. General Business & Reports 5.1. Receive resignation of Committee Vice -Chairperson; Corey Hill (Staff Liaison & Acting Chair) shared with the Committee a letter of resignation from the position of Committee Vice-Chair submitted by Paul Wareing. 5.2. Nomination & Election of New Vice-Chairperson; Motion Moved by: Penny Esseltine Seconded by: Ken Butcher THAT Christine Nagy be nominated for the position of Vice Chair. Carried Page 145 of 181 5.3. Keep Tillsonburg Beautiful/Trails Celebration Event Planning; The Committee discussed the event and confirmed the proposed date & location as being Saturday, June 6, 2020, at Coronation Park. There was Committee consensus to re-name the event “Explore Tillsonburg” and to focus on park & trail clean -up, guided trail walks, sharing the history of the park, kids crafts & and a lunch. Mike Dean will follow -up on the historical component to the park and Corey Hill will follow-up with the Station Arts Centre for the kids’ activities. 5.4. Cemetery Bylaw (#3640) Revisions – Section “F”, “G” & “H”; The Committee reviewed Section “F, G & H” of the current Cemetery Bylaw #3640. This completed the review of the by-law. Corey Hill will compile all Committee comments into a revised draft by-law and will endeavour to present back to the Committee at the April meeting. 5.5. Kiwanis Sign; The Committee discussed the status of the round metal Kiwanis Coronation Park sign that is located just off of John Pound Road where there once was a pedestrian foot bridge accessing the park. The sign is aged and not in good aesthetic condition. The removal of the sign was deferred to staff. Corey Hill will follow-up on this item and reported that when the sign is removed, it will be kept at the Parks operations area in case the Kiwanis group wishes to reclaim it. 6. Next Meeting Thursday, March 12, 2020, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room. 7. Adjournment Resolution #3 Moved by: Ken Butcher Seconded by: Penny Esseltine THAT the January 9, 2020 Parks, Beautification and Cemetery Advisory Committ ee meeting be adjourned at 9:54 a.m. Carried Page 146 of 181 The Corporation of the Town of Tillsonburg DOG PARK ADVISORY COMMITTEE MEETING February 11, 2020 7:30 p.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Wayne Beard, Pete Luciani, Kelly Luciani, Connie Porter, Brad Holden, Marcie Walters-Turcotte & Doris Koepke Absent: Roseanne Fillion & Mark Cheron Also Present: Corey Hill (Staff Liaison) 1. Call to Order The meeting was called to order at 7:50p.m. 2. Adoption of Agenda Resolution #1 Moved by: Connie Porter Seconded by: Marcie Walters-Turcotte THAT the Agenda as prepared for the Dog Park Advisory Committee meeting of Tuesday, January 14, 2020, be adopted. Item 6.5 “Dog Park Mulch” was added to the agenda. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Pete Luciani Seconded by: Wayne Beard THAT the Dog Park Advisory Committee Meeting Minutes of Tuesday, January 14, 2020, be approved. Carried 5. Presentations/Deputations None Page 147 of 181 6. General Business & Reports 6.1. Adoption of Committee Terms of Reference; After a final review and discussion of the current Terms of Reference, the Committee unanimously adopted the Terms of Reference with no changes. 6.2. Committee Objectives The Committee continued the discussion on the concept of developing a site plan as the primary objective. Once the site plan is developed, presented and hopefully adopted by Council, then the Committee would work towards implementation of the individual components of the plan. It was agreed that the site plan should minimally include the following components:  Shelters;  Water;  Additional tables;  Additional/different garbage receptacles;  Interior paths;  Additional trees; The site plan development will be added to future agendas as a standing item until completed. Committee members are to come to the next meeting prepared to discuss what they would like to see in the site plan. 6.3. Dog Park Website & Facebook Page The previous ad-hoc Dog Park Committee had a website, email and a Facebook page for the Dog Park. However, now that there is an official Dog Park Council Advisory Committee, the Town’s website, staff email and Facebook page are the preferred mechanisms for sharing and posting Dog Park information. The old website, email and a Facebook page are privately administered and outside of the scope of influence of the formal Advisory Committee. It was suggested that Pete Luciani would follow -up with the person responsible for the private website and Facebook page and minimally request something be added that explains they are the unofficial website and Facebook page and not representative of the Town of Tillsonburg or the Dog Park Advisory Committee. The Committee agreed with this approach. As such, Pete Luciani will follow-up on this item and report back next meeting. It was also discussed that the “Report a Problem” section of the Town’s website should have the Dog Park added to the location drop down menu. Corey Hill will follow-up on this item and report back next meeting. 6.4. Dog Park Open House; The Committee discussed the option of hosting an event at the Dog Park in 2020 to clean-up the area as well as increase awareness of the Dog Park. Corey Hill shared that the Parks, Beautification & Cemetery Advisory Committee is planning on an event (formally known as Keep Tillsonburg Beautiful) for June 6, 2020, but that will be located at Coronation Park. The Committee then discussed the option of affiliating with Turtlefest and possibility of locating the water dog show near the Dog Park and using that opportunity to feature the Dog Park. Pete Luciani will follow-up with the Turtlefest planning committee and report back next meeting. Page 148 of 181 6.5. Dog Park Mulch There was a recent concern of the Dog Park needing additional mulch around the entrance gates. Corey Hill shared that this was already addressed by the Parks team and additional mulch was added. There was then further discussion about the possibility of having a mulch pile located within the far east side of the Dog Park so users could spread it around as required. Corey Hill will follow-up on this request. 7. Next Meeting March 10, 2020, at 7:30p.m., in the Market Room (formerly Suite 203) of the Corporate Annex Office. 8. Adjournment Resolution #3 Moved by: Pete Luciani Seconded by: Connie Porter THAT the February 11, 2020, Dog Park Advisory Committee meeting be adjourned at 9:30p.m. Carried Page 149 of 181 The Corporation of the Town of Tillsonburg Memorial Park Revitalization Advisory Committee February 19, 2020 Market Room, Corporate Office MINUTES Present: Joan Weston, Scott Vitas, Eugene Todd, Terry Smith, Kim Sage, Chris Rosehart, Mike Cerna Absent with Regrets: Sharon Howard, Ken Patterson, Jane Ann McLean, Mel Getty, Rosemary Dean Also Present: Rick Cox, Margaret Puhr 1. Call to Order The meeting was called to order at 5:33 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Eugene Todd Seconded by: Terry Smith THAT the revised Agenda as prepared for the Memorial Park Revitalization Advisory Committee meeting of February 19, 2020, be adopted. Carried 3. Minutes of the Previous Meeting Resolution #2 Moved by: Terry Smith Seconded by: Chris Rosehart THAT the Memorial Park Revitalization Advisory Committee Minutes of January 22, 2020, be adopted. Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. General Business & Reports 5.1. Budget update – budget was passed on January 22, some funding was provided for dredging of the lake, otherwise no changes to draft budget; tenders and projects are being rolled out. For Memorial Park that means continuing with the parking lot project and working with Kinsmen Club to contain the bandshell, as the curtains are unsafe to use, as well as updating the look of the pavilion. Page 150 of 181 Work with minor ball to bring hydro to the diamond was approved but the town contribution won’t happen until 2021. 5.2. Committee report to council – after discussion and some clarification on passed resolutions, the report will be presented to council. 5.3. Memorial Park storage options – the council asked for ideas for providing storage for clay, mulch and other items as the current storage area was aesthetically displeasing. Cost-wise the best place is the current spot, the alternatives were provided in the document as well. Security is also a concern as there is no fencing or locking up right now. Majority of the supplies are for ball diamonds. In discussion the current location is deemed to be the most practical location for the purpose of heavy machinery access and additional potential for supplies for dog park and other areas of the park. Resolution #3 Moved by Terry Smith Seconded by: Scott Vitias THAT the Memorial Park Revitalization Advisory Committee recommends the council approve the current location to be shifted slightly north and properly maintained as a storage facility for the Memorial Park. Carried. 5.4. Signage – follow up to the last meeting discussion, councillor Rosehart proposed that the lettering be placed in the available space above the doorways rather than coming up with new signage; discussion about making sure the wayfinding for Lions Den and other rooms be incorporated. Staff are still working on a design on street abutment wall at Broadway/Lisgar that not cost prohibitive and reflects the wayfinding style consistent with other locations. It was noted that the Economic Development department is also working on signage and will be involved in making sure consistency is achieved. 6. Next Meeting: March 18 at 5:30pm. 7. Adjournment Resolution #4 Moved by: Mike Cerna Seconded by: Kim Sage THAT the February 19, 2020 Memorial Park Revitalization Advisory Committee meeting be adjourned at 6:30p.m. Carried Page 151 of 181 = ATTENDANCE David Brandon, Dan Cameron, Jeff Dean, Valerie Durston, Deb Gilvesy, Geoffrey Lee, John Prno, Mark Renaud, Jeremy Stockmans Staff: Kevin Deleebeeck, Dan Locke MEMBERS ABSENT/REGRETS Euclid Benoit, Jeffrey Miller, Annette Murray 1. Call to Order The meeting was called to order at 5:30 p.m. Mark Renaud sat as the Chair and John Prno acted as Recording Secretary for the meeting. 2. Adoption of Agenda Resolution #1 Moved By: Geoffrey Lee Seconded By: Jeff Dean THAT the Agenda as prepared for the Airport Advisory Committee meeting of February 20, 2020 , be adopted with the addition of item 6.2.a Asphalt Mix Report. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of December 11, 2019 The Corporation of the Town of Tillsonburg TILLSONBURG AIRPORT ADVISORY COMMITTEE February 20, 2020 5:30 p.m. Tillsonburg Regional Airport Boardroom 244411 Airport Rd., South-West Oxford MINUTES Page 152 of 181 Tillsonburg Airport Advisory Committee Meeting Minutes, February 20, 2020 - 2 - Resolution #2 Moved By: Geoffrey Lee Seconded By: Jeremy Stockmans THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of December 11, 2019, be approved with the following clarification. Article 6.1 should read: “J. Stockmans has lost confidence in the development process and may need to step back.” Carried 5. Delegations and Presentations None 6. General Business & Reports 6.1. Elections D. Locke explained that the Committee’s Terms of Reference had elected executive positions for a one-year term only, and suggested elections should be held for the remainder of the current term of Council. As E. Benoit was not present at this meeting, the election of the Vice Chair would take place at the next meeting. J. Prno was asked if he would stand for Secretary and agreed. There were no other candidates for the position. Resolution #3 Moved By: Geoffrey Lee Seconded By: Jeff Dean THAT John Prno be acclaimed Secretary of the Tillsonburg Airport Advisory Committee for the duration of the current Council Term. Carried M. Renaud was asked if he would stand for Chair and agreed. There were no other candidates for the position. Page 153 of 181 Tillsonburg Airport Advisory Committee Meeting Minutes, February 20, 2020 - 3 - Resolution #4 Moved By: Jeff Dean Seconded By: Geoffrey Lee THAT Mark Renaud be acclaimed Chair of the Tillsonburg Airport Advisory Committee for the duration of the current Council Term. Carried 6.2. Three New Hangar Applications D. Locke reported on the hangar developments. Lots 1, 2 and 3 on Taxiway G1 are complete while Lots 4 and 5 have been sold. Lot 7 on the G-3 taxiway is also being proposed for a smaller hangar. This leaves only two hangar sites left for development. Discussion took place about grading and size of the hangar to be built on Lot 7 on Taxiway G3. Let it be reflected in the minutes that the Committee supported in principle the two hangar applications on Taxiway G1 subject to Engineers confirming “as-built” conditions, and to minimize the grade between hangar floors and taxiways as much as possible. Conditions are to be communicated with the tenants. It was also recommended that staff approach the proposed tenant on G3- Lot 7 to maximize the size of the hangar to be built and report back to the committee. Engineering will confirm the recommended size for the site. 6.2.a Asphalt Mix Report K. DeLeebeeck reported that all asphalt and granular that was installed in 2019 was within an acceptable range except for a 5 by 10 foot spot on taxiway G3. Engineering will send this section back to the Contractor to be corrected. 6.3. Communication to the Tenants Resolution #5 Moved By: Deb Gilvesy Seconded By: Geoffrey Lee THAT the Tillsonburg Airport Advisory Committee continue to support the circulation of a newsletter to the Tenants. Carried Staff commented that the newsletter is to be reviewed by Staff prior to being sent out. Page 154 of 181 Tillsonburg Airport Advisory Committee Meeting Minutes, February 20, 2020 - 4 - 6.4. Budget Process Update D. Gilvesy updated the Committee on the projects that were approved within the Budget process. Further any ideas for future projects should be brought forward to the Committee for discussion and not wait until the next Budget process. D. Gilvesy spoke about the County of Oxford Budget process having $155,000 in the Budget that was to be for the Tillsonburg Regional Airport. However, through the Budget deliberations, the approved amount was reduced to $30,000 in total. 6.5. Trailer Testing A local company requested to use the runway as they had a need to test a trailer at a certain speed for a specified distance, and the runway would present a safe test environment to do so. This was approved by staff and the company paid a small fee to perform the testing. Staff worked with the company to minimize any disruption to Airport operations. No issues were reported. 6.6. 2020 Meeting Schedule Item deferred to the March meeting due to time constraints 6.7. Southwestern Ontario Draft Transportation Plan K. DeLeebeeck provided a high level overview of the Report and asked that the Committee members review and provide any comments back to him. The link was distributed to Committee members on February 21st. https://www.ontario.ca/page/connecting-southwest-draft-transportation-plan- southwestern-ontario 7. Correspondence None 8. Other Business 8.1. Trees Page 155 of 181 Tillsonburg Airport Advisory Committee Meeting Minutes, February 20, 2020 - 5 - The Committee discussed the need to have the trees at the east end of the runway removed. Staff indicated that this is in the Business Plan for 2020 and will be followed up on. 8.2. Rates and Fees The Rates and Fees Bylaw was discussed and the term “Corporate” (which was an addition to the Rates and Fees Bylaw as recommended through the HMAero Airport Feasibility Report) should be reviewed and a definition provided, so that it is administered as intended. 8.3. Drive-In Movie Night M. Renaud presented the idea of a Drive-In Movie night as part of Turtlefest. The Committee discussed this idea and was in favour of it. 8.4. Information Session D. Cameron tabled the idea of an information session for members of Council from all Oxford County municipalities so that they would see the Tillsonburg Regional Airport and understand the benefit an airport within the County provides for all municipalities. The Committee discussed how the story of the Airport would be presented to best promote the Airport. The Committee was in favour of this proposal. 9. Closed Session None 10. Next Meeting The next meeting of the Airport Advisory Committee will be on March 26, 2020 at 5:30 p.m. 11. Adjournment Resolution #6 Moved By: V. Durston Seconded By: D. Cameron THAT the Airport Advisory Committee Meeting of February 20, 2020 be adjourned at 7:55 p.m. Carried Page 156 of 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-021 A BY-LAW To Adopt a T:GO Service Fare Policy. WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the T:GO Service Fare Policy attached hereto as “Schedule A” is hereby adopted and forms part of this by-law; 2. THAT this By-Law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of MARCH, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of MARCH, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Michelle Smibert Page 157 of 181 By-Law 2020-021 Schedule A Page 1 of 5 11-005 TRANSPORTATION Policy 11 -005: T :GO Service Fare Policy Approval Date: March 9, 2020 Approval Authority: Council, By-Law2020-021 Effective Date: April 1, 2020 Next Scheduled Review Year: 2025 Department: Operations Services Last reviewed: Revision Date/s: Schedules: POLICY STATEMENT The T:GO Service Fare Policy is based on providing a fare structure that contributes to and supports ridership growth while ensuring people can be Connected throughout the community, in obtaining access to an Enriched experience within Tillsonburg and surrounding area. The following principles will guide the Fare Policy:  Balanced: Fares will recover a portion of operating costs recognizing both the individual and public benefits of the transit service while ensuring a sustainable service to the public.  Equitable: Fares will be consistent for trips of similar nature, reflect the cost of service and encourage ridership compared to the cost of alternative transportation.  Affordable: Transit service will be affordable to the public, regardless of age, financial need or other potential barriers.  Rewarding: Frequent use of transit will be promoted through discounted fares for individuals that choose transit as a primary means of transportation. SCOPE This policy applies to the operation of T:GO Transit for both the In-town service and the Inter-Community Pilot Project service. Page 158 of 181 By-Law 2020-021 Schedule A Page 2 of 5 11-005 DEFINITIONS Adult is defined as a person having reached the age of eighteen (18) and under the age of sixty (60) years, including any person between the ages of thirteen (13) to seventeen (17) not attending full time classes as a student. Student is defined a person over the age of five (5) attending regular and full time classes in a grade school, secondary school, post-secondary school, institution or adult education. Senior is defined as a person having reached the age of sixty (60) years or over. Child is defined as any person having reached the age of five (5) years and under. Veteran is defined as Canadian service veteran as verified by the local Legion. Support Person is defined in the Integrated Accessibility Standards Regulation under the Accessibility for Ontarians with Disabilities Act, 2005. Support person” means, in relation to a person with a disability, another person who accompanies the person with a disability in order to help with communication, mobility, personal care or medical needs or with access to goods, services or facilities; (“personne de soutien”). Fare is defined as a fee paid by a customer for the use of the public transit system. Fare Product is defined as the medium that allows a customer to take either a certain number of pre-purchased trips or unlimited trips within a fixed period of time. Fare Structure is defined as the system setup to determine how much is to be paid by various customers using the transit service at any given time. Rates and Fees By-law is defined as the by-law passed by Tillsonburg Town Council to impose fees or charges on persons under the Municipal Act. Service Area is defined as the Communities served with transit stops including the Town of Tillsonburg. Transfer is defined as changing from one Inter-Community Service bus to another Inter-Community Service bus or the In-Town T:GO service bus at a transfer point. Transfer Point is defined as a bus stop where two or more bus routes converge. Page 159 of 181 By-Law 2020-021 Schedule A Page 3 of 5 11-005 IMPLEMENTATION PROCEDURE 1. Fares: Fares and methods of payment will be established by Tillsonburg Town Council and set through the adoption of the Rates and Fees By-law. The current fare structure is: Category Rate Adults 100% Students 80% of Adult Fare Seniors (60+) 80% of Adult Fare Children (5 and under) accompanied by an Adult, Senior or Student Free Veterans Free Support Persons Free, when accommodating a paying customer requiring support All passengers boarding a T:GO Transit Service bus will be required to pay the appropriate fare. Passengers without appropriate fare will be denied service. 2. Fare Products: The following fare products will be used on the transit service:  Exact cash fare  Unlimited Monthly Pass for Adult, Senior and Student  Free Unlimited Pass for Veterans  Ten ride discount cards for Adult, Senior and Student  Day pass for Adult, Senior and Student  Single Ride tickets for Adult, Senior and Student Monthly passes, ten ride discount cards, day passes and single ride tickets will be made available at retail locations throughout the service area. Retailers will be offered 5% commission on all transit passes sold at their facility, upon entering a Retail Sales Agreement with the Town of Tillsonburg. 3. Monthly Pass Statement: The following statement will be included on all monthly passes and enforced by the operator: “This monthly pass provides unlimited ridership privileges on T:GO Transit for the period of the calendar MONTH and YEAR as punched on the face of this pass. Photo ID card (any valid Government issued identification or TVDSB/any recognized College/University) must accompany the user of this pass to be valid. A pass must also bear the printed name of the user inscribed in ink. Passes will be confiscated if Page 160 of 181 By-Law 2020-021 Schedule A Page 4 of 5 11-005 presented by a person other than its owner and the pass and the ID card must be presented to the driver in an open and unrestricted manner. Valid passe s must be punched twice (one “year” punch, one “month” punch) and are only valid for that period. Passes with more or less than two punches will be VOID and confiscated by the driver. Reproduction of this pass in any manner is strictly prohibited. T:GO Transit is not responsible for any pass or ID card that has been stolen or lost. Passes are not refundable.” 4. Service Disruptions: T:GO Transit operates on the same roads and in the same weather conditions as the motoring public. Although best efforts are made to be on time, there are situations that are beyond T:GO transit service control that may result in delays such as traffic congestion, poor visibility, mechanical breakdowns, snowy and icy road conditions, etc. In the event of a delay or loss of service, best efforts will be made to provide this information to passengers through available media sources and when the service is expected to return to regular schedule, if known. A refund will not be provided under these circumstances. Customer service complaints regarding missed pickups or other concerns will be investigated by Town staff. To maintain the integrity of the service, Town staff will work with the customer to support their needs by offering clarifications of the service and provide additional travel training or supports if requested. 5. Refunds: Refunds will not be provided for lost or stolen passes. Refunds will not be provided for service disruptions as described in Item 4 above. Refunds will only be provided for any unused tickets purchased by the customer. 6. Transfers: Transfers will be accepted from other Inter-Community transit service providers to both the T:GO Inter-Community service and the T:GO In-Town service at a transfer point. Transfers will also be accepted from the T:GO Inter -Community service to the T:GO In- Town service. When boarding the T:GO In -Town service, passengers may purchase the T:GO Inter-Community service fare instead of the T:GO In-Town service fare in order to receive a valid transfer to the T:GO Inter-Community service. Transfers will not be accepted from the T:GO In-Town service to the T:GO Inter- Community service. Passengers transferring from the T:GO In-Town service to the T:GO Inter-Community service without a valid transfer proving purchase of the T:GO Page 161 of 181 By-Law 2020-021 Schedule A Page 5 of 5 11-005 Inter-Community service fare will be required to pay the full T:GO Inter-Community service fare upon transferring. Passengers requiring a transfer shall request a transfer slip from the driver and show the transfer slip when boarding the next bus at a transfer point. Transfers will only be valid for one way continuous trips. Altered or damaged transfers will not be accepted. Passengers with an Inter-Community day pass or a monthly pass do not need a transfer slip. The passenger needs to inform the bus operator of their intention to transfer buses to ensure the transfer is made. Passengers transferring to Woodstock Transit, Ingersoll Paratransit and London Transit will have to pay the respective transit agencies fares. Page 162 of 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-022 A BY-LAW to enter into an Airport Hanger Land Lease Agreement with Jacqueline Bailey. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an Airport Hanger Land Lease Agreement with Jacqueline Bailey for the construction of a 3,600 square foot hanger at the Tillsonburg Regional Airport along existing Taxiway G1. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the lease agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached lease agreement on behalf of the Corporation of the Town of Tillsonburg; 3. THAT this By-Law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of MARCH, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of MARCH, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Michelle Smibert Page 163 of 181 Page 164 of 181 Page 165 of 181 Page 166 of 181 Page 167 of 181 Page 168 of 181 Page 169 of 181 Page 170 of 181 Page 171 of 181 Page 172 of 181 Page 173 of 181 Page 174 of 181 Page 175 of 181 Page 176 of 181 Page 177 of 181 Page 178 of 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-023 A BY-LAW to amend Schedule A of By-Law 2020-001, being a Schedule of Fees for certain Municipal applications, services and permits in the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend By-Law 2020-001 to include the fare structure for the T:GO Inter-Community transit service. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule A of By-Law 2020-001 be amended to include the fare structure attached hereto as Schedule A. 2. THAT these amendments to Schedule A of By-Law 2020-001 are hereby declared to be part of that By-Law as if written therein. 3. THAT this By-Law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of MARCH, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of MARCH, 2020. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Michelle Smibert Page 179 of 181 By-Law 2020-023 Schedule A Page 1 of 1 Fare Structure T:GO Inter-Community Transit Service Item 2019 Fee Proposed 2020 Fee % Change Tax Unit Ticket - Adult - Single Ride $10.00 NEW HST exempt Single Ride Ticket - Adult - 10 Ride Pass $80.00 NEW HST exempt 10 Ride Pass Ticket - Adult - Day Pass $20.00 NEW HST exempt Day Pass Ticket - Adult - Monthly Pass $200.00 NEW HST exempt Monthly Pass Ticket - Seniors (60+) - Single Ride $8.00 NEW HST exempt Single Ride Ticket - Seniors (60+) - 10 Pass Ride $65.00 NEW HST exempt 10 Ride Pass Ticket - Seniors (60+) - Day Pass $16.00 NEW HST exempt Day Pass Ticket - Seniors (60+) - Monthly Pass $160.00 NEW HST exempt Monthly Pass Ticket - Students - Single Ride $8.00 NEW HST exempt Single Ride Ticket - Students - 10 Ride Pass $65.00 NEW HST exempt 10 Ride Pass Ticket - Students - Day Pass $16.00 NEW HST exempt Day Pass Ticket - Students - Monthly Pass $160.00 NEW HST exempt Monthly Pass Ticket - Children (5 and under) - Single Ride FREE NEW Single Ride Ticket - Children (5 and under) - 10 Ride Pass FREE NEW 10 Ride Pass Ticket - Children (5 and under) - Day Pass FREE NEW Day Pass Ticket - Children (5 and under) - Monthly Pass FREE NEW Monthly Pass Ticket - Support Person - Single Ride FREE NEW Single Ride Ticket - Support Person - 10 Ride Pass FREE NEW 10 Ride Pass Ticket - Support Person - Day Pass FREE NEW Day Pass Ticket - Support Person - Monthly Pass FREE NEW Monthly Pass Ticket - Veteran - Single Ride FREE NEW Single Ride Ticket - Veteran - 10 Ride Pass FREE NEW 10 Ride Pass Ticket - Veteran - Day Pass FREE NEW Day Pass Ticket - Veteran - Monthly Pass FREE NEW Monthly Pass Page 180 of 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-024 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 9th day of March, 2020. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on March 9, 2020, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 9th DAY OF MARCH, 2020. READ A THIRD AND FINAL TIME AND PASSED THIS 9th DAY OF MARCH, 2020. ________________________________ MAYOR – Stephen Molnar _______________________________ TOWN CLERK – Michelle Smibert Page 181 of 181