200611 Council MIN 1
MINUTES
Thursday, June 11, 2020
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:01 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 2020-257
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Thursday, June 11,
2020, be adopted.
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Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-258
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of May 25, 2020, be approved.
Carried
7. Presentations
7.1 2019 Draft Financial Statements
Dianne Latta, Millard, Rouse and Rosebrugh LLP, participated in the
meeting to provide an overview of the 2019 Draft Financial Statements.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-259
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council approves the 2019 Draft Financial Statements as
presented;
AND THAT the 2019 Management Letter be received.
Carried
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
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Town staff are continuing to review and update workplace risk assessments to
determine when and how to reopen municipal offices.
13. Information Items
13.1 Ministry of Municipal Affairs and Housing - Broadband Infrastructure
Resolution # 2020-260
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Ministry of Municipal
Affairs and Housing dated June 4, 2020, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 Oxford County Service Delivery Review
Staff noted that the remaining modernization funding could be used
to fund recommendations resulting from the service review.
Resolution # 2020-261
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Service Delivery Report;
AND direct Staff to continue discussions with our area municipal
partners and proceed with implementation of recommendations
relevant to the Town of Tillsonburg subject to any further necessary
Council approvals.
Carried
14.2 Clerk's Office
14.2.1 CLK 20-22 June 23, 2020 - Public Meeting to Consider Planning
Applications
Resolution # 2020-262
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
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THAT Tuesday, June 23, 2020, be confirmed as a Public Meeting
to deal with applications under the Planning Act.
Carried
14.2.2 CLK 20-23 Temporary Patios on Municipal Property
Resolution # 2020-263
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council temporarily supports the inclusion of municipal
property for the use of outdoor patios through the Encroachment
By-law process;
AND THAT all fees and charges are temporarily waived for
restaurants choosing to use municipal property in 2020.
Carried
14.3 Development and Communication Services
14.4 Finance
14.4.1 FIN 20-21 Revised Final 2020 Tax Rates
Resolution # 2020-264
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report FIN 20-21 2020 Budgetary
Estimates and Tax Rates;
AND THAT By-Law to provide for the adoption of budgetary
estimates, tax rates, installment due dates and to further provide for
penalty and interest on default of payment thereof for 2020 be
brought forward for Council consideration;
AND WHEREAS the Council of the Corporation of the Town of
Tillsonburg deems it necessary and expedient to repeal By-Law
2020-053 Budgetary Estimates and Tax Rates.
Carried
14.5 Fire and Emergency Services
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14.6 Operations
14.6.1 OPS 20-24 Town Owned Hangar Business Case
Resolution # 2020-265
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 20-24 Town Owned Hangar
Business Case;
AND THAT Council refer to the information to the Airport Advisory
Committee for review and comment.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 20-28 OPP and Memorial Park Parking Lot Expansion
Update
Staff noted the OPP visitor parking lot project will improve vehicular
access. There will be no additional parking stalls created.
Resolution # 2020-266
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report RCP 20-28 OPP and Memorial Park
Parking Lot Expansion Update;
AND THAT Council approves issuing a change order under the
Asphalt and Concrete Maintenance Contract to remove the island
in the OPP visitor parking lot;
AND THAT Council approves issuing a tender for the reduced
scope of project work to expand parking at Memorial Park.
Carried
14.7.2 RCP 20-29 COVID-19 Impact on RCP Programs and Services
Summer 2020
Staff noted that the LLWP pool cannot be filled until the installation
of the new waterslide is completed.
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Council spoke to the greater community benefit of opening up
summer services while understanding the financial implications.
Resolution # 2020-267
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 20-27 COVID-19 Impact on
Programs and Services - Summer 2020;
AND THAT Council direct staff to expedite the opening of the
outdoor pool and waterpark.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Business Improvement Area Board Minutes
Resolution # 2020-268
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Business Improvement Area Board meeting
minutes dated February 20 and March 26, 2020, as information.
Carried
16.2 Long Point Region Conservation Authority Board Minutes
Resolution # 2020-269
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation Authority
Board Minutes dated May 6, 2020, as information.
Carried
16.3 Long Point Region Source Protection Authority
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Resolution # 2020-270
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Source Protection Authority
Minutes dated January 8, 2020, as information.
Carried
16.4 Police Services Board Minutes
Resolution # 2020-271
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Police Services Board Minutes dated January
15, 2020, as information.
Carried
17. Motions/Notice of Motions
17.1 Notice of Motion
Resolution # 2020-272
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT Council reconsider resolution number 2020-254 (Purchasing By-
Law).
Carried
Resolution # 2020-273
THAT By-Law 2020-254, to establish policies and procedures for the
procurement of goods and services, payments of accounts and the
disposal of surplus goods for the Corporation of the Town of Tillsonburg
and to repeal By-Law 3967, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Councillor Gilvesy asked for a recorded vote on the motion with the
members voting as follows:
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Councillor Gilvesy - Opposed
Councillor Luciani - Opposed
Mayor Molnar - In favour
Councillor Parker - Opposed
Councillor Rosehart - Opposed
Deputy Mayor Beres - In favour
Councillor Esseltine - Opposed
Carried.
Councillor Esseltine gave notice that the following resolution will be
brought forward at the Council meeting on Monday, June 22, 2020:
Resolution # 2020-274
Moved By: Councillor Esseltine
THAT staff be asked to bring back a revised purchasing policy/staff report
that addresses the following:
The inclusion of the staff purchasing card procedure or a new staff
purchasing card policy;
The reduction of the number of purchasing cards issued to staff;
The reduction of the current spending limit for small order purchases;
The procedure outlining approvals of expenditures by staff and
monthly purchasing card statements, such as who the CAO is
responsible for, who the Director of Finance is responsible for etc.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-056, to Authorize an Agreement with the Province of
Ontario for the purpose of receiving funds from the Dedicated Gas
Tax Funds for Public Transportation Program
19.2 By-Law 2020-057, to appoint a Fire Chief for the Town of Tillsonburg
19.3 By-Law 2020-058, to provide for the Adoption of Budgetary
Estimates, Tax Rates and to Further Provide for Penalty and Interest
in Default of Payment thereof for 2020 and to repeal By-Law 2020-053
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Resolution # 2020-275
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-056, to Authorize an Agreement with the Province of
Ontario for the purpose of receiving funds from the Dedicated Gas Tax
Funds for Public Transportation Program; and
By-Law 2020-057, to appoint a Fire Chief for the Town of Tillsonburg; and
By-Law 2020-058, to provide for the Adoption of Budgetary Estimates, Tax
Rates and to Further Provide for Penalty and Interest in Default of
Payment thereof for 2020 and to repeal By-Law 2020-053, be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-276
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-055, to Confirm the Proceedings of the Council Meeting held
on June 11, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
When Southwestern Public Health declares an extreme heat event, the Town of
Tillsonburg is prepared to open a public cooling centre at the Tillsonburg
Community Centre located at 45 Hardy Ave, Tillsonburg.
On April 14, 2020, Council gave taxpayers the option to delay paying their May
21 interim tax installment, without interest or penalty, to July 31, 2020. A
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Payment Deferral Application must be submitted and approved in order to delay
payment without interest or penalty.
Council and staff welcomed Fire Chief Brad Lemaich to the Town of Tillsonburg.
22. Adjournment
Resolution # 2020-277
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Meeting of Thursday, June 11, 2020 be adjourned at 9:10 p.m.
Carried