200622 Council MIN 1
MINUTES
Monday, June 22, 2020
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Brad Lemaich, Fire Chief
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Ian McKenzie, General Manager, Hydro Operations
Alex Piggott, Manager of Water/Wastewater
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Resolution # 2020-282
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the municipality or local board. (lands within
Plan 41M-205)
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Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within Plan 41M-
205)
2.5 Back to Open Session
3. Adoption of Agenda
Resolution # 2020-283
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Agenda as amended (addition of item 14.1.2) for the Council meeting
of Monday, June 22, 2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-284
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Minutes of the Council meeting of June 11, 2020, and the Minutes of
the Special Council meeting of June 15, 2020, be approved.
Carried
7. Presentations
8. Public Meetings
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9. Planning Applications
9.1 CP 2020-78 Application for Consent and Minor Variance B19-104-7;
A19-19-7 (Leliveld)
Eric Gilbert, Senior Planner, Oxford County, was in attendance to provide
an overview of the application.
Opportunity was provided for comments and questions from Council.
The application will be brought forward to the Land Division Committee at
their meeting on July 2, 2020.
Resolution # 2020-285
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT advise Oxford County Land Division Committee that it supports
Minor Variance Application A19-19-7 submitted by Peter & Ruth Leliveld
for lands described as Lot 9, Plan 500, in the Town of Tillsonburg, as it
relates to:
1. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions, to reduce the
minimum lot depth from 30 m (98.4 ft) to 22.8 m (74.8 ft) for the lots to
be severed and retained;
2. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions, to reduce the
minimum required rear yard depth from 7.5 m (24.6 ft) to 5.01 m (16.4
ft) for the lot to be retained;
AND FURTHER, that Council advise the Oxford County Land Division
Committee that it is in favour of the proposal to sever the subject property,
subject to the conditions contained in Report CP 2020-78.
Carried
10. Delegations
10.1 South Central Ontario Region Economic Development Corporation -
Southwest Community Transit
Kimberly Earls, Executive Director, SCOR EDC, participated in the
meeting to support of the Memorandum of Understanding for the formation
of the Southwest Community Transit Association as presented under
agenda item 14.6.1.
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Resolution # 2020-286
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the delegation from South Central Ontario Region
Economic Development Corporation, as information.
Carried
10.2 Tillsonburg BIA - BIA's Downtown Tables and Chairs 2020
Mark Renaud, Executive Director, Tillsonburg BIA, participated in the
meeting to request Council support for the deployment of BIA patio
furniture within the downtown for 2020. The Council supported the efforts
of the BIA in supporting downtown businesses.
Resolution # 2020-287
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the delegation from the Tillsonburg BIA, as
information.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
It was asked if an update on COVID-19 expenses would be provided to Council
in the near future.
13. Information Items
13.1 Oxford County Council Resolution June 10, 2020 (County Council)
13.2 Oxford County Council Resolution June 10, 2020 (Joint Service
Delivery Review)
13.3 Oxford County Staff Report PW 2020-21 Transitioning the Blue Box
Program to Full EPR
13.4 Oxford County Staff Report PW 2020-22 Single-Use Plastic Shopping
Bags
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13.5 Oxford County Staff Report PW 2020-23 Connecting Southwest
Ontario – IntercommunityTransportation Update
13.6 Oxford County Staff Report PW 2020-24 Highway Traffic Act
Amendment – School Bus Cameras, Ontario Regulatory Registry
Proposal No. 20-MTO028
Resolution # 2020-288
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT Council receives Oxford County Council Resolution dated June 10,
2020 (County Council), Oxford County Council Resolution dated June 10,
2020 (Joint Service Delivery Review) and Oxford County Staff Reports
PW 2020-21, PW 2020-22, PW 2020-23, and PW 2020-24, as information;
AND THAT the Council of the Town of Tillsonburg ask the County of
Oxford to direct staff to continue exploring opportunities for recycling
single use plastic bags, while also identifying convenient locations for
collection depots for single use plastic bags in the Co unty.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 20-05 Re-opening of Municipal Facilities
Resolution # 2020-289
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CAO 20-05, Re-opening of
Municipal Facilities, as information.
Carried
14.1.2 CAO 20-06 Re-opening of Ice Skating at the Community Arena
Staff noted that if ice skating is permitted both a skating
organization and the municipality would have responsibility
regarding who enters the building.
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A higher level of cleaning services at the Community Centre will be
required if ice skating is permitted.
Staff noted that the standard operating expense of $300,000 will be
incurred whether or not the facility is opened for ice skating.
Council asked if staff could try to reduce screening and cleaning
costs if at all possible.
Resolution # 2020-290
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CAO 20-06 Re-opening of Ice
Skating at the Community Arena, as information;
AND THAT Staff be directed to implement Ice Plan #1A for the
summer ice skating season.
Carried
14.2 Clerk's Office
14.3 Development and Communication Services
14.3.1 DCS 20-11 Surplus Land Declaration - Clear Valley Drive
Development Commissioner was in attendance to answer
questions.
Resolution # 2020-291
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report DCS 20-11 Surplus Land Declaration
– Clear Valley Drive;
AND THAT the property, described as part of Block D, Plan M53,
be declared surplus to the needs of the Town of Tillsonburg in
accordance with By-Law 3549 Sale of Real Property Policy
including suitable notification to the public.
Carried
14.3.2 DCS 20-12 Surplus Land Declaration - Gibson Drive Laneway
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Resolution # 2020-292
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report DCS 20-12 Surplus Land Declaration
– Gibson Drive Laneway;
AND THAT the laneway property, described as part of Block A,
Plan M-68, be declared surplus to the needs of the Town of
Tillsonburg in accordance with By-Law 3549 Sale of Real Property
Policy including suitable notification to the public.
Carried
14.3.3 DCS 20-13 Collaboration Agreement between the Town of
Tillsonburg and Ontario
Resolution # 2020-293
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report DCS 20-13 Collaboration Agreement
between Town of Tillsonburg and Ontario;
AND THAT a By-Law be brought forward authorizing the Mayor and
Clerk to enter into an agreement with the Province of Ontario.
Carried
14.3.4 DCS 20-14 Lease of 1,101 Highway 3 Lands for Agricultural
Purposes
Resolution # 2020-294
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report DCS 20-14 Lease of 1,101 Highway
3 Lands for Agricultural Purposes;
AND THAT the Mayor and Clerk be authorized to enter into a lease
agreement with John Vieraitis for the lands described as Parts of
Lots 3-4, Concession 5 NTR Middleton, and more particularly
described as the agricultural portion of part of Part 1 and Part 2,
Plan 37R-283 comprising approximately 90 acres of farmable land
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for a seven month term expiring on December 31, 2020 subject to
the terms and conditions contained within the lease agreement;
AND THAT a By-Law be brought forward in this regard.
Carried
14.4 Finance
14.4.1 FIN 20-22 2019 Financial Statement Reconciliation
Resolution # 2020-295
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report FIN 20-22 2019 Financial Statement
Reconciliation as information.
Carried
14.4.2 FIN 20-23 2019 Surplus Allocation
Resolution # 2020-296
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN 20-23 2019 Surplus Allocation
as information.
AND THAT Council approves the 2019 Operating Surplus of
$90,310 be contributed to the Tax Rate Stabilization Reserve.
Carried
14.4.3 FIN 20-24 2019 Summary of Reserves and Trusts
Staff noted that if a capital project is not complete at year-end the
remainder of funds are placed in reserves. When the project is
complete the funds are allocated from the reserve and any savings
remain in the reserve.
Resolution # 2020-297
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
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THAT Council receives Report FIN 20-24 2019 Summary of
Reserves & Trusts as information.
Carried
14.5 Fire and Emergency Services
14.5.1 FRS 20-08 Fire Communications Agreement - Fort Erie
Resolution # 2020-298
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report FRS 20-08 Fire Communications
Agreement – Fort Erie for information;
AND THAT the capital costs of $26,813.00 incurred be debt
financed with a term not to exceed five (5) years;
AND FURTHER THAT Council authorizes the Mayor and Clerk to
enter into an agreement with the Corporation of the Town of Fort
Erie for the provision of Fire Dispatch and Communications
services upon receipt of the signed agreement from the
aforementioned.
Carried
14.6 Operations
14.6.1 OPS 20-25 Southwest Community Transit Association
Memorandum of Understanding
Resolution # 2020-299
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive Report OPS 20-25 Southwest Community
Transit Association Memorandum of Understanding;
AND THAT Council authorize the Mayor and Town Clerk to execute
the Memorandum of Understanding for the establishment of the
Southwest Community Transit Association;
AND FURTHER THAT Council authorize the necessary staff to
participate in the Southwest Community Transit Association;
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AND FURTHER THAT the South Central Economic Development
Corporation be advised of the Town of Tillsonburg’s support of the
Southwest Community Transit Association.
Carried
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
The COVID-19 Task Force will be meeting monthly moving forward.
The third in a series of webinars facilitated by the Town of Tillsonburg
Economic Development Advisory Committee and the Tillsonburg District
Chamber of Commerce, to help businesses get on the road to recovery
from COVID-19, will be held on Thursday, June 25, 2020 at 8:30 a.m.
Resolution # 2020-300
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the COVID-19 Task Force minutes dated June 3,
2020, and the Economic Development Advisory Committee minutes dated
June 9, 2020, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2020-301
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT staff be asked to bring back a revised purchasing policy/staff report that
addresses the following:
The inclusion of the staff purchasing card procedure or a new staff
purchasing card policy;
The reduction of the number of purchasing cards issued to staff;
The reduction of the current spending limit for small order purchases;
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The procedure outlining approvals of expenditures by staff and monthly
purchasing card statements, such as who the CAO is responsible for, who the
Director of Finance is responsible for etc.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-062, to authorize an Agreement with the Province of
Ontario for the purpose of receiving funds from the Southwestern
Ontario Development Fund program (“SWODF”)
Resolution # 2020-302
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-062 to authorize an Agreement with the Province of
Ontario for the purpose of receiving funds from the Southwestern Ontario
Development Fund program (“SWODF”), be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-303
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-060, to Confirm the Proceedings of the Council Meeting held
on June 22, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
The next regular Council meeting will be held on Monday, July 13, 2020 at 6:00
p.m. via video conference.
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22. Adjournment
Resolution # 2020-304
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, June 22, 2020 be adjourned at 8:26 p.m.
Carried