Loading...
200618 Airport MIN= ATTENDANCE BY VIDEO CONFERENCE Euclid Benoit (from 6:20 pm), David Brandon, Dan Cameron, Valerie Durston, Deb Gilvesy, Jeffrey Miller, John Prno, Mark Renaud, Jeremy Stockmans Staff: Annette Murray, Dan Locke, Kyle Pratt MEMBERS ABSENT/REGRETS Jeff Dean 1. Call to Order The meeting was called to order at 5:33 p.m. Mark Renaud sat as the Chair and John Prno acted as Recording Secretary for the meeting. 2. Adoption of Agenda Resolution #1 Moved By: Deb Gilvesy Seconded By: Dan Cameron THAT the Agenda as for the Airport Advisory Committee meeting of June 18th, be adopted as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of February 20th, 2020 The Corporation of the Town of Tillsonburg TILLSONBURG AIRPORT ADVISORY COMMITTEE June 18, 2020 5:30 p.m. Tillsonburg Regional Airport Boardroom 244411 Airport Rd., South-West Oxford MINUTES Tillsonburg Airport Advisory Committee Meeting Minutes, June 18, 2020 - 2 - Resolution #2 Moved By: Dan Cameron Seconded By: Deb Gilvesy THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of February 20th, 2020, be approved. Carried 5. Delegations and Presentations None 6. General Business & Reports 6.1 Safety Concerns Jeremy Stockmans brought forward safety concerns he has experienced recently, including the lack of sweeping of taxiways during hangar construction resulting in foreign object debris, and lack of radio communication with approaching aircraft during COVID-19. A wholesome discussion followed among the committee members. Dan Locke noted that safety is key at the airport and the need for extra care is included in communications with new tenants and construction companies. A manual is being developed to accompany communications. Annette is the only employee at the Airport since March 16th, and as such must spread her hours over 7 days. She may not be there if weather is bad and no one is flying. Taxiways are swept regularly, but with lots of construction underway, they are difficult to maintain constantly. Annette has not had communication from any tenants about these concerns and cannot deal with what she doesn’t know about. Everyone was encouraged to use the e-mail notification for any concerns. Chair Renaud spoke about the need to hold people accountable even if we can’t be there 24/7. Dan explained that a process is in place for recording inspections through Mesh. However, the corresponding Service Requests and Work Order have not yet been developed in MESH due to the reprioritizing of the MESH implementation schedule to the CSR Module. Ultimately, a work order will be created for any needed work which will record the closure of the identified issue. Staff are working on resolving this issue. In response to a question about runway lights, Annette reported that the lights are checked during the daily runway check. Two runway lights are currently missing/damaged, but there is no requirement for 100% functionality. The usual practice is to wait until there are a number of issues, then bring Tillsonburg Airport Advisory Committee Meeting Minutes, June 18, 2020 - 3 - an electrician in to do the work. Otherwise, the seemingly simple repair gets very expensive. Committee members asked for a process where Annette could report monthly on the number of safety concerns received and actions taken to resolve. Annette and Dan agreed to work on a report. 6.2 Outstanding Elections Vice Chair Dan Cameron was nominated by Jeremy Stockmans. No further nominations were received and Dan Cameron was acclaimed as Vice-Chair for the duration of the Council term. 6.3 Hangar Construction Update Dan reported that construction is nearing completion on hangars Lot #2 and Lot #3 on Taxiway G1. Lot #4 hangar on Taxiway G1to be built is almost through the planning approval process. Lot #5 on Taxiway G1 hangar is on hold during COVID. The hangar on Lot #1 on Taxiway G3 is ready to go, but construction is currently on hold during COVID. 6.4 Airport Feasibility Analysis Follow Up Dan Locke noted that the report is attached and offered to answer questions. Deb feels this is sitting on the shelf and not moving. Dan noted that the tree removal is in the 2020 business plan and scheduled in Quarter 3. Valerie Durston asked if the 2020 business plan could be forwarded to the SWO Mayor to begin discussions. Link to the Business Plan https://www.tillsonburg.ca/en/town-hall/Budget-and-Financial- Information.aspx Note: Using the drop down menus in this location all business plans can be accessed, Public Document. Chair Renaud agreed and noted we haven’t done a good job reaching out to partners. We need to get out at least once a year to tell our story. A County Council presentation should be done before they begin work on their 2021 budget. 6.5 Airport Design Guidelines Dan Locke has circulated the new Airport Development Manual. He would appreciate any comments committee members have, as well as “experts” to go over the manual with him. Euclid Benoit, Jeremy Stockmans, Jeff Miller and Mark Renaud agreed to participate in a working group with Dan. Any comments and suggestions from the other committee members should be forwarded to the working group members by June 26th. Tillsonburg Airport Advisory Committee Meeting Minutes, June 18, 2020 - 4 - 6.6 Airport Airside Pavement Design Provided as information to the Committee. This will help inform a future Master Plan. Dan Locke reported that Kevin Deleebeeck had looked at best practices across the industry in development of this document. The document is based on design specs for aircraft up to Beechcraft King Air 350 size. The committee members agreed that this was an acceptable aircraft size to use. 6.7 Lot #7 Taxiway G3 Follow up Maximum Size Dan Locke provide a follow up to the committee’s previous discussion on maximizing size of the hangar to be built on a particular lot. For this lot, a 45’ X 50’ hangar would maximize the site. 6.8 Taxiway G1 Lot #2 and #3 Hangar Apron As Constructed drawings Dan Locke provided a follow up. The exterior grade hasn’t changed from original, but it is apparent that internal floor height impacts the grade. There are four hangars left to be constructed that can have this adjusted. 6.9 Meeting Schedule follow up Dan Locke confirmed that the balance of the year’s meetings will be held on the third Thursday of every month, except December which is the Second Thursday. Meeting invites have already been circulated and a summary sheet will be included with the minutes of this meeting. 6.10 Definition of “Corporate” as it relates to the Rates and Fees Annette Murray reviewed the definition. The committee members felt the definition and rates noted were very reasonable. It was suggested that we put the rates in the Canadian Flight Supplement. Annette will look into this. 6.11 Drainage Ditch project update Dan Locke reported that the project is completed for the most part. In-house and Contractor resources were both used to complete the work. 6.12 Town Owned Hangar Business Case Due to time constraints, this item was deferred to the next meeting. As the business case will inform the future Master Plan and the 2021 Budget, time is not of the essence. 7. Correspondence None 8. Other Business Tillsonburg Airport Advisory Committee Meeting Minutes, June 18, 2020 - 5 - 8.1. Oxford County Service Delivery Review Kyle Pratt reported for the committee’s information, that the County Service Delivery Review has been completed and identifies the need to develop a long term support plan based on the economic benefits generated by the Airport. Member municipalities identified a need to confirm the economic benefits for each municipality before supporting the action. Kyle Pratt provided the following Airport Recommendation Summary – Develop long-term plan and review economic benefit through a Study. Benefiting Municipalities – Tillsonburg CAO Discussion Although the argument that having a local airport might provide some economic value to the entire area, that data is not readily available. A study might be worthwhile to demonstrate what, if any value other municipalities receive from the airport. Should value be demonstrated, funding request could follow. Recommendation That Tillsonburg conduct an economic impact analysis to support it’s argument for wider funding contribution from member municipalities in Oxford County. 9. Closed Session Not required 10. Next Meeting The next meeting of the Airport Advisory Committee will be on July 16th at 5:30 p.m. 11. Adjournment Resolution #3 Moved By: Deb Gilvesy Seconded By: Jeremy Stockmans THAT the Airport Advisory Committee Meeting of July 18th be adjourned at 7:00 p.m. Carried 2020 Tillsonburg Airport Advisory Committee Meeting Schedule Date Thursday July 16th, 2020 Thursday Aug 20th, 2020 Thursday Sept 17th, 2020 Thursday Oct 15th, 2020 Thursday Nov 19th, 2020 Thursday Dec. 10th, 2020 Time 5:30pm to 7:00pm 5:30pm to 7:00pm 5:30pm to 7:00pm 5:30pm to 7:00pm 5:30pm to 7:00pm 5:30pm to 7:0pm Location Virtual Virtual Virtual Virtual Virtual Virtual