200902 CHSA MINThe Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
September 2, 2020
4:30 p.m.
Electronic Meeting
MINUTES
Present: Collette Takacs, Carrie Lewis, Councillor Esseltine, Mayor Molnar, Tabitha
Verbuyst
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps, Culture &
Heritage Manager/Curator
Regrets: Mark Dickson, Rosemary Dean, Erin Getty, Vern Fleming, Terry Fleming
1. Call to Order The meeting was called to order at 4:51 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Carrie Lewis Seconded by: Councillor Esseltine THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of September 2, 2020, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Councillor Esseltine Seconded by: Carrie Lewis
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee meeting of August 5, 2020, be approved. Carried 5. General Business & Reports 5.1. Citizen of the Year 5.1.1 Plaque/Trophy/Charcuterie Board
The members discussed that the best option to move forward with is using the stand-up glass trophy for the award. Laura will proceed with ordering the trophy.
5.1.2 Celebration Discussion/Planning Laura provided a summary of information from the Chamber of Commerce on suggestions for planning a virtual awards ceremony.
Laura will reach out to Doug to determine what his invitation list would look like (including speakers) and if he has a preferable venue in mind for an upcoming ceremony. 5.2. Tillsonburg 150 5.2.1 Survey Results/Discussion Members discussed the results of the survey. There were concerns noted with the lack of volunteers providing interest at this time. There were a variety of ideas discussed for a potential Tillsonburg 150
celebration including: a scavenger hunt, bouncy castles, food trucks, wine/beer trucks, breakfast at museum, face painting, dress up, 1800’s period tea, BBQ, plastic boat races, sunrise inter-congregational church service and a walking tour. The official date of the birthday would be March 2, 2022. It would be nice to host this event in the fall when more people are available. Mayor Molnar left at 5:25 p.m. It was suggested that a one-day event be done rather than a multi-day event. 5.2.2 Draft Budget Discussion Laura will reach out to members of the Turtlefest Committee to get ideas on costs for many similar events they would host that could be hosted at the Tillsonburg 150 birthday event.
Laura will draft a budget for this to bring back to the Committee. This budget will include ideas mentioned from this meeting, ideas from other members via email, and ideas from the survey results. 6. Next Meeting
October 7, 2020 7. Adjournment Resolution #3 Moved by: Carrie Lewis
Seconded by: Councillor Esseltine THAT the September 2, 2020 Cultural, Heritage and Special Awards Advisory Committee meeting be adjourned at 5:39 p.m. Carried