200914 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL MEETING
AGENDA
Monday, September 14, 2020
4:30 PM
Electronic Meeting
1.Call to Order
2.Closed Session (4:30 p.m.)
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider a proposed or pending acquisition or
disposition of land by the municipality or local board and personal matters about identifiable
individuals, including Town employees.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of land by
the municipality or local board; (lands within Part Lot 1674)
2.4.2 239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.4.3 239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.5 Back to Open Session
3.Adoption of Agenda (6:00 p.m.)
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of Monday, September 14, 2020, be
adopted.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the special meeting of Council held on Wednesday, August 5, 2020,
the minutes of the regular meeting of Council held on Monday, August 10, 2020, and the
minutes of the regular meeting of Council held on Monday, August 24, 2020, be approved.
7.Presentations
8.Public Meetings
9.Planning Applications
10.Delegations
10.1 Tillsonburg BIA Re: Broadway/Oxford Parkette Christmas Tree
Presented by: Mark Renaud, Executive Director, Tillsonburg BIA
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation by the Tillsonburg BIA, as information.
11.Deputation(s) on Committee Reports
12.COVID-19
13.Information Items
13.1 Ministry of Transportation - Safe Restart Agreement
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13.2 Oxford County Staff Report Re: Modernizing Hazardous Waste Reporting in Ontario,
Environmental Registry of Ontario Posting No. 019-1760
13.3 Oxford County Staff Report Re: Updating Ontario’s Water Quantity Management
Framework, Environmental Registry of Ontario Posting No. 019-1340
13.4 Oxford County Staff Report Re: County Council Composition and Election of Head
of Council (Warden) – Next Steps
13.5 Ministry of Natural Resources and Forestry - Amendments to Ontario Regulation
244/97 and the Aggregate Resources Act
13.6 Township of South West Oxford Resolution - Random Act of Kindness
13.7 Resident Petition - Re: Widening of Falcon Road and Tanager Drive, Sidewalks etc.
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from the Ministry of Transportation
dated August 12, 2020, Oxford County Staff Reports PW 2020-33, PW 2020-34 and
CS 2020-33, the correspondence from the Ministry of Natural Resources and
Forestry dated August 28, 2020, the correspondence from the Township of South
West Oxford dated September 4, 2020 and the resident petition dated September 7,
as information.
14.Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 20-09 Updated Shared Physician Recruitment Incentive Support
Model
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receives Report CAO 20-09 Updated Physician Recruitment
and Retention Matrix and Agreement;
AND THAT Council adopts the updated Physician Recruitment and
Retention Matrix and Agreement.
14.2 Clerk's Office
14.2.1 CLK 20-32 Delegation By-Law Update
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Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receives Report CLK 20-32 as information;
AND THAT a By-Law to adopt and maintain a policy with respect to the
delegation of the Corporation of the Town of Tillsonburg’s Powers and
Duties and to repeal By-Law 4107, be brought forward for Council’s
consideration.
14.2.2 CLK 20-33 Town Hall Project Steering Committee Terms of Reference
Amendments
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT Council receives Report CLK 20-33 Town Hall Project Steering
Committee Terms of Reference Amendments;
AND THAT Council approves the Town Hall Project Steering Committee
Terms of Reference attached hereto as Appendix B.
14.2.3 CLK 20-34 Planning Meeting Dates
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council establishes the following dates for Planning Meetings:
• September 21
• October 19
• November 16
14.2.4 CLK 20-35 Tillsonburg Transit Committee- Support for Northern Oxford
Transit Proposal
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receives Report CLK 20-35 Tillsonburg Transit Committee-
Support for Northern Oxford Transit Proposal;
AND THAT Council supports the recommendation of the Tillsonburg
Transit Advisory Committee regarding the Northern Oxford Transit
Proposal through Oxford County.
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14.3 Development and Communication Services
14.3.1 DCS 20-21 Offer to Purchase - Gibson Drive Laneway
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT Council receives Report DCS 20-21 Offer to Purchase – Gibson
Drive Laneway;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with Darwin Kent and
Mary Oatman for the property described as part of Block A, Plan M-68.
14.3.2 DCS 20-22 Pre-Budget Approval - Engineering Design Services for Rokeby
Road Property
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receive Report DCS 20-22 Pre-Budget Approval –
Engineering Design Services for Rokeby Road Property;
AND THAT staff be authorized to proceed with securing external
Engineering Design Services in accordance with the Town’s Purchasing
Policy to prepare preliminary and detailed design options for servicing the
Rokeby Road property subject to the tender being brought back to Council
for approval.
14.3.3 DCS 20-23 Community Improvement Plan Application - 38 Ridout St W
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receive Report DCS 20-23 Community Improvement Plan
Application – 38 Ridout Street West;
AND THAT the 38 Ridout Street West property be approved for the
Accessibility Renovation Grant in matching funds to a maximum
contribution of $3,000;
AND THAT 38 Ridout Street West property be approved for the Tax
Increment Equivalent Grant Back Program subject to meeting program
requirements;
AND THAT 38 Ridout Street West property be approved for the Permit Fee
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Grant Back Program subject to meeting program requirements.
14.4 Finance
14.4.1 FIN 20-33 Projected 2020 Year-end COVID-19 Financial Impact
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 20-33 Projected 2020 Year-end COVID-
19 Financial Impact as information.
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 20-31 Results for Tender RFT 2020-015 Single Axle Cab and Chassis
with Dump Body
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT Council receive Report OPS 20-31, Results for Tender RFT 2020-
015 Single Axle Cab and Chassis with Dump Body;
AND THAT Council award Tender RFT 2020-015 to Carrier Centers of
London, ON at a cost of $287,442.49 (net HST included), the lowest bid
received.
14.6.2 OPS 20-32 Wilson Ave Traffic Concerns
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council receives Report OPS 20-32 Traffic Concerns Wilson Avenue
as information;
AND THAT Council direct staff to proceed with Option ____.
14.6.3 OPS 20-33 - Rolling Meadows Phase 1 Construction Design
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT Report OPS 20-33 Rolling Meadows Phase 1 Construction Design
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Report be received;
AND THAT Council authorizes the Phase 1 Option B design.
14.7 Recreation, Culture & Park Services
14.7.1 RCP 20-31 Arena Operations
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
That Report RCP 20-31 Arena Operations be received;
AND THAT subject to future review, Council endorses the staff
recommendation to open and operate the arenas as outlined within the
report for the 2020/2021 season.
14.7.2 RCP 20-32 Recreation Culture and Parks 2020 Q2 Results
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT Report RCP 20-32 Recreation, Culture & Parks 2020 Q2 Results be
received as information.
14.7.3 RCP 20-33 April to June RCP Activity Report
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 20-33, April to June 2020 Activity
Reports, for information.
14.7.4 RCP 20-34 Programs and Services Update Fall 2020
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 20-34 – Seasonal Staffing &
Recreation Programs Update as information.
15.New Business
16.Consideration of Committee Minutes
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16.1 Committee Minutes
Proposed Resolution #22
Moved By: ________________
Seconded By: ________________
THAT Council receives the Cultural, Heritage and Special Awards Committee
minutes dated August 5, 2020 and September 2, 2020, the Town Hall Steering
Committee minutes dated July 30, 2020 and August 20,2020, the Economic
Development Committee minutes dated August 11, 2020, the Parks, Beautification
and Cemetery Advisory Committee minutes dated August 13, 2020, the Museum
Advisory Committee minutes dated August 20, 2020, and the Tillsonburg Airport
Advisory Committee minutes dated August 20, 2020, as information.
16.2 Police Services Board
Proposed Resolution #23
Moved By: ________________
Seconded By: ________________
THAT Council receives the Police Services Board minutes dated June 17 and July
15, 2020, as information.
16.3 Long Point Region Conservation Authority
Proposed Resolution #24
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Conservation Authority Minutes dated
August 5, 2020, as information.
17.Motions/Notice of Motions
Proposed Resolution #25
Moved By: Deputy Mayor Beres
Seconded By: ________________
The Town of Tillsonburg create a Memorandum of Understanding between the Town and
Tillsonburg Minor Soccer Club and bring back a report prior to the 2021 budget session with
the Recreation, Parks and Culture department.
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
19.1 A By-Law to authorize an agreement with the Corporation of the Town of Fort Erie
for the provision of fire communications services
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19.2 A By-Law to adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties and to repeal By-Law
4107
19.3 A By-Law to authorize the stopping up and closing of public roads Daffodil Drive and
Daisy Court
19.4 A By-Law to authorize an agreement of purchase and sale with Darwin Kent and
Mary Oatman
Proposed Resolution #26
Moved By: ________________
Seconded By: ________________
THAT A By-Law to authorize an agreement with the Corporation of the Town of Fort
Erie for the provision of fire communications services; and
A By-Law to adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties and to repeal By-Law
4107; and
A By-Law to authorize the stopping up and closing of public roads Daffodil Drive and
Daisy Court; and
A By-Law to authorize an agreement of purchase and sale with Darwin Kent and
Mary Oatman, be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
20.Confirm Proceedings By-law
Proposed Resolution #27
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-089, to Confirm the Proceedings of the Council Meeting held on
September 14, 2020, be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
21.Items of Public Interest
22.Adjournment
Proposed Resolution #28
Moved By: ________________
Seconded By: ________________
THAT the Council Meeting of Monday, September 14, 2020 be adjourned at ______ p.m.
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1
MINUTES
Wednesday, August 5, 2020
4:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 2020-350
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Special Council meeting of Wednesday,
August 5, 2020, be adopted.
Carried
4. Moment of Silence
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5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
13. Information Items
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 20-28 Bill 197 Electronic Meetings and Proxy Voting
Opportunity was provided for comments and questions from
Council.
Staff recommended that if the proposed amendments are approved
that Council should review the electronic meeting participation
section again following the end of the current pandemic. Staff to
provide a report on electronic meeting participation for Council's
consideration following the pandemic.
Resolution # 2020-351
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT a By-Law to amend By-Law 4173 Procedural By-Law, to
allow for Electronic Meetings, be brought forward for Council’s
consideration.
Carried
14.3 Development and Communication Services
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14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-077, to amend By-Law 4173 Procedural By-Law
Resolution # 2020-352
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2020-077 to amend By-Law 4173 Procedural By-Law, be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-353
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2020-075, to Confirm the Proceedings of the Council Meeting held
on August 5, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
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22. Adjournment
Resolution # 2020-354
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Special Council Meeting of Wednesday, August 5, 2020 be adjourned
at 4:18 p.m.
Carried
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1
MINUTES
Monday, August 10, 2020
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Brad Lemaich, Fire Chief
Daniel Locke, Manager of Public Works
Amelia Jaggard, Deputy Clerk
Regrets: Chris Baird, Director of Recreation, Culture and Parks
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session
Resolution # 2020-355
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the municipality or local board. (Highway 3
Lands);
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2
AND personal matters about identifiable individuals, including municipal or local
board employees. (Appointments)
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (Highway 3 Lands)
2.5 Back to Open Session
3. Adoption of Agenda
Resolution # 2020-356
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of Monday, August 10,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-357
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Minutes of the Council meetings of Monday, July 13, 2020 and
Monday, July 27, 2020, be approved.
Carried
7. Presentations
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8. Public Meetings
9. Planning Applications
10. Delegations
10.1 Delegation - Tillsonburg Football Club Re: Soccer Issues
Dan Oliveira, Tillsonburg Football Club member, provided an overview of
the Tillsonburg Football Club's key issues and proposed solutions. The
Club is asking for use of Town owned soccer fields and that an agreement
between the Town and other soccer organizations be developed.
Tillsonburg Football Club members Mark Locker and Frank Deutsch were
also in attendance.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-358
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives the delegation by the Tillsonburg Football Club, as
information;
AND THAT Council supports the creation of a liaison working group
between Tillsonburg Minor Soccer Club and Tillsonburg FC where each
group sends 2 representatives; and utilizing Councillor Parker and Director
Baird as resources;
AND THAT this working group report their progress to Council by the end
of October 2020.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
Southwest Public Health Medical Officer of Health issued a Letter of Instruction
requiring face coverings to be worn in all enclosed public spaces in Oxford
County effective July 30, 2020.
13. Information Items
13.1 Oxford County Notice of Study Completion - Trans Canada Trail
Bridge, Tillsonburg
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13.2 Ministry of Municipal Affairs and Housing - Protecting Tenants and
Strengthening Community Housing Act, 2020
13.3 Resident Petition Re: 41 Clear Valley Drive
Staff to include resident petition as information when presenting a report
regarding rezoning the property for Council's consideration.
Resolution # 2020-359
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the correspondence from Oxford County dated
July 17, 2020, the correspondence from the Ministry of Municipal Affairs
and Housing dated July 22, 2020, and the Resident Petition regarding 41
Clear Valley Drive, as information.
Carried
14. Quarterly Reports
14.1 FIN 20-28 2020 Second Quarter Consolidated Financial Results
Resolution # 2020-360
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report FIN 20-28 2020 Second Quarter
Consolidated Financial Results, as information.
Carried
14.2 FIN 20-29 2020 Second Quarter Corporate Services Results
14.3 DCS 20-18 2020 Second Quarter Economic Development and
Marketing Results
14.4 DCS 20-19 2020 Second Quarter Building Planning By-Law Services
Results
14.5 FRS 20-10 2020 Second Quarter Fire Services Results
14.6 OPS 20-29 2020 Second Quarter Operations Services Results
14.7 2020 Second Quarter Recreation, Culture and Parks Results
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Development Commissioner noted which businesses are new to Town
and which have relocated/closed.
Resolution # 2020-361
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the 2020 Second Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.2 Human Resources
15.2.1 HR 20-01 Employee Hiring Freeze
Ashley Andrews, Manager of Human Resources, was present to
answer questions. Council felt that with the projected budget deficit
due to COVID along with the existing oversight of SLT on any
hirings, that the hiring freeze should remain in place.
Resolution # 2020-362
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report HR 20-01 Employee Hiring Freeze
as information.
Carried
15.3 Clerk's Office
15.3.1 CLK 20-27 COVID-19 Task Force Recommendation on Mask
Wearing
Councillor Gilvesy explained that the Task Force dealt with this
matter in July with the information at that time and noted that the
Letter of Instruction has since been released.
Resolution # 2020-363
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT Council receives Report CLK 20-27, COVID-19 Task Force
Recommendations on Mask Wearing, as information;
AND THAT Council supports the recommendations of the COVID-
19 Task Force with respect to the regulations of wearing masks.
Carried
15.3.2 CLK 20-29 Council Meeting Options
Staff to provide further details on a hybrid meeting set up.
It was suggested that the same meeting options be extended to
Committee members.
Resolution # 2020-364
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council provides the following direction for Council and
Advisory Committee meetings:
Hybrid electronic and in-person meetings be adopted.
Carried
15.3.3 CLK 20-30 Face Covering Letter of Instruction
Resolution # 2020-365
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CLK 20-30 as information.
Carried
15.3.4 CLK 20-31 August Planning Meeting
Resolution # 2020-366
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT August 24, 2020 at 4:30 p.m. be scheduled as a Council
Meeting to deal with planning applications under the Planning Act.
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Carried
15.4 Development and Communication Services
15.4.1 DCS 20-16 Appointment of Building Inspector
Chief Building Official was present to answer questions.
Resolution # 2020-367
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report DCS 20-16 Appointment of Building
Inspector as information;
AND THAT a By-Law to appoint John Brekelmans as a Building
Official, Property Standards Officer and Provincial Offences Officer
for the Town of Tillsonburg, be brought forward for Council’s
consideration.
Carried
15.4.2 DCS 20-17 Surplus Land Declaration - Laneway between Coyle
Lane and Frances Street
Development Commissioner was present to answer questions.
Resolution # 2020-368
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 20-17 Surplus Land Declaration
– Laneway between Coyle Lane and Frances Street;
AND THAT the laneway property, described as Alley, Plan 500,
North of Frances Street Abutting Lot 260 To 263, be declared
surplus to the needs of the Town of Tillsonburg in accordance with
Bylaw 3549 – Sale of Real Property Policy including suitable
notification to the public.
Carried
15.4.3 DCS 20-20 Tender Results - RFT 2020-013 Van Norman
Innovation Park Earth Grading
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Development Commissioner was present to answer questions.
Staff noted the bids will be valid for 60 days.
Resolution # 2020-369
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 20-20 Tender Results - RFT
2020-013 Van Norman Innovation Park Earth Grading;
AND THAT this matter be deferred at this time.
Carried
15.5 Finance
15.5.1 FIN 20-30 Q2 2020 Covid-19 Financial Impact
Resolution # 2020-370
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 20-30 Q2 2020 COVID-19
Financial Impact as information.
Carried
15.5.2 FIN 20-31 2021 Budget Process
Council were supportive of the proposed public survey.
There was discussion and desire for each department to present
their operating and capital budgets at the same meeting.
Resolution # 2020-371
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 20-31 2021 Budget Process;
AND THAT the following dates are scheduled for Council Budget
Meetings:
Monday, November 30, 2020 4:00pm-9:00pm
Monday, December 7, 2020 9:00am-4:00pm
Tuesday, December 8, 2020 9:00am-4:00pm
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Thursday, December 10, 2020 9:00am-4:00pm
Wednesday, December 16, 2020 5:00pm-9:00pm
Thursday, December 17, 2020 5:00pm-9:00pm
Wednesday, January 6, 2021 5:00pm-9:00pm (if required)
Monday, January 18, 2021 6:00pm -9:00pm
Carried
15.5.3 FIN 20-32 Appointment of Interim Director of Finance and
Treasurer and Interim Deputy Treasurer
Resolution # 2020-372
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report FIN 20-32 Appointment of Interim
Director of Finance and Treasurer and Interim Deputy Treasurer;
AND THAT a By-Law to appoint an Acting Director of Finance and
Treasurer and an Acting Deputy Treasurer and to repeal By-Laws
4063 and 4195, be brought forward for Council's consideration.
Carried
15.6 Fire and Emergency Services
15.6.1 FRS 20-11 NextGen 911 Telephone Software Upgrade Report
Staff noted that this project is one step to meeting the compliance
deadline currently set for 2024.
Resolution # 2020-373
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report FRS 20-11 NextGen 911 Telephone
System Software Upgrade;
AND THAT the capital costs incurred to expedite the telephone
system software upgrade be funded from the NextGen911 Project
funds currently in the Fire reserve along with a re-allocation of the
budgeted funding for the Traffic Signal Priority Project carried over
from the 2019 budget funded from the Development Charge
reserve.
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Carried
15.6.2 FRS 20-12 Appointment of an Acting Deputy Fire Chief
Resolution # 2020-374
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive Report FRS 20-12, as information;
AND THAT a By-Law to appoint Vanessa Devolin as Acting Deputy
Fire Chief for the Town of Tillsonburg, be brought forward for
Council’s consideration.
Carried
15.7 Operations
15.7.1 OPS 20-30 - FCM Municipal Asset Management Program
Funding
Shayne Reitsma, Manager of Engineering, was present to answer
questions.
Staff noted the application deadline has been extended.
Resolution # 2020-375
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Report OPS 20-30 FCM Municipal Asset Management
Program Funding Application be received;
AND THAT Council authorizes staff to apply for a grant opportunity
from the Federation of Canadian Municipalities’ Municipal Asset
Management Program for the Facilities Asset Management Plan;
AND THAT the Municipality commits to conducting Facilities
assessments, data collection and integration, develop asset
management plan for facilities in its proposed project submitted to
the Federation of Canadian Municipalities’ Municipal Asset
management Program to advance our asset management;
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AND THAT the Council endorses $120,000 (inclusive of the
$50,000 in FCM grant funding) in the 2021 Budget cycle towards
costs of this initiative.
Carried
15.8 Recreation, Culture & Park Services
15.8.1 RCP 20-30 Update - Memorial Park Parking Lot
Resolution # 2020-376
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Report RCP 20-30 Update – Memorial Park Parking Lot
Expansion be received;
AND THAT Council endorse the staff recommendation to defer the
landscape sodding component of the project for completion in
2021;
AND THAT staff include the necessary funding to fully complete the
project in the 2021 Budget.
Carried
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2020-377
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the COVID-19 Task Force minutes dated July 8,
2020, the Parks, Beautification and Cemetery Advisory Committee
minutes dated July 9, 2020, the Economic Development Advisory
Committee minutes dated July 14, 2020, and the Tillsonburg Airport
Advisory Committee minutes dated July 16, 2020, as information.
18. Motions/Notice of Motions
Page 24 of 346
12
Resolution # 2020-378
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council waive the notice requirements contained in section 6.10 of
Procedural By-law 4173 prior to the motion noted being introduced and dealt with
at tonight's Council meeting.
Carried with two-thirds majority
Resolution # 2020-379
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT staff prepare a report outlining options available given the concerns that
have been raised with sidewalk and intersection realignment being installed as
part of the Rolling Meadows road reconstruction project.
Carried
Resolution # 2020-380
Moved By: Deputy Mayor Beres
The Town of Tillsonburg create a Memorandum of Understanding between the
Town and Tillsonburg Minor Soccer Club and bring back a report prior to the
2021 budget session with the Recreation, Parks and Culture department.
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2020-078, to amend Zoning By-Law Number 3295 (ZN 7-20-
05)
20.2 By-Law 2020-079, to appoint an Acting Director of Finance and
Treasurer and an Acting Deputy Treasurer and to repeal By-Laws
4063 and 4195
20.3 By-Law 2020-080, to appoint a Property Standards Officer and
Municipal Law Enforcement Officer for the Town of Tillsonburg
20.4 By-Law 2020-081, to Appoint an Acting Deputy Fire Chief
Resolution # 2020-381
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
Page 25 of 346
13
THAT By-Law 2020-078, to amend Zoning By-Law Number 3295 (ZN 7-
20-05); and
By-Law 2020-079, to appoint an Acting Director of Finance and Treasurer
and an Acting Deputy Treasurer and to repeal By-Laws 4063 and 4195;
and
By-Law 2020-080, to appoint a Property Standards Officer and Municipal
Law Enforcement Officer for the Town of T illsonburg; and
By-Law 2020-081, to appoint an Acting Deputy Fire Chief, be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Confirm Proceedings By-law
Resolution # 2020-382
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-076, to Confirm the Proceedings of the Council Meeting held
on August 10, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
There is an open survey asking for celebration ideas for the Town of Tillsonburg's
150th Birthday in the year 2022. The survey is available on the Town's website
and will close on Friday, August 28, 2020 at 4:30 p.m.
Council will meet on Monday, August 24, 2020 at 4:30 p.m. via video conference
for the purpose of holding public meetings for planning applications.
The next regular Council meeting will be held on Monday, September 14, 2020 at
6:00 p.m. via video conference.
23. Adjournment
Page 26 of 346
14
Resolution # 2020-383
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, August 10, 2020 be adjourned at 8:45
p.m.
Page 27 of 346
1
MINUTES
Monday, August 24, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Michelle Smibert, Town Clerk
Daniel Locke, Manager of Public Works
Amelia Jaggard, Deputy Clerk
Gordon Hough, Director of Planning
_____________________________________________________________________
1. Call to Order
2. Adoption of Agenda
Resolution # 2020-384
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Monday, August 24,
2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Page 28 of 346
2
5. Public Meetings
Resolution # 2020-385
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 4:32 p.m.
Carried
5.1 Application for Minor Variance A08-20 (David Vandermeersch)
The Director provided an overview of the application. Councillor Gilvesy
asked if a grading plan was a required condition and the Director noted it
that this condition is typical.
The applicant nor any other individual was in attendance to speak to this
application.
The Deputy Mayor said he owns commercial lands nearby and there
hasn't been any negative feedback on this application.
Resolution # 2020-386
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A08-20,
submitted by David Vandermeersch, for lands described as Part Lots 640
& 641, Plan 500, Parts 2, 4, & 5 of 41R-609 in the Town of Tillsonburg, as
it relates to:
1. Table 5.1.1.4– Regulations for Accessory Buildings and Structures -
Residential – Lot Coverage – to increase the maximum permitted lot
coverage for all accessory buildings and structures from 50 m2 (538.2
ft2) to 70 m2 (753.47 ft2);
2. Table 6.2 – Low Density Residential Type 1 Zone Provisions (R1) –
Interior Side Yard – to reduce the minimum required interior side yard
width from 1.2 m (3.9 ft) to 0.69 m (2.26 ft) to permit an addition to an
existing detached accessory structure.
Subject to a building permit for the proposed accessory building addition
being issued within one year of the date of the Committee's decision.
Page 29 of 346
3
Carried
Resolution # 2020-387
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 4:40 p.m.
Carried
5.2 Application for Zone Change ZN 7-20-08 (Mike Hutchinson Properties
Inc.)
The Director of Planning provided an overview of the application.
This subdivision was approved by the Town and the County in December
of 2020. The holding symbol was used to address the technical servicing
provisions. Staff are satisfied that the holding symbol can now be
removed. This also provides an opportunity to address the interior side
yard width for street fronting townhouse dwellings.
Councillor Esseltine asked about the reduction of the interior side yard
noting that it is a large reduction and asked if that has been done
previously. The Director noted that the setback is appropriate in this case.
Agent Mr. Hayhoe noted the reduction of the side yard has been done in
other areas in the Town. He noted his support for the staff report and
recommendation.
Lyndsay Chen, a registered participant, noted she didn't have any
comments to make to the application.
Resolution # 2020-388
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council approve the zone change application, File No. ZN 7-20-08,
as submitted by Mike Hutchinson Properties Inc., for lands described as
Part Lot 72, Lot 72A, Plan 500, in the Town of Tillsonburg, to rezone the
subject lands to provide for a reduced interior side yard width for street
fronting townhouse dwellings and to remove the Holding Provision from
properties within the Northcrest Estates draft plan of subdivision.
Page 30 of 346
4
Carried
6. Planning
6.1 CP 2020-214 Temporary Use By-Law for Restaurant Patios
Council asked about the dates of the patios being allowed to be open and
noted that the planner's report and by-law seem to have different dates.
The Clerk noted that she would speak with the Senior Planner and will
provide information to the Council.
Resolution # 2020-389
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT a By-Law to implement a temporary use by-law to exempt outdoor
patios within the Town of Tillsonburg from the provisions of Town of
Tillsonburg Zoning By-Law No. 3295, to December 31, 2021, be brought
forward for Council's consideration.
Carried
7. New Business
8. Motions/Notice of Motions
9. By-Laws
9.1 By-Law 2020-083, to Amend Zoning By-Law 3295 (ZN 7-20-08)
9.2 By-Law 2020-084, to Amend Zoning By-Law 3295 (ZN 7-19-07)
9.3 By-Law 2020-085, to Amend Zoning By-Law 3295 (ZN 7-19-14)
9.4 By-Law 2020-086, to Amend Zoning By-Law 3295 (ZN 7-20-07)
9.5 By-Law 2020-087, to Amend Zoning By-Law 3295 (Temporary Patios)
9.6 By-Law 2020-088, to amend Schedule A of By-Law 2020-019
Resolution # 2020-390
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-083, to Amend Zoning By-Law 3295 (ZN 7-20-08);
and
Page 31 of 346
5
By-Law 2020-084, to Amend Zoning By-Law 3295 (ZN 7-19-07); and
By-Law 2020-085, to Amend Zoning By-Law 3295 (ZN 7-19-14); and
By-Law 2020-086, to Amend Zoning By-Law 3295 (ZN 7-20-07); and
By-Law 2020-087, to Amend Zoning By-Law 3295 (Temporary Patios);
and
By-Law 2020-088, to amend Schedule A of By-Law 2020-019, be read for
a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
10. Confirm Proceedings By-law
Resolution # 2020-391
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-082, to Confirm the Proceedings of the Council Meeting held
on August 24, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
11. Items of Public Interest
12. Adjournment
Resolution # 2020-392
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, August 24, 2020 be adjourned at 4:49
p.m.
Carried
Page 32 of 346
Page 1 of 2
From: Mark Renaud [mailto:m.renaud@tillsonburgbia.ca]
Sent: Tuesday, September 8, 2020 1:56 PM
To: Christopher Baird; Michelle Smibert; cedric@nu-decor.ca; Deb Gilvesy; Matt Fenn;
Jesse Goossens
Cc: Matt Johnson; Kyle Pratt; lonewind@execulink.com
Subject: Re: Oxford/Xmas Tree
Good afternoon everyone.
The BIA had an onsite meeting earlier today at the Broadway/Oxford Parkette which is
the focal point of the south BIA zone.
The meeting also discussed the removal of the fountain which is currently in a bad state
of repair and leaks over the interlocked stone area. The fountain pump often breaks
downs as was the case this past summer. The BIA Beautifications Committee was part
of this meeting too. This committee would like approval from the town to remove the
fountain water feature and to store this temporarily until a landscape drawing is
rendered for the parkette re-design. In the place of the fountain; the BIA would like to
plant a permanent large evergreen tree as the new official Town/BIA Christmas tree.
The BIA Beautification Committee has assembled a group of vendors/suppliers who will
undertake the refurbishment of the parkette. The plan is phased. The first phase will
be completed at no cost to the Town of Tillsonburg. The intent is to create a south-end
focal point with a permanent and large Christmas tree.
Phase 1 scope of work: (to be completed forthwith prior to the winter season and
beginning ASAP)
1) Obtain municipal approval to remove the fountain water feature. Does this need to
be done via council?
2) Remove the water feature and put it into storage for relocati on and reinstallation at a
different venue.
3) Remove the river rock and cap the water supply.
4) Keep electrical services for tree lights and up-lights for beautification purposes.
4) Plant a new (donated) 24' evergreen tree in the existing interlocking s tone raised
bed. Tree to be donated by "Your Local Real Estate Team".
5) Clean up the existing landscaped foliage in the remaining parkette area.
6) Remove the fencing and stone pillars. (This could wait until Phase 2).
Page 33 of 346
Page 2 of 2
7) Hire an arborist to properly trim the existing trees on site as they are overgrown and
need to be scaled back/trimmed.
8) In November, begin the decoration of the new tree for the tree -lighting ceremony
TBD.
9) Create a fundraising component of the parkette redevelopment to offset costs.
10) Create a stakeholder's working group with interested parties - Town, BIA,
neighbours, Town Committees, Tillsonburg Horticultural Society, Tillsonburg Garden
Gate, etc.
Phase 2 scope of work: (completion date - spring 2021)
1) John Veldman has donated professional landscape architectural design work for a re-
configured parkette.
2) Engage with the stakeholders on the reconfigured design.
3) Present design and theme to the Parks, Recreation and Beautification Committee.
4) Obtain municipal approvals.
5) Provide a cost estimate for the town budget and allocations between the parties.
6) Construction TBD for Phase 2.
Michelle/Kyle: Does this need to go to Town Council? If so, I will write a report
for submission by the deadline tomorrow. I would also like to attend the Town
Council meeting on September 21st to present to SLT and Town Council. We
would like to commence the efforts to see this get constructed while we still have
nice weather.
Any suggestions or feedback is welcomed.
Page 34 of 346
Ministry of
Transportation
Office of the Minister
777 Bay Street, 5th Floor
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transportation
Ministère des
Transports
Bureau de la ministre
777, rue Bay, 5e étage
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transports
August 12, 2020
107-2020-3242
Mayor Stephen Molnar
Town of Tillsonburg
10 Lisgar Ave
Tillsonburg ON N4G 5A5
Dear Mayor Molnar:
Municipalities play a key role in delivering services that people across Ontario rely on
and are the frontlines of a safe reopening of the economy. Our government recognizes
that municipalities have sustained significant financial pressures as a result of the
COVID-19 outbreak and need financial support to ensure they can continue to deliver
important services while minimizing the spread of COVID-19.
On July 27, 2020, as part of the federal-provincial Safe Restart Agreement, the Ontario
government announced that it had secured up to $4 billion in one-time emergency
assistance to provide Ontario’s 444 municipalities with the support they need to respond
to COVID-19 and deliver the critical services people rely on every day.
This investment will provide support to municipalities and municipal transit systems to
help them deal with financial pressures related to COVID-19, maintain critical services
and protect vulnerable people as the province safely and gradually opens. It includes:
• Up to $2 billion to support municipal operating pressures; and
• Up to $2 billion to support municipal transit systems.
The Honourable Steve Clark, Minister of Municipal Affairs and Housing, will provide
more information on the funding to support municipal operating pressures.
Up to $2 billion will be available to Ontario’s municipalities to address transit pressures.
Funding will be allocated in two phases: In Phase 1, $666 million will be allocated to
municipalities with transit systems to help provide immediate relief from th e financial
pressures of COVID-19; In Phase 2, the balance will be available for municipalities with
transit systems to address the ongoing financial pressures of COVID-19 until the end of
the provincial fiscal year, or March 31, 2021. A two-phased approach will provide the
flexibility to address actual municipal transit pressures, including any impacts of a
potential second wave of COVID-19.
…/5
Page 35 of 346
-2-
Financial pressures that are eligible for reimbursement under this program include both
financial pressures associated with the need to continue to operate with reduced
revenue and new expenses resulting from COVID-19:
• Reduced revenue would include pressures related to, at the ministry’s sole
discretion, the following:
o Farebox;
o Advertising;
o Parking; and
o Contracts (e.g., school contracts)
• New expenses incurred in response to the COVID-19 outbreak would include, at
the ministry’s sole discretion, the following:
o Cleaning costs [costs not claimed as part of MTO’s dedicated cleaning
funding program];
o New contracts;
o Labour costs;
o Driver protection;
o Passenger protection; and
o Other capital costs.
The ministry program area will consult with transit stakeholders to continue to refine
eligible program expenses.
Municipal Transit Funding Phase 1: Immediate Funding
I am pleased to share that the Town of Tillsonburg (“Recipient”) will receive $20,824
to support your COVID-19 municipal transit pressures for Phase 1, incurred from April 1,
2020 to September 30, 2020.
Please note that the Recipient is accountable for using this funding for the purpose of
addressing the Recipient’s COVID-19 municipal transit pressures.
The Recipient is required to report back, using a template to be provided by the
ministry, to the province by October 30, 2020 with details on the use of the Phase 1
funds and a forecast of eligible expenditures to March 31, 2021.
If the amount of funding allocated in Phase 1 exceeds the Recipient’s COVID-19
municipal transit pressures, the province’s expectation is that the Recipient will place
the excess funding into a reserve account to be accessed to support Phase 2 COVID-
19 municipal transit pressures the Recipient may continue to incur up to March 31,
2021.
…/5
Page 36 of 346
-3-
If the amount of funding allocated in Phase 1 is less than the Recipient ’s COVID-19
municipal transit pressures, the Recipient’s report back will support the need for
additional funding in advance of Phase 2 reporting. The additional funding is expected
to be provided by December 31, 2020. The ministry will provide the Recipient with
additional details on the reporting in the coming weeks; responses to information
gathering questions are required.
The Recipient will be required to return any unused funds to the province where the
funding from Phase 1 is in excess of the eligible expenditures incurred under both
Phase 1 and Phase 2.
In the meantime, I am requesting that the municipal treasurer for the Recipient
sign the acknowledgement below and return the signed copy to the ministry by
email by September 11, 2020 to MTO-COVID_Transit_Funding@ontario.ca.
Please note that the ministry must receive this acknowledgement before making a
payment to the Recipient. The province intends to make the Phase 1 payment to t he
Recipient in September 2020.
Phase 2: Ongoing Support
To be considered for Phase 2 funding, municipalities will be required to submit the
reports noted above. Phase 2 funding will consider the reported actual impacts to
determine the funding allocations and will be governed by a transfer payment
agreement (TPA). The ministry will consult with municipalities on the TPA in Fall 2020.
MTO intends to build specific requirements into the Phase 2 agreements to achieve
important transit objectives to promote ridership growth and transit sustainability. These
include, for example:
• Ensuring and promoting the safety of public transit systems through the
coordinated procurement of new safety materials;
• Requiring that the transit systems drive service sustainability through innovation
in route planning and technology, as well as reviewing municipal transit
jurisdictions where there are upper- and lower-tier systems operating in the same
areas; and
• Requiring that the GTHA municipalities work with the province to make real
progress on fare and service integration to provide rider benefits.
In order to achieve these objectives, municipalities will be required to demonstrate their
participation and progress in different areas.
…/5
Page 37 of 346
-4-
Through the Phase 2 TPAs, the Town of Tillsonburg will be required to:
• Engage in consolidated procurement opportunities leveraging Metrolinx and
other provincial procurement tools (ALL MUNICIPALITIES)
• Review the lowest performing bus routes and consider whether they may be
better serviced by microtransit (ALL MUNICIPALITIES)
• Work with the Province and Metrolinx where appropriate to determine the
feasibility of implementing microtransit options on viable routes (ALL
MUNICIPALITIES)
• Participate in discussions with the Province on advancing fare and service
integration (GTHA & select municipalities)
• Participate in discussions with the Province to optimize transit through new
possible governance structures (GTHA & select municipalities)
We are committed to working with municipalities, and their transit systems to refine the
processes that will be required, in order to achieve the best possible outcomes as we
work together through this recovery period.
Our government is committed to supporting municipal transit, and we will continue to
champion the needs of our municipal partners and transit users. Through this historic
agreement, municipalities will have the support and flexibility they need to address
budget shortfalls related to COVID-19, help limit the spread of the virus, and chart a
path to a strong recovery for their communities and for our province.
Sincerely,
Caroline Mulroney
Minister of Transportation
Page 38 of 346
…/5
-5-
By signing below, I acknowledge that the allocation of $20,824 is provided to the Town
of Tillsonburg for the purpose of assisting with COVID-19 municipal transit pressures
and that the province expects any funds not required for this purpose in Phase 1 will be
put into reserves to support potential COVID-19 municipal transit pressures that you
may continue to incur up to March 31, 2021. I further acknowledge that the Town of
Tillsonburg is expected to report back to the province on COVID-19 municipal transit
pressures and the use of this funding.
Name:_____________________________
Title:___________________________
Signature:__________________________ Date:___________________________
Page 39 of 346
Report No: PW 2020-33
PUBLIC WORKS
Council Date: August 12, 2020
Page 1 of 5
To: Warden and Members of County Council
From: Director of Public Works
Modernizing Hazardous Waste Reporting in Ontario,
Environmental Registry of Ontario Posting No. 019-1760
RECOMMENDATIONS
1. That Oxford County Council endorse the Oxford County submission in response
to the Ministry of the Environment and Climate Change Environmental Registry of
Ontario Posting No. 019-1760, Modernizing Hazardous Waste Reporting in Ontario,
as outlined in Report No. PW 2020-33;
2. And further, that Report No. PW 2020-33 be circulated to Area Municipalities.
REPORT HIGHLIGHTS
The purpose of this report is to seek Oxford County Council endorsement of submission
comments prepared by Staff in response to the Ministry of the Environment, Conservation
and Parks’ (MECP) Discussion Paper on Modernizing Hazardous Waste Reporting in
Ontario, which was posted on the Environmental Registry of Ontario (ERO No. 019-1760).
The submission comments contained in Attachment 1 are operational in nature and were
developed through inter-departmental consultation, as well as, consultation with the
County’s current contractor for hazardous waste transfer and processing.
Implementation Points
Following Council endorsement of this report, Staff will submit final comments along with a copy
of the Council resolution to the MECP by August 18, 2020.
Financial Impact
There are no financial impacts associated with the recommendations contained in this report.
The Treasurer has reviewed this report and agrees with the financial impact information.
Page 40 of 346
Report No: PW 2020-33
PUBLIC WORKS
Council Date: August 12, 2020
Page 2 of 5
Risks/Implications
There are no risks or implications associated with the adoption of this report.
Strategic Plan (2015-2018)
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting
held May 27, 2015. The initiative contained within this report supports the Values and Strategic
Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:
3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and
provincial policy with implications for the County by:
- Advocating for federal and provincial initiatives that are appropriate to our county
3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to
sustainability by:
- Ensuring that all significant decisions are informed by assessing all options with regard to
the community, economic and environmental implications including:
o Responsible environmental leadership and stewardship
DISCUSSION
Background
On June 22, 2020, the MECP released its Discussion Paper on Modernizing Hazardous Waste
Reporting in Ontario on the Environmental Registry of Ontario (ERO). The Policy change would
modernize the Hazardous Waste Information Network (HWIN) currently used in Ontario for
hazardous waste reporting. The HWIN is currently difficult to use, resulting in most generators of
hazardous waste opting to use paper versus digital hazardous waste reporting .
Implementation of this initiative will align with the Made-in-Ontario Environment Plan and the
Ontario Digital Service mandate which seeks to deliver simpler, faster and better services while
removing costly, inefficient processes.
The oversight of the waste management system, as well as compliance and enforcement
activities, is difficult for the Ministry to carry out under the current system. Businesses
representing generators, carriers, and receivers report on approximately 40,000 generator sites
each year in Ontario. The regulated community can choose to notify the Ministry of their off-site
hazardous waste tracking activities by using the electronic HWIN system or by filling out paper
manifests and submitting them by mail. Electronic manifests automatically update within HWIN,
whereas the information from paper manifests must be manually entered into HWIN by Ministry
staff upon receipt. This amounts to over 450,000 paper reports that require completion and
submission by generators, carriers, and receivers, as well as manual processing by the Ministry
every year.
Page 41 of 346
Report No: PW 2020-33
PUBLIC WORKS
Council Date: August 12, 2020
Page 3 of 5
The hazardous waste reporting system is governed by Ontario Regulation 347 (waste) and the
Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste. The
Discussion Paper linked to ERO posting no. 019-1760, proposes changes to both of these
regulatory documents as well as recommendations on a new regulation under the Resource
Recovery and Circular Economy Act, 2016 (RRCEA).
These changes would support moving to a modern digital reporting service delivered by the
Resource Productivity and Recovery Authority (RPRA). The RPRA is a non-Crown agency with
the mandate to transition to a circular economy and a waste-free Ontario under the authority of
RRCEA and the Waste Diversion Transition Act, 2016 (WTDA).
Comments
The current system regulates and enforces the cradle-to-grave management of subject waste
as identified under Ontario Regulation 347/558, which establishes the rules for management of
such waste from collection, storage, transportation, treatment, recovery, recycling, and disposal.
This system also regulates annual registration of waste along with associated payments,
approvals, tracking, reporting, compliance and enforcement.
Through the release of the Ministry’s Discussion Paper, a number of operational questions were
raised around:
• Tracking and Reporting – How to improve reporting and data quality, ease of submitting
manifest corrections, management of the electronic documents, short-term storage of
waste and use of a mobile application and off-line entry capability.
• Transition Planning – Proposed transition timing, stakeholder readiness to transition,
ways to encourage use of the new digital reporting system and impacts on stakeholders.
• Performance Measures – How best to measure success and what performance
measures should be used.
Attachment 1 to this report provides the County’s responses to each of the questions posed in
the Discussion Paper.
The complexity of the existing system and its reliability makes it difficult to use and track waste
movement for both the user and the Province. Due to the issues with the current digital system,
the County uses the paper system even though this system is time consuming and labour
intensive. Generators lacking staff with technical expertise in hazardous waste management
find the current system requires a relatively high degree of technical knowledge.
The Ministry is proposing the design and implementation of a digital reporting service which
promises to be more user friendly, provide better management of hazardous waste generation,
transportation and processing within the province. Innovations such as offline entry capabilities
through the use of a mobile application and downloadable data in common file formats will
eliminate the need for paper waste manifests and reduce user data entry efforts and resources
Page 42 of 346
Report No: PW 2020-33
PUBLIC WORKS
Council Date: August 12, 2020
Page 4 of 5
required to complete a waste shipment. More real time reporting will occur, allowing generators
to better track their waste from cradle-to-grave.
At present, the Ministry has not identified a timeline for implementation but has asked for input
on how quickly stakeholders could transition and how best to transition a program of this
magnitude. The County is in a position to transition relatively quickly to a new reporting system.
Staff perceive the Ministry’s Discussion Paper as a positive advancement towards better
management of subject waste in Ontario, holding stakeholders accountable for their
involvement in the system, and leveling the playing field so that layman to industry experts can
effectively use the hazardous waste management system.
After interdepartmental consultation, it was identified that the cost to the County to transition to
the new digital reporting system would be minimal as we already have the technology in place.
Waste Management staff perceive this initiative as a way to decrease the administrative burden
associated with maintaining program compliance as well as allow for better data management
which can be used for business planning and budget projections.
Page 43 of 346
Report No: PW 2020-33
PUBLIC WORKS
Council Date: August 12, 2020
Page 5 of 5
Conclusions
Staff support the proposed provincial initiative to modernize the hazardous waste reporting
system in Ontario and will provide the Ministry with substantive comments. It is anticipated that
further consultation on this issue will occur and staff will continue to participate in any related
consultations.
SIGNATURES
Report Author:
Original signed by:
Pamela Antonio, BES, MPA
Supervisor of Waste Management
Departmental Approval:
Original signed by:
David Simpson, P.Eng., PMP
Director of Public Works
Approved for submission:
Original signed by:
Larry J. McCabe, B.A., A.M.C.T.
Interim Chief Administrative Officer
ATTACHMENT
Attachment 1: Oxford County Submission - Discussion Paper on Modernizing Hazardous
Waste Reporting in Ontario, ERO Posting # 019-1760
Page 44 of 346
Page 1 of 6 www.oxfordcounty.ca
Discussion Paper on Modernizing Hazardous Waste Reporting in Ontario
ERO Posting # 019-1760
___________________________________________________________________________________
Overview
Oxford County is a regional government and is responsible for delivering municipal solid waste
management services to eight (8) Area Municipalities within the County. Municipal solid waste is received
and managed at the Oxford County Waste Management Facility (OCWMF) that includes landfill waste
disposal and waste diversion programs such as yard waste composting, construction and demolition
waste recycling, e-waste collection and Municipal Hazardous or Special Waste (MHSW ).
The County is classified as a Generator of hazardous and special waste as a collector of residential
household hazardous waste material and through internal operational activities by Emergency Services
and Public Works. For the County’s internal operations, Staff undertake the following activities:
•annual waste registration through Hazardous Waste Information Network (HWIN);
•coordinating of hazardous waste shipments throughout the various County facilities;
•manifest preparation;
•monitoring of shipments (cradle-to-grave);
•data entry including manifest tracking, shipment data (material type, classification, quantity) and
carrier and receiver information;
•document retention; and,
•Ministry of Environment, Conservation and Parks (MECP) notification of extended material
storage and manifest corrections.
The County has operated a Municipal Household Hazardous Waste (MHHW) Depot since 2009. This
depot is open six (6) days per week year round and receives MHSW material generated by the residential
sector in Oxford County. Staff undertake the same duties as listed above as part of MHHW depot
operations as well as monthly invoicing and associated documentation to the Stewardship Ontario
funding organizations.
Use of paper manifests is currently the County’s preferred approach as it allows for last minute changes
to be made at time of shipment and is less onerous to use than HWIN. However, use of paper manifests
requires a significant amount of manual data entry/record keeping and is an inefficient use of staff
resources.
Oxford County supports the MECP’s objective to ensure hazardous waste reporting is easier and more
efficient for everyone as the current system is cumbersome and, at times, complicated particularly around
registration and classification of waste.
Report No. PW 2020-33
Attachment No. 1
Page 45 of 346
Oxford County Submission
ERO Posting # 019-1760
Page 2 of 6
Comments
Oxford County appreciates the opportunity to provide comments and feedback on the MECP’s proposed
modernization of the Hazardous program and offers the following responses to the specific questions
posed in the MECP discussion paper.
The Oxford County Submission, in response to ERO Posting #019-1760, was endorsed by County
Council at the August 12, 2020 Council meeting and a copy of the Council resolution has been uploaded
through the Environmental Registry portal along with the County’s comments.
Registration and Payment
Question 1: How can we ensure Generators are aware of their regulatory obligations even when they
have chosen to delegate registration and reporting requirements to another individual or
organization?
Answer: Upon completion of the annual registration of waste, Generators could receive an email
reminding them of their regulatory obligation. This email could be sent to both the delegated
registration authority as well as the owner of the site. The email would remind Generators of
regulatory requirements such as the 90 day storage requirement when editing/correcting
manifests. This email could be sent at a frequency of four (4) times per year.
Question 2. Now that businesses are moving to digital, should we allow supporting records to be kept
electronically? Are paper copies needed?
Answer: Electronic filing of supporting documentation is preferred. Keeping data and other
supporting information in one location is ideal as long as Generators have the ability to
download the information for archiving purposes.
Question 3. Currently, spills and emergency reporting is managed through the Spills Action Centre. How
should we manage registration for emergency situations going forward?
Answer: The Spills Action Centre (SAC) should remain the reporting agency for environmental
emergencies. SAC is an established organization with protocols in place to advise and
assist in times of environmental emergencies and any necessary digital improvements could
be made from within the organization.
Tracking and Reporting
Question 1: What is an appropriate amount of time to allow businesses to work offline before being
required to sync their data, eliminating gaps in time between shipment and time reported?
Answer: Ideally, the data should be synced immediately so that Transporters and Receivers can
upload their information as soon as possible, particularly where material is transported and
received the same day. Generators located in more remote areas of the province, which
may have connectivity challenges should have up to 72 hours to work offline before being
required to sync data. This could mean entering data on an offline mobile phone/tablet on
Friday with uploading taking place on Monday.
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Oxford County Submission
ERO Posting # 019-1760
Page 3 of 6
Question 2: How long do generators need access to their online registration/reporting data?
The County recommends keeping files online for two (2) years as any time period less than
two years may interfere with annual reporting. Records should be downloadable at any time
by the Generator for data management and archiving purposes.
Question 3: How would you like to access electronic manifests in the reporting service if there is no
longer a paper copy to file?
Answer: The Count y recommends providing access to file in both PDF and Excel file formats. PDF
files allows for documentation to be included in year-end reports and other applicable
documents while access in Excel allows individuals to analyze data for business and budget
planning purposes.
Question 4: How will we handle reporting during emergency situations?
Answer: The County recommends that paper copies of manifest be used for emergency situations.
Question 5: How can we improve awareness and compliance with short-term storage and onsite waste
management requirements?
Answer: The County offers the following comments:
• Some Generators are unaware of their reporting and compliance requirements even
though the MECP has published a Guidance Manual on this subject. Generators who
lack staff with technical expertise in the management of hazardous waste may often hire
a Delegate Representative to assist with hazardous waste management and shipments.
While ignorance is not a defense, some Generators may not know to alert their Delegate
Representative of possible compliance issues. Therefore, through the annual reporting
of waste generated at a site, it would be ideal to remind registrants (both Generators and
the Delegate Representative) of common compliance issues like the three (3) month
storage rule, corrections of manifest, shipping of unregistered waste, etc.
• The reporting portal could include a Help section where answers to frequently asked
questions and corrections to common mistakes can be reviewed by Generators.
• Extending the 90 day storage requirement would be helpful as many Generators only
generate partial containers of material and do not want to pay the full shipment costs to
ship partial loads. As well, extra time is required to provide written notification and track
such material. Possibly extending storage requirement to six (6) month would be
beneficial.
Question 6: What is the best way to notify of reporting non-compliance to prevent future non-compliance
and ensure timely action is taken?
Answer:
• Email notification through the Reporting Portal would be the most efficient way to notify of
non-compliance.
• Generators may be hesitant to report non-compliance in case doing so prompts a
compliance audit/visit by Ministry. Possibly, a grace period could be given to Generators
such as the first two occurrences are forgiven with a specified time period without
incurring any repercussions by the Ministry.
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Oxford County Submission
ERO Posting # 019-1760
Page 4 of 6
• The County recommends focusing on a select number of materials (i.e. higher risk
materials) and focus compliance efforts in these areas.
Question 7: How can we improve reporting of estimates and actual shipped quantities of subject waste?
Answer: The County recommends having the digital reporting service designed to manage electronic
manifests, track weights and quantities reported by Generators, and calculate an average
weight/quantity of each material type. Over time, this average would prove useful in
estimating weights for different materials.
Alternatively, a standard set of material weights could be used by material type and
percentage full. For instance, a 205L drum of pharmaceuticals that is 50% full would weigh
150kg x 0.5 fullness = 75kg. Provide that list to all participants in the program or build it into
the application/website that is generating electronic manifests.
Question 8: What other system features would you like to see in the new reporting service?
Answer: No comment at this time.
Transition Planning
Question 1: What is a reasonable amount of time to transition to electronic registration/reporting?
Answer: Complete transition over a three (3) year period where municipalities and businesses are
transitioned based on size, amount of hazardous waste generated, or geographic region,
etc.
Question 2: Are there any transition issues we should be aware of?
Answer: The County is in a position to transition to a new system with ease.
Question 3: How much will it cost your business to switch reporting to a digital reporting service?
Answer: Any additional costs for the County to transition to a digital reporting service would be
minimal.
Question 4: What supports do you need to ensure a seamless transition to a digital reporting service?
Answer: To have a seamless transition the County would like to see the following:
• A “How To” manual for each section of the digital reporting service so that we know what
information to report and how it should be reported. Doing this will reduce overall
reporting errors.
• Multiple user accounts.
• Downloadable information in both PDF and Excel formats.
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Oxford County Submission
ERO Posting # 019-1760
Page 5 of 6
Question 5: What best practices do you have in place that you think would benefit other businesses
transitioning to digital reporting services?
Answer: The County currently tracks each manifest in an Excel file to track manifest details and to
confirm receipt of the Copy 6, as well as, monitor consistent use of material shipment names.
The County also checks each manifest for errors at time of shipment and at time of entering
into the Excel file. Depending on how the digital reporting service is set up, many of our best
practices could be incorporated.
Performance Measures
Question 1: What performance measures should be in place to ensure the digital reporting service is
working for you?
Answer: The proposed performance measures outlined in the Discussion Paper will provide a
comprehensive evaluation of program success
Question 2: What performance measures would you like to see the ministry track?
Answer: In addition to the proposed performance measures outlined in the Discussion Paper, the
number of non-compliance issues would serve as a key performance indicator of the
program.
Continuous Improvement
Question 1: What continuous improvement initiatives do you think should be considered in the next
phase of the project in 2022?
Answer: Implementing a Producer Responsibility framework similar to the used tire, e-waste and
municipal blue box programs would eliminate the burden on municipalities to manage
residential hazardous waste and promote further innovation by the manufacturing sector to
reduce and recover this material as part of the overall circular economy philosophy.
Question 2: In the future, how can we move beyond the safe management of hazardous waste to the
reduction of hazardous waste?
Answer: Implementation of product bans and development of sustainable alternatives.
General Discussion
Question 1: How will the Hazardous Waste digital reporting service modernize project impact you?
Answer: The County should see a reduction in the amount of data entry currently undertaken to
manage the program.
Question 2: How would you like to be consulted on the future regulatory changes?
Answer: Consultation through the Ontario Regulatory Registry is suitable to provide comments on any
proposed regulatory changes
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Oxford County Submission
ERO Posting # 019-1760
Page 6 of 6
Question 3: What additional steps can we take to improve digital tracking of hazardous waste by
Generators from the point at which it is generated to the point at which it is disposed/treated?
Answer: Designing a simple to use digital reporting service which takes into consideration that not all
users will have industry expertise is essential in the successful launch and long term use of
the digital reporting service.
___________________________________________________________________________________
Prepared for:
HWIN Modernization Program Management Branch – Program Oversight
Further Information:
Frank Gross Manager of Transportation and Waste Management (fgross@oxfordcounty.ca)
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Report No: PW 2020-34
PUBLIC WORKS
Council Date: August 12, 2020
Page 1 of 6
To: Warden and Members of County Council
From: Director of Public Works
Updating Ontario’s Water Quantity Management Framework,
Environmental Registry of Ontario Posting No. 019-1340
RECOMMENDATIONS
1. That Oxford County Council endorse the Oxford County submission in response
to the Ministry of the Environment, Conservation and Parks Environmental
Registry of Ontario Posting No. 019-1340 regarding the proposed update to
Ontario’s Water Quality Management Framework, as outlined in Report No. PW
2020-34;
2. And further, that Report No. PW 2020-34 be circulated to Area Municipalities.
REPORT HIGHLIGHTS
The purpose of this report is to inform Oxford County Council of comments submitted by
Staff in response to the Ministry of the Environment, Conservation and Parks’ (MECP)
proposed regulations for Managing Water Takings under the Ontario Water Resources Act
R.S.O. 1990, that were posted on the Environmental Registry of Ontario (ERO #019-1340)
on June 18, 2020.
Staff reviewed the proposed MECP proposal paper and submitted comments on July 31,
2020, as outlined in this report.
Implementation Points
County comments on this Environmental Registry of Ontario posting (No. 019-1340) were
submitted to the MECP on July 31, 2020. Following Council authorization of this report, a copy
of the Council resolution will also be forwarded to the MECP to accompany the submission.
Financial Impact
There are no financial impacts associated with the adoption of the recommendations contained
in this report.
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Report No: PW 2020-34
PUBLIC WORKS
Council Date: August 12, 2020
Page 2 of 6
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
There are no risks or implications associated with the adoption of this report.
Strategic Plan (2015-2018)
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting
held May 27, 2015. The initiative contained within this report supports the Values and Strategic
Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:
3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and
provincial policy with implications for the County by:
- Advocating for fairness for rural and small urban communities
- Advocating for federal and provincial initiatives that are appropriate to our county
3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to
sustainability by:
- Ensuring that all significant decisions are informed by assessing all options with regard to
the community, economic and environmental implications including:
o Responsible environmental leadership and stewardship
DISCUSSION
Background
In 2016, a temporary moratorium was put in place on new or increased permits to take water to
produce bottled water. The moratorium was a result of public concerns over the long-term
sustainability of water and the impact that water bottling operations may have on groundwater
supplies. In the fall of 2019, the Provincial government extended the moratorium to allow for the
completion of a thorough review of the province's water taking programs, policies and science
tools. The Ministry retained the consulting services of an external third-party consultant,
BluMetric Environmental Inc., to complete an assessment of water resources in the province.
The findings of this review were:
• Ontario has an effective framework for managing water takings using the Permit to Take
Water application process.
• Bottled water takings in Ontario are not impacting the sustainability of groundwater
resources and groundwater takings for bottling are managed sustainably in the province
under existing legislation, regulation and guidance.
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Report No: PW 2020-34
PUBLIC WORKS
Council Date: August 12, 2020
Page 3 of 6
• Opportunities exist to build on the current framework to ensure water resources are
protected and used sustainably in the face of a changing climate and population growth.
Opportunities to Protect and Sustain our Water Resources
The ministry is proposing changes to water taking policies, programs and science tools based
on the outcome of the water quantity management review. To ensure water resources in Ontario
are protected and sustainably used, the Ministry has outlined 4 key areas for action and the
corresponding desired outcomes for each. These are included in the table below:
Action Desired Outcome
Goal 1: Establish clear provincial priorities of
water use
Increase transparency and provide clear and
consistent direction on priorities.
Goal 2: Update our approach to managing
water takings in quantity-stressed areas
More proactive measures to manage water
takings, including managing drought.
Goal 3: Make water taking data more
accessible to the public
Greater access to water quantity data and
increased water literacy in Ontario.
Goal 4: Give host municipalities more input
into water bottling decisions
More consultation with municipalities during
consideration of new or expanded water
takings by water bottling companies.
Proposed Regulatory Amendments
To enable these actions, the province is proposing regulatory amendments to:
• the Water Taking and Transfer Regulation (Ontario Regulation 387/04) under the
Ontario Water Resources Act, 1990 to enable all four proposed areas of action, and
• the Environmental Activity Sector Registry (EASR) - Water Taking Regulation (Ontario
Regulation 63/16) under the Environmental Protection Act, 1990 to enable action three
(making water taking data more accessible to the public).
Comments
Staff reviewed the MECP proposal paper (refer to Attachment 1) and the key points of the
proposed updated regulations are summarized below.
Regulatory Changes
Goal 1: Priorities
The MECP guidelines currently prioritize private domestic and farm purposes, generally
followed by Municipal water supply and then the industrial, commercial, and irrigation purposes.
These priorities were not established in the Water Taking and Transfer Regulation (Ontario
regulation 387/04).
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Report No: PW 2020-34
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Council Date: August 12, 2020
Page 4 of 6
The proposed action is to amend O. Reg. 387/04 with the highest priority being the Environment
and Drinking Water (equally), then Agricultural Irrigation followed by industrial/commercial and
other uses.
Goal 2: Managing Water Takings in Stressed Areas
In areas where the Province is under water quantity stress, a group of water taking users can
impact stream flows and water levels (including groundwater levels). Drought can place a
temporary stress on water resources as well. O. Reg. 387/04 requires the MECP to consider
water availability and aquatic ecosystems in an area.
The proposed update to O. Reg. 387 is to enhance the existing authority by adding explicit
direction for W ater Directors which would allow them to exercise their authority to make
permitting decisions that manages a group of water takings on an area basis. There are further
proposals to replace section 3 and section 5 of O. Reg. 387 with an approach that encourages
proactive measures to manage water takings under draught conditions.
Local Implication Goal 2
• Water resources in Ontario are generally sustainable, with a few local exceptions, such
as the Norfolk Sand Plain. The Norfolk Sand Plain, which extends into Norwich, is a
shallow groundwater source which is sensitive to drought. In the summer, water demand
increases due to irrigation and can impact municipal or private wells.
• Springford is a local municipal system impacted by summer irrigation and is an area of
concern in Oxford County for managing water stress.
Goal 3: Accessible Data
Water takings quantities and other data, such as groundwater and surface water flows and
climate data, allows for sustainable management of the resource. Increased transparency and
trust by providing broad public access for all water data in a timely manner is a key deliverable.
The ministry is proposing to amend O. Reg. 387/04 and the Environmental Activity Sector
Registry (EASR) – Water Taking Regulation (O. Reg. 63/16) under the environmental Protection
Act to allow the Ministry to make the information available to the Public.
The Ministry will be building an online resource that would hold the data and data analysis tools
within two years.
Goal 4: Municipal Input
The host municipality would need to indicate their support when a bottling company wants to
apply for a new water taking permit or expand an existing water taking permit for 379,000 litres
per day.
O. Reg. 387/04 would be amended to include this requirement when applying for a Permit to
Take Water. The host municipality (lower tier municipality) would provide support through a
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Report No: PW 2020-34
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Council Date: August 12, 2020
Page 5 of 6
municipal resolution or it could refuse support based on impacts to aquatic ecosystems, water
availability (including future needs) or water quality concerns.
Local Implication Goal 4
• In addition to the lower tier (area municipality) input in Oxford County, the upper tier
municipality in our case owns and operates (or contracts out operations in service
agreement to area municipalities). Therefore, in these circumstances, it would be
prudent to have the regulation include the municipality responsible for the water
systems.
Oxford County Submission
In response to the proposal, Oxford County submitted comments to MECP on July 31, 2020.
This submission is included in Attachment 2 and the key considerations are highlighted below:
• Municipal water supply needs for future development over a 20 year horizon should be
considered.
• Where there are supply issues, MECP should involve the Municipalities and the water
operating authorities in the form of an advisory group and engage all stakeholders in an
annual meeting to discuss water supply issues.
• Online data and analysis tools are an excellent system to ensure that those who manage
water systems, as well as various stakeholders, have current and accurate data. This
would be particularly useful if it included quantity and quality data for water combined
with climate information, precipitation and groundwater levels.
• Staff are in support of the proposed provincial objectives to give host municipalities more
input into water bottling decisions before proposed new or expanded water takings for
water bottling are considered in their jurisdiction. In addition, since the upper tier
municipality in our case owns and operates water systems (or contracts out operations in
service agreement to area municipalities), it would be prudent to have the regulation
include the municipality responsible for the water systems.
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Report No: PW 2020-34
PUBLIC WORKS
Council Date: August 12, 2020
Page 6 of 6
Conclusions
Staff are in support of the proposed provincial goals and desired outcomes of the revised Water
Quantity Management Framework and believe these will result in a sustainable water supply.
The changes in regulations will prioritize water takings, provide tools for managing water takings
in stressed areas of the province, allow full access to data, and are inclusive of municipal input.
SIGNATURES
Report Author:
Original signed by:
Don Ford
Manager of Water and Wastewater Services
Departmental Approval:
Original signed by:
David Simpson, P.Eng., PMP
Director of Public Works
Approved for submission:
Original signed by:
Larry J. McCabe, B.A., A.M.C.T.
Interim Chief Administrative Officer
ATTACHMENTS
Attachment 1: MECP Proposal Paper
Attachment 2: Oxford County Submission, July 29, 2020
Page 56 of 346
Ministry of the Environment, Conservation and Parks Updating Ontario’s
Water Quantity
Management
Framework
Proposal Paper
Report No. PW 2020-34
Attachment No. 1
Page 57 of 346
Updating Ontario’s Water Quantity Management Framework 2
Table of Contents
Minister’s Message ......................................................................................................................... 3
Introduction .................................................................................................................................... 5
Ontario’s framework for managing water takings ..................................................................... 5
The water bottling moratorium .................................................................................................. 6
The ministry’s water quantity management review .................................................................. 7
Main conclusions of the review .................................................................................................. 7
Ontario has an effective framework for managing water takings.......................................... 7
Bottled water takings are being managed sustainably under the existing framework ......... 8
Water resources in Ontario are generally sustainable, with a few local exceptions ............. 9
Opportunities to enhance the current framework to be more resilient to current and
future water quantity management challenges ..................................................................... 9
Where do we want to go? ........................................................................................................ 10
Goal 1: Establish clear provincial priorities of water use ............................................................. 11
Proposed Actions ...................................................................................................................... 11
Goal 2: Update our approach to managing water takings in stressed areas ............................... 13
Proposed Actions ...................................................................................................................... 14
Goal 3: Make water taking data more accessible ......................................................................... 16
Proposed Actions ...................................................................................................................... 16
Goal 4: Give host municipalities more input into water bottling decisions ................................. 18
Proposed Action ........................................................................................................................ 18
Summary of Proposed Actions ...................................................................................................... 20
We Want to Hear From You .......................................................................................................... 21
Find Out More About How Water Resources are Managed in Ontario ....................................... 21
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Updating Ontario’s Water Quantity Management Framework 3
Minister’s Message
Ontario is home to over 250,000 lakes, rivers, streams, wetlands and significant groundwater
sources that are the foundation of Ontario’s wellbeing and economic prosperity. They supply
safe and reliable sources of drinking water, sustain traditional activities of Indigenous peoples
and support our economy and healthy ecosystems.
Although Ontario has abundant water resources, occasional drought and seasonal water
shortages can occur in some local watersheds and areas of the province where groundwater
supplies are naturally limited.
The people of Ontario can be confident that these water resources are protected by good policy
that is based on solid science and evidence. This is why the Made-in-Ontario Environment Plan
commits to protecting our lakes, waterways and groundwater supply, now and for future
generations.
In December 2019, the government extended the moratorium on new or increasing permits to
take groundwater to produce bottled water until October 1, 2020, to provide time to consider
the findings of our review and to publicly consult on changes to how we manage water takings
before the moratorium ends.
This also gave us time to ask an independent third-party to review our findings so that we could
be sure we got it right. The independent third-party review confirmed that bottled water
takings in Ontario are not impacting the sustainability of groundwater resources and that water
takings for bottling are managed sustainably in Ontario under existing legislation, regulation
and guidance.
To increase public transparency and further ensure that vital water resources are adequately
protected and used sustainably in the province, we are proposing enhancements to Ontario’s
water taking program.
These proposed enhancements include:
• Requiring water bottling companies to have the support of their host municipalities
for new and increasing bottled water takings, with an exemption for small
businesses.
• Establishing priorities of water use in the province that can guide water taking
decisions.
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Updating Ontario’s Water Quantity Management Framework 4
• Assessing and managing multiple water takings together in areas of the province
where water sustainability is a concern.
• Making water taking data available to the public to increase transparency of how
Ontario manages water resources.
This proposal paper outlines the actions we are proposing to take. We encourage you to
provide your input on the proposed actions in this proposal paper and look forward to
reviewing your comments before making any enhancements to Ontario’s water quantity
management program. Comments and responses to the specific questions in this proposal can
be submitted to us through the Environmental Registry until August 2, 2020.
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Updating Ontario’s Water Quantity Management Framework 5
Introduction
Ontario’s framework for managing water takings
In Ontario, no one “owns” water in the ground or in lakes and rivers in the province. The
Government of Ontario is responsible for managing the water in the province on behalf of all
Ontarians. Multiple provincial ministries share the responsibility for managing water in Ontario.
Indigenous communities and local agencies, including municipalities and conservation
authorities, also have important roles. The Ministry of the Environment, Conservation and Parks
(the ministry) is responsible for administering the Ontario Water Resources Act whose purpose
is to “provide for the conservation, protection and management of Ontario’s waters and for
their efficient and sustainable use, in order to promote Ontario’s long-term environmental,
social and economic well-being”. This includes the authority to regulate water takings through
section 34 of that Act and the Water Taking and Transfer Regulation (Ontario Regulation
387/04). Additionally, the Ontario Water Resources Act gives the Minister supervision over all
surface and ground waters in Ontario.
Any water taking exceeding 50,000 litres on any day requires a Permit to Take Water, with
exceptions for domestic uses, watering of livestock or poultry, wetland conservation,
construction-related water diversion, firefighting and other emergency purposes. 50,000 litres
is roughly the volume of a large tanker truck, or the amount of water needed to fill a backyard
swimming pool to a depth of one metre. The ministry manages water takings within this
framework based on the principles of fair sharing, conservation and sustainable use. A Permit
to Take Water does not allocate a right to water or guarantee a supply of water. A permit is
also not guaranteed to be renewed. Science plays an important role in our decision-making
process when we review permit applications. Applications are classified according to their
potential for risk to the environment and interference with other water users, with higher risk
water taking proposals requiring additional technical studies for scientific review by the
ministry.
Lower-risk water takings (e.g., specific construction-related water taking activities) prescribed in
regulation under the Environmental Protection Act are not required to obtain a Permit to Take
Water, but instead are registered under the Environmental Activity Sector Registry.
Ontario recognizes the value that Indigenous peoples place on the environment and that we
share a common interest in protecting, conserving and managing the waters of Ontario for
present and future generations. Ontario remains committed to engaging with Indigenous
communities on water taking decisions.
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Updating Ontario’s Water Quantity Management Framework 6
The water bottling moratorium
Drought conditions in 2016 renewed public concerns about water security in Ontario. Some
Ontarians expressed concern about the impact that water bottling operations have on
groundwater supplies and the province’s ability to effectively monitor and regulate these
facilities. More broadly, there was a growing interest in the management of the water
resources in the province including to ensure it can protect their long-term sustainability.
In response to these concerns, in December 2016, a temporary moratorium was put in place on
new or increased permits to take groundwater to produce bottled water through the “Taking
Ground Water to Produce Bottled Water” Regulation (Ontario Regulation 463/16) under the
Ontario Water Resources Act. The moratorium prohibits new and increasing groundwater
takings for water bottling facilities if they take more than 50,000 litres of water in a day. All
existing facilities with a permit for water bottling are subject to a regulatory charge of $500 per
million litres of groundwater taken. This regulatory charge is required to be reviewed by 2022
to assess if it is set at an appropriate level to recover applicable provincial costs.
The moratorium was put in place to give the ministry time to undertake an assessment of water
resources in the province, including in areas where water bottlers currently operate, and to
review the province’s policies, programs and science tools for managing water takings.
In December 2019, the government extended the moratorium to provide time to consider the
findings of our review and to publicly consult on changes to how we manage water takings
before the moratorium ends. The moratorium expires on October 1, 2020. Extending the
moratorium also gave the ministry time to ask an independent third-party to review our
findings on bottled water takings so that we could be sure we got it right.
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Updating Ontario’s Water Quantity Management Framework 7
The ministry’s water quantity management review
The ministry recently completed its review of the province’s policies, programs and science
tools for managing water takings in Ontario. To ensure the review was comprehensive, we
considered multiple sources of information related to water management policies, the Permit
to Take Water Program and water resource (surface and groundwater) science. The ministry
retained the consulting services of an external third-party water expert and consultant,
BluMetric Environmental Inc., to help review best science practices and water resource
management approaches in other jurisdictions.
The consultant completed an assessment of water resources in the province, focusing on
selected water quantity study areas potentially vulnerable to the cumulative effects of multiple
water users, drought, climate change, population growth or changing land use. This allowed the
ministry to better understand the challenges of managing water takings under different
resource conditions and water use scenarios. BluMetric also evaluated areas where there are
existing permits to take groundwater for the purpose of water bottling, examining whether
these types of water takings are being adequately managed within the water taking permitting
framework.
For more information on the BluMetric study, to read a short summary of their findings, or to
download the full reports, visit the Environmental Registry at
https://ero.ontario.ca/notice/019-1340
Main conclusions of the review
Ontario has an effective framework for managing water takings
The current framework for managing water takings in Ontario is well suited to assessing and
managing the impacts of individual water taking proposals. Permit applications are considered
on a risk-basis and decisions are made according to scientific evidence. Proposed water takings
that are considered more complex, or those that might pose a risk to the sustainability of water
resources, require extra attention. These applications must be accompanied by a technical
report prepared by a professional engineer, professional geoscientist or surface water specialist
with the appropriate expertise for the application, demonstrating that the water taking can
occur without causing unacceptable impacts to the environment and/or other water users. The
ministry’s groundwater and surface water science experts then review these reports to confirm
the findings.
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Updating Ontario’s Water Quantity Management Framework 8
In evaluating a Permit to Take Water application, the ministry considers several factors, such as
the anticipated impact of the proposed water taking on aquatic ecosystems and water
availability in the area, how the water is being used, and the input of other persons or
communities who have an interest in the water taking.
If the review of an application determines that a water taking will likely lead to unacceptable
impacts on the environment or other water users, the ministry modifies or rejects the proposed
taking.
If it is determined that the proposed water taking is unlikely to interfere with other water users,
including the environment, the ministry issues a permit, specifying the purpose of the taking
and the amount of water that can be taken in a single day and over the course of a year. As part
of the permit, monitoring is required and often includes specific conditions that require actions
to be taken to address any unforeseen impacts. Every holder of a permit must annually report
to the ministry the amount of water taken each day during a calendar year. Even after a permit
has been issued, the ministry can limit, alter, or stop any water taking that is deemed to cause
an unacceptable impact. This provision allows the ministry to respond to changing
environmental and land use conditions or deal with unforeseen impacts. The Permit to Take
Water Manual (April 2005), describes the decision-making process followed by the ministry,
and outlines the requirements and considerations that are generally taken into account when
the ministry is evaluating a proposed or existing water taking.
Ontario’s existing assessment approaches and practices for managing individual water takings
are consistent with, and in many cases exceed, the science and management practices used in
other jurisdictions.
Bottled water takings are being managed sustainably under the existing
framework
The review found that water takings for water bottling in Ontario are being managed
sustainably under the current framework. Groundwater resources in areas where water
bottling is occurring were found to be sustainable under historical and current permitted
volumes of water takings and climate conditions. The review indicates that the impacts of
existing bottled water takings on groundwater and nearby surface water resources, and on the
water supplies for municipalities and other existing water takers are negligible.
We recognize the importance of these issues to Ontarians and the strong interest of local
communities in ensuring that water bottling operations do not affect the long-term
sustainability of their water supplies. This is why the ministry asked a panel from Professional
Geoscientists Ontario to conduct an independent third-party expert review of our conclusions
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Updating Ontario’s Water Quantity Management Framework 9
on water bottling. The panel found that the ministry’s findings are reasonable and concur that
water takings for water bottling are being managed sustainably in Ontario. The report on their
review of our findings can be found on the Environmental Registry at:
https://ero.ontario.ca/notice/019-1340
These findings give us confidence that after the current moratorium expires, groundwater
takings for water bottling will be managed effectively under the ministry’s risk-based
framework in the same way as all other purposes of water taking.
Water resources in Ontario are generally sustainable, with a few local
exceptions
Throughout Ontario, groundwater and surface water resources are generally sustainable under
current climate conditions and levels of water use. The results of the review indicated that
there are exceptions within the study areas that experience high water use in the summer and
are more susceptible to lower summer stream flows and drought. This is compounded when
there are a high number of surface water takings and significant water demand in the summer
for irrigation (e.g., some areas of the Norfolk Sand Plain, and Innisfil Creek watersheds). The
review highlighted areas where groundwater and surface water are closely linked and where
water quantity stress to one resource can quickly affect the other. Some areas using shallow
groundwater sources (e.g., Quinte, Norfolk Sand Plain, and Whitemans Creek watershed) are
also sensitive to drought. In the Quinte study area, water availability is naturally limited due to
the ability of the local geology to store water. In this case, water takings are not a contributing
factor to the sustainability of the water resources.
Opportunities to enhance the current framework to be more resilient to current
and future water quantity management challenges
Looking to the future, changing climate and population growth may affect water sustainability
in the province. Population growth and its accompanying demands for water raises questions
about the future availability of water for municipal water supply, and the impacts of increasing
municipal water takings on water resources and other water users over the long term. There is
also some uncertainty as to how changes in climate and land use will affect the long-term
sustainability of groundwater and surface water in some areas.
The review identified opportunities to build on the strong foundation of policy, program and
science tools that are already used to manage water takings in Ontario, including:
• Establishing clear provincial priorities of water use to guide decisions where there
are competing demands for water;
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Updating Ontario’s Water Quantity Management Framework 10
• Updating our approach to managing water takings in water quantity-stressed areas;
• Making water taking data, including data the ministry collects from permitted water
takers, more accessible to the public; and
• Giving host municipalities more input into water bottling decisions.
Where do we want to go?
The ministry is proposing changes to water taking policies, programs and science tools based on
the outcome of the water quantity management review. The following table outlines the goals
and desired outcomes we are aiming to achieve to ensure water resources in Ontario are
protected and sustainably used.
Goal Desired Outcomes
Goal 1: Establish clear provincial priorities
of water use
Increased transparency so the public and water
takers can learn about the criteria the ministry
considers in water taking decisions to resolve
situations where there are competing demands
for water.
Clearer and consistent direction on when and
how priorities are considered and applied.
Goal 2: Update our approach to managing
water takings in stressed areas
More proactive measures to manage water
takings based on assessments and
circumstances within an area, including for
managing drought.
Goal 3: Make water taking data more
accessible
Greater access to water quantity data for water
managers and the public.
Increased water literacy in Ontario.
Goal 4: Give host municipalities more
input into water bottling decisions
More say by municipalities before proposed
new or expanded water takings for water
bottling are considered in their jurisdiction.
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Updating Ontario’s Water Quantity Management Framework 11
Goal 1: Establish clear provincial priorities of
water use
When water is in short supply, decisions must be made about how the available water should
be shared among water users (including the environment). Some jurisdictions identify priorities
among different purposes of water use in their water management framework. In many cases,
priorities are used to determine restrictions on water taking during drought. Setting out
priorities of water use in Ontario would provide clearer and more consistent direction for
managing water takings in situations where there are competing demands for water.
The ministry has an existing guideline for evaluating the relative priority of water uses in an
area where there is insufficient water to meet existing and new uses of water. In such cases,
the takings of water for private domestic and farm purposes (i.e., livestock watering) are
considered the most important uses, generally followed by water takings for municipal water
supply. The taking of water for industrial, commercial and irrigation purposes is determined by
the availability of the water supply, and in consideration of the efficiency of use, and the
existing uses in the area.
Currently, these priorities of water use are not established in the Water Taking and Transfer
Regulation (Ontario Regulation 387/04), therefore limiting formal direction on how they should
be considered by the ministry in making water taking decisions.
Proposed Actions
Establish priorities of water use in regulation
The ministry is proposing to amend the Water Taking and Transfer Regulation (Ontario
Regulation 387/04) to identify the following priorities of water use:
I. Highest Priority
Uses
Highest priority uses would be considered in the following order:
1. Environment and Drinking Water (equally)
• Environment (e.g., maintaining stream flows, water levels and
water quality to protect human health and sustain freshwater
ecosystems)
• Drinking Water (e.g., municipal and Indigenous water supplies,
private domestic use, livestock watering, schools, hospitals)
2. Agricultural Irrigation
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Updating Ontario’s Water Quantity Management Framework 12
II. Priority Among
Other Uses
Uses not listed above would be prioritized in the following order:
1. Industrial / Commercial (e.g., golf course irrigation, aggregate
washing, industrial cooling)
2. Others (e.g., aesthetics, other non-essential uses)
Provide guidance on applying priorities of water use
Guidance will be developed to provide direction on when and how the priorities would be
considered and applied. For example, the ministry could apply the priorities when necessary to
place temporary restrictions on existing water takings during drought conditions. The priorities
of water use could also guide decisions for permitting new or increased water takings in areas
where longer-term water sustainability is a concern. In these circumstances, the needs of
existing water users would be considered before additional water taking is permitted.
It is intended that any restrictions imposed on water takers based on the proposed priorities of
water use would be exercised as a last resort, once other approaches to address competing
demands for water have been exhausted. For example, the ministry would ensure that higher
priority water users are taking reasonable measures to optimize their water supply, storage,
and distribution infrastructure, including using water efficiently and addressing water leakage,
before requiring lower priority users to reduce their water takings. The ministry would also
want to explore opportunities for voluntary arrangements among water users to share the
limited resource (e.g., staggering water takings) before imposing any restrictions on lower
priority uses.
Discussion Questions
Let us know your thoughts on the discussion questions below.
1. Do you support including priorities of water use in regulation? Why or why not?
2. How should priorities of use be applied to water taking decisions? When should it be
applied? What process should be followed? Who should be involved? What
information should be considered?
3. Municipal drinking water supply is proposed as a highest priority use. What
municipal drinking water needs should be considered a priority (e.g., current,
planned growth, longer-term growth)?
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Updating Ontario’s Water Quantity Management Framework 13
Goal 2: Update our approach to managing
water takings in stressed areas
Understanding the cumulative effect of multiple water takings on stream flows, water levels
(including groundwater levels) and other water users is critical to guide effective management
actions in areas experiencing water quantity stress. In some cases, a single water taking alone
may not have a significant effect, but multiple water takings, cumulatively, may affect the
sustainability of the water resource and as a result, the water users and aquatic ecosystems
that depend on it. It can be difficult to assess cumulative effects when considering individual
applications for a Permit to Take Water. In some cases, an approach that assesses and manages
water resources and the impact of multiple water takings on an area-basis is needed.
In 2004, high use watershed maps and policies were included in the Water Taking and Transfer
Regulation (Ontario Regulation 387/04). The approach was intended to address areas of
Ontario where the cumulative demand for water was high relative to the available supply.
Within designated high use watersheds, the regulation prohibits new or increased permitted
water takings for purposes that incorporate water into products, such as beverage
manufacturing, fruit or vegetable canning, and ready-mix concrete.
Today, the high use watershed maps and the associated prohibition that currently applies in the
designated watersheds do not respond to the unique management challenges that exist within
specific areas of the province. An updated approach to managing areas with water
sustainability concerns that is adaptive to changing conditions and that can tailor assessments
and management actions to local circumstances, is needed.
Drought can place temporary stress on water resources within some areas. While the ministry
has authority to alter or revoke a permit if conditions of the water resource change over time, it
is not practical to determine mitigative actions reactively during drought, especially where the
density of permitted water takings is high. A more proactive approach is needed to guide how
water takings could be managed when drought occurs, and how to mitigate the effects of low
water conditions to reduce the severity of droughts. Similarly, it is important for individual
water takers to consider in advance, contingency measures they could take in the event of
drought (e.g., identifying a back-up water supply).
Ontario Low Water Response is a provincial tool administered by the Ministry of Natural
Resources and Forestry that enables provincial and local authorities to be prepared in the event
of low water conditions. It provides a framework for cooperatively managing low water and
drought mitigation and response at the local level. Permitted water takings are an important
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Updating Ontario’s Water Quantity Management Framework 14
consideration for drought response in many local areas. Looking forward, there may be
opportunities to better coordinate the Ministry of the Environment, Conservation and Parks’
framework for managing water takings with Ontario Low Water Response policies and
activities.
Proposed Actions
Add authority in regulation to manage water takings on an area basis
Subsection 4(2) of the Water Taking and Transfer Regulation (Ontario Regulation 387/04)
requires the ministry to consider water availability and ecosystem needs when reviewing water
taking applications. The associated policy guidance gives Permit to Take Water Directors
discretion, where needed, to assess and manage a group of water takings within an area.
The ministry is proposing to enhance this existing authority by amending subsection 4(2) of the
regulation to add explicit direction for Permit to Take Water Directors to consider, where
relevant, the effects of a group of water takings on water availability and aquatic ecosystems
within an area.
Update existing guidance for managing water takings on an area basis
The ministry is proposing to update existing guidance to provide clearer direction to Permit to
Take Water Directors for exercising their authority to make permitting decisions in a manner
that assesses and manages a group of water takings on an area basis. For example, additional
guidance would be provided on:
• circumstances in which an area-based approach should be considered (e.g.,
when water resource sustainability is a concern);
• processes for undertaking assessments and developing a management strategy
for an area;
• methods and standards for undertaking technical studies, for example to assess
sustainability, cumulative effects, environmental flow needs, or drought
susceptibility within an area;
• engaging water users, local stakeholders, and Indigenous communities in the
process; and
• coordinating water taking decisions within an area with other provincial
programs, such as drinking water source protection and Ontario Low Water
Response.
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Updating Ontario’s Water Quantity Management Framework 15
Develop additional guidance for managing water takings in drought conditions
The ministry is proposing to develop additional guidance that would encourage proactive
measures to manage water takings under drought conditions. The guidance would cover issues
such as how the ministry could apply restrictions on water takings during a drought and
recommend contingency planning by water takers in the event of drought conditions. Options
for a new drought indicator for shallow groundwater resources would also be examined that
could support decisions about managing takings from groundwater during drought. The
proposed guidance and technical work would be coordinated with Ontario Low Water
Response and will ensure roles and responsibilities are clearly articulated and that there is no
duplication of efforts and policies.
Replacing high use watershed maps and prohibitions in the regulation
The ministry is proposing to amend the Water Taking and Transfer Regulation (Ontario
Regulation 387/04) to replace section 3 (the high use watershed maps) and section 5 (the
policies that apply within high use watersheds) with the approach proposed above. The
changes would take effect on October 1, 2020.
Discussion Questions
Let us know your thoughts on the discussion questions below.
1. Under what circumstances should the ministry consider assessing and managing
water takings on an area basis?
2. What suggestions do you have for the process of assessing and developing a strategy
to manage water takings on an area basis? For example, how should local water
users, stakeholders, and Indigenous communities be engaged?
3. How can the province help water users be more prepared for drought?
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Updating Ontario’s Water Quantity Management Framework 16
Goal 3: Make water taking data more accessible
Water resource data plays an important role in supporting evidence-based decision-making. It
allows us to build better programs and services to ensure sustainable water use and water
security for future generations. Provincial and federal governments, through several water
resources programs, monitor, collect and publicly share water quantity data including
groundwater and surface water levels and flows, precipitation and other climate data such as
drought occurrence.
As part of the Permit to Take Water Program, the ministry collects data on the amounts of
water taken daily by permit holders, as well as water monitoring and survey data associated
with permit applications and conditions. Permitting enables monitoring and tracking of actual
water use, informs provincial water management initiatives, and provides a mechanism to
resolve incidents for unacceptable interference between water takers. These data are not
currently available to the public.
Improved and more timely access to water quantity data was identified as a key gap in the
ministry’s review of its current water quantity management framework. Providing public access
to water quantity data unlocks the value of the data and promotes increased trust and
transparency in the government’s management of water resources.
For example, making the data regarding the amounts of water taken by permit holders publicly
available would support local water use planning decisions, improve the quality of water
resource assessments and reduce administrative burden and costs for those who apply for and
review Permits to Take Water. Also, publishing the data would remove the need for costly and
time-consuming requests for such information under the Freedom of Information and
Protection and Privacy Act. Further, data would be used by the province to better communicate
the state of groundwater and surface water resources.
Proposed Actions
Enable sharing of government water quantity data
The ministry is proposing to amend the Water Taking and Transfer Regulation (O. Reg. 387/04)
and the Environmental Activity Sector Registry (EASR) - Water Taking Regulation (O. Reg. 63/16)
under the Environmental Protection Act, to allow the ministry to make available to the public,
water taking data currently being reported by permit holders, as well as monitoring data
submitted in an application for or as a condition of a Permit to Take Water.
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Updating Ontario’s Water Quantity Management Framework 17
Within two years of amending the regulations, the ministry would publish the water taking data
on Ontario’s Open Data Catalogue and provide updates annually. Water level, flow monitoring
and survey data associated with permits would be shared with water managers and interested
parties by request, with a longer-term goal of making the data available publicly.
Enhance access to government water quantity data
The ministry is proposing to build a public-facing online resource that would house data and
data analysis tools. This online resource would consolidate, integrate, and provide timely public
access to existing and new data (e.g., reported water takings under permits, stream flows and
water levels, and groundwater levels).
The ministry is also planning to enhance existing data and collect new data to support science-
based water quantity management in the province.
The ministry also plans to share knowledge and build water literacy in Ontario by regularly
communicating information on the state of water resources and water resource management
programs to water managers, water users, Indigenous communities and organizations, and the
public.
Discussion Questions
Let us know your thoughts on the discussion questions below.
1. Is there any water quantity and monitoring information reported to the ministry that
should not be made publicly available? If so, why?
2. Would the proposed online resource be helpful to you? Why or why not? Are there
other mechanisms for sharing this information that would be helpful to you?
3. What data would you like to see included in the online resource?
4. How would you like to see water quantity data presented? What are the most useful
formats (e.g. maps with embedded information, reports, tables, story pages)?
5. What water resources information and guidance would you like to see made
available to the public?
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Updating Ontario’s Water Quantity Management Framework 18
Goal 4: Give host municipalities more input into
water bottling decisions
Throughout the current moratorium, the ministry has heard from local municipalities that they
would like to have a say as to whether a water bottling facility can be established within their
area.
Proposed Action
Require water bottling companies to report whether they have support from
the host municipality when applying for a new or expanded water taking
The ministry is proposing to amend the Water Taking and Transfer Regulation (Ontario
Regulation 387/04) to require water bottling companies to report whether they have support
from the host municipality when applying for a Permit to Take Water for a new water taking or
increased amount of water. The “host municipality” would be considered the single-tier or
lower-tier municipality where the proposed water taking is located.
The regulation would specify the grounds on which a host municipality could refuse to support
a proposed water taking, for example, related to concerns about its anticipated impacts to:
• aquatic ecosystems;
• water availability, including current or future municipal water supply needs; or
• water quality.
If the host municipality supports the proposed water taking, the application should include the
municipal resolution. If the host municipality does not support the proposed water taking, the
host municipality would be required to indicate its reasons for not supporting the application.
Obtaining support from the host municipality would be in addition to any other requirements
or conditions that the ministry might have in deciding whether to issue a Permit to Take Water.
This includes any requirements associated with meeting the Crown’s duty to consult Indigenous
communities.
The requirement to obtain support from the host municipality would apply to companies that
are proposing a new or increased water taking for the purpose of producing bottled water. It
would be limited to water bottling companies that have total maximum permitted daily water
takings – cumulatively within the host municipality, including currently authorized and
proposed amounts – of greater than 379,000 litres per day. Companies proposing to take water
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Updating Ontario’s Water Quantity Management Framework 19
below this threshold would not be required to indicate whether there is support from the host
municipality in order to apply for a permit. The requirement would also not apply to:
• A facility that needs to renew an existing permit for the same or lower permitted
volume, the same purpose and the same location of water taking
• A water bottling company that requires a short-term permit to conduct a
pumping test
• A water bottling facility that gets its water from a municipal water supply
• A facility that is proposing a water taking within an unorganized territory (i.e., an
area with no local municipality)
Discussion Questions
Let us know your thoughts on the discussion questions below.
1. Do you support the proposal to require water bottling companies to seek support from
their host municipality when applying for a Permit to Take Water? Why or why not?
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Updating Ontario’s Water Quantity Management Framework 20
Summary of Proposed Actions
Goal Proposed Actions How
1 Establish priorities of water use in the
Water Taking and Transfer Regulation
Amend the Water Taking and Transfer
Regulation (O. Reg. 387/04)
1 Provide guidance on applying priorities of
water use Guidance to be developed
2 Add authority in regulation to manage water
takings on an area basis
Amend the Water Taking and Transfer
Regulation (O. Reg. 387/04)
2 Update existing guidance for managing water
takings on an area basis Guidance to be developed
2 Develop additional guidance for managing
water takings in drought conditions Guidance to be developed
2 Replacing high use watershed maps and
prohibitions in the regulation
Amend the Water Taking and Transfer
Regulation (O. Reg. 387/04)
3 Enable sharing of water quantity data
Amend Water Taking and Transfer
Regulation (O. Reg. 387/04) and
Environmental Activity Sector Registry
(EASR) - Water Taking Regulation (O.
Reg. 63/16)
3 Enhance access to water quantity data
Build dedicated public-facing online
resource
Review, update existing and develop
new water quantity data sets
Regularly communicate information on
the state of water resources in Ontario
and management programs via the
ministry’s water quantity online
resource
4
Require water bottling companies to report
whether they have support from the host
municipality when applying for a new or
expanded water taking
Amend the Water Taking and Transfer
Regulation (O. Reg. 387/04)
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Updating Ontario’s Water Quantity Management Framework 21
We Want to Hear From You
You are invited to submit your comments to this proposal online through the Environmental
Registry website: https://ero.ontario.ca/. Search by registry number 019-1340.
You can also send your comments by email to:
Email: waterpolicy@ontario.ca
The public comment period will close on August 2, 2020. We will review and consider all the
comments that we receive in response to the proposal paper through the Environmental
Registry and the Ontario Regulatory Registry, via email and from our meetings with
stakeholders and Indigenous communities. Based on feedback received, we will make decisions
about our next steps in enhancing water quantity management in Ontario.
We intend to engage with the public, stakeholders, and Indigenous communities and
organizations on the development of future guidance to support the implementation of these
proposed actions.
Find Out More About How Water Resources are
Managed in Ontario
To learn more about the Ontario laws and regulations mentioned in this proposal paper and
other legislation concerning water management, protection and conservation in Ontario, please
visit Service Ontario e-Laws: www.ontario.ca/laws.
For more information on the Ministry of the Environment, Conservation and Parks and its
programs, visit: www.ontario.ca/environment.
Page 77 of 346
Page 1 of 1
July 31, 2020
Attention: Erinn Lee
Ministry of the Environment, Conservation and Parks
Sent via email to waterpolicy@ontario.ca
RE: Updating Ontario’s Water Quantity Management Framework
ERO Posting # 019-1340
The County of Oxford appreciates the opportunity to provide comments to the Ministry of the
Environment, Conservation and Parks (MECP) on the proposed regulatory changes for
managing water takings (Environmental Registry of Ontario Posting No. 019-1340).
County staff have reviewed the proposal in detail and are in support of the proposed changes
which are intended to ensure water resources in Ontario are protected and sustainably used.
Attached to this letter is the County’s detailed submission in response to the ERO posting. This
submission includes answers to the discussion questions presented in the proposal paper, as
well as key considerations that the County would like MECP to consider as part of the Water
Quantity Management Framework updates. This submission will be presented to Oxford
County Council on August 12, 2020 for endorsement and Council’s resolution on the matter will
then be forwarded to MECP.
Should you require additional information, please do not hesitate to contact Don Ford, Manager
of Water and Wastewater Services, at 519-539-9800, ext 3191 or dford@oxfordcounty.ca.
Sincerely,
David Simpson, P.Eng., PMP
Director of Public Works
Encl
PUBLIC WORKS
21 Reeve Street, PO Box 1614
Woodstock, ON N4S 7Y3
519.539.9800 I 1.800.755.0394
oxfordcounty.ca
Original signed by:
Report No PW 2020-34
Attachment No. 2
Page 78 of 346
Updating Ontario’s Water Quantity Management Framework
Oxford County Submission to Environmental Registry of Ontario Posting No. 019-1340
Located in the heart of Southwestern Ontario, Oxford County is the upper tier municipality and
is home to eight area municipalities.
Oxford County’s Public Works Department operates 17 drinking water systems providing
approximately 85,000 customers with safe, potable drinking water.
Oxford County Responses to the MECP Proposed Questions:
Goal 1: Establish clear provincial priorities of water use
1. Do you support including priorities of water use in regulation? Why or why not?
Oxford County supports the updates to Ontario Regulation 387/04, because it sets the
priority on municipal drinking water.
2. How should priorities of use be applied to water taking decisions? When should it be
applied? What process should be followed? Who should be involved? What information
should be considered?
Municipal drinking water supply should be considered a priority as this sustains our
communities. The decision making process should begin with the permit to take water
and involve a review by the local municipality and water operating authority.
3. Municipal drinking water supply is proposed as a highest priority use. What municipal
drinking water needs should be considered a priority (e.g., current, planned growth,
longer-term growth)?
Future development over a 20 year horizon should be considered.
Goal 2: Update our approach to managing water takings in stressed areas
1. Under what circumstances should the ministry consider assessing and managing water
takings on an area basis?
Should there be an issue of supply under normal or drought conditions the MECP
should exercise the added authority and proactive measures to ensure the supply to
the priority users as identified.
PUBLIC WORKS
21 Reeve Street, PO Box 1614
Woodstock, ON N4S 7Y3
519.539.9800 I 1.800.755.0394
oxfordcounty.ca
Page 79 of 346
Oxford County Submission
ERO Posting No. 019-1340
2 / 3
2. What suggestions do you have for the process of assessing and developing a strategy
to manage water takings on an area basis? For example, how should local water users,
stakeholders, and Indigenous communities be engaged?
MECP should involve the Municipalities and the water operating authorities regarding
supply issues in an advisory group and engage all stakeholders in an annual meeting
to discuss water supply issues.
3. How can the province help water users be more prepared for drought?
Trending the water takings over time in graphs would be useful way to view the
information. This could also highlight drought conditions water usage and allow the
public to know when there is a need to conserve.
Goal 3: Make water taking data more accessible
1. Is there any water quantity and monitoring information reported to the ministry that
should not be made publicly available? If so, why?
Oxford County support full transparency and sharing of data to all stakeholders without
restriction.
2. Would the proposed online resource be helpful to you? Why or why not? Are there
other mechanisms for sharing this information that would be helpful to you?
Online data and analysis tools is an excellent system to allow those who manage water
systems and various stakeholders’ current, accurate data.
3. What data would you like to see included in the online resource?
Particularly useful would be quantity and quality data for water combined with climate
information, precipitation and groundwater levels were included.
4. How would you like to see water quantity data presented? What are the most useful
formats (e.g. maps with embedded information, reports, tables, story pages)?
Trending the water takings over time in graphs would be useful way to view the
information.
5. What water resources information and guidance would you like to see made available
to the public?
Oxford County support full transparency and sharing of data to all stakeholders without
restriction.
Page 80 of 346
Oxford County Submission
ERO Posting No. 019-1340
3 / 3
Goal 4: Give host municipalities more input into water bottling decisions
1. Do you support the proposal to require water bottling companies to seek support from
their host municipality when applying for a Permit to Take Water? Why or why not?
Oxford County supports the proposed provincial objectives to give host municipalities
more input into water bottling decisions before proposed new or expanded water
takings for water bottling are considered in their jurisdiction. While this doesn’t impact
Area Municipalities within Oxford County directly at this time, having local input is
critical in managing water resources.
In addition since the upper tier municipality in our case owns and operates (or
contracts out operations in service agreement to area municipalities) it would be
prudent to have the regulation include the municipality responsible for the water
systems which in our case is the upper tier.
Page 81 of 346
Municipal Council of the County of Oxford
Date:Wednesday, August 12, 2020
Moved By:
Seconded By:
David Mayberry
Connie Lauder
Resolved that the recommendations contained in Report No. CS 2020-33, titled “County Council Composition
and Election of Head of Council (Warden) – Next Steps”, be adopted;
And further, that Oxford County's council composition be maintained as status quo beyond the current term of
council;
And further, that the current process of electing a Warden from a sitting member of County council continue
beyond the current term of council.
______________________________________
Motion Carried - C. Senior
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Report No: CS 2020-33
CORPORATE SERVICES
Council Date: August 12, 2020
Page 1 of 9
To: Warden and Members of County Council
From: Director of Corporate Services
County Council Composition and Election of Head of Council
(Warden) – Next Steps
RECOMMENDATIONS
1.That the information contained in the “County Composition and Election of Head of
Council (Warden) – Next Steps” report be received;
2.And further, that County Council draft a final position with respect to the future
composition and method of electing the head of council to take effect at the beginning
of the 2023-2027 term of council;
3.And further, that a copy of this report and resolutions of Council’s final position be
circulated to the Councils of the Area Municipalities for adoption.
REPORT HIGHLIGHTS
Final results of residents’ comments received through the public meeting and community
engagement campaign regarding the future composition of County Council and election of the
Head of Council (Warden)
Implementation Points
Upon review and consideration of the survey responses and resident comments, it is recommended
that Council set a final position regarding County Council’s Composition and method for the Election
of the Head of Warden and Term of Warden at the August 12, 2020 meeting.
The County Clerk will circulate the resolutions as adopted by Council at its meeting of August 12,
2020 with respect to the future composition and method of electing the head of council to the Area
Municipalities for adoption at their local council meetings.
Upon conclusion of the legislated review of the County’s council composition, the Minister of
Municipal Affairs and Housing will be notified accordingly and, if any changes are approved, the
necessary steps as outlined in this report will be taken.
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Financial Impact
This report has no financial implications beyond that approved within the 2020 Business Plan and
Budget.
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
As previously indicated and through the initial Council Composition Review report (CS 2020-11), the
Province of Ontario, through the Modernizing Ontario’s Municipal Legislation Act, 2017, (Bill 68),
requires all upper-tier municipalities to periodically undertake a review of the composition of their
councils. The Ministry of Municipal Affairs and Housing has set a deadline of December 1, 2020 for
the County of Oxford’s review.
Failure to either initiate a change in council composition or affirm the existing council composition by
this deadline may result in the Minister of Municipal Affairs and Housing intervening by imposing
regulation to unilaterally change the composition of the upper-tier council.
Strategic Plan (2015-2018)
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held
May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and provincial
policy with implications for the County by:
- Advocating for fairness for rural and small urban communities
- Advocating for federal and provincial initiatives that are appropriate to our county
4. i. A County that Informs and Engages - Harness the power of the community through conversation
and dialogue by:
- Providing multiple opportunities for public participation and a meaningful voice in civic affairs
- Understanding and addressing public aspirations for a more livable community
4. ii. A County that Informs and Engages - Inform the public about County programs, services and
activities through planned communication that includes:
- Regular County-Area Municipal information exchange
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DISCUSSION
Background
The Municipal Act states that a key principle of fair representation is ensuring that local
representation at the regional level keeps up with changing demographics over time. To ensure
council composition continues to reflect local and demographic needs, the Municipal Act, through the
Modernizing Ontario’s Municipal Legislation Act, 2017, (Bill 68) requires that all regional
municipalities review their council composition. This requirement began after the 2018 municipal
election and must be done within two years after every second regular municipal election. The
Ministry of Municipal Affairs and Housing has set a deadline of December 1, 2020 for the County of
Oxford’s review to take effect at the beginning of the 2023-2027 term of council.
Although review of the election of the head of council is not a legislated requirement, County Council
has expressed an interest in carrying out a concurrent review to ensure the election process
continues to effectively serve the County’s constituents.
On March 11, 2020, Oxford County Council adopted Report No. CS 2020-11, titled “County Council
Composition and Election of Head of Council (Warden) Review”, which outlined a process and
timelines required in order to meet the December 1, 2020 deadline as set out by the Minister of
Municipal Affairs and Housing.
At its meeting of June 10, 2020, Oxford County Council was presented with a follow-up report
(number CS 2020-21) to review and consider the input provided by the Area Municipal Councils and
to recommend a draft position to take effect at the next municipal election. The following resolution
was adopted:
“Resolved that the recommendations contained in Report No. CS 2020-21, titled “County
Council Composition and Election of Head of Council (Warden) Review – Update” be
adopted;
And further, that Council composition remain as status quo.”
A public meeting was held July 8, 2020 at which time one resident participated. Oxford County
Council was also presented with Council report number CS 2020-26, outlining the details of the
community engagement campaign which ran from June 17 to August 1, 2020. The following
resolution was adopted:
“Resolved that the recommendations contained in Report No. CS 2020-26, titled “County
Council Composition and Election of Head of Council (Warden) Review – Community
Engagement Update” be adopted”.
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Comments
Requirements and Considerations
Options which can be considered with respect to council composition include the following:
Maintain the status quo of ten members of council (50% Urban, 50% Rural); or
Increase or decrease the number of representatives on County council effective with the next
term of council.
Options which can be considered with respect to the election of the Head of Council (Warden)
include the following:
Election from within:
Continue with council’s current process for electing a warden as outlined in the Procedure
By-law which includes the election of a sitting member of County council for the entire term of
council; or
Continue with the County’s current process for electing a warden as outlined in the Procedure
By-law which includes the election of a sitting member of County council for the period of one
year; or
Continue with the County’s current process for electing a warden as outlined in the Procedure
By-law which includes the election of a sitting member of County council for the period of two
years.
Election at large:
In addition to electing a mayor and councillors at the local level, residents would be asked to
elect a warden from ‘at large’ (without specificity to an area municipal ward or jurisdictional
boundaries) on October 24, 2022 for the four year term of council.
Depending on the recommendations made with respect to the number of council
representatives on council, election of a warden at large could potentially increase the
number of members of County council by one.
Public Meeting and Public Engagement
In accordance with section 218 subsection 173(3) of the Municipal Act with respect to restructuring,
“Council shall consult with the public by giving notice of, and by holding, at least one public meeting”.
As indicated, the public meeting was held on July 8, 2020.
The Public Engagement Campaign, through Speak Up Oxford! attracted 221 visitors and received
127 responses. Survey respondents were asked a series of seven questions. Below is a brief
summary of those Q&A’s. Detailed responses and comments can be viewed on Attachment 2.
1. Right now, County Councillors elect a County Warden among themselves at the start
of a new Council term. Should this continue?
34 respondents felt this practice should continue;
86 respondents felt that the residents of Oxford County should vote in a Warden
every four years;
8 weren’t sure.
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2. How long should the County Warden serve?
93 respondents felt it should remain as the full 4 years of a Council term
22 respondents felt it should change halfway through the Council term (2 years)
6 respondents felt it should change every year
6 weren’t sure
3. Right now, there is a balance of five urban councillors and five rural councillors. Is this
mix right?
27 respondents felt the seats at County Council should stay the same
96 respondents felt this doesn’t serve the County anymore and should change
4 weren’t sure
4. If you answered “no” to Question 3 above, do you have a suggestion for us to
consider?
Residents were provided with the opportunity to comment on this question. Below is a
summary of their answers - detailed responses can be viewed on Attachment 2 as
included within this report.
i. Approximately 58 respondents commented they’d like more representation
from Tillsonburg
ii. Approximately 19 respondents commented they’d like representation based on
population
iii. Approximately 7 respondents commented they’d like more representation from
Ingersoll
iv. Approximately 4 respondents commented they’d like equal representation
from all councils
*Other comments included recommendations with respect to election of the Warden,
weighted voting, less representation, etc.
5. Have you read the Council Report from June 10, 2020?
27 respondents indicated they had read the full report.
56 respondents indicated they had not read the report.
43 indicated they had read some of the report.
6. Do you have any further comments or feedback about what you may have read in the
Council report or in the review in general?
A variety of comments and feedback was received including those expressing a
desire to increase the number of representatives from the Town of Tillsonburg;
recommendations regarding election of the Warden, and a variety of others. Detailed
responses can be viewed on Attachment 2 as included within this report.
7. How did you find out about this project?
Options included County Council, Council this Week, Newspaper, Radio, Rogers TV,
Social Media, Someone else, from work, County website or other.
i. 61 indicated they’d heard about it through Social Media
ii. 37 indicated they’d heard about it through someone else
iii. The other mediums accounted for the additional respondents
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Triple Majority Support
Regional municipalities can either change their council composition by passing a by-law or affirm
their council composition by adopting a resolution. If the regional municipality does not receive
“triple majority” support for either by the deadline, the Minister of Municipal Affairs and Housing has
the authority to make a regulation to change the regional municipality’s composition.
Triple Majority Support is defined in the Municipal Act as follows:
• “A majority of all votes on upper tier council”:
o A majority of the members of County of Oxf ord Council is defined in subsection 237(1)
of the Municipal Act as “a majority of members representing at least one-half of the
lower-tier municipalities is necessary to form a quorum”
• “A majority of all the lower-tier councils have passed resolutions consenting to the by-law”
o Five Area Municipal Councils must be in support of the proposed by-law
• “The total number of electors in the lower-tier municipalities that have passed resolutions
consenting to the proposal form a majority of the electors of the upper-tier municipality”
o The sum of the electors in the Area Municipalities who have passed resolutions in support
of the proposed by-law must add up to a minimum of 40,934 electors (one half plus one)
In the event that a regional government does not submit a position with respect to its council
composition, the Minister can make regulation under subsection 14(7) of the Municipal Act to
change the composition of council, which may include anything that could be included in a by-law
of the upper-tier municipality under sections (1) to (5), with regard for the principle of
representation by population.
Table 1 below sets out the number of electors by Area Municipality for the purposes of meeting the
triple majority requirements to constitute a change in council composition and for assessing the
appropriateness of the County’s council representation based on the 2018 electorate listing and
forecasted population growth figures presented in Table 2.
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Table 1 – Number of Electors by Area Municipality – 2018 Election
Municipality Electors (2018)
Township of Blandford-Blenheim 5,940
Township of East Zorra-Tavistock 5,157
Town of Ingersoll 9,264
Township of Norwich 7,711
Township of South-West Oxford 5,367
Town of Tillsonburg 12,583
City of Woodstock 29,669
Township of Zorra 6,174
Total Eligible Voters Oxford County (2018) 81,865
Majority 40,934
Table 2 – Population Growth Projections by Area Municipality
Population1
Location 2016 20182 2021 20222
Oxford County 113,940 117,520 122,890 124,680
Woodstock 42,040 43,870 46,620 47,540
Ingersoll 13,110 13,560 14,240 14,470
Tillsonburg 16,310 16,740 17,380 17,590
Blandford-Blenheim 7,600 7,750 7,980 8,060
East Zorra-Tavistock 7,330 7,570 7,940 8,060
Norwich 11,310 11,530 11,850 11,960
South-West Oxford 7,880 7,980 8,140 8,190
Zorra 8,360 8,510 8,740 8,820
Source: 2019 growth forecasts (Hemson)
1. Forecasted population includes a net Census undercount of approximately 2.8%.
2. Annualized forecast estimates for 2018 and 2022 were derived from the Hemson five year interval forecasts,
assuming straight line growth between intervals.
3. Numbers are rounded.
The following table presents the population in each Area Municipality that is represented by council
using the population from the year of the current term’s election compared to the population
representation for councillor complement using the 2022 forecasted population figures.
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Report No: CS 2020-33
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Council Date: August 12, 2020
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Table 3 – Representation by Population Comparison
Municipality No. of
Council
Reps
County
Councillor
Representation
per Resident
(2018)
County Councillor
Representation
per Resident
(2022)1
% Change
Township of Blandford-
Blenheim
1 7,750 8,060 4.0%
Township of East Zorra-
Tavistock
1 7,570 8,060 6.5%
Township of Norwich 1 11,530 11,960 3.7%
Township of South-West
Oxford
1 7,980 8,190 2.6%
Township of Zorra 1 8,510 8,820 3.6%
Town of Ingersoll 1 13,560 14,470 6.7%
Town of Tillsonburg 1 16,740 17,590 5.1%
City of Woodstock 3 14,623 15,847 8.4%
Total Oxford County 10
Note 1 – based on status quo council composition for next election year
Proposed Timelines
Staff recommends continuing with the following timelines in order to ensure the
December 1, 2020 deadline is met:
Item
Date
Set final position
August 12, 2020
Receive Area Municipal Council consideration and formal position
October 2, 2020
Consider resolutions from Area Municipalities
October 14, 2020
Adoption of by-law supporting Council’s position
October 28, 2020
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Council Date: August 12, 2020
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Conclusions
The information contained within this report outlines the results of the public engagement
campaign with respect to the County’s legislated requirement to undertake a review of the
Council’s composition and a concurrent review of the County’s election of Warden process to
ensure our regional governance model effectively meets the future needs of the constituents of
Oxford County.
In order to ensure the entire process is completed by the December 1, 2020 deadline, it is
recommended that Council adopt a final position by two separate resolutions to be considered
by the area municipal councils. One to either propose changes or confirm status quo with
respect to Council’s future composition and one with respect to the method of electing the
Warden on Monday, October 24, 2022. Failure to do so may result in the Minister of Municipal
Affairs and Housing intervening by imposing regulation to unilaterally change the County’s
council composition.
SIGNATURES
Report Author:
Original signed by
Chloé J. Senior
Clerk
Departmental Approval:
Original signed by
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
Approved for submission:
Original signed by
Larry J. McCabe, B.A., A.M.C.T.
Interim Chief Administrative Officer
ATTACHMENTS
Attachment 1 Council Composition Review – Survey Response Summary
Attachment 2 Council Composition Review – Survey Response Detailed Report
Page 91 of 346
August 28, 2020
Subject: Amendments to Ontario Regulation 244/97 and the Aggregates of Ontario
Provincial Standards under the Aggregate Resources Act
Dear Ontario Heads of Council and Clerks,
Earlier this year, the Ministry of Natural Resource s and Forestry hosted a 93 -day
consultation period on the Environmental Registry regarding changes to Ontario Regulation
244/97 under the Aggregate Resources Act (ARA) to improve the way aggregates are
managed and support the growth of the province’s commu nities. We received hundreds of
comments from a variety of sources including industry, municipalities, agricultural,
environmental and community groups, Indigenous communities and partners, and members
of the general public.
I am writing today to notify you that after carefully considering all the feedback received, the
provincial government is moving forward with a number of amendments to Ontario
Regulation 244/97 under the Aggregate Resources Act (ARA). These regulatory changes
will ensure we maintain a steadfast commitment to protecting the environment and
managing impacts to communities while reducing unnecessary administrative requirements
and creating opportunities for growth.
The ministry is implementing these changes in phases: some will come into effect
September 1, 2020, while others will follow on April 1, 2021. Changes affecting existing
operations will come into effect January 1, 2022. Existing standards will remain in effect
until such time a s they are replaced by those changes coming into effect in r egulations.
A summary providing more detail regarding these changes can be found on the
Environmental Registry (ERO# 019 -1303 – https://ero.ontario.ca/notice/019 -1303. We
encourage you to review the notice, regulation and Standards for more information. If you
have any questions abo ut the changes to the regulation or the Provincial Standards, please
email the ministry at aggregates@ontario.ca .
Sincerely,
Jennifer Keyes
Director, Resources Planning and Development Policy Branch
Ministry of Natural Resources and Forestry
c: Pauline Desroches, Resources Development Section
Ministry of Natural Resources and
Forestry
Resources Planning and Development
Policy Branch
Policy Division
300 Water Street
Peterborough, ON K9J 3C7
Facsimile: 705-755-1971
Ministère des Richesses naturelles et
des Forêts
Direction des politiques de planification
et d'exploitation des ressources
Divi sion de l’élaboration des politiques
300, rue Water
Peterborough (Ontario) K9J 3C7
Télécopieur : 705-755-1971
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STAFF REPORT
Report No: CL 32-2020
Meeting Date: 01 Sep 2020
Department: Clerk's Department
Engage and Inform Committee Recommendation: Random Act of Kindness Day
Recommendation:
RESOLVED that the Council of the Township of South-West Oxford receive report CL
32-2020: Engage and Inform Committee Recommendation: Random Act of Kindness
Day for information;
AND FURTHER THAT Council declare Tuesday, October 20th, 2020 as SWOX
Random Act of Kindness Day;
AND FURTHER THAT Council provide direction to staff to promote random acts of
kindness throughout the month of October in South-West Oxford through Township
social media, the village voice and invite all municipalities within the County to
participate in Random Act of Kindness Day with us.
Purpose:
The purpose of this report is to bring forward for Council’s information and consideration
a recommendation made by the Township’s Engage and Inform Committee.
Background:
Random Act of Kindness Day is a day to celebrate and encourage random acts of
kindness and to celebrate the “pay it forward” mentality.
The Random Act of Kindness Foundation (RAK) was founded in 1995 in the United
States. RAK is an internationally recognized non-profit organization founded upon a
powerful belief in kindness and dedicated to providing resources and tools that
encourage acts of kindness. Random acts of kindness may occur on any day and is
celebrated throughout the world on different days. National Random Act of Kindness
Day originated in New Zealand on September 1st, 2004 – it is celebrated on February
17th in the United States.
Discussion:
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The Engage and Inform Committee has had ongoing discussions about how to build
community and create a sense of belonging within our municipality. From this
discussion, Engage and Inform Committee member, Catherine White, suggested that
the Township encourage a Random Act of Kindness Day.
There are many different ways to show kindness and these thoughts about how to show
kindness may vary between individuals; however, some ideas include:
• Pay for the coffee or meal for the person in front of you in line;
• Leave a kind note for someone, with no explanation;
• Share words of encouragement. You never know who might need them;
• Drop off a load of groceries at the local food pantry;
• Mail a “thinking of you” card to someone you’ve not talked to in a while;
• Leave money on a vending machine for someone;
• Pick up groceries for or bake cookies for the elderly;
• Plant a tree;
• Serve at a homeless shelter;
• Volunteer at a veterinarian office or animal shelter;
• Pick up litter found within your community;
• Hold the door open for someone;
• Rake leaves for your neighbour;
• Paint a rock and leave it along a trail for others to enjoy;
• Send a thank you to local first responders;
• Just smile.
These are only a few of many examples of ways to show kindness within our community
and to our neighbours.
By declaring October 20th, 2020 as Random Act of Kindness Day within South -West
Oxford staff will use the Township’s various media outlets to promote and share ideas
about acts of kindness that we can all do. The Committee hopes that Random Act of
Kindness Day will help encourage community engagement and sharing ideas about
how we can all do things each day to create sense of community and well-being.
Further, the Committee suggested that Council encourage all municipalities within
Oxford County to celebrate and promote random act of kindness day within their own
communities as well.
Strategic Plan:
The Township will promote quality of life by protecting and enhancing our natural
environment and create a sense of well-being, belonging and active engagement
in the community.
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Financial Implications:
There are no financial implications to the Township.
Julie Forth
Approved by Treasurer Larder and CAO Greb
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Subject: Updated Shared Physician Recruitment & Retention Matrix & Agreement
Report Number: CAO 20-09
Author: Laura Pickersgill, Legislative Services Coordinator
Meeting Type: Council Meeting
Meeting Date: September 14, 2020
___________________________________________________________________
RECOMMENDATION
THAT Council receives Report CAO 20-09 Updated Physician Recruitment and
Retention Matrix and Agreement;
AND THAT Council adopts the updated Physician Recruitment and Retention Matrix
and Agreement.
BACKGROUND
At the April 24, 2017 Council meeting, Council passed a resolution to support a shared
physician recruitment incentive support model and agreement between the Town of
Tillsonburg and Tillsonburg District Memorial Hospital.
DISCUSSION
As Council is aware, physician recruitment is critical to ensuring the primary health care
needs of our growing population are met. Lack of access to family physicians is not only
a serious community health issue, impacting our citizens, but also an economic
development issue impacting the Town’s business community. The Town of Tillsonburg
and Tillsonburg District Memorial Hospital have been working together as part of the
Physician Recruitment and Retention Committee to develop an incentive support model
in order to assist in attracting physicians to the area.
While this model has been successful in recruiting family physicians to the area, due to
the attrition of physicians, aging population and acuity of emergency department, there is
a high need to have specialist physicians in the area. The model also needed to be
updated to continue to attract family physicians as there are many area family physicians
slowing down and retiring.
The changes made to the model include:
Addition of the second column in the matrix that is applicable specifically for
specialty physicians
$10,000 in moving expenses for reallocation outside of the Province (up from the
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CAO 20-09
Page 2 of 3
previous $5,000 expense)
The time frame for clinical space including payment for clerical support has
increased from a 3-month to 6-month time frame
At the Physician Recruitment and Retention Committee meeting held on August 4, 2020,
the following resolution was passed:
Moved by: Dr. Jamie Cluett
Seconded by: Mayor Molnar
THAT the Physician Recruitment & Retention Committee adopts the revised
Physician Recruitment Matrix and Agreement as updated with noted
amendments;
AND THAT Tillsonburg District Memorial Hospital and the Town of Tillso nburg
move forward with implementing the revised Matrix and Agreement.
FINANCI AL IMPACT/FUNDING SOURCE
There is $70,000 currently budgeted for 2020 Physician Recruitment. If there were
physician recruitments proposed for the remainder of 2020 a subsequent report would be
brought to Council.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
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CAO 20-09
Page 3 of 3
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Red-lined Updated Recruitment Matrix
Updated Recruitment Matrix
Updated Recruitment Agreement
CAO 17-03 Shared Physician Recruitment Incentive Support Model
Report Approval Details
Document Title: CAO 20-09 Updated Shared Physician Recruitment Incentive
Support Model.docx
Attachments: - CAO 20-09 Appendix A.docx
- CAO 20-09 Appendix B.docx
- CAO 20-09 Appendix C.docx
- CAO 20-09 Appendix D.pdf
Final Approval Date: Sep 9, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Sep 2, 2020 - 1:38 PM
Kyle Pratt - Sep 9, 2020 - 5:25 AM
Michelle Smibert - Sep 9, 2020 - 7:55 AM
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Shared Physician Recruitment Incentive Support Model – Family Physicians, Internal
Medicine, Hopitalists, Emergency Medicine and Surgery Trained Physicians
EXECUTIVE SUMMARY
The purpose of this report to the Physician Recruitment Committee is to propose an amendment
to the Physician Recruitment Incentive Support Model that is currently in place.
BACKGROUND
In January 2016, a Shared Physician Recruitment Incentive Support Model was implemented
collaboratively between the Town of Tillsonburg and Tillsonburg District Memorial Hospital
(TDMH). At that time, it was recognized that family physicians are critical to the town’s further
growth and prosperity. Since that time, three important factors have changed the landscape,
necessitating a re-evaluation of the incentive framework. First, it has become apparent that as
the demographics of the population of our community ages the health care needs of our patient
population have become increasingly complex necessitating the need to recruit physicians
specially trained in areas like cardiology, respirology and gerontology. Secondly, the acuity of
patients seen in our Emergency Department (ED) has increased. Lastly, our physicians too are
aging. Family physicians, with increasing frequency, are expressing the desire to limit their
practice to their offices and are opting out of providing coverage to the ED and ho spitalized
patients. We currently employ two General Surgeons and one has indicated he will be retirement
in July 2021. This is driving the need for TDMH to recruit specialist in Internal Medicine,
Hospitalists, Surgeons and ED Trained Physicians.
The pressures described above are creating an unprecedented pressure to recruit physicians
into our community; however, we are experiencing difficulty in attracting these skilled
professionals. As highlighted in 2016, financial incentives will increase the probability of
physicians relocating to the community.
OBJECTIVE: To ensure the ongoing sustainability/viability of the hospital is imperative that
physicians with appropriate training are available to service the community.
RECOMMENDATION: DRAFT INTERNAL MEDICINE, HOSPITALISTS, EMERGENCY
AND SURGERY PHYSICIANS INCENTIVE
Transitional Support Package:
• A forgivable loan of $30,000 based on a five-year return of service
agreement for full service to the hospital and community;
• Six months of accommodation at a property owned by TDMH;
• Moving/travel expenses of up to $10,000 if moving internationally/out of
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Page 2 / 3 CAO
province and $5000 for moves within the province to assist you in relocating to
Tillsonburg.
• Clinic space including payment for clerical support to handle bookings, office
visits and patient records for up to six months at no cost to you. This is not a
permanent arrangement and we will work with you to develop a clinic within
the hospital that is cost neutral to the hospital.
• Access to Hospital On-Call Coverage Funding.
The following chart outlines the current Shared Physician Recruitment Incentive Support Model
for Family Physicians and the proposed Shared Physician Recruitment Incentive Support Model
for Internal Medicine, Hospitalists and ED Trained Physiciains recruited to TDMH.
SHARED PHYSICIAN
RECRUITMENT INCENTIVE
SUPPORT MODEL
FAMILY PHYSICIAN
SHARED PHYSICIAN
RECRUITMENT INCENTIVE
SUPPORT MODEL
SPECIALTIES (i.e.
INTERNAL MEDICINE,
SURGERY)
Contribute up to
$5,000.00 in moving
expenses for relocation
to Tillsonburg (with
appropriate receipts).
The physician recruit must
reside within 15
kilometers of Tillsonburg
for the moving stipend to
apply.
$10,000 in moving
expenses for relocation
to Tillsonburg from out
of Province (with
appropriate receipts)
The physician recruit
must reside within 15
minutes kilometers of
Tillsonburg for the
moving stipend to apply.
$5,000.00
$10,000.oo
Contribute up to
$5,000.00 in moving
expenses for relocation to
Tillsonburg (with
appropriate receipts).
The physician recruit must
reside within 15 kilometers
of Tillsonburg for the
moving stipend to apply.
$10,000.00 in moving
expenses for relocation to
Tillsonburg from out of
Province (with
appropriate receipts
The physician recruit must
reside within 15 kilometers
of Tillsonburg for the
moving stipend to apply.
$5,000.00
$10.000.00
Six months of housing
support up to $7,350.00.
$7,350.00 Six months of housing
support up to $7,350.00.
$7,350.00
Up to $10,000 for Clinic
space and equipment
updates, to the Clinic that
will employ the physician
$10,000.00 Clinic space including
payment for clerical
support to handle
bookings, office visits and
$10,000.00
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Page 3 / 3 CAO
recruit (with appropriate
receipts) (i.e. Electronic
Medical Record, new
equipment)
patient records for up to
six months at no cost to
the recruit. This is not a
permanent arrangement
and the Hospital will work
with the recruit to develop
a clinic within the hospital
that is cost neutral to the
Hospital.
Maximum $6,000 per
month, for the first six
months, payable to the
physician recruit toward
clinic overhead costs
(with appropriate
receipts).
$36,000.00 stipend of $30,000 based
on a five-year return of
service agreement for full
service to the hospital and
community;
)
$30,000.00
TOTAL INCENTIVE $58,350.00 $52,350.00
TOTAL INCENTIVE IF
PHYSICIAN MOVING OUT
OF PROVINCEzt
$68.350.00
$62.230.00
The total amount that could be reimbursed per recruit, based on the proposed support
model, is $52,235.00 which would be a 50/50 split between the Town of Tillsonburg and
TDMH.
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Page 1 / 2
Shared Physician Recruitment Incentive Support Model – Family Physicians, Internal
Medicine, Hospitalists, Emergency Medicine and Surgery Trained Physicians
August 4, 2020
EXECUTIVE SUMMARY
The purpose of this report to the Physician Recruitment Committee is to propose an amendment
to the Physician Recruitment Incentive Support Model that is currently in place.
BACKGROUND
In January 2016, a Shared Physician Recruitment Incentive Support Model was implemented
collaboratively between the Town of Tillsonburg and Tillsonburg District Memorial Hospital
(TDMH). At that time, it was recognized that family physicians are critical to the town’s further
growth and prosperity. Since that time, three important factors have changed the landscape,
necessitating a re-evaluation of the incentive framework. First, it has become apparent that as
the demographics of the population of our community ages the health care needs of our patient
population have become increasingly complex necessitating the need to recruit physicians
specially trained in areas like cardiology, respirology and gerontology. Secondly, the acuity of
patients seen in our Emergency Department (ED) has increased. Lastly, our physicians are
aging. Family physicians, with increasing frequency, are expressing the desire to limit their
practice to their offices and are opting out of providing coverage to the ED and hospitalized
patients. We currently employ two General Surgeons and one has indicated he will be retire in
July 2021. All of these factors are driving the need for TDMH to recruit specialists in Internal
Medicine, Hospitalists, Surgeons and ED Trained Physicians.
The elements described above are creating an unprecedented pressure to recruit physicians into
our community; however, we are experiencing difficulty in attracting these skilled professionals.
As highlighted in 2016, financial incentives will increase the probability of physicians relocating
to the community.
OBJECTIVE
To ensure the ongoing sustainability/viability of the hospital is imperative that physicians with
appropriate training are available to service the community. As such we are recommending the
following financial incentive model for all physicians recruited into our community including family
physicians and specialty trained physicians.
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Transitional Support Package - Comparison:
SHARED PHYSICIAN RECRUITMENT
INCENTIVE SUPPORT MODEL
FAMILY PHYSICIAN
SHARED PHYSICIAN RECRUITMENT
INCENTIVE SUPPORT MODEL
SPECIALTY PHYSICIANS
Contribute up to $5,000.00 in moving
expenses for relocation to Tillsonburg
(with appropriate receipts).
The physician recruit must reside within 15
kilometers of Tillsonburg.
NOTE: IF physician is relocating from
outside of Ontario, the incentive is increase
to $10,000
$5,000.00
$10,000.oo
Contribute up to $5,000.00 in moving
expenses for relocation to Tillsonburg
(with appropriate receipts).
The physician recruit must reside within 15
kilometers of Tillsonburg
NOTE: IF physician is relocating from outside
of Ontario, the incentive is increase to
$10,000
$5,000.00
$10.000.00
Six months of housing support up to
$7,350.00.
$7,350.00 Six months of housing support up to
$7,350.00.
$7,350.00
Up to $10,000 for Clinic space and
equipment updates, to the Clinic that will
employ the physician recruit (with
appropriate receipts) (i.e. Electronic
Medical Record, new equipment)
$10,000.00 Clinic space including payment for clerical
support to manage bookings, office visits
and patient records for up to six months.
This is not a permanent arrangement and
the Hospital will work with the recruit to
develop a clinic within the hospital that is
cost neutral to the Hospital.
$10,000.00
Maximum $6,000 per month, for the first
six months, payable to the physician
recruit toward clinic overhead costs (with
appropriate receipts).
$36,000.00 Stipend of $30,000 based on a five-year
return of service agreement for full service
to the hospital and community;
$30,000.00
TOTAL INCENTIVE $58,350.00 $52,350.00
TOTAL INCENTIVE IF PHYSICIAN MOVING
OUT OF PROVINCE
$63,350.00
$57,350.00
The total amount that could be reimbursed per recruit, based on the proposed support
model will be a 50/50 split between the Town of Tillsonburg and TDMH.
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Page | 1
SPECIALIST [ Insert Specialty] RETURN OF SERVICE AGREEMENT
This Agreement is between:
Tillsonburg District Memorial Hospital (hereinafter called “TDMH”)
- and -
Dr. XXX
The parties agree with each other as follows:
1. Recruitment incentive of:
(a) a stipend of $30,000 based on a five-year return of service agreement for full
service to the hospital and community;
(b) clinic space including payment for clerical support to handle bookings, office
visits and patient records for up to six months.
(c) Moving expenses in the amount of $xxxx, to support relocation to within a
location within 15km of Tillsonburg.
(d) Housing support for 6 months up to $7,350.00
2. Payment of the above noted recruitment incentive is conditional upon Dr. XXX:
(a) obtaining and maintaining a license to practice medicine in Ontario from the
College of Physicians and Surgeons of Ontario;
(b) abiding by the conditions set forth in the TDMH Professional Staff By-Laws and
the Rules and Regulations;
(c) receiving an Ontario Hospital Insurance Plan (OHIP) billing number and
coverage by the Canadian Medical Protective Association;
(d) partnering with our Team to utilize the Cardiac and Diagnostic Services
available at the Hospital for at least five years (specific to Internal Med
Recruit);
(e) providing on-call coverage to the Hospital (see below).
3. On-call coverage requires Dr. XXX (details vary by specialty):
(a) To provide on-call coverage for at least one weekend in three as well as the
equivalent weekday coverage. The call schedule will be coordinated with the
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Page | 2
other TDMH [Insert Specialty] and locums to ensure that 24/7 coverage is
maintained. The development and coordination of the call schedule is the
responsibility of the TDMH [Insert Specialty]. If the group is interested in
maintaining the extra locums that the TDMH [Insert Specialty] have
traditionally utilized so that a one-in-four call arrangement for weekends can
be accomplished, this is acceptable to the hospital as well. As part of this
arrangement, Dr.XXX will have access to the Hospital On-Call Coverage
Funding.
4. In consideration of the incentive payments outlined in Part 1, Dr.XXX agrees:
(a) to meet all requisite standards of practice and to continue in the practice of
[Insert Specialty] at TDMH and servicing the community of Tillsonburg on a
full-time basis, for a period of sixty (60) consecutive months. For the purposes
of this clause, “full-time basis” means practicing in a manner and style similar
to same specialty physicians within the community.
(b) that at the date of execution of this Agreement, Dr. XXX has not made any
other arrangements for the provision of his services which are in conflict with
his obligations under this Agreement; and
(c) not to enter into any such arrangement which will be effective before the
period that he has completed his service commitment under this Agreement
without:
(i) having first sought and received the express written approval of TDMH; or
(ii) having re-paid in full the amounts required under Part 1 of this
Agreement.
(d ) to provide to TDMH not less than six months notice of intent to terminate this
Agreement.
5. TDMH agrees that in the event that Dr.XXX is unable to complete his obligation as a
result of his death or if he becomes permanently disabled (such that he would
qualify for Canada Pension Plan disability benefits), Dr.XXX obligations under this
Agreement will terminate.
6. It is understood and agreed that nothing in this Agreement is intended to nor shall it
operate to make Dr.XXX an employee of TDMH for any purpose whatsoever.
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Page | 3
IN WITNESS WHEREOF :
Signed, Sealed, and Delivered )
In the presence of: )
)
)
)
Witness for TDMH Sandy Jansen
Integrated President/CEO
Date: Date:
Witness for Internal Medicine Dr. YYY
Chief, Specialty Service
Date: Date:
Witness for Applicant Dr. XXX
Date: Date:
Page 117 of 346
Report Title Shared Physician Recruitment Incentive
Support Model
Report No. CAO 17-03
Author David Calder on behalf of the Physician Recruitment
and Retention Committee
Meeting Type Council Meeting
Council Date April 24, 2017
Attachments
SHARE PHYSICIAN RECRUITMENT
INCENTIVE SUPPORT MODEL
TILLSONBURG RECRUITMENT AGREEMENT
TILLSONBURG RECRUITMENT AND
RETENTION COMMITTEE FAMILY
PRACTITIONER RECRUITMENT
Page 1 / 3
RECOMMENDATION
THAT Council receive report CAO 17-03 Shared Physician Recruitment Incentive Support
Model;
AND THAT the Town of Tillsonburg supports the Physician Recruitment and Retention
Committee recommended “Shared Physician Recruitment Incentive Support Model” as attached
to report CAO 17-03.
AND THAT the Town of Tillsonburg agrees to fund its share of the Physician Recruitment
Incentive Support Model in 2017 from reserves up to a maximum of $60,000 (2 Physicians).
AND THAT the Physician Recruitment Incentive Support Model associated funding be part of the
2018 budget.
EXECUTIVE SUMMARY
In accordance with locally generated statistics, the current complement of family physicians does
not meet the need of the Tillsonburg population. Tillsonburg and area has been identified and
recognized as a high needs area some local residents are experiencing difficulty in finding a
family physician.
Physician recruitment supports the entire community of Tillsonburg and its surrounding area by
ensuring the provision of health care services to all. By implementing an active physician
recruitment program, the committee is ensuring quality health care and community growth for
the citizens of the Tillsonburg catchment area. The world of physician recruitment is a
competitive one and as a result, there is reliance upon towns, hospitals, communities and private
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businesses to attract and retain physicians. As a result, the Physician Recruitment and
Retention Committee at its meeting of February 14, 2017, passed the following motion:
“That the Physician Recruitment and Retention Committee Incentive Package (Shared Physician
Recruitment Incentive Support Model) as approved by the Committee on December 16, 2016 be
forwarded to the Town of Tillsonburg for enactment.”
This report provides information regarding the recommended Shared Physician Recruitment
Incentive Support Model.
BACKGROUND
As Council knows, physician recruitment is critical to meeting the primary health care needs of
our growing population. Lack of access to family physicians is not only a serious community
health issue, impacting our citizens, but also an economic development issue impacting the
Town’s business community. Recognizing this need, the Town of Tillsonburg and Tillsonburg
District Memorial Hospital (TDMH) and local physicians have been working together as part of
the Physician Recruitment and Retention Committee to develop an incentive support model in
order to assist in attracting physicians to the area. As a result, the Physician Recruitment and
Retention Committee is recommending a recruitment supp ort model which is attached as
Appendix “A” to this report. The program funding required would be approximately $60,000 per
recruited physician to be split 50/50 between the Town and TDMH. In return, there would be
associated conditions placed upon the funding as outlined in Appendix “B” being the Tillsonburg
Recruitment Agreement. Staff are recommending a maximum of $60,000 be funded by the Town
of Tillsonburg which would fund the Town’s portion for of up to 2 physicians in 2017.
It should be noted that the Town of Tillsonb urg and the TDMH would provide funds to support
the model. It is also anticipated that the Town of Tillsonburg would set up a public donation
program so that tax receipts could be provided to donors who contribute to physician
recruitment. It is hoped that program support would comprise of other organizations and donors
over time but in the short term the Town and TDMH need to invest in the initiative in order to
recruit physicians in the short term.
The 2018 Budget will include funding for physician recruitment based on the recruitment support
model.
CONSULTATION/COMMUNICATION
Through the work of the committee, consultation/communication has taken place with local
physicians, the TDMH, the Tillsonburg District Memorial Hospital Foundation, Tillsonburg
Chamber of Commerce, the Town of Tillsonburg, Town of Tillsonburg Development Committee
and the County of Oxford to name a few. The goal has been to ensure that every resident who
wants a family physician in Tillsonburg and area has one. It is also noted that Physician
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Recruitment is not just a short term strategy but is also a strategy that requires a long term vision
due to future physician retirements and changes in patient caseloads.
COMMUNITY STRATEGIC PLAN IMPACT
As noted in the Community Strategic Plan (CSP), the plan identifies the need to ensure senior’s
health care and gaps in local services and to provide needed senior’s health care and support
services. As new families move to the Tillsonburg community, the need for family physicians
also continues.
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 Town of Tillsonburg budget contains $7,500 in reserves for the activities of the
Physician Recruitment and Retention Committee . These funds in the past have been used for
staff support through the TDMH on a shared service basis with the Town of Tillsonburg, meeting
expenses, the designing the incentive program and associated brochure and attendance at
recruitment events.
There are no funds in the current Town budget for funding above the amount remaining in
reserves. In discussions regarding moving physician recruitment forward, the Town of
Tillsonburg and TDMH administration have verbally agreed to a 50/50 cost sharing and staff
would recommend a continuation of this arrangement. Based on the proposed Incentive Support
Model this would require approximately $60,000 per new physician recruit, the cost of which
would be split 50/50. Staff is recommending funding up to 2 physicians in 2017. This would
require a contribution of approximately $30,000 per physician recruit from the Town of
Tillsonburg in 2017 to come from reserves as needed.
As previously noted there would be conditions placed on any recipients of the proposed
incentives as outlined in Appendix “B” Tillsonburg Recruitment Agreement.
A copy of the physician recruitment brochure will be distributed separately at the Council
meeting.
Page 120 of 346
Page 1 of 3
Subject: Delegation By-Law Update
Report Number: CLK 20-32
Author: Michelle Smibert, Town Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report CLK 20-32 as information;
AND THAT a By-Law to adopt and maintain a policy with respect to the delegation of
the Corporation of the Town of Tillsonburg’s Powers and Duties and to repeal By-Law
4107, be brought forward for Council’s consideration.
BACKGROUND
At their meeting on May 24, 2016, Council passed By-Law 4107 to adopt and maintain a
policy with respect to the delegation of the Corporation of the Town of Tillsonburg’s
Powers and Duties.
DISCUSSION
At the request of the Chief Administrative Officer, an update to the Delegation of Powers
and Duties Policy is being brought forward for consideration. The proposed changes
include providing authority to the Town Clerk to execute agreements, including plan ning
agreements and site plan control documents.
It is typical in municipal government that the Clerk has authority to execute agreements
and bind the Corporation.
A redlined version has been attached to identify the proposed changes. Section 6
“Authority to Execute Agreements” has been amended to include the Town Clerk.
Section 7 “Chief Administrative Officer and Director of Operations” has been amended
to replace the CAO with the Town Clerk. Section 8.1 “Site Plan Control (By-Law 3513)”
has been moved under section 9 “Town Clerk”. Section 10.1 “Encroachment on
Municipal Land” has been amended to replace the CAO with the Town Clerk.
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CLK 20-32
Page 2 of 3
CONSULTATION
Chief Administrative Officer.
FINANCIAL IMPACT/FUNDING SOURCE
None.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Delegation By-Law Redlined Version
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CLK 20-32
Page 3 of 3
Report Approval Details
Document Title: CLK 20-32 Delegation By-Law Update.docx
Attachments: - CLK 20-32 Appendix A - Delegation By-Law Redlined.pdf
Final Approval Date: Sep 9, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Sep 9, 2020 - 6:25 AM
Page 123 of 346
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
A BY-LAW to Adopt and Maintain a Policy with Respect to the Delegation of The
Corporation of the Town of Tillsonburg’s Powers and Duties and to repeal By-Law
4107.
WHEREAS paragraph 270(1)6 of the Municipal Act, 2001, S.O. 2001, c. 25 provides
that a municipality shall adopt and maintain a policy with respect to the delegation of its
powers and duties;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. Definitions
In this By-Law:
a) "Act" shall mean the Municipal Act, S.O. 2001, c. 25.
b) "Administrative Powers" shall mean those powers that a natural person could
delegate and that relate to the management of the municipal corporation.
c) "Legislative Powers" shall mean those powers that require policy setting and
by-law making.
d) "Officer" shall mean an employee of the Town holding some position of
responsibility or authority.
e) "Policy" shall mean a high-level overall plan embracing the general goals and
acceptable procedures especially of a governmental body.
f) "Procedure" shall mean specific methods employed to express policies in
action in day-to- day operations of the organization.
g) "Quasi-Judicial Powers" shall mean those powers that require judgement and
decision making. These decisions are based less on policy and procedure,
and more on the adjudication of individual rights and duties.
h) "Town" shall mean the Corporation of the Town of Tillsonburg.
2. Powers that cannot be Delegated
Section 23.3 (1) of the Act sets out the specific circumstances in which a
municipality cannot delegate its powers or duties as follows:
2.1. appointing or removing officers of the municipality whose appointment is
required by the Municipal Act (i.e. Clerk or Treasurer);
2.2. imposing taxes;
2.3. incorporating corporations;
2.4. adopting or amending the official plan;
2.5. passing zoning by-laws;
2.6. adopting or amending the municipal budget; and
2.7. other powers or duties as prescribed.
3. Restrictions Regarding Delegation of Legislative and Quasi-Judicial Powers
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By-Law 2020-___
Page 2 of 8
Legislative and quasi-judicial powers may only be delegated to the following:
3.1. one or more members of Council or a committee of Council;
3.2. a body having at least two members of whom at least 50 per cent are
members of Council and/or Council appointees; or
3.3. an individual who is an officer, employee or agent of the Town, but only if the
power delegated is of a minor nature.
4. Scope of Power
4.1. All delegations of Council powers, duties or functions shall be effected by by-
law.
4.2. Unless a power, duty or function of Council has been expressly delegated by
by-law, all of the powers, duties and functions of Council remain with Council.
4.3. A delegation may be restricted or revoked at any time without notice unless
the delegation by-law specifically limits Council's power to restrict or revoke
the delegation. This limitation to Council's power shall not extend beyond the
term of the current council and will not restrict the power of succeeding
councils to revoke the delegation.
4.4. A delegation may provide that only the delegate can exercise the delegated
power or that both Council and the delegate can exercise the power jointly.
4.5. Where a power is delegated, the power is deemed to be delegated subject to
any limits on the power and to any procedural requirements, including such
conditions, approvals and appeals as Council considers appropriate.
4.6. Council has the authority to establish an appeal body to hear appeals or
review decisions made under a delegated power as per Section 284.1 of the
Act. This includes the power to determine procedures, powers and rules of
those conducting the appeal.
4.7. Unless specifically authorized by statute or regulation, any delegation of
Council decision- making powers and duties to any Board or Committee of
Council shall be authorized by by-law. Such delegated powers and duties, if
any, shall be set out in the terms of reference adopted by Council pursuant to
the Town's Procedure By-law.
5. Authorization of Expenditures
5.1. Council has the ultimate authority for all expenditures. Council delegates this
authority through the authorization of budgets, the purchasing policy or by
specific resolution.
5.2. The Purchasing Policy sets out the authority for Procurement and sets
purchase limits. It also provides direction on the circumstances in which
certain purchasing mechanisms are appropriate (i.e. informal quotes, written
quotes, tender submissions or requests for proposal).
6. Authority to Execute Agreements
6.1. Despite Section 5 (3) of the Act, Section 23.1 (3) provides that Council may
require that the delegate act by by-law, resolution or otherwise.
6.2. Whereas it is desirable and expedient in the conduct of Council's affairs to
delegate certain powers and duties to staff, this policy shall authorize a
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By-Law 2020-___
Page 3 of 8
Director to enter into an agreement and shall authorize the Director and the
CAO or Town Clerk to legally bind the Corporation by jointly executing said
agreement without by-law approval if the following criteria are met:
6.2.1. the subject matter is non-financial;
6.2.2. the subject matter is financial or procured in accordance with the
purchasing policy and for which approved operating or capital budget
exists;
6.2.3. the subject matter is of an administrative or operational nature and
relates to the management of the municipal corporation; and
6.2.4. the agreement is for a term not exceeding five (5) years.
7. Chief Administrative Officer Town Clerk and Director of Operations
7.1. Planning Agreements
7.1.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
7.1.2. Whereas it is desirable and expedient in the conduct of Council's
affairs in respect to the Planning Act, R.S.O. 1990 Section 30, 41,
50,51 and 53 to delegate certain powers and duties to appointed
officers for the purpose of expediting the execution of certain
agreements, this policy shall authorize the CAO Town Clerk and the
Director of Operations to execute on behalf Of the Corporation of the
Town of Tillsonburg:
7.1.2.1. community improvement plan agreements;
7.1.2.2. development agreements for the purpose of site plan
control;
7.1.2.3. part lot control agreements;
7.1.2.4. severance agreements;
7.1.2.5. easement agreements;
7.1.2.6. pre-servicing agreements; and
7.1.2.7. subdivision agreements.
8. Chief Administrative Officer (CAO)
8.1. Site Plan Control (By-Law 3513)
8.1.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
8.1.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, and for the
purpose of shortening the time period required to process applications
for Site Plan Control, this policy shall authorize the CAO and the
County Development Planner to:
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By-Law 2020-___
Page 4 of 8
8.1.2.1. sign final site plans for the purpose of indicating that final
approval has been granted by the approval authority and is
acceptable for registration purposes;
8.1.2.2. grant extensions of site plan approval; and
8.1.2.3. change the conditions of site plan approved plans and draft
approved site plans.
8.2.8.1. Appeal of Planning Decisions to the Ontario Municipal Board
8.2.1.8.1.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that
Council may, by by-law, delegate any authority, subject to certain
restrictions, to an appointed officer identified in the by- law either by
name or position occupied.
8.2.2.8.1.2. Whereas it is desirable and expedient in the conduct of
Council's affairs in respect to the Planning Act, R.S.O. 1990 to
delegate certain powers and duties to staff, and for the purpose of
lodging appeals prior to the end of an appeal period for a planning
application, this policy shall authorize the CAO, in consultation with the
County Development Planner to appeal the decision of a planning
application on the basis of sound planning reasons, subject to the
appeal being confirmed by Council at the following Council session.
8.3.8.2. Minor Sign Variances – Sign By-Law 3798
8.3.1.8.2.1. Section 23.1 (1) of the Act provides that a municipality may
"delegate its powers and duties under this or any other Act to a person
or body" subject to certain restrictions.
8.3.2.8.2.2. Whereas it is desirable and expedient in the conduct of
Council's affairs to delegate certain powers and duties to staff, and for
the purpose of shortening the time period required to process
applications for Minor Sign Variances, this policy shall authorize the
CAO or his/her designate to consider minor sign variances
applications with regard to:
8.3.2.1.8.2.2.1. Special circumstances or conditions applying to the
property, building or use;
8.3.2.2.8.2.2.2. Pre-existing special circumstances or conditions not
created by the owner;
8.3.2.3.8.2.2.3. Sign will detrimentally alter the character of the
building, property or area; and
8.3.2.4.8.2.2.4. The general intent and purpose of the Sign By-law
is maintained.
8.3.3.8.2.3. Whereas applications that are considered not to be minor in
nature will be considered by Town Council and any minor variance
applications at the discretion of the CAO to be determined not to be
minor in nature will be considered by Town Council for final decision.
8.4.8.3. Restricted Acts after Nomination Day (By-Law 3444)
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By-Law 2020-___
Page 5 of 8
8.4.1.8.3.1. In the event that Council becomes "lame duck" and restricted
by the provisions of Section 275 of the Municipal Act, 2001 in an
election year, the following duties shall hereby be delegated to the
CAO:
8.4.1.1.8.3.1.1. the appointment or removal from office of any
officer of the municipality, except officers whose appointment is
required by the Municipal Act (i.e. Clerk or Treasurer);
8.4.1.2.8.3.1.2. the hiring or dismissal of any employee of the
municipality;
8.4.1.3.8.3.1.3. the disposition of any real or personal property of
the municipality which has a value exceeding $50,000 at the
time of disposal, if the disposition was not included in the most
recent budget; and
8.4.1.4.8.3.1.4. making any expenditure or incurring any other
liability which exceeds $50,000, if the liability was not included
in the most recent budget.
8.4.2.8.3.2. Section 275 (6) provides that nothing in the Act "prevents any
person or body exercising any authority of a municipality that is
delegated to the person or body prior to nomination day".
9. Town Clerk
9.1. Municipal Freedom of Information and Protection of Privacy Act (By-Law
2535)
9.1.1. Section 3 (1) of the Municipal Freedom of Information and
Protection of Privacy Act, 2001, R.S.O. 1990 provides that the
members of the council of a municipality may by by-law designate from
among themselves an individual or a committee of the council to act as
head of the municipality for the purposes of the Act.
9.1.2. Section 49 (1) of the Municipal Freedom of Information and
Protection of Privacy Act further provides that a head may in writing
delegate a power or duty granted or vested in the head to an officer of
the institution.
9.1.3. Whereas it is desirable and expedient in the conduct of Council's
affairs to designate a head for the purposes of the Municipal Freedom
of Information and Protection of Privacy Act and to delegate certain
powers and duties vested in the head to an officer of the corporation,
this policy shall designate the Mayor as head and shall authorize the
Town Clerk or his/her designate to act as head pursuant to the
provisions of the Municipal Freedom of Information and Protection of
Privacy Act.
9.2. Records Retention (By-Law 3933)
9.2.1. Section 3 (1) of the Municipal Freedom of Information and
Protection of Privacy Act, 2001, R.S.O. 1990 provides that the
members of the council of a municipality may by by-law designate from
Page 128 of 346
By-Law 2020-___
Page 6 of 8
among themselves an individual or a committee of the council to act as
head of the municipality for the purposes of the Act.
9.2.2. Section 49 (1) of the Municipal Freedom of Information and
Protection of Privacy Act further provides that a head may in writing
delegate a power or duty granted or vested in the head to an officer of
the institution.
9.2.3. Whereas it is desirable and expedient in the conduct of Council's
affairs to designate a head for the purposes of the Municipal Freedom
of Information and Protection of Privacy Act and to delegate certain
powers and duties vested in the head to an officer of the corporation,
this policy shall designate the Mayor as head and shall authorize the
Town Clerk or his/her designate to act as head pursuant to the
provisions of the Municipal Freedom of Information and Protection of
Privacy Act.
9.3. Licensing of Businesses with the Town ofTillsonburg (By-Law 3666)
9.3.1. Whereas Section 150 & 151 (1) of the Municipal Act, 2001, S.O.
2001, c. 25, without limiting the broad powers granted to municipalities
through sections 9, 10 and 11 of the Municipal Act, 2001, c. 25
provides that a local municipality may licence, regulate and govern any
business wholly or partly carried on within the municipality.
9.3.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Town Clerk or his/her designate to act as Licensing
Officer for the purpose of issuing a Business License pursuant to the
terms and conditions set out in the current By-Law to govern the
licensing of businesses within the Corporation of the Town of
Tillsonburg.
9.4. Municipal Significant Events
9.4.1. Whereas the Alcohol and Gaming Commission of Ontario (AGCO)
Regulation 389/91 requires that an organization that is not a registered
Charity Organization or does not have a not for profit organization
designation, they must by designated as a 'municipal significant event"
by the municipality in order to obtain a Special Occasion Permit (SOP).
9.4.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Town Clerk or his/her designate to provide the
designation for the purpose of obtaining a Special Occasion Permit
from the AGCO.
9.5. Site Plan Control (By-Law 3513)
9.5.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
Page 129 of 346
By-Law 2020-___
Page 7 of 8
9.5.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, and for the
purpose of shortening the time period required to process applications
for Site Plan Control, this policy shall authorize the Town Clerk and
the County Development Planner to:
9.5.2.1. sign final site plans for the purpose of indicating that final
approval has been granted by the approval authority and is
acceptable for registration purposes;
9.5.2.2. grant extensions of site plan approval; and
9.5.2.3. change the conditions of site plan approved plans and draft
approved site plans.
10. Director of Operations
10.1. Encroachment on Municipal Land (Policy Aug 12, 2013 Council Resolution)
10.1.1. Whereas it is desirable and expedient in the conduct of Council's
affairs in respect of encroachments on Municipal land to delegate
certain powers and duties to appointed officers for the purpose of
expediting the execution of certain agreements, this policy shall
authorize the Director of Operations and the Chief Administrative
Officer (CAO) Town Clerk to approve and jointly execute on behalf of
the Corporation of the Town of Tillsonburg encroachment agreements
for the purpose of allowing certain encroachments on town owned land
for a determined period of time. In addition, The Director of Operations
or his/her designate shall be authorized to approve temporary
encroachment permits on municipal land for a short period of time.
10.2. Temporary Road Closures
10.2.1. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Director of Operations or his/her designate to temporarily
close a road or any part of it under the jurisdiction of the Town for any
period.
10.2.2. Such a temporary road closure is appropriate in the following
circumstances:
10.2.2.1. during construction, repair or improvement of the road or
any works under, over, along, across or upon it, where the
construction, repair or improvement is initiated either by the
Town or a utility company with a statutory right of access or an
access agreement with the Town allowing occupancy of the
highway OR where it is privately initiated by other than a utility
company with a statutory right of access or an access
agreement with the Town allowing occupancy of the highway
but only for a period not exceeding 21 days;
10.2.2.2. where, in the opinion of the Director of Operations or
his/her designate, environmental factors such as, but not limited
Page 130 of 346
By-Law 2020-___
Page 8 of 8
to, flooding of the road, erosion of the roadbed, trees or tree
limbs fallen across or along the road, or other material lying or
being upon the road, would present a hazard to the traveling
public;
10.2.2.3. to facilitate a social, recreational, community, athletic, or
cinematographic event, or any combination of them where the
organization requesting the event accepts the responsibility for
establishing suitable detour roads, erection and removal of
barricades and signs, maintenance and restoration of detour
roads and all associated costs, provide $5,000,000.00 liability
insurance naming the Town as an additional insured, and holds
the Town harmless from any action or cause or style of action;
or
10.2.2.4. to facilitate the movement of an oversized load.
11. THAT By-Law 4017 is hereby repealed.
12. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 14th day of SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of SEPTEMBER,
2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 131 of 346
Page 1 of 2
Subject: Town Hall Project Steering Committee Terms of Reference Amendments
Report Number: CLK 20-33
Author: Laura Pickersgill, Legislative Services Coordinator
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report CLK 20-33 Town Hall Project Steering Committee Terms
of Reference Amendments;
AND THAT Council approves the Town Hall Project Steering Committee Terms of
Reference attached hereto as Appendix B.
BACKGROUND
At the Council meeting held on July 13, 2020, Council directed staff to reconvene the
Town Hall Project Steering Committee with additional voting member, Councillor
Luciani. Since this meeting, the Committee has reconvened and has reviewed the
existing Terms of Reference.
DISCUSSION
The Town Hall Project Steering Committee felt as though the Committee’s existing
Terms of Reference were outdated and needed to be revamped for the reestablishment
of the Committee. Members of the Committee were asked to provide input and
feedback into establishing the revisions to be made. The Committee took a
comprehensive approach to updating the mandate and goals of the Committee to
ensure Council can be provided with all of the information for a variety of options
available for a new Town Hall rather than taking a stream -lined approach.
Staff compiled this feedback to complete a revised version of the Terms of Reference.
Staff also did a further review to make changes to the document to ensure the context
of the Terms of Reference was consistent with the context listed in the Town of
Tillsonburg’s Advisory Committee’s Terms of Reference. These Terms of Reference
were updated and adopted by Council following the new term of Council in 2018.
Page 132 of 346
CLK 20-33
Page 2 of 2
A red-lined version of the proposed changes along with the cleaned up version of the
proposed changes on the Terms of Reference have been attached to this report.
FINANCIAL IMPACT/FUNDING SOURCE
None.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
Appendix A – Redlined Version
Appendix B – Town Hall Steering Committee Terms of Reference
Page 133 of 346
Town Hall Project Steering
Committee
TERMS OF REFERENCE
Mandate:
To advise Council on options for a Town Hall that meets the current and future needs
of the organization whilst being financially responsible to the tax payer. The high level
objective of the project is to construct a modern, efficient and functional Town Hall
that will accommodate current and future needs of the Corporation to be able to
provide the various public services. The Town Hall Project Steering Committee will
advise Council and make recommendations to Council on the feasibility, business
case and the achievement of outcomes for the Town Hall Project.
The Town Hall Project Steering Committee will monitor and review the project status
and provide oversight as project deliverables are rolled out.
Committee’s Goals:
The Committee is to provide Council with a variety of options with a recommendation
that includes financial values and architectural designs for a Town Hall space that
considers the following:
a. Design-Build-Own Options
b. Expansion of Current Space
c. Status Quo
The committee should use the Mandate to set out a clear plan for the term. Set out
Goals the committee will work towards accomplishing.
Create a Project Charter to define the scope and establish the framework and overall
approach for the Town Hall Project.
1.0 Role of the Town Hall Project Steering Committee
1.1 Advise Council on matters related to the Town Hall Project which may
include, space needs, building location, joint use, etc.
1.2 Advise and inform Council of budget needs based on building location,
space needs, and furniture and equipment.
1.3 Advise and develop working relationships with various stakeholders.
1.4 Advise and assist with the development of a public engagement program
and promote the activities of the Committee.
1.5 Increase the presence of the Town with a more prominent Town Hall
entrance.
2.0 Organization of the Committee:
The Committee should be composed of people with technical skill sets, interested
citizens and council representatives who demonstrate a strong commitment to the Terms
of Reference. A cross section of individuals should attempt to be chosen in order to bring
to the committee relevant technical and professional expertise, as well as strong
advocacy, communication and organizational skills.
Page 134 of 346
2.1 Vacancies for citizen appointments will be advertised in local newspapers as
per Town's procedures for Committees of Council.
2.2 Committee Members will be appointed by Council.
2.3 The Committee shall have a minimum of 7 members including two members
of Town Council.
2.4 The term of a Committee Member will remain is for four years or until the
project is completed whichever comes first.
2.5 Additional members may be appointed throughout the term.
2.6 One member will be appointed by vote of the committee at the first meeting
to chair the meetings for that term. At this time, they will select a vice-chair
for the same duration.
2.7 Municipal staff including the CAO, Director of Finance, Development
Commissioner, Director of Recreation, Culture & Parks, Chief Building
Official and the Legislative Services Coordinator shall interact in an advisory
manner to the committee as needed.
3.0 Meetings:
3.1 The Committee will hold a minimum of eight (8) meetings a year.
3.2 The date and time of the regular meetings will be established at the first
meeting of each term.
3.3 Meetings will have a formal agenda.
3.4 Agendas and information packages, that will include the minutes from the
previous meeting, will be sent electronically to Committee Members prior to
each meeting.
3.5 A majority of Council appointed Committee Members will constitute quorum for
the transaction of business.
3.6 The members may meet occasionally informally to discuss issues as
warranted.
4.0 Role of the Chair:
The Chair is responsible for insuring the smooth and effective operation of the
Committee and its’ roles. This will include responsibility for:
4.1 Calling the meetings to order.
4.2 Encouraging an informal atmosphere to encourage the exchange of ideas.
4.3 Creating an agenda in consultation with the Secretary.
4.4 Chairing the meetings to ensure business is carried out efficiently and
effectively.
4.5 Acting as spokesperson.
4.6 Representing the Committee on other committees when necessary.
4.7 The Chair shall conduct meetings in accordance with the Town's Procedural
By-law
4.8 In the absence of the Chair, these responsibilities will be undertaken by the
Vice-Chair.
5.0 Role of the Secretary:
The Secretary is responsible for ensuring a complete up to date record for the
Committee.
Page 135 of 346
5.1 In liaison with the Chair, arrange date, time and venue for meetings.
5.2 In liaison with the Chair, set agendas and circulate to the members two
business days prior to the meeting.
5.3 Circulate draft minutes to the members.
5.4 Keep a complete up to date record of the committee minutes.
6.0 Role of Members:
Membership on the Committee is a position of responsibility and requires a strong
commitment to the Terms of Reference. Committee members are required to:
6.1 Attend all regular scheduled meetings. Members shall notify the Chair,
Secretary or the staff liaison if they are unable to attend a meeting.
6.2 Adhere to the provisions set out in the Policy for Boards and Committees of
Council. If a member has an unexplained absence of three or more
consecutive meetings then their seat on the Committee shall be declared
vacant.
6.26.3 Review all information supplied to them.
6.36.4 Prepare information for use in the development of materials for the
Committee.
6.46.5 Promote the role of the Committee and its decisions made.
6.56.6 Offer input to committee reports to Council.
6.66.7 Attend training as required to effectively perform their role as a
committee member.
6.76.8 Committee Members are subject to The Municipal Conflict of Interest Act
R.S.O, 1990, c.M50 and must disclose any direct or indirect pecuniary
interest. The disclosure must be recorded in the minutes of the meeting.
7.0 Role of Municipal Staff:
The Town of Tillsonburg, by its nature and purpose, affects and is affected by many
different Municipal departments. Assistance will be provided on an as required basis
from various departments. Municipal staff will be responsible for carrying out the
following functions with respect to the Committee:
7.1 Acting as an information resource.
7.2 Orientation of Committee members at the first meeting after Council
appointment.
7.3 Assist the Committee in its reporting to Council (see Sec. 8.0).
7.4 Provide correspondence to the Committee.
7.5 Responsible for maintaining accurate and up-to-date committee records and
providing minutes to Council.
8.0 Reports to Council:
The Committee may advise and make recommendations to Council in accordance with
its role. Reports may be submitted as follows:
8.1 Verbally by a Council representative.
8.2 Written report from staff liaison and presented by the Chair or the designated
representative to Council.
An annual report will also be submitted to Council at the beginning of each new year
Page 136 of 346
outlining the Committee’s accomplishments in the previous year.
Page 137 of 346
Town Hall Project Steering
Committee
TERMS OF REFERENCE
Mandate:
To advise Council on options for a Town Hall that meets the current and future needs
of the organization whilst being financially responsible to the tax payer.
Committee’s Goals:
The Committee is to provide Council with a variety of options with a recommendation
that includes financial values and architectural designs for a Town Hall space that
considers the following:
a. Design-Build-Own Options
b. Expansion of Current Space
c. Status Quo
1.0 Role of the Town Hall Project Steering Committee
1.1 Advise Council on matters related to the Town Hall Project which may
include, space needs, building location, joint use, etc.
1.2 Advise and inform Council of budget needs based on building location,
space needs, and furniture and equipment.
1.3 Advise and develop working relationships with various stakeholders.
1.4 Advise and assist with the development of a public engagement program
and promote the activities of the Committee.
1.5 Increase the presence of the Town with a more prominent Town Hall
entrance.
2.0 Organization of the Committee:
The Committee should be composed of people with technical skill sets, interested
citizens and council representatives who demonstrate a strong commitment to the Terms
of Reference. A cross section of individuals should attempt to be chosen in order to bring
to the committee relevant technical and professional expertise, as well as strong
advocacy, communication and organizational skills.
Vacancies for citizen appointments will be advertised in local newspapers as per
Town's procedures for Committees of Council.
2.1 Committee Members will be appointed by Council.
2.2 The Committee shall have a minimum of 7 members including two members
of Town Council.
2.3 The term of a Committee Member will remain until the project is completed.
2.4 Additional members may be appointed throughout the term.
2.5 One member will be appointed by vote of the committee at the first meeting
to chair the meetings for that term. At this time, they will select a vice-chair
for the same duration.
2.6 Municipal staff including the CAO, Director of Finance, Development
Commissioner, Director of Recreation, Culture & Parks, Chief Building
Official and the Legislative Services Coordinator shall interact in an advisory
Page 138 of 346
manner to the committee as needed.
3.0 Meetings:
3.1 The Committee will hold a minimum of eight (8) meetings a year.
3.2 The date and time of the regular meetings will be established at the first
meeting of each term.
3.3 Meetings will have a formal agenda.
3.4 Agendas and information packages, that will include the minutes from the
previous meeting, will be sent electronically to Committee Members prior to
each meeting.
3.5 A majority of Council appointed Committee Members will constitute quorum for
the transaction of business.
4.0 Role of the Chair:
The Chair is responsible for insuring the smooth and effective operation of the
Committee and its’ roles. This will include responsibility for:
4.1 Calling the meetings to order.
4.2 Encouraging an informal atmosphere to encourage the exchange of ideas.
4.3 Creating an agenda in consultation with the Secretary.
4.4 Chairing the meetings to ensure business is carried out efficiently and
effectively.
4.5 Acting as spokesperson.
4.6 Representing the Committee on other committees when necessary.
4.7 The Chair shall conduct meetings in accordance with the Town's Procedural
By-law
4.8 In the absence of the Chair, these responsibilities will be undertaken by the
Vice-Chair.
5.0 Role of the Secretary:
The Secretary is responsible for ensuring a complete up to date record for the
Committee.
5.1 In liaison with the Chair, arrange date, time and venue for meetings.
5.2 In liaison with the Chair, set agendas and circulate to the members two
business days prior to the meeting.
5.3 Circulate draft minutes to the members.
5.4 Keep a complete up to date record of the committee minutes.
6.0 Role of Members:
Membership on the Committee is a position of responsibility and requires a strong
commitment to the Terms of Reference. Committee members are required to:
6.1 Attend all regular scheduled meetings. Members shall notify the Chair,
Secretary or the staff liaison if they are unable to attend a meeting.
6.2 Adhere to the provisions set out in the Policy for Boards and Committees of
Council. If a member has an unexplained absence of three or more
consecutive meetings then their seat on the Committee shall be declared
vacant.
6.3 Review all information supplied to them.
Page 139 of 346
6.4 Prepare information for use in the development of materials for the
Committee.
6.5 Promote the role of the Committee and its decisions made.
6.6 Offer input to committee reports to Council.
6.7 Attend training as required to effectively perform their role as a committee
member.
6.8 Committee Members are subject to The Municipal Conflict of Interest Act
R.S.O, 1990, c.M50 and must disclose any direct or indirect pecuniary
interest. The disclosure must be recorded in the minutes of the meeting.
7.0 Role of Municipal Staff:
The Town of Tillsonburg, by its nature and purpose, affects and is affected by many
different Municipal departments. Assistance will be provided on an as required basis
from various departments. Municipal staff will be responsible for carrying out the
following functions with respect to the Committee:
7.1 Acting as an information resource.
7.2 Orientation of Committee members at the first meeting after Council
appointment.
7.3 Assist the Committee in its reporting to Council (see Sec. 8.0).
7.4 Provide correspondence to the Committee.
7.5 Responsible for maintaining accurate and up-to-date committee records and
providing minutes to Council.
8.0 Reports to Council:
The Committee may advise and make recommendations to Council in accordance with
its role. Reports may be submitted as follows:
8.1 Verbally by a Council representative.
8.2 Written report from staff liaison and presented by the Chair or the designated
representative to Council.
An annual report will also be submitted to Council at the beginning of each new year
outlining the Committee’s accomplishments in the previous year.
Page 140 of 346
Page 1 of 3
Subject: Planning Meeting Dates for 2020
Report Number: CLK 20-34
Author: Michelle Smibert, Town Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION:
THAT Council establishes the following dates for Planning Meetings:
September 21
October 19
November 16
BACKGROUND:
During COVID Council is holding their meetings electronically and staff is finding it
beneficial to have the planning meetings on a separate night due to the management of
presentations and registered participants.
DISCUSSION:
Staff have had discussions with the Senior Planner and felt it was best to plan these
meetings out for the remainder of 2020. The starting times of the meeting is suggested
to be 4:30 pm.
CONSULTATION:
Senior Planner, Deputy Clerk and Mayor Molnar
FINANCIAL IMPACT/FUNDING SOURCE:
N/A
Page 141 of 346
CLK 20-34
Page 2 of 3
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None
Page 142 of 346
CLK 20-34
Page 3 of 3
Report Approval Details
Document Title: Planning Meeting Dates 2020.docx
Attachments:
Final Approval Date: Sep 10, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Sep 10, 2020 - 11:55 AM
Page 143 of 346
Subject: Tillsonburg Transit Committee- Support for Northern Oxford Transit
Proposal
Report Number: CLK 20-35
Author: Laura Pickersgill, Legislative Services Coordinator
Meeting Type: Council Meeting
Meeting Date: September 14, 2020
RECOMMENDATION
THAT Council receives Report CLK 20-35 Tillsonburg Transit Committee- Support
for Northern Oxford Transit Proposal;
AND THAT Council supports the recommendation of the Tillsonburg Transit Advisory
Committee regarding the Northern Oxford Transit Proposal through Oxford County.
BACKGROUND
The County of Oxford has the opportunity to propose an intercommunity bus service for
northern Oxford County. The County of Oxford is proposing to leverage Ontario’s Gas
Tax Transit funding. The townships of Blandford-Blenheim, East Zorra-Tavistock and
Zorra have an opportunity to work together with Oxford County to develop a new
intercommunity bus transit service. This new service, if approved, is proposed to start
operating in April 2021.
As noted on the County of Oxford’s website, “transportation connections are critical to
the vitality of small urban/rural Southwestern Ontario. Public transportation connects
communities to each other and people to their work, family, medical services,
education, social and recreation activities.”
The proposed intercommunity bus service would run:
as a “fixed stop” loop connecting at: Tavistock, Embro, Plattsville, Drumbo,
Innerkip and Woodstock;
with proposed connections to the Grand River Transit System (New Hamburg),
the Stratford Intercity Transit System (Shakespeare), and the Middlesex and
Tillsonburg Intercommunity Transit Systems (Woodstock Transit Terminal); and
with a number of proposed additional, on-demand “flex-stops”
The County launched a public consultation period where they were looking for the
community’s feedback regarding this proposal.
Page 144 of 346
CLK 20-35
DISCUSSION
The Tillsonburg Transit Advisory Committee met on September 1, 2020 and discussed
this proposal.
The following resolution was passed at the meeting:
Moved by: Councillor Luciani
Seconded by: Kathryn Leatherland
THAT the Tillsonburg Transit Advisory Committee supports the decision to expand
the Oxford County Transit Proposal to northern Oxford County.
FINANCI AL IMPACT/FUNDING SOURCE
None
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
Page 145 of 346
CLK 20-35
Report Approval Details
Document Title: CLK 20-35 Tillsonburg Transit Committee- Support for
Northern Oxford Transit Proposal.docx
Attachments:
Final Approval Date: Sep 8, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Sep 2, 2020 - 11:33 AM
Kyle Pratt - Sep 8, 2020 - 2:29 PM
Michelle Smibert - Sep 8, 2020 - 2:30 PM
Page 146 of 346
Page 1 of 4
Subject: Offer to Purchase – Gibson Drive Laneway
Report Number: DCS 20-21
Author: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report DCS 20-21 Offer to Purchase – Gibson Drive Laneway;
AND THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with Darwin Kent and Mary Oatman for the property
described as part of Block A, Plan M-68.
BACKGROUND
Council approved the following resolution at their June 22, 2020 meeting:
THAT Council receive Report DCS 20-12 Surplus Land Declaration – Gibson
Drive Laneway;
AND THAT the laneway property, described as part of Block A, Plan M-68, be
declared surplus to the needs of the Town of Tillsonburg in accordance with By -
Law 3549 Sale of Real Property Policy including suitable notification to the
public.
Subsequent to this, a surplus property notice was published on the Town’s website, in
the Tillsonburg News and through a sign posted on the property.
The town has received interest from one of the property owners and is bringing that
offer to purchase forward for Council’s consideration.
Page 147 of 346
DCS 20-21
Page 2 of 4
Subject Property – Laneway between 6 Gibson Drive and 8 Gibson Drive
DISCUSSION
The Public Notice provided for the property indicated that it was the Town’s intent to
offer the property to the property owners on either side of the laneway. However, the
property owners to the south indicated that they were not interested in purchasing half
of the laneway property. The property owners to the North, Darwin Kent and Mary
Oatman, did confirm their interest in the property and have submitted an offer to
purchase for Council’s consideration.
Page 148 of 346
DCS 20-21
Page 3 of 4
CONSULTATION/COMMUNICATION
A public notice regarding the Town’s intent to offer the property for purchase by the
adjacent property owners was published as follows:
Town website – July 13, 2020
Sign posted on the property - July 21, 2020
Tillsonburg News – July 22 and July 30, 2020
The deadline for responses was Friday, July 31, with only one party registering their
interest in acquiring the laneway.
FINANCIAL IMPACT/FUNDING SOURCE
An estimated value for the property was obtained through a Letter of Opinion prepared
by Royal Lepage RE Wood Realty who estimated that it was worth $5,600. The Town’s
solicitor advised that the property value should be discounted to account for the
easement that is required by the Town.
The offer has been submitted at a value of $4,000. Although this value is lower than the
estimated market value, staff belief that is reflects the impact of the easement on the
property. In addition to the purchase price, the purchaser has agreed to pay the legal
and survey costs related to the transaction.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonbur g’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
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4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
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Page 1 of 4
Subject: Pre-Budget Approval – Engineering Design Services for Rokeby Road
Property
Report Number: DCS 20-22
Author: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receive Report DCS 20-22 Pre-Budget Approval – Engineering Design
Services for Rokeby Road Property;
AND THAT staff be authorized to proceed with securing external Engineering Design
Services in accordance with the Town’s Purchasing Policy to prepare preliminary and
detailed design options for servicing the Rokeby Road property subject to the tender
being brought back to Council for approval.
BACKGROUND
The Town of Tillsonburg purchased the Rokeby Road property in 2009 for the following
reasons:
To increase the supply of Town owned properties;
The generally suitable nature of the property for industrial development, including
access to rail and the close proximity of sanitary service;
The opportunity to acquire the industrial land at a very low price due to the estate
sale and the slowing real estate market;
No impact to the tax levy and no increase in debt obligations; and,
The potential to offset the lost tax revenue through the rental of the property.
Since the acquisition of the property, the Town has been marketing it for development to
a wide variety of potential buyers, agents and developers. A number of parties have
expressed interest in the property as of late, which has resulted i n an updated review of
the servicing options for the property. While a review of the property by the Town’s
Engineering Department and County of Oxford, has confirmed that the property is able
to be serviced, the Town’s Engineering Department does not have the capacity to
provide those engineering design services within a potential buyers timeline. Hence,
staff are seeking Council approval to secure an external consultant to provide these
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services and help ensure that the Town is able to attract potential buyers for the
property.
Subject Property – Rokeby Road
DISCUSSION
The Town of Tillsonburg Engineering Department, in conjunction with the County of
Oxford Engineering Services, has determined that the most feasible way to extend
sanitary sewer servicing to the Rokeby Rd site is to extend the services from the
intersection of Bell Mill Sideroad down Rokeby Road to the property.
However, this sanitary sewer is near capacity and may require upgrades in order to
provide this service. Additionally, some of the downstream (Bell Mill Sideroad, Townline
Road, etc) sanitary sewer pipes are also being reviewed for potential upgrading so this
is an opportune time to review all of the sanitary services in the area.
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Due to other projects in the planning stages and lack of capacity, staff is proposing that
the Engineering Design work be outsourced to an external consultant for preliminary
and detailed design. Once this design is completed, it will ensure that the Town is able
to provide a comprehensive response to potential buyers, both now and in the future
thereby increasing the chances of securing investment in the Town.
The goal would be to have the design completed by early 2021 with subsequent
incorporation in future budget considerations. However, staff may seek earlier approval
from Council should the work be required to secure an investment.
The design work has separated into two phases, which are detailed in the below table.
Preliminary Servicing
Review and Conceptual
Design
(30% Design Stage)
Final Design (100%)
Budget $80,000 $185,000
Description of Work Preliminary design of entire
route from Lincoln St to
Rokeby Rd site
- Conceptual designs
- Determination of cost
responsibility
(development, Town and
County portions)
Full design of entire route
from Lincoln St to Rokeby Rd
site
- Boreholes
- MTO permits
- ECA’s
- Detailed design of
Determination of Preferred
Route
- Includes Storm and
watermain design
CONSULTATION/COMMUNICATION
Town Staff has consulted with County of Oxford Engineering Services regarding the
preferred option to service the property.
FINANCIAL IMPACT/FUNDING SOURCE
The Engineering Department has provided a rough estimate of $265,000 to design the
servicing of the property as well as downstream services. These costs would be
apportioned to the various portions of the project with the specific costs related to
servicing the Rokeby Road property being charged against the land and recovered from
future land sale revenue.
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If the sanitary sewer is operating at capacity, the County of Oxford would be responsible
for the majority of the work. Otherwise, most of the costs will be charged to the
property. Other considerations include the need to reconstruct Rokeby Road as well as
fix drainage issues along Goshen Road, which have been been highlighted by Council
as a required repair.
At this time, it is anticipated that both the design and construction costs to service the
Rokeby Road property would be able to be recouped through future land sale revenue;
however, should that not be possible, it would have to be recovered through debt
proceeds and offset by future tax revenue. Should the construction cost estimate result
in a potential loss, the Town could also consider increasing the asking price for the land
to offset any additional costs.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
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Subject: Community Improvement Plan Application – 38 Ridout Street West
Report Number: DCS 20-23
Author: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receive Report DCS 20-23 Community Improvement Plan Application –
38 Ridout Street West;
AND THAT the 38 Ridout Street West property be approved for the Accessibility
Renovation Grant in matching funds to a maximum contribution of $3,000 ;
AND THAT 38 Ridout Street West property be approved for the Tax Increment
Equivalent Grant Back Program subject to meeting program requirements;
AND THAT 38 Ridout Street West property be approved for the Permit Fee Grant Back
Program subject to meeting program requirements.
BACKGROUND
The Town of Tillsonburg has received a Community Improvement Plan application for
the 38 Ridout Street West property. The new owner purchased the property in early
2021 and opened a restaurant just prior to the pandemic shutdown. Upon re -opening
the business, they have worked with the downtown Business Improvement Association
to open a temporary patio, but are planning to rebuild a permanent patio that will
expand their outside eating area and also provide an accessible access into the main
floor restaurant. They also have plans to renovate the interior and add an apartment on
the upper floor of the building.
The purpose of this report is to seek Council approval to provide grants and rebates to
the property owner in order to facilitate the redevelopment of the property.
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DISCUSSION
The property owner has applied for support under the following Community
Improvement Plan programs:
Program Comment
Accessibility Renovation Grant Intended to assist owners or tenants,
particularly older buildings in the central
area, with accessibility improvements to
improve the accessibility of the central
area and commercial buildings throughout
the Town.
The applicant has obtained a quote in the
amount of $26,250 for a new 750 square
foot deck with a wheelchair ramp that will
provide access to both the new deck and
the interior of the restaurant.
Façade Improvement Grant – Street
Facing
Program managed by the BIA and will be
referred to them for consideration
Façade Improvement Grant – Alleyway Program managed by the BIA and will be
referred to them for consideration
Architectural Design Grant Program managed by the BIA and will be
referred to them for consideration
Legal and Registration Grant Applied to properties that are successful
under the Façade program
Tax Increment Equivalent Grant Back
Program
Grant to rebate increases of Town portion
of property taxes resulting from
improvements of lands and buildings.
Requires an increase in the assessed
value of the property.
The County also provides rebates for their
portion of the assessment increase for
properties in the downtown.
Brownfield Redevelopment Incentive Not applicable
Permit Fee Grant Back Program Subject to meeting the minimum project
value of $150,000
In reviewing this application, staff believe that it meets the criteria of the program and
are recommending that it be approved. Supporting this application will help create jobs
and investment through the redevelopment of the 38 Ridout Street West property.
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CONSULTATION/COMMUNICATION
The application has been submitted by an existing property owner in the community.
The Community Improvement Plan was developed through extensive consultation and
input from the Economic Development Advisory Committee and the community.
The application has been circulated to the Building, Planning and Bylaw Se rvices and
Finance Departments as well as the Downtown Business Improvement Association.
FINANCIAL IMPACT/FUNDING SOURCE
The approved 2020 Economic Development & Marketing Budget includes $20,000 in
funding for the Community Improvement Plan. No other applications have been
received to date so if Council approves the $3,000 amount, there will be $17,000 in
funds remaining in the budget. There may be additional impacts if the applicant meets
the eligibility for the Permit Fee Grant Back Program as those rebates are also funded
from this budget amount.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
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DCS 20-23
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Schedule A – Proposed Deck
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DCS 20-23
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Schedule B – Previous Deck Location (Pictures)
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DCS 20-23
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DCS 20-23
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Report Approval Details
Document Title: DCS 20-23 Community Improvement Plan Application - 38
Ridout St W.docx
Attachments: - Application-38_Ridout_St_W.pdf
Final Approval Date: Sep 10, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Sep 7, 2020 - 8:18 AM
Kyle Pratt - Sep 10, 2020 - 7:44 AM
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Page 1 of 5
Subject: Projected 2020 Year-end COVID-19 Financial Impact
Report Number: FIN 20-33
Author: Sheena Pawliwec, CPA, CGA
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives report FIN 20-33 Projected 2020 Year-end COVID-19 Financial
Impact as information.
BACKGROUND
The COVID-19 pandemic has created financial challenges for the Town of Tillsonburg
which are anticipated to continue through the end of the year. As the circumstances
continue to evolve, new information is released, and facilities reopen the financial
outlook will also be changing.
DISCUSSION
This report provides a year-end financial projection resulting from the impacts of the
COVID-19 pandemic. Staff last provided a report on second quarter financial impacts
related to the COVID-19 pandemic in early August, and will continue to provide financial
updates and various recommendations to Council a s the situation continues to
progress. Financial reports provided to date are outlined in the following table:
Date
Report
Number Report Title
14-Apr-2020 FIN 20-13 Draft Deferred 2020 Capital Summary
14-Apr-2020 FIN 20-14 COVID 19 - Tax and Water Wastewater Deferrals
14-Apr-2020 FIN 20-15 Forecast of Operational Impacts on Town Finances
from COVID 19
10-Aug-2020 FIN 20-30 Q2 2020 COVID-19 Financial Impacts
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FINANCIAL IMPACT
Provincial Funding
On July 27, 2020 the Province released multiple funding announcements under the
Safe Restart program. This funding includes up to $4 billion in COVID-19 emergency
assistance to Ontario’s 444 municipalities.
Municipal Operating Stream
Under the municipal operating stream of this funding, $1.39 billion is available to
municipalities to address operating pressures and local needs. This stream is allocated
in two phases: 50% under Phase 1 for all municipalities, and 50% under Phase 2 for
municipalities that require additional funding.
Phase 1 of this funding stream was allocated on a per household basis and on August
12, 2020 the Town of Tillsonburg received a funding notice of $461,700 (Appendix A).
To be considered for Phase 2 funding, municipalities are required to submit reports
outlining their COVID-19 operating costs and pressures by October 30, 2020.
Municipal Transit Stream
Under the municipal transit stream, up to $2 billion is available to municipalities to
address transit pressures. This funding is also allocated in two phases: $666 million
under Phase 1 and the balance under Phase 2.
The Town of Tillsonburg received a Phase 1 funding allocation of $20,824 to support
incremental costs incurred from April 1, 2020 to September 30, 2020 (Appendix B). The
Town is required to report to the province by October 30, 2020 with details on the use of
these funds and include a forecast of eligible expenditures to March 31, 2021. This
forecast will support any need for additional Phase 2 funding.
Municipal Transit Enhanced Cleaning (MTEC)
On June 29, 2020 the Ministry of Transportation announced the Municipal Transit
Enhanced Cleaning (MTEC) provincial funding that is being provided to reduce the risk
of exposure to COVID-19. A total of $15 million was allocated amongst 110
municipalities using a modified version of the gas tax funding formula which is
determined by 70% ridership and 30% population.
The Town of Tillsonburg is eligible to receive an allocation of $6,365 so long as a report
on expenditures is submitted prior to January 29, 2021 (Appendix C).
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FIN 20-33
Page 3 of 5
Direct Costs
As was previously reported in FIN 20-30, the actual COVID-19 operational impact to the
Town totalled $294,117 for the period ended June 30, 2020. Contributing to this was
mainly a Recreation, Culture & Parks departmental loss of $236,617. Due to
exceptional savings by this department through July from reduced part-time labour and
program expenses, the net impact of COVID-19 on the Town has been reduced to
$86,400 to the end of July which includes an RCP surplus of $14,900.
The year to date operating COVID-19 impact continues to be primarily driven by lower
than budgeted revenues and increased expenditures, most notably relating to:
Recreational activities; open facilities with reduced operating hours/income,
increased sanitization expenses, and standard staffing and operating costs.
Personal protective equipment (PPE); masks, gloves, cleaning supplies, etc.
One-time safety expenses; plexiglass shields, signage including floor markers,
etc.
Cost Reduction Measures
Staff across all departments continue to aim to reduce costs and many savings have
been realized. Actions taken to mitigate the adverse financial effects of COVID-19 most
of which are still in effect include:
Temporary part-time staffing layoffs.
Suspension of all non-critical staff recruitment (hiring freeze).
Reduced service levels and operating costs to recreation programs and facilities,
museum, and airport predominantly in accordance with provincial closure orders.
Reduced discretionary expenditures pertaining to conferences, staff training, and
travel.
Year-End Financial Forecast
The following year-end projection is based on the above results to July 31, 2020, the
Recreation, Culture and Parks proposed Fall 2020 arena operating plan per report RCP
20-31, the continued procurement of PPE, current cost reduction measures, and
Provincial funding assistance. Though there is still uncertainty regarding the ongoing
financial impact of the COVID-19 pandemic to the Town, the net year-end operating
deficit is currently estimated to be in the range of $130,000 to $160,000. This figure
does not include regular (non-pandemic) budget variances which will be more notably
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identified through the fourth quarter. The following table outlines the various contributing
inputs.
Summary of COVID-19 Operating Impacts Cost / (Savings)
Actual RCP COVID-19 Impact to July 31 $ (14,900)
RCP Estimated Impact (Aug-Dec) 480,500
Actual Town-Wide COVID-19 Expenses to July 31 96,575
PPE Estimate (Aug-Dec) 30,000
Signage & Advertising Estimate (Aug-Dec) 5,000
Enhanced Transit Cleaning Estimate 30,000
Safe Restart Funding – Municipal Stream – Ph 1 (461,700)
Safe Restart Funding – Transit Stream – Ph 1 (20,824)
Municipal Transit Enhanced Cleaning Funding (6,365)
Estimated Net COVID-19 Impact $ 138,286
Likely Deficit Range $130,000 to $160,000
Per the Municipal Act, any year-end operating deficit must either be funded from
existing reserves or through the following years operating budget. The Town’s Tax Rate
Stabilization reserve provides a contingency for unforeseen events that might put
pressure on the tax rate. The recommended target minimum reserve balance is 3% of
the annual tax supported budget; this would be $434,235 based on the current
operating budget of $14,474,500. The estimated year-end balance of the Tax Rate
Stabilization reserve net budgeted commitment is $511,309 which could fund a 2020
deficit. The following table outlines the reserve details.
2020 Tax Rate Stabilization Reserve Continuity
Opening Balance Jan 1, 2020 $ 723,134
Contributions:
2019 Year-End Surplus $ 90,310
Earned Interest (Jan-Jul) 4,650
Estimated Interest (Aug-Dec) 3,000 97,960
Commitments:
Innovata Foods CIP (65,000)
2020 BIA MOU (24,785)
NAV Canada Instrument (#490) (25,000)
Airport Master Plan Study Update (#491) (65,000)
Drainage Channel Restoration (#492) (35,000)
2019 Airport Reserve Capital (25,000)
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2020 Community Strategic Plan (60,000)
Airport Risk Assessment (#333) (5,000)
Airport Hydro Load Capacity (#334) (5,000) (309,785)
Available to Fund 2020 Deficit $ 511,309
Due to the welcomed Safe Restart - Phase 1 financial assistance from the province it is
not anticipated that we will experience a loss in excess of this reserve balance.
Furthermore, an application for additional Phase 2 funding will be requested by the
Town to further offset these adverse incremental costs. Staff will continue to monitor
COVID-19 financial impacts and apprise Council of any significant forecast changes.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
Attachments:
Appendix A - Safe Restart Operating Support Allocation Letter
Appendix B - Safe Restart Transit Support Allocation Letter
Appendix C - Municipal Transit Enhanced Cleaning Funding Allocation Letter
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1
234-2020-3359
August 12, 2020
Mayor Stephen Molnar
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
Dear Mayor Molnar:
On July 27, 2020, as part of the federal-provincial Safe Restart Agreement, the Ontario
government announced that it had secured up to $4 billion in emergency assistance to
provide Ontario’s 444 municipalities with the support they need to respond to COVID -
19. I am writing to you today to provide further details on this funding investment.
Municipalities play a key role in delivering critical services that Ontarians rely on and are
at the frontlines of a safe reopening of the economy. This investment will provide
support to municipalities and public transit operators to help them address financial
pressures related to COVID-19, maintain critical services and protect vulnerable people
as the province safely and gradually opens. It includes:
• Up to $2 billion to support municipal operating pressures, and
• Up to $2 billion to support municipal transit systems.
The Honourable Caroline Mulroney, Minister of Transportation, will provide more
information on the transit stream of this funding.
I would also like to acknowledge the Federal government in their role in this historic
agreement. As Premier Ford has indicated, “by working together, we have united the
country in the face of the immense challenges brought on by COVID-19 and secured a
historic deal with the federal government to ensure a strong recovery for Ontario and for
Canada”.
Under the municipal operating stream, $1.39 billion will be available to Ontario’s
municipalities to address operating pressures and local needs. This funding will be
allocated in two phases: 50% allocated in Phase 1 for all municipalities, and 50%
allocated in Phase 2 for municipalities that require additional funding.
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél. : 416 585-7000
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2
The Safe Restart Agreement also includes a second phase of Social Services Relief
Funding (SSRF) totalling $362 million. This is in addition to significant investments
made earlier to the SSRF and in support of public health. Details will be outlined in a
letter to Service Managers in the coming days.
Municipal Operating Funding Phase 1: Immediate Funding for Municipal Pressures
Phase 1 of this funding will be allocated on a per household basis and I am pleased to
share that the Town of Tillsonburg will receive a payment of $461,700 to support
your COVID-19 operating costs and pressures.
Please note that your municipality is accountable for using this funding for the purpose
of addressing your priority COVID-19 operating costs and pressures. If the amount of
the funding exceeds your municipality’s 2020 COVID-19 operating costs and pressures,
the province’s expectation is that your municipality will place the excess funding into
reserves to be accessed to support COVID-19 operating costs and pressures that you
may continue to incur in 2021. Your municipality will be expected to report back to the
province in March 2021 with details on your 2020 COVID-19 operating costs and
pressures, your overall 2020 financial position, and the use of the provincial funds in a
template to be provided by the ministry. More details on this reporting will be shared in
the coming weeks.
In the meantime, I am requesting that your municipal treasurer sign the
acknowledgement below and return the signed copy to the ministry by email by
September 11, 2020 to Municipal.Programs@ontario.ca. Please note that we must
receive this acknowledgement before making a payment to your municipality. We intend
to make payments to municipalities in September, subject to finalizing details.
Phase 2: Funding for Additional Municipal Pressures
I anticipate that the funding our government is providing through Phase 1 of the
municipal operating stream will be sufficient to address COVID-19 costs and pressures
for most municipalities. However, we recognize that some municipalities have
experienced greater financial impacts arising from COVID-19 than others. As a result,
we are offering a second phase of funding to those municipalities that can demonstrate
that 2020 COVID-19 operating costs and pressures exceed their Phase 1 per
household allocation.
To be considered for this Phase 2 funding, municipalities will be required to submit
reports outlining their COVID-19 operating costs and pressures in a template to be
provided by the ministry. These reports will be due by October 30, 2020.
Municipalities that require additional time to submit their report are asked to reach out to
their Municipal Services Office contact by October 30, 2020 to request an extension to
November 6, 2020. Please note that the ministry is unable to consider municipal
requests for Phase 2 funding if the municipality has not submitted its report by
November 6, 2020.
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3
A template for this municipal report and request for consideration for Phase 2 funding
will be provided shortly and will require:
1. Information about measures the municipality has undertaken to reduce f inancial
pressures (e.g. use of reserves, cost saving measures);
2. Explanation of how the municipality applied or plans to spend Phase 1 funding
towards COVID-19 operating costs and pressures;
3. A year-end forecast of COVID-19 operating costs and pressures;
4. Actual COVID-related impacts as of the end of Q3 of the municipal fiscal year
(September 30, 2020);
5. Treasurer’s statement as to accuracy of reporting;
6. Resolution of Council seeking additional funding.
Municipalities who are eligible and approved to receive funding under Phase 2 will be
informed before the end of the calendar year and can expect to receive a payment in
early 2021.
Our government will continue to be a champion for communities as we chart a path to a
strong economic recovery. We thank all 444 Ontario municipal heads of council for their
support through our negotiations with the federal government. Working together, we will
ensure Ontario gets back on track.
Sincerely,
Steve Clark
Minister of Municipal Affairs and Housing
c. Municipal Treasurer and Municipal CAO
By signing below, I acknowledge that the per household allocation of $461,700 is
provided to the Town of Tillsonburg for the purpose of assisting with COVID-19 costs
and pressures and that the province expects any funds not required for this purpose in
2020 will be put into reserves to support potential COVID-19 costs and pressures in
2021. I further acknowledge that the Town of Tillsonburg is expected to report back to
the province on 2020 COVID-19 costs and pressures and the use of this funding.
Name:
Title:
Signature:
Date:
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Ministry of
Transportation
Office of the Minister
777 Bay Street, 5th Floor
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transportation
Ministère des
Transports
Bureau de la ministre
777, rue Bay, 5e étage
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transports
August 12, 2020
107-2020-3242
Mayor Stephen Molnar
Town of Tillsonburg
10 Lisgar Ave
Tillsonburg ON N4G 5A5
Dear Mayor Molnar:
Municipalities play a key role in delivering services that people across Ontario rely on
and are the frontlines of a safe reopening of the economy. Our government recognizes
that municipalities have sustained significant financial pressures as a result of the
COVID-19 outbreak and need financial support to ensure they can continue to deliver
important services while minimizing the spread of COVID-19.
On July 27, 2020, as part of the federal-provincial Safe Restart Agreement, the Ontario
government announced that it had secured up to $4 billion in one-time emergency
assistance to provide Ontario’s 444 municipalities with the support they need to respond
to COVID-19 and deliver the critical services people rely on every day.
This investment will provide support to municipalities and municipal transit systems to
help them deal with financial pressures related to COVID-19, maintain critical services
and protect vulnerable people as the province safely and gradually opens. It includes:
• Up to $2 billion to support municipal operating pressures; and
• Up to $2 billion to support municipal transit systems.
The Honourable Steve Clark, Minister of Municipal Affairs and Housing, will provide
more information on the funding to support municipal operating pressures.
Up to $2 billion will be available to Ontario’s municipalities to address transit pressures.
Funding will be allocated in two phases: In Phase 1, $666 million will be allocated to
municipalities with transit systems to help provide immediate relief from th e financial
pressures of COVID-19; In Phase 2, the balance will be available for municipalities with
transit systems to address the ongoing financial pressures of COVID-19 until the end of
the provincial fiscal year, or March 31, 2021. A two-phased approach will provide the
flexibility to address actual municipal transit pressures, including any impacts of a
potential second wave of COVID-19.
…/5
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-2-
Financial pressures that are eligible for reimbursement under this program include both
financial pressures associated with the need to continue to operate with reduced
revenue and new expenses resulting from COVID-19:
• Reduced revenue would include pressures related to, at the ministry’s sole
discretion, the following:
o Farebox;
o Advertising;
o Parking; and
o Contracts (e.g., school contracts)
• New expenses incurred in response to the COVID-19 outbreak would include, at
the ministry’s sole discretion, the following:
o Cleaning costs [costs not claimed as part of MTO’s dedicated cleaning
funding program];
o New contracts;
o Labour costs;
o Driver protection;
o Passenger protection; and
o Other capital costs.
The ministry program area will consult with transit stakeholders to continue to refine
eligible program expenses.
Municipal Transit Funding Phase 1: Immediate Funding
I am pleased to share that the Town of Tillsonburg (“Recipient”) will receive $20,824
to support your COVID-19 municipal transit pressures for Phase 1, incurred from April 1,
2020 to September 30, 2020.
Please note that the Recipient is accountable for using this funding for the purpose of
addressing the Recipient’s COVID-19 municipal transit pressures.
The Recipient is required to report back, using a template to be provided by the
ministry, to the province by October 30, 2020 with details on the use of the Phase 1
funds and a forecast of eligible expenditures to March 31, 2021.
If the amount of funding allocated in Phase 1 exceeds the Recipient’s COVID-19
municipal transit pressures, the province’s expectation is that the Recipient will place
the excess funding into a reserve account to be accessed to support Phase 2 COVID-
19 municipal transit pressures the Recipient may continue to incur up to March 31,
2021.
…/5
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-3-
If the amount of funding allocated in Phase 1 is less than the Recipient ’s COVID-19
municipal transit pressures, the Recipient’s report back will support the need for
additional funding in advance of Phase 2 reporting. The additional funding is expected
to be provided by December 31, 2020. The ministry will provide the Recipient with
additional details on the reporting in the coming weeks; responses to information
gathering questions are required.
The Recipient will be required to return any unused funds to the province where the
funding from Phase 1 is in excess of the eligible expenditures incurred under both
Phase 1 and Phase 2.
In the meantime, I am requesting that the municipal treasurer for the Recipient
sign the acknowledgement below and return the signed copy to the ministry by
email by September 11, 2020 to MTO-COVID_Transit_Funding@ontario.ca.
Please note that the ministry must receive this acknowledgement before making a
payment to the Recipient. The province intends to make the Phase 1 payment to t he
Recipient in September 2020.
Phase 2: Ongoing Support
To be considered for Phase 2 funding, municipalities will be required to submit the
reports noted above. Phase 2 funding will consider the reported actual impacts to
determine the funding allocations and will be governed by a transfer payment
agreement (TPA). The ministry will consult with municipalities on the TPA in Fall 2020.
MTO intends to build specific requirements into the Phase 2 agreements to achieve
important transit objectives to promote ridership growth and transit sustainability. These
include, for example:
• Ensuring and promoting the safety of public transit systems through the
coordinated procurement of new safety materials;
• Requiring that the transit systems drive service sustainability through innovation
in route planning and technology, as well as reviewing municipal transit
jurisdictions where there are upper- and lower-tier systems operating in the same
areas; and
• Requiring that the GTHA municipalities work with the province to make real
progress on fare and service integration to provide rider benefits.
In order to achieve these objectives, municipalities will be required to demonstrate their
participation and progress in different areas.
…/5
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-4-
Through the Phase 2 TPAs, the Town of Tillsonburg will be required to:
• Engage in consolidated procurement opportunities leveraging Metrolinx and
other provincial procurement tools (ALL MUNICIPALITIES)
• Review the lowest performing bus routes and consider whether they may be
better serviced by microtransit (ALL MUNICIPALITIES)
• Work with the Province and Metrolinx where appropriate to determine the
feasibility of implementing microtransit options on viable routes (ALL
MUNICIPALITIES)
• Participate in discussions with the Province on advancing fare and service
integration (GTHA & select municipalities)
• Participate in discussions with the Province to optimize transit through new
possible governance structures (GTHA & select municipalities)
We are committed to working with municipalities, and their transit systems to refine the
processes that will be required, in order to achieve the best possible outcomes as we
work together through this recovery period.
Our government is committed to supporting municipal transit, and we will continue to
champion the needs of our municipal partners and transit users. Through this historic
agreement, municipalities will have the support and flexibility they need to address
budget shortfalls related to COVID-19, help limit the spread of the virus, and chart a
path to a strong recovery for their communities and for our province.
Sincerely,
Caroline Mulroney
Minister of Transportation
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-5-
By signing below, I acknowledge that the allocation of $20,824 is provided to the Town
of Tillsonburg for the purpose of assisting with COVID-19 municipal transit pressures
and that the province expects any funds not required for this purpose in Phase 1 will be
put into reserves to support potential COVID-19 municipal transit pressures that you
may continue to incur up to March 31, 2021. I further acknowledge that the Town of
Tillsonburg is expected to report back to the province on COVID-19 municipal transit
pressures and the use of this funding.
Name:_____________________________
Title:___________________________
Signature:__________________________ Date:___________________________
Page 190 of 346
Ministry of
Transportation
Office of the Minister
777 Bay Street, 5th Floor
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transportation
Ministère des
Transports
Bureau de la ministre
777, rue Bay, 5e étage
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transports
Monday, June 29, 2020
107-2020-2482
His Worship Stephen Molnar
Town of Tillsonburg
smolnar@tillsonburg.ca
Dear Mayor Molnar:
Since first learning of COVID-19, Ontario has taken decisive action to contain the
spread of this new virus.
The health and well-being of public transit passengers and employees is a top priority,
and Ontario’s public transit systems are critical to supporting the economy and getting
people where they need to go.
The province is providing $15 million to municipalities across the province to support
enhanced cleaning of their public transit systems and help reduce the transmission of
COVID-19. This funding will assist with the municipality’s public transit health and safety
measures. I am pleased to advise you of your funding allocation.
Town of Tillsonburg will be eligible to receive an allocation of up to $6,365
for enhanced cleaning.
In the coming days, we will be forwarding the program details to the primary contact for
the Gas Tax Program.
If you have any questions regarding the program, please contact Jamie Pearce,
Director, Strategic Investments & Programs Branch, at
MTO-Transit_Cleaning_Funding@ontario.ca.
Sincerely,
Caroline Mulroney
Minister of Transportation
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Page 1 of 4
Subject: Results for Tender RFT 2020-015 Single Axle Cab and Chassis with Dump
Body
Report Number: OPS 20-31
Author: Dan Locke, C.E.T., Manager of Public Works
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receive Report OPS 20-31, Results for Tender RFT 2020-015 Single
Axle Cab and Chassis with Dump Body;
AND THAT Council award Tender RFT 2020-015 to Carrier Centers of London, ON at a
cost of $287,442.49 (net HST included), the lowest bid received.
BACKGROUND
Using the Fleet replacement strategy to determine the appropriate timing to replace the
Town’s Fleet units based primarily on age and condition. T he appropriate replacement
timing for Unit # 60, a 2005 Peterbilt single axle snow plow was identified to be in 2020
and was approved within the 2020 Operations Business Plan. This was based on the
average expected useful lifecycle of this type of vehicle of 10 years, which unit #60
exceeds and with the condition based analysis.
DISCUSSION
As per the 2020 Operations Business Plan and in accordance with the Purchasing
Policy a tender was issued for the supply and delivery of a new single axle cab and
chassis with dump body and outfitted with all season combination spreader with
extendable front plow to replace the existing unit # 60.
The tender closed on August 18th, 2020 with a total of seven (7) plan takers and two (2)
bids were received. The tender was advertised on the Tillsonburg website, the
Tillsonburg News, Ebid Solutions and on Biddingo. Results of the tender are
summarized below and include the estimated additional outfitting costs for each bid:
Bidder Delivery Bid Price Additional Cost Total
1. Carrier Centers 42 weeks $287,442.49 $2,000.00 $289,442.49
2. Team Truck Centers 44 weeks $287,821.04 $2,000.00 $289,821.04
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The above comparison includes net HST of 1.76%.
The additional costs of approximately $2 ,000.00 is to outfit the unit with CB radio,
decals, AVL/GPS hardware, etc... These two bids are very competitive and even the
delivery time is very similar. It is therefore staff’s recommendation to award this RFT to
the lowest bid received from Carrier Centers of London, Ontario.
CONSULTATION
The Fleet staff consulted with the Roads Supervisor and Roads staff to ensure that the
specification for the new unit met their needs. Meetings were held to determine the
requirements and a demonstration was provided from another local municipality to see
the Extendable Front Plow.
FINANCIAL IMPACT/FUNDING SOURCE
In the 2020 budget approval in the amount of $295,000 for the replacement of Roads
Unit #60 was approved by Council. The bid price of a new cab and chassis with Dump
Body of $287,442.49 (net HST included) plus estimated additional outfitting costs of
$2000.00 totaling $289,442.49 (net HST included) is within the budget approval amount
of $295,000.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
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OPS 20-31
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Report Approval Details
Document Title: OPS 20-31 Results for Tender RFT 2020-015 Single Axle Cab
and Chassis with Dump Body.docx
Attachments:
Final Approval Date: Sep 9, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Sep 3, 2020 - 8:01 PM
Kyle Pratt - Sep 9, 2020 - 7:04 AM
Michelle Smibert - Sep 9, 2020 - 7:54 AM
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Subject: Traffic Concerns Wilson Avenue
Report Number: OPS 20-32
Author: Dan Locke, CET, Manager of Public Works
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report OPS 20-32 Traffic Concerns Wilson Avenue as
information;
AND THAT Council provides direction to staff based on the three proposed options
below.
Option 1
THAT Council direct staff to have a comprehensive Traffic Study completed in 2021 that
collects data to inform and if warranted provide measures to mitigate traffic concerns.
The estimated cost of $20,000 which could be included in the 2021 budget;
AND THAT Council gives pre-budget approval to have the study initiated within the
fourth quarter of 2020.
Option 2
THAT Council direct staff to have two solar powered Speed Monitoring devices
installed, one south bound and one north bound direction on Wilson Avenue to inform
and encourage motorist to slow down. As well install two sets of Senior Advance
Warning Signs along Wilson Avenue. The estimated cost would be approximately
$12,000 and could be included in the 2021 budget;
AND THAT Council gives pre-budget approval to have Option 2 implemented within the
fourth quarter of 2020 and installed in 2020 pending availability of equipment.
Option 3
No action to be taken at this time as traffic volume and speed data provided by the
Police Services Board indicates that Wilson Avenue is functioning within design
parameters and does not warrant any Traffic Calming devices.
Staff recommend implementing Option 2 and reviewing how effective the measures
have been in the fall of 2021.
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BACKGROUND
The Hickory Hills Residential Association (H.H.R.A.) Community group has conveyed a
concern related to speeding and traffic volume on Wilson Avenue. A presentation was
made to Council on May 25th, 2020 by the Hickory Hills Residential Association to
outline the concerns. The written version of the presentation is attached in Appendix – C
as reference.
The following Council resolution was adopted and Council directed staff to provide a
report as defined in the resolution below.
Resolution # 2020-237 Moved By: Councillor Gilvesy; Seconded By: Councillor
Rosehart
THAT Council receive the delegation from Ian McIntrye, as information;
AND THAT the material from The Hickory Hills Resident’s Association regarding traffic
concerns on Wilson Avenue be forwarded to the Tillsonburg Police Services Board for
review and comment;
AND THAT subsequent to any material response from the Police Services Board a
comprehensive report including; background information, review and comments from
Fire and Public Works Departments and mitigating options be presented to Council for
consideration.
Carried
H.H.R.A. has identified the following concerns to be mainly speeding and volume of
vehicular traffic that is travelling on Wilson Avenue. H.H.R.A. contends that the volume
has increased, due to the new subdivision to the west, along Dereham Drive between
Quarter Town Line and Denrich Avenue.
Wilson Avenue is defined as a Class 4 Roadway (see attached Appendix D) within the
Town of Tillsonburg Street network which the Average Annual Daily Traffic (AADT)
count range is to be between 500 vehicles and 4000 vehicles.
The posted speed limit on Wilson Avenue is 50 km/h and is a collector roadway that
connects the local roadways within the Hickory Hills Community. Wilson Avenue has
two TGO Transit stops along it that provide connectivity to the greater Tillsonburg
Community and to the Southwest through the Intercommunity Transit Service for the
Hickory Hills residents, one bus stop at the Hickory Hills Community Centre and the
other at Seres Drive.
DISCUSSION
The data collection from the Police Services Board (PSB) (see attached data charts
Appendix A) indicates that they collected sample data on two occasions in 2020 and at
two separate locations with their Speed Spy device which collects both Speed and
Traffic count data. PSB also indicated that they collected data in 2018 and that the
average hourly traffic count had increased from 23 vehicles per hour in 2018 to 27
vehicles per hour in 2020.
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Summary of Police Services Speed Spy Data by occurrence
June 2-4th 2020, Wilson at H.H.C.C.
1557 Vehicles in 52 hours
1557/52 = 30 vehicle per hour on this occurrence
30 x 24 hours = 720 Vehicles per day
June 4-6th 2020, Wilson at HHCC
918 Vehicles in 39 hours
918/39 = 24 vehicle per hour on this occurrence
24 x 24 hours = 576 Vehicles per day
June 8-10th 2020, Dereham at Wilson
1931Vehicles in 60 hours
1931/60 = 32 vehicle per hour on this occurrence
32 x 24 hours = 768 Vehicles per day
Date Location Hours Vehicle Count Vehicles per day
June 2- 4, 2020 Wilson at HHCC 52 1557 720
June 4- 6, 2020 Wilson at HHCC 39 918 576
June 8- 10, 2020 Dereham at Wilson 60 1931 768
2064 Total for 3 day period
Based on the data from these 3 collection periods, the average daily vehicle count is
720 + 576 + 768 = 2064 vehicles over 3 days = 688 vehicles per day, which meets the
Class 4 criteria and in fact is at the lower end of the Class 4 range .
The analysis of the PSB data shows that speeding along Wilson Avenue is minimal with
one count that is considered to be invalid of 175 km/h, therefore that count is removed.
The bulk of the rest of the speeding is within 10 km/h of the posted speed limit.
Recommendations From H.H.R.A.
1.) H.H.R.A. - Volume of traffic: Reduce the increasing and steady volume of traffic on
Wilson Ave. by changing Dereham Dr. west of Wilson Ave., to a “one-way” street going
westbound and ending at Denrich or Charlotte. The Hickory Hills community homes end
at Denrich with 3 homes on the north side and 5 homes on the south end.
Town response
One way streets limit the ability for fire apparatus to respond in timely and strategic (on
scene apparatus positioning) fashion. Fire apparatus are not exempted in the H.T.A.
from travelling against the posted direction on a one-way street. In Ontario, there are
only four exemptions for an emergency vehicle driver (with flashing red/white/blue lights
and siren activated).
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A. Red lights: they can proceed through a red light, after making a full stop and
ensuring all traffic has stopped for them.
B. Streetcars: they are allowed to pass a streetcar on the left, because streetcars
cannot pull over to the right.
C. DVP, Gardiner Expressway, 400 Series highways: fire trucks are permitted to
drive in the far left lane during an emergency call.
D. Speed Limit: they can exceed the speed limit, as long as the lights and siren
are activated.
The data from the PSB shows that volume is at the lo wer end of a Class 4 Roadway,
therefore, volume is not an issue on Wilson Avenue. Further, changing Wilson Avenue
to a one-way street may limit the ability to respond in a timely and strategic manner as
outlined by Tillsonburg Fire above. Therefore, Staff do not support moving in this
direction at this time.
2.) H.H.R.A. - Speed Limit: Change the speed limit on Wilson to 40km / hour. Several
other municipalities in Ontario have done this to reduce speeding and the number of
accidents and related injuries. We understand that Tillsonburg has also implemented
lower speed limits in some sub-divisions for safety reasons.
Town response
Data from the PSB shows that the speeding is minimal. Therefore, staff are not in
support of this request at this time.
3.) H.H.R.A. - Speed Limit signs: Install additional speed limit signs starting with one on
Wilson Ave. northbound at the Baldwin intersection; this is the main entrance into the
Hickory Hills Adult Community. The other speed limit signs can be strategically
positioned along Wilson Ave. north and southbound.
Town response
Posted Speed Limits signs are sufficient as per the OTM regulations. Additional signs
will not likely provide any additional impact to slow the traffic down. Therefore, staff are
not in support of this request at this time.
4.) H.H.R.A. - Stop Signs: Install additional stop signs along Wilson Ave. at the various
intersections in Hickory Hills.
Town response
The current allotment of stop signs are sufficient, as per the OTM regulations. Additional
signs are not warranted based on the data from the PSB. OTM BOOK 5, Section 2.
“STOP signs are not intended to be used as speed control devices. Their usage should
be limited to the control of right-of-way conflicts.” Therefore, staff do not support this
request at this time.
5.) H.H.R.A. - Random Speed Checks: OPP assistance needed to conduct frequent and
random speeding checks on Wilson Ave., to monitor and hopefully discourage drivers
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from speeding. Their presence and support definitely helps and provides our senior
residents with a sense of safety and security.
Town response
Police have been informed of this issue and continue to follow up.
6.) H.H.R.A. - Caution Signs: Install “slow down” signs indicating a “senior retirement
community” at main entrance points on Wilson Ave ., including one at Dereham Dr.
These would be similar to the ones denoting children at play, pedestrian crossings etc.
Town response
The illustrations below are of the advanced warning signs that could be installed along
Wilson Avenue and may provide some additional impact to slow the traffic down.
Therefore, staff support this request at this time as it has minimal costs.
7.) H.H.R.A. - Speed Monitors: The installation of temporary Speed Monitors in both directions
on Wilson Ave. showing the speed limit as well as driver’s actual travel speed in these zones.
Encourages drivers to slow down.
Town response
The illustration below is of the solar powered speed monitoring indicator device that
could be installed along Wilson Avenue and may provide some additional impact to slow
the traffic down. Therefore, staff support this request at this time. The installation of two
units would cost approximately $12,000 and this item could be included in the 2021
budget. It could be installed during the fourth Quart er of 2020 if Council gave pre-budget
approval.
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8.) H.H.R.A. - Speed Bumps: As a last resort and only if the above -mentioned
recommendations fail to resolve the problems, consider installing the least disruptive,
lower height and wider version of speed bumps. Railroad crossings use a rubberized
version to deaden sound and prevent damage to the underside of vehicles.
Town response
Town Staff do not support Speed Bumps of any type as these are an impediment to
traffic, emergency and maintenance vehicles and have caused damage to plows.
Speed bumps are vertical obstructions that typically measure between 75-100 mm in
height and 3m in length and are often found in privately-owned parking lots as they are
designed for a speed that is much lower than a typical posted speed limit along a publ ic
roadway. Navigating over speed bumps in fire apparatus will require the apparatus to
slow to a crawl to safely cross over the device without risk of personnel injury or
apparatus damage. Speed bumps provide inadequate traffic calming for the following
reasons:
A.) Speed bumps are not designed for public roadways;
B.) Traffic speeds between speed bumps generally increases;
C.) Speed bumps require maintenance and additional staff resources; and
D.) Speed bumps lead to increased noise for nearby residents
Other similar traffic calming designs that are used on Public roadways such as Speed
Humps, Speed Tables or Raised Pedestrian Crossing are not warranted for Wilson
Avenue based on the data provided by the PSB. This type of on street traffic calming
measure can also cause additional vehicular noise which residents would likely not be
in favour of.
CONSULTATION
The H.H.R.A. provided the information in Appendix - C through a presentation to
Council that they gave on May 25th, 2020. Staff had a follow up discussion with Mr. Ian
McIntyre from H.H.R.A. and he provided some clarification as to the issues that the
H.H.R.A. presented to Council.
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The PSB conducted several days of Traffic Volume and Speed collection data and the
Chair of the PSB provided background information as well. Appendix – A and B
The Town of Tillsonburg Public Works section and Fire Department were consulted on
the impacts of the proposed Traffic Calming initiatives that may be considered.
FINANCIAL IMPACT/FUNDING SOURCE
The Town has obtained a quotation for the purposes of informing the Town of
Tillsonburg Budget deliberations to perform a comprehensive traffic study on Wilson
Avenue with the objectives of providing three options to improve these concerns should
the data collection indicate a need to do so. The quotation for a comprehensive traffic
study is estimate at $20,000.
Quote for a solar power speed monitor indicator system to alert motorist to their speed
and condition the motorist to slow down could be installed for minimal costs and Senior
Advanced Warning signs. Estimate of approximately $12,000 for two units which would
be permanently affixed to an existing pole and warning Signs.
Staff recognize that the data provided by the PSB does not warrant any action at this
time. However, with minimal cost and effort staff support the installation of the two Solar
powered speed monitoring indicator devices and the advanced warning senior signs.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
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☐ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Police Service Board Speed Spy Data Charts
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Appendix B – Police Services Board Summary Email from Chair Larry Scanlan
June 25th, 2020
Tillsonburg Police Services Board Response: Hickory Hills Deputation to
Council May 25th 2020
May 25th a deputation was made to Council by committee members of the Hickory Hills
Residents Association concerning a significant increase in Traffic Volume and
associated safety concerns.
Their main concern,” there has been a significant and noticeable increase in traffic
volume, noise pollution levels and speeding on Wilson Ave, most noticeably in the last
year and a half, due to rapid growth in new residential homes west and northwest of our
town”. The committee made several recommendations to Council, some of which were
addressed at the Police Services Board meeting June 17 th 2020.
In an attempt to verify their concerns a speed monitoring and traffic counting device
(Speed Spy) was installed on Wilson Ave June 2 nd to June 6th near the Hickory Hills
community centre and again near the intersection of Dereham and Wilson on Dereham
Dr. June 8th to 10th.
Results:
2475 vehicles counted moving north to south on Wilson over 91 hours.
Average Speed 36 kms/hr
85th percentile 47 kms/hr
Speeders above 65 kms/hr 7
The results indicated that speeding on Wilson was not an issue during that time period.
(See attached)
Volume
A similar traffic count initiated in August of 2018 indicated a traffic volume of 23 vehicles
per hour and the most recent monitoring in 2020 ind icated 27 vehicles per hour. An
increase of approximately 17 percent. I would caution that these results are not
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comprehensive and taken during a pandemic which may or may not have influenced the
count.
The count on Dereham, not looking for excessive speed, indicates, as you might expect,
the vast majority of vehicles (if not all) turn south onto Wilson.
The committees concern pointed to the increase in the number of new homes being
built on the west side of Hickory Hills. A discussion with Chief Building Inspector Geno
Vanhaelewyn indicated that there are currently approximately 250 homes in that area
with an anticipated count of 333 when completed.
It should be pointed out that all roads in the area, not only Wilson, have seen and will
continue to see an increase in traffic. Since these lands were earmarked for residential
development, increases are to be expected. Wilson Ave. is a residential street and as
such it would be difficult to restrict volume.
Community Safety Zones
Under Section 214.1 of the Highway Traffic Act, “The Council of a municipality may by
by-law designate a part of a highway under it’s jurisdiction as a Community Safety Zone
if, in the Council’s opinion, public safety is of special concern on that part of a highway.”
Site selection includes locations which have safety concerns or complaints near
sensitive areas such as retirement homes etc. Set fines are doubled but if no law is
broken fines are not an issue. Speed limits within the area could be reduced but there
is no indication speeding is the issue. Dependant upon whether or not a speed
reduction was initiated and how big it was, it may have a minor effect on volume but
probably not discernable.
Commercial Vehicles
Although not specified in the deputation, commercial vehicle traffic was mentioned. We
need to be aware a “no heavy truck by-law” does not prohibit the use of a roadway by a
heavy truck but rather the continued repeated use as a heavy truck route. The latter
does not appear to be the case. Due to construction there will b e increases.
Additional Signage
I believe anyone entering Wilson from either end are well aware that they are entering a
retirement area and speeds recorded tend to uphold that idea. Additional signs could
end up reducing visibility on the street due to sign pollution and I personally have
noticed people crossing the street any where they choose ignoring a lighted crosswalk.
That alone adds to the safety concerns.
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Additional stop signs or signs of any nature would be Operational and not for the Police
Services Board to delve into unless the Board considered it a community safety issue.
I believe this response addresses the areas of concern presented in the Hickory Hills
deputation that fall within the Boards purview.
It should be noted that the Board did receive a video clip of drivers showing a major lack
of regard for the stop sign on Durham Ave. at Wilson Ave. taken by members of the
Hickory Hills committee. The video was forwarded to OPP Inspector Hymers for follow
up. The Speed Spy data from Durham Ave. was also sent to Inspector Hymers who
forwarded it to their analyst for study.
Regards
Larry Scanlan
Chair Tillsonburg Police Services Board
Cc: Mayor Molnar, Deputy Mayor Beres, Council Members, CAO Pratt, Clerk
Smibert,Board Members Ann Loker, Greg Horvath, Tillsonburg Clerks Office, TPS
Board Secretary Rebecca Turrill, Chief Building Inspector Geno Vanhaelewyn
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Appendix – C
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Appendix - D
TILLSONBURG ROADWAYS
CLASS DESIGNATION
As per the Classification of Highways Table in Ontario Regulation 239/02, Roadways
have been divided into 6 Classes based on Average Daily Traffic (ADT) and speed limit
to determine their priority for patrolling, snow clearing and ice control. No roadway
section will be classified at a lower classification than that specified in the Highway
Classification Table in O. Reg. 239/02.
Class 1
There are presently no Class 1 roadways within the Town of Tillsonburg.
Class 2
Are roadways which carry large volumes of traffic to and through the Town. These
roadways are identified as Provincial Highways in the Official Plan that make up the
Connecting Link within the Town of Tillsonburg.
Class 3
Are roadways which carry medium volumes of traffic through, and local traffic within the
Town. These
Class 3 roadways are identified as a combination of Arterial and Collector roads in the
Official Plan.
Class 4
Are roadways which carry low volumes of local traffic to and from a specific address
including any roadway that schools or hospitals are located on, have main driveway
entrance onto, or connect the street that the school or hospital fronts on to the closest
arterial or collector roadway would automatically qualify for this Classification. These
Class 4 roadways are identified as Collector and Other roads in the Official Plan.
Class 5
Are mainly local roadways that service residential, industrial or commercial addresses
depending on the property zoning abutting them and are identified as Other roads in the
Official Plan.
Class 6
Are all remaining local roadways including many cul-de-sacs and dead ends. These
Class 6 roadways may service residential, industrial or commercial addresses
depending upon the property zoning abutting them and are identified as Other roads in
the Official Plan.
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Page 1 of 3
Subject: Rolling Meadows Phase 1 Construction Design
Report Number: OPS 20-33
Author: Shayne Reitsma P.Eng, Manager of Engineering
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
That Report OPS 20-33 Rolling Meadows Phase 1 Construction Design Report be
received;
AND THAT Council authorizes the Phase 1 Option B design.
BACKGROUND
Prior to construction of Rolling Meadows Phase 1 residents had concerns about the
realignment of intersection and sidewalk locations within the construction area and as
such at the August 10th, 2020 meeting of Tillsonburg Town Council, the following
resolution was passed:
Resolution # 2020-379
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT staff prepare a report outlining options available given the concerns that have
been raised with sidewalk and intersection realignment being installed as part of the
Rolling Meadows road reconstruction project.
Given that Phase 1 construction included the acquisition of land from residents , the
Engineering department created two sets of drawings; Option A and Option B.
Option A included the land acquisition required to implement a new intersection
alignment at Falcon and Tanager Drive that allowed a higher level of safety for vehicle
and pedestrian movement within the Town municipal right -of-way.
Option B is keeping the intersection alignment “as is” which eliminates the requirement
for land acquisition. This alignment does not provide a pedestrian crossing at the
intersection as that would create a safety liability for the Town. However a safer location
for the crossing is being provided north of the intersection on Tanager Drive.
Both Option A and B are attached with this report.
Page 212 of 346
OPS 20-33
Page 2 of 3
DISCUSSION
In discussion with Economic Development the acquisition of the parcels of land required
will no longer be able to take place leaving the Town with implementing Option B.
CONSULTATION
With constraints from COVID-19 the Engineering department will be handing out letters
to all affected residents notifying them of the design change and allow for a 20 day
period for comments.
The Town will delay the construction of this project to spring of 2021 which allows time
for feedback from residents.
FINANCIAL IMPACT/FUNDING SOURCE
The Town will have no financial impacts outside of costs outlined in report number OPS
20-27.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A - Option A
Appendix B - Option B
Page 213 of 346
OPS 20-33
Page 3 of 3
Report Approval Details
Document Title: OPS 20-33 - Rolling Meadows Phase 1 Construction
Design.docx
Attachments: - Option A.pdf
- Option B.pdf
Final Approval Date: Sep 9, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Sep 3, 2020 - 8:08 PM
Kyle Pratt - Sep 9, 2020 - 7:48 AM
Michelle Smibert - Sep 9, 2020 - 7:53 AM
Page 214 of 346
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E CONTRACT 2020-005 Design Option ATHE CORPORATION OFROLLING MEADOWS RECONSTRUCTIONPHASE 1INDEXDwg. No. Description12THE TOWN OF TILLSONBURG518033-3 - REV. No. 4 - ISSUED FOR TENDER NBluePlan
ENGINEERING
Blue BluePlanENGINEERINGBlueTOWN OF TILLSONBURGKEY PLANNOT TO SCALETANAGER DRIVE - PLAN AND PROFILESTA. 2+970 TO STA. 3+100GENERAL NOTES, DETAILS &TYPICAL CROSS SECTIONS3TANAGER DRIVE - PLAN AND PROFILESTA. 3+100 TO STA. 3+20047CANARY STREET - PLAN AND PROFILESTA. 4+960 TO STA. 5+060CANARY STREET8TANAGER DRIVE - CROSS SECTIONSSTA. 3+010 TO STA. 3+1609FALCON ROAD - TANAGER DRIVE -CROSS SECTIONSSTA. 4+010 TO STA. 4+17010FALCON ROAD - TANAGER DRIVE -CROSS SECTIONSTA. 4+170 TO STA. 4+3015FALCON ROAD - TANAGER DRIVE -PLAN AND PROFILESTA. 4+080 TO STA. 4+1906FALCON ROAD - TANAGER DRIVE -PLAN AND PROFILESTA. 4+190 TO STA. 4+330FALCON ROAD - PLAN AND PROFILESTA. 3+970 TO STA. 4+080LONDON, ON N5X 4E7235 NORTH CENTRE ROAD, UNIT 103TILLSONBURG, ON N4G 5A510 LISGAR AVENUETOWN OF TILLSONBURGPage 215 of 346
PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.MM/DD/YYREVISION DESCRIPTIONCH'KDDRAWING NO. :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGN.T.S.TYPICAL ASPHALT JOINTRESTORATION DETAILMILL EXISTING ASPHALTPAVEMENT TO MINIMUMDEPTH OF 40mmSAW CUT ALLEDGES80mm HL8 BASEASPHALT50mm HL3 SURFACEASPHALTEXISTINGASPHALT500mmPTYPICAL CLEANOUT DETAILN.T.S.LNOMENCLATURE:CBC/WCSPASPHCLEX.HPHYDCPPGRAVTYP.WMWSWVCATCH BASINCOMPLETE WITHCORRUGATED STEEL PIPEASPHALTCENTRELINEEXISTINGHYDRO POLEHYDRANTCORRUGATED PLASTIC PIPEGRAVELTYPICALWATERMAINWATER SERVICEWATER VALVEGVGAS VALVEBPDBELL PEDESTALPLPROPERTY LINEPVCPOLYVINYL CHLORIDEHDPEHIGH DENSITY POLYETHYLENEN.T.S.TEMPORARY CATCH BASIN/MANHOLE COVERING DETAILAAPLANSECTION A-AEX. CONIFEROUS /DECIDUOUS TREESPROP. STORM SEWERPROP. SANITARY SEWERPROPERTY LINEEX. HEDGEEX. WATERMAINEX. STORM SEWERRIGHT-OF-WAYEX. DITCHPROP. SWALEPROP. WATER / HYDRANTHYDEX. FENCE LINE518033-3M.H.B.W.C.M.SEPTEMBER 20191TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1CPDCABLE PEDESTALGUYGUY WIRE SANSANITARY SEWERSTMSTORM SEWERIBIRON BARMBMAILBOXSIBSTANDARD IRON BARGMKGAS MARKERBMKBELL MARKEREX. SANITARY SEWEREX. OVERHEAD HYDROGENERAL NOTES1.PRIOR TO CLOSING ANY STREET, THE CONTRACTOR SHALL OBTAIN CLEARANCE FROM THE DIRECTOR OF OPERATIONS ANDNOTIFY THE POLICE, FIRE DEPARTMENT, AMBULANCE AND SCHOOL BUS OPERATORS OF STREETS USED FOR DETOUR ANDTHE DURATION OF THE DETOUR. THE CONTRACTOR MUST MAINTAIN MAXIMUM ACCESS TO ALL PROPERTIES AS DIRECTED BYTHE ENGINEER. A ROAD CLOSURE CHECKLIST IS AVAILABLE.2.THE CONTRACTOR MAY CLOSE THE ROAD TO TRAFFIC, HOWEVER ACCESS SHALL BE MAINTAINED FOR EMERGENCY VEHICLESAND LOCAL TRAFFIC AT ALL TIMES. ALL TRAFFIC CONTROL SHALL BE IN CONFORMANCE WITH MTO OTM BOOK 7.3.THE CONTRACTOR SHALL CONSTRUCT TEMPORARY MEASURES TO CONTROL SILT ENTERING THE STORM DRAINAGE SYSTEMTO THE SPECIFICATIONS OUTLINED IN THE GUIDELINES ON EROSION AND SEDIMENT CONTROL FOR URBAN CONSTRUCTIONSITES PREPARED BY THE MINISTRY OF NATURAL RESOURCES. THESE MEASURES ARE TO BE INSTALLED PRIOR TOCOMMENCING ANY CONSTRUCTION FOR THIS PROJECT AND ARE TO BE REMAIN IN PLACE UNTIL CONSTRUCTION HAS BEENCOMPLETED TO THE SPECIFICATIONS OF THE ENGINEER.4.THE CONTRACTOR IS TO NOTIFY THE TOWN OF TILLSONBURG - OPERATIONS SERVICES DIVISION IN WRITING AT LEAST 48HOURS PRIOR TO COMMENCING CONSTRUCTION.5.THE CONTRACTOR IS TO MEET ALL THE REQUIREMENTS OF THE OWNERS OF THE UTILITIES ON THIS PROJECT AND MUSTMAKE SATISFACTORY ARRANGEMENTS WITH THE UTILITY COMPANIES FOR CROSSING THEIR INSTALLATIONS AND FORPROVIDING ADEQUATE PROTECTION DURING CONSTRUCTION.6.ALL ORGANIC OR UNSUITABLE MATERIALS BENEATH THE ROAD ALLOWANCES MUST BE REMOVED AND THESE AREAS SHALLBE BACKFILLED WITH AN APPROVED FILL MATERIAL, ALL TO THE SATISFACTION OF THE ENGINEER.7.PRIOR TO COMMENCING ANY CONSTRUCTION, ALL EXISTING UNDERGROUND UTILITIES SHALL BE LOCATED AND MARKED. ANYUTILITIES DAMAGED OR DISTURBED DURING CONSTRUCTION SHALL BE REPAIRED OR REPLACED TO THE SATISFACTION OFTHE OWNER AND AT THE CONTRACTORS EXPENSE.8.PRIOR TO COMMENCING ANY CONSTRUCTION, ALL EXISTING SEWER OUTLET INFORMATION, BENCHMARKS, DIMENSIONS,ELEVATIONS, AND GRADES MUST BE CHECKED AND VERIFIED AND ANY DISCREPANCIES REPORTED TO THE ENGINEERIMMEDIATELY.9.ALL STORM SEWER CONSTRUCTION SHALL CONFORM TO THE LATEST STANDARDS OF THE TOWN OF TILLSONBURGOPERATIONS SERVICES DIVISION. SANITARY SEWERS AND WATERMAIN CONSTRUCTION SHALL CONFORM TO OXFORDCOUNTY DESIGN GUIDELINES.10.3.0m LONG, 150mmØ PERFORATED PVC DR28, HELCOR OR RIDGED DUAL WALL HDPE SUBDRAIN WITH CLEAR STONE BEDDINGWRAPPED IN FILTER CLOTH (TERRAFIX 270R OR APPROVED EQUAL) ON BOTH SIDES OF ALL CATCHBASIN, CATCHBASINMANHOLE AND DOUBLE CATCHBASIN LOCATIONS C/W PVC END CAP. SEE SUBDRAIN DETAIL THIS SHEET.11.ALL SEWERS AND WATERMAIN INSTALLED WITHOUT SUFFICIENT FROST COVER SHALL BE INSULATED AS PER OXFORDCOUNTY DESIGN GUIDELINES.12.ALL HYDRANT VALVES SHALL BE INSTALLED WITH 0.8m SPACING FROM BACK OF NEW SIDEWALK13.INDIVIDUAL CONCRETE ADJUSTMENT UNITS SHALL NOT EXCEED 0.3m FOR MANHOLES AND CATCHBASINS. 0.3m SOLIDCONCRETE RISERS SHALL BE USED IF THE HEIGHT OF ADJUSTMENT WILL EXCEED 0.3m.14.THE FINISHED GRADE OF ALL EXISTING AND PROPOSED MANHOLE LIDS AND EXISTING WATERVALVE BOXES SHALL BE SET AT2% FROM PROPOSED EDGE OF PAVEMENT ADJACENT TO THE STRUCTURE OR AS DIRECTED IN THE FIELD BY THE ENGINEER.15.REMOVE AND REINSTALL ALL EXISTING STREET SIGNAGE AS REQUIRED FOR THE INSTALLATION OR RECONSTRUCTION OFROADWORKS, SEWERS AND WATERMAINS.16.WHERE SANITARY SEWERS INSTALLED AT 3.5m OR GREATER, SANITARY SERVIES SHALL REQUIRE A CONTROLLEDSETTLEMENT JOINT FITTING PLACED AT THE TEE.THE FOLLOWING OPSD STANDARDS, TOWN OF TILLSONBURG STANDARDS AND COUNTY OF OXFORD STANDARDS SHALL BE USEDON THIS PROJECT:SEDIMENT CONTROL MEASURES1.PROTECT ALL EXPOSED SURFACES AND CONTROL ALL RUNOFF DURING CONSTRUCTION.2.ALL EROSION CONTROL MEASURES ARE TO BE IN PLACE BEFORE STARTING CONSTRUCTION ANDREMAIN IN PLACE UNTIL RESTORATION IS COMPLETE.3.MAINTAIN EROSION CONTROL MEASURES DURING CONSTRUCTION.4.ALL COLLECTED SEDIMENT MUST BE DISPOSED OF AT AN APPROVED LOCATION.5.MINIMIZE AREA DISTURBED DURING CONSTRUCTION. ALL DEWATERING MUST BE DISPOSED OF IN ANAPPROVED SEDIMENTATION BASIN.6.PROTECT ALL CATCH BASINS, MAINTENANCE HOLES AND PIPE ENDS FROM SEDIMENT INTRUSION WITHGEOTEXTILE (TERRAFIX 270R OR APPROVED EQUIVALENT).7.KEEP ALL SUMPS CLEAN DURING CONSTRUCTION.8.PREVENT WIND-BLOWN DUST9.STRAW BALES TO BE TERMINATED BY ROUNDING BALES TO CONTAIN AND FILTER RUNOFF.10.ALL SILT FENCING AND DETAILS ARE AT THE MINIMUM TO BE CONSTRUCTED IN ACCORDANCE WITH THEMINISTRY OF NATURAL RESOURCES GUIDELINES ON EROSION AND SEDIMENT CONTROL FOR URBANCONSTRUCTION SITES.11.ALL OF THE ABOVE NOTES AND ANY SEDIMENT & EROSION CONTROL MEASURES ARE AT THE MINIMUMTO BE IN ACCORDANCE WITH THE MINISTRY OF NATURAL RESOURCES GUIDELINES ON EROSION ANDSEDIMENT CONTROL FOR URBAN CONSTRUCTION SITES.SITE BENCHMARKSBM.518033-1 - ELEV. = 239.655NAIL IN EAST FACE OF HYDRO POLE, SOUTH SIDE OF CONCESSION STREET WEST, ACROSS FROM LOTNUMBER 164.BM.518033-2 - ELEV. = 239.657NAIL IN EAST FACE OF HYDRO POLE, NORTH SIDE OF CONCESSION STREET WEST, BETWEEN LOT NUMBER150 (TILLSONBURG CHRISTIAN REFORMED CHRUCH) & LOT NUMBER 9 (MYRTLE STREET)BM.518033-3 - ELEV. =239.776TOP SPINDAL OF FIRE HYDRANT, INSTERSECTION OF CONCESSION STREET WEST & QUAKER TOWN LINE,SOUTH SIDE OF CONCESSION STREET WEST AND WEST SIDE OF QUAKER TOWN LINEAT LEAST TWO BENCHMARKS SHALL BE USED AT ALL TIMES DURING CONSTRUCTIONROAD & BOULEVARD RESTORATIONALL DISTURBED AREAS SHALL BE RESTORED AS FOLLOWS:1.ALL ROAD CUTS SHALL BE RESTORED WITH1.1.40mm HL3 SURFACE ASPHALT (97% MARSHALL)1.2.50mm HL8 BASE ASPHALT (97% MARSHALL)1.3.150mm GRANULAR "A" BASE (100% SPMDD)1.4.300mm GRANULAR "B" SUBBASE (100% SPMDD) GRANULAR "B" TO BE EXTENDED 0.3m BEHINDBACK OF CURB2.BOULEVARDS SHALL BE RESTORED WITH NURSERY SOD 100mm TOPSOIL (min.) UNLESS OTHERWISENOTED3.ASPHALT DRIVEWAYS SHALL BE RESTORED WITH 20mm GRANULAR "A" (100% SPMDD) WITH 50mm OFHL3A ASPHALT (97% MARSHALL)4.GRAVEL DRIVEWAYS SHALL BE RESTORED WITH 300mm GRANULAR "A" (100% SPMDD)5.CONCRETE DRIVEWAYS SHALL BE RESTORED WITH 100mm GRANULAR "A" (100% SPMDD) WITH150mm OF CONCRETE (OPSS MIX. 30MPa min.)OPSD-219.110LIGHT DUTY SILT FENCE BARRIEROPSD-310.010CONCRETE SIDEWALKOPSD-310.020CONCRETE SIDEWALK ADJACENT TO CURB AND GUTTEROPSD-310.033CONCRETE SIDEWALK RAMPS AT UNSIGNALIZED INTERSECTIONSOPSD-310.039CONCRETE SIDEWALK RAMPS TACTILE WALKING SURFACE INDICATORS COMPONENTOPSD-400.100CAST IRON, SQUARE FRAME CATCHBASIN, PERFORATED OPENINGSOPSD-401.010CAST IRON, SQUARE FRAME WITH CIRCULAR CLOSED OR OPEN COVER FOR MAINTENANCE HOLESOPSD-404.020ALUMINUM SAFETY PLATFORM FOR CIRCULAR MAINTENANCE HOLESOPSD-405.010MAINTENANCE HOLE STEPS, HOLLOWOPSD-600.040CONCRETE BARRIER CURB WITH STANDARD GUTTEROPSD-600.100CONCRETE MOUNTABLE CURB WITH NARROW GUTTEROPSD-610.010CATCHBASIN FRAME AND GRATE INSTALLATION AT CURB AND GUTTEROPSD-701.021MAINTENANCE HOLE BENCHING AND PIPE OPENING ALTERNATIVESOPSD-701.010PRECAST MAINTENANCE HOLE 1200mm DIAMETEROPSD-701.030PRECAST CONCRETE MAINTENANCE HOLE COMPONENTS 1200mm DIAMETER, RISER ANDMONOLITHIC BASEOPSD-704.010PRECAST CONCRETE ADJUSTMENT UNITS FOR MAINTENANCE HOLES, CATCHBASINS, AND VALVECHAMBEROPSD-705.010PRECAST CONCRETE CATCHBASIN - 600mm X 600mmOPSD-705.020PRECAST CONCRETE TWIN INLET CATCHBASIN - 600mm X 1450mmOPSD-708.030CATCHBASIN CONNECTION FOR FLEXIBLE MAIN PIPE SEWEROPSD-973.130FENCE, STEEL BEAM BARRICADE INSTALLATIONDWG D 1812-1-2007RIGID BOARD INSULATION - SLAB TYPEDWG D 1828-1-1993FIRE HYDRANT AND VALVE INSTALLATIONDWG D 1846-1-2009TRACER WIRE VALVE BOX INSTALLATIONTOWN OF TILLSONBURG(STANDARD DRAWING)CONCRETE SIDEWALK RAMP AT INTERSECTIONS (MID POINT)LEGEND:CLASS 'B' BEDDING NOTES:1.PIPE BEDDING AS SPECIFIED ON PLAN AND PROFILE DRAWINGSCOMPACTED TO 96% SPMDD IN LAYERS NOT EXCEEDING 150mm TO300mm ABOVE TOP OF PIPE.2.TRENCH BACKFILL FROM TOP OF PIPE BEDDING TO UNDERSIDE OFGRANULAR "B" SUBBASE SHALL CONSIST OF APPROVED NATIVEMATERIALS OR GRANULAR 'C' BACKFILL AS DIRECTED BY THEGEOTECHNICAL ENGINEER, COMPACTED TO 98% SPMDD IN LAYERSNOT EXCEEDING 200mm LIFTS PER GEOTECHNICAL ENGINEER.3.REFER TO GEOTECHNICAL INVESTIGATION FOR SOIL SUITABLE FORBACKFILL.4.PRIOR TO PLACING THE GRANULAR SUBBASE MATERIAL, ALL TOPSOIL,SOFT OR OTHERWISE COMPRESSIBLE MATERIAL MUST BE REMOVEDFROM THE SUBGRADE AREA, AND THE SUBGRADE SHALL BEPROOF-ROLLED TO COMPACT ANY LOOSE SURFACE ZONES. ALLEXCAVATED AREAS MUST BE BACKFILLED WITH APPROVED ON-SITENATIVE MATERIALS OR IMPORTED GRANULAR PIT-RUN MATERIAL,COMPACTED TO 98% SPMDD.CLASS 'B' BEDDINGN.T.S.150mm MIN.COARSE SANDOR GRANULAR 'A'TRENCH BACKFILL(SEE NOTE)GRANULAR 'A'300mm
1
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150mm MIN.
300mm
20mm CLEARSTONE BEDDINGCOARSE SANDBEDDINGTRENCH BACKFILL(SEE NOTE)GEOTEXTILE(TERRAFIX 270ROR APPROVEDEQUIVALENT)CLEAR STONE BEDDINGN.T.S.CLEAR STONE BEDDING NOTES:1.CRUSHED STONE BEDDING ENCLOSED WITH A SUITABLEGEOTEXTILE (TERRAFIX 270R OR APPROVED EQUIVALENT)SHALL BE USED IN PLACE OF THE STANDARD BEDDINGWHERE HIGH HYDRAULIC GRADIENT CONDITIONS AREENCOUNTERED DURING CONSTRUCTION19mm CLEAR STONE3.0m - 150mmØPERFORATED RIGIDSUBDRAIN c/w END CAP50mm MIN.FILTER BLANKET(TERRAFIX 270R ORAPPROVED EQUIVALENT)150mm150mm300mmSUBDRAIN DETAILN.T.S.EX. GAS LINEEX. BELL LINE100mm LONG RADIUS BEND-(P.V.C.)100mm P.V.C. RISERIRON CAP (WATTS DRAINAGE PRODUCTSCO-300-R OR APPROVED EQUAL)TO SIT 75mm BELOW FINISHED GRADE100mm x 100mm x 100mm P.V.C. WYE(PLACED AT PROPERTY LINE AND/ORIMMEDIATELY UPSTREAM OF HORIZONTALBEND, UNLESS OTHERWISE INDICATED)100mm P.V.C. SAN. SERVICESINGLE/DOUBLE CATCH BASINWITH FRAME AND GRATEFILTER CLOTH (TERRAFIX 270R 3OR APPROVED EQUIVALENT)PROPOSED GRADE12mm CLEARCRUSHED STONE300mm
WVHYDRO POLE AND GUY WIREMAILBOXSIGNBELL PEDESTALCABLE PEDESTALSCALE 1:100TYPICAL ROAD CROSS-SECTION - TANAGER DRIVE (STA. 3+000± TO STA. 3+155±)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)CONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)PL
PLMATCH TO EX.GRADES AT PL(TYP.)RESTORE GRASSEDBOULEVARDS WITH100mm MIN. TOPSOILAND SOD (TYP.)STM (SIZE ANDMATERIAL VARIES)PVC DR-18WM (SIZEVARIES)2.92m1.50m1.20m4.00m4.00m5.62m20.12mm R.O.W.SCALE 1:100TYPICAL ROAD CROSS-SECTION - FALCON ROAD (STA. 4+000 TO STA. 4+080±)4.00m4.00m1.74m2.12mCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)MATCH TO EX. GRADES ATFACE OF CEDAR HEDGE(STA. 4+000 TO STA. 4+050±)RESTORE GRASSED BOULEVARDSAND SWALE WITH 100mm MIN.TOPSOIL AND SOD (TYP.)PVC DR-18WM (SIZEVARIES)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)20.12mm R.O.W.1.00m1.00m10.85m9.26mPL 10.06m10.06mPL
SCALE 1:100TYPICAL ROAD CROSS-SECTION - FALCON ROAD / TANAGER DRIVE (STA. 4+080± TO STA. 4+300±)4.00m4.00m2.75mCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)MATCH TO EX. GRADESAT PL (TYP.)RESTORE GRASSEDBOULEVARDS WITH100mm MIN. TOPSOILAND SOD (TYP.)PVC DR-18WM (SIZEVARIES)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)19.94mm R.O.W.1.20m10.05m9.89mPL
PL
MAX 3:1SLOPE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH0.15m1.20m1.20m5.60m1.50mGENERAL NOTES, DETAILS &TYPICAL CROSS SECTIONSISSUED FOR TENDERGM
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E244.2249.6m - 300Ø STM @ 1.40%48.5m - 200Ø SAN @ 1.40%86.1m - 300Ø STM @ 1.00%97.8m - 200Ø SAN @ 1.20%NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.TANAGER DRIVE2PLAN AND PROFILESTA. 2+970 TO 3+100248250CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM248250246246244244242242GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGMATCHLINE STA. 3+100SEE DWG No. 3TANAGER DRIVECT 6CT 4SIGNLSHYDWVSIGNSIGNGUYHLPTSIGNSIGNT 8T 3ROBIN ROADEX. CBEX. CB EX. CBEX. CBEX. CB EX. CBEX. STM MHEX. SAN MHEX. 450Ø CONC. STMEX. 600Ø CONC. STM OWL DRIVE
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E6 8117121.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITECL OWL DRIVE
EX.
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EX. WV GVWVGVEX. 200Ø C.I. WM
EX. HYD (TO BE REMOVED)EX. 150Ø C.I. WM (TO BE REMOVED)EX.
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.
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(TO
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)EX. 150Ø C.I. WM518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1BM.3 - ELEV. = 250.405SIB AT NORTHWEST CORNER OF OWL DRIVEAND ROBIN ROAD.EX. CED
A
R
H
E
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EEX. 25Ø STEEL GAS LINEEX. 25Ø STEEL GAS LINEEX. 50Ø STEEL GAS LINE
HMKEX. ROG
E
R
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C
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E150Ø PVC DR-18 WM1.5m CONC. SIDEWALKBH-109BH-109
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OEX/ EDGE OF GRAV.CONNECT TO EX. CURBTYPE OPSD 600.100 (TYP.)LIMIT OF PHASE 1CONSTRUCTIONSTA. 2+294REMOVE EX. CURBSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)R = 9.0mCONNECT TO EX. 200ØC.I. WM WITH BENDS ASREQUIREDCONNECT TO EX.150Ø C.I. WM WITHA 200x150 REDUCERAND BENDS ASREQUIREDWVWVWV25Ø WATERSERVICE c/wCURB STOP AT PL100Ø PVC SANSERVICE c/w CLEANOUT AND PLUG AT PLRESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)CONC.EX. 150Ø C.I. WM200Ø CROSSHYD
LOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN.OF 1.8m DEPTH OR SHALL BE INSULATED AS PERTHE STANDARD DRAWINGS. WATER SERVICESSHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITHMIN. HORIZONTAL SPACING AS PER COUNTY OFOXFORD SPECIFICATIONS.HORIZ = 1:250VERT = 1:50WV
20.12
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CANARY STREET200 CROSS200x150 REDUCER1114° BEND(TYP.x5)STM MH
.
2CONNECT TO EX. 150ØC.I. WM WITH A 200x150REDUCER AND BENDSAS REQUIRED200x150 REDUCER150Ø PVC DR-18 WMMATCH TO EX. EDGEOF PAVEMENT GRADEEX. 150Ø C.I. WMCONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTION1.20m100Ø PVC STMSERVICE c/w CLEANOUT AND PLUG AT PLEX. 200ØC.I. WM200Ø PVC DR-18 WM
250Ø STMMIN. 1.8m (TYP.)PROPOSED CL ROAD GRADET 9T 10T 4EX. UNDERGROUND HYDRO R=9.0mEX. UNDERGROUND HYDROEX. COMMUNICATION CABLE EX. COMMUNICATIONS CABLE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH3.9%0.6%WATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)ISSUED FOR TENDERGM
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EX. 900Ø
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(TO BE R
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)EX. 250Ø CSP STM(TO BE REMOVED)EX. 250Ø CSP STM(TO BE REMOVED)EX. 375Ø CSP STM(TO BE REMOVED)EX. 200Ø CONC. STM(TO BE REMOVED)EX. 900Ø CONC. STM(TO BE REMOVED)200Ø PVC SAN300Ø PVC STM900Ø CONC. STM300Ø PVC STM200Ø PVC SAN
2
4
4
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9
7
244.822
4
5
.
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24
5
.
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8EX. 375∅ CSP STM(TO BE REMOVED)CB. 25T/G=245.18E=243.657.6m - 250ØSTM @ 5.10%CBMH. 19SAN MH. C200Ø SAN7.7m - 250ØSTM @ 1.00%CB. 26T/G=245.30S=243.45DICB.28T/G=245.26N=243.856.8m - 250ØSTM @ 1.00%2.5m - 250ØSTM @ 1.00%DICB. 29T/G=244.82N=243.5311.2m - 250ØSTM @ 5.50%DCBMH. 4 1200Ø
T/G=244.98
SAN MH. C 1200Ø
T/G=245.04300Ø PVC STM200Ø PVC SANSILTY SAND245.04ASPHALT 245.50FILL 245.42SANDY SILT244.13SILTY SAND242.60SAND 241.841.13%0.75%GRADE BREAKSTA = 3+133.69ELEV = 245.377
GRADE BREAK
STA = 3+181.20
ELEV = 245.022300Ø PVC STMEX. ST103 1500Ø
T/G = 245.11
(TO BE REMOVED)
3+1003+1103+1203+1303+1403+150
3+160
3+170
3+180
3+190
3+200
246.00245.76245.89245.64245.71245.53245.52245.42245.55245.33245.49245.26
245.45
245.18
245.36
245.11
245.18
245.03
245.31
243.95243.84243.73243.62243.58243.51243.47243.43
243.37
243.33
243.26
243.24
243.16
W243.35
E243.35
N243.37
W241.91
N242.15
S241.9897.8m - 200Ø SAN @ 1.20%86.1m - 300Ø STM @ 1.00%15.7m - 300Ø STM @ 1.00%NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.3245247CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM245247243243241241GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGT 6GUYHLPT 2EX. COMMUNITYMAILBOXT 8SIGNWVT 6T 2T 8EX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. CONC.EX. ASPH.EX. DICBEX. CL ROAD GRADETOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E15723161.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITECL FALCON
ROAD EX. OVERHEAD HYDRO / ROGERS CABLEEX. DITCH EX. DITCHEX. 150Ø C.I. WM (TO BE REMOVED)EX. OVERHEADHYDRO
BM.4 - ELEV. = 244.628SIB AT SOUTHWEST CORNER OF TANAGERDRIVE AND FALCON ROAD.150Ø PVC DR-18 WM1.5m CONC. SIDEWALK249249EX. UNDERGROUNDPET FENCEBH-108 BH-108EX. COMMUNITY MAILBOX ANDLANDSCAPING TO BE REMOVEDAND RELOCATED TO STA. 3+125WITH APPROVAL FROM CANADAPOSTEX. HLP AND GUY WIRETO BE RELOCATED BYOTHERS(NOT PART OFCONTRACT)WV150Ø TEE
HPGUYWV
900Ø CONC. STMTANAGER DRIVEPLAN AND PROFILESTA. 3+100 TO 3+200518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:5025Ø WATERSERVICE c/wCURB STOPAT PL100Ø PVC SANSERVICE c/wCLEAN OUT ANDPLUG AT PLRESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)CATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123TANAGER D
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CANARY STREETLOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CBMH. 4CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONMATCHLINE STA. 3+100SEE DWG No. 2
SEE DWG No. 4SEE DWG No. 5RESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)CONC.ASPH.COMMUNITY MAILBOXASPH.ASPH.EX. ASPH.GUYHLPEX. CBMH TOBE REMOVEDWVT 10T 8T 7T 8T 4T 3MIN. 1.8m (TYP.)PROPOSED CL ROAD GRADEEX. 150Ø C.I. WM (TO BE REMOVED)150Ø PVC DR-18 WM20.12m ROW10.06m 10.06m4.00m 4.00m 1.20mTANAGER DRIVE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHWVCONNECT 300Ø STM TO 900Ø STMWITH A PRE-MANUFACTURED TEECONNECT 300Ø STM TO 900Ø STMWITH A PRE-MANUFACTURED TEE1.25%R=8.0mR=8.0m0.9
%6STOPSIGNWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)ISSUED FOR TENDERGM
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3+9703+9803+9904+0004+0104+020
4+030
4+040
4+050
4+060
4+070
4+080
243.38243.34243.46243.69243.65243.88243.83
244.04
244.00
244.22
244.16
244.39
244.27
244.54
244.38
244.66
244.49
244.80
244.60
241.22241.28241.36241.09241.81241.84241.99
242.14
242.29
242.35
241.78
242.42
242.43
242.54
242.66
242.77
NW240.81E240.81S241.18N241.66W240.180E240.120N240.180 N241.19SE241.10
E242.22
W242.28
S241.34
N241.38 EX. 83.4m - 900Ø STM @ 1.28%EX. 18.3m - 900Ø STM @ 1.60%40.0m - 200Ø SAN @ 1.50%61.5m - 200Ø SAN @ 1.55%EX. 19.4m - 200Ø SAN @ 1.08%EX. 83.4m - 900Ø STM @ 1.28%EX. ST130 1500ØT/G = 243.13EX. SAN1462 1200ØT/G = 243.34EX. ST129 1500ØT/G = 243.31
CBMH. 8 1200Ø
T/G=244.09
SAN MH. F 1200Ø
T/G=244.48EX. 900Ø CONC. STM200Ø PVC SAN200Ø PVC SANEX. 200Ø AC SANASPHALT 243.91FILL 243.83SILT 243.45SILTY SAND242.54SAND 240.861.75%1.10%GRADE BREAKSTA = 4+005.13ELEV = 243.565
GRADE BREAK
STA = 4+038.00
ELEV = 244.141
GRADE BREAK
STA = 4+080.00
ELEV = 244.603
EX. 250Ø CONC. STM
(TO BE REMOVED)EX. 400Ø CSP STM(TO BE REMOVED)EX. 300Ø CSP STM(TO BE REMOVED)EX. 300Ø HDPE STM(TO BE REMVOED)EX. 900Ø CONC. STMEX. 200Ø PVC STMEX. 300Ø PVC STMEX. 300Ø PVC SANEX. 300Ø PVC SAN EX. 300ØPVC STMEX. 200Ø PVC SAN200Ø PVC SAN200ØPVC SANEX. 900ØCONC. STM243.26EXIST.243.48 243.40243.38EXIST.SAN MH. FCB. 7T/G=244.21S=242.574.7m - 250ØSTM @ 7.55%8.3m - 375ØSTM @ 1.03%CBMH. 84.4m - 250ØSTM @ 4.35%DICB. 9T/G=243.68E=242.4711.2m - 250ØSTM @ 5.50%DICB. 30T/G=244.13E=242.94NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.246248CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM246248244244242242240240GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITEBM.5 - ELEV. = 244.099NAIL IN WEST FACE OF HYDRO POLE, FIRSTHYDRO POLE, NORTH OF NORTH STREET,EATS SIDE OF FALCON ROAD.FALCON ROADPLAN AND PROFILESTA. 3+970 TO 4+080518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:504TANAGER D
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CANARY STREETLOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONCATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123EX. CL ROAD GRADECL NORTH STREET EX. WVEX. WVC(TO BE REMOVED)EX. HYD(TO BE REMOVED)EX. 150Ø C.I. WM (TO BE REMOVED)EX. 250Ø PVC WMBH-107REMOVE EX. PLUG ANDCONNECT NEW 200Ø PVCSAN TO EX. 200Ø PVC SANINV. = 240.39±HYD
150Ø PVC DR-18 WM375Ø PVC STMEX. 300Ø PVC SANEX. 900Ø CONC. STMEX. 200Ø PVC STMEX. 250Ø PVC STMCONNECT TO EX. 150ØC.I. WM WITH BENDSAS REQUIREDCONNECT 375ØPVC STM TO EX.900Ø CONC. STM(INV. = 242.131)MAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)EX. 300Ø STMMAINTAIN 0.5m VERTICALCLEARANCE ATCROSSINGS (TYP.)MIN. 1.8m (TYP.)PROPOSED CL ROAD GRADE1.5m CONC. SIDEWALKOLSGUYHLPT 3T 7T 7T 5GUYHLPCST 3IBEX. STM MHEX. DICBEX. CONC.EX. ASPH.EX. ASPH.EX. EDGE OF ASPH.EX. EDGE OF ASPH.42EX. ASPH.NORTH STREET
EX. CEDAR HEDGEEX. DITCHEX. DITCHEX. DITCHEX. DITCHEX.DICBEX.DICBSIGNHYDWVHPEX.CBEX.CBEX.DICBEX. SAN MHEX. WVCEX. 150Ø C.I. WMEX. 250Ø PVC WMEX. ASPH.EX. 1.5m CONC. SIDEWALK EX. 1.5m CONC. SIDEWALKEX. 1.5m CONC. SIDEWALK
BH-107EX. 50Ø STEEL GAS LINEEX. 150Ø STEEL GAS LINE EX. ROGERS CABLEEX. 150Ø C.I. WMLIMIT OF PHASE 1CONSTRUCTIONSTA. 3+993REMOVE, SALVAGE ANDREINSTALL EX. DICBLIP=243.22E=241.59INSTALL 300Ø PVC LEADAND CONNECT TO EX.WVHYDCONNECT TO EX. 150ØC.I. WM w/ BENDS ASREQUIREDSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)EX. 100Ø DOWNSPOUT100Ø PVC SANSERVICE c/wCLEAN OUT ANDPLUG AT PL25Ø WATERSERVICE c/wCURB STOP AT PL150Ø PVC DR-18 WMRESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)RESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)REMOVE EX. PLUG ANDCONNECT NEW 200Ø PVCSAN TO EX. 200Ø PVC SAN20.12m ROW
9.26m 10.86m
4.00m 4.00mASPH.CONC.ASPH.ASPH.MATCH TO EX. CURBAS PER OPSD 600.040MATCH TO EX. CURBAS PER OPSD 600.040CONNECT375Ø PVC STMTO EX. 900ØCONC. STMR = 9.00m0.6%43.0m GRASSED SWALE7MATCHLINE STA 4+080
SEE DWG No. 51.20m1.20mFALCON ROADEX. ROGERS CABLE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH18.0m GRASSEDSWALEREMOVE, SALVAGEAND REINSTALL EX.DICBLIP=243.53W=241.73INSTALL 300Ø PVCLEAD AND CONNECTTO EX.WATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)ISSUED FOR TENDERGM
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EX. 900Ø CONC. STM(TO BE REMOVED)EX. 900Ø CONC. STMEX. 200Ø CONC. STM(TO BE REMOVED)EX. 900Ø CONC. STM(TO BE REMOVED)200Ø PVC SAN200Ø PVC SAN900Ø CONC. STM300Ø PVC STM900Ø CONC. STM200Ø PVC SAN244.97244.82 245.29245.18CBMH. 197.7m - 250ØSTM @ 1.00%CB. 26T/G=245.30S=243.45CB. 25T/G=245.18E=243.657.6m - 250ØSTM @ 5.10%DICB. 3011.2m - 250ØSTM @ 5.50%4+0804+0904+1004+1104+1204+130
4+140
4+150
4+160
4+170
4+180
4+190
244.80244.60244.91244.75245.12244.90245.17245.05245.51245.19245.52245.34
245.64
245.49
245.80
245.64
245.94
245.80
246.20
246.04
246.52
246.37
246.89
246.77
242.77242.94243.10243.27243.37243.42243.53
243.65
243.76
243.83
243.94
244.14
244.21
244.55
244.96
S242.43NW242.43
S243.76
N243.76
S242.78
N242.81
W241.91N242.15S241.98
EX. 48.0m - 900Ø STM @ 1.55%60.3m - 200Ø SAN @ 1.05%40.0m - 200Ø SAN @ 1.50%32.1m - 900Ø STM @ 2.30%23.4m - 900Ø STM @ 2.35%EX. 19.4m - 900Ø STM @ 1.31% (TO BE REMOVED)SE242.68N243.13N243.21S243.17W243.2740.0m - 200Ø SAN @ 1.50%63.3m - 200Ø SAN @ 4.65%EX. 83.4m - 900Ø STM @ 1.28%EX. ST104 1500ØT/G = 244.96
EX. ST102 1500Ø
T/G = 245.26
SAN MH. D 1200Ø
T/G=246.03
SAN MH. C 1200ØT/G=245.04
EX. 900Ø CONC. STM200Ø PVC SAN1.48%GRADE BREAKSTA = 4+080.00ELEV = 244.603 CBMH. 19 1500ØT/G=245.15EX. ST103 1500ØT/G = 245.11(TO BE REMOVED)200Ø PVC SAN200Ø PVC SAN900Ø STM900Ø STMNOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMGUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITEBM.4 - ELEV. = 244.628SIB AT SOUTHWEST CORNER OF TANAGERDRIVE AND FALCON ROAD.5FALCON ROAD - TANAGER DRIVEPLAN AND PROFILESTA. 4+080 TO 4+190518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:50TANAGER D
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CANARY STREET245247245247243243241241249249GUYT 7HLPEX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. 150Ø C.I. WM (TO BE REMOVED)29EX. OVERHEAD HYDRO / ROGER CABLEEX. DITCH25Ø WATERSERVICE c/wCURB STOP AT PL100Ø PVC SANSERVICE c/w CLEANOUT AND PLUG AT PLALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATE ALL EX. ROADSIGNS TO MATCH PRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILE PLATES AS PEROPSD 310.039 SHALL BE INSTALLED ON NEW SIDEWALKAT ALL INTERSECTIONS AS PER OPSD 310.033ALL DISTURBED BOULEVARDS TO BE RESTOREDWITH 100mm MIN. TOPSOIL AND SODSEE DWG No. 3T 7T 8GUYT 6HLPWVT 3T 2SIGNT 3EX. STM CBMH 1EX. T/G=244.76PR. T/G=244.76EX. DICBEX. ASPH.T 8623TANAGERDRIVEEX. OVERHEAD HYDRO/ ROGERS CABLEEX. DITCHEX. DITCHEX. 150Ø C.I. WM (TO BE REMOVED)1.5m CONC. SIDEWALKEX. STMCBMH 2WVWVWV150Ø TEE1ASPH.MATCHLINE STA 4+190
SEE DWG No. 6
CL TANAGER DRIVE EX. WV(TO BE REMOVED)EX. 150Ø C.I. WM(TO BE REMOVED)WV150Ø TEEMIN. 1.8m (TYP.)MATCHLINE STA 4+080SEE DWG No. 4
GUYHLPTT 4T 7WVT 4EX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. BOARD FENCE
EX. CONC. CURB
EX. CONC. CURB
EX. CONC. CURB EX. 50Ø STEELGAS LINE150Ø PVC DR-18 WM1.5m CONC. SIDEWALKHYDHYDWVSAN MH. DPROPOSED 200Ø NYLOPLASTDRAIN AND RISER WITHSTANDARD GRATE ORAPPROVED EQUIVALENT(T/G = 245.48)EX. ASPH.ASPH.EX. ASPH.ASPH.EX. CONC. CURB
200Ø PVC SAN
MIN. 1.8m (TYP.)PROPOSED CL ROAD GRADE20.10 m row
10.05m 10.05m
4.00m 4.00mSAN MH. CEX. STM CBMH 3EX. T/G=245.04PR.T/G=245.501.20m1.20mFALCON ROAD - TANAGER DRIVE300Ø PVC STMMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)WV
HYD
EX. HYD
(TO BE REMOVED)CBMH. 41.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH36.3m GRASSEDSWALECATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123CONNECT 300Ø STM TO 900Ø STMWITH A PRE-MANUFACTURED TEECONNECT 300Ø STM TO 900Ø STMWITH A PRE-MANUFACTURED TEER=8.0m1.25%R=8.0m0.8%31WATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)2LOCATION OF NEW SAN SERVICES TO EX. HOUSES ONSEPTIC SHALL BE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OF CONSTRUCTIONALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONSTOPSIGNISSUED FOR TENDERGM
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EX. 900Ø CONC. STMEX. 900Ø CONC. STMEX. 300Ø AC SAN
EX. 200Ø AC SANEX. 300Ø CONC. STMEX. 300Ø CSP STMEX. 250Ø CONC. STM200Ø PVC SANE
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6EXIST.248.89250.00249.37
249.37
249.44EXIST.249.45EXIST.250.47250.47250.31CBMH. 6T/G=249.38E=247.20N=247.29CB. 5T/G=249.37S=247.8017.5m - 300ØSTM @ 6.50%SAN MH. ESAN MH. GEX.ST101 1500ØT/G = 246.94EX. SAN107 1200Ø
T/G = 249.45
EX. ST100 1500Ø
T/G = 249.47
SAN MH. G 1200Ø
T/G=250.81EX. 900Ø CONC. STMEX. 900Ø CONC. STMEX. 900Ø CONC. STMEX. 200Ø AC SANEX. 200Ø AC SAN200Ø PVC SANASPHALT 250.16SANDY SILT 249.70SILT 248.79SANDY SILT248.03FILL 250.08SILTY SAND247.29ASPHALT 247.75FILL 247.67SILT 246.38SILTY SAND243.33 SAND 242.57SILTY SAND244.094.20%5.80%2.75%GRADE BREAKSTA = 4+208.73ELEV = 247.562
GRADE BREAK
STA = 4+302.97
ELEV = 251.165200Ø PVC SANSAN MH. E 1200ØT/G=248.974+1904+2004+2104+2204+2304+240
4+250
4+260
4+270
4+280
4+290
4+300
4+310
4+320
4+330
246.89246.77247.26247.20247.66247.64248.14248.22248.75248.80249.35249.31
249.64
249.70
249.92
249.98
250.23
250.26
250.50
250.53
250.79
250.81
251.08
251.08
251.36
251.64
244.96245.37245.78245.81246.34246.92247.03247.31246.21247.48
247.80
247.88
248.06
248.18
248.46
248.70
248.72
248.89
249.06
249.16
N244.50S244.50S245.75W246.070
N246.210
S246.35
N247.03
E246.80
EX. 88.5m - 900Ø STM @ 1.55%EX. 52.7m - 900Ø STM @ 3.50%EX. 88.5m - 900Ø STM @ 1.55%EX. 105.3m - 200Ø SAN @ 1.19%EX. 105.3m - 200Ø SAN @ 1.19%63.3m - 200Ø SAN @ 4.65%63.3m - 200Ø SAN @ 4.65%NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.249251CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM249251247247245245243243GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERING253253TOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITEBM.4 - ELEV. = 244.628SIB AT SOUTHWEST CORNER OF TANAGERDRIVE AND FALCON ROAD.6FALCON ROAD - TANAGER DRIVEPLAN AND PROFILESTA. 4+190 TO 4+330518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:50TANAGER D
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CANARY STREETCL CANARY STREET
(UNOPENED)
WV
EX. 150Ø C.I. WM200x150REDUCER200Ø TEECONNECT TO EX. 150ØC.I. WM WITH A 200x150REDUCER AND BENDSAS REQUIRED200Ø PVC DR-18 WM200Ø PVC SANBREAK INTO EX.200Ø AC SANAND CONNECTTO SAN MH. GFALCON ROAD - TANAGER DRIVECL OWL DRIVE EX. WVEX. WVEX. 150Ø C.I. WM (TO BE REMOVED)EX. 150Ø C.I. WMWV
WV200Ø TEE150x200REDUCEREX. 300Ø AC SAN150Ø PVC DR-18 WMCONNECT 300Ø PVC STMTO EX. 900Ø CONC. STM(INV. = 246.06)MAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)CATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123MATCHLINE STA. 4+190SEE DWG No. 5T 4HLPT 6HLPCSOLSCT 6WVHYDSIBT 3TSIBSIGNPOSTWVWVWVT 4T 4T 5EX. CBMH 4EX. T/G=246.72PR. T/G=246.78EX. CB 5EX. T/G=249.51PR. T/G=249.59EX. CBEX. CBEX. T/G=249.39PR. T/G=249.37EX. SAN MHEX. T/G=249.44PR. T/G=249.38EX. STM CBMHEX. T/G=248.80PR. T/G=249.30EX. WOOD RET. WALL EX. ASPH.EX. ASPH.EX. ASPH.EX. CONC.EX. ASPH.EX. CONC.31353934OWL
DRIVE
EX. EDGE OF ASPH.EX. BACK OF CURBEX. CEDAR HEDGE
EX. OVERHEAD HYDRO / ROGERS CABLEEX. DITCHEX. DITCHEX. DITCHBH-105EX. 50Ø STEEL GAS LINEEX. 50Ø STEEL GAS LINE150Ø PVC DR-18 WM1.5m CONC. SIDEWALKBH-106ASPH.2REMOVE EX. WOODRETAINING WALL ANDRE-INSTALL13WV200x150REDUCERWVCONNECT TO EX. 200Ø C.I.WM w/ BENDS AS REQUIREDEX. 200Ø C.I. WM200Ø TEEPROPOSED 200ØNYLOPLAST DRAIN ANDRISER WITH STANDARDGRATE OR APPROVEDEQUIVALENT (T/G = 247.12)LIMIT OF PHASE 1CONSTRUCTIONREMOVE EX. CURBSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)PHASE 1SIDEWALK LIMITR = 9.0m33WVWVHYDRESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)RESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)CONC.ASPH.CONC.LOCATION OF NEW SAN SERVICES TO EX. HOUSESON SEPTIC SHALL BE COORDINATED WITH THETOWN AND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL WATER SERVICES SHALL BE INSTALLED A MIN.OF 1.8m DEPTH OR SHALL BE INSULATED AS PERTHE STANDARD DRAWINGS. WATER SERVICESSHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITHMIN. HORIZONTAL SPACING AS PER COUNTY OFOXFORD SPECIFICATIONS.EX. CSP STMCONNECT 300ØPVC STM TO EX.900Ø CONC. STMCONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTION14.0%3.3%R=9.0m7.9m - 250ØPVC STM@ 6.50%CT 6T 10T 4HLPGUYLSCSEX. CBEX. CBEX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. BACK OF CURBEX. BACK OF CURBEX. CONC.EX. ASPH.EX. ASPH.EX.FLOWER BED434042EX. 150Ø C.I. WM (TO BE REMOVED)CANARY
STREET
(UNOPENED)OREX. 100ØDOWNSPOUTBH-105200Ø PVC
DR-18 WM
EX.150Ø C.I. WM
(TO BE ABANDONED)200Ø PVC DR-18 WMEX. UNDERGROUND HYDROR = 9.0mR = 9.0m CUT, CAP ANDABANDON EX.150Ø C.I. WM200Ø TEEWVWVCONNECT TO EX. 150ØC.I. WM w/ BENDS ASREQUIREDLIMIT OF PHASE 1CONSTRUCTIONSTA. 4+308±SEE DWG No. 7SAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)20.02m ROW10.01m10.01m4.00m4.00mASPH.1.
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EX. 150Ø C.I. WM200x150REDUCER1.20m200Ø SAN PLUGINV.=246.94HYD
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(TO BE REMOVED)
BH-106
BH-105
MIN. 1.8m (TYP.)PROPOSED CL ROAD GRADEEX. CBEX. T/G=249.75PR. T/G=249.89EX. COMMUNICATIONS CABLE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHBREAK IN EX. 200Ø ACSAN AND CONNECT TOSAN MH GBREAK INTO 900Ø CONC.STM AND CONNECT 200ØINLINE DRAIN WITH PREMANUFACTURED COUPLINGPROPOSED 200Ø NYLOPLAST DRAINAND RISER WITH STANDARD GRATE ORAPPROVED EQUIVALENT (T/G = 246.61)PROPOSED 200ØNYLOPLAST DRAIN ANDRISER WITH STANDARDGRATE OR APPROVEDEQUIVALENT (T/G = 248.48)BREAK INTO 900Ø CONC.STM AND CONNECT 200ØINLINE DRAIN WITH PREMANUFACTURED COUPLINGWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)ALL EX. DRIVEWAYCULVERTS TO BEREMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATE ALL EX. ROADSIGNS TO MATCH PRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILE PLATES AS PEROPSD 310.039 SHALL BE INSTALLED ON NEW SIDEWALKAT ALL INTERSECTIONS AS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODISSUED FOR TENDERGM
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2.00%2.00%15.74%GRADE BREAKSTA = 4+989.91ELEV = 250.814GRADE BREAKSTA = 4+993.91ELEV = 250.734GRADE BREAKSTA = 5+003.68ELEV = 250.539GRADE BREAKSTA = 5+007.11ELEV = 249.998 SAN MH. G 1200ØT/G=250.81200Ø PVC SANEX. 900ØCONC. STMEX. 200Ø AC SANEX. 900Ø CONC. STMEX. 200Ø AC SAN EX. 250Ø CONC. STM251.16EXIST.250.47250.47250.314+9604+9704+9804+9905+0005+010
5+020
251.78250.81250.81250.46250.61249.81249.00248.82248.79247.12248.81248.7413.5m - 200Ø SAN @ 1.00%W246.94W246.80S246.71N246.72
DESIGNED BY :ASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.251253CENTRELINEGRADETOP OFWATERMAINELEVDATUM251253245255255NOTES :PROJECT NO. :DATE :APPROVED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLCENTRELINEGRADETOP OFWATERMAINELEVSANITARYSEWERINVERTCHAINAGEDATUMSANITARYSEWERINVERTCHAINAGE249249247247245GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGCANARY STREETTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITELIMIT OF PHASE 1CONSTRUCTION7CANARY STREETPLAN AND PROFILESTA. 4+960 TO 5+060518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:50CUT, CAP ANDABANDON EX.150Ø C.I. WMWVWVSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)CT 6T 10T 4HLPGUYLSEX. CBEX. CBEX. ASPH.394042EX. 150Ø C.I. WM (TO BE REMOVED)OREX. 100Ø DOWNSPOUTEX. OVERHEAD HYDRO / ROGERS CABLE 200Ø PVC DR-18 WMEX.150Ø C.I. WM (TO BE ABANDONED)200Ø PVC DR-18 WM EX. UNDERGROUNDHYDROR = 9.0m 200Ø TEEEX. 50Ø STEEL GAS LINE R = 9.0mLIMIT OF PHASE 1CONSTRUCTIONSTA. 5+010±EX. FENCE1.5m CONC.SIDEWALK1.5m CONC. SIDEWALKSEE DWG No. 4200 TEE200Ø PVCDR-18 WM43WV ASPH.CANARY STREETMATCH TO EX.CURB AS PEROPSD 600.040TANAGER DRIVE
200Ø WM PLUG AND50Ø BLOW OFFPHASE 1 SIDEWALK LIMITTERMINATE ASPHALT ANDCURB AT STA. 5+003±CL TANAGER DRIVE MIN. 1.8m (TYP.)PROPOSED CLROAD GRADEINSTALL DEAD ENDBARRICADE AS PEROPSD 973.130EX. 150Ø C.I. WM(TO BE ABANDONED)1.20mBREAK INTO EX.200Ø AC SANAND CONNECTTO SAN MH. GMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHEX. 900Ø STM TO BE SUPPORTED INPLACE OR REMOVED AND REINSTALLEDAS REQUIRED TO INSTALL 200Ø SANCUT, CAP ANDABANDON EX.150Ø C.I. WM0.6%5.2%SAN MH. GBREAK IN EX. 200Ø ACSAN AND CONNECT TOSAN MH GMAX 5:1 SLOPELOCATION OF NEW SAN SERVICES TO EX. HOUSESON SEPTIC SHALL BE COORDINATED WITH THETOWN AND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL WATER SERVICES SHALL BE INSTALLED A MIN.OF 1.8m DEPTH OR SHALL BE INSULATED AS PERTHE STANDARD DRAWINGS. WATER SERVICESSHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITHMIN. HORIZONTAL SPACING AS PER COUNTY OFOXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)ALL EX. DRIVEWAYCULVERTS TO BEREMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATE ALL EX. ROADSIGNS TO MATCH PRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILE PLATES AS PEROPSD 310.039 SHALL BE INSTALLED ON NEW SIDEWALKAT ALL INTERSECTIONS AS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODISSUED FOR TENDERGM
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3+040.00242243244245246247248249250242243244245246247248249250051015200-5-10-15-204.00%8.00%4.00%4.57%-4.00%0.56%PLPL 3+030.00245246247248249250251245246247248249250251051015200-5-10-15-204.00%8.00%4.00%2.01%-4.00%0.64%PLPL 3+020.00245246247248249250251245246247248249250251051015200-5-10-15-204.00%4.00%4.00%3.99%-4.00%0.87%PLPL 3+010.00245246247248249250251245246247248249250251051015200-5-10-15-204.00%2.00%2.00%0.63%-4.00%3.44%PLPL3+050.00242243244245246247248249250242243244245246247248249250051015200-5-10-15-204.00%8.00%4.00%6.37%-4.00%-0.05%PLPL3+080.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%6.45%-4.00%-18.68%2.58%PLPL 3+070.00242243244245246247248249242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%1.14%-4.00%-18.67%0.86%PLPL 3+060.00242243244245246247248249250242243244245246247248249250051015200-5-10-15-204.00%8.00%4.00%3.37%-4.00%-2.30%4.00%8.00%4.00%3.37%-4.00%-2.30%PLPL
3+120.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%10.97%-4.00%-6.55%-2.56%PL
PL 3+110.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%10.00%4.00%10.11%-4.00%-16.37%2.06%PL
PL 3+098.65241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%5.38%-4.00%1.84%1.85%PL
PL 3+090.00242243244245246247248249242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%4.34%-4.00%-12.83%1.69%PL
PL3+127.63241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%3.37%-4.00%-0.97%-2.46%PL
PL3+160.00241242243244245246247248241242243244245246247248051015200-5-10-15-204.00%8.00%4.00%1.67%-4.00%-24.19%0.84%PL
PLPL
3+151.94240241242243244245246247248249240241242243244245246247248249051015200-5-10-15-204.00%8.00%4.00%4.20%-4.00%-28.68%2.70%PL
PL 3+140.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-204.00%4.00%4.00%0.57%-4.00%-7.48%0.76%PL
PL
NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.8GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.518033-3M.H.B.W.C.M.SEPTEMBER 2019HORIZ = 1:200TANAGER DRIVECROSS SECTIONSSTA. 3+010 TO STA. 3+160TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1TANAGER
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SITECANARY STREET1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHDRIVEWAY RTDRIVEWAY LTDRIVEWAY LTDRIVEWAY RTISSUED FOR TENDERGM
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4+010.00239240241242243244245246247239240241242243244245246247051015200-5-10-15-200.50%0.50%0.36%-13.80%13.55%-2.00%-4.00%PLPL4+017.64239240241242243244245246247239240241242243244245246247051015200-5-10-15-202.00%2.00%6.24%-17.32%12.45%-2.00%-4.00%PLPL4+030.00239240241242243244245246247239240241242243244245246247051015200-5-10-15-202.00%2.00%3.64%-31.17%10.61%-2.00%-4.00%PL PL4+044.93240241242243244245246247240241242243244245246247051015200-5-10-15-207.92%3.97%7.01%-15.90%5.56%-2.00%4.00%PL PL4+048.71240241242243244245246247240241242243244245246247051015200-5-10-15-208.00%4.00%8.45%-14.42%9.48%-2.00%-4.00%8.00%4.00%8.45%-14.42%9.48%-2.00%-4.00%PL PL4+060.00240241242243244245246247240241242243244245246247051015200-5-10-15-208.00%4.00%6.09%-2.00%-2.00%-23.81%PLPL
4+072.64240241242243244245246247240241242243244245246247051015200-5-10-15-202.00%2.00%0.94%-2.00%-2.00%3.46%PL
PL4+082.13240241242243244245246247248240241242243244245246247248051015200-5-10-15-2010.00%4.00%8.17%-2.00%-2.00%-18.13%PL
PL4+090.00240241242243244245246247248240241242243244245246247248051015200-5-10-1510.00%4.00%5.72%-2.00%-2.00%-9.30%7.90%PL
PL4+100.0024224324424524624724824224324424524624724805101520-2.00%8.00%4.00%11.29%PL4+109.7024124224324424524624724824124224324424524624724805101520-2.00%8.00%4.00%4.28%4+120.0024124224324424524624724824124224324424524624724805101520-2.00%8.00%4.00%10.05%4+132.98241242243244245246247248249241242243244245246247248249051015200-5-10-15-202.00%2.00%2.93%-2.00%-2.00%4.62%PL
PL4+140.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-202.00%2.00%-6.79%-2.00%-2.00%4.41%PL
PL4+150.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-201.00%1.00%0.46%-2.00%-2.00%3.45%PL
PL4+170.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-202.00%2.00%1.36%-2.00%0.00%5.76%PL
PL 4+160.00241242243244245246247248249241242243244245246247248249051015200-5-10-15-202.00%2.00%4.32%-2.00%-2.00%4.82%PL
PL 4+154.09241242243244245246247248249241242243244245246247248249051015200-5-10-15-202.00%2.00%2.77%-2.00%-2.00%2.75%PL
PL
NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.10GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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ETANAGER DRIVEFALCON R
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DNORTH STREET EASTVANCE DRIV
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BRO
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.518033-3M.H.B.W.C.M.SEPTEMBER 2019HORIZ = 1:200FALCON ROAD - TANAGER DRIVECROSS SECTIONSSTA. 4+010 TO STA. 4+170TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1TANAGER
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CANARY STREETDRIVEWAY RTDRIVEWAY LTDRIVEWAY RTDRIVEWAY RTDRIVEWAY RT1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHDRIVEWAY RTISSUED FOR TENDERGM
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4+180.00242243244245246247248249250242243244245246247248249250051015200-5-10-15-202.00%2.00%-4.18%-2.00%2.00%5.22%2.00%2.00%-4.18%-2.00%2.00%5.22%PLPL4+190.00242243244245246247248249250251242243244245246247248249250251051015200-5-10-15-202.00%2.00%-6.52%6.50%-4.00%4.00%PLPL4+196.85243244245246247248249250251243244245246247248249250251051015200-5-10-15-201.63%1.63%-10.46%11.89%-4.00%4.00%PLPL4+210.00243244245246247248249250251243244245246247248249250251051015200-5-10-15-202.00%2.00%-8.34%5.23%-4.00%4.00%PLPL 4+201.00243244245246247248249250251243244245246247248249250251051015200-5-10-15-201.00%1.00%-9.17%10.60%-4.00%4.00%4+250.0024524624724824925025125224524624724824925025125205101520-4.00%2.00%2.00%-3.31%PL4+255.22245246247248249250251252253245246247248249250251252253051015200-5-10-15-202.00%2.00%2.96%7.84%-4.00%4.00%PL
PL
4+260.00245246247248249250251252253245246247248249250251252253051015200-5-10-15-202.00%2.00%-0.82%7.06%-4.00%4.00%PL
PL
4+242.0524424524624724824925025125224424524624724824925025125205101520-4.00%2.00%2.00%-18.67%PL 4+230.0024424524624724824925025124424524624724824925025105101520-4.00%2.00%2.00%-11.90%PL4+222.67244245246247248249250251252244245246247248249250251252051015200-5-10-15-202.00%2.00%-1.76%1.00%-4.00%4.00%PLPL
4+270.00245246247248249250251252253254245246247248249250251252253254051015200-5-10-15-202.00%2.00%-4.67%4.65%-4.00%4.00%PL
PL
4+280.002492502512522532542552492502512522532542550-5-10-15-204.00%11.69%PL
4+290.862492502512522532542552492502512522532542550-5-10-15-204.00%14.01%PL
4+301.002492502512522532542552492502512522532542550-5-10-15-204.00%13.25%PL
NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.11GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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ETANAGER DRIVEFALCON R
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.518033-3M.H.B.W.C.M.SEPTEMBER 2019HORIZ = 1:200FALCON ROAD - TANAGER DRIVECROSS SECTIONSSTA. 4+180 TO STA. 4+301TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1TANAGER
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CANARY STREETDRIVEWAY LTDRIVEWAY RTDRIVEWAY RTDRIVEWAY LT1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGHISSUED FOR TENDERGM
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E CONTRACT 2020-XXX Design Option BTHE CORPORATION OFROLLING MEADOWS RECONSTRUCTIONPHASE 1INDEXDwg. No. Description12THE TOWN OF TILLSONBURG518033-3 - REV. No. 7 - REVISED SIDEWALK AND INTERSECTION LAYOUT NBluePlan
ENGINEERING
BlueLONDON, ON N5X 4E7235 NORTH CENTRE ROAD, UNIT 103BluePlanENGINEERINGBlueTOWN OF TILLSONBURGKEY PLANNOT TO SCALETANAGER DRIVE - PLAN AND PROFILESTA. 2+970 TO STA. 3+130GENERAL NOTES AND DETAILS3TANAGER DRIVE - PLAN AND PROFILESTA. 3+130 TO STA. 3+2204TANAGER DRIVE - PLAN AND PROFILESTA. 3+220 TO STA. 3+3805FALCON ROAD - PLAN AND PROFILESTA. 3+970 TO STA. 4+130TILLSONBURG, ON N4G 5A510 LISGAR AVENUE6CANARY STREET - PLAN AND PROFILESTA. 4+960 TO STA. 5+060TANAGER
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PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.MM/DD/YYREVISION DESCRIPTIONCH'KDDRAWING NO. :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGN.T.S.TYPICAL ASPHALT JOINTRESTORATION DETAILMILL EXISTING ASPHALTPAVEMENT TO MINIMUMDEPTH OF 40mmSAW CUT ALLEDGES80mm HL8 BASEASPHALT50mm HL3 SURFACEASPHALTEXISTINGASPHALT500mmPTYPICAL CLEANOUT DETAILN.T.S.LNOMENCLATURE:CBC/WCSPASPHCLEX.HPHYDCPPGRAVTYP.WMWSWVCATCH BASINCOMPLETE WITHCORRUGATED STEEL PIPEASPHALTCENTRELINEEXISTINGHYDRO POLEHYDRANTCORRUGATED PLASTIC PIPEGRAVELTYPICALWATERMAINWATER SERVICEWATER VALVEGVGAS VALVEBPDBELL PEDESTALPLPROPERTY LINEPVCPOLYVINYL CHLORIDEHDPEHIGH DENSITY POLYETHYLENEN.T.S.TEMPORARY CATCH BASIN/MANHOLE COVERING DETAILAAPLANSECTION A-AEX. CONIFEROUS /DECIDUOUS TREESPROP. STORM SEWERPROP. SANITARY SEWERPROPERTY LINEEX. HEDGEEX. WATERMAINEX. STORM SEWERRIGHT-OF-WAYEX. DITCHPROP. SWALEPROP. WATER / HYDRANTHYDEX. FENCE LINE518033-3M.H.B.W.C.M.SEPTEMBER 20191TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1GENERAL NOTES ANDCROSS SECTIONSCPDCABLE PEDESTALGUYGUY WIRE SANSANITARY SEWERSTMSTORM SEWERIBIRON BARMBMAILBOXSIBSTANDARD IRON BARGMKGAS MARKERBMKBELL MARKEREX. SANITARY SEWEREX. OVERHEAD HYDROGENERAL NOTES1.PRIOR TO CLOSING ANY STREET, THE CONTRACTOR SHALL OBTAIN CLEARANCE FROM THE DIRECTOR OF OPERATIONS ANDNOTIFY THE POLICE, FIRE DEPARTMENT, AMBULANCE AND SCHOOL BUS OPERATORS OF STREETS USED FOR DETOUR ANDTHE DURATION OF THE DETOUR. THE CONTRACTOR MUST MAINTAIN MAXIMUM ACCESS TO ALL PROPERTIES AS DIRECTED BYTHE ENGINEER. A ROAD CLOSURE CHECKLIST IS AVAILABLE.2.THE CONTRACTOR MUST MAINTAIN ONE LANE OF FLAGGED TRAFFIC ON STREETS DURING WORKING HOURS AND TWO LANESOF TRAFFIC DURING NON-WORKING HOURS, INSTALL TEMPORARY GRANULAR RAMPS TO PROVIDE FOR SINGLE LANE TRAFFICAS REQUIRED. ALL SIGNING MUST BE IN ACCORDANCE WITH THE MTO TRAFFIC CONTROL MANUAL FOR ROADWAY WORKOPERATIONS. THE CONTRACTOR MUST OBTAIN AN ENCROACHMENT PERMIT PRIOR TO ANY WORK BEING PERFORMEDWITHIN THE TOWN’S RIGHT-OF-WAY.3.THE CONTRACTOR SHALL CONSTRUCT TEMPORARY MEASURES TO CONTROL SILT ENTERING THE STORM DRAINAGE SYSTEMTO THE SPECIFICATIONS OUTLINED IN THE GUIDELINES ON EROSION AND SEDIMENT CONTROL FOR URBAN CONSTRUCTIONSITES PREPARED BY THE MINISTRY OF NATURAL RESOURCES. THESE MEASURES ARE TO BE INSTALLED PRIOR TOCOMMENCING ANY CONSTRUCTION FOR THIS PROJECT AND ARE TO BE REMAIN IN PLACE UNTIL CONSTRUCTION HAS BEENCOMPLETED TO THE SPECIFICATIONS OF THE ENGINEER.4.THE CONTRACTOR IS TO NOTIFY THE TOWN OF TILLSONBURG - OPERATIONS SERVICES DIVISION IN WRITING AT LEAST 48HOURS PRIOR TO COMMENCING CONSTRUCTION.5.THE CONTRACTOR IS TO MEET ALL THE REQUIREMENTS OF THE OWNERS OF THE UTILITIES ON THIS PROJECT AND MUSTMAKE SATISFACTORY ARRANGEMENTS WITH THE UTILITY COMPANIES FOR CROSSING THEIR INSTALLATIONS AND FORPROVIDING ADEQUATE PROTECTION DURING CONSTRUCTION.6.ALL ORGANIC OR UNSUITABLE MATERIALS BENEATH THE ROAD ALLOWANCES MUST BE REMOVED AND THESE AREAS SHALLBE BACKFILLED WITH AN APPROVED FILL MATERIAL, ALL TO THE SATISFACTION OF THE ENGINEER.7.PRIOR TO COMMENCING ANY CONSTRUCTION, ALL EXISTING UNDERGROUND UTILITIES SHALL BE LOCATED AND MARKED. ANYUTILITIES DAMAGED OR DISTURBED DURING CONSTRUCTION SHALL BE REPAIRED OR REPLACED TO THE SATISFACTION OFTHE OWNER AND AT THE CONTRACTORS EXPENSE.8.PRIOR TO COMMENCING ANY CONSTRUCTION, ALL EXISTING SEWER OUTLET INFORMATION, BENCHMARKS, DIMENSIONS,ELEVATIONS, AND GRADES MUST BE CHECKED AND VERIFIED AND ANY DISCREPANCIES REPORTED TO THE ENGINEERIMMEDIATELY.9.ALL STORM SEWER CONSTRUCTION SHALL CONFORM TO THE LATEST STANDARDS OF THE TOWN OF TILLSONBURGOPERATIONS SERVICES DIVISION. SANITARY SEWERS AND WATERMAIN CONSTRUCTION SHALL CONFORM TO OXFORDCOUNTY DESIGN GUIDELINES.10.3.0m LONG, 150mmØ PERFORATED PVC DR28, HELCOR OR RIDGED DUAL WALL HDPE SUBDRAIN WITH CLEAR STONE BEDDINGWRAPPED IN FILTER CLOTH (TERRAFIX 270R OR APPROVED EQUAL) ON BOTH SIDES OF ALL CATCHBASIN, CATCHBASINMANHOLE AND DOUBLE CATCHBASIN LOCATIONS C/W PVC END CAP. SEE SUBDRAIN DETAIL THIS SHEET.11.ALL SEWERS AND WATERMAIN INSTALLED WITHOUT SUFFICIENT FROST COVER SHALL BE INSULATED AS PER OXFORDCOUNTY DESIGN GUIDELINES.12.ALL HYDRANT VALVES SHALL BE INSTALLED WITH 0.8m SPACING FROM BACK OF NEW SIDEWALK13.INDIVIDUAL CONCRETE ADJUSTMENT UNITS SHALL NOT EXCEED 0.3m FOR MANHOLES AND CATCHBASINS. 0.3m SOLIDCONCRETE RISERS SHALL BE USED IF THE HEIGHT OF ADJUSTMENT WILL EXCEED 0.3m.14.THE FINISHED GRADE OF ALL EXISTING AND PROPOSED MANHOLE LIDS AND EXISTING WATERVALVE BOXES SHALL BE SET AT2% FROM PROPOSED EDGE OF PAVEMENT ADJACENT TO THE STRUCTURE OR AS DIRECTED IN THE FIELD BY THE ENGINEER.15.REMOVE AND REINSTALL ALL EXISTING STREET SIGNAGE AS REQUIRED FOR THE INSTALLATION OR RECONSTRUCTION OFROADWORKS, SEWERS AND WATERMAINS.16.WHERE SANITARY SEWERS INSTALLED AT 3.5m OR GREATER, SANITARY SERVIES SHALL REQUIRE A CONTROLLEDSETTLEMENT JOINT FITTING PLACED AT THE TEE.THE FOLLOWING OPSD STANDARDS, TOWN OF TILLSONBURG STANDARDS AND COUNTY OF OXFORD STANDARDS SHALL BE USEDON THIS PROJECT:SEDIMENT CONTROL MEASURES1.PROTECT ALL EXPOSED SURFACES AND CONTROL ALL RUNOFF DURING CONSTRUCTION.2.ALL EROSION CONTROL MEASURES ARE TO BE IN PLACE BEFORE STARTING CONSTRUCTION ANDREMAIN IN PLACE UNTIL RESTORATION IS COMPLETE.3.MAINTAIN EROSION CONTROL MEASURES DURING CONSTRUCTION.4.ALL COLLECTED SEDIMENT MUST BE DISPOSED OF AT AN APPROVED LOCATION.5.MINIMIZE AREA DISTURBED DURING CONSTRUCTION. ALL DEWATERING MUST BE DISPOSED OF IN ANAPPROVED SEDIMENTATION BASIN.6.PROTECT ALL CATCH BASINS, MAINTENANCE HOLES AND PIPE ENDS FROM SEDIMENT INTRUSION WITHGEOTEXTILE (TERRAFIX 270R OR APPROVED EQUIVALENT).7.KEEP ALL SUMPS CLEAN DURING CONSTRUCTION.8.PREVENT WIND-BLOWN DUST9.STRAW BALES TO BE TERMINATED BY ROUNDING BALES TO CONTAIN AND FILTER RUNOFF.10.ALL SILT FENCING AND DETAILS ARE AT THE MINIMUM TO BE CONSTRUCTED IN ACCORDANCE WITH THEMINISTRY OF NATURAL RESOURCES GUIDELINES ON EROSION AND SEDIMENT CONTROL FOR URBANCONSTRUCTION SITES.11.ALL OF THE ABOVE NOTES AND ANY SEDIMENT & EROSION CONTROL MEASURES ARE AT THE MINIMUMTO BE IN ACCORDANCE WITH THE MINISTRY OF NATURAL RESOURCES GUIDELINES ON EROSION ANDSEDIMENT CONTROL FOR URBAN CONSTRUCTION SITES.SITE BENCHMARKSBM.518033-1 - ELEV. = 239.655NAIL IN EAST FACE OF HYDRO POLE, SOUTH SIDE OF CONCESSION STREET WEST, ACROSS FROM LOTNUMBER 164.BM.518033-2 - ELEV. = 239.657NAIL IN EAST FACE OF HYDRO POLE, NORTH SIDE OF CONCESSION STREET WEST, BETWEEN LOT NUMBER150 (TILLSONBURG CHRISTIAN REFORMED CHRUCH) & LOT NUMBER 9 (MYRTLE STREET)BM.518033-3 - ELEV. =239.776TOP SPINDAL OF FIRE HYDRANT, INSTERSECTION OF CONCESSION STREET WEST & QUAKER TOWN LINE,SOUTH SIDE OF CONCESSION STREET WEST AND WEST SIDE OF QUAKER TOWN LINEAT LEAST TWO BENCHMARKS SHALL BE USED AT ALL TIMES DURING CONSTRUCTIONROAD & BOULEVARD RESTORATIONALL DISTURBED AREAS SHALL BE RESTORED AS FOLLOWS:1.ALL ROAD CUTS SHALL BE RESTORED WITH1.1.40mm HL3 SURFACE ASPHALT (97% MARSHALL)1.2.50mm HL8 BASE ASPHALT (97% MARSHALL)1.3.150mm GRANULAR "A" BASE (100% SPMDD)1.4.300mm GRANULAR "B" SUBBASE (100% SPMDD) GRANULAR "B" TO BE EXTENDED 0.3m BEHINDBACK OF CURB2.BOULEVARDS SHALL BE RESTORED WITH NURSERY SOD 100mm TOPSOIL (min.) UNLESS OTHERWISENOTED3.ASPHALT DRIVEWAYS SHALL BE RESTORED WITH 20mm GRANULAR "A" (100% SPMDD) WITH 50mm OFHL3A ASPHALT (97% MARSHALL)4.GRAVEL DRIVEWAYS SHALL BE RESTORED WITH 300mm GRANULAR "A" (100% SPMDD)5.CONCRETE DRIVEWAYS SHALL BE RESTORED WITH 100mm GRANULAR "A" (100% SPMDD) WITH150mm OF CONCRETE (OPSS MIX. 30MPa min.)OPSD-219.110LIGHT DUTY SILT FENCE BARRIEROPSD-310.010CONCRETE SIDEWALKOPSD-310.020CONCRETE SIDEWALK ADJACENT TO CURB AND GUTTEROPSD-310.033CONCRETE SIDEWALK RAMPS AT UNSIGNALIZED INTERSECTIONSOPSD-310.039CONCRETE SIDEWALK RAMPS TACTILE WALKING SURFACE INDICATORS COMPONENTOPSD-400.100CAST IRON, SQUARE FRAME CATCHBASIN, PERFORATED OPENINGSOPSD-401.010CAST IRON, SQUARE FRAME WITH CIRCULAR CLOSED OR OPEN COVER FOR MAINTENANCE HOLESOPSD-404.020ALUMINUM SAFETY PLATFORM FOR CIRCULAR MAINTENANCE HOLESOPSD-405.010MAINTENANCE HOLE STEPS, HOLLOWOPSD-600.040CONCRETE BARRIER CURB WITH STANDARD GUTTEROPSD-600.100CONCRETE MOUNTABLE CURB WITH NARROW GUTTEROPSD-610.010CATCHBASIN FRAME AND GRATE INSTALLATION AT CURB AND GUTTEROPSD-701.021MAINTENANCE HOLE BENCHING AND PIPE OPENING ALTERNATIVESOPSD-701.010PRECAST MAINTENANCE HOLE 1200mm DIAMETEROPSD-701.030PRECAST CONCRETE MAINTENANCE HOLE COMPONENTS 1200mm DIAMETER, RISER ANDMONOLITHIC BASEOPSD-704.010PRECAST CONCRETE ADJUSTMENT UNITS FOR MAINTENANCE HOLES, CATCHBASINS, AND VALVECHAMBEROPSD-705.010PRECAST CONCRETE CATCHBASIN - 600mm X 600mmOPSD-705.020PRECAST CONCRETE TWIN INLET CATCHBASIN - 600mm X 1450mmOPSD-708.030CATCHBASIN CONNECTION FOR FLEXIBLE MAIN PIPE SEWEROPSD-973.130FENCE, STEEL BEAM BARRICADE INSTALLATIONDWG D 1812-1-2007RIGID BOARD INSULATION - SLAB TYPEDWG D 1828-1-1993FIRE HYDRANT AND VALVE INSTALLATIONDWG D 1846-1-2009TRACER WIRE VALVE BOX INSTALLATIONTOWN OF TILLSONBURG(STANDARD DRAWING)CONCRETE SIDEWALK RAMP AT INTERSECTIONS (MID POINT)LEGEND:CLASS 'B' BEDDING NOTES:1.PIPE BEDDING AS SPECIFIED ON PLAN ANDPROFILE DRAWINGS COMPACTED TO 96% SPMDDIN LAYERS NOT EXCEEDING 150mm TO 300mmABOVE TOP OF PIPE2.TRENCH BACKFILL FROM TOP OF PIPE BEDDINGTO UNDERSIDE OF GRANULAR "B" SUBBASESHALL CONSIST OF APPROVED NATIVEMATERIALS COMPACTED TO 98% SPMDD INLAYERS NOT EXCEEDING 300mm3.PRIOR TO PLACING THE GRANULAR SUBBASEMATERIAL, ALL TOPSOIL, SOFT OR OTHERWISECOMPRESSIBLE MATERIAL MUST BE REMOVEDFROM THE SUBGRADE AREA, AND THE SUBGRADESHALL BE PROOF-ROLLED TO COMPACT ANYLOOSE SURFACE ZONES. ALL EXCAVATED AREASMUST BE BACKFILLED WITH APPROVED ON-SITENATIVE MATERIALS OR IMPORTED GRANULARPIT-RUN MATERIAL, COMPACTED TO 98% SPMDD.CLASS 'B' BEDDINGN.T.S.150mm MIN.COARSE SANDOR GRANULAR 'A'TRENCH BACKFILL(SEE NOTE)GRANULAR 'A'300mm
1
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150mm MIN.
300mm
20mm CLEARSTONE BEDDINGCOARSE SANDBEDDINGTRENCH BACKFILL(SEE NOTE)GEOTEXTILE(TERRAFIX 270ROR APPROVEDEQUIVALENT)CLEAR STONE BEDDINGN.T.S.CLEAR STONE BEDDING NOTES:1.CRUSHED STONE BEDDING ENCLOSED WITH A SUITABLEGEOTEXTILE (TERRAFIX 270R OR APPROVED EQUIVALENT)SHALL BE USED IN PLACE OF THE STANDARD BEDDINGWHERE HIGH HYDRAULIC GRADIENT CONDITIONS AREENCOUNTERED DURING CONSTRUCTION19mm CLEAR STONE3.0m - 150mmØPERFORATED RIGIDSUBDRAIN c/w END CAP50mm MIN.FILTER BLANKET(TERRAFIX 270R ORAPPROVED EQUIVALENT)150mm150mm300mmSUBDRAIN DETAILN.T.S.EX. GAS LINEEX. BELL LINE100mm x 100mm x 100mm P.V.C. WYE(PLACED AT PROPERTY LINE AND/ORIMMEDIATELY UPSTREAM OF HORIZONTALBEND, UNLESS OTHERWISE INDICATED)100mm P.V.C. SAN. SERVICESINGLE/DOUBLE CATCH BASINWITH FRAME AND GRATEFILTER CLOTH (TERRAFIX 270R 3OR APPROVED EQUIVALENT)PROPOSED GRADE12mm CLEARCRUSHED STONE300mm
WVHYDRO POLE AND GUY WIREMAILBOXSIGNBELL PEDESTALCABLE PEDESTALSCALE 1:100TYPICAL ROAD CROSS-SECTIONTANAGER DRIVE (STA. 3+000 TO STA. 3+170)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)CONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)PL
PLMATCH TO EX.GRADES AT PL(TYP.)RESTORE GRASSEDBOULEVARDS WITH100mm MIN. TOPSOILAND SOD (TYP.)STM (SIZE ANDMATERIAL VARIES)PVC DR-18WM (SIZEVARIES)2.92m1.50m1.20m4.00m4.00m5.62m20.117m R.O.W.SCALE 1:100TYPICAL ROAD CROSS-SECTIONFALCON ROAD (STA. 4+000 TO STA. 4+120±)4.00m4.00m1.80m3.32mCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)MATCH TO EX. GRADES ATFACE OF CEDAR HEDGE(STA. 4+000 TO STA. 4+050±)RESTORE GRASSED BOULEVARDSAND SWALE WITH 100mm MIN.TOPSOIL AND SOD (TYP.)PVC DR-18WM (SIZEVARIES)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)20.117m R.O.W.1.00m1.00m10.853m9.264mPL 10.059m10.059mPL
MAX 3:1SLOPE1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH5.07/17/2020ISSUED FOR ECA APPROVALMGH6.07/17/2020ISSUED FOR CONSTRUCTIONMGH7.09/01/2020REVISED SIDEWALK AND INTERSECTION LAYOUTMGHIRON CAP (WATTSDRAINAGE PRODUCTSCO-300-R ORAPPROVED EQUAL)TO SIT 75mm BELOWFINISHED GRADE100mm P.V.C. RISER100mm LONG RADIUSBEND-(P.V.C.)SCALE 1:100TYPICAL ROAD CROSS-SECTIONTANAGER DRIVE (STA. 3+170 TO STA. 3+360±)CONCRETE SIDEWALK TOBE PLACED ON 150mmCOMPACTED GRANULAR 'A'(TYP.)(STA. 3+170 TO STA. 3+230±)MATCH TO EX.GRADES AT PL(TYP.)RESTORE GRASSEDBOULEVARDS WITH100mm MIN. TOPSOILAND SOD (TYP.)PIPE BEDDING ANDBACKFILL AS PERGENERAL NOTES (TYP.)200Ø PVCDR35 SAN3.0m LONG PERFORATED SUBDRAINTO BE INSTALLED AT ALL CBsCONCRETE CURB ANDGUTTER AS PER OPSD600.100 (TYP.)PVC DR-18WM (SIZEVARIES)PL
PL2.92m1.50m1.20m4.00m4.00m0.67m20.117m R.O.W.1.00m10.059m10.059m0.15m0.00mCONCRETE SIDEWALK TO BEPLACED ON 150mm COMPACTEDGRANULAR 'A' (TYP.)1.50mPage 227 of 346
EX. 300Ø AC SANEX. 600Ø CONC. STM EX. 300Ø CONC. STMEX. 200Ø AC SANEX.
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69.5m - 300Ø STM @ 1.20%NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.TANAGER DRIVE2PLAN AND PROFILESTA. 2+970 TO 3+130248250CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM248250246246244244242242GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGMATCHLINE STA. 3+130SEE DWG No. 3TANAGER DRIVECT 6CT 4SIGNLSHYDWVSIGNSIGNT 8HLPGUYGUYHLPTSIGNSIGNT 8T 3ROBIN ROADEX. CBEX. CB EX. CBEX. CBEX. CB EX. CBEX. STM MHEX. SAN MHEX. 450Ø CONC. STMEX. 600Ø CONC. STM OWL DRIVE
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CANARY STREET200 CROSS200x150 REDUCER1114° BEND(TYP.x5)STM MH
.
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250Ø STM1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH5.07/17/2020ISSUED FOR ECA APPROVALMGH6.07/17/2020ISSUED FOR CONSTRUCTIONMGH7.09/01/2020REVISED SIDEWALK AND INTERSECTION LAYOUTMGHLOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL WATER SERVICES SHALL BE INSTALLED A MIN.OF 1.8m DEPTH OR SHALL BE INSULATED AS PERTHE STANDARD DRAWINGS. WATER SERVICESSHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITHMIN. HORIZONTAL SPACING AS PER COUNTY OFOXFORD SPECIFICATIONS.WATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)Page 228 of 346
EX.
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9
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SAN
245.11244.97244.87
245.16DCB. 5T/G=245.18E=243.65300Ø PVC STMEX. 300Ø CSP STM(TO BE REMOVED)EX. 300Ø CSP STM(TO BE REMOVED)SAN MH. FDICB. 29T/G=244.19NW=243.682.5m - 250ØSTM @ 8.29%DICB. 30T/G=244.13E=242.94SILTY SAND245.04ASPHALT 245.50SANDY SILT244.13SILTY SAND242.60SAND 241.84EX. 900Ø CONC. STMEX. 900Ø CONC. STMEX. 250Ø CSP STMEX. 300Ø CSP STMEX. 300ØCONC. STM0.50%200Ø PVC SANSAN MH. C 1200ØT/G=245.04EX. ST103 1500Ø
EX. ST102 1500Ø
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T/G=245.54200Ø PVC SANDCBMH. 4 1500ØT/G=245.12FILL 245.42300Ø STM69.5m - 300Ø STM @ 1.20%200Ø SAN81.2m - 200Ø SAN @ 1.50%3+1203+1303+1403+1503+1603+170
3+180
3+190
3+200
3+210
3+220
245.71245.54245.52245.43245.53245.33245.52245.27245.55245.27245.64245.31
245.68
245.36
245.71
245.41
245.78
245.51
245.93
245.69
246.17
245.97
243.74243.63243.58243.54243.47243.36243.33243.26243.22
243.15
243.29
243.52
243.65
243.73
243.92
243.99
244.19
W242.10N242.07SE241.9881.7m - 200Ø SAN @ 1.20%SE242.68N243.13
EX. 40.7m - 900Ø SAN @ 1.54%S243.76
N243.76
EX. 48.0m - 900Ø STM @ 1.55%69.5m - 300Ø STM @ 1.20%23.6m - 300Ø STM @ 1.20%46.3m - 200Ø SAN @ 1.90%S242.95
N242.97
W243.07W243.38SE243.47E243.35
NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.3245247CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM245247243243241241GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGMATCHLINE STA. 3+130SEE DWG No. 2
MATCHLINE STA. 3+220SEE DWG No. 4TANAGER DRIVET 6GUYHLPT 2COMMUNITYMAILBOXT 8SIGNWVT 6GUYHLPTT 4T 7WVT 3T 2T 8T 4SEE DWG No. 5FALCON ROAD
EX. STM CBMHEX. T/G=245.04PR. T/G=245.35EX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. ASPH.EX. ASPH
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CONC
.
S
IDEWALK EX. HLP AND GUY WIRE TO BERELOCATED BY OTHERS(NOT PART OF CONTRACT)R=9.0mR=9.0mWVWVWV150Ø TEEHPGUY5.4m - 300ØPVC STM @1.00%EX. CBMHHYDHYDBREAK INTOEX. 900ØCONC. STMAND CONNECT300Ø PVC STM11BREAK INTO EX. CBMHAND CONNECT 300ØPVC STMHYD
WVWV150Ø TEEBREAK INTO EX. CBMHAND CONNECT 300ØTANAGER DRIVEPLAN AND PROFILESTA. 3+130 TO 3+220518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:5025Ø WATERSERVICE c/wCURB STOP AT PL100Ø PVC SANSERVICE c/w CLEANOUT AND PLUG AT PLRESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)ASPH.ASPH.ASPH.20.12mROW10.06m10.06m4.00m4.00mCATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123WVEX. 900Ø CONC. STMCONNECT 300Ø PVC STMTO EX. 900Ø CONC. STM(INV. = 243.60)TANAGER D
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MIN. 1.8m (TYP.)PROPOSED CL ROAD GRADE300Ø PVC STM1.20mMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)1.4%1.2%PROPOSED 200Ø NYLOPLAST DRAINAND RISER WITH STANDARD GRATEOR APPROVED EQUIVALENT(T/G = 245.27)BREAK INTO EX. 900Ø CONC. STM ANDCONNECT 200Ø INLINE DRAIN WITH PREMANUFACTURED COUPLINGWM DEFLECTION TO NOTEXCEED MAX. PIPE JOINTDELFECTION1.5m CONC. SIDEWALK1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH5.07/17/2020ISSUED FOR ECA APPROVALMGH6.07/17/2020ISSUED FOR CONSTRUCTIONMGH7.09/01/2020REVISED SIDEWALK AND INTERSECTION LAYOUTMGHLOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)Page 229 of 346
ASPHALT 250.16SANDY SILT 249.70SILT 248.79SANDY SILT 248.03FILL 250.08SILTY SAND247.29ASPHALT 247.75FILL 247.67SILT 246.38SILTY SAND243.33 SAND 242.57EX. 900Ø CONC. STMEX. 200Ø AC SANEX. 900Ø CONC. STMEX. 300Ø CONC. STMEX. 300Ø CSP STM4.10%2.75%5.80%GRADE BREAKSTA = 3+260.00ELEV = 247.562
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246.17245.97246.47246.33246.84246.74247.22247.15247.60247.56248.06248.14
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249.28
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249.65
249.88
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250.19
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250.77
251.05
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244.19244.51244.57244.90245.31245.72245.81246.27
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247.03
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246.21
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247.45
247.80
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249.14EX. 48.0m - 900Ø STM @ 1.55%N244.50S244.50
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N246.72 EX. 52.7m - 900Ø STM @ 3.50%NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO. DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.249251CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM249251247247245245243243GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERING253253MATCHLINE STA. 3+220SEE DWG No. 3
TANAGER DRIVEGUYT 7T 4HLPT 6HLPCSOLSCT 6T 10T 4HLPGUYLSCSWVHYDSIBT 3TSIBSIGNPOSTWVWVWVT 4T 4T 5HLPEX. CBMHEX. T/G=246.72PR. T/G=246.78EX. CBEX. T/G=249.51PR. T/G=249.59EX. CBEX. CBEX. CBEX. T/G=249.75PR. T/G=249.89EX. CBEX. CBEX. T/G=249.39PR. T/G=249.37EX. SAN MHEX. T/G=249.44PR. T/G=249.38EX. STM CBMHEX. T/G=248.80PR. T/G=249.30EX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. WOOD RET. WALL EX. ASPH.EX. 150Ø C.I. WM (TO BE REMOVED)EX. EDGE OF ASPH.EX. EDGE OF ASPH.EX. BACK OF CURBEX. BACK OF CURBEX. ASPH.EX. ASPH.EX. CONC.EX. ASPH.EX. CONC.EX. CONC.EX. ASPH.EX. ASPH.EX.FLOWER BEDEX. CL ROAD GRADETOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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EX. 100Ø DOWNSPOUT1. TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2. LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITECL OWL DRIVE
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EX. WV
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BH-105 BH-106EX. UNDERGROUND HYDRO25Ø WATERSERVICE c/wCURB STOP AT PL100Ø PVC SANSERVICE c/w CLEANOUT AND PLUG AT PLASPH.2REMOVE EX. WOODRETAINING WALL ANDRE-INSTALL TO FIT WITHNEW SIDEWALK13WV200x150REDUCERWVCONNECT TO EX. 200Ø C.I.WM w/ BENDS AS REQUIREDEX. 200Ø C.I. WM200Ø TEELIMIT OF PHASE 1CONSTRUCTIONREMOVE EX. CURBSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)PHASE 1SIDEWALK LIMITR = 9.0mR = 9.0m R = 9.0m33WVWVHYDCUT, CAP ANDABANDON EX.150Ø C.I. WM200Ø TEEWVWVCONNECT TO EX. 150ØC.I. WM w/ BENDS ASREQUIREDLIMIT OF PHASE 1CONSTRUCTIONSTA. 3+358±SEE DWG No. 6SAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)PHASE 1 SIDEWALK LIMITRESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)RESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)20.02m ROW10.01m10.01m4.00m4.00m4TANAGER DRIVEPLAN AND PROFILESTA. 3+220 TO 3+380518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:50WV
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EX. 900ØCONC. STMEX. 250Ø CONC. STM
(TO BE REMOVED)EX. 400Ø CSP STM(TO BE REMOVED)EX. 300Ø CSP STM(TO BE REMOVED)EX. 300Ø HDPE STM(TO BE REMVOED)EX. 900Ø CONC. STMEX. 200Ø PVC STMEX. 300Ø PVC STMEX. 300Ø PVC SANEX. 300Ø PVC SAN EX. 300Ø PVC STM
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SANEX. 900Ø CONC. STM243.26EXIST.243.48 243.40243.38EXIST.DCB. 5CB. 7T/G=244.17S=242.574.7m - 250Ø PVCSTM @ 7.55%8.3m - 375Ø
PVC STM
@ 1.03%CBMH. 84.4m - 375Ø PVCSTM @ 4.35%DICB. 9LIP=243.68E=242.47200Ø PVC SANEX. 300Ø CSP STM(TO BE REMOVED)SAN MH. FDICB. 29T/G=244.19NW=243.682.5m - 250ØSTM @ 8.29%11.2m - 250ØSTM @ 5.50%DICB. 30T/G=244.13E=242.94ASPHALT 243.91FILL 243.83SILT 243.45SILTY SAND242.54SAND 240.86EX. 900Ø CONC. STMEX. 300Ø CSP STMEX. 400Ø CSP STMEX. 300Ø HDPE STMEX. 900Ø CONC. STMEX. 200Ø PVC SANEX. 900Ø CONC. STM200Ø PVC SAN200Ø PVC SAN1.65%1.15%1.60%GRADE BREAKSTA = 4+005.13ELEV = 243.565
GRADE BREAK
STA = 4+038.00
ELEV = 244.091
GRADE BREAK
STA = 4+080.00
ELEV = 244.574
GRADE BREAK
STA = 4+122.20
ELEV = 245.270
CBMH. 8 1200Ø
T/G=244.04
SAN MH. F 1200Ø
T/G=244.70
SAN MH. C 1200Ø
T/G=245.04
EX. SAN1462 1200ØEX. ST130 1500ØEX. ST129 1500Ø
EX. ST104 1500Ø
EX. ST103 1500Ø
EX. ST102 1500ØEX. 900Ø CONC. STMEX. 900Ø CONC. STM3+9703+9803+9904+0004+0104+020
4+030
4+040
4+050
4+060
4+070
4+080
4+090
4+100
4+110
4+120
4+130
243.38243.34243.46243.69243.64243.88243.80
244.04
243.96
244.22
244.11
244.39
244.23
244.54
244.34
244.66
244.46
244.80
244.57
244.95
244.74
245.11
244.90
245.33
245.07
245.53
245.23
245.6925.3m - 200Ø SAN @ 1.70%80.6m - 200Ø SAN @ 1.40%EX. 19.4m - 200Ø SAN @ 1.08%W240.180E240.120N240.180 NW240.81E240.81S241.18N241.66N241.19SE241.10
EX. 96.8m - 900Ø CONC. STM @ 1.28%EX. 18.3m - 900Ø STM @ 1.60%E242.22
W242.28
S242.43
NW242.43
EX. 19.4m - 900Ø STM @ 1.31%SE242.68
N243.13
EX. 40.7m - 900Ø STM @ 1.54%S243.76
N243.76
EX. 48.0m - 900Ø STM @ 1.55%241.22241.28241.36241.09241.81241.84242.00
242.10
242.16
242.29
242.31
242.38
241.78
242.09
242.45
242.54
242.66
242.76
242.04
242.81
242.94
243.10
243.16
242.57
243.21
243.25
S241.52
NW241.55
S240.39N240.39
SE241.98
W242.10
N242.07
W243.07
NOTES :PROJECT NO. :DATE :APPROVED BY :DESIGNED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.246248CENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUMCENTRELINEGRADETOP OFWATERMAINELEVSTORMSEWERINVERTSANITARYSEWERINVERTCHAINAGEDATUM246248244244242242240240GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGSEE DWG
No
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3FALCON ROADOLSGUYHLPT 3T 7T 7T 5GUYHLPT 6T 7T 8GUYT 6HLPWVT 3T 2SIGNT 3CST 3IBEX. STM MHEX. CBMHEX. T/G=244.76PR. T/G=244.76EX. DICBEX. DICBEX. CONC.EX. ASPH.EX. ASPH.EX. EDGE OF ASPH.EX. EDGE OF ASPH.T 8EX. CL ROAD GRADETOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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ETANAGER DRIVEFALCON R
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E24623427EX. ASPH.EX. ASPH.TANAGERDRIVE1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITECL TANAGER DRIVE
NORTH STREETCL NORTH STREET
EX. OVERHEAD HYDRO/ ROGERS CABLEEX. CEDAR HEDGEEX. DITCHEX. DITCHEX. DITCHEX. DITCHEX. DITCHEX. DITCHEX. DITCHEX. WV EX.DICBEX.DICBSIGNHYDWVHPEX.CBEX.CBEX.DICBEX. SAN MHEX. WVCEX. WVC(TO BE REMOVED)EX. HYD(TO BE REMOVED)EX. 150Ø C.I. WMEX. 250Ø PVC WM
EX. 150Ø C.I. WMEX. 150Ø C.I. WMEX. WV
(TO BE REMOVED)EX. 150Ø C.I. WMEX. 250Ø PVC WMEX. ASPH.EX. 1.5m CONC. SIDEWALK EX. 1.5m CONC. SIDEWALKEX. 1.5m CONC. SIDEWALK
BH-107BM.4 - ELEV. = 244.628SIB AT SOUTHWEST CORNER OF TANAGERDRIVE AND FALCON ROAD.BM.5 - ELEV. = 244.099NAIL IN WEST FACE OF HYDRO POLE, FIRSTHYDRO POLE, NORTH OF NORTH STREET,EATS SIDE OF FALCON ROAD.EX. 50Ø STEEL GAS LINEEX. 150Ø STEEL GAS LINE EX. ROGERS CABLEEX. 150Ø C.I. WMBH-107 LIMIT OF PHASE 1CONSTRUCTIONSTA. 3+993REMOVE, SALVAGE ANDREINSTALL EX. DICBLIP=243.22E=241.59INSTALL 300Ø PVC LEADAND CONNECT TO EX.WVHYDCONNECT TO EX. 150ØC.I. WM w/ BENDS ASREQUIREDSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)MATCH TO EX.SIDEWALKEX. 100Ø DOWNSPOUT100Ø PVC SANSERVICE c/wCLEAN OUT ANDPLUG AT PL25Ø WATERSERVICE c/wCURB STOP AT PL150Ø PVC DR-18 WMEX. CBMHEX. T/G=245.02PR. T/G=244.961BREAK INTO EX.CBMH AND CONNECT300Ø STMINV. = 243.07WVWVWV150Ø TEEBREAK INTO EX. 900ØCONC. STM ANDCONNECT 300Ø PVC STM1RESTORE ASPHALT DRIVEWAYSWITH MIN. 200mm GRANULAR 'A'AND 50mm HL-3A ASPHALT (TYP.)RESTORE CONCRETEDRIVEWAYS WITH 200mmGRANULAR 'A' AND 150mm35MPa CONCRETE (TYP.)REMOVE EX. PLUG ANDCONNECT NEW 200Ø PVCSAN TO EX. 200Ø PVC SANREMOVE EX. PLUG ANDCONNECT NEW 200Ø PVCSAN TO EX. 200Ø PVC SANINV. = 240.39±20.12m ROW
9.26m 10.86m
4.00m 4.00m
FALCON ROADPLAN AND PROFILESTA. 3+970 TO 4+130518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:505ASPH.CONC.ASPH.ASPH.ASPH.HYD
WV150Ø PVC DR-18 WM150Ø TEE375Ø PVC STMEX. 300Ø PVC SANEX. 900Ø CONC. STMEX. 200Ø PVC STMEX. 250Ø PVC STMTANAGER D
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CANARY STREETMATCH TO EX. CURBAS PER OPSD 600.040MATCH TO EX. CURBAS PER OPSD 600.040CONNECT375Ø PVC STMTO EX. 900ØCONC. STMR = 9.00mR = 9.00mR = 9.00mCONNECT TO EX. 150ØC.I. WM WITH BENDSAS REQUIREDMIN. 1.8m (TYP.)PROPOSED CL ROAD GRADECONNECT 375ØPVC STM TO EX.900Ø CONC. STM(INV. = 242.131)5.4m - 300Ø PVCSTM @ 1.00%23.6m - 300ØSTM @ 1.20%SAN MH. CMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)0.6%CATCHBASIN ADJUSTMENT NOTESREMOVE EX. MANHOLE/CB FRAME AND GRATE ANDADJUSTMENTS READJUST TO NEW FINISHED GRADE ANDINSTALL NEW MH FRAME AND COVER AS PER OPSD 401.010REMOVE EX. CB FRAME AND GRATE AND ADJUSTMENTSREADJUST TO NEW FINISHED GRADE AND INSTALL NEW CBFRAME AND GRATE AS PER OPSD 400.100REMOVE, SALVAGE AND REINSTALL EX. CB AS REQUIRED TOSUIT NEW CURB ALIGNMENT AND GRADEEX. FRAME AND GRATE AND ADJUSTMENT UNITS TO BEREPLACED AS REQUIRED123EX. 300Ø STMMAINTAIN 0.5m VERTICALCLEARANCE ATCROSSINGS (TYP.)300Ø STMMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)43.0m GRASSED SWALE @ 1.4%MATCH TO EX. GRADES AT HEDGEAND PRESERVE IN PLACE (TYP.)200Ø PVC SAN1.5m CONC. SIDEWALK1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH5.07/17/2020ISSUED FOR ECA APPROVALMGH6.07/17/2020ISSUED FOR CONSTRUCTIONMGH7.09/01/2020REVISED SIDEWALK AND INTERSECTION LAYOUTMGHREMOVE, SALVAGE ANDREINSTALL EX. DICBLIP=243.53E=241.73INSTALL 300Ø PVC LEADAND CONNECT TO EX.MAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)LOCATION OF NEW SAN SERVICES TO EX.HOUSES ON SEPTIC SHALL BE COORDINATEDWITH THE TOWN AND HOMEOWNER AT THETIME OF CONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDS TOBE RESTORED WITH 100mm MIN.TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)CONNECT375Ø PVC STMTO EX. 900ØCONC. STMCONNECT 375ØPVC STM TO EX.900Ø CONC. STM(INV. = 242.269)Page 231 of 346
2.00%2.00%15.74%GRADE BREAKSTA = 4+989.91ELEV = 250.814GRADE BREAKSTA = 4+993.91ELEV = 250.734GRADE BREAKSTA = 5+003.68ELEV = 250.539GRADE BREAKSTA = 5+007.11ELEV = 249.998 SAN MH. G 1200ØT/G=250.81200Ø PVC SANEX. 900ØCONC. STMEX. 200Ø AC SANEX. 900Ø CONC. STMEX. 200Ø AC SAN EX. 250Ø CONC. STM251.16EXIST.250.39250.47250.47SAN MH. G200Ø PVC SAN4+9604+9704+9804+9905+0005+010
5+020
251.78250.81250.81250.46250.61249.81249.00248.82248.79247.12248.81248.7413.5m - 200Ø SAN @ 1.00%W246.94W246.80S246.71N246.72
DESIGNED BY :ASSUME ALL LIABILITY FOR ANY DAMAGE TO THEM.251253CENTRELINEGRADETOP OFWATERMAINELEVDATUM251253245255255NOTES :PROJECT NO. :DATE :APPROVED BY :DRAWN BY :SCALE :NO.DATEREVISION DESCRIPTIONCH'KDDRAWING NO. :BENCH MARKS :THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHERUNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILYSHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OFTHE POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THEEXACT LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALLCENTRELINEGRADETOP OFWATERMAINELEVSANITARYSEWERINVERTCHAINAGEDATUMSANITARYSEWERINVERTCHAINAGE249249247247245GUELPH | OWEN SOUND | LISTOWEL | KITCHENER | LONDON | HAMILTON | GTA235 NORTH CENTRE ROAD, UNIT 103, LONDON, ON N5X 4E7TEL. 519-672-9403 www.gmblueplan.caBluePlanENGINEERINGCANARY STREETTOWN OF TILLSONBURGKEY PLANNOT TO SCALENBOBOLINK DRIVEROBIN ROA
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E1.TOPOGRAPHIC AND EXISTING FEATURES SURVEY COMPLETEDBY GM BLUEPLAN ENGINEERING, DATED OCTOBER 9, 10 & 15,2018.2.LEGAL PROPERTY LINE INFORMATION SHOWN ON THE PLAN ISBASED ON TOWN OF TILLSONBURG PARCEL MAPPING ANDLEGAL PROPERTY BARS LOCATED DURING THE TOPOGRAPHICSURVEY. LINES ARE APPROXIMATE AND ARE SHOWN FORINFORMATION PURPOSES ONLY. THE ACCURACY OF THEIREXACT LOCATION IS NOT GUARANTEED.SITEBM.4 - ELEV. = 244.628SIB AT SOUTHWEST CORNER OF TANAGERDRIVE AND FALCON ROAD.LIMIT OF PHASE 1CONSTRUCTION6CANARY STREETPLAN AND PROFILESTA. 4+960 TO 5+060518033-3M.H.B.W.C.M.SEPTEMBER 2019TOWN OF TILLSONBURGROLLING MEADOWSRECONSTRUCTION - PHASE 1HORIZ = 1:250VERT = 1:50CUT, CAP ANDABANDON EX.150Ø C.I. WMWVWVSAWCUT AND CONNECTTO EX. ASPHALT WITH A0.5m LAP JOINT (TYP.)CT 6T 10T 4HLPGUYLSEX. CBEX. CBEX. ASPH.394042EX. 150Ø C.I. WM (TO BE REMOVED)OREX. 100Ø DOWNSPOUTEX. OVERHEAD HYDRO / ROGERS CABLE 200Ø PVC DR-18 WMEX.150Ø C.I. WM (TO BE ABANDONED)200Ø PVC DR-18 WM EX. UNDERGROUNDHYDROR = 9.0m 200Ø TEEEX. 50Ø STEEL GAS LINE R = 9.0mLIMIT OF PHASE 1CONSTRUCTIONSTA. 5+010±EX. FENCESEE DWG No. 4200 TEE200Ø PVCDR-18 WM43WV ASPH.CANARY STREETMATCH TO EX.CURB AS PEROPSD 600.040TANAGER DRIVE
200Ø WM PLUG AND50Ø BLOW OFFTERMINATE ASPHALT ANDCURB AT STA. 5+000±CL TANAGER DRIVE MIN. 1.8m (TYP.)PROPOSED CLROAD GRADEINSTALL DEAD ENDBARRICADE AS PEROPSD 973.130EX. 150Ø C.I. WM(TO BE ABANDONED)BREAK INTO EX.200Ø AC SANAND CONNECTTO SAN MH. GMAINTAIN 0.5m VERTICALCLEARANCE AT CROSSINGS(TYP.)5.2%0.6%1.5m CONC. SIDEWALK
1.10/11/2019ISSUED FOR 60% DESIGN REVIEWMGH2.01/14/2020ISSUED FOR 90% DESIGN REVIEWMGH3.03/31/2020PRELIMINARY DESIGN OF INTERSECTION RE-ALIGNMENTMGH4.06/08/2020ISSUED FOR TENDERMGH5.07/17/2020ISSUED FOR ECA APPROVALMGH6.07/17/2020ISSUED FOR CONSTRUCTIONMGH7.09/01/2020REVISED SIDEWALK AND INTERSECTION LAYOUTMGHLOCATION OF NEW SAN SERVICESTO EX. HOUSES ON SEPTIC SHALLBE COORDINATED WITH THE TOWNAND HOMEOWNER AT THE TIME OFCONSTRUCTIONALL EX. DRIVEWAY CULVERTSTO BE REMOVED AND DISPOSEDREMOVE, SALVAGE AND REINSTATEALL EX. ROAD SIGNS TO MATCHPRE CONSTRUCTION CONDITIONSRED, CAST IRON SIDEWALK TACTILEPLATES AS PER OPSD 310.039SHALL BE INSTALLED ON NEWSIDEWALK AT ALL INTERSECTIONSAS PER OPSD 310.033ALL DISTURBED BOULEVARDSTO BE RESTORED WITH 100mmMIN. TOPSOIL AND SODALL WATER SERVICES SHALL BE INSTALLED A MIN. OF 1.8m DEPTHOR SHALL BE INSULATED AS PER THE STANDARD DRAWINGS.WATER SERVICES SHALL BE INSTALLED WITH MINIMUM 0.5mVERTICAL SEPARATION FROM STORM SEWERS.ALL WATER SERVICES SHALL BE INSTALLED WITH MIN. HORIZONTALSPACING AS PER COUNTY OF OXFORD SPECIFICATIONS.CONTRACTOR SHALL REMOVE ALL BRICKSAND DEBRIS FROM EX. SANITARY ANDSTORM SEWERS AND ALL EXISTING SEWERSSHALL BE FLUSHED UPON COMPLETION OFCONSTRUCTIONWATER SERVICE LOCATIONS SHOWN ON THISDRAWING ARE APPROXIMATE ONLY. EXACT WATERSERVICE LOCATIONS SHALL BE CONFIRMED IN THEFIELD PRIOR TO CONSTRUCTION.ALL HYDRO INFRASTRUCTURE SHOWN TO BEREMOVED ON THIS DRAWING SHALL BE REMOVEDBY OTHERS PRIOR TO CONSTRUCTION.(NOT PAR OF THIS CONTRACT)Page 232 of 346
Page 1 of 2
Subject: Arena Operations
Report Number: RCP 20-31
Author: Christopher Baird, Interim Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
That Report RCP 20-31 Arena Operations be received;
AND THAT subject to future review, Council endorses the staff recommendation to
open and operate the arenas as outlined within the report for the 2020/2021 season.
BACKGROUND
COVID 19 has created significant impacts for the Town’s recreation services and facility
operations. In an effort to re-open the Colin Campbell and Kinsmen Memorial Arenas in
a safe and controlled manner, staff are recommending that Council endorse a revised
schedule of operations which will mitigate revenue shortfalls, support user group needs
and adhere to the health and safety protocols defined by the Province and
Southwestern Public Health.
DISCUSSION
In accordance with past practice, Recreation staff issue formal approval of ice rental
contracts for arena user groups on July 31st for the upcoming season. The COVID
pandemic has resulted in the need for creative scheduling in order to maintain social
distancing and facility sanitization between rentals.
Currently the Colin Campbell Arena is in operation and the Kinsmen Memorial Arena
will become operational by October 2020 as per the usual timeline. Summer ice rentals
have been relatively well subscribed although with limited numbers of participants. This
is one positive outcome that will help lessen lower than anticipated revenues for the
year.
Staff are recommending that ice rentals will continue at 8 hours per day (with 30 minute
sanitization between rentals) on weekdays and 10 hours per day (with 30 minute
sanitization between rentals) on weekends.
This has been communicated to our User Groups and they are supportive in principle
and ice allocation permit approvals will be issued by August 10, 2020 with Council’s
endorsement of the plan as outlined in this report.
Page 233 of 346
RCP 20-31
Page 2 of 2
CONSULTATION
This report has been prepared in consultation with staff in the Recreation, Culture &
Parks Department and CAO.
FINANCIAL IMPACT/FUNDING SOURCE
The recommendations as outlined in this report will maximize our ice rental revenue
notwithstanding the pandemic restrictions on participant numbers.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A - Fall 2020 Opening Procedures for Users
Page 234 of 346
August 24, 2020
RE: Fall Ice 2020
Welcome to Fall Ice 2020. TCC Staff have been working hard to prepare the building and the
ice to welcome you all back to skate!
Below is a list of requirements that you as a coach/instructor must ensure are followed by your
participants.
o All participants must complete the visitor screening prior to entering the building. Signed
copies of the screening must be handed to the TCC staff member at the door.
o Participants will enter at the East Entrance 15 minutes prior to their ice time. Social
distancing markers have been placed on the ground for your convenience. A TCC staff
member will unlock the doors for you and your participants.
o Masks must be worn at all times except on the ice surface.
o Only participants (Max of 30 people) will be allowed in the building, there are to be no
spectators – The arena is not open.
o Leagues can only consist of 50 players maximum
o Limited dressing room space is available (10 participants per room). Some participants
will have to arrive dressed and ready for the ice, chairs will be assigned to each
participant to put their skates on. Reminder that wheeled skate guards are not allowed in
the facility.
o Dressing room showers are off limits.
o Directional arrows have been placed throughout the building for everyone to follow.
o Participants are to remain on the lower level of the building
o Washroom facilities are available to participants on the lower level. These washrooms
do not have rubber flex flooring and are not skate friendly.
o Participants must leave the ice surface promptly at the end of their session. Please
ensure that all personal belongings are removed from the benches at the end of each on
ice session.
Page 235 of 346
Page 2 of 2
o Once participants have removed their skates they must leave the facility to allow staff to
prepare for the next group. You will only have 20 minutes in the dressing room after your
ice time.
Working together we can ensure the safety of all coaches, instructors, participants and staff
Please sign and return to myself prior to your first ice time. Forms can be scanned and e-mailed
to me as well.
________________________ ___________________________________ ___________
Group Coach or Representative Signature Date
Thank you,
Becky Turrill
Page 236 of 346
Page 1 of 13
Subject: Recreation, Culture & Parks 2020 Q2 Results
Report Number: RCP 20-32
Author: Christopher Baird, Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Report RCP 20-32 Recreation, Culture & Parks 2020 Q2 Results be received as
information.
BACKGROUND
This report provides Council with the April 1, 2020 to June 30, 2020 Department year to
date operational and financial results for Recreation, Culture & Parks
DISCUSSION
2020 Business Objectives and Capital Projects
31%
3%
9%
17%
40%
on schedule
delayed
on hold
complete
delayed due to COVID
Page 237 of 346
RCP 20-32
Page 2 of 13
Division Item Target
Date Q2 Status RCP Department Update MOU with BIA Q4 On schedule
Implement Recommendations from RCP
Departmental Service Review Q3 Delayed.
LLWP Waterslide Replacement Q4 On schedule
Initiate Tillsonburg Community Centre
Rehabilitation Project Q3 On schedule
Review and update MOUs and User
Agreements Q4 On schedule
Capital Fundraising Strategy Q4
On hold until
Committee meetings
restart. Programs & Services Division Leafs Alumni Hockey Game Fundraising
Event Q1 Complete
Policy Implementation & Development
(Rzone, Facilities Allocation, Advertising) Q1 Complete
Implementation of increased service
levels at TCC Q1 Complete
Grow participation in Corporate
Memberships and Personal Training Q2 2021 Delayed due to COVID-19
Increase marketing of Halls and Meeting
Room Rentals to generate additional
revenue
Q4 2021 Delayed due to COVID-19. Culture & Heritage Division Increase School Programming through in-
class visits Q2 Q4 Delayed due to COVID-19.
Celebration Event: 195th Anniversary of
the Founding of Tillsonburg Q3 Q4 Delayed due to COVID-19.
Cultural Master Plan/Museum Strategic
Plan Q4 On schedule via in-house
resources.
Tillsonburg Sesquicentennial Planning
(2022) Q4
On hold until
Committee meetings
restart. Parks & Facilities Division Implement recycling in select facilities Q1 Complete
Continued Town beautification in
cooperation with BIA & Horticultural
Society;
Q2
On schedule.
Alternate beautification plan
due to COVID-19
Complete outstanding capital project
backlog Q4 On schedule
Work with TMBI on Optimist, Kiwanis &
HB#1 ball diamond enhancements Q3 On schedule
Complete 2020 capital project program Q4
On schedule
with some projects re-
budgeted in 2021
Page 238 of 346
RCP 20-32
Page 3 of 13
Division Item Target
Date Q2 Status
Update Corporate Facility Fire Safety
Plans Q4 On schedule Capital Projects Indoor Pool Asset Renewal 2021 Subject to
ICIP Grant Approval
Replace indoor pool lane ropes & carts Q1 Complete
Annandale Diamond Lighting Upgrades 2021 Reschedule 2021
Refresh Memorial Park Picnic Pavilion Q4 Delayed due to COVID-19.
Install permanent walls at Kinsmen
Bandshell 2021 Reschedule 2021
Update signage at TCC/Memorial Park 2021 Reschedule 2021
LLWP Waterslide Replacement Q4 On schedule
Repair HC Sauna/Convert to steam Q2 Q3 Subject to
ICIP Grant Approval
Scheduled roof work (Public Works) Q3 Complete
Annual Playground replacement program
- Glendale Park + Wheelchair swing Q4 On schedule
OPP Station HVAC upgrades 2021 Reschedule 2021
FCA Scheduled work @ Customer
Service Centre. Other facilities (Clock
Tower, Station Arts, ANHS) deferred.
Q4 On schedule
Items Added Drinking fountain at Corporate Office Q2 Complete
Extract from SEC storage ?? Complete
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Key Indicators
Key Indicators 2020 2019 %
change Comment
Museum: attendance -
headcount
1323 1490 -11% 219 participants/rental users
cancelled due to COVID-19
(1323 or -11%)
Programs:
Advanced/Leadership -
headcount
34 37 -8%
Programs: Aquatic
registrations - headcount
1259 1402 -10% Registrations were up for first
session. Second session had
a large waiting list that had
been accommodated and
would have achieved an
increase over 2019 before
cancellation.
Programs: Public Swim
attendance - headcount
6060 4794 26%
Programs: Memberships sold 567 573 -1%
Programs: Health Club
attendance - headcount
4873 5743 -15% On track to match 2019 before
COVID shutdown
Programs: Water Fitness
attendance - headcount
3189 2874 11% Growth in participation
Programs: Land Fitness
attendance - headcount
1023 692 48% New programs
Programs: Indoor walking
attendance - headcount
47 n/a n/a New program January 2020
Programs: Public Skating
attendance - headcount
3611 5138 -30% No Tuesday/Thursday free
skate due to Outdoor Pad
availability
Programs: Roller Skating
attendance - headcount
n/a n/a n/a
Programs: Squash Courts -
headcount
301 382 -21%
Programs: Waterpark
attendance - headcount
n/a n/a n/a
Programs: Youth registrations
- headcount
328 221 48% New programs, improved PA
day camp attendance, school
closure programming. March
Break camp was at capacity
prior to cancellation due to
COVID-19
Programs: Advertising revenue
(guide,boards,fences)
$9,585 $13,611 -30% $4,677 in Spring/Summer
guide revenue was booked
but not collected due to
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Key Indicators 2020 2019 %
change Comment
COVID-19 ($14,262 or 5%)
Programs: Rink bookings (ice)
-hours
1266 1904 -34% 282 hours cancelled due to
COVID-19 (1548 or -19%)
Programs: Mini-pad bookings -
hours
77.5 105 -26% Main user reduced hours due
to family circumstance
Programs: Rink floor bookings
(non-admin)
n/a n/a n/a
Programs: Tournaments
(ice/pool/field)
5 7 -29% 2 tournaments cancelled due
to COVID-19 (7 or 0%)
Programs: Room rentals (non-
admin)
159 211 -25% 19 bookings cancelled due to
COVID-19 (178 or -16%)
Programs: Aquatic user fees
collected
$1,295 $2,296 -44%
Programs: Rental insurance
program
$942 $547 72%
Cemetery: Niche & Plot sales
(count)
5 11 -55% No niche inventory available
for sale
Cemetery: Interments (count) 18 23 -22% No interments after March 14
Financial Impact/Funding Source:
The RCP Department’s 2020 Q2 operational variance summary is as follows:
2020 Q2 Budget 2020 Q2 Actuals Surplus/(Deficit)
Cemetery $ (49,767) $ (151,964) $ (102,197)
Parks (307,538) (239,494) 68,044
Community Events (2,270) 15,097 17,367
Recreation Programs (193,066) (409,707) (216,641)
Facilities (1,209,363) (1,144,489) 64,874
EFC 35,561 32,752 (2,809)
Museum (230,422) (186,440) 43,982
Operational Totals $ (1,956,865) $ (2,084,245) $ (127,380)
Due to COVID-19 closure of the facilities effective March 15, the cancellation of all
programming and facility bookings at the Community Centre and ANHS impacted Q2
revenue as continuation of Q1 closures. While many cost saving measures have been
implemented, the total loss of revenue for several months of 2020 will be challenging for
the Department to mitigate. All discretionary expenditures will be held in abeyance to
help minimize any year-end deficits.
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Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
Attachments:
Appendix A – 2020 Q2 RCP Quarterly Report Budget vs Actuals
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Subject: April to June 2020 Activity Reports
Report Number: RCP 20-33
Author: Christopher Baird, Interim Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report RCP 20-33, April to June 2020 Activity Reports, for
information.
BACKGROUND
The following are activity summaries that are provided from the Administration,
Recreation Programs & Services, Culture & Heritage, Facilities, and Parks & Cemetery
Divisions, for the second quarter of 2020. These updates are normally provided
quarterly for Council’s information and are unfortunately being presented two months
late following the staffing changes in the Department. Future reports will be submitted
within a more appropriate timeframe.
DISCUSSION
Staff are pleased to speak to any item or project should Council have any questions.
CONSULTATION
The following summaries have been prepared by the staff leads in each respective
Division of the Recreation, Culture & Parks Department and reviewed by the Town’s
CAO Kyle Pratt.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
ADMINISTRATION
The RCP Administration team includes the Director, the Sales & Services Coordinator, and a
financial analyst supported by the Finance Department.
The second quarter of 2020 was impacted by the COVID-19 closures of the recreational
facilities and corporate office. Staff continually prepared and adjusted for planned re-opening
following provincial and municipal directives to be ready to respond to the directives of the
Province and Southwestern Public Health.
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The Administration team worked with the Programs and Facilities staff on tracking financial
costs of COVID-19 impact and staff re-deployments from community centre to roving cleaning
crews and to the Parks & Cemetery Division. The redeployed staff have since returned to their
normal tasks and positions following the Stage 3 reopening announced by the Province.
Lakes Lisgar Waterpark slide demolition was halted at the council’s direction to prepare for
opening of the pool for partial summer season. This project is on hold until early September and
will re-start once waterpark closure is completed after Labour Day.
Lions Club executives met with staff to develop an official MOU between the Club and the Town
of Tillsonburg, as currently there is no such agreement in place. The proposed document was
received by the Club and final version is anticipated to be agreed on in Q3.
The Spring/Summer Recreation & Leisure Guide was developed, however due to COVID-19
closures, none of the planned spring and early summer programs were able to run. Plans were
discussed to create an online-only version of Fall 2020 guide in-house. The online version
would not include the usual advertising, however costs will be maintained as printing and
distribution costs could be eliminated by going to a full electronic web version.
Staffing changes within the Department were implemented. The resultant changes and
priorities will be outlined in detail as part of the Q3 Staff report in early Fall.
BUSINESS SERVICES TEAM
The Business Services Team includes the Manager, the Programs and Facilities Registrar and
2 Customer Service Representatives. The team is responsible for administration, customer
service and reception, marketing, program registrations and facilities bookings and rentals.
Software
In April, 2020 Legend informed Tillsonburg staff that they had been acquired by TSG and
communicated their strategy in the Canadian Market. Two recreation software companies were
acquired, Legend and PerfectMind. PerfectMind has been designated as the software to service
the North American market and Legend is designated for the UK market. Although Legend
assures customers that there will be no changes in service levels and that contracts will be
upheld, Tillsonburg staff members from both the Recreation and Finance departments are
exploring a transition to PerfectMind because Legend has been very challenging for both staff
and patrons. We have been assured by both Legend and PerfectMind that since they are now
under the same umbrella company that a transition would be seamless and that contract terms
would be honoured.
Program Guide
The spring program guide had a March 25th release date. The guide was not released due to
the COVID-19 closure.
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The Fall guide will be available online in order to allow for flexibility in these uncertain times and
will be released at the end of August. Program offerings are greatly reduced due to COVID-19
restrictions and capacities have been lowered to meet public health guidelines.
COVID-19
Reopening plans were completed for each area with safety measures and timelines.
Risk assessments were completed and approved by the Joint Health & Safety Committee.
A plan was created for TCC to act as a cooling centre as SWPH deemed this an essential
service and during the mandated closure no other public spaces were available. Health and
Safety measures were put in place and staff operated the Cooling Centre during heat warnings
in June. The cooling centre is no longer needed now that public spaces are available to
residents.
The Emergency Evacuation Reception Centre plan was updated to include pandemic protocols.
2 full-time staff from the administration team were redeployed to the parks and cemetery team
from April until mid-July.
Recreation program team members worked with the COVID-19 Task Force to develop a
community survey for reopening. The feedback has been integrated into the reopening plans for
the RCP department.
Programs & Facilities
Arena
Due to the mandated COVID-19 closure there was no arena use in Q2.
Fall/Winter ice requests were due to be submitted by ice user groups on May 31, 2020. On June
25th user groups were notified that limited summer ice would be available with COVID-19
restrictions in place beginning on July 18th. Requests were submitted and the uptake for arena
use was high, with the requests far exceeding available timeslots.
Ball Diamonds
2020 seasonal diamond users were kept up to date regarding use of the diamonds during the
COVID-19 closure period. The season was unable to start in the Spring and many leagues
cancelled their seasons altogether. Optimist diamonds opened on May 22nd as Provincial
restrictions were slowly lifted and individual use was allowed at that time. All diamonds are
scheduled to open on August 1 and league play will begin for those who did not already cancel
the season.
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AQUATICS TEAM
The RCP Aquatics Team includes the Aquatics Supervisor, 2 aquatics Coordinators, 2 Full-time
Aquatics Instructor/Lifeguards and student Lifeguards. The Aquatics team is responsible for
swimming instruction, indoor pool lifeguards, waterpark lifeguards, aquafit programs, drowning
prevention outreach programming and artistic swimming instruction.
COVID-19
All programs were cancelled in Q2 due to the COVID-19 facility closure.
3 full-time aquatics staff were redeployed to the parks and cemetery department and 1 full-time
aquatics staff was redeployed to the facilities team for the roving cleaning crew from April until
July.
Drowning Prevention
With the elimination of Aquatic Faculties in the area there was concern with the possibility of
increased drowning’s due to the elimination of supervised swimming. The Aquatics Supervisor
reached out to the Low German Mennonite community through Public Health and shared
messaging that was sent out to their clients. The Aquatics Supervisor also did an article with
the Tillsonburg News promoting Drowning Prevention Week and the importance of supervision
while swimming.
Training Completed
The Aquatics Supervisor attended close to 40 webinars in Q2 to gain the information that would
be needed to continue aquatic programming within the Provincial guidelines for COVID-19.
These were very helpful in forming a plan to open the Lake Lisgar Waterpark safely for both
staff and patrons.
Lake Lisgar Waterpark
Lake Lisgar Waterpark pool opened to the public on July 11th. The capacity is reduced to adhere
to physical distancing requirements and patrons are encouraged to pre-register for timeslots.
Cleaning and sanitizing is to take place between each group of patrons.
Indoor Pool
The indoor pool opened in August for a limited number of training courses and will re-open to
the public in September for fall programs including swimming lessons. The capacity for change
rooms is very limited so the pool capacity is significantly reduced.
Staff Update
Julie Dawley, Aquatics Supervisor, became president of Lifesaving Society Ontario.
PROGRAMS TEAM
The RCP Programs team includes the Programs Supervisor, the Recreation Programs
Coordinator, the Active Living Coordinator as well as Part T ime Health Club Attendants, Sports
Facilitators and youth leaders. The Programs team is responsible for dry land fitness instruction,
health club operations, Adult Co-Ed sports league programming, youth programs and summer
programs.
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COVID-19
In Q2 all programs including youth programs, fitness programs, summer camp and the adult
volleyball league were cancelled due to COVID-19. The Health Club was closed and all
memberships were put on hold.
3 full-time staff members on the programs team were redeployed to parks and cemetery duties
and 1 staff member continued to complete administrative tasks for the team from home. The
redeployed staff indicated that the experience was a valuable opportunity to be cross trained
and to support another area of the RCP department.
Program Update
In order to engage the public during the closure youth and Fitness programs were posted on the
recreation Instagram page, showing different workouts and crafts that could be done while at
home.
Youth and Fitness programs will be offered beginning in August. Programs will take place
outdoors and capacities will be limited in order to ensure physical distancing.
The Health Club will open on August 10th with limited capacities. Patrons must pre-register for a
timeslot and must purchase passes. Memberships will be on hold until such time that full access
is available.
The adult volleyball league will be suspended for the upcoming season due to the gym at
Glendale being resurfaced and therefore not available for rentals.
FACILITIES
Capital Project Update
• Waterslide is Q4, due to opening of the Waterpark and COVID
• Annandale Diamond Lighting upgrades – project to be reviewed in 2021
• Refresh Memorial Park Pavilion – 2021
• Sauna – on hold subject to ICIP Grant Announcement
• Public Works roof – complete
• OPP HVAC – 2021, HVAC Replacement to be re-budgeted in 2021 due to higher cost
• Drinking Fountain at Corporate – complete
• Bollard Lights at TCC – complete
• Station Arts roof – Q3, on target
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• TCC fire panel work is complete, awaiting inspection to address deficiencies found
during install Q4
• No events due to COVID shutdown
• Facilities staff was redeployed to provide daily touchpoint sanitization at Town buildings
• All part time Facilities staff were temporarily laid off
• Both ice pads were removed due to COVID
• Sides were removed from the Outdoor in preparation of use for basketball
• The waterpark was readied for use, including the patching of the sizable hole in the pool
wall (were slide goes)
• TCC hallways, doors, meeting rooms and Lions Auditorium were painted and refreshed
• Facilities staff located, ordered, inventoried and dispensed PPE for COVID
• Quotes for replacement of the canceled DHW project were requested and received
• Unused systems were shut down as much as possible to reduce energy use during the
pandemic
• The indoor pool was closed for the summer
• Repairs were made to the indoor pool steps and the filtration piping, made possible by
the shutdown
• Facilities staff painted the two rooms at the Museum that had the plaster repairs
• Staff sourced and installed sneeze barriers at TCC, Health Club, LLWP and CSC
CULTURE & HERITAGE
The provincially mandated closure of cultural and recreational facilities due to the Covid-19
pandemic required the museum to be closed to the public throughout the majority of the second
quarter. This closing resulted in the cancellation of all programing and the installation of the
planned exhibit in the Pratt Gallery.
Museum staff prepared the building for a shutdown of unknown duration and began working
from home.
In order to maintain an active presence within the community, museum staff developed an
increased on-line profile on Facebook and created their first web-site exhibit using the WIX
platform.
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Staff also worked on multiple reopening plans/scenarios which included the completion of a
facility risk assessment document.
The government announcement on Monday, June 8 that Ontario would move into Stage 2 on
Friday, June 12, which included permission for museums to reopen provided they could meet
mandated restrictions. This announcement began the implementation of a three week plan for a
limited reopening of the museum that would see the historic house remain closed but open the
Pratt Gallery for the installation of the originally planned summer exhibit. This exhibit was a joint
quilt show with the Stationhouse Quilters and Fibre Artists which had been planned since 2019.
Mandated restrictions and protocols were put in place and the museum was able to reopen on
Monday, June 29 for the last two days of the quarter.
QUARTERLY ATTENDANCE
The museum was open to the public 2 days during the second quarter of 2020. On-going
mandated provincial restrictions will continue to limit the museum’s ability to provide
programing, events and historic house tours for the foreseeable future. This will result in year -
end attendance figures not seen at the museum since the late 1970’s. However, virtual visitors
to the museum’s first on-line exhibit totaled 600 for the quarter while public engagement on the
museum’s Facebook page during Q2 has increased 20 fold. The museum’s plan of increased
daily postings resulted in 148,188 individual engagements to our site by the online public for the
second quarter. The most popular posts were the historic recipes which routinely saw over
3,000 viewings and multiple “shares” throughout Q2. It is anticipated that the Facebook
numbers will decrease in the coming quarters as more people return to work and spend less
time online.
2018 2019 2020
Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD Q1 Q2 Q3 Q4 YTD
Admissions 192 533 522 612 1859 174 335 610 441 1560 122 5 1109
Programs 21 91 15 765 892 0 106 23 363 492 50 -
Events 235 912 2624 446 4217 357 1131 2873 338 4699 318 -
Tourism &
Historical
Information
Services
164 323 452 289 1228 221 379 365 267 1232 186 -
Members &
Volunteers 365 548 381 655 1949 488 510 462 575 2035 320 -
Room Rental
Visitors 183 288 349 268 1088 250 241 199 193 883 108 -
QUARTERLY
TOTAL 1160 2695 4343 3035 11,233 1490 2702 4532 2177 10,901 1104 5
2020 BUSINESS PLAN
All programming and events planned for Q2 were cancelled due to the closure of the building.
The planned exhibit to celebrate the 100th Anniversary of the Tillsonburg News by highlighting
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the history of the newspaper industry in Tillsonburg was created as the museum’s first online
exhibition. The exhibit was well received with many positive comments posted to the
museum’s Facebook page.
A plan was in place to host the next scheduled exhibit online as well, but this quickly changed
when museums were included in the Province’s Stage II opening document.
Museum staff returned to work and quickly organized a social distanced drop-off of the ten
modern quilts from the Stationhouse Quilters and Fibre Artists. These quilts were placed, per
CCI recommendations, in seven-day quarantine before being placed on display in the Pratt
Gallery with the museum’s 10 historic quilts. Together these quilts created the exhibit “Piecing
Together the Past and the Present – A Collaborative Quilt Show for 2020.” The exhibit was
able to be displayed for its’ original dates of June 29 to August 31. The planned exhibition
opening, however, was cancelled due to restrictions on social gatherings.
Staff worked to install the exhibit and to ready the building for a partial reopening. With the
assistance of facility staff all mandated cleaning protocols/equipment were installed to allow the
museum to safely reopen on Monday, June 29, 2020. Following guidelines by the Canadian
Conservation Institute, the decision was made to keep the historic house closed due to the fact
that the chemicals needed to clean high touch areas cannot be used on historic surfaces.
Working with the Communications team messaging was released to the public informing them
of the museum’s partial reopening and the new requirements for visiting. A schedule of timed
visitor appointments, including maximum number of visitors per appointment was developed
and implemented, per Provincial Public Health guidelines/restrictions.
The Culture & Heritage Manger/Curator completed and submitted the annual Provincial
Community Museum Operating Grant (CMOG) during the quarter and worked on various
reports and planning documents related COVID-19 and the reopening of the museum.
Assistance was also given in the creation of the museum’s on-line exhibit.
The Culture & Heritage Program Coordinator developed content and implemented the plan to
increase the museum’s on-line presence and planned in person, socially distanced children’s
programs to be offered on the museum lawn in Q3.
The Collections & Exhibition Specialist developed and designed the museum’s first online
exhibit which launched on April 29, 2020, the date the exhibit was to have opened in the Pratt
Gallery. Research and design planning continued for the scheduled redevelopment of the
military and Tillson family galleries. Installation of these permanent exhibits will occur in Q3 and
4. The rooms within Annandale House that will host these exhibits were painted during the
building closure.
All staff worked together to install the quilt exhibit and prepare the building for its’ partial re-
opening on Monday, June 29, 2020.
PARKS & CEMETERY
Q2 saw an influx of COVID cases in Ontario. This prompted the Town of Tillsonburg Parks and
Cemeteries Department to begin the shutdown of municipal outdoor facilities including
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playgrounds, baseball diamonds, sport fields, Dog Park, pavilions/gazebos, community garden,
skatepark and pump track, disc golf course and public docks. The team installed “Closure” and
“Covid Alert” signage at all locations that the department was unable to sanitize. Fencing and
“Caution” tape was installed around designated closure area including playgrounds, swings and
pavilions.
Furthermore, the closure of the complex saw redeployment of staffing throughout the town. The
Parks and Cemetery Division had 6 employees join our team via the complex. These employees
excelled in their new positions and complimented the division’s current staff with help in the
cemetery and the parks. They certainly left their mark on this department. This helped the
department complete 80% of the task on time, allow the Parks to expand into the gardens (not
on the beautification list, but town owned) that hadn’t been tended to in years past, kept the
cemetery in pristine condition through the fast growing season and helped redesign the section
post markers with in the cemetery.
The beginning of the month saw the dismantling of the toboggan hill for another successful year.
New garbage bags were introduced into the parks supply line which provided a stronger bag,
preventing rips as well as a bag that was designed specifically to the barrels the town uses.
Grass mowing contractors were deployed into the parks and ball diamonds with the town. The
parks were cut with a normal schedule but ball diamond mowing was cut back due to the areas
being closed. The parks also saw an uptick in garbage in all our parks as people took to the
green spaces and trail systems that serve the residents. The team installed more garbage
barrels to the parks to offset the increase garbage. With baseball being temporarily cancelled
and fields closed, this timeframe gave the team the ability to install new foul poles at Annandale,
weed clay infields, fix fencing at most ballfields and tend to areas otherwise neglected in busier
years. Bidding opened for the now postponed Annandale Lighting Upgrades.
Funerals at the cemetery slowed substantially during this period. Internments and Inurnment
where only allowed to be 5 people total. This saw people waiting until attendance could be
expanded to actually bury their loved ones. The cemetery started receiving quotes for the new
Columbarium 6 foundations to arrive at the end of June. No niches have been available since
Feb. 2020. NOTE: 15 Internments and Inurnments took place during Q2.
The trail system was opened without delay on May 1st.
The BIA and parks department joined forces to provide the downtown with a new look. The BIA
took over the task of maintaining the garbage, weeding sidewalks and maintaining the street
trees in the downtown area, while the parks department weeded and maintained the Clock
Tower, Mineral Springs and Oxford Parkette respectively.
More areas began to open. The first wave of opening saw tennis courts, pump track/skate park,
dog park, pavilions, docks, ball diamonds and sport fields were available to the public with social
distancing. This allowed for more normal, year to year task to begin including ball diamond
grooming. New basketball nets were installed at all three court locations and the rims
themselves received a much needed repainting. More mulch was added to the dog park while
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the park was closed which helped refresh the area. Playground saw playing surface (mulch,
sand, pea gravel) maintenance commence after months of closures allowed nature to prevail.
Regular maintenance of the cemetery continued and we were able to devote time to the
cemetery gardens which involved new plantings and fresh mulch. A redesign of all section
markers began spearhead by our summer students. Some edging of overgrown flat markers
was able to happen due to the fact we had extra staff from the COVID redeployment. This was a
task that we hadn’t been able to be tended to in years. Construction began in late June of the
foundation, walkways and garden are that accompanied the arrival of the Town of Tillsonburg
Cemetery’s 6th columbarium. Cemetery office began safety measures for reopening.
The Parks Department continued with the beautification of all garden sites in town. By months
end we sat at 80% complete. Plans of an upgrade to the property of the OPP station were
beginning to come to fruition.
CAPITAL PROJECTS
Annandale Ballfield Light Upgrades: Bids were received but project was postponed until a later
date.
Update of Signage at TCC/Memorial Park: Delayed due to COVID
Glendale Park Playground and Wheelchair Swing Installation: On-schedule. A new playground
purchase and layout is being investigated. Demographics were collected from Thames Valley
schoolboard to help decision on what age group playground should cater too. Wheelchair Swing
research continues, including a meeting with designers on August 25.
Memorial Pavilion Painting: Delayed due to COVID
Work with TMBI on Optimist, Kiwanis & HB#1 ball diamond enhancements: Continuing to work
with the TMBI. The organisation has rebuilt the mound at hardball #1, rebuilt the pitching
warmup areas on HB1 and are in the works to replace the facing of dugouts at HB1.
Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
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☐ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
Attachments:
N/A
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Report Approval Details
Document Title: RCP 20-33 April - June RCP Activity Report.docx
Attachments:
Final Approval Date: Sep 10, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Aug 30, 2020 - 12:29 PM
Kyle Pratt - Sep 10, 2020 - 7:32 AM
No Signature - Task assigned to Michelle Smibert was completed by assistant
Amelia Jaggard
Michelle Smibert - Sep 10, 2020 - 9:46 AM
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Subject: Seasonal Staffing & Recreation Programs Update
Report Number: RCP 20-34
Author: Andrea Greenway, Recreation Programs & Services Manager
Meeting Type: Council Meeting
Meeting Date: Monday, September 14, 2020
RECOMMENDATION
THAT Council receives Report RCP 20-34 Seasonal Staffing & Recreation Programs
Update as information.
BACKGROUND
This report provides information on pending recreation program staffing and the
implications of COVID-19 on our plans for the 2020 fall operating season. With the
Province moving into Stage 3 of Reopening, our recreation facilities must regulate
gathering limits, screening of participants, and physical distancing in place in order to
maintain a safe environment. Staffing levels will continue to be matched to program
registration in order to minimize anticipate revenue shortages at year-end.
DISCUSSION
The Province of Ontario has moved into Phase 3 of lifting restrictions on activities that
had previously been mandated closed under the Emergency Management and Civil
Protection Act.
It is recommended that recreation programs and services operate within the current
Provincial guidelines and adhere to all Southwestern Public Health recommendations.
The following recommendations are being implemented at the Tillsonburg Community
Centre:
All patrons will be required to complete the COVID-19 visitor screening and must
pass the screening in order to participate in programs.
Where applicable time slots will need to be booked in advance to participate and
capacities will be limited.
Physical distancing will be maintained throughout the building and during
programs.
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The building will be locked and a staff member will unlock the doors to allow
entry only for registered participants. This will ensure we don’t exceed gathering
limits in the building.
Masks must be worn at all times except where exemptions apply such as during
physical exertion.
Program spaces will be disinfected between user groups and programs.
The recreation guide is available online as this allows for flexibility in making
changes if necessary. Patrons are encouraged to book online or over the phone
and all in-person bookings will be by appointment only to limit in person co ntact,
to ensure that anyone entering the building is screened and that the gathering
limits are adhered to.
Service Resumption
Youth Programs
Youth programs resumed on August 10th, 2020 with a limited number of programs
offered. All youth programs that are being offered have been modified to ensure that
there is physical distancing, limited shared equipment, and programs are offered
outdoors for the summer. Fall programs will resume on September 14th, 2020 and will
run at half of the pre-COVID capacity in order to meet Provincial regulations.
Part-Time and Student staffing requirements:
1 Youth Leader for Dance/Gymnastics – Student Position
2 Youth Leaders for general youth programs (sports, arts, general interest, PA Day
camps) – Student Position
1 PT Permanent Sports League Facilitator
*Note: these positions are all accounted for in the curren t budget.
Indoor Pool
The gathering restrictions and physical distancing requirements will limit the capacity for
swimming lessons, public swims and aqua fit programs. Change room access is limited
to 10 people per change room. The maximum capacity of the pool is 20 participants at a
time. Indoor aquatics programs will resume on September 8th, 2020. All participants
must pre-register for classes and public swims.
Part-Time and Student staffing requirements:
14 lifeguard/instructors
*Note: this has been reduced from the budgeted number of 20 part-time staff and
students to account for the reduced number of programs that can be offered safely.
Health Club
The Health Club reopened on August 10th, 2020 with limited capacity. The Health Club
space was reorganized to account for physical distancing and a process was
implemented for signing up for defined timeslots. Timeslots are an hour and fifteen
minutes long and there is time scheduled for sanitizing in between each group. Health
Club Attendants are disinfecting the equipment between uses.
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RCP 20-34
Page 3 of 5
The Health Club operates with significant restrictions, including limiting the number of
people in the space to 5 participants at a time, no access to change room facilities or
the sauna and reduced hours of operation. Hours of operation will increase in the fall to
include additional early morning, evening and weekend hours in order to meet the
needs of patrons.
Part-Time and Student staffing requirements:
3 Health Club Attendants – Student positions
1 Permanent Part-Time Health Club Attendant
*Note: these positions are all accounted for in the current budget.
Fitness Programs
Fitness programs resumed on August 10th, 2020 with a limited number of outdoor
programs offered. Programs adhere to physical distancing; limited sharing of
equipment; limited capacity and participants must pre-register for each class. Fitness
staff are disinfecting the equipment between each use. Fall programs will start on
September 14th.
Part-Time and Student staffing requirements:
1 Permanent Part-Time Fitness Instructor
*Note: this position is accounted for in the current budget.
Arena
The Community Arena opened on July 18th with 8 hours a day of available ice for 6 days
per week. Protocols are in place to ensure physical distancing, screening of participants
and required disinfecting between user groups. Dressing rooms have not been made
available during the summer and no spectators were permitted in the building. The Fall
ice season begins on September 8th and available ice time will increase to 8 hours per
day from Monday through Friday and 10 hours per day on Saturday and Sunday in the
Community Arena. The Memorial Arena will be operational as of October 1st. With both
ice pads open, the available timeslots will be staggered to ensure the gathering limits
are adhered to and physical distancing is able to be maintained. Dressing rooms will be
available however there will be no access to the showers. There will be a half hour
break in between each hour of ice in order to ensure that dressing rooms and all touch
points are sanitized in between user groups.
Public Skating will remain on hold due to the limitations for particip ants and associated
cleaning and sanitizing required. The need for pre-registering will result in fewer
participants and a greater cost/benefit. This will however be revisited for early 2021 but
there will be more opportunities at the outdoor rink. Time slots for Public Skating will be
reassigned to the other User Groups due to the extremely high demands for ice time.
Part-Time and Student Staffing requirements:
3 Skate Guards – Student positions
*Note: these positions are all accounted for in the current budget.
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RCP 20-34
Page 4 of 5
CONSULTATION
The Recreation Programs & Services team has consulted extensively with
Southwestern Public Health on the reopening plan as well as all of the safety measures
that need to be in place for a safe reopening.
FINANCIAL IMPACT/FUNDING SOURCE
The chart below reflects the projected revenue based on the current COVID -19 public
health restrictions. Once Fall programming registrations are completed in the next
month, staff will be able to provide more wholesome and accurate revenues:
Recreation - Projected Revenues
Budget
Sep - Dec
2020
Under current COVID restrictions
75% capacity 50% capacity 25% capacity
Arena 238,213 136,500 91,000 45,500
Aquatics 86,362 42,525 28,350 14,175
Health Club* 54,620 19,200 12,800 6,400
Youth 17,000 11,720 7,800 3,900
Totals 396,195 209,945 139,950 69,975
*Note that Fitness Program revenue is included in the Health Club budget.
Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
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RCP 20-34
Page 5 of 5
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
N/A
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The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
August 5, 2020
5:30 p.m.
Electronic Meeting
MINUTES
Present: Rosemary Dean, Councillor Esseltine, Mayor Molnar, Carrie Lewis, Collette
Takacs
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps, Culture &
Heritage Manager/Curator
Regrets: Vern Fleming, Terry Fleming, Erin Getty, Tabitha Verbuyst, Mark Dickson
1. Call to Order
The meeting was called to order 5:41 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Rosemary Dean
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of August 5, 2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of June 29, 2020, be approved.
Carried
5. General Business & Reports
5.1. Resignation of Committee Member
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Culture, Heritage and Special Awards Committee accepts the
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resignation of the Committee member James Murphy;
AND THAT the Culture, Heritage and Special Awards Committee acknowledges
the member’s valuable contributions to the Committee.
Carried
5.2. Citizen of the Year- Update- Laura Pickersgill
Laura asked the Committee for feedback on the media release for Citizen of the
Year. Members discussed options for holding a celebration for the recipient in
the future. It was suggested that the Mayor could incorporate a socially distant
in-person award presentation to the recipient during his Wednesday afternoon
live Facebook updates. It was recommended that the Committee holds off on
planning a celebration indoors until later in the fall if/when COVID-19 starts to
ease and the permitted indoor gathering number increases.
It was suggested that the in-person presentation should take place in front of
Council once Councillors are permitted to meet in-person again.
Laura will look into getting the recipients’ plaque designed and ordered. Laura
will reach out to the Chamber of Commerce to investigate how they are planning
on hosting their virtual Awards of Excellence ceremony. Laura and Collette to
develop a quote from the Chair to be inserted into the media release following
this meeting.
5.3. Draft Survey for Tillsonburg 150
Members reviewed the draft survey for Tillsonburg 150 celebrations.
Laura will circulate this survey online, on Facebook and email to Tillsonburg’s
Advisory Committees, the BIA, the Chamber of Commerce and local service
clubs. It was recommended that this be sent to Council and the Senior
Leadership Team before general circulation to the public.
The results of this survey would help determine what funding request could be
put into a report to Council in fall of 2020 to set aside funding in the 2021
budget.
Moved by: Mayor Molnar
Seconded by: Carrie Lewis
THAT the draft Tillsonburg 150 survey as provided for on August 5, 2020 at the
Culture, Heritage and Special Awards Committee meeting, be approved for
circulation, as amended.
Carried
5.4 Heritage Review- 38 Ridout St W
Members reviewed the proposed outdoor deck space and its’ implications on the
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heritage designation of the property. The Committee did not feel that this proposal
would affect any parts of the heritage designation as long as the specific amenities
prescribed in the by-law are maintained, such as the stain glass windows. The
Committee passed the following resolution:
Resolution #3
Moved by: Carrie Lewis
Seconded by: Rosemary Dean
BE IT RESOLVED that the Culture, Heritage and Special Awards Committee
supports the creation of the additional outdoor space including an AODA accessible
ramp while respecting the architectural significance prescribed in By-Law 2258 with
respect to the exterior on the property known as 38 Ridout Street.
Carried
6. Next Meeting
September 2, 2020at 4:30 p.m.
The members present discussed changing the meeting times from 5:30 p.m. to 4:30
p.m. Laura will reach out to the rest of the members to see if this time change would
be adequate for others.
7. Adjournment
Resolution #4
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the August 5, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 6: 41 p.m.
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The Corporation of the Town of Tillsonburg
Town Hall Steering Committee Meeting
July 30, 2020
11:30 a.m.
Electronic Meeting
MINUTES
Present: John Veldman, Chair, Jesse Goossens, Mayor Molnar, Rick Strouth,
Councillor Esseltine (11:55 a.m.), Councillor Luciani
Staff: Kyle Pratt, CAO; Cephas Panschow, Development Commissioner; Chris Baird,
Director of Recreation, Culture & Parks; Sheena Pawliwec, Acting Director of Finance;
Laura Pickersgill, Legislative Services Coordinator; Geno Vanhaelewyn, Chief Building
Official
Regrets: Andrew Gilvesy
1. Roll Call
2. Call to Order
The meeting was called to order at 11:35 a.m.
3. Introduction of New Members
4. Adoption of Agenda
Resolution #1
Moved by: Rick Strouth
Seconded by: Councillor Luciani
THAT the Agenda as prepared for the Town Hall Steering Committee meeting of
July 30, 2020, be adopted.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Approval of Previous Minutes
Resolution #2
Moved by: Rick Strouth
Seconded by: Jesse Goossens
THAT the Minutes as prepared for the Town Hall Steering Committee meeting of
November 27, 2019, be approved, as amended.
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7. General Business & Reports
7.1 Review of Report CAO 20-07 Town Hall Project Options- Kyle Pratt
Kyle provided a summary of Report CAO 20-07 Town Hall Project Options. It was
noted that Councillor Luciani was appointed as an additional voting member to the
committee.
Kyle noted that a report went to Council in December 2019 on behalf of the
Committee outlining the financials and findings for a design, build and leaseback
option. This option was defeated by Council as the option greatly exceeded the
proposed budget for the project. The honorariums have been submitted and
deposited by each of the three proponents for the design, build and lease option
therefore completing the requirements for the original RFQ.
Kyle indicated that the Committee has been tasked going forward to research
findings for a design, build, and own option, an expansion of the current space, or to
remain status quo that will provide the best option for the tax payer while fulfilling
future growth requirements of the organization. It was noted that the previous
proponent S.E.M. Construction had provided a design, build and own option along
with their previous proposal that could be used for consideration.
It was suggested that a new RFP could be created and proponents could all bid on
new options. It was noted that Strathallen had been in contact with a previous staff
member to provide detailed options for amending the current leased space in the
Town Centre Mall. Staff suggested that Strathallen could be invited to a future
meeting to present these options to the Committee. It was suggested that this could
result in an elevated presence for the Town Hall.
Cephas suggested that the Town could hire an architect to do one building design
using an updated space needs study. Using this design, proponents could all bid on
the same design which would result in easier financial comparisons.
7.2 Review of Committee’s Terms of Reference & Mandate
Laura will circulate the existing Terms of Reference to the Committee following this
meeting. Members are encouraged to send Laura their comments and suggestions
for revisions to the Terms of Reference. Laura will provide the revised version for
review at the next meeting.
7.3 Committee Goals
7.4 Next steps
John and Laura will begin working on a draft framework sheet to bring to the next
meeting that outlines the options with action items for each and a high level financial
analysis.
Members noted that they would like to have a central repository to store information
related to the project.
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Staff to provide the private document from 2010 that outlines the streetscape.
8. Round Table
9. Next Meeting
August 20, 2020 at 11:30 a.m.
10. Adjournment
Resolution #3
Moved by: Councillor Luciani
Seconded by: Jesse Goossens
THAT the July 30, 2020 Town Hall Steering Committee meeting be adjourned at
12:24 p.m.
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The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
August 11, 2020
7:30 a.m.
Electronic Meeting
MINUTES
Present: Councillor Deb Gilvesy, Randy Thornton, Mayor Stephen Molnar, Collette
Takacs, Steve Spanjers, Suzanne Renken, Cedric Tomico, Lisa Gilvesy, Andrew Burns
Staff: Cephas Panschow, Development Commissioner; Laura Pickersgill, Legislative
Services Coordinator
Regrets: Lindsay Morgan, Kyle Pratt; CAO
Absent: Kirby Heckford, Jeff VanRybroeck
1. Roll Call
2. Call to Order
The meeting was called to order at 7:34 a.m.
3. Adoption of Agenda
Resolution #1
Moved by: Collette Takacs
Seconded by: Andrew Burns
THAT the Agenda as prepared for the Economic Development Advisory Committee
meeting of August 11, 2020, be adopted.
Carried
4. Adoption of Previous Minutes
Resolution #2
Moved by: Randy Thornton
Seconded by: Lisa Gilvesy
THAT the Minutes as prepared for the Economic Development Advisory Committee
meeting of July 14, 2020, be adopted.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Closed Session
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Resolution #3
Moved by: Cedric Tomico
Seconded by: Councillor Gilvesy
THAT the Economic Development Committee move into closed session to discuss:
-a proposed or pending acquisition or disposition of land by the Town
Carried
7. General Business & Reports
7.1 Monthly Projects Update
Cephas provided an overview of the Economic Development Q2 Report. Highlights
of the report included: five businesses opening and three businesses closing. The
website activity has increased likely due to the pandemic information. There were a
variety of key lead files noted that there are organizations seeking space for
manufacturing, food facility, transformer manufacturing, and industrial needs.
It was noted that there is a large amount of interest in industrial lands within the
Town. It was suggested that a property could be developed that would host multi-
unit businesses under one property (condo option).
It was noted that the minimum lot coverage should not be reduced as the business
case is contingent upon associated tax revenues for higher lot coverages. It was
suggested that more opportunities for employment and for increased tax revenue
would be beneficial. It may be helpful to have multiple businesses so that there is
more opportunity for more businesses to provide opportunities with their services. It
was noted that there needs to be some space for businesses who want to start their
business and then have lands available to expand as needed.
Mayor Molnar left the meeting at 8:52 a.m.
7.1.1 New Economic Development Strategy- Next Steps
Cephas provided an overview of the new Economic Development Strategy
process. The first Economic Development Strategy was completed in
2008 which preceded the 2004 Strategy. The next steps include: public
engagement, stakeholder interviews, a draft strategy, a final strategy and
a presentation to Council. The draft strategy is targeting for October 1 and
the final strategy by November 1.
A proposed agenda for the workshop hosted by MDB Insights was
provided.
The following items were flagged for further discussion: housing concerns
and access to the industrial area. Cephas will provide notice of
cancellation of the August 12 and 13 workshops and confirmed dates of
the workshops in September will be circulated at a later date.
Members of the Committee are encouraged to participate in the
workshops to assist in facilitating discussions at the tables. Further
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discussion will be held at a future meeting regarding the review of results
of the workshops and building these ideas into the strategy. Members
who are interested in forming a subcommittee to review and refine the
draft strategy are encouraged to contact Cephas if interested (A. Burns, S.
Spanjers, C. Tackacs).
7.2 Contractor Interest in VIP
7.3 Tillsonburg Hydro Inc.
7.3.1 Hydro Subcommittee Update – Presentation to THI Board on May 26
Cephas will set up a future meeting with the Hydro Subcommittee.
Members are encouraged to offer their comments regarding the letter to
the subcommittee before their next meeting.
7.4 Town Hall Task Force
This Committee has been reassembled and are working on amending their
Terms of Reference. Concerns were noted about looking at developing a new
Town Hall at this time due to the financial impacts of the COVID-19 pandemic.
7.5 Physician Recruitment & Retention Committee
7.5.1 Potential Walk-In Clinic
Sandy Jansen, CEO of TDMH, and Cephas are discussing ways to
accommodate the increasing amount of orphan patients in the community. This
item will be placed on a future agenda.
7.6 Community Strategic Plan
8. Community Organization Updates
8.1 Downtown Business Improvement Association
Cedric noted that the new beautification system is in place with four part-time
employees in place to clean and beautify the streets.
The BIA was successful in retrieving the full $25,000 through Community Futures
Oxford fund to help implement and set up pop-up patios and market them.
There is façade design work moving forward and the façade committee is awaiting
quotes from four applicants.
8.2 Tillsonburg District Chamber of Commerce
The Awards of Excellence Ceremony will be held on November 19, 2020 virtually.
The annual golf-a-thon will be held in place of the tournament. The opportunity
allows individuals to golf as many times as you want on the Chamber price for a
month and to sponsor a hole.
8.3 Tillsonburg District Real Estate Board
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8.3.1 July 2020 Activity Report
8.3.2 July 2020 Commercial Listings
No representative was present to discuss the real estate listings and report.
9. Round Table
It was noted that potentially the new Director of Operations could be invited to a fall
committee meeting.
Committees will have the opportunity to meet in-person and electronically.
Laura will reach out to the committee on the more detailed options for meeting
locations in the future.
There was concern noted with increasing case counts of COVID-19 in the meantime.
10. Next Meeting
September 15, 2020 at 7:30 a.m.
11. Adjournment
Resolution #4
Moved by: Cedric Tomico
Seconded by: Randy Thornton
THAT the August 11, 2020 Economic Development Advisory Committee meeting be
adjourned at 9:32 a.m.
Carried
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The Corporation of the Town of Tillsonburg
Parks, Beautification & Cemeteries Advisory Committee Meeting
August 13, 2020
9:00 a.m.
Electronic Meeting
MINUTES
Present: Marian Smith, Councillor Esseltine, Paul DeCloet, Barbara Wareing, Mayor
Molnar, Christine Nagy, Ken Butcher (joined at 9:18 a.m.), Maurice Verhoeve (joined at
9:23 a.m.)
Staff: Laura Pickersgill, Legislative Services Coordinator; Matt Johnson, Supervisor of
Parks & Cemetery
Regrets: Donna Scanlan, Bob Marsden, Sue Saelens, Mike Dean
1. Roll Call
2. Call to Order
The meeting was called to order at 9:12 a.m.
3. Adoption of Agenda
Resolution #1
Moved by: Paul DeCloet
Seconded by: Barbara Wareing
THAT the Agenda as prepared for the Parks, Beautification & Cemeteries Advisory
Committee meeting of August 13, 2020, be adopted.
Carried
4. Adoption of Previous Minutes
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Paul DeCloet
THAT the Minutes as prepared for the Parks, Beautification & Cemeteries Advisory
Committee meeting of July 9, 2020, be adopted.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Cemetery Flower Campaign
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Matt Johnson provided an update on the cemetery flower campaign. It was noted
that there were not enough resources or funding to be able to maintain and upkeep
the flower pots used in the last campaign.
Matt provided examples of artificial toppers for grave sites designed by Garden
Gate. It was noted that these could be sold to the Town at a reduced rate of
$45/topper. There would not be much maintenance with these and they have a
guaranteed usage of one year before they need replacing.
Matt indicated that staff would like to keep the winter wreath program. Opportunity
was provided for comments and feedback from the committee. It was discussed that
some members do not prefer the look of artificial flowers. Another suggestion was to
order planter pots on a request by request basis rather than ordering a bulk quantity
all at once. It was noted that by using this method potted plants could be made
specific to their location, for example, a sunny grave site would have a pot with sun
loving plants. This option would still require someone to consistently water the pots.
Another suggestion was to offer a variety of live plants or artificial toppers. It was
suggested that a planting could be done in the ground in front of the gravesite.
Another option would be to look at having a four season program at $100/pot with
seasonal flowers swapped in for each season. It was suggested that maintenance
options for the planters could be done by a private third party company or a
volunteer group if available.
Matt will gather quotes on the suggestions and bring this information back at the
next committee meeting.
Matt noted that the current cemetery by-law does not outline what is permitted to be
placed on the gravesites but rather it does prescribe the timing of when different
plantings can be placed on gravesites.
7. Explore 2021
Paul DeCloet would like to take the lead on this project representing the Committee.
Paul will reach out individually to each committee member following the meeting to
determine their interest in participation and planning of this event.
Paul noted that the event could include working with Paul Gagnon from the LPRCA
on identifying trees on the Carroll Trail.
Laura will review funding opportunities from the Province for funding events in 2021
that were impacted by the 2020 COVID-19 pandemic.
8. Cemetery By-Law Update
Laura will follow up with the Clerk and report back on timing of when the revised
cemetery by-law will be brought in front of the Committee for comment.
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9. Fall Beautification Program
It was noted that the BIA will be putting some fall mums in the downtown planters.
Matt indicated that there will be six pots placed around the columbarium in the
cemetery. He would like to see the Town follow a consistent approach with
beautification and use the same colour schemes at multiple Town facilities and
parks. The beautification program started with Canada 150 with a unified colour
scheme which was very beneficial.
Christine noted that the horticultural society provides the fall beautification services
at the Museum and the Rotary Clock Tower. It was brought forward that mineral
springs park needs a cleanup and update.
Matt and Laura will review the MOU that was recently adopted by Council between
the Town and the BIA. Staff will provide clarity on the responsibilities outlined in this
MOU at the next meeting. It was noted that the MOU is currently an agreement for
one year but is to act as a framework to plan for long-term sustainability of
responsibilities between the Town and the BIA.
Matt noted that the BIA is now responsible for the pots downtown and around the
clock tower and that the Town Parks Department would just be providing a cleanup
in those areas (not any plantings).
10. Next Meeting
September 17, 2020 at 9:00 a.m.
11. Adjournment
Resolution #3
Moved by: Barbara Wareing
Seconded by: Paul DeCloet
THAT the August 13, 2020 Parks, Beautification and Cemeteries Advisory
Committee meeting be adjourned at 9:52 a.m.
Carried
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The Corporation of the Town of Tillsonburg
Town Hall Steering Committee Meeting
August 20, 2020
11:30 a.m.
Electronic Meeting
MINUTES
Present: Councillor Esseltine, Councillor Luciani, Jesse Goossens, Andrew Gilvesy,
John Veldman
Staff: Kyle Pratt, CAO; Chris Baird, Interim Director of Recreation, Culture & Parks;
Geno Vanhaelewyn, Chief Building Official; Laura Pickersgill, Legislative Services
Coordinator
Regrets: Sheena Pawliwec, Mayor Molnar, Cephas Panschow, Development
Commissioner, Rick Strouth
1. Roll Call
2. Call to Order
The meeting was called to order 11:32 a.m.
3. Adoption of Agenda
Resolution #1
Moved by: Councillor Luciani
Seconded by: Jesse Goossens
THAT the Agenda as prepared for the Town Hall Steering Committee meeting of
August 20, 2020, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Approval of Previous Minutes
Resolution #2
Moved by: Jesse Goossens
Seconded by: Councillor Esseltine
THAT the Minutes as prepared for the Town Hall Steering Committee meeting of
July 30, 2020, be approved.
Carried
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6. General Business & Reports
6.1 Revised Terms of Reference Review
Laura provided a summary of the revisions made to the existing Committee’s Terms
of Reference.
Changes include changing design, build and own option to options rather than
option.
Laura will send the final, cleaned up version of the Terms of Reference to the
Committee for a final review.
The Terms of Reference should be changed to allow for bringing options forward to
Council along with a recommendation.
The secretary section will not be voted on but rather is a staff person.
6.2 Draft Worksheet Review & Discussion
John provided an overview of the draft worksheet created for the Committee’s
framework. It was suggested that an owner be put to each action item. Staff will
begin completing the worksheet with the most, recent, detailed information.
Operational efficiency is listed twice and one line needs to be removed. It was
noted that information from the design, build and lease option will be used as a
reference point for the other columns information.
It was suggested that staff can provide detailed information in the spreadsheet that
contains detailed information, required square footage, current costs per square
foot, number of buildings required, buildings that could be sold and what savings
could be acquired. Once the Committee has this detailed information, a report could
go to Council informing them of the current situation and then determine what the
Town is willing to spend on a Town Hall and then more progression can be made.
Action items will be added beside each option on the spreadsheet. Laura will
manage the records for this project.
It was noted that the details from the S.E.M. Construction design, build, lease option
could be used as the benchmark for one of the design, build and lease options.
Geno noted that design and build options are typically done with one firm the entire
process. If a single design is tendered then the proposals would be more in line
with one another rather than having each Proponent make their own building
design.
It was mentioned that if an architect was hired to develop a design then quotes
could be retained from various architects on their estimated costs to do such. Staff
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will look into this further. A report could go to Council in October to request budget
in 2021 to hire an architect if required.
Members were encouraged to look online for newly designed Town Halls and see
who designed them.
It was noted that the existing space needs study needs to be re-evaluated.
7. Round Table
Staff will invite Strathallen to an upcoming meeting to provide an update on their
previously proposed options.
It was suggested that a survey be circulated to Town staff to retrieve their thoughts
and ideas on a corporate space.
8. Next Meeting
September 17 at 11:30 a.m.
7. Adjournment
Resolution #3
Moved by: Councillor Esseltine
Seconded by: Councillor Luciani
THAT the August 20, 2020 Town Hall Steering Committee meeting be adjourned at
12:33 p.m.
Carried
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The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, August 20, 2020 4:00 pm
Parking lot at Annandale NHS
30 Tillson Ave, Tillsonburg, ON N4G 2Z8
MINUTES
Present: Bob Marsden, Patty Phelps, Rosemary Dean, Joan Weston, Donna Scanlan,
Dianne MacKeigan, Chris Rosehart, Chris Baird
Absent with Regrets: Sherry Hamilton, John Lessif
1. Call to Order
The meeting was called to order at 4:00 pm
2. Adoption of Agenda
Resolution #1
Moved by: Rosemary Dean
Seconded by: Chris Rosehart
THAT the agenda as prepared for August 20 be adopted with the following changes
under New Business:
Items c), e), f), deferred to the next meeting in September
Added items g) signage and h) bats
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Minutes of the Previous Meeting
Minutes of the Meeting for February were circulated.
Resolution #2
Moved by: Donna Scanlan
Seconded by: Joan Weston
THAT the minutes from February’s meeting be approved. Carried
5. General Business & Reports
5.1 Financial Report- $139,000.69 is the balance in the Trust Account.
$ 645.00 was received in memory of Betty Phelps in May.
5.2 Tour Guide Report
Page 283 of 346
There has been no tour guide activity due to closure of the museum during
the pandemic in line with provincial policies.
5.3 Curator’s Report
The Curator’s report was circulated and discussed.
Chris Rosehart asked for dollar figures related to staffing during closure.
Resolution #3
Moved by Chris Baird
Seconded by Donna Scanlan
THAT staff be directed to prepare a financial breakdown of staffing, operating
costs and revenues for 2019 and projections for 2020 and report back to the next
meeting. Carried
Chris Rosehart and Donna Scanlan asked about numbers for the Island Hopping
adventures, (average 5) and Arts and Craft activity (average 3)
Resolution #4
Moved by: Patty Phelps
Seconded by: Joan Weston
THAT the reports be accepted Carried
5.4 New Business
(a) Attendance since reopening-was covered in the Curator’s report
(b)Plans toward reopening the house- was also covered in the
Curator’s report
(d)Daily costs to have the museum open- will be reported at the next
meeting
(g) Signage- Chris Baird will look into the signage situation and report at
the next meeting
(h) Bats-Patty reported that the Pest control person had attended and
removed one dead bat from the attic. She also mentioned that the
chimneys had been repointed just recently and the concrete repairs that
had been delayed because of the pandemic were being done.
A discussion about the fence and property ownership of an untidy tract of
land beside the museum parking lot was not on the agenda but occurred
at the end of the meeting. Chris Baird will investigate and report his
findings to the next meeting.
6. Next Meeting- Thursday, September 24, 2020 at 4:30
7. Adjournment
Page 284 of 346
Resolution #5
Moved by: Joan Weston
Seconded by: Dianne MacKeigan
THAT the August 20th meeting of the Museum Advisory Committee be adjourned at
4:50 pm.
Carried
Page 285 of 346
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
August 20, 2020
5:30 p.m.
Electronic Meeting
MINUTES
ATTENDANCE
Dan Cameron, Valerie Durston, Deb Gilvesy, Jeffrey Miller, John Prno, Mark Renaud Staff: Annette Murray,
Dan Locke
MEMBERS ABSENT/REGRETS
Euclid Benoit, David Brandon, Jeff Dean, Jeremy Stockmans
1. Call to Order
The meeting was called to order at 5:32 p.m. Mark Renaud sat as the Chair and John Prno acted as
Recording Secretary for the meeting.
2. Adoption of Agenda
Resolution #1
Moved By: Deb Gilvesy Seconded By: Dan Cameron
THAT the Agenda as amended for the Tillsonburg Airport Advisory Committee meeting of August 20, 2020
be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of July 16, 2020
Resolution #2
Moved By: Dan Cameron Seconded By: Deb Gilvesy
THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of July 16, 2020, be
approved.
Carried
Page 286 of 346
5. Delegations and Presentations
None
6. General Business & Reports
6.1. Airport Design Guidelines Follow up - The working group met twice by Zoom and made minor
housekeeping changes to the document. The acceptable grade has been incorporated into the
document. The marked up document will be provided to Dan Locke. Chair Renaud thanked the
members for their efforts during the review and Dan Locke for the easy to work with document. Next
steps are that the document will be posted on the website as a public reference document, and
become part of the information package any new hangar owner/builder receives. It will be an evolving
document.
6.2. Safety Spreadsheet Follow up - There were no new items since the last meeting. Deb Gilvesy noted
that she has heard from a pilot that our webcam does not show the air sock position. Daniel Locke
suggested multi-camera views are a possibility to accommodate this request. Annette Murray to
determine cost of the change. Deb Gilvesy also noted a concern about stray gravel that may be
kicked up during grass cutting. Annette Murray to add to the spreadsheet and address.
6.3. Transport Canada Visit and Summary of Information Provided - Met with the Transport Canada
inspector during her visit. Generally, she found that what we were doing is over and above what is
required for an aerodrome. The Inspector suggested not moving the displaced threshold until we deal
with the trees. With regards to other information she provided:
- Signage proposed is acceptable for an airport of our size.
- 1 runway check daily is more than adequate for an aerodrome.
- Commented on the excessive slope of Howe and West hangars. Dan Locke will review drawings
to confirm slope.
- Everything we’re doing with taxiways is appropriate for aerodromes.
- Grass Runway soft spot reporting is consistent with how other airport or aerodromes are reporting
them. She had no issues with how we were dealing with soft spots. NOTAMS are not being
issued by other aerodromes for soft spots. The soft when wet conditions are present is listed in the
Canadian Flight Supplement.
6.4. Update Hangar Lot #4 G1 - This is a full barn style hangar and ready to go. 2.3% grade. Cannot be
adjusted easily because of construction style of the hangar. The committee would like staff to review
options to lower the hangar floor to less than 2%. A swale was proposed to address the subsequent
water drainage.
Page 287 of 346
6.5. Airport Drawings - Dan Locke reported that the drawings have just been received. He will send them
out to the Committee for review and asked for feedback on any areas of concern within two weeks.
6.6. Update Hangar G3 Southwest - Dan Locke was approached again by the proposed buyer. He is
willing to pay the maximized lot cost but only wishes to build a small hangar. The committee is
supportive of moving forward.
7. Correspondence
None
8. Other Business
8.1. Master Plan RFP - Dan Locke reported that the RFP document is being reviewed by the CAO and is
expected to be out to the market next week.
9. Closed Session
None required
10. Next Meeting
The next meeting of the Tillsonburg Airport Advisory Committee will be on September 17, 2020 at 5:30
p.m.
11. Adjournment
Resolution #3
Moved By: Jeff Miller Seconded By: Dan Cameron
THAT the Tillsonburg Airport Advisory Committee Meeting of August 20, 2020 be adjourned at 6:52 p.m.
Carried
Page 288 of 346
The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
September 2, 2020
4:30 p.m.
Electronic Meeting
MINUTES
Present: Collette Takacs, Carrie Lewis, Councillor Esseltine, Mayor Molnar, Tabitha
Verbuyst
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps, Culture &
Heritage Manager/Curator
Regrets: Mark Dickson, Rosemary Dean, Erin Getty, Vern Fleming, Terry Fleming
1. Call to Order
The meeting was called to order at 4:51 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Carrie Lewis
Seconded by: Councillor Esseltine
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of September 2, 2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of August 5, 2020, be approved.
Carried
5. General Business & Reports
5.1. Citizen of the Year
5.1.1 Plaque/Trophy/Charcuterie Board
Page 289 of 346
The members discussed that the best option to move forward with is using the
stand-up glass trophy for the award. Laura will proceed with ordering the trophy.
5.1.2 Celebration Discussion/Planning
Laura provided a summary of information from the Chamber of Commerce on
suggestions for planning a virtual awards ceremony.
Laura will reach out to Doug to determine what his invitation list would look like
(including speakers) and if he has a preferable venue in mind for an upcoming
ceremony.
5.2. Tillsonburg 150
5.2.1 Survey Results/Discussion
Members discussed the results of the survey. There were concerns noted with
the lack of volunteers providing interest at this time.
There were a variety of ideas discussed for a potential Tillsonburg 150
celebration including: a scavenger hunt, bouncy castles, food trucks, wine/beer
trucks, breakfast at museum, face painting, dress up, 1800’s period tea, BBQ,
plastic boat races, sunrise inter-congregational church service and a walking
tour. The official date of the birthday would be March 2, 2022. It would be nice
to host this event in the fall when more people are available.
Mayor Molnar left at 5:25 p.m.
It was suggested that a one-day event be done rather than a multi-day event.
5.2.2 Draft Budget Discussion
Laura will reach out to members of the Turtlefest Committee to get ideas on
costs for many similar events they would host that could be hosted at the
Tillsonburg 150 birthday event.
Laura will draft a budget for this to bring back to the Committee. This budget will
include ideas mentioned from this meeting, ideas from other members via email,
and ideas from the survey results.
6. Next Meeting
October 7, 2020
7. Adjournment
Resolution #3
Moved by: Carrie Lewis
Seconded by: Councillor Esseltine
THAT the September 2, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:39 p.m.
Carried
Page 290 of 346
Page 291 of 346
Page 292 of 346
Police Services Board Report
July 2020
Page 293 of 346
Police Services Board Report for Tillsonburg
2020/Jul
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2020-08-11
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
Daily Activity Reporting Patrol Hours
Total Hours 2020/Jul
Number of Cruiser Patrol Hours 320.25
Number of Motorcycle Patrol Hours 0.00
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 0.00
Number of Foot Patrol Hours 46.50
Number of School Patrol Hours 0.00
Data source (Daily Activity Reporting System) date: 2020/08/07
Staffing Updates
Detachment Initiatives
Number of Targeted
Media Releases:
Jul 2 - Glass Door Broken / Jul 2 - Mischief to Vehicle / Jul 3 - Road Rage Incident Results in
Charges / Jul 10 - Need a Criminal Record Check / Jul 15 - Impaired Driver / Jul 21 - Tips for
Dealing with Wild Animals / Jul 21 - Removal of Stop Signs Not Only Hazardous - it's Criminal / Jul
21 - OPP Remind of Safeguard Ontario Program / Jul 24 - Mischief in Tillsonburg / Jul 31 - Drivers
Still Don't Comply with 2003 Move Over Law
Crime and Traffic
Campaigns/Initiatives:
Canada Day Week Traffic Enforcement Initiative (Jun 27 - Jul 5) / Operation Safe Driver (Jul
12-18) / Civic Day Long Weekend (Jul 31-Aug 3)
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated on:
11-Aug-20 1:39:48 PM
PP–CSC–Operational Planning-4300
Page 294 of 346
2019 2020 % Change 2019 2020 % Change
0 0 N/C 1 0 -100.0%
1 1 0.0%6 7 16.7%
14 10 -28.6%77 62 -19.5%
15 11 -26.7%84 69 -17.9%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:Tillsonburg
Data source date:
July 2020
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions
Records Management System
2020/08/11
Motor Vehicle Collisions by Type
Incidents July Year to Date July
Fatal
Personal Injury
Property Damage
Total
0
5
10
15
Fatal Personal
Injury
Property
DamageIncidents
2019 2020
Page 295 of 346
Police Services Board Report for Tillsonburg
Records Management System
July - 2020
Violent Crime
Actual July Year to Date - July
2019 2020 %
Change
2019 2020 %
Change
Murder 0 0 --0 0 --
Other Offences Causing
Death
0 0 --1 0 -100.0%
Attempted Murder 0 0 --0 0 --
Sexual Assault 1 3 200.0%14 12 -14.3%
Assault 3 13 333.3%47 50 6.4%
Abduction 1 0 -100.0%1 1 0.0%
Robbery 0 0 --2 0 -100.0%
Other Crimes Against a
Person
4 5 25.0%20 33 65.0%
Total 9 21 133.3%85 96 12.9%
0
2
4
6
8
10
12
14
Sexual Assau...
Assault
Abduction
Other Crimes...
2019 2020Actual
Property Crime
Actual July Year to Date - July
2019 2020 %
Change
2019 2020 %
Change
Arson 0 0 --0 1 --
Break & Enter 18 1 -94.4%45 14 -68.9%
Theft Over 1 1 0.0%14 9 -35.7%
Theft Under 40 14 -65.0%166 107 -35.5%
Have Stolen Goods 1 2 100.0%6 8 33.3%
Fraud 12 3 -75.0%55 47 -14.5%
Mischief 14 6 -57.1%42 46 9.5%
Total 86 27 -68.6%328 232 -29.3%
0
510
15
20
2530
35
40
Break & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2019 2020Actual
Drug Crime
Actual July Year to Date - July
2019 2020 %
Change
2019 2020 %
Change
Possession 1 0 -100.0%8 11 37.5%
Trafficking 0 0 --7 4 -42.9%
Importation and
Production
0 0 --0 0 --
Total 1 0 -100.0%15 15 0.0%
0
0
0
1
1
1
Possession
2019 2020Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated on:
2020/08/08 11-Aug-20 1:25:43 PM
PP–CSC–Operational Planning-4300
Page 296 of 346
Police Services Board Report for Tillsonburg
Records Management System
July - 2020
Clearance Rate July Year to Date - July
2019 2020 Difference 2019 2020 Difference
Violent Crime 55.6%61.9%6.3%67.1%70.8%3.8%
Property Crime 11.6%14.8%3.2%13.4%18.1%4.7%
Drug Crime 100.0%----73.3%66.7%-6.7%
Total (Violent,
Property & Drug)
16.5%40.4%23.9%28.0%37.2%9.2%
0%
20%
40%
60%
80%
100%
Violent
Crim...
Property
Cri...
Drug
Crime
Total
(Viole...
2019 2020
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized
- Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated on:
2020/08/08 11-Aug-20 1:25:43 PM
PP–CSC–Operational Planning-4300
Page 297 of 346
Charge Monthly
PON
PON Year to
Date
Speeding 11 61
Percentage of people charged from outside area: 73%
Moving Violations (Fail to Stop, Disobey Sign, Fail to Yield,
Improper Turn, etc)11 78
Non-moving Violations (Licence plate, Insurance, Valtag, etc) 27 113
Distracted Driving (Drive Handheld Device, Careless Driving, etc)5 31
Other Provincial Offence Statutes (Trespass, Liquor, Cannabis,
etc)9 33
CMV (Half load, etc)4 5
Seatbelt 15 38
Parking 0 57
Other (Noise, other)0 2
Totals 82 418
Non Speeding Violations
Notes:
Bylaw
Tillsonburg Police Services Board Report
July 2020
Provincial Offence Notices
Roads with more than one speeding violation
Highway 3 (4), Rokeby Side Road (2), North Street (2)
Notes:
Page 298 of 346
Calls For Service (CFS) Billing Summary Report
Tillsonburg
July - 2020
Billing Categories
(Billing categories below do not match traditional
crime groupings)
2020 2019
July Year to
Date
Time
Standard
Year To Date
Weighted Hours July Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 23 111 15.9 1,764.9 10 93 15.9 1,478.7
Property Crime Violations 26 235 6.8 1,598.0 93 369 6.8 2,509.2
Other Criminal Code Violations (Excluding
traffic)12 97 7.9 766.3 15 111 7.9 876.9
Drug Possession 0 29 6.4 185.6 7 37 6.4 236.8
Drugs 0 5 37.0 185.0 0 7 37.0 259.0
Statutes & Acts 39 181 3.3 597.3 43 215 3.3 709.5
Operational 174 1,164 3.6 4,190.4 254 1,314 3.6 4,730.4
Operational2 36 268 1.3 348.4 108 550 1.3 715.0
Traffic 19 124 3.4 421.6 21 118 3.4 401.2
Total 329 2,214 10,057.5 551 2,814 11,916.7
Note to Detachment Commanders:
●The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●Only the primary violation is counted within an occurrence.
●Time standards displayed are for the 2017 billing period.
Note to Municipalities:
●Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●This report is NOT to be used for crime trend analysis as not all occurrences are included.
●Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated on:
2020/08/08 11-Aug-20 1:25:02 PM
Page 1 of 1
Page 299 of 346
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt. Nathan Hergott, Woodstock PS
Monthly Statistics for July, 2020
19 Total Calls received this month.
7 Woodstock PS tips
10 OPP tips
1 Assigned/out to other Crime Stoppers programs or Agency
1 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
3 for Tillsonburg
1 for Ingersoll
2 for Zorra
3 for Norwich
0 for South West Oxford
0 for East Zorra-Tavistock
2 for Blandford-Blenheim
Meetings/Events Attended This Month
July 14 – Monthly Meeting – via Zoom
Page 300 of 346
2
Crime of the Week Reports
Location Crime This month YTD
OPP Oxford
Break, Enters,
Thefts and
Mischiefs etc.
0 0
WPS Woodstock Break, Enters,
Mischiefs 0 4
Awareness
Media Relations:
Crime of the Week submissions sent to the local media outlets including print and
television as well as social media which include our website
Fundraising:
Promotions:
Upcoming Events
Aug 11- Meeting – via Zoom
Sept 17 - Golf Tournament
Page 301 of 346
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 19 223 10,640
Arrests 0 5 2018
WPS Arrests 0 2 n/a
OPP Arrests 0 3 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 13 130 1311 (2006)
In-House 2 18 1514 (2004)
Call Centre 5 73 2192 (2004)
E-Transfer 0 2 1351 (2004)
Cases Cleared
Total Cleared 0 6 1,419
Total Charges Laid 0 16 2,744
WPS Charges 0 7 n/a
OPP Charges 0 9 n/a
Rewards Approved from
previous month
0 5 1484
Property Recovered 0 5000 $2,299,305
Narcotics recovered 0 0 $7,399,799
Total $9,699,104
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 302 of 346
Tillsonburg Police Services Board
Minutes
Date: June 17, 2020
Time: 8:30 a.m.
Location: Virtual Meeting
Present:
Larry Scanlan, Inspector Hymers, Ann Loker, Greg Horvath, Mayor Molnar, Becky Turrill
Absent with Regrets: Councillor Rosehart
Also Present:
1. Call to Order
The meeting was called to order at 8:30 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: A. Loker
Seconded by: G. Horvath
THAT the Agenda as prepared for the Police Services Board meeting of June 17,
2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Mayor Molnar
Seconded by: G. Horvath
THAT the Police Services Board Meeting Minutes of May 20, 2020, be approved.
Carried
5. Presentations/Deputations
None
6. General Business & Reports
6.1. Information regarding request for information from R. Cox will be held in
abeyance for future reference. No action will be taken.
6.2. Proposed Resolution #2
Moved by: G. Horvath
Page 303 of 346
Tillsonburg Police Services Board Page - 2 - of 2
Date: June 17, 2020
Seconded by: A. Loker
THAT the Police Services Board receive information from Hickory Hills and
THAT Chair L. Scanlan compose a response.
Carried
6.3. Removal of the island and repave, no confirmed date for the work to be
completed
6.4. Current protocol is COVID specific.
6.5. Board discussion on the topic.
6.6. Inspector Hymers presented the board with reports from May 2020
Inspector Hymers gave update on Bike Auction; he was unaware of the auction
until it was completed. OPP has spoken to the company to ensure he is made
aware of the auction prior to the auction taking place
7. Correspondence
8. Other Business
9. Next Meeting – Tuesday July 15, 2020
10. Adjournment
Resolution #4
Moved by: A. Loker
Seconded by: G. Horvath
THAT the June 17, 2020 Police Services Board meeting be adjourned at 9:15a.m.
Carried
_________________________ _________________________
TPSB Chair TPSB Secretary
Page 304 of 346
Police Services Board Report
June 2020
Page 305 of 346
Police Services Board Report for Tillsonburg
2020/Jun
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2020-07-07
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
Daily Activity Reporting Patrol Hours
Total Hours 2020/Jun
Number of Cruiser Patrol Hours 322.75
Number of Motorcycle Patrol Hours 1.75
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 0.00
Number of Foot Patrol Hours 55.50
Number of School Patrol Hours 0.00
Data source (Daily Activity Reporting System) date: 2020/07/04
Staffing Updates
Transfers: Two members transferred out
Detachment Initiatives
Number of Targeted
Media Releases:
Jun 2 - Wanted Person Arrested / Jun 2 - Arrest Made After Two People Assaulted / Jun 3 - No
Trespassing on Railway Area Land / Jun 4 - Drugs Seized at Traffic Stop / Jun 5 - Mischief to
Bridge / Jun 5 - Reminder of the Risks to Children Left Unattended in Vehicles / Jun 5 - Police Called
to Disturbance / Jun 8 - You Can Now Report More Crimes Online / Jun 9 - One in Custody After
Police Called / Jun 9 - Break and Enter to Trailer / Jun 9 - Theft of Truck and ATV / Jun 11 - OPP
Investigate Dispute / Jun 11 - World Elder Abuse Awareness Day / Jun 16 - Tools Stolen from
Garage / Jun 17 - Theft from Unlocked Shed / Jun 23 - When and How to Report Information / Jun
25 - Lifesaving Equipment has Your Back, But Only if You Use it
Crime and Traffic
Campaigns/Initiatives:Canada Day Week Traffic Enforcement Initiative (Jun 27 - Jul 5)
Other: Community Services: Jun 19 - Emily Crombez Commemorative Stamp Launch (Airport)
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated on:
7-Jul-20 2:57:41 PM
PP–CSC–Operational Planning-4300
Page 306 of 346
2019 2020 % Change 2019 2020 % Change
0 0 N/C 1 0 -100.0%
2 1 -50.0%5 6 20.0%
14 10 -28.6%63 51 -19.0%
16 11 -31.3%69 57 -17.4%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:6208 - Tillsonburg
Data source date:
June 2020
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for '6208 - Tillsonburg' Motor Vehicle Collisions
Records Management System
2020/07/07
Motor Vehicle Collisions by Type
Incidents June Year to Date June
Fatal
Personal Injury
Property Damage
Total
0
5
10
15
Fatal Personal
Injury
Property
DamageIncidents
2019 2020
Page 307 of 346
Police Services Board Report for Tillsonburg
Records Management System
June - 2020
Violent Crime
Actual June Year to Date - June
2019 2020 %
Change
2019 2020 %
Change
Murder 0 0 --0 0 --
Other Offences Causing
Death
0 0 --1 0 -100.0%
Attempted Murder 0 0 --0 0 --
Sexual Assault 2 0 -100.0%13 9 -30.8%
Assault 8 5 -37.5%44 36 -18.2%
Abduction 0 0 --0 1 --
Robbery 1 0 -100.0%2 0 -100.0%
Other Crimes Against a
Person
4 5 25.0%16 27 68.8%
Total 15 10 -33.3%76 73 -3.9%
0
1
2
3
4
5
6
7
8
Sexual
Assau...
Assault Robbery Other
Crimes...
2019 2020Actual
Property Crime
Actual June Year to Date - June
2019 2020 %
Change
2019 2020 %
Change
Arson 0 0 --0 1 --
Break & Enter 14 4 -71.4%27 13 -51.9%
Theft Over 3 1 -66.7%13 8 -38.5%
Theft Under 26 13 -50.0%126 93 -26.2%
Have Stolen Goods 2 0 -100.0%5 6 20.0%
Fraud 9 5 -44.4%43 43 0.0%
Mischief 7 8 14.3%28 40 42.9%
Total 61 31 -49.2%242 204 -15.7%
0
4
8
12
16
20
24
28
Break & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2019 2020Actual
Drug Crime
Actual June Year to Date - June
2019 2020 %
Change
2019 2020 %
Change
Possession 0 1 --7 11 57.1%
Trafficking 2 1 -50.0%7 4 -42.9%
Importation and
Production
0 0 --0 0 --
Total 2 2 0.0%14 15 7.1%
0
0
1
1
2
2
Possession Trafficking
2019 2020Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated on:
2020/07/04 7-Jul-20 1:05:28 PM
PP–CSC–Operational Planning-4300
Page 308 of 346
Police Services Board Report for Tillsonburg
Records Management System
June - 2020
Clearance Rate June Year to Date - June
2019 2020 Difference 2019 2020 Difference
Violent Crime 73.3%60.0%-13.3%68.4%72.6%4.2%
Property Crime 11.5%6.4%-5.0%14.0%18.1%4.1%
Drug Crime 100.0%100.0%0.0%71.4%66.7%-4.8%
Total (Violent,
Property & Drug)
27.5%23.3%-4.2%31.2%36.0%4.8%
0%
20%
40%
60%
80%
100%
Violent
Crim...
Property
Cri...
Drug
Crime
Total
(Viole...
2019 2020
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized
- Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated on:
2020/07/04 7-Jul-20 1:05:28 PM
PP–CSC–Operational Planning-4300
Page 309 of 346
Charge Monthly
PON
PON Year to
Date
Speeding 25 50
Percentage of people charged from outside area: 40%
Moving Violations (Fail to Stop, Disobey Sign, Fail to Yield,
Improper Turn, etc)13 67
Non-moving Violations (Licence plate, Insurance, Valtag, etc) 13 86
Distracted Driving (Drive Handheld Device, Careless Driving, etc)13 26
Other Provincial Offence Statutes (Trespass, Liquor, Cannabis,
etc)6 24
CMV (Half load, etc)0 1
Seatbelt 6 23
Parking 2 57
Other (Noise, other)0 2
Totals 78 336
Non Speeding Violations
Notes: 10 PON's issued - Drive Hand Held Communication Device
Bylaw
Tillsonburg Police Services Board Report
June 2020
Provincial Offence Notices
Roads with more than one speeding violation
North Street East (10), Cranberry Line (8), Highway 3 (4), Broadway Street (2)
Notes:
Page 310 of 346
Calls For Service (CFS) Billing Summary Report
Tillsonburg
June - 2020
Billing Categories
(Billing categories below do not match
traditional crime groupings)
2020 2019
June Year to
Date
Time
Standard
Year To Date
Weighted Hours June Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 10 86 15.9 1,367.4 15 83 15.9 1,319.7
Property Crime Violations 28 208 6.8 1,414.4 65 276 6.8 1,876.8
Other Criminal Code Violations (Excluding
traffic)16 83 7.9 655.7 21 96 7.9 758.4
Drug Possession 3 29 6.4 185.6 5 30 6.4 192.0
Drugs 1 5 37.0 185.0 2 7 37.0 259.0
Statutes & Acts 25 141 3.3 465.3 19 172 3.3 567.6
Operational 178 987 3.6 3,553.2 223 1,060 3.6 3,816.0
Operational2 48 232 1.3 301.6 86 442 1.3 574.6
Traffic 16 104 3.4 353.6 15 97 3.4 329.8
Total 325 1,875 8,481.8 451 2,263 9,693.9
Note to Detachment Commanders:
●The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●Only the primary violation is counted within an occurrence.
●Time standards displayed are for the 2017 billing period.
Note to Municipalities:
●Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●This report is NOT to be used for crime trend analysis as not all occurrences are included.
●Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated on:
2020/07/04 7-Jul-20 1:04:15 PM
Page 1 of 1
Page 311 of 346
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt. Nathan Hergott, Woodstock PS
Monthly Statistics for June, 2020
20 Total Calls received this month.
8 Woodstock PS tips
11 OPP tips
0 Assigned/out to other Crime Stoppers programs or Agency
1 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
1 for Tillsonburg
2 for Ingersoll
1 for Zorra
4 for Norwich
0 for South West Oxford
2 for East Zorra-Tavistock
1 for Blandford-Blenheim
Meetings/Events Attended This Month
June 9 – Monthly Meeting – via Zoom
June 23 – South West Zone Meeting –via Zoom
Page 312 of 346
2
Crime of the Week Reports
Location Crime This month YTD
OPP Oxford
Break, Enters,
Thefts and
Mischiefs etc.
0 0
WPS
Woodstock Break, Enters,
Mischiefs 0
4
Awareness
Media Relations:
Crime of the Week submissions sent to the local media outlets including print and
television as well as social media which include our website
Fundraising:
Promotions:
Upcoming Events
July 14 – Monthly Meeting – via Zoom
Page 313 of 346
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 20 204 10,621
Arrests 0 5 2018
WPS Arrests 0 2 n/a
OPP Arrests 0 3 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 12 117 1298 (2006)
In-House 1 16 1512 (2004)
Call Centre 7 68 2187 (2004)
E-Transfer 0 2 1351 (2004)
Cases Cleared
Total Cleared 0 6 1,419
Total Charges Laid 0 16 2,744
WPS Charges 0 7 n/a
OPP Charges 0 9 n/a
Rewards Approved from
previous month
0
5 1484
Property Recovered 0 5000 $2,299,305
Narcotics recovered 0 0 $7,399,799
Total $9,699,104
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 314 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of August 5, 2020
Approved September 2, 2020 Members present: Dave Beres, Robert Chambers, Michael Columbus, Valerie
Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson,
John Scholten and Peter Ypma
Regrets: Kristal Chopp and Ken Hewitt
Staff present: Judy Maxwell, Aaron LeDuc, Lorrie Minshall, Ben Hodi, Leigh-Anne
Mauthe and Dana McLachlan
1. Welcome and Call to Order
The meeting was called to order at 6:30 p.m., Wednesday, August 5, 2020.
2. Additional Agenda Items
A-62/20
Moved by P. Ypma
Seconded by D. Beres
That the Board of Directors add “Draft Enclosed Public Spaces Face Mask Covering
Policy” under New Business as item (k); “New Applications” under Development
Applications as item (c) to the agenda;
And,
That item (f) “Deer Creek Dam Lift Chamber Report” be withdrawn from the agenda.
And,
That item (c) Christmas Operating Schedule” be moved to item (i) and item (i)
“Campground Operations” be moved to item (c).
3. Declaration of Conflicts of Interest
None declared.
4. Minutes of Previous Meetings
A-63/20
Moved by J. Scholten
Seconded by T. Masschale
That the minutes of the Board of Directors Meeting held June 3, 2020 be adopted as
circulated.
CARRIED
Page 315 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
5. Business Arising
There was no business arising.
6. Correspondence
a) Haldimand County Re: Support for Conservation Authorities
b) Long Point World Biosphere Reserve Re: New Brochures
The General Manager noted that LPRCA has four of the 20 Amazing Places listed in the
brochure: Backus Heritage Conservation Area, Deer Creek Conservation Area, Joe
Csubak Viewing Area, and Sutton Conservation Area.
A-64/20
Moved by V. Donnell
Seconded by J. Scholten
That the correspondence outlined in the Board of Director’s Agenda of August 5, 2020
be received as information.
CARRIED
7. New Business
a) Completion of The 2019/20 LPRCA Riverine Flood Hazard Mapping Update
Matthew Senior, M.A.Sc., P.Eng., Associate Water Resources Engineer, Wood
Environment and Infrastructure presented an overview of the purpose of the study and
the approach used, and the outcomes.
The existing mapping used by LPRCA was completed between 1975 and 1985. There
have been many notable advances in mapping technology since that time.
B. Hodi provided the history and timeline of the project noting the tight timelines as
required by the National Disaster Mitigation Program requirements.
The project was undertaken with collaboration and consultation from municipal staff, the
public and stakeholder groups.
Next steps were outlined and it was noted that, once approved, the mapping will be
made available to municipal planning departments throughout the watershed.
Board members discussed other potential uses for the updated mapping and the and
the impacts to special interest groups.
Page 316 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 3 -
A-65/20
Moved by D. Beres
Seconded by T. Masschaele
That the 2020 LPRCA Riverine Flood Hazard Mapping prepared by Wood Environment
& Infrastructure Solutions be approved for use as the guiding document in the
administration of LPRCA’s Section 28 regulation (Ontario Regulation 178/06) and with
matters under the Planning Act in the study areas.
And That amendments to LPRCA’s Ontario Regulation 178/06 mapping be made to
incorporate the revisions to the floodplain and associated regulated allowance.
CARRIED
b) General Manager’s Report
As of August 4th, all staff are back working in the administrative office and following the
updated protocol to minimize the spread of COVID-19.
J. Maxwell was recently advised of a potential property donation. The forestry
department has surveyed the property and is preparing a report to be presented to the
Land Acquisition Committee shortly.
B. Good applied for COVID emergency funding through the Department of Canadian
Heritage Museum Assistance Program. The funding is to help with the care of heritage
collections and LPRCA is eligible to receive up to $16,000
The new organizational structure was announced: Lorrie Minshall, Interim Manager of
Watershed Services, will be retiring at the end of the month, and Ben Hodi will replace
Lorrie as the Manager of Watershed Services; Leigh-Anne Mauthe and Debbie Thain
have been promoted to the new positions of Supervisor of Planning and Supervisor of
Forestry respectively; Brandon Good successfully completed Conservation Authority
Compliance Training and has been promoted to the new position of Superintendent of
Conservation Areas.
A-66/20
Moved by P. Ypma
Seconded by R. Geysens
That the LPRCA Board of Directors receives the General Manager’s Report for June
and July 2020 as information.
CARRIED
c) Campgrounds Operations
A. Leduc reviewed the staged opening of the parks, staffing and additional protocols
added this year due to the pandemic.
Page 317 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 4 -
On July 10, LPRCA opened two of the five conservation areas, Backus and Waterford,
to overnight camping.
On July 18, LPRCA opened day-use (parking) sites at three of the five parks; Backus
and Waterford have 30 available sites each, and Deer Creek opened with 35 available
sites which has been increased to 50 sites.
A. LeDuc also provided the financial impact of the campground operations to the
budget.
A-67/20
Moved by J. Scholten
Seconded by T. Masschaele
That the LPRCA Board of Directors receives Campgrounds Operations report as
information.
CARRIED
d) 2nd Quarter Financial Report
A. LeDuc reviewed the overall financial picture to June 30, 2020.
As noted earlier, campground revenues are projected to be severely reduced.
Staff are confident that the forestry revenue budget will be attained.
The overall outlook is more positive than after the first quarter, but annual revenues will
miss the budget target. Management will continue to monitor the financial operations
and will take action to mitigate further potential risks if required.
J. Maxell provided an update and projection on the outstanding capital projects as
requested by the Chair. Due to the pandemic, some of the projects will have to be
deferred.
A-68/20
Moved by P. Ypma
Seconded by R. Geysens
That the LPRCA Board of Directors receives the 2nd Quarter 2020 Budget Performance
Report for the period up to and including June 30th, 2020 as information.
CARRIED
Page 318 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 5 -
e) Norwich Dam Safety Review Tender
Norwich Dam is one of 13 water control structures owned by LPRCA. It is
approximately 50 years old and its condition is typical for its age.
A visual inspection by Riggs Engineering identified some potential concerns including a
recommendation for a Dam Safety Review.
A Request for proposal was issued and seven firms responded. Staff evaluated the
proposals and, after contacting references, recommended D.M. Wills Associates
Limited.
A-69/20
Moved by J. Sholten
Seconded by S. Patterson
That the LPRCA Board of Directors accepts the proposal submitted by
D.M. Wills Associates Limited for engineering services to undertake a Dam Safety
Review of the Norwich Dam at a cost of $79,625.00 (excluding applicable taxes) plus
$8,000.00 for provisional contingency items.
CARRIED
f) Deer Creek Dam Lift Chamber Report
The report was withdrawn.
g) Timber Tender LP-328-20 Tarcza-Robets-Hird Tract Block 1
Three bids were received by the deadline and the winning bid was over the expected
bid range. Staff recommended the tender be awarded to the highest bidder.
With this bid, the Public Forestry Department has exceeded the 2020 revenue target of
$300,000.
A-70/20
Moved by P. Ypma
Seconded by V. Donnell
That the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber
Inc. for marked standing timber at the Tarzca-Roberts-Hird Tract – Block #1– LP-328-20
for a total tendered price of $131,275.
CARRIED
Page 319 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 6 -
h) EBR Response to Proposed Water Taking Regulation Amendments
The proposed amendments to the Water Taking and Transfer Regulation (O. Reg.
387/04) include the removal of the High Water Use Area designation for the Long Point
Region watershed that was enacted in 2004.
Public comments were solicited and a response was submitted by LPRCA generally
supporting the proposed amendments.
A-71/20
Moved by T. Masschaele
Seconded by R. Geysens
That the LPRCA Board of Directors receives the report for information on LPRCA’s
response to the MECP Proposal Paper, Updating Ontario’s Water Quantity Framework.
CARRIED
i) Christmas Operating Schedule
The operating schedule over the Christmas holiday will be different from years past.
The office will close early on December 24th, reopen December 29th to 30th, close
December 31st, and reopen January 4th.
Staff will be given the option to work or take vacation on the days the office will be open.
A-72/20
Moved by D. Beres
Seconded by J. Scholten
That the LPRCA Board of Directors closes operations (except for emergency response)
on Thursday December 31, 2020: and
That staff working at that time be granted one complimentary day off with pay
(December 31, 2020); and
That staff wishing to be off are required to utilize two (2) vacation days during the period
or take unpaid leave - along with three statutory holidays.
CARRIED
j) Watershed Conditions Update
Lake Erie water levels are still near record highs, only second to last year, and are
expected to remain above average into next year.
Page 320 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 7 -
Localized flooding and erosion continue to occur along the shoreline. The number of
permit applications for shoreline and repair work continue to be high due to Lake Erie
conditions.
Due to high static water levels on Lake Erie, LPRCA updated the Shoreline Conditions
Statement – Lake Erie (High) Static Water Flood Outlook. Daily notices continue to be
sent to municipal partners and emergency services departments who are required to
respond to flooding.
This past weekend’s wind event was unexpected and no warning was issued. The
LPRCA Flood Duty Coordinator was in contact with emergency services and some
minor flooding at Port Dover and Long Point caused by a wind shift was reported.
Overall, the inland areas have been drier than normal throughout May, June and July
receiving 60-80% of the average rainfall. Watercourses across the watershed are
below average and ground water levels are also low.
A-73/20
Moved by V. Donnell
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the watershed conditions update report as
information.
CARRIED
k) Draft Enclosed Public Spaces Face Mask Covering Policy
In preparation for opening the parks, two hundred reusable masks were ordered and
distributed to all staff. All staff were encouraged to wear a mask when interacting with
the public.
Since then, Norfolk County and the County of Brant passed by-laws requiring the use of
face masks inside enclosed public spaces.
On July 30, 2020, a letter of instruction was issued from Southwestern Public Health to
businesses in Oxford County to mandate face coverings in enclosed public spaces.
In drafting the Enclosed Public Spaces Face Mask Covering Policy, the senior
management team considered the policies and instructions from the eight member
municipalities, three boards of health that have jurisdiction within the watershed, and
information from upper levels of government.
The Policy covers the minimum required for all areas of the watershed. In addition,
there are standards and protocols in place at various locations that require additional
practices.
Page 321 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 8 -
A-74/20
Moved by J. Scholten
Seconded by V. Donnell
THAT the LPRCA Board of Directors adopts the Enclosed Public Spaces Face Mask
Covering Policy as presented.
CARRIED
8. Development Applications
a) Staff Approved applications
The Planning Department approved 42 applications since the last meeting in June:
LPRCA-98/20, LPRCA-99/20, LPRCA-100/20, LPRCA-101/20, LPRCA-105/20, LPRCA-
106/20, LPRCA-107/20, LPRCA-108/20, LPRCA-109/20, LPRCA-110/20, LPRCA-
111/20, LPRCA-112/20, LPRCA-113/20, LPRCA-114/20, LPRCA-116/20, LPRCA-
117/20, LPRCA-118/20, LPRCA-119/20, LPRCA-120/20, LPRCA-121/20, LPRCA-
122/20, LPRCA-124/20, LPRCA-125/20, LPRCA-126/20, LPRCA-127/20, LPRCA-
128/20, LPRCA-130/20, LPRCA-132/20, LPRCA-133/20, LPRCA-135/20, LPRCA-
136/20, LPRCA-137/20, LPRCA-138/20, LPRCA-139/20, LPRCA-140-20, LPRCA-
141/20, LPRCA-142/20, LPRCA-143/20, LPRCA-144/20, LPRCA-145/20, LPRCA-
146/20 and LPRCA-147/20.
A-75/20
Moved by P. Ypma
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated July 28, 2020 as information.
CARRIED
b) General Manager’s Delegated Authority Applications Report
There was no meeting scheduled for July. To reduce time delays, the Board delegated
authority to the General Manager to review and approve three new development
applications that would have come before the board today.
A-76/20
Moved by D. Beres
Seconded by R. Geysens
That the LPRCA Board of Directors receives the General Manager Approved Section 28
Regulation Applications LPRCA-115/20, LPRCA-129/20 and LPRCA-131/20 as
information.
CARRIED
Page 322 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 9 -
c) New applications
The Planning Department recommended approval for one application that was
submitted late last week for shoreline protection between two properties. Engineered
plans have been provided to staff.
A-77/20
Moved by S. Patterson
Seconded by T. Masschaele
That the LPRCA Board of Directors approves the following Development Application
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-159/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
A-78/20
Moved by P. Ypma
Seconded by D. Beres
That the LPRCA Board of Directors does now enter into a closed session to discuss:
Personal matters about an identifiable individual, including employees of the
Authority
A trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the Authority, which, if disclosed, could
reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group
of persons, or organization
CARRIED
Approval of closed session minutes of June 3, 2020.
Page 323 of 346
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 10 -
A-79/20
Moved by T. Masschaele
Seconded by P. Ypma
That the LPRCA Board of Directors does now adjourn from the closed session.
CARRIED
The Chair adjourned the meeting at 8:25pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Page 324 of 346
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
A BY-LAW to authorize an agreement between the Corporation of the Town of
Tillsonburg and the Corporation of the Town of Fort Erie for the provision of fire
communications services.
WHEREAS the Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended,
authorizes a municipality to provide and/or receive fire protection services to or from
other municipalities;
AND WHEREAS the Town of Tillsonburg operates fire protection services and holds fire
protection assets including fire communications personnel and equipment suitable to
meet municipal responsibilities required by the Fire Protection and Prevention Act,
through a fire department situated within the Town of Tillsonburg;
AND WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into
an agreement with the Corporation of the Town of Fort Erie to provide fire
communications services.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the agreement attached hereto as Schedule “A” forms part of this by-law;
2. THAT the Mayor and Chief Administrative Officer be hereby authorized to
execute the attached agreement on behalf of the Corporation of the Town of
Tillsonburg;
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 14th day of SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of SEPTEMBER,
2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 325 of 346
THIS AGREEMENT, dated this ______ day of _______, 2020
B E T W E E N
THE CORPORATION OF THE TOWN OF TILLSONBURG
(hereinafter "the Town of Tillsonburg")
-and -
THE CORPORATION OF THE TOWN OF FORT ERIE
(hereinafter “the Town of Fort Erie”)
Page 326 of 346
WHEREAS:
1. Pursuant to the provisions of the Municipal Act, S.O. 2001, S.O. 2001, c. 25, as
amended, the parties have enacted By-laws to authorize an agreement between the
parties;
2.The Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended, authorizes a
municipality to provide and/or receive fire protection services to or from other
municipalities;
3. The Town of Tillsonburg operates fire protection services and holds fire
protection assets including fire communications personnel and equipment suitable
to meet municipal responsibilities required by the Fire Protection and Prevention
Act, through a fire department situated within the Town of Tillsonburg;
4. The Town of Tillsonburg has agreed to provide such Fire Communications
services to the Town of Fort Erie
NOW THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties agree as follows:
Services Provided:
5.The Town of Tillsonburg shall supply fire communications services to the TOWN
OF FORT ERIE the particulars of which are as described in Schedule "A" to this
agreement.
6.The fire communications services provided by the Town of Tillsonburg shall
comply with the Standard Operating Guidelines, which regulate the operation and
maintenance of the Tillsonburg Fire & Rescue Services Fire Communications.
Consideration:
7.The TOWN OF FORT ERIE shall pay fees to the Town of Tillsonburg as
described in Schedule "B" to this agreement.
Page 327 of 346
Term:
8.This agreement shall remain effective for a period of five (5) years from the date
of signature. If not expressly renewed in writing or supplanted by a succeeding
agreement, this Agreement shall be deemed to have been automatically renewed
for a period of indefinite duration of annual fees to be negotiated by the parties
one year prior to such renewal unless and until one of the parties provides written
notice of termination as contemplated in paragraph nine below.
9. Notwithstanding the provisions of paragraph eight above, either of the parties may
withdraw from this Agreement upon providing twelve months written notice to
the other party (hereinafter “the party withdrawing”).
Service Commencement Date:
10.The Town of Tillsonburg shall provide fire communications services in
accordance with this agreement effective on January 1, 2021.
Indemnity and Limitation of Liability:
11.Each party (the “Indemnifying Party”) agrees to indemnify and save the other
party (the “Indemnified Party”) harmless, along with their respective councillors,
officers, employees and agents from any liability, action, claim, loss, damage,
payment, cost, fine, fine surcharge, recovery or expense, including assessable
legal fees arising out of the performance of the Indemnifying Party’s obligations
under this Agreement, save and except in respect of any liability, action, claim,
loss, damage, payment, cost, fine, fine surcharge, recovery or expense, including
assessable legal fees, directly attributable to, arising from, or caused by the
negligence or breach of contractual obligation hereunder by the Indemnified
Party.
12.Notwithstanding that set forth in paragraph eleven above, the parties agree that no
party or parties shall be held responsible for damages caused by delay or failure to
perform its or their undertakings under the terms of the agreement when the delay
or failure is due to fires, strikes, floods, acts of God or the Queen’s enemies,
lawful acts of public authorities, or delays or defaults caused by common carriers
which cannot reasonably be foreseen or provided against.
13.Notwithstanding any other provision in this contract or any applicable statutory
provisions, neither party shall be liable to the other party for special or
consequential damages or damages for loss of use arising directly or indirectly
Page 328 of 346
from any breach of this contract, fundamental or otherwise, or from any tortious
acts or omissions of their respective employees or agents, save and except when
such damages or losses are directly attributable to, arise from, or are caused by the
breach of contractual obligation, fundamental or otherwise, or from any tortious
acts, including negligence, by such party , including its or their respective
employees or agents. Without limiting the generality of the foregoing, the parties
specifically agree that the Town of Tillsonburg shall not be liable for any
damages arising as a result of any injury or damage caused or sustained by
personnel, apparatus, or equipment of the fire department of the TOWN OF
FORT ERIE while engaged in the provision of fire protection services. Nothing
in this provision shall be interpreted to affect or interfere with the right of any of
the parties to take action to enforce the terms of this Agreement.
14.The parties hereto agree that no provision herein, or any part thereof, shall be
interpreted or act so as to affect, restrict, prohibit, or interfere with the right of any
party hereto, either individually or in combination, to demand or otherwise take
action or commence proceedings to enforce the terms of this Agreement.
Amendment:
15.The parties may amend this agreement from time to time by further written
memorandum.
16.Should any of the parties wish to amend the terms of this agreement, it shall
provide a minimum of thirty days written notice to the other party of the proposed
terms of amendment.
Dispute Resolution:
17.In the event that a dispute arises or disputes arise between the parties which
cannot be resolved, the parties shall submit the dispute or disputes to arbitration
using the procedure set out in the Municipal Arbitrations Act, R.S.O. 1990, c. M -
48, as amended.
18.In the event that a dispute or disputes is submitted for arbitration, the decision or
decisions of the arbitrator shall be final and binding upon the parties to this
agreement.
19.In the event that arbitration cannot be conducted using the procedure set out in the
Municipal Arbitrations Act, the parties shall select a single arbitrator, and in the
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absence of agreement on an arbitrator, the arbitrator shall be nominated by a
justice of the Superior Court of Justice of the Ontario Courts under the procedure
set out in the Arbitration Act, S.O. 1991, c. 17, as amended.
General Provisions:
20.This agreement is not assignable without the written consent of the parties. Any
attempt to assign any of the rights, duties or obligations of this agreement without
written consent is void.
21.This agreement shall not be in force, or bind any of the parties, until executed by
all the parties named in it.
22.This agreement shall take effect upon its execution by the authorized
representative or representatives of the Town of Tillsonburg and the TOWN OF
FORT ERIE.
23.Any notice under this agreement shall be sufficiently given by personal delivery
or by registered letter, postage prepaid and mailed in a Canadian post office,
addressed, in the case of notice to the Town of Tillsonburg, to the municipal
offices of the Corporation of the Town of Tillsonburg and, in the case of notice to
the TOWN OF FORT ERIE, to the respective municipal office of the TOWN OF
FORT ERIE, or to any other address as may be designated in writing by the
parties, and the date of receipt of any notice by mailing shall be deemed
conclusively to be ten days after the mailing.
24.No change or modification of this agreement (including the schedules to this
agreement) shall be valid unless it be in writing and signed by each party.
25.The Town of Tillsonburg and the TOWN OF FORT ERIE agree that no
representation, statement or agreement, other than those set out in this agreement,
shall be binding upon the parties unless expressed in writing, signed by an
authorized representative or by authorized representatives of each and purporting
to be expressed in modification of this agreement.
26.The parties agree that each of them shall, upon reasonable written request of the
other, do or cause to be done all further lawful acts, deeds and assurances
whatever for the better performance of the terms and conditions of this agreement.
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27.It is intended that all provisions of this agreement shall be fully binding and
effective between the parties, but in the event that any particular provision or
provisions or a part of one is found to be void, voidable or unenforceable for any
reason whatever, then the particular provision or provisions or part of the
provision shall be deemed severed from the remainder of this agreement and all
other provisions shall remain in full force.
28.This agreement shall be governed by and construed in accordance with the laws
of the Province of Ontario.
29.Subject to the restrictions on transfer and assignment, this agreement shall endure
to the benefit of and be binding on the parties and their respective successors and
assigns.
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- Stephen Molnar- Kyle PrattPage 332 of 346
SCHEDULE “A”
The Town of Tillsonburg shall provide the following services and facilities:
1. A 24 hour, seven days a week, 365 days a year answering service, alert paging service
and base radio communications dispatch service fully integrated with a Computer
Aided Dispatch (CAD) system.
2.A base station manufactured and installed to industry standards complete with the
TOWN OF FORT ERIE Fire Department Dispatch frequency. The Town of
Tillsonburg shall operate and maintain these services and facilities from two primary
public safety communications consoles located in a municipally owned building at 80
Concession Street, East, Tillsonburg. The building shall be equipped with an
automatic transfer emergency generator. In the event of system maintenance and/or
upgrades, all parties affected shall be granted twenty-four hours prior notification.
3.An emergency (third) backup base station manufactured and installed to industry
standards complete with the TOWN OF FORT ERIE Fire Department Dispatch
frequency. The Town of Tillsonburg shall operate and maintain these services and
facilities from a public safety communications console located in a municipally
owned building at 10 Lisgar Ave, Tillsonburg. The building shall be equipped with an
automatic transfer emergency generator. In the event of system maintenance and/or
upgrades all parties affected shall be granted twenty-four hours prior notification .
4.Answering, alerting and radio communications dispatch equipment shall be staffed
continuously by personnel trained to the core competencies outlined in Ontario Fire
Service Communicators Standard and the National Fire Protection Association
(NFPA) 1061 Standard for Professional Qualifications for Public Safety
Telecommunicators.
5.Transmission of information shall be seamless from when the information is received
from the Public Safety Answering Point (PSAP) until the time an emergency is
terminated by the Incident Commander and shall be provided in accordance with the
time targets specified within NFPA 1221. Seamless is defined to mean without
interruption and continuously from the initial call until the satisfactory resolution of
the incident.
6.All emergency incident information shall be logged on the CAD system by the
communicator and all telecommunications shall be captured on a digital voice
recorder. At the completion of the event a detailed incident report shall be collated
and forwarded to the TOWN OF FORT ERIE Fire Department via email or other
means as arranged between the parties within four hours of termination of command.
All audio transmissions shall be recorded from licensed dispatch channels and
Page 333 of 346
dedicated phone lines and shall be available to the TOWN OF FORT ERIE Fire
Department upon request as arranged between the parties. Recordings shall be made
on non-interruptible, non-erasable media. All records including digital voice
recordings shall be maintained for a period of two years.
7.Upon the request of the Incident Commander for any additional resources or to relay
emergent messaging to other persons, the fire communicator shall relay such requests
in a prioritized fashion via telecommunications equipment and shall report
confirmation of same to the Incident Commander.
8.Testing of paging system equipment shall be provided as arranged by the parties.
9.The TOWN OF FORT ERIE Fire Department shall provide the following without
cost to the Town of Tillsonburg:
a.All GIS mapping for its protection area / response zone
boundaries.
b.All radio transmitting and receiving equipment, licensing
and maintenance of same external to the boundary of the
Town of Tillsonburg.
c.Routing of Emergency 911 telecommunications from the
Public Safety Answering Point (PSAP) and the Central
Ambulance Communications Center (CACC) as required to
meet the approved fire protection services provided by the
Municipality for its fire protection area / response zone
boundaries inclusive of all required ANI/ALI, GIS mapping
and all site location information so that it is seamlessly
transmitted to the Secondary Public Safety Answering
Point (SPSAP) serving the Tillsonburg Fire
Communications Division.
d.The Town of Tillsonburg assumes no responsibility with
respect to quality of the data received in sections 9.a., 9.b.
and 9.c.
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SCHEDULE “B”
FEES TO BE PAID BY TOWN OF FORT ERIE TO THE TOWN OF
TILLSONBURG
1.The Fee Structure contained within this Agreement is predicated upon the contractual
participation of the TOWN OF FORT ERIE for a period of not less than five (5) years
starting January 1, 2021.
2.The TOWN OF FORT ERIE Fire Department shall pay to the Town of Tillsonburg
an annual fee (not including HST) for each of the years as listed below:
•2021 - $89,275.00
•2022 - $91,060.50
•2023 - $92,881.71
•2024 - $94,739.34
•2025 - $96,634.13
3.TOWN OF FORT ERIE shall tender payment to the Town of Tillsonburg in quarterly
installments, to be invoiced by the Town of Tillsonburg four (4) times each year to
the TOWN OF FORT ERIE.
4.The TOWN OF FORT ERIE agrees to pay for costs associated with implementing
Next Generation 911 services for the TOWN OF FORT ERIE. These fees will be
based on a cost recovery / per capita model and shall be capped at $84,000.00. The
Town of Tillsonburg will keep the Town of Fort Erie apprised of anticipated costs
and implementation dates.
Page 335 of 346
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
A BY-LAW to adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties and to repeal By-Law
4107.
WHEREAS paragraph 270(1)6 of the Municipal Act, 2001, S.O. 2001, c. 25 provides
that a municipality shall adopt and maintain a policy with respect to the delegation of its
powers and duties;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. Definitions
In this By-Law:
a) "Act" shall mean the Municipal Act, S.O. 2001, c. 25.
b) "Administrative Powers" shall mean those powers that a natural person could
delegate and that relate to the management of the municipal corporation.
c) "Legislative Powers" shall mean those powers that require policy setting and
by-law making.
d) "Officer" shall mean an employee of the Town holding some position of
responsibility or authority.
e) "Policy" shall mean a high-level overall plan embracing the general goals and
acceptable procedures especially of a governmental body.
f) "Procedure" shall mean specific methods employed to express policies in
action in day-to- day operations of the organization.
g) "Quasi-Judicial Powers" shall mean those powers that require judgement and
decision making. These decisions are based less on policy and procedure,
and more on the adjudication of individual rights and duties.
h) "Town" shall mean the Corporation of the Town of Tillsonburg.
2. Powers that cannot be Delegated
Section 23.3 (1) of the Act sets out the specific circumstances in which a
municipality cannot delegate its powers or duties as follows:
2.1. appointing or removing officers of the municipality whose appointment is
required by the Municipal Act (i.e. Clerk or Treasurer);
2.2. imposing taxes;
2.3. incorporating corporations;
2.4. adopting or amending the official plan;
2.5. passing zoning by-laws;
2.6. adopting or amending the municipal budget; and
2.7. other powers or duties as prescribed.
3. Restrictions Regarding Delegation of Legislative and Quasi-Judicial Powers
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Legislative and quasi-judicial powers may only be delegated to the following:
3.1. one or more members of Council or a committee of Council;
3.2. a body having at least two members of whom at least 50 per cent are
members of Council and/or Council appointees; or
3.3. an individual who is an officer, employee or agent of the Town, but only if the
power delegated is of a minor nature.
4. Scope of Power
4.1. All delegations of Council powers, duties or functions shall be effected by by-
law.
4.2. Unless a power, duty or function of Council has been expressly delegated by
by-law, all of the powers, duties and functions of Council remain with Council.
4.3. A delegation may be restricted or revoked at any time without notice unless
the delegation by-law specifically limits Council's power to restrict or revoke
the delegation. This limitation to Council's power shall not extend beyond the
term of the current council and will not restrict the power of succeeding
councils to revoke the delegation.
4.4. A delegation may provide that only the delegate can exercise the delegated
power or that both Council and the delegate can exercise the power jointly.
4.5. Where a power is delegated, the power is deemed to be delegated subject to
any limits on the power and to any procedural requirements, including such
conditions, approvals and appeals as Council considers appropriate.
4.6. Council has the authority to establish an appeal body to hear appeals or
review decisions made under a delegated power as per Section 284.1 of the
Act. This includes the power to determine procedures, powers and rules of
those conducting the appeal.
4.7. Unless specifically authorized by statute or regulation, any delegation of
Council decision- making powers and duties to any Board or Committee of
Council shall be authorized by by-law. Such delegated powers and duties, if
any, shall be set out in the terms of reference adopted by Council pursuant to
the Town's Procedure By-law.
5. Authorization of Expenditures
5.1. Council has the ultimate authority for all expenditures. Council delegates this
authority through the authorization of budgets, the purchasing policy or by
specific resolution.
5.2. The Purchasing Policy sets out the authority for Procurement and sets
purchase limits. It also provides direction on the circumstances in which
certain purchasing mechanisms are appropriate (i.e. informal quotes, written
quotes, tender submissions or requests for proposal).
6. Authority to Execute Agreements
6.1. Despite Section 5 (3) of the Act, Section 23.1 (3) provides that Council may
require that the delegate act by by-law, resolution or otherwise.
6.2. Whereas it is desirable and expedient in the conduct of Council's affairs to
delegate certain powers and duties to staff, this policy shall authorize a
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Page 3 of 8
Director to enter into an agreement and shall authorize the Director and the
CAO or Town Clerk to legally bind the Corporation by jointly executing said
agreement without by-law approval if the following criteria are met:
6.2.1. the subject matter is non-financial;
6.2.2. the subject matter is financial or procured in accordance with the
purchasing policy and for which approved operating or capital budget
exists;
6.2.3. the subject matter is of an administrative or operational nature and
relates to the management of the municipal corporation; and
6.2.4. the agreement is for a term not exceeding five (5) years.
7. Town Clerk and Director of Operations
7.1. Planning Agreements
7.1.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
7.1.2. Whereas it is desirable and expedient in the conduct of Council's
affairs in respect to the Planning Act, R.S.O. 1990 Section 30, 41,
50,51 and 53 to delegate certain powers and duties to appointed
officers for the purpose of expediting the execution of certain
agreements, this policy shall authorize the Town Clerk and the Director
of Operations to execute on behalf Of the Corporation of the Town of
Tillsonburg:
7.1.2.1. community improvement plan agreements;
7.1.2.2. development agreements for the purpose of site plan
control;
7.1.2.3. part lot control agreements;
7.1.2.4. severance agreements;
7.1.2.5. easement agreements;
7.1.2.6. pre-servicing agreements; and
7.1.2.7. subdivision agreements.
8. Chief Administrative Officer (CAO)
8.1. Appeal of Planning Decisions to the Ontario Municipal Board
8.1.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
8.1.2. Whereas it is desirable and expedient in the conduct of Council's
affairs in respect to the Planning Act, R.S.O. 1990 to delegate certain
powers and duties to staff, and for the purpose of lodging appeals prior
to the end of an appeal period for a planning application, this policy
shall authorize the CAO, in consultation with the County Development
Planner to appeal the decision of a planning application on the basis of
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By-Law 2020-___
Page 4 of 8
sound planning reasons, subject to the appeal being confirmed by
Council at the following Council session.
8.2. Minor Sign Variances – Sign By-Law 3798
8.2.1. Section 23.1 (1) of the Act provides that a municipality may
"delegate its powers and duties under this or any other Act to a person
or body" subject to certain restrictions.
8.2.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, and for the
purpose of shortening the time period required to process applications
for Minor Sign Variances, this policy shall authorize the CAO or his/her
designate to consider minor sign variances applications with regard to:
8.2.2.1. Special circumstances or conditions applying to the
property, building or use;
8.2.2.2. Pre-existing special circumstances or conditions not
created by the owner;
8.2.2.3. Sign will detrimentally alter the character of the building,
property or area; and
8.2.2.4. The general intent and purpose of the Sign By-law is
maintained.
8.2.3. Whereas applications that are considered not to be minor in nature
will be considered by Town Council and any minor variance
applications at the discretion of the CAO to be determined not to be
minor in nature will be considered by Town Council for final decision.
8.3. Restricted Acts after Nomination Day (By-Law 3444)
8.3.1. In the event that Council becomes "lame duck" and restricted by the
provisions of Section 275 of the Municipal Act, 2001 in an ele ction
year, the following duties shall hereby be delegated to the CAO:
8.3.1.1. the appointment or removal from office of any officer of the
municipality, except officers whose appointment is required by
the Municipal Act (i.e. Clerk or Treasurer);
8.3.1.2. the hiring or dismissal of any employee of the municipality;
8.3.1.3. the disposition of any real or personal property of the
municipality which has a value exceeding $50,000 at the time of
disposal, if the disposition was not included in the most recent
budget; and
8.3.1.4. making any expenditure or incurring any other liability
which exceeds $50,000, if the liability was not included in the
most recent budget.
8.3.2. Section 275 (6) provides that nothing in the Act "prevents any
person or body exercising any authority of a municipality that is
delegated to the person or body prior to nomination day".
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9. Town Clerk
9.1. Municipal Freedom of Information and Protection of Privacy Act (By -Law
2535)
9.1.1. Section 3 (1) of the Municipal Freedom of Information and
Protection of Privacy Act, 2001, R.S.O. 1990 provides that the
members of the council of a municipality may by by-law designate from
among themselves an individual or a committee of the council to act as
head of the municipality for the purposes of the Act.
9.1.2. Section 49 (1) of the Municipal Freedom of Information and
Protection of Privacy Act further provides that a head may in writing
delegate a power or duty granted or vested in the head to an officer of
the institution.
9.1.3. Whereas it is desirable and expedient in the conduct of Council's
affairs to designate a head for the purposes of the Municipal Freedom
of Information and Protection of Privacy Act and to delegate certain
powers and duties vested in the head to an officer of the corporation,
this policy shall designate the Mayor as head and shall authorize t he
Town Clerk or his/her designate to act as head pursuant to the
provisions of the Municipal Freedom of Information and Protection of
Privacy Act.
9.2. Records Retention (By-Law 3933)
9.2.1. Section 3 (1) of the Municipal Freedom of Information and
Protection of Privacy Act, 2001, R.S.O. 1990 provides that the
members of the council of a municipality may by by-law designate from
among themselves an individual or a committee of the council to act as
head of the municipality for the purposes of the Act.
9.2.2. Section 49 (1) of the Municipal Freedom of Information and
Protection of Privacy Act further provides that a head may in writing
delegate a power or duty granted or vested in the head to an officer of
the institution.
9.2.3. Whereas it is desirable and expedient in the conduct of Council's
affairs to designate a head for the purposes of the Municipal Freedom
of Information and Protection of Privacy Act and to delegate certain
powers and duties vested in the head to an officer of the corporation,
this policy shall designate the Mayor as head and shall authorize the
Town Clerk or his/her designate to act as head pursuant to the
provisions of the Municipal Freedom of Information and Protection of
Privacy Act.
9.3. Licensing of Businesses with the Town ofTillsonburg (By-Law 3666)
9.3.1. Whereas Section 150 & 151 (1) of the Municipal Act, 2001, S.O.
2001, c. 25, without limiting the broad powers granted to municipalities
through sections 9, 10 and 11 of the Municipal Act, 2001, c. 25
provides that a local municipality may licence, regulate and govern any
business wholly or partly carried on within the municipality.
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9.3.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Town Clerk or his/her designate to act as Licensing
Officer for the purpose of issuing a Business License pursuant to the
terms and conditions set out in the current By-Law to govern the
licensing of businesses within the Corporation of the Town of
Tillsonburg.
9.4. Municipal Significant Events
9.4.1. Whereas the Alcohol and Gaming Commission of Ontario (AGCO)
Regulation 389/91 requires that an organization that is not a registered
Charity Organization or does not have a not for profit organization
designation, they must by designated as a 'municip al significant event"
by the municipality in order to obtain a Special Occasion Permit (SOP).
9.4.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Town Clerk or his/her designate to provide the
designation for the purpose of obtaining a Special Occasion Permit
from the AGCO.
9.5. Site Plan Control (By-Law 3513)
9.5.1. Section 5 (1) of the Planning Act, R.S.O. 1990 provides that Council
may, by by-law, delegate any authority, subject to certain restrictions,
to an appointed officer identified in the by- law either by name or
position occupied.
9.5.2. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, and for the
purpose of shortening the time period required to process applications
for Site Plan Control, this policy shall authorize the Town Clerk and
the County Development Planner to:
9.5.2.1. sign final site plans for the purpose of indicating that final
approval has been granted by the approval authority and is
acceptable for registration purposes;
9.5.2.2. grant extensions of site plan approval; and
9.5.2.3. change the conditions of site plan approved plans and draft
approved site plans.
10. Director of Operations
10.1. Encroachment on Municipal Land (Policy Aug 12, 2013 Council Resolution)
10.1.1. Whereas it is desirable and expedient in the conduct of Council's
affairs in respect of encroachments on Municipal land to delegate
certain powers and duties to appointed officers for the purpose of
expediting the execution of certain agreements, this policy shall
authorize the Director of Operations and the Town Clerk to approve
and jointly execute on behalf of the Corporation of the Town of
Tillsonburg encroachment agreements for the purpose of allo wing
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certain encroachments on town owned land for a determined period of
time. In addition, The Director of Operations or his/her designate shall
be authorized to approve temporary encroachment permits on
municipal land for a short period of time.
10.2. Temporary Road Closures
10.2.1. Whereas it is desirable and expedient in the conduct of Council's
affairs to delegate certain powers and duties to staff, this policy shall
authorize the Director of Operations or his/her designate to temporarily
close a road or any part of it under the jurisdiction of the Town for any
period.
10.2.2. Such a temporary road closure is appropriate in the following
circumstances:
10.2.2.1. during construction, repair or improvement of the road or
any works under, over, along, across or upon it, where the
construction, repair or improvement is initiated either by the
Town or a utility company with a statutory right of access or an
access agreement with the Town allowing occupancy of the
highway OR where it is privately initiated by other than a utility
company with a statutory right of access or an access
agreement with the Town allowing occupancy of the highway
but only for a period not exceeding 21 days;
10.2.2.2. where, in the opinion of the Director of Operations or
his/her designate, environmental factors such as, but not limited
to, flooding of the road, erosion of the roadbed, trees or tree
limbs fallen across or along the road, or other material lying or
being upon the road, would present a hazard to the traveling
public;
10.2.2.3. to facilitate a social, recreational, community, athletic, or
cinematographic event, or any combination of them where the
organization requesting the event accepts the responsibility for
establishing suitable detour roads, erection and removal of
barricades and signs, maintenance and restoration of detour
roads and all associated costs, provide $5,000,000.00 liability
insurance naming the Town as an additional insured, and holds
the Town harmless from any action or cause or style of action;
or
10.2.2.4. to facilitate the movement of an oversized load.
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11. THAT By-Law 4017 is hereby repealed.
12. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 14th day of SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of SEPTEMBER,
2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 343 of 346
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
A BY-LAW to authorize the stopping up and closing of public roads, Daffodil
Drive and Daisy Court, described on Plan 41M-155.
WHEREAS pursuant to Section 34 of the Municipal Act S. O. 2001, a municipality may
close a highway after giving Public Notice of its intention to pass such a By-Law;
AND WHEREAS notice of the proposed closing and conveyance as detailed herein was
provided in accordance with Town of Tillsonburg By -Law 3041 which regulates the
requirements for giving Public Notice for the Town of Tillsonburg;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg passed By-
Law 2020-041, to transfer the properties known as Daffodil Drive and Daisy Court, Plan
41M-155, to 2563557 Ontario Inc.;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT public roads, Daffodil Drive and Daisy Court, described on Plan 41M-155, be
stopped up and closed.
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 14th day of SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of SEPTEMBER,
2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 344 of 346
CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
BEING A BY-LAW to authorize an agreement of purchase and sale with Darwin
Kent and Mary Oatman.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as part of Block A, Plan M-68, Tillsonburg, with
Darwin Kent and Mary Oatman.
AND WHEREAS an offer to purchase with conditions has been accepted:
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the authorization is hereby given for the purchase of those lands
described as part of Block A, Plan M-68, Tillsonburg, from Darwin Kent and Mary
Oatman, subject to those terms and provisions outlined within the Offer of
Purchase and Sale;
2. THAT this by-law shall come into force and take effect upon being passed by
Council.
READ A FIRST AND SECOND TIME THIS 14th day of SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th day of SEPTEMBER,
2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 345 of 346
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-089
A BY-LAW to confirm the proceedings of Council at its meeting held on the 14th
day of September, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on September 14, 2020, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 14th DAY OF SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF SEPTEMBER,
2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
Page 346 of 346