200928 Council MIN 1
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
MINUTES
Monday, September 28, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker (Arrived at 5:04 p.m.)
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Chris Baird, Director of Recreation, Culture and Parks
Sheena Pawliwec, Acting Treasurer
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:30 p.m.)
Resolution # 2020-434
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the municipality or local board and personal
matters about an identifiable individual, including Town employees.
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Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within VIP)
2.4.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
The Clerk received a request from Peter Penner, CJDL and John Spina, MDTR
Group, to speak as a delegation to agenda item 9.1.
Resolution # 2020-435
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the agenda as prepared for the Council meeting of Monday, September
28, 2020, with item 10 delegations, being considered prior to item 9.1, be
approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-436
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the regular meeting of Council held on Monday, September
14, 2020, the minutes of the special meeting of Council held on Thursday,
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September 17, 2020, and the minutes of the regular meeting of Council held on
Monday, September 21, 2020, be approved.
Carried
7. Presentations
7.1 THI Board of Directors Update
Dan Rasokas, Board Chair, appeared before Council to provide an update
from the Tillsonburg Hydro Inc. Board of Directors.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-437
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the update from the THI Board of Directors, as
information.
Carried
Agenda item 10 was considered next.
8. Public Meetings
9. Planning
9.1 CP 2020-256 Request for Extension of Draft Approved Plan of
Subdivision 32T-07006: Lindprop Corp.
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
present report CP 2020-256.
Opportunity was provided for comments and questions from Council.
Staff noted that road names are considered once the draft has been
approved.
Staff noted that the purpose of the recommended six month extension is
to motivate progress towards registration.
Resolution # 2020-439
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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THAT Council advise Oxford County that the Town supports an extension
of draft approval for a plan of subdivision submitted by Lindprop Corp., for
lands described as Lots 4 & 5, Concession 10 (Dereham), Town of
Tillsonburg, to October 22, 2021, to grant additional time to satisfy the
conditions of draft plan approval and register the draft plan of subdivision.
Carried
10. Delegations
Peter Penner, CJDL, appeared before Council to provide support for agenda item
9.1 the request for extension of draft approved plan of subdivision. Mr. Penner
requested that Council consider approving a two year extension or a minimum of
a one year extension.
Resolution # 2020-438
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the information from the delegation from item 10 be forwarded to item 9.1
for consideration.
Carried
Agenda item 9.1 was considered next.
11. Deputation(s) on Committee Reports
12. COVID-19
13. Information Items
13.1 Oxford County Staff Report Re: Proposed North Oxford
Intercommunity Bus Transit
13.2 Ministry of Municipal Affairs and Housing Re: Parkland Dedication,
Development Charges and the Community Benefits Charges
Authority
13.3 Tillsonburg Police Services Board Recommendation
Opportunity was provided for comments and questions from Council.
Resolution # 2020-440
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT Council receive Oxford County Staff Report PW 2020-37, the
correspondence from the Ministry of Municipal Affairs and Housing dated
September 18, 2020, and the recommendation from the Tillsonburg Police
Services Board dated August 19, 2020, as information.
Carried
Resolution # 2020-441
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Staff bring a report to Council which includes an amended or new
By-Law with regards to False Alarm By-Law No. 3170 addressing the
concerns as outlined in the Police Services Board Resolution dated
August 19, 2020;
AND THAT the new or amended By-Law be in the spirit of reducing false
alarms and recovering costs for associated false alarms;
AND THAT the amended or new By-Law be sent to the Tillsonburg Police
Services Board for review and comment prior to returning to Council.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 20-36 County Council Composition Report
Resolution # 2020-442
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT given the changes in population in the County and given the
feedback from the public regarding the County Composition Survey
for Oxford County, the status quo model not be supported and
consideration be given to an increase in County Council
representatives for municipalities that have a higher population;
AND THAT the Town of Tillsonburg supports an increase in the
number of their County Council representatives to 2 members;
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AND FURTHER THAT the residents of Oxford County should vote
in a Warden every four years.
Carried
14.3 Development and Communication Services
14.4 Finance
14.4.1 FIN 20-34 Council 2021 Pre-Budget Direction
Staff noted that the Community Grant application process will be
opened this week for a period of six weeks.
The budget survey closes today and Staff intend to share the
results with Council at the first budget meeting on Monday,
November 30, 2020.
Council members provided comment on where they want to see the
tax rate, whether service levels should change and noted projects
they want considered during the budget process. Suggestions
regarding the tax rate ranged from 0% to inflation (1.8%).
Staff noted that the Community Grant application asks that groups
provide information on how the previous years funds were utilized.
It was asked that a pre-budget meeting be scheduled for the end of
October and that the budget survey results be provided at this
meeting.
Resolution # 2020-443
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 20-34 2021 Pre-Budget
Direction;
AND THAT Council provide staff with direction regarding the
Town’s 2021 budget preparations, specifically the inclusion of any
particular capital projects, service level adjustments, levy increase
parameter, and community group presentations.
Carried
14.5 Fire and Emergency Services
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14.6 Operations
14.6.1 OPS 20-34 County of Oxford Water and Wastewater Rates
Study 2021-2024
Resolution # 2020-444
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT report OPS 20-34 be received;
AND THAT Council support Scenario 2 of the Water Wastewater
Rates Study with the elimination of the Tillsonburg Sewer Property
Tax Levy and the elimination of the Source Water Protection Fee;
AND THAT Council support including a construction water fee as
outlined in Water Wastewater Rates Study;
AND FURTHERMORE THAT the Clerk notify the County of Oxford
of the Councils support.
Carried
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2020-445
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Tillsonburg Transit Advisory Committee
minutes dated September 1, 2020, the Economic Development Advisory
Committee minutes dated September 15, 2020 and the Recreation and
Sports Advisory Committee minutes dated September 16, 2020, as
information.
Carried
16.2 Police Services Board
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Resolution # 2020-446
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Police Services Board minutes dated August
19, 2020, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-097, to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-10)
Resolution # 2020-447
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-097, to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-10), be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-448
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-096, to Confirm the Proceedings of the Council Meeting held
on September 28, 2020, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
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The Helping Hand Food Bank is running a Gift Card Drive to help restock their
empty shelves. Buy gift cards at Metro, Sobeys, Wal-Mart and Zehrs; leave cards
at service desk.
The next regular Council meeting will be held on Tuesday, October 13, 2020 at
6:00 p.m. via video conference.
22. Adjournment
Resolution # 2020-449
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Monday, September 28, 2020 be adjourned at
7:41p.m.
Carried