200924 Museum MINThe Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, September 24, 2020 4:30 pm
Parking lot at Annandale NHS
30 Tillson Ave, Tillsonburg, ON N4G 2Z8 MINUTES
Present: Bob Marsden, Joan Weston, Donna Scanlan, John Lessif, Sherry Hamilton,
Councillor Chris Rosehart, Chris Baird, Interim Director RCP, Patricia Phelps, Curator Annandale NHS Absent with Regrets: Dianne Mackeigan, Rosemary Dean
1. Call to Order
The meeting called to order at 4:31 pm
2. Adoption of Agenda
Resolution #1 Moved by: Donna Scanlan Seconded by: Joan Weston
THAT the agenda as prepared for September 24, 2020 be adopted with the following changes added under New Business: Added items g) slate roof and h) motion regarding needed space for historical documents Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Minutes of the Previous Meeting
Minutes of the Meeting for August were circulated. Resolution #2 Moved by: Joan Weston
Seconded by: Donna Scanlan THAT the minutes from the August 20, 2020 meeting be approved. Carried
5. General Business & Reports 5.1 Financial Report- $139,169.75 is the balance in the Trust Account as of
September 24, 2020.
5.2 Tour Guide Report
There has been no tour guide activity due to public health guidelines/provincial policies in relationship to the COVID-19 pandemic.
5.3 Curator’s Report
The Curator’s report circulated and discussed. Item of note was the successful grant application for the Museum Assistant Program’s Emergency
Covid-19 Relief grant. Museum awarded $52,581.00
Resolution #3 Moved by: Patty Phelps
Seconded by: Joan Weston THAT the reports be accepted Carried 5.4 New Business
a) Cost Comparison 2019/ 2020
A budget comparison/breakdown document that highlighted revenue, operating costs, salaries & benefits for 2018, 2019 and 2020 as at Aug. 25 was presented and discussed. A significant increase in the overall budget between 2018 and
2019 was noted and the Director was asked to investigate the increase and report the results at the next meeting.
b) Explanation of conflicting dollar amounts in 2020 budget for museum (Feb. mtg)
Explanation was given by Patricia Phelps regarding the two budget documents found on the town’s website that showed differing amounts for the museum’s 2020 budget. One was an operating budget without approved capital projects
included, while the other was the operating budget including approved capital
projects.
c) Review of facility tour report
S. Hamilton reviewed the report she had written following the facility tour offered to members of the committee in January 2020 for the benefit of the members
who were unable to attend.
d) Fence and property responsibility
Chris B. reported that the fence in need of replacement is located on town property. Quotes to replace fence were secured and the contract awarded. Work
will commence in the coming weeks, if supplies are available. Contractor has noted a shortage of wooden fencing materials due to Covid-19. Work to be
completed in the spring if supplies cannot be obtained before the weather turns.
e) Signage report
Chris B. reported that arrangements have been made with a local painter/contractor to repair and re-paint the large sign located on the front lawn of the museum. Sign to be removed in the fall, worked on over the winter months at
the contractors shop and reinstalled in the spring. Smaller signs around the property also to be repaired and/or repainted over the winter months.
f) Review of Parks/Rec/ Heritage audit pertaining to museum (presented at April council meeting)
S. Hamilton went over her notes regarding the RCP Service Review presentation given at the April council meeting for the benefit of members who may not have
seen the presentation. Discussion ensued resulting in the following resolution
Resolution #4 Moved by: John Lessif
Seconded by: Sherry Hamilton THAT Staff bring to the Museum Advisory committee for review an action plan on the museum portion of the RCP Service Review report. Carried g) Slate Roof
Discussion regarding an inspection of the slate roof that was to have been
completed fall 2019/spring 2020 with concern expressed that it had not been
done. Chris Baird asked to look into the status of the inspection and report back
at the next meeting.
h) Motion regarding needed space for historical documents
S. Hamilton brought the following motion to the committee in relationship to the
large collection of newspapers recently acquired by the Tillsonburg & District Historical Society. Discussion ensued resulting in the following resolution
Resolution#5 Moved by Sherry Hamilton Seconded by John Lessiff
THAT the Museum Advisory committee request the assistance of council and
municipal staff to provide space within the museum facility to house newly acquired documents of a historical nature. Carried
6. Next Meeting- Thursday, October 22, 2020 at 4:30
7. Adjournment
Resolution #6 Moved by: Joan Weston
Seconded by: John Lessif THAT the September 24, 2020 meeting of the Museum Advisory Committee be
adjourned at 6:28 pm. Carried