201013 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, October 13, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:30 p.m.)
Resolution # 2020-450
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider four matters of a proposed
or pending acquisition or disposition of land by the municipality or local board.
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Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within VIP)
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within VIP)
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2020-451
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Tuesday, October 13,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-452
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the Council meeting held on Monday, September 28, 2020,
be approved.
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Carried
7. Presentations
7.1 Proposed Intercommunity Bus Transit Partnership
David Simpson, Oxford County, appeared before Council to provide an
overview of the proposed intercommunity bus transit partnership.
Opportunity was provided for comments and questions from Council.
Mr. Simpson noted that the approximate cost of the proposed transit
system would be 19 cents per Oxford County resident. Details regarding
which municipal partners would be responsible for absorbing financial
shortfalls have not be determined.
Resolution # 2020-453
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the delegation regarding the Proposed
Intercommunity Bus Transit Partnership, as information.
Carried
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
COVID-19 Mayor's Bulletins are released weekly on the Town of Tillsonburg
website.
Details were provided regarding the Ministry of Energy, Northern Development
and Mines' announcement on October 13, 2020 on Ontario's efforts to keep
energy costs low for families, small businesses and farmers.
13. Information Items
13.1 Solicitor General Updates
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13.2 Ministry of Municipal Affairs and Housing Re: Helping Tenants and
Small Businesses Act, 2020
Resolution # 2020-454
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the correspondence from the Solicitor General
dated October 2, 2020 and the correspondence from the Ministry of
Municipal Affairs and Housing dated October 8, 2020, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 20-13 NextGen 911 Telephone Software Upgrade
Resolution # 2020-455
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report FRS 20-13 NextGen 911 System
Software Upgrade;
AND THAT the capital costs incurred to migrate off our existing
Legacy Norstar software (circa 2001) and move to Avaya IP Office
that is NextGen 911 ready and will meet the compatibility and
security requirements moving forward, be approved for the 2020
budget year, with the funds drawn as such; $13,000 from the Fire
Reserve and $22,000 from the Asset Management Reserve.
Carried
14.6 Operations
14.7 Recreation, Culture & Park Services
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14.7.1 RCP 20-35 RCP Departmental Service Review Update
Staff noted that recommendations from the report will be distributed
to the appropriate advisory committees for review.
Resolution # 2020-456
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Report RCP 20-35 RCP Departmental Service Review
Update be received as information.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
It was noted that staff will be reviewing sloping at two airport hangers to
determine options to reduce the slope. Information on this review will be
brought forward to Council at a later date.
Staff provided an update regarding tree planting and pathway installation
at Memorial Park.
It was noted that the Museum Advisory Committee need to review the
minutes of their September 24, 2020 meeting.
Staff noted that an updated Cemetery By-Law will be brought forward for
Council's consideration at a later date.
Resolution # 2020-457
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Airport Advisory Committee minutes dated
September 17, 2020, the Memorial Park Revitalization Advisory
Committee minutes dated September 23, 2020, the Museum Advisory
Committee minutes dated September 24, 2020, and the Parks,
Beautification and Cemetery Committee minutes dated October 1, 2020,
as information.
Carried
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17. Motions/Notice of Motions
There was consensus that the requested report be included in a 2021 business
plan to be addressed when staff have time.
Resolution # 2020-458
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Staff bring a report to Council with options that take into consideration
ways to ensure that the Town of Tillsonburg promotes the preservation and
growth of its’ tree canopy as the Towns’ development footprint grows.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
20. Confirm Proceedings By-law
Resolution # 2020-459
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-098, to Confirm the Proceedings of the Council Meeting held
on October 13, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Councillor Rosehart asked that residents not rake leaves onto the roadway.
Council will meet on Monday, October 19, 2020 at 4:30 p.m. via video
conference for the purpose of holding public meetings for p lanning applications.
The next regular Council meeting will be held on Monday, October 26, 2020 at
6:00 p.m. via video conference.
22. Adjournment
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Resolution # 2020-460
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of October 13, 2020 be adjourned at 7:31p.m.
Carried