201021 CHSA MINThe Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
October 21, 2020
4:30 p.m.
Electronic Meeting MINUTES
Present: Carrie Smith, Councillor Esseltine, Tabitha Verbuyst, Mayor Molnar,
Rosemary Dean
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps,
Curator/Manager of Heritage & Culture
Regrets: Mark Dickson, Vern Fleming, Terry Fleming, Collette Takacs
1. Call to Order
The meeting was called to order at 4:46 p.m. 2. Adoption of Agenda
Resolution #1 Moved by: Tabitha Verbuyst Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards Advisory Committee meeting of October 21, 2020, be adopted.
Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting
Resolution #2 Moved by: Rosemary Dean Seconded by: Tabitha Verbuyst
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of October 7, 2020, be approved.
Carried 5. General Business & Reports 5.1. Citizen of the Year
Laura provided an overview of options for hosting the citizen of the year event. The group agreed that the combination model was the best and most responsile approach
and that it would meet the recipient’s desires as well. It was discussed that the combination model would work better in the Council Chambers rather than at the Museum since the existing IT infrastructure is already in place. There was a discussion
held on prolonging the recipient’s reign into 2021. It was decided that the reign remain for the year 2020. It was suggested that the use of the space be optimized as much as possible, while potentially incorporating the mall atrium while adhering to social
distancing requirements. It was suggested that the speakers could speak in person
rather than pre-recorded speeches if space allows and that they could enter and exit
through alternating doors. Laura will investigate this further. It was also suggested that this event be advertised through the newspaper, social media, website, recipient’s volunteer groups, BIA network, Chamber network and the speakers’ networks. It was
suggested that a local caterer be used for the meal portion.
Resolution #3 Moved by: Rosemary Dean Seconded by: Carrie Lewis
THAT the 2020 Citizen of the Year event be celebrated on November 17, 2020 in the Council Chambers.
Carried
6. Next Meeting
November 4, 2020 at 4:30 p.m. 7. Adjournment Resolution #4
Moved by: Mayor Molnar Seconded by: Carrie Lewis THAT the October 21, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:23 p.m.
Carried