201026 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, October 26, 2020
4:30 PM
Electronic Meeting
1.Call to Order
2.Closed Session (4:30 p.m.)
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider three matters of a proposed or pending
acquisition or disposition of land by the municipality or local board.
2.1.Adoption of Agenda
2.2.Disclosures of Pecuniary Interest and the General Nature Thereof
2.3.Adoption of Closed Session Council Minutes
2.4.Reports
2.4.1.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board; (Sanders Street)
2.4.2.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board; (58 Brock Street East)
2.4.3.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board; (Rokeby Road)
2.5.Back to Open Session
3.Adoption of Agenda (6:00 p.m.)
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of Monday, October 26, 2020, be
adopted.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the Council meeting held on Tuesday, October 13, 2020, be approved.
7.Presentations
7.1.Royal Canadian Legion Branch 153 - 2020 Poppy Campaign
Presented by: Don Burton
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receive the presentation by Don Burton regarding the 2020 Poppy
Campaign, as information.
8.Public Meetings
9.Planning Reports
10.Delegations
10.1.Tillsonburg BIA Delegation
Presented by: Mark Renaud, Executive Director
11.Deputation(s) on Committee Reports
12.COVID-19
13.Information Items
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13.1.Oxford County Staff Report PW 2020-47 - School Bus Stop Arm Camera Regulatory
Framework
13.2.Tillsonburg BIA Resolution Re: Levy Write-off Policy
13.3.Tillsonburg BIA Resolution Re: Town Hall Project
13.4.Tillsonburg BIA Resolution Re: 2021 Budget
13.5.Tillsonburg BIA Resolution Re: BIA Zone Expansion
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receive Oxford County Staff Report PW 2020-47, and the Tillsonburg
BIA resolutions regarding the levy write-off policy, the Town Hall Project, the BIA
2021 budget and the BIA zone expansion, as information.
14.Staff Reports
14.1.Chief Administrative Officer
14.2.Clerk's Office
14.2.1.CLK 20-37 Temporary Patios during Winter
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council supports the extension of temporary patios during the winter
period.
14.3.Development and Communication Services
14.3.1.DCS 20-24 Offer to Purchase - Van Norman Innovation Park
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receive report DCS 20-24 Offer to Purchase – Van Norman
Innovation Park;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with 2776807 Ontario Inc
for a six acre parcel of land within the Van Norman Innovation Park.
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14.4.Finance
14.4.1.FIN 20-35 Safe Restart (Municipal Operating Fund) - Phase 2
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 20-35 Safe Restart (Municipal Operating
Stream) - Phase 2 as information;
AND THAT Council authorize the Treasurer to submit an application for
Phase 2 funding under the Safe Restart (Municipal Operating Fund)
Program for financial assistance to further mitigate 2020 COVID-19
operating impacts.
14.4.2.FIN 20-36 Development Charge Study and By-Law Update Proposal
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 20-36 Development Charge Study and
By-Law Update Proposal as information;
AND THAT Council pass a resolution to authorize the Town to participate
in a joint study with the County and area municipalities to undertake a
review and update the current Development Charges background study
and by-law to reflect amendments to changes in legislation, and that this
study be funded from the Development Charges Reserve.
14.5.Fire and Emergency Services
14.6.Operations
14.6.1.OPS 20-36 TGO Christmas Bus
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council authorize the T:GO bus to operate on Saturday November
28th, December 5th, 12th and 19th;
AND THAT the cost to provide this service be paid through the T:GO
operating budget;
AND THAT Sponsorship opportunities be made available to offset any
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operating costs.
14.7.Recreation, Culture & Park Services
14.7.1.RCP 20-36 Oxford-Broadway Parkette Christmas Tree
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT report RCP 20-36 Oxford-Broadway Parkette Christmas Tree be
received as information;
AND THAT Council support the recommendations of the Parks,
Beautification and Cemeteries Advisory Committee that a felled Christmas
tree serve as the Town Christmas Tree in the Broadway Oxford Parkette
for 2020;
AND THAT a public consultation survey be developed to assist the Town in
making a long-term decision with regard to the placement of the existing
Fountain and/or a permanent Town Christmas Tree as a feature or features
in the redesign of the Oxford Broadway Parkette.
15.New Business
16.Consideration of Committee Minutes
16.1.Committee Minutes
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Transit Advisory Committee minutes dated
October 6, 2020, the Culture, Heritage, and Special Awards Advisory Committee
minutes dated October 7, 2020 and October 21, 2020, and the Memorial Park
Revitalization Advisory Committee minutes dated October 21, 2020, as information.
16.2.Long Point Region Conservation Authority Minutes
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Conservation Authority Board of
Director minutes dated September 2, 2020, as information.
16.3.Business Improvement Area Minutes
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Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Council receive the BIA Board of Director minutes dated July 23, 2020, as
information.
17.Motions/Notice of Motions
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
19.1.A By-Law to authorize an agreement of purchase and sale with 2776807 Ontario Inc
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT A By-Law to authorize an agreement of purchase and sale with 2776807
Ontario Inc, be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
20.Confirm Proceedings By-law
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-102, to Confirm the Proceedings of the Council Meeting held on October
26, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
21.Items of Public Interest
22.Adjournment
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT the Council Meeting of Monday, October 26, 2020 be adjourned at ____ p.m.
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1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, October 13, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:30 p.m.)
Resolution # 2020-450
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider four matters of a proposed
or pending acquisition or disposition of land by the municipality or local board.
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2
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within VIP)
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (lands within VIP)
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2020-451
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Tuesday, October 13,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-452
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the Council meeting held on Monday, September 28, 2020,
be approved.
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Carried
7. Presentations
7.1 Proposed Intercommunity Bus Transit Partnership
David Simpson, Oxford County, appeared before Council to provide an
overview of the proposed intercommunity bus transit partnership.
Opportunity was provided for comments and questions from Council.
Mr. Simpson noted that the approximate cost of the proposed transit
system would be 19 cents per Oxford County resident. Details regarding
which municipal partners would be responsible for absorbing financial
shortfalls have not be determined.
Resolution # 2020-453
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the delegation regarding the Proposed
Intercommunity Bus Transit Partnership, as information.
Carried
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
COVID-19 Mayor's Bulletins are released weekly on the Town of Tillsonburg
website.
Details were provided regarding the Ministry of Energy, Northern Development
and Mines' announcement on October 13, 2020 on Ontario's efforts to keep
energy costs low for families, small businesses and farmers.
13. Information Items
13.1 Solicitor General Updates
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13.2 Ministry of Municipal Affairs and Housing Re: Helping Tenants and
Small Businesses Act, 2020
Resolution # 2020-454
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the correspondence from the Solicitor General
dated October 2, 2020 and the correspondence from the Ministry of
Municipal Affairs and Housing dated October 8, 2020, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 20-13 NextGen 911 Telephone Software Upgrade
Resolution # 2020-455
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report FRS 20-13 NextGen 911 System
Software Upgrade;
AND THAT the capital costs incurred to migrate off our existing
Legacy Norstar software (circa 2001) and move to Avaya IP Office
that is NextGen 911 ready and will meet the compatibility and
security requirements moving forward, be approved for the 2020
budget year, with the funds drawn as such; $13,000 from the Fire
Reserve and $22,000 from the Asset Management Reserve.
Carried
14.6 Operations
14.7 Recreation, Culture & Park Services
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5
14.7.1 RCP 20-35 RCP Departmental Service Review Update
Staff noted that recommendations from the report will be distributed
to the appropriate advisory committees for review.
Resolution # 2020-456
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Report RCP 20-35 RCP Departmental Service Review
Update be received as information.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
It was noted that staff will be reviewing sloping at two airport hangers to
determine options to reduce the slope. Information on this review will be
brought forward to Council at a later date.
Staff provided an update regarding tree planting and pathway installation
at Memorial Park.
It was noted that the Museum Advisory Committee need to review the
minutes of their September 24, 2020 meeting.
Staff noted that an updated Cemetery By-Law will be brought forward for
Council's consideration at a later date.
Resolution # 2020-457
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Airport Advisory Committee minutes dated
September 17, 2020, the Memorial Park Revitalization Advisory
Committee minutes dated September 23, 2020, the Museum Advisory
Committee minutes dated September 24, 2020, and the Parks,
Beautification and Cemetery Committee minutes dated October 1, 2020,
as information.
Carried
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17. Motions/Notice of Motions
There was consensus that the requested report be included in a 2021 business
plan to be addressed when staff have time.
Resolution # 2020-458
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Staff bring a report to Council with options that take into consideration
ways to ensure that the Town of Tillsonburg promotes the preservation and
growth of its’ tree canopy as the Towns’ development footprint grows.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
20. Confirm Proceedings By-law
Resolution # 2020-459
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-098, to Confirm the Proceedings of the Council Meeting held
on October 13, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Councillor Rosehart asked that residents not rake leaves onto the roadway.
Council will meet on Monday, October 19, 2020 at 4:30 p.m. via video
conference for the purpose of holding public meetings for p lanning applications.
The next regular Council meeting will be held on Monday, October 26, 2020 at
6:00 p.m. via video conference.
22. Adjournment
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7
Resolution # 2020-460
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of October 13, 2020 be adjourned at 7:31p.m.
Carried
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Report No: PW 2020-47
PUBLIC WORKS
Council Date: October 14, 2020
Page 1 of 4
To: Warden and Members of County Council
From: Director of Public Works
School Bus Stop Arm Camera Regulatory Framework
RECOMMENDATIONS
1. That County Council receive Report No PW 2020-47 titled “School Bus Stop Arm
Camera Regulatory Framework” for information;
2. And further, that a copy of Report No PW 2020-47 be circulated to Area
Municipalities.
REPORT HIGHLIGHTS
The Province of Ontario has introduced a new regulatory framework as of September 1,
2020, which sets out evidentiary rules to govern school bus stop arm camera programs and
the use of photographic evidence in court without a witness.
School bus laws have been further expanded, making it illegal to pass a stopped school bus
that has a stop arm extended regardless of whether the bus’s overhead red flashing lights
are activated.
Staff are participating in the School Bus Camera Municipal Working Group sponsored by the
Ontario Traffic Council to develop a consistent and sustainable program.
Implementation Points
Development of a school bus camera program will proceed throughout 2021 and will be
presented to County Council for future consideration.
Council updates will be provided as appropriate and at key stages throughout program
development.
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Report No: PW 2020-47
PUBLIC WORKS
Council Date: October 14, 2020
Page 2 of 4
Financial Impact
A financial contribution of $1,000, funded from the 2020 Road Operations budget, has been
made to the Ontario Traffic Council to participate in the School Bus Camera Municipal Working
Group.
Development of a school bus camera program in Oxford County will include a financial plan for
Council’s consideration.
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
There are no risks associated with the adoption of the recommendations contained in this
report.
Strategic Plan (2015-2018)
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting
held May 27, 2015. The initiative contained within this report supports the Values and Strategic
Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:
3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and
provincial policy with implications for the County by:
- Advocating for federal and provincial initiatives that are appropriate to our county
DISCUSSION
Background
County Council adopted the recommendations in Report No. PW 2020-24 in response to
Highway Traffic Act (HTA) amendments that were posted on the Ontario Regulatory Registry on
May 12, 2020 for public comment. The proposed HTA amendments were intended to set out
evidentiary requirements to govern school bus stop arm camera programs and eliminate the
burden previously imposed on school bus drivers who would often serve as a witness to school
bus passing offences.
Following public consultation, the Ontario Ministry of Transportation (MTO) filed Ontario
Regulation 424/20: School Bus Cameras which came into effect on September 1, 2020. This
new regulatory framework will allow Municipalities to use evidence from on board camera
systems in court without requiring a witness. The MTO also developed a guidance document to
assist municipalities in developing school bus stop arm camera programs.
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Report No: PW 2020-47
PUBLIC WORKS
Council Date: October 14, 2020
Page 3 of 4
In addition to O Reg 424/20, the school bus laws have been further expanded in the HTA
making it illegal to pass a stopped school bus that has a stop arm extended regardless of
whether the bus’s overhead red flashing lights are activated. This will make it easier to
demonstrate that an offence has occurred using camera technology.
Comments
Implementation of a school bus camera program supports the development of the County-wide
road safety strategy identified in the 2019 Oxford County Transportation Master Plan as well as
ongoing efforts for traffic calming and road safety initiatives. Public consultation, as part of
recent undertakings by staff to review traffic speeds and road safety issues in various
communities, has identified illegal passing of stopped school buses as a concern for residents.
The use of flashing red lights and stop arms effectively protects the safety of children when
boarding and disembarking school buses. In Oxford County, there have been 19 charges on
record since January 1, 2015 for drivers failing to stop for a school bus (although the number of
occurrences are thought to be higher than actual conviction rates based on public feedback).
Enforcement of school bus passing violations has historically relied on targeted police patrols
and offences being reported by witnesses. School bus camera programs will support traditional
enforcement activities and increase conviction rates that will ultimately promote driver
compliance. Public education, as part of the program implementation, will further increase
awareness of the critical need for drivers to obey school bus passing laws under the HTA.
In consideration of a school bus camera program in Oxford County, staff have joined a
municipal working group established by the Ontario Traffic Council (OTC). The objective of the
OTC municipal working group is to develop a consistent and sustainable automated school bus
camera system program for Ontario municipalities that will further protect the safety of school
children. Further collaboration with stakeholders - school bus operators, school boards and
municipal partners - will be initiated as program guidelines are developed.
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Report No: PW 2020-47
PUBLIC WORKS
Council Date: October 14, 2020
Page 4 of 4
Conclusions
School bus camera programs will enhance school bus safety and promote driver compliance of
school bus passing laws. Automated enforcement will support traditional enforcement activities
and eliminate the requirement for a witness to appear in court.
SIGNATURES
Report Author:
Original signed by:
Frank Gross, C. Tech
Manager of Transportation and Waste Management Services
Departmental Approval:
Original signed by:
David Simpson, P.Eng., PMP
Director of Public Works
Approved for submission:
Original signed by:
Michael Duben, B.A., LL.B.
Chief Administrative Officer
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Page 1 of 3
Subject: Temporary Patios during Winter
Report Number: CLK 20-37
Author: Michelle Smibert, Town Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
THAT Council supports the extension of temporary patios during the winter period.
BACKGROUND
At the Council meeting held on June 11, 2020, the Council supported the inclusion of
municipal property for the use of outdoor patios through the encroachment by-law
process. Attached to the staff report was a guideline document which outlined certain
criteria and regulations to be met.
In total, the Town received four (4) applications for encroachment agreements to allow
restaurants to utilize municipal property to have a patio area as an extension of their
restaurant seating capacity. Staff have received positive feedback regarding the quick
response and turn around to review applications and to work with the businesses to
ensure that the guidelines are being met.
With the continuation of the pandemic, staff undertook a change to the guidelines to
allow for the extension of the patio season from October 1 st to November 1, 2020.
DISCUSSION
The BIA has indicated that they will be reviewing temporary winter patios at an
upcoming meeting and have already asked for the Town to allow for temporary patios
this winter season to support those restaurants affected by the COVID-19 restrictions
placed by the Province (ie reduced seating capacity.)
Other municipalities like Toronto, Ottawa, County of Brant have made decisions to allow
for winter patios under certain conditions and while meeting required guidelines and
legislation. With the winter and cooler temperatures and wind, most winter patios look
for a structure to provide some shelter for the patrons. The erection of structures is
subject to Building Code provisions and also Fire Code requirements.
Town staff are supportive of temporary winter patios on the condition that each patio
owner make an application that can be reviewed by the staff team for approval. Staff is
still working on the additional guidelines for winter patios but would like to obtain Council
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CLK 20-37
Page 2 of 3
support before finalizing the required regulations that must be met. Although we are
currently consulting with other municipalities, we are finding that others are also in the
process of putting together guidelines at this time.
Areas to be addressed as part of the guidelines include: compliance of the structure
with the Ontario Building Code, engineering to verify snow loads and anchorage,
ensuring that any patios on municipal property do not impede traffic, winter
maintenance of sidewalks, flame spread rating compliance, fire safety plans, Health Unit
regulations/guidance measures, etc. Staff will again work with each patio owner to
ensure that the guidelines can be met while noting that any final approval will be subject
to an inspection or a series of inspections. Due to the fact that these patio owners are
using municipal property and to ensure that we are meeting the minimum maintenance
standards as prescribed by the legislation, there may be some locations where outdoor
winter patios may not work.
Staff would like to note that any winter patio approval would be able to be in effect until
the spring or mid March of 2021. Prior to that date, staff will be measuring the success
of the pilot program and will bring forward a report for Council to review as part of a
permanent patio program with any updated guidelines.
CONSULTATION
Public Works Manager, Chief Building Official, Fire Chief, other municipalities, Cowan
Insurance, South West Public Health Unit.
FINANCIAL IMPACT/FUNDING SOURCE
Council has previously indicated that fees and charges are temporarily waived for 2020.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
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CLK 20-37
Page 3 of 3
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Report CLK 20-33 Temporary Patios
Report Approval Details
Document Title: CLK 20-37 Winter Patios.docx
Attachments:
Final Approval Date: Oct 21, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Oct 21, 2020 - 12:36 PM
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Subject: Temporary Patios on Municipal Property
Report Number: 20-23
Author: Michelle Smibert, Town Clerk
Meeting Type: Council Meeting
Meeting Date: Thursday, June 11, 2020
RECOMMENDATION:
THAT Council temporarily supports the inclusion of municipal property for the use of
outdoor patios through the Encroachment By-law process;
AND THAT all fees and charges are temporarily waived for restaurants choosing to use
municipal property in 2020.
BACKGROUND:
At the Council meeting held on May 25th 2020, Council received a request from the BIA
for the approval of “pop up” patios and asked staff to review and provide a report for
Council consideration.
DISCUSSION:
Operations Services, Building and Clerk’s staff have had meetings with the BIA to
discuss this matter. Staff have reviewed and considered similar projects in other
municipalities such as Hamilton, Stratford, Woodstock and London. Some
municipalities have allowed outdoor patios even before COVID-19 while others are
allowing them on a pilot or temporary basis to assist with the recovery of the bar and
restaurant community during this trying time.
The current version of the Town’s Zoning By-Law, Section 5.23 allows for outdoor
patios. During the discussion, it was suggested that the current Encroachment Permit
Application process be used to review and approve these requests. While the original
request came from the BIA for downtown restaurants, the working group has talked
about and agrees that restaurants outside the downtown area would be able to
encroach onto municipal property to set up a temporary outdoor patio if ample space is
not available on private property and as long as the guidelines are followed to the
satisfaction of Town staff. The COVID Task Force at their meeting held on June 3rd
2020 also passed a resolution to include “all businesses” in the outdoor
patio/encroachment program.
Staff feel it is important to have a guidance document for those bars and restaurants
looking to setup an outdoor patio so that they are aware of what is required to locate an
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CLK 20-23
Page 2 of 3
outdoor patio on municipal property. The attached guideline document is modeled after
the City of Woodstock’s document.
The Building Department met with the BIA representative on site for a couple of
restaurant properties to see how outdoor patios can be accommodated while still
allowing for a barrier free pedestrian corridor. It was noted that due to the requirement
to accommodate physical distancing as a result of COVID-19, it is important that
adequate room for pedestrians on the sidewalk within the downtown be provided.
The BIA has indicated that the cost of outdoor patio furniture is the responsibility of the
bar or restaurant and noted that they have outdoor patio furniture that will not be set out
downtown this summer that bars and restaurants will be able to access.
Some municipalities that have allowed outdoor patios on municipal property even before
COVID-19 charge for usage of this space. It is recommended that no fee s be charged
for the space at this time due to the economic hardship being experienced by bar and
restaurant community.
CONSULTATION:
BIA, Operations Services Department, Building Department
FINANCIAL IMPACT/FUNDING SOURCE:
No cost to the Town other than the administrative time to review and approve
applications and the labour time to temporarily setup traffic safety devices (i.e. traffic
barrels, barricades, cones, etc.).
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CLK 20-23
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COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Guidelines
Appendix B – Letter from the Province regarding regulatory changes to the AGCO
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Page 1 of 4
Outdoor Patios/Encroachment on
Municipal Property
Draft Guidelines
The Town of Tillsonburg allows downtown eating establishments or coffee shops to
establish temporary seasonal patios by using on-street parking spaces along municipal
streets which have curb side on street parking as well as in municipal parking lots.
The 2020 outdoor patio season is established between June 12 to October 1.
All outdoor patios and/or sidewalk by-passes must be designed and constructed to the
satisfaction of the Town of Tillsonburg.
LOCATION
Permitted only on streets with existing on-street parking or in municipal parking
lots.
Curb side patios will be permitted only where the outdoor patio installation can be
located directly in front of the associated business.
Parking lot outdoor patios will be permitted only where a municipal parking lot is
located adjacent to the associated business.
Curb side patios must be located at least one (1) parking stall away from an
intersection.
Proposals will be assessed and approved in accordance with vehicle volumes,
sightlines and visibility to the satisfaction of Town staff.
Proposals must not obstruct underground utility access, electrical transformer
vaults, utility boxes, loading zones, transit stops and other infrastructure
Proposals must avoid conflicts with existing pedestrian crossings or provide
options of maintaining a barrier free pedestrian corridor.
DESIGN STANDARDS
All parts of the outdoor patio and/or sidewalk by-pass must adhere to Ontario
Regulation 191/11 Integrated Accessibility Standards Part IV.1 Design of Public
Spaces Standards.
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Where there are residential dwellings in the same building the outdoor patio
should not interfere with the ability of first responders to access the building.
Any outdoor patio deck or sidewalk by-pass design will vary depending on the
slope of the street and the overall design of the structure. The sub-structure
must accommodate the crown of the road and provide a level surface for the
patio or sidewalk by-pass.
Any gates must swing into the patio space and not obstruct the sidewalk
Tables shall not exceed a height of 0.865 metres (34”) above the finished floor of
an outdoor patio.
No umbrellas or other treatments can extend into the sidewalk or travelled
portion of the roadway.
Any lighting will be subject to review and shall be designed and installed in such
a way as to not create a visual or physical distraction to the travelling public on
the sidewalk or roadway.
The outside edge of the outdoor patio must be at least 0.5m (20”) from the
travelled portion of the roadway, creating a 0.5m (20”) clear zone.
At each end of the parking space, wheel stops must be placed 1.2m (48”) from
the edge of patio to provide a buffer from the next parking stall.
Proposals must have vertical elements that that are at least 1.2m (48”) high that
make them visible to traffic, such as flexible posts or bollards or landscape
planters and include reflective elements so as to be visible by traffic at night.
These elements should be placed 0.5m (20”) from both corners of the outdoor
patio and be in line with the edge of the patio that is parallel to the travelled
portion of the roadway.
The patio surface must be designed for easy removal and to prevent damage to
the underlying infrastructure. The applicant’s plan for affixing wheel stops and
flexible reflective posts must be included as part of the application package and
requires acceptance by the Town.
Guardrails or Railings must be present on at least the three sides of an outdoor
patio located within an on-street parking area and shall be constructed to the
following specifications:
o must be a minimum of 0.91m (36”) and no higher than 1.07m (42”) in
height.
o must be designed and attached in a manner to resist a concentrated load
at any point of not less than 1 kN, and,
o must be designed and attached in a manner to resist a uniformly
distributed load of 0.75 kN/m.
The outdoor patio must not interfere with proper drainage of the roadway
(curbs/catch basins in the immediate area must be free of obstructions)
Any necessary maintenance completed by the Town will be at cost of staff time
plus administration.
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Page 3 of 4
COPY OF CURRENT LIABILITY INSURANCE
General Liability Insurance from an insurer licensed in the Province of Ontario for
$2 million per occurrence with an aggregate limit of no less than $5 million to the
Town of Tillsonburg against any liability for property damage or personal injury,
negligence including death which may arise from the applicants operation s under
this agreement. The Town of Tillsonburg must be included as an “Additional
Named Insured”. In addition the Commercial General Liability shall contain Cross
Liability and Severability Clauses and Products & Completed Operations
coverage including a standard contractual liability endorsement.
ADDITIONAL CRITERIA
Any outdoor patio arrangement must accommodate 2m physical distancing within
the proposed layout.
Smoking shall be prohibited on any outdoor patio, pursuant to the Smoke-Free
Act with ‘no smoking’ signage posted at the entrance/exit.
Applicants must provide notice to adjacent business neighbours of their
proposals.
Applicants accept responsibility for any and all damages that occur to the
platform or patio and associated fixtures and chattels.
Electrical power cords or any device that crosses the travelled portion of the
sidewalk will not be permitted.
All eating establishment or coffee shop must provide a minimum of 6 non-
alcoholic menu items.
Outdoor food preparation will not be permitted
Business owners interested in obtaining a liquor license for the outdoor patio will
require license approval from the AGCO. This is a separate process to be
undertaken by the applicant.
Businesses are required to maintain the occupied space AND pedestrian
bypass/boardwalk free of litter and debris during occupancy and immediately
after the structure is removed.
The Applicant agrees to comply with the hours of operation established in any
subsequent lease agreement.
Upon completion of any work, the Applicant agrees to restore the property at its
expense to the satisfaction of the Town of Tillsonburg and to remove all debris
and rubbish.
Outdoor patios shall comply with all applicable Town By-laws.
The Town of Tillsonburg reserves the right to cancel the lease of any municipal
space at any time for failure to comply with the conditions described above .
APPLICATION REQUIREMENTS
Please follow the steps below to submit an application;
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Page 4 of 4
Prepare plans and drawings of the proposed outdoor patio installation(s) with
dimensions in accordance with the criteria outlined above.
Complete the Encroachment Permit Application Form.
APPROVAL PROCESS
Step 1 – Submit your Encroachment Permit application, as above, and copies of the
required plans and drawings to:
Tillsonburg Town Hall
Attn: Temporary Outdoor Patio Program / c/o Operations Services
204-200 Broadway Street
Tillsonburg, ON N4G 5A7
Step 2 – Revise application in response to staff comments, as necessary.
Step 3 – Clear conditions of approval.
Step 4 – Construct outdoor patio installation(s).
Step 5 – Contact Town staff re: inspection.
Step 6 – Obtain final approval.
All applications submitted will be reviewed/approved by Town staff.
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Our Reference #: M-2020-6431
June 8, 2020
Dear Head of Council:
We know that people, businesses and municipalities in Ontario have been significantly affected
by the COVID-19 outbreak, including our hospitality sector and workers. Restaurants, bars and
other licensed establishments like tap houses and breweries play an essential role in the success
of local economies and the vibrancy of communities in our province. That is why our
government is committed to supporting them, while doing all we can to keep people safe based
on the guidance of public health experts.
Early on in this public health emergency the Attorney General led our government’s swift action
to allow licensed restaurants and bars to offer takeout and delivery of alcohol with food orders,
to extend all liquor licenses for three months at no extra cost to licensees and to reduce the
minimum price restaurants and bars are required to sell spirits at by 33 per cent.
Last fall Minister Sarkaria tabled the Smarter for Business, Better for People Act which, since
passed, gives restaurants, bars and breweries the ability to allow dogs in outdoor eating areas,
like patios and inside food premises where only pre-packaged and/or low risk foods are served.
This change has provided more flexibility and business opportunities to the hospitality sector.
There is still more that can be done. Each of us have heard loud and clear the calls from
municipalities and the hospitality sector to allow licensed establishments to extend their outdoor
patio licenses for the duration of summer and into the fall. The current process is time-
consuming and presents too many barriers for businesses already struggling to succeed in the
face of COVID-19.
We are therefore pleased to inform you that, as the Minister responsible for the regulation of
alcohol sale and consumption in Ontario, the Attorney General has implemented regulatory
changes that give the Alcohol and Gaming Commission of Ontario (AGCO) the discretion to
allow licensed establishments to temporarily add or increase the size of their patios once they
are permitted to reopen. These opportunities will be available to all licensed establishments,
whether or not they currently have a patio, and will be subject to any additional requirements set
out by the AGCO and municipality (such as by-laws or other restrictions).
The Attorney General and Ministers of Municipal Affairs and Housing and Small Business and
Red Tape Reduction recognize the need to give licensed establishments certainty as they prepare
to operate their businesses safely, successfully and respectful of social distancing protocols. That
is why we came together quickly to find an effective solution as Ontario gradually re-opens its
economy.
…/2
Attorney General
McMurtry-Scott Building
720 Bay Street
11th Floor
Toronto ON M7A 2S9
Tel: 416-326-4000
Fax: 416-326-4007
Procureur général
Édifice McMurtry-Scott
720, rue Bay
11e étage
Toronto ON M7A 2S9
Tél.: 416-326-4000
Téléc.: 416-326-4007
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-2-
Additionally, we encourage you and your municipal council to look at the options available to
support your Main Streets. A few innovative municipalities have considered extending patios
onto sidewalks and into parking lots, allowing the alternative use of a section of downtown
streets, or transforming public parks into food gardens. We encourage you to consider what may
work in your community to support our small businesses.
We look forward to seeing the Ontario spirit in action as licensed establishments take advantage
of this latest change and municipalities launch plans to further support their local hospitality
sectors this summer while keeping their communities safe and following all public health
guidance.
Sincerely,
Doug Downey Steve Clark Prabmeet Sarkaria
Attorney General Minister Associate Minister
Municipal Affairs and Housing Small Business and
Red Tape Reduction
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Page 1 of 3
Subject: Offer to Purchase – Van Norman Innovation Park
Report Number: DCS 20-24
Author: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
THAT Council receive Report DCS 20-24 Offer to Purchase – Van Norman Innovation
Park;
AND THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with 2776807 Ontario Inc for a six acre parcel of
land within the Van Norman Innovation Park.
BACKGROUND
The purpose of this report is to seek Council direction with respect to an Offer to
Purchase (see attached) received from 2776807 Ontario Inc regarding a 6-acre parcel
of industrial land in the Van Norman Innovation Park. The offer to purchase is for a
multi-unit industrial plaza with six buildings being proposed ranging from 20,000 square
feet to 30,000 square feet each and totaling 120,000 to 180,000 squa re feet at full
buildout. The developer’s plan is to offer a wide variety of space for start -up and
established businesses in the advanced manufacturing, information technology,
construction and processing, etc, sectors. They are also considering a unique
contractor type space that will offer warehouse/office space along with a small exterior
compound at the rear of the property. It is estimated that the development will support
in excess of 100 jobs at full buildout.
DISCUSSION
2776807 Ontario Inc is a newly formed corporation comprised of existing developers
and business owners from Tillsonburg. These individuals are already contributing to the
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DCS 20-24
Page 2 of 3
Town’s growth and economic development and since they have had success in
partnering with the Town on residential site development, they are interested in
industrial development.
Their proposed buildings along the Highway 3 frontage would be designed to be
attractive and meet the Town’s terms and conditions as outlined in Scheduled D
(Development Covenants) of the Agreement.
The offer would be conditional until such time as the Town is able to provide transfer the
property after which it would close within 20 days. If approved, the Buyer is planning to
move forward with seeking approvals through the Town’s Site Plan and Building Permit
processes concurrent with the construction of the Innovation Park.
Subject Property – Proposed 6 Acre Site with Option on 2 acre portion of the 4
Acre Site
CONSULTATION/COMMUNICATION
There has been no public consultation with respect to this offer to purchase although
the Van Norman Innovation Park has been well advertised including on the Town’s
website, an on-site sign that has been present since 2009, various advertising
opportunities, etc.
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DCS 20-24
Page 3 of 3
Staff has provided the offer to Duncan, Linton LLP and their advice has been
incorporated into the final agreement.
Staff reviewed the offer to purchase with the Economic Development Advisory
Committee at their October 13, 2020 meeting and they provided the following
recommendation:
THAT the Economic Development Advisory Committee supports the sale of six
acres of land in the Van Norman Innovation Park to 2776807 Ontario Inc based
on the information provided.
FINANCIAL IMPACT/FUNDING SOURCE
The offer has been submitted at the Town’s asking price of $50,000/acre, as approved
by Council at their November 26, 2018 meeting. The total value of the offer is
$300,000. These funds will be used to offset the development costs for the Van
Norman Innovation Park.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
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Page 1 of 3
Subject: Safe Restart (Municipal Operating Fund) - Phase 2
Report Number: FIN 20-35
Author: Sheena Pawliwec, CPA, CGA
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
THAT Council receives report FIN 20-35 Safe Restart (Municipal Operating Stream) -
Phase 2 as information;
AND THAT Council authorize the Treasurer to submit an application for Phase 2
funding under the Safe Restart (Municipal Operating Fund) Program for financial
assistance to further mitigate 2020 COVID-19 operating impacts.
BACKGROUND
On July 27, 2020 the Province released multiple funding announcements under the
Safe Restart program. This funding includes up to $4 billion in COVID-19 emergency
assistance to Ontario’s 444 municipalities. Under the municipal operating stream of this
funding, $1.39 billion is available to municipalities to address operating pressures and
local needs. This stream is allocated in two phases: 50% under Phase 1 for all
municipalities, and 50% under Phase 2 for municipalities that require additional funding.
Phase 1 of this funding stream was allocated on a per household basis and on August
12, 2020 the Town of Tillsonburg received a funding notice of $461,700. To be
considered for Phase 2 funding, municipalities are required to submit reports outlining
their COVID-19 operating costs and pressures by October 30, 2020.
This staff report is seeking Council’s authorization for the Treasurer to submit an
application for Phase 2 funding under the Safe Restart Program for additional financial
assistance to further mitigate 2020 COVID-19 operating impacts.
DISCUSSION
The Safe Restart (Operating Stream) – Phase 2 application requires a Council
resolution specifically requesting financial assistance under the Phase 2 intake. In
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FIN 20-35
Page 2 of 3
addition to a resolution of Council, a comprehensive reporting template must be
completed by the Treasurer as part of the application package. This report is designed
to provide an overall picture of the municipality’s 2020 financial position including
information about service adjustments, use of reserves, and other measures taken to
mitigate 2020 COVID-19 related operating impacts.
Funding will be allocated only to municipalities that require additional financial
assistance towards 2020 expenditures and revenue losses beyond the funding provided
under Phase 1. Municipalities who are eligible and approved to receive funding under
Phase 2 will be informed before the end of December 2020, and payment will be
received in early 2021.
FINANCIAL IMPACT
At the September 14, 2020 Council meeting, report FIN 20 -33 Projected 2020 Year-end
COVID-19 Financial Impact was provided for information. The forecasted net year-end
impact figure was estimated to be in the range of a $130,000 to $160,000 deficit,
excluding non-pandemic related departmental variances. Awarded Phase 2 funding
would assist with further offsetting this impact allowing the Town to retain its Tax Rate
Stabilization reserve fund balance.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
Attachments:
Appendix A - Safe Restart (Operating Stream) – Phase 2 Information Letter
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FIN 20-35
Page 3 of 3
Report Approval Details
Document Title: FIN 20-35 Safe Restart (Municipal Operating Fund) - Phase
2.docx
Attachments: - FIN 20-35 - Appendix A - Safe Restart (Municipal Operating Fund) - Phase
2 Information Letter.pdf
Final Approval Date: Oct 21, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Oct 21, 2020 - 12:54 PM
Michelle Smibert - Oct 21, 2020 - 12:55 PM
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234-2020-4339
October 1, 2020
Dear Head of Council:
Under the federal-provincial Safe Restart Agreement, the Ontario government is
providing up to $4 billion in emergency assistance so that municipalities are supported as
they respond to COVID-19. Funding for municipalities under the Safe Restart Agreement
is being provided through four streams: the Social Services Relief Fund and Municipal
Operating Funding that are being implemented by my ministry, as well as funding
streams for public health and transit being administered by the Ministry of Health and
Ministry of Transportation respectively. On August 12, 2020, I wrote to advise of your
municipality’s allocation under Phase 1 of the Municipal Operating Funding stream. The
ministry is currently in the process of making those payments. Today, I am writing to
provide information on applying for additional funding under Phase 2 of the Municipal
Operating Funding stream.
Our government recognizes that municipalities play a key role in delivering the services
that Ontarians rely on and are at the frontlines of safely reopening our economy. Through
Phase 2, we are committed to providing further financial support to those municipalities
that require additional funds to address extraordinary operating expenditures and
revenue losses arising from COVID-19 in 2020, over and above the allocation provided
under Phase 1.
Our government chose to distribute a very significant level of funding to municipalities
under Phase 1 – $695 million in total – because we wanted to ensure all municipalities
across our province could continue to deliver the important services their residents and
businesses rely on while supporting the safe reopening of our economy. For a majority of
municipalities, I anticipate this Phase 1 funding, together with the actions you have taken
to find efficiencies and address shortfalls, will be sufficient to manage 2020 financial
pressures arising from COVID-19. However, for the group of municipalities that has been
hardest hit financially by COVID-19, additional funding may be needed.
Requests for Phase 2 funding are due on October 30, 2020 and detailed information
about how to apply is now available to municipalities through the Transfer Payment
Ontario (TPON) system.
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél. : 416 585-7000
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- 2 -
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One of the requirements is a council resolution requesting financial assistance under
Phase 2. I want to emphasize that councils are responsible for assessing the financial
situation of their municipalities and proceeding with an application under Phase 2 only if
further assistance is needed to address COVID-19 pressures in 2020. Municipalities that
cannot demonstrate 2020 COVID-19 financial pressures in excess of their Phase 1
funding allocation will not be considered for additional funding under Phase 2.
In addition to a resolution of your municipal council, a reporting template must be
completed by the municipal treasurer as part of a municipality’s Phase 2 application
package. This report is designed to provide an overall picture of the municipality’s 2020
financial position and information about service adjustments, use of reserves, and other
measures being taken to manage 2020 COVID-19 operating impacts. Our government
will allocate Phase 2 funds to only those municipalities that need additional financial
assistance. The report also asks for information about your municipality’s strategies for
finding efficiencies and modernizing services. I look forward to learning about the
transformative work that I know is happening across Ontario’s municipal sector and your
efforts to keep taxes low for families in your communities.
We are not requiring municipalities to submit information about COVID -related costs
and revenue losses on a line-by-line basis, and as such the program will not offer a
direct line-by-line reimbursement for all COVID-related operating expenditures and
revenue losses reported. The federal government has stepped up. Our government is
providing an unprecedented level of provincial funding to support municipalities. And we
recognize that municipalities also have a critical role to play in finding efficiencies and
taking all available measures to address the financial challenges brought by COVID -19
so that they can continue to invest in infrastructure and deliver the services their
communities rely on during this extraordinary time.
As noted above, detailed information about how to apply for Phase 2 funding is now
available on Transfer Payment Ontario. The ministry will also offer webinars to support
treasurers and other municipal officials in understanding Phase 2 application
requirements and how to complete the required reporting template. Please note that
the deadline to submit applications is October 30, 2020. Municipalities may request
an extension November 6, 2020, but as noted in my letter of August 12, 2020 , we will be
unable to consider applications received after this date. I understand this timeline is
tight, but it is necessary to allow us to allocate funds to municipalities prior to the end of
the municipal fiscal year and meet our commitment to municipalities that need additional
help to manage 2020 financial impacts arising from COVID -19. Municipalities who are
eligible and approved to receive funding under Phase 2 will be informed before the end
of the calendar year and can expect to receive a payment in early 2021.
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- 3 -
I will continue to be a strong champion for municipalities as our government charts a
path to a safe, strong economic recovery. I extend my thanks to all 444 municipal heads
of council for your continued efforts to keep all of our communities across this province
safe and to deliver the services your residents and businesses need. Working together,
we will get Ontario back on track.
Sincerely,
Steve Clark
Minister of Municipal Affairs and Housing
c. Chief Administrative Officers and Treasurers
Page 55 of 98
Page 1 of 3
Subject: Development Charge Study & By-Law Update Proposal
Report Number: FIN 20-36
Author: Sheena Pawliwec, CPA, CGA
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
THAT Council receives report FIN 20-36 Development Charge Study & By-Law Update
Proposal as information;
AND THAT Council pass a resolution to authorize the Town to participate in a joint
study with the County and area municipalities to undertake a review and update the
current Development Charges background study and by-law to reflect amendments to
changes in legislation, and that this study be funded from the Development Charges
Reserve.
BACKGROUND
At the September 28, 2020 Council meeting, Council received a letter from the Minister
of Municipal Affairs and Housing informing that on September 18, 2020, the government
proclaimed the remaining amendments that were made to the Development Charges
Act and the Planning Act by Bill 108, the More Homes, More Choice Act, and Bill 197,
The COVID-19 Economic Recovery Act. Regulations were also filed that finalized the
framework for development charges, community benefit, and parkland. Municipalities
have two years to transition to the new regimes.
The Town of Tillsonburg passed Development Charges By-law No. 4315 on June 13,
2019 based on the background study prepared by Watson & Associates. The study was
done as a joint study with the area municipalities and the County of Oxford .
DISCUSSION
Upon the amendments being brought forward from the Development Act, the County
Treasurer along with the area Treasurer's requested a written proposal from Watson &
Associates to undertake a review and update the current Development Charges study
and by-laws to reflect the amendments under the new legislation(s).
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FIN 20-36
Page 2 of 3
On October 5, 2020 the County and area Treasurers reviewed the proposal submitted
by Watson & Associates. Staff is recommending that the Town participate in this joint
proposal to complete the necessary steps to update the Tillsonburg Development
Charges By-law to current legislation. Below are excerpts from the proposal highlighting
the projected work plan tasks and associated timelines.
FINANCIAL IMPACT/FUNDING SOURCE
The Town of Tillsonburg's share of the proposal is $7,290 (exclusive of taxes) and will
be funded from the Development Charges Reserve.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
Attachments:
None
Page 57 of 98
FIN 20-36
Page 3 of 3
Report Approval Details
Document Title: FIN 20-36 Development Charge Study and By-Law Update
Proposal.docx
Attachments:
Final Approval Date: Oct 21, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Oct 21, 2020 - 1:02 PM
Michelle Smibert - Oct 21, 2020 - 1:07 PM
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Page 1 of 2
Subject: T:GO Christmas Bus
Report Number: OPS PW 20-36
Author: Alex Piggott, C.E.T. CRS-S, Transit Coordinator
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
THAT Council authorize the T:GO bus to operate on Saturday November 28th,
December 5th, 12th and 19th;
AND THAT the cost to provide this service be paid through the T:GO operating budget ;
AND THAT Sponsorship opportunities be made available to offset any operating costs.
BACKGROUND
The T:GO transit service operates Monday to Friday from 6:00am to 6:00pm. Last year,
the service was provided on the four Saturdays prior to Christmas to promote shopping
opportunities within Tillsonburg with the support from the BIA to assist in providing the
service. In 2019, this Saturday service provided 142 additional trips on the T:GO
service.
DISCUSSION
The service agreement with the contractor provides pricing to operate the bus on
Saturdays. The attached advertising promotion sell sheet will be circulated to
businesses within the BIA to offer additional business promotion opportunities and seek
additional financial support for this service.
CONSULTATION
Staff have contacted the BIA and Voyago about this opportunity. Both are interested in
sponsoring this service for 2020.
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OPS 20-36
Page 2 of 2
The Tillsonburg Transit Advisory Committee supports this recommendation.
FINANCIAL IMPACT/FUNDING SOURCE
The cost to operate the transit service is $828 plus HST per day. The total cost to
provide this service on the four Saturdays prior to Christmas is $3,312 plus HST. This
cost will be funded through the transit operating budget.
The cost to produce and install the banner for the side of bus is approximately $2,800
plus HST. The BIA and Voyago have offered to provide $800 each towards the cost of
the banner on the side of the bus. Any additional sponsorships will be used to further
offset the cost to the Town.
The advertising of this service will be done through existing marketing contracts at no
additional cost to the Town.
Regular fares will be charged for this service.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – T:GO Christmas Bus Sponsorship
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T:GO Christmas Bus Sponsorship
The Town will be offering a Christmas bus on Saturdays November 28th, December 5th, 12th and 19st
to promote Christmas Shopping in the Downtown. The following sponsorship opportunities are
available:
Selection Level Costs Details
Gold $800 Large company logo displayed with all of the Towns
Advertising and Promotions of this service
Silver $600 Small company logo displayed with all of the Towns
Advertising and Promotions of this service
Frankincense $450 Company name in text displayed with all of the Towns
Advertising and Promotions of this service
Promotions include the Town’s website, Town’s newsletters Page, T:GO Facebook Page, Posters
distributed throughout the Town.
Completed forms need to be submitted to the Town of Tillsonburg office by October 30th. The
promotions campaign will start after Remembrance Day.
Please provide the following information:
Company Name:
Company Address for Invoicing:
Date:
Phone Number and/or email
address
Signature:
If your sponsorship level includes your company logo, a high resolution PNG image format will need to
be supplied to transit@tillsonburg.ca.
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Page 1 of 3
Subject: Oxford-Broadway Parkette Christmas Tree
Report Number: RCP 20-36
Author: Christopher Baird, Interim Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Monday, October 26, 2020
RECOMMENDATION
That Report RCP 20-36 Oxford-Broadway Parkette Christmas Tree be received as
information; and
That Council support the recommendations of the Parks, Beautification and Cemeteries
Advisory Committee that a felled Christmas tree serve as the Town Christmas Tree in
the Broadway Oxford Parkette for 2020; and
That a public consultation survey be developed to assist the Town in making a long-
term decision with regard to the placement of the existing Fountain and/or a permanent
Town Christmas Tree as a feature or features in the redesign of the Oxford Broadway
Parkette.
BACKGROUND
The purpose of this report is to report back to Council with the direction obtained a t the
September 14, 2020 Council Meeting whereby Mark Renaud, Executive Director of the
BIA, provided an overview of the BIA’s proposal for redesigning the Oxford-Broadway
Parkette with the inclusion of a live Christmas tree. After the Deputation, the following
Resolution was approved:
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the delegation by the Tillsonburg BIA, as
information; and
THAT Council direct the Director of Recreation, Culture and Parks to
review the proposal with the Parks, Beautification and Cemetery
Committee and report back at the earliest opportunity.
DISCUSSION
Staff are pleased to confirm that this matter was included in the Agenda for the most
recent meeting of the Parks, Beautification & Cemeteries Committee Meeting held on
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RCP 20-36
Page 2 of 3
October 1, 2020. Following a presentation and discussion, the following Resolution was
tabled and approved:
Resolution #3
Moved by: Penny Esseltine
Seconded by: Susan Saelens
THAT the Parks, Beautification and Cemeteries Advisory
Committee support the BIA's positioning of a felled Christmas tree
to serve as the Town Christmas Tree in the Broadway Oxford
Parkette in 2020. This to be followed by a public consultation to
assist the Town in making a long-term decision with regard to the
placement of the existing Fountain and/or a permanent Town
Christmas Tree as a feature or features in the redesign of the
Oxford Broadway Parkette.
Carried
Staff respectfully supports the Resolution as noted. Should Council approve the
proposed recommendation herein this report, staff and the Tillsonburg BIA will jointly
develop a post-Christmas survey and will share the results with Council in early 2021 to
determine next steps for the proposal.
CONSULTATION
This report has been prepared in consultation with staff in the Recrea tion, Culture &
Parks Department, members of the Parks, and Beautification & Cemeteries Committee.
FINANCIAL IMPACT/FUNDING SOURCE
There are no financial implications associated with this report.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
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RCP 20-36
Page 3 of 3
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
N/A
Report Approval Details
Document Title: RCP 20-36 Oxford-Broadway Parkette Christmas Tree.docx
Attachments:
Final Approval Date: Oct 21, 2020
This report and all of its attachments were approved and signed as outlined below:
Sheena Pawliwec - Oct 13, 2020 - 9:17 AM
Kyle Pratt - Oct 21, 2020 - 2:21 PM
Michelle Smibert - Oct 21, 2020 - 2:44 PM
Page 64 of 98
The Corporation of the Town of Tillsonburg
Tillsonburg Transit Advisory Committee Meeting
October 6, 2020
10:00 a.m.
Hybrid Meeting- Council Chambers, 200 Broadway, Suite 204 & Electronic Meeting MINUTES
Present: Sherry Hamilton, Kathryn Leatherland, Councillor Luciani, Stephanie Ellens -
Clark
Staff: Alex Piggott, Transit Coordinator; Laura Pickersgill, Legislative Services
Coordinator
Regrets: Lynn Temoin, Cindy Allen
1. Call to Order
The meeting was called to order at 10:04 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Kathryn Leatherland
Seconded by: Councillor Luciani
THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee
meeting of October 6, 2020, be adopted, as amended with the addition of item 6.10.
Carried
3. Adoption of Previous Minutes
Resolution #2
Moved by: Councillor Luciani
Seconded by: Kathryn Leatherland
THAT the Minutes as prepared for the Tillsonburg Transit Advisory Committee
meeting of September 1, 2020, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business & Reports
6.1 Christmas Bus
Alex provided a summary of the draft report to Council in regards to the Christmas
bus. The bus would run beginning November 28th on all Saturdays until Christmas.
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The BIA and Voyago are willing to sponsor part of this additional service. The
additional cost could be offset through available funds in the operating budget. Alex
will add information regarding fares into the draft report. There will be advertising
wrap on the busses to promote the additional service. It was suggested that this
wrap be more generic to use year after year.
Resolution #3
Moved by: Stephanie Ellens -Clark
Seconded by: Kathryn Leatherland
THAT the Tillsonburg Transit Advisory Committee endorses the Saturday Christmas
bus proposal.
Carried
6.2 Bus Decals
Alex will provide an update at the next meeting regarding decals that can be placed
on the bus letting the public know the bus is for public use. It was suggested that a
slogan be developed for this.
6.3 Bus Stop Review Discussion
This item will be added to the next agenda for further review and discussion. There
were concerns noted with lack of stop(s) on the northeast end of Town that is
experiencing a lot of development. Alex noted that the ridership statistic s provided
through the new service provider show s each stop usage. It was noted that this
information will be critical in analyzing the stops. Alex noted that the ridership
statistics may not be as accurate due to reduced ridership as a result of the COVID -
19 pandemic.
6.4 Norfolk Mall Bus Stop
There were concerns noted with the location and safety of the Norfolk Mall Bus Stop.
It was suggested to mitigate this issue that the stop could be moved under the
canopy of the old Walmart store at the Norfolk Mall, being that that part of the
sidewalk will include regular snow removal in the winter. It was noted that the stop
could potentially be under the Zehrs canopy. Alex will investigate these two options
and provide an update at the next meeting.
6.5 Larger Bus Stop Signs
There were concerns noted that the existing bus stop signs are too small and not
reflecting public usage. There were concerns brought up in the past that the signs
could not be bigger as this would not be permitted under the current signage by-law.
Staff noted that a request could be made by way of report to Council to amend the
signage by-law to allow for larger signs. It was suggested that the request include
the use of common sizing rather than a custom size to ensure pricing would be
reasonable. It was mentioned that these signs couldn’t be replaced entirely but that
they could be replaced as new stops ar e established and old stops are removed. It
was suggested that a soft launch to promote the service, such as adding temporary
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balloons, to bus stop signs could be done.
6.6 Moving hazardous stop (Simcoe St)
There were safety concerns noted regarding bus s top #24 at Simcoe Street and
Tillson Avenue. It was suggested that a temporary solution be to move the sign up a
few bus lengths along the road to reduce the potential for rear -ending the bus from
drivers turning the corner. Voyago has added ‘yield to bus signage’ on their
vehicles. It was suggested that adding “this bus makes frequent stops” onto the
busses exterior could be beneficial. Alex will review this idea further and bring this
forward to the next meeting.
6.7 Multi-Service Centre Senior Bus Passes
Kathryn provided an update on the Multi-Service Centre Senior Bus Passes. The
Multi -Service Centre was the successful recipient of provincial grant funding that is
aimed at assisting seniors and adults with disabilities with food insecurity as a res ult
of the COVID-19 pandemic. This fund has allowed the Multi-Service Centre to
subsidize the funds for the Meals on Wheels program and a grocery delivery
program. The Multi-Service Centre have partnered with the Helping Hand Food
Bank, the Ministerial Association and T:GO to share those funds to purchase bus
passes for seniors and adults with disabilities that are financially unable to purchase
so they can access a grocery store, pharmacy, etc.
6.8 Marketing Campaign
Alex noted that staff are currently working on a fall campaign with Norfolk County
and Middlesex County to promote the safety measures put in place to build
confidence in the service.
Laura will invite Colleen Pepper to the next meeting to discuss ideas for a fall
marketing campaign to promote the in-town bus service.
6.9 Ridership Statistics
Alex provided an overview of the ridership statistics. There was a discussion held
on the lack of ridership on the Port Burwell route. Alex is working with the
Municipality of Bayham to advertise this service in Port Burwell and noted there are
bus passes available in Port Burwell for purchase. Kathryn will review this further to
see if there are better ways to promote this.
Lynn’s daughter uses the Langton route on Tuesdays and Fridays and thinks the
service is great.
6.10 Committee Member Resignation
Resolution #4
Moved by: Kathryn Leatherland
Seconded by: Councillor Luciani
THAT the Tillsonburg Transit Advisory Committee accepts the resignation of
Committee Member, John Verbakel;
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AND THAT the Tillsonburg Transit Advisory Committee acknowledges the member’s
valuable contributions to the Committee.
Carried
Staff will advertise this vacant seat under the Terms of Reference.
6. Round T able
None
7. Next Meeting
Tuesday, November 17, 2020
It was suggested that members take a look at the new bus during its stop out front of
the Town Centre Mall before the next meeting. Alex will look into this further.
8. Adjournment
Resolution #5
Moved by: Councillor Luciani
Seconded by: Stephanie Ellens -Clark
THAT the October 6, 2020 Tillsonburg Transit Advisory Committee meeting be
adjourned at 11:17 a.m.
Carried
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The Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards
Advisory Committee
October 7, 2020
4:30 p.m.
Electronic Meeting & Hybrid Model (200 Broadway, Suite 204, Council Chambers) MINUTES
Present: Collette Takacs, Tabitha Verbuyst, Mark Dickson, Rosemary Dean (arrived at
5:10 p.m.), Councillor Esseltine, Carrie Lewis
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps,
Curator/Manager of Heritage & Culture
Regrets: Vern Fleming, Terry Fleming
1. Call to Order
The meeting was called to order at 4:43 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Councillor Esseltine
Seconded by: Tabitha Verbuyst
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of October 7, 2020, be adopted, as amended with the
addition of item 5.3.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minute s of Previous Meeting
Resolution #2
Moved by: Tabitha Verbuyst
Seconded by: Carrie Lewis
THAT the Minutes of the Culture, Heritage and Special Awards Advisory Committee
meeting of September 2, 2020, be approved.
Carried
5. General Business & Reports
5.1. Citizen of the Year
5.1.1 Interest in Virtual Celebration
It was noted that a virtual celebration could be a good way of recognizing the
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Citizen of the Year given the current pandemic situation. It was suggested that
the event be held near the end of the month to mid November. It was suggested
that a series of videos of pre-recorded speakers could be shared during a live
virtual session. Laura will investigate pricing of a videographer to see what they
could do within our budget. It was noted that the original motion passed by
Council indicated that an in-person celebration would take place once the
pandemic is resolved. It was suggested that a hybrid model at the Community
Centre could be an option. Laura will look into the possibility of renting arena
space or an auditorium at the Community Centre. Penny will provide Laura with
a lis t of potential speakers for the celebration.
5.2 T illsonburg 150
5.2.1 Draft Budget Discussion
Staff will investigate grant opportunities to apply for that would relate to this type of
event. The Committee held further discussion on ways to access funds for this
event and passed the following resolution:
Resolution #3
Moved by: Carrie Lewis
Seconded: Mark Dickson
THAT the C ulture, Heritage, and Special Awards requests that any unspent
funds from their 2020 Cultural Grants budget be placed into reserves to be used
for the 2022 Tillsonburg 150 celebrations .
Carried
5.3 Resignation of Committee Member
Resolution #4
Moved by: Councillor Esseltine
Seconded by: Tabitha Verbuyst
THAT the Culture, Heritage and Special Awards Committee accepts the
resignation of Committee Member, Erin Getty;
AND THAT the C ulture, Heritage and Special Awards Committee recognizes the
member ’s valuable contributions to the Committee.
Carried
5.4 Lieutenant Governor ’s Award
The Committee noted that there was not enough time this year to complete an adequate
nomination for any of the awards included under this initiative, however, this award will
be considered in discussions earlier next year. Laura will pass this information along to
the local school board.
6. Next Meeting
Wednesday, October 21, 2020 at 4:30 p.m.
7. Adjournment
Resolution #3
Page 70 of 98
Moved by: Rosemary Dean
Seconded by: Carrie Lewis
THAT the October 7, 2020 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:32 p.m.
Carried
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The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
October 21, 2020
4:30 p.m.
Electronic Meeting MINUTES
Present: Carrie Smith, Councillor Esseltine, Tabitha Verbuyst, Mayor Molnar,
Rosemary Dean
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps,
Curator/Manager of Heritage & Culture
Regrets: Mark Dickson, Vern Fleming, Terry Fleming, Collette Takacs
1. Call to Order
The meeting was called to order at 4:46 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Tabitha Verbuyst
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of October 21, 2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minute s of Previous Meeting
Resolution #2
Moved by: Rosemary Dean
Seconded by: Tabitha Verbuyst
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of October 7, 2020, be approved.
Carried
5. General Business & Reports
5.1. Citizen of the Year
Laura provided an overview of options for hosting the citizen of the year event. The
group agreed that the combination model was the best and most responsile approach
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and that it would meet the recipient’s desires as well. It was discussed that the
combination model would work better in the Council C hambers rather than at the
Museum since the existing IT infrastructure is already in place. There was a discussion
held on prolonging the recipient’s reign into 2021. It was decided that the reign remain
for the year 2020. It was suggested that the use of the space be optimized as much as
possible, while potentially incorporating the mall atrium while adhering to social
distancing requirements. It was suggested that the speakers could speak in person
rather than pre-recorded speeches if space allows and that they could enter and exit
through alternating doors . Laura will investigate this further. It was also suggested that
this event be advertised through the newspaper, social media, website, recipient’s
volunteer groups, BIA network, Chamber network and the speakers ’ networks. It was
suggested that a local caterer be used for the meal portion.
Resolution #3
Moved by: Rosemary Dean
Seconded by: Carrie Lewis
THAT the 2020 Citizen of the Year event be celebrated on November 17, 2020 in the
Council Chambers.
Carried
6. Next Meeting
November 4, 2020 at 4:30 p.m.
7. Adjournment
Resolution #4
Moved by: Mayor Molnar
Seconded by: Carrie Lewis
THAT the October 21, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:23 p.m.
Carried
Page 73 of 98
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Advisory Committee
October 21, 2020
Electronic meeting
MINUTES
Present: Joan Weston, Eugene Todd, Jane Ann McLean, Mel Getty, Rosemary
Dean, Councillor Chris Rosehart, Scott Vitias, Ken Patterson
Absent with Regrets: Terry Smith, Sharon Howard, Mike Cerna, Kim Sage
Staff Present: Christopher Baird, Margaret Puhr
1. Call to Order
The meeting was called to order at 5:40 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Joan Weston
Seconded by: Eugene Todd
THAT the revised Agenda as prepared for the Memorial Park Revitalization Advisory
Committee meeting of October 21, 2020, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Rosemary Dean
Seconded by: Jane Ann McLean
THAT the Memorial Park Revitalization Advisory Committee Minutes of September
23, 2020, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business & Reports
5.1. Committee Terms of Reference – there were some items brought up about the
terms of reference by the members; The committee needs minimum of 7
members, which this committee exceeds; The term is 4 years, appointed to
match council term, some other municipalities have 2 or 3 year term; Committee
must hold minimum 4 meetings per year – everyone is busy and the participation
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is appreciated. This committee is halfway through the term and this is a good
time to review the terms. Discussion: there is overlap with some other
committees, possibly combining some of those would be practical; four meetings
per year is not enough, should have at least eight. Review other committees’
mandates and provide the information to this committee – Margaret; the
Memorial Park Master Plan and the Recreation Master Plan should be combined
and updated together as they overlap in number of ways. The committee makes
recommendations that might duplicate recommendations from other comm ittees
or groups on the same items. The committee will review where the overlaps
between committees are and make recommendation based on the review.
5.2. Departmental Service Review report to Council – Clarico review provided
approximately 70 recommendations to the department, some of them have
already been adopted or are in progress, some are going to be in future budgets
and some are just too expensive to implement in near future. It was helpful to
have a 3rd party review, though it is difficult to make comparisons with other
municipalities as everyone is quite different in size and departmental allocations.
Some efficiencies are already in place, other are difficult due to the size of the
municipality. The Director was asked to show Council how the review
recommendations are being implemented and that is what the report speaks to.
5.3. Parking Lot update – the site received final grading, asphalt will be installed
shortly, weather permitting. The additional lot will add about 60 parking spaces
and improves access to the cattle barn. Because the contract came higher than
the budget available, some extra items such as sod around the lot etc., have
been postponed to 2021. Fair Board is hoping for new rollup doors on the Cattle
barn to be installed this year and possibly some paint to improve the looks of the
Barn. Tillsonburg will be hosting the next two baseball finals in 2021 and 2022.
The Optimist Parking area near the tennis courts is going in the budget in 2022
for upgrading.
5.4. Master Plan priorities – the Committee would like to see the signage
addressed in 2021 - this is in the budget for next year. Committee members are
asked to come up with ideas for the next priorities such as beautification near
the bandshell and other areas of the Memorial Park for the next meeting.
5.5. Parking priorities – the expansion will continue to the parking lot near the
tennis courts in 2022. The Director will be working on a 10-year capital budget
for the Community Centre and Sports Fields in Memorial Park – this information
will be shared at the beginning of the next year by the Director.
6. General discussion: Fair – scheduled for the week of August 20-22, 2021. The Fair
Board will start preparation in November after their elections; Rotary Club had a
successful book fair and is working on cleaning up the area near the tennis courts;
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the club has been doing a lot of cleaning up this fall; Ken will be meeting with the
director in near future to discuss tree planting and further improvements. Lake Lisgar
Renaissance group dredged one pond and is getting ready to dredge another one
this fall, two of the aerators needed repairs this year, otherwise all went well.
Camper parking was brought up by Councillor Rosehart, COVID makes it desirable
open parking for campers – will discuss further with Director.
7. Next Meeting: November 18 at 5:30pm.
8. Adjournment
Resolution #4
Moved by: Joan Weston
Seconded by: Eugene Todd
THAT the October 21, 2020 Memorial Park Revitalization Advisory Committee
meeting be adjourned at 6:36 p.m.
Carried
Page 76 of 98
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of September 2, 2020
Approved October 7, 2020
Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael
Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson, John
Scholten and Peter Ypma
Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall, B. Hodi, L. Mauthe and D.
McLachlan
Regrets: Ken Hewitt
The meeting was called to order at 6:30 p.m., Wednesday, September 2, 2020.
ADDITIONAL AGENDA ITEMS
There were no additional agenda items.
DECLARATION OF CONFLICTS OF INTEREST
None declared.
MINUTES OF PREVIOUS MEETINGS
A-80/20
Moved by P. Ypma
Seconded by R. Geysens
That the minutes of the Board of Directors Meeting held August 5, 2020 be adopted as
circulated.
CARRIED
BUSINESS ARISING
There was no business arising.
CORRESPONDENCE
There was no correspondence to report.
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Page 77 of 98
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
Staff approved 24 applications since the last meeting in August: LPRCA-148/20,
LPRCA-149/20, LPRCA-150/20, LPRCA-151/20, LPRCA-152/20, LPRCA-153/20,
LPRCA-154/20, LPRCA-156/20, LPRCA-157/20, LPRCA-158/20, LPRCA-160/20,
LPRCA-161/20, LPRCA-162/20, LPRCA-163/20, LPRCA-164/20, LPRCA-165/20,
LPRCA-166/20, LPRCA-167/20, LPRCA-168/20, LPRCA-169/20, LPRCA-171/20,
LPRCA-172/20, LPRCA-173/20 and LPRCA-174/20.
A-81/20
Moved by R. Chambers
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated August 25, 2020 as information.
CARRIED
b) New Applications
The Planning Department recommended approval for one application. The new
development meets current LPRCA policy.
A-82/20
Moved by D. Beres
Seconded by V. Donnell
That the LPRCA Board of Directors approves the following Development Application
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-170/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
c) New applications
The Planning Department recommended that one application be approved for 60 months
instead of the standard 24 months due to the remote location and restrictions prescribed
by the Ministry of Environment and Climate Change regarding nesting and breeding
timelines for Species at Risk.
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FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 3 -
A-83/20
Moved by R. Geysens
Seconded by T. Masschaele
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-175/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations,
C. That permission be granted for 60 months in accordance with section 9(1)(b)(i)
of Ontario Regulation 178/06.
CARRIED
NEW BUSINESS
a) General Manager’s Report
J. Maxwell reviewed the activities and accomplishments achieved over the past month.
The Land Acquisition Committee met on August 27 and decided to proceed with a
potential land donation. An appraisal has been ordered and an application is to be
submitted to the Ecological Gifts Program for the donation.
A-84/20
Moved by J. Scholten
Seconded by D. Beres
That the LPRCA Board of Directors receives the General Manager’s Report for August
2020 as information.
CARRIED
The Chair adjourned the meeting at 6:50pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Page 79 of 98
1
Tillsonburg Business Improvement Area
MINUTES - Board Meeting of Thursday, July 23rd, 2020
Carriage Hall & ZOOM Time: 7:37 am – 9:55 am
1. CALL TO ORDER: Time: 7:37 am
QUORUM: 6/8, YES
MEMBERS PRESENT:
D. Gilvesy, C. Tomico, M. Tedesco, M. Van Geer Truyde, J. Tilson, D. Rasokas
STAFF PRESENT: M. Renaud, K. Slattery
TOWN REPRESENTATIVES PRESENT: C. Pepper
MEMBERS ABSENT: W. Cameron, A. Hicks
Guests present: None.
2. ADOPTION OF THE AGENDA:
a. moved by: D. Gilvesy seconded by: M. Van Geer Truyde
“And resolved that the agenda, as prepared for the BIA Board of
Management meeting for Thursday, July 23rd, 2020 be adopted”.
“CARRIED”
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
a. None declared.
4. ADOPTION OF THE MINUTES from the board meeting of June 25th, 2020
a. moved by: J. Tilson seconded by: M. Tedesco
“And resolved that the minutes, as prepared for the OPEN SESSION
meeting of June 25th, 2020 be adopted”.
“CARRIED”
Page 80 of 98
2
5. EVENTS AND MARKETING CO-ORDINATOR’S REPORT: The EMC delivered the
report to the board. The EMC walked around the room to show the board members
the various slides about social media metrics. There were double-digit increases in
page hits with Facebook (+17%). Councillor Gilvesy requested what the numbers
were referring to in terms of the time frame and the EMC answered that it was the
previous 28-day period. The EMC indicated the current on-line strategies are to
include additional video segments. The board asked a few questions about
frequency of posts and felt that the EMC should be posting more content on a
regular basis.
6. BEAUTIFICATION & OPERATIONS COMMITTEE REPORT & UPDATE: The ED gave
the monthly report highlighting the accomplishments and priorities for the month.
The general comments continued to be supportive. There was a discussion about the
pop-up patios being constructed and maintained as the number one priority. The
ED informed the Board about challenges related to watering with the extreme heat.
Keeping things hydrated has been difficult. The weeding and tree trimming
continues. There continues to be many favourable comments about the care and
condition of the downtown core area. There also continues to be issues with back-
alley and dumped garbage throughout the BIA service area. Some days there 30, 40
and upwards of 50 bags dumped. The areas of concern include residential
apartments near or on Broadway, the former Royal Hotel, Cat Alley, rear of Library
Lane and generally the downtown-south area, south of Baldwin-Oxford Streets. The
part-time staff are doing an amazing job and often get “rewards” from random people
as a thank-you for the efforts. Many BIA member businesses have also commented on
the efficacy of the Clean Team effort. The BIA staff have also re-deployed and moved
around various umbrellas and furniture as required. Shopping carts continue to be a
challenge with many being abandoned throughout the BIA core area.
7. FINANCIAL REPORT: The ED presented the financial report. There were no
questions. There are a number of outstanding revenue items including mask sales,
sponsorship invoices, Turtlefest funds, HST rebate from 2019 and the sponsored
labour credits from the Multi-Service Centre for the part-time summer students.
The ED will be following up with these matters forthwith. The ED forecasts that
revenues will continue to be lower than budgeted for the full-year given 1/12th of the
levy being removed from the full-year budget; the lack of event income; and “other
revenues”. Expenses for the pop-up patio project are also unbudgeted.
8. EXECUTIVE DIRECTOR’S REPORT:
The ED delivered the details of the monthly report. There were few questions. There
were several questions from the Board on the pop-up patio projects and
general beautification matters. The BIA team will continue
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3
9. BIA EMERGENCY RELIEF FUNDING PROGRAM: The Board agreed to keep the
program active until further notice.
10. 2020 BIA ASSESSMENT REPORT: The ED discussed the matter and there were no
questions from the group. The ED will provide update(s) at subsequent meetings.
11. 2021 BUDGET AND BUSINESS PLANS: The ED presented the details from this
agenda item. The Board directed the BIA team to provide a 0% increase in the 2021
levy requirement. The Board did not support the apportionment of fixed-dollar levy
amounts for the Tillsonburg Town Centre Mall. The Board are reminded to provide
feedback to the BIA team to be included in the 2021 budget no later than August 21st.
The BIA team will present the budget and business plan documents at the September
24th, 2020 meeting which is designated primarily as a budget meeting. The ED will
provide a budget binder to each of the Board Members prior to this meeting. The
binder will include 10 tabs as was the case for the 2020 budget document.
12. BIA OFFICE, MAINTENANCE & OPERATIONS SPACE REQUIREMENT(S): The sub-
committee had met and reviewed the available spaces in the downtown core area.
The only feasible location is the Tillsonburg Town Centre Mall space. The ED is
following up with Strathallen on Unit #A1045 at the front of the Tillsonburg Town
Centre Mall formerly housing the Turtlefest office and prior to the that; GR Paret
Realty. The ED will be meeting with Strathallen to try and formalize an agreement.
The ED and sub-committee commits to providing a report for the board at
subsequent meetings.
13. FAÇADE IMPROVEMENT PROGRAM: There have been no FIP committee meetings
since the pandemic began. The Board Chair and ED will be requesting that the Town
of Tillsonburg in scheduling a meeting forthwith. There are still several interested
parties who want to move forward with projects in 2020.
14. COUNTY OF OXFORD GOVERNMENT SURVEY: Councillor Gilvesy asked that this
item be added to the agenda. Councillor Gilvesy and the ED spoke about the
importance of filling out this survey before the deadline as it is relates to Tillsonburg’s
impact on County government and governance. There were no further comments or
questions from the Board.
15. ROUNDTABLE: No comments.
16. NEXT MEETING: Thursday, September 24, 2020 – This is primarily a 2021 Budget and
Business Plan meeting only. TIME AND VENUE TBD pending COVID-19.
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17. MOTION TO ADJOURN: Time of adjournment: 9:55 am
a. moved by: M. Van Geer Truyde b. seconded by: M. Tedesco
“CARRIED”
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CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-___
BEING A BY-LAW to authorize an agreement of purchase and sale with 2776807
Ontario Inc.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as Part of Lots 1 and 2, Concession 5 North of
Talbot Road, Tillsonburg, with 2776807 Ontario Inc.;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the authorization is hereby given for the sale of those lands
described as Part of Lots 1 and 2, Concession 5 North of Talbot Road,,
Tillsonburg, to 2776807 Ontario Inc, subject to those terms and provisions
outlined within the Offer of Purchase and Sale as attached hereto as Schedule A;
2. THAT this by-law shall come into force and take effect upon being passed by
Council.
READ A FIRST AND SECOND TIME THIS 26th day of OCTOBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 26th day of OCTOBER, 2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-102
A BY-LAW to confirm the proceedings of Council at its meeting held on the 26th
day of October, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on October 26, 2020, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 26th DAY OF OCTOBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY OF OCTOBER,
2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
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