000410 Council MIN(~)
APRIL 10™, 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, April IO'h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres (left
at 11:50 P.M.), B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart
andR. Smith
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive -Closed Session.
"Carried"
B. Adoption of Minutes -March 271\ 2000
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of March 271h, 2000 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of April 1 o•h, 2000 be adopted.
"Carried"
D. Declarations -Municipal Conflict of Interest Act
1. Councillor Lamb declared a conflict with respect to Item F .2 -Tillsonburg
Police Services 1999 Annual Report.
E. Presentations
F. Appointmentsffielegations
1. Mr. Walter Burton, Chairman, Tillsonburg Police Services RE: 1999
Annual Report
Mr. Burton addressed Council briefly and Chris Coles, Chief of Police,
presented the 1999 Annual Report.
2. Mr. Larry Crossett RE: Oxford County Restructuring
Mr. Crossett appeared before Council, on behalf of the Tillsonburg
Firefighters, expressing concerns with respect to restructuring. He
expressed concerns with respect to information flow and asked to be kept
informed.
Written comments were filed with Council. This document 1s to be
forward to the Consultants for Phase II.
3. Ms. Lisa Lansink, Wellington Realty Group RE: Sanitary Sewer Issue -
Mike Hutchison Property
Ms. Lansink appeared before Council.
The Director of Operations reviewed his report. (Item L 1)
Staff were asked to investigate further and see where the actual costs are.
4. Mr. Ian Linton RE: Lot Grading
Mr. Linton appeared before Council to comment on the proposed by-law.
He expressed concerns with respect to reference made in the by-law to
'Engineer of Record' and 'Consulting Engineer'. He commented that, in
his opinion, it was wrong and not workable.
He commented that the deposit of$1,200.00 was perhaps not necessary.
The CAO advised that there is an amendment forthcoming with respect to
the Engineer of Record. The CAO noted that, by having a consistent
professional, the Town can ensure continuity.
G. Committee of Adjustment
H. Public Hearings
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I. Reports
1. Director of Operations RE: CPR Trunk Sanitary Sewer, Third Street to
North Street
2. Mr. Robert Musty, IT Manager RE: IT Plan 2000
3. County of Oxford RE: Development of Strategic Action Plan for South-
End ofTillsonburg Downtown (Report #00-56)
4. Director of Operations RE: Proposed Downtown Parking Amendments
5. Director of Operations RE: Application for Sign Permit -Tillsonview
Fairways
J. Communications
1. County of Oxford RE: Lifting of Part Lot Control -The Linkoln Group
Inc.
2. Estate of Chas. B. Laister RE: Request for Removal of Heritage
Designation of Mill
3. County of Oxford RE: Consideration of Phase 2 Restructuring RFP -
Request for Endorsement
K. Information
1. Annandale School RE: Appreciation for Implementation of Crossing
Guard
2. Minister of Finance RE: Community Reinvestment Fund
3. Tillsonburg Public Library RE: Oxford County Realignment
4. Tillsonburg Fire Department RE: County of Oxford Realignment Study
5. Bell Canada RE: Price Caps Proposal for Certain Business and
Residential Access Services
6. Recreation Advisory Board Minutes of March 23'd, 2000
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7. Economic Development Committee Minutes of March 41h, 2000
8. Monthly Site Plan Report
9. Long Point Region Conservation Authority Annual Meeting Minutes -
February 181\ 2000
10. Mrs. Mary Lohuis RE: Appreciation for Volunteer Recognition Award
11. Transit Advisory Committee Minutes of April 71h, 2000
L. Resolutions
No. 4 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT the Staff
Report dated April 3, 2000 be received;
AND FURTHER THAT approval in principal be given to support the
servicing of the Mike Hutchinson Property via the CPR trunk sanitary
sewer subject to suitable financing arrangements and final approval by
Council.
"Carried"
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the IT Plan for
the year 2000 be received.
"Carried"
No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town ofTillsonburg authorize the Town Chief Administrative Officer
and Planner, in consultation with the Tillsonburg BIA, to initiate a search
for a planning/business consultant to prepare a strategic action plan for the
south-end of the Tillsonburg downtown at a cost not to exceed $10,000,
from Reserves.
AND FURTHER THAT the final selection of the consultant will be the
responsibility of Town Council.
"Carried"
No. 7 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report
dated April 3, 2000 be received;
AND FURTHER THAT the Traffic By-Law be amended as follows:
1) Ban parking on both sides of Ebert Alley from Brock Street
to 48.8m (160 ft.) south
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2) Change Schedule I of By-Law 2737, amending By-Law 2103 to
change Brock Street West to Brock Street East on the north and south
sides from Harvey Street, westerly 24m and 38m respectively.
"Carried"
Moved by Councillor Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report
dated April 7, 2000, regarding Application for Sign Permit -Tillsonview
Fairways, be received;
AND FURTHER THAT approval be given to Tillsonview Fairways to
erect their Golf sign in accordance with the sign by-law, obtaining locates
and a minimum 6 foot clearance.
"Tabled" (5-3)
Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town ofTillsonburg recommend to Oxford County Council that the
lands consisting of Lot 57, Plan 41M-133, Town of Tillsonburg, be
exempted from Part Lot Control and that the County be requested to enact
the necessary exempting by-law as well as entering into a standard Part
Lot Control Agreement with the applicant.
"Carried"
No. 10 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the request
dated April 4th, 2000 from the Estate of Chas.B. Laister be referred to
T ACAC for review and recommendation.
"Carried"
No. 11 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the Council of
the Town of Tillsonburg support proceeding at this time with Phase II of
County Restructuring if the terms of reference are amended to include the
following:
• all correspondence from Stage 1 be forwarded to the Stage 2
consultants;
• the steering committee be composed of 8 area Mayors;
• participation of area Councils be an integral part of the consensus
building process throughout the study.
"Carried"
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No. 12 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the following
dates be set for Regular Council Meetings: .
• Tuesday, April 25'h, 2000, rather than Monday, April 24'\ due to East
Monday
• Monday, July 24'\ 2000
• Monday, August 28'h, 2000.
"Carried"
M. By-Laws
N.
0.
The following by-law was reviewed and third reading was deferred to the next
meeting of Council, following further amendments.
1. By-Law 2936 To Amend Design Criteria
Notice of Motion
Closed Session
No. 13 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive -Closed Session.
"Carried"
Council moved into Closed Session at 11 :50 p.m.
P. Open Session
Council moved back into Open Session at 12:25 a.m. and passed the following
resolution, appointing members to TACAC.
No. 14 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED that the following
individuals be appointed to serve on the TACAC:
Dianne MacKeigan
Louise Weston.
"Carried"
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Meeting adjourned at 12:31 a.m.
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