000626 Council MINJUNE 26TH, 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, June 261h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario.
PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillor: D. Beres, S.
Lamb, G. Leachman, F. Lewis, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive -Closed Session.
"Carried''
B. Adoption of Minutes -June 12'\ 2000
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of June 121h, 2000 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for the Council Meeting of June 261\ 2000 be adopted, with
the addition of:
Cemetery (under L. Resolutions)
"Carried"
D. Declarations -Municipal Conflict of Interest Act
1. Councillor Lamb declared an Interest with respect to:
F .2.i Tillsonburg Police Services Board Resolutions
L.1 Police Services RE: OMERS Type 3.
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E. Presentations
F. Appointmentsffielegations
1. Mr. John Finlay, MP Oxford RE: Up-Date
i) Information RE: Infrastructure Program
Mr. Finlay was present and up-dated Council with respect to current and
upcommg issues.
2. Chief Coles -Police Services
i) Tillsonburg Police Services Board Resolutions
ii) O.P.P. RE: Confirmation of Commitment-Staffing Requirements
No. 4 Moved by Councillor Lewis
Seconded by Deputy Mayor Horton AND RESOLVED THAT the
Corporation of the Town of Tillsonburg Council accepts in its
entirety the two resolutions of the Tillsonburg Police Services
Board concerning the amended Ontario Provincial Police contract
costing and the Decision of the Ontario Civilian Conunission on
Police Services.
''Carried"
Mr. Walter Burton, Chairperson, Tillsonburg Police Services
Board, and Mr. Chris Coles, Chief of Police, were present.
3. Mrs. Lori Charby, on behalf of Southridge Village Ratepayers
Association.
Mr. David Morris, CAO, distributed the following:
'confirmation of discussions' as a result of a meeting held the
afternoon of June 261h, as prepared by Mr. John Wiebe, C.J. Demeyere
Ltd.
'confirmation of commitment' from Mr. Brian Crann, President,
Southridge Building Company, as a result of the same meeting.
Mrs. Lori Charby appeared before Council and made a detailed
presentation on behalf of the residents of Southridge Village and
Quarterline Road. Copies of the presentation were circulated to Council
and Senior Management. As well, a number of residents were present and
commented.
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Mr. Brian Cooper supplied Council with correspondence from
Underwriters Adjustment Bureau Ltd., in response to his reported loss.
Mr. John Wiebe, CJ. Demyere Ltd., was present and responded to
questions and comments.
Mr. David Morris, CAO, suggested that residents file complaints through
the Tillsonburg Customer Service Centre, by calling 842-9200. All
complaints will be logged on 'Service'.
Mayor Carroll indicated that information will be shared with the residents
as soon as possible. A time frame will be communicated to Mrs. Charby
for another meeting.
Mrs. Charby was asked to supply the Town with names and addresses of
the residents.
Council adjourned for a 10 minutes break. (10:25 to 10:35 p.m.)
4. Mrs. Janice Holly and Mr. Rick Fitch RE: Tillsonburg Catholic School
Council ' Playground Committee'
Mr. Janice Holly and Mr. Rick Fitch appeared before Council.
Council was asked to consider a $10,000 grant towards a fully accessible
playground structure, to be located at St. Joseph's School, but available to
the community as a whole. Assistance with site preparation for the
structure was also sought.
A structural design and information was distributed to Council by the
delegation.
Discussion was held and the following resolution was passed.
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the request
from the Tillsonburg Catholic School Council 'Playground Committee' be
referred to the Director of Community Services and Parks and Recreation
Advisory for report and recommendation.
"Carried"
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G. Committee of Adjustment
1. A-09/00 -Ralph Simmons
Mr. Michael Barrett, Secretary-Treasurer, Tillsonburg Committee of
Adjustment, appeared before Council and reviewed his report and
recommendation.
No persons appeared in support of, or opposition to, the application.
No. 6 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
Tillsonburg Committee of Adjustment approve application A-
09/00 for 431 Broadway.
"Carried"
H. Public Hearings
1. Leslie Alexander & Ruth Boys -Application for Consent
i) Comments from John R. Murray
Mr. Michael Barrett, Intermediate Planner, County of Oxford, was present
and reviewed his report.
Mr. Barrett noted additional comments that had been received, but were
not part of his report:
);> from the Oxford County Board of Health:
if municipal services are brought up to the property, the property
should be connected
);> from the Town Manager of Engineering
there are no sanitary or storm sewers north of North Street on
Broadway
there is a 20" transmission watermain on the road, but no
distribution line to service a lot such as this
to service the subject property, a 6 inch distribution main north of
North Street would be supplied at the owners' expense
the owner/developer to bear all costs associated with the extension.
);> also comments from a neighbouring property owner, Mr. John R.
Murray (circulated with the Council Agenda)
Mr. Barrett noted that there are two major planning concerns that Planning
Department has identified:
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properties along west and east side of Broadway are designed for
highway service commercial uses
lack of services.
Mr. Barrett reviewed his recommendation, as contained in his report.
Discussion was held.
In response to a question, Mr. Steve Lund, Director of Operations advised
that there is a completed design for the North Park Subdivision. The
missing services are to be extended through that area, and would address
the stormwater issues that Mr. Murray had raised. It is hoped that this
work will occur towards the end of2000.
In the event of no development, The Drainage Act could be looked at.
Mr. Kim Husted, appeared before Council, on behalf of the applicants.
Comments and letters of support from adjoining neighbours were
circulated:
Peggy M. Goodlett
Muriel Davis
Michael A. Nesbitt
a petition stating there are no concerns
Mr. Hu.sted commented that there is no reason for concern. The intent is
to build an attractive single-family dwelling house. The subject property
is presently zoned RI, which would permit the proposed use.
In response to a question, Mr. Husted advised that there is not an access
problem. An entrance permit may be required.
The Director of Operations confirmed it would not be a problem.
The purchaser of the lot was present in support of the application.
Mr. Murray was present and spoke in favour of the application. He noted
an ongoing concern with groundwater runoff.
Mr. Barrett noted that the subject area is currently a residential strip, and
commercial designation has been placed on it for a number of years. If
Council wishes to pursue changing the designation, an application for
official plan amendment would be required to re-designate the lands from
highway commercial to a residential designation.
Councillor Smith noted that he did not concur with the Planner, as this
particular situation should go residential, and stated that he was in support
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of allowing the severance of this property. Councillor Smith added that
the Town should be examining the Official Plan designation and asked
that it be noted in the Minutes, to be addressed.
Mr. Barrett suggested that a copy of the Council Minutes of this date be
sent to the Land Division Committee.
Councillor Smith questioned whether the Planner's report would address
Council's concerns regarding the Official Plan and be forwarded to the
County when this application goes before County Council, as Tillsonburg
Council feels it is not quite the right Official Plan designation for the
subject area.
Mr. Barrett responded that the report that goes before County Council
would not change, but he would provide background information as a
result of this meeting.
No. 7 Moved by Councillor Molnar
I. Reports
Seconded by Councillor Beres AND RESOLVED THAT the
Council of the Town of Tillsonburg advise the Oxford County
Land Division Committee that it is in favour of the application for
consent submitted by Leslie and Ruth Boys, for property located at
645 Broadway, subject to the following condition:
i) If municipal services become available, property must be
connected at the owners' expense, as per Town policy.
"Carried"
1. Staff Report RE: MAAC -Airport Venture
2. Staff Report RE: CRF Funding Compliance Requirements
3. Notes from 2000 Business Plan Review -June 191h.
4. Director of Operations RE: Designation of Otter Valley Trail
J. Communications
I. Pelmorex Communications Inc. RE:
2. Township of Delhi RE: Province-wide Smoking Policy
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3. Tillsonburg Skating Club RE: Application to Manage and Conduct a
Nevada Lottery
K. Information
1. Oxford County Restructuring and Rationalization of Municipal Services
Minutes of May 291\ 2000
2. Canada Day Scheduled Events
3. County of Oxford RE: LPRCA Board Restructuring
4. Long Point Region Conservation Authority RE: Board Restructuring
5. Mr. Lawrence DeBruyne RE: Condition of Earle, Pine and Oak Streets
6. Mr. E. Patrick Carroll, Participark Chairman, Kinsmen Club of
Tillsonburg RE: Alternate Participark Access
L. Resolutions
No. 8 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg invite the Model Aircraft Association of Canada
to Tillsonburg to commence negotiations regarding the establishment of
their head office in Tillsonburg;
AND FURTHER THAT the negotiations be facilitated through the
Director of Corporate Services.
"Carried"
No. 9 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Province of
Ontario is providing the Town ofTillsonburg a Community Reinvestment
Fund (CRF) allocation; and
WHEREAS the intended use of the CRF allocation is to mitigate increases
in property taxes; and
WHEREAS the Province has requested this information by June 30, 2000;
and
WHEREAS the Ministers of Finance and Municipal Affairs and Housing
have requested that each municipality prepare a report on the planned use
of the 2000 CRF allocation; and
NOW, THEREFORE BE IT RESOLVED THAT the Municipality of the
Town of Tillsonburg intended to use the 2000 CRF allocation in ways
described in the schedule attached to the Staff Report; and
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FURTHERMORE, THAT the schedule attached to the Staff Report forms
part of the resolution of Council.
No. 10 Moved by Councillor Lewis
Seconded by Deputy Mayor Horton AND RESOLVED THAT a 2 percent
reduction be made to the Town's Budget, to be passed on to the
ratepayers;
AND FURTHER THAT Town Council and Staff make efforts to identify
an additional 2 percent in reductions, to be placed in Reserves at year end.
"Carried''
No. 11 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Staff
Report dated June 20'\ 2000 be received;
AND FURTHER THAT the Town ofTillsonburg make application to the
Ontario Trails Council to designate the Otter Valley Trail within the Town
ofTillsonburg as part of the Trans Canada Trail.
"Carried"
No. 12 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town of Tillsonburg advise the CRTC that it supports Pehnorex
Communications Inc. with respect to its new emergency alert system.
"Carried"
No. 13 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council of
the Town ofTillsonburg support the Township of Delhi's resolution with
respect to a Province-wide Smoking Policy.
"Carried"
No. 14 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council of
the Town ofTillsonburg grant permission to the Tillsonburg Skating Club
to conduct a Nevada Lottery from the premises known as the Broadway
'Tobacconist and Magazine Store, 181 Broadway, Tillsonburg.
"Carried''
No. 15 Moved by Councillor Molnar
Seconded by Councillor Lamb AND RESOLVED THAT the
correspondence received from Mr. Lawrence DeBruyne, with respect to
the condition of Earle, Pine and Oak Streets, be referred to the Director of
Operations.
"Carried"
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No. 16 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Tillsonburg
Council authorize and approve the payment to the Tillsonburg Police
Association of the equal share of the OMERS Type 3 surplus on approval
from OMERS and on the explicit understanding and provision that all
conditions dealing with the complete release and indemnification will
have to be met before any such payment of the Association's share will be
undertaken.
"Carried"
No. 17 Moved by Councillor Molnar
Seconded by Deputy Mayor Horton AND RESOLVED THAT Terms of
Reference towards re-establishment of a Tillsonburg Cemetery Board be
referred to the CAO for report.
"Carried"
M. By-Laws
The following By-Law received three readings and was enacted:
1. By-Law 2939-To Provide for the adoption of Budgetary Estimates and
Tax Rates for 2000.
N. Notice of Motion
0. Closed Session
No. 18 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT Council
move into Executive -Closed Session.
"Carried"
Meeting adjourned.
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