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000925 Council MIN(\ l_; SEPTEMBER 251\ 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, September 25'\ 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillors: D. Beres, S. Lamb, F. Lewis, S. Molnar (left at 10:00 P.M.), C. Rosehart and R. Smith ABSENT: Councillor G. Leachman ORDER OF BUSINESS: A. Closed Session B. No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" Adoption of Minutes No. 2 Moved Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of September 11th, 2000 be adopted as pnnted and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of September 25'\ 2000, as amended, be adopted. "Carried" D. Declarations -Municipal Conflict of Interest Act None () E. Presentations None F. Appointments/Delegations 1. Sgt. Charlie Williamson RE: Up-Date -OPP Contract Sgt. Williamson was present and up-dated Council with respect to costing. He distributed printouts of the details. It was noted that two by-laws were expected to be brought forward at the next Council Meeting; one with respect to the OPP Policing Contract; the other to enter into a lease agreement with Ontario Realty Corporation. G. Committee of Adjustment H. Public Hearings 1. Estate of Chas. B. Laister -Application for Official Plan Amendment (County Report #00-184) Additional Information: i) Letter from the Estate of Chas. B. Laister to Michael Barrett, Planner, dated June 16, 2000 ii) Letter from D. Morris to the Estate, dated October 16, 1997 iii) Memo from LPRCA to Julie Bryant, Planner, dated September 18, 2000 iv) Memo from LPRCA to Mike Barrett, dated March 29, 2000 v) Letter from potential purchaser, dated September 25, 2000 Ms. Julie Bryant, County Planner, appeared before Council and reviewed the County Report and recommendation. Councillor Molnar brought forward an amended resolution. Ms. Bryant confirmed that, in her opinion, the County would support the amended resolution. ( Ms. Charlotte Laister, appeared before Council in support of the application. The following amended resolution was passed: No. 4 Moved by Councillor Molnar 2. Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg approve in principal the Application for Official Plan Amendment, to re-designate lands located on the east and west sides of John Pound Road, comprising Lots 1439, 1461, 1463 and 1464 on Plan 500, in the Town ofTillsonburg, as follows: i) to amend the designation on Lot 1464 adjacent to Bidwell Street from High Density Residential to Entrepreneurial; ii) to amend the designation on Lot 1463, Parts 1 and 3, on Plan 41R- 6448, from Open Space to High Density Residential for the lands above the flood line; iii) to request site specific policies in the 'Open Space' designation on the east side of John Pound Road, to permit limited entrepreneurial type uses, including a restaurant and inn/gift shop, in the existing mill building, subject to the approval of the Conservation Authority and the Town. "Carried" Leslie & Ruth Boys -Application for Official Plan Amendment (County Report #00-185) Ms. Julie Bryant, County Planner, reviewed the County Report and the recommendation contained therein. The following points were noted: applicants had not been made aware of the fact that they should have submitted supporting documentation no meeting was held to review this application at the time of submission Mr. Hercules Burwell was present and stated that he did not see the point of it being Highway Commercial. Mrs. Lynn White was present and noted that she would like to see the zoning remain the same. Mr. Delaney was present and noted that both the east and west sides should be considered equally. () u Mrs. Boys appeared in support of the application. Following discussion, the following motion was passed: No. 5 Moved by Deputy Mayor Horton Seconded by Councillor Beres AND RESOLVED THAT the application for Official Plan Amendment of Leslie & Ruth Boys, as referred to in County Report #00-185, be deferred until supporting documents to justify the application are prepared and submitted for consideration. "Carried" I. Reports 1. Director of Operations RE: Tender Results for Hot Mix Asphalt (Tender T-2000-013) 2. Director of Operations RE: Town/County Water Supply & Sewage Treatment Up-Date (verbal) 3. Director of Operations RE: Simcoe Street Traffic Light Up-Date (verbal) 4. Recreation Advisory Board Minutes of September 14'h, 2000 i) Up-Date RE: Skate Board Meetings (verbal) ii) Business Arising from Advisory Committee 5. Director of Operations RE: Redeployment of Surplus Police Vehicle 6. Director of Community Services RE: i) Summer Transit Promotion -Student and Children Rates (verbal report) ii) Extravaganza -Free Bus Rides (verbal report) J. Communications 1. Tillsonburg District Chamber of Commerce RE: Request for Zoning Information regarding Oxford Packers Inc. 2. Tillsonburg Public Library Board RE: Request to Transfer Grant Funds to Support COIN 3. County of Oxford RE: Lifting of Part Lot Control -The Linko In Group Inc. ( ) 4. Township of Stephen RE: Possible Sale of Ontario Clean Water Agency 5. Town of Goderich RE: Environment Canada Designation of Salt K. Information 1. Tillsonburg Business Challenge 2000 RE: Funding Raising for the Arthritis Society 2. Margaret Fishback Powers RE: Appreciation 3. Airport Advisory Minutes of August l 71h, 2000 i) ii) iii) iv) Accrued Traffic Movements Accrued Fuel Sales Airport Traffic Report Notes from Public Meeting between Town and MAAC and interested parties 4. Report of the Steering Committee for Restructuring and Rationalization of Municipal Services, dated September 201h, 2000 5. Report of the Department of Public Health & Planning (Oxford County Board of Health), dated September 141\ 2000 6. County of Oxford RE: Boil Water Order -Norfolk Mall 7. Correspondence from County of Oxford to Ministry of Environment RE: Certificate of Approval Application for New Sewage System 8. Ministry of Municipal Affairs and Housing RE: Annual Southwestern Municipal Conference -December 81h, 2000 L. Resolutions No. 6 Moved by Councillor Beres No. 7 No. 8 No.9 Seconded by Councillor Rosehart AND RESOLVED THAT the Staff Report from the Director of Operations dated September 21, 2000 be received; AND FURTHER THAT Tender T-2000-013 for Hot Mix Asphalt paving be awarded to TCG Asphalt and Construction Inc. of London at a tendered cost of $136,228.54, subject to MTO approval. "Carried" Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT the Staff Report from the Fire Chief, dated September 21 '', 2000, with respect to Redeployment of Surplus Police Vehicles, be received and the recommendations contained therein be adopted. "Carried" Moved by Councillor Lamb Seconded by Councillor Lewis AND RESOLVED THAT the request from the Tillsonburg District Chamber of Commerce, dated September 13'\ 2000, be referred to the CAO for response. "Carried" Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT Town Council approve the request from the Tillsonburg Public Library Board, dated September 20111, 2000, with respect to the transfer of funds to the Oxford County Library, in the amount of $9,600 from the Library's reserves. "Carried'' No. 10 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the lands consisting of Lot 55, Plan 41M-133, Parts 7 & 8, Registered Plan 41R- 6459, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 11 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg support the Township of Stephen's resolution with respect to the possible sale of Ontario Clean Water Agency. "Carried" C \ ~-) No. 12 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Goderich's resolution with respect to Environment Canada Designation of Salt. "Carried" No. 13 Moved by Councillor Beres Seconded by Councillor Rosehart AND RESOLVED THAT the recommendation as contained in the report of the Director of Community Services, dated September 241\ 2000 be adopted. "Carried'' M. By-Laws N. Notice of Motion Council adjourned at 11 :22 p.m.