201026 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, October 26, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:30 p.m.)
Resolution # 2020-472
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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THAT Council move into Closed Session to consider three matters of a proposed
or pending acquisition or disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (Sanders Street)
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (58 Brock Street East)
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board; (Rokeby Road)
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2020-473
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, October 26,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Rosehart declared pecuniary interest on the following item:
1. Item 14.2.1 in open session (Temporary Patios during Winter) with the reason
being that her son owns a restaurant that currently operates a patio and has an
interest in this item.
No other disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
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Resolution # 2020-474
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the Council meeting held on Tuesday, October 13, 2020, be
approved.
Carried
7. Presentations
7.1 Royal Canadian Legion Branch 153 - 2020 Poppy Campaign
Don Burton appeared before Council to provide an information regarding
the 2020 Poppy Campaign which will run from October 30 to November
11. Those wishing to make a donation this year can send an e-transfer to
the Royal Canadian Legion Branch #153 at branch153poppy@yahoo.com
There will be no silent walk this year. The Legion encourages community
members to do their own silent walk in remembrance. A small service will
be held at the Cenotaph beginning at 10:45 a.m. The Cenotaph service
will be streamed live on the "Tillsonburg Legion #153" Facebook page and
Rogers TV will broadcast the service at 3:00 p.m.
The Legion is still in need of volunteers to assist with the 2020 Poppy
Campaign. Please contact the Legion at 519-842-5281 if you are
interested in volunteering.
Resolution # 2020-475
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the presentation by Don Burton regarding the 2020
Poppy Campaign, as information.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
10.1 Tillsonburg BIA Delegation
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Mark Renaud, Executive Director, Tillsonburg BIA, appeared before
Council to provide support for agenda items 13.2, 13.3, 13.4 and 13.5.
(See item 13.5)
Opportunity was provided for comments and questions from Council.
Resolution # 2020-476
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the delegation by the Tillsonburg BIA, as
information.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
For information regarding how to celebrate Halloween safely please visit
swpublichealth.ca or ontario.ca.
13. Information Items
13.1 Oxford County Staff Report PW 2020-47 - School Bus Stop Arm
Camera Regulatory Framework
13.2 Tillsonburg BIA Resolution Re: Levy Write-off Policy
13.3 Tillsonburg BIA Resolution Re: Town Hall Project
13.4 Tillsonburg BIA Resolution Re: 2021 Budget
13.5 Tillsonburg BIA Resolution Re: BIA Zone Expansion
Opportunity was provided for comments and questions from Council.
Staff noted that additional information, including an outline of the public
process for BIA zone expansions, can be brought forward for Council's
consideration.
Resolution # 2020-477
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Oxford County Staff Report PW 2020-47, and the
Tillsonburg BIA resolutions regarding the levy write-off policy, the Town
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Hall Project, the BIA 2021 budget and the BIA zone expansion, as
information;
AND THAT staff be directed to report back in response to the Tillsonburg
BIA resolutions regarding the Levy Write-off Policy and the BIA Zone
Expansion, for Council’s consideration.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 20-37 Temporary Patios during Winter
Staff confirmed the intention is to allow patios to continue to
operate into the winter months.
Resolution # 2020-478
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council supports the extension of temporary patios during
the winter period.
Carried
14.3 Development and Communication Services
14.3.1 DCS 20-24 Offer to Purchase - Van Norman Innovation Park
Cephas Panschow, Development Commissioner, was present to
answer questions.
Staff noted that the funds from the sale are anticipated to be
received once the lands are provided in mid-2021. The funds can
offset costs associated with servicing the lands.
Resolution # 2020-479
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive report DCS 20-24 Offer to Purchase – Van
Norman Innovation Park;
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AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale with
2776807 Ontario Inc for a six acre parcel of land within the Van
Norman Innovation Park.
Carried
14.4 Finance
14.4.1 FIN 20-35 Safe Restart (Municipal Operating Fund) - Phase 2
Staff noted some examples of measures taken to mitigate 2020
COIVD-19 related operating impacts that will be noted in the
application package.
Resolution # 2020-480
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 20-35 Safe Restart (Municipal
Operating Stream) - Phase 2 as information;
AND THAT Council authorize the Treasurer to submit an
application for Phase 2 funding under the Safe Restart (Municipal
Operating Fund) Program for financial assistance to further mitigate
2020 COVID-19 operating impacts.
Carried
14.4.2 FIN 20-36 Development Charge Study and By-Law Update
Proposal
Staff noted that the municipality is required to update the study in
the next two years.
Resolution # 2020-481
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 20-36 Development Charge
Study and By-Law Update Proposal as information;
AND THAT Council authorize the Town to participate in a joint
study with the County and area municipalities to undertake a review
and update the current Development Charges background study
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and by-law to reflect amendments to changes in legislation, and
that this study be funded from the Development Charges Reserve.
Carried
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 20-36 TGO Christmas Bus
Regular fares will be charged for this service.
Staff will provide additional information to Council including an
update on whether the BIA has committed financial support.
Resolution # 2020-482
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council authorize the T:GO bus to operate on Saturday
November 28th, December 5th, 12th and 19th;
AND THAT the cost to provide this service be paid through the
T:GO operating budget;
AND THAT Sponsorship opportunities be made available to offset
any operating costs.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 20-36 Oxford-Broadway Parkette Christmas Tree
Councillor Esseltine provided additional information regarding the
Parks, Beautification and Cemetery Advisory Committee's
recommendation. The Committee was concerned about the
heritage aspect of the fountain, potential large gatherings in a high
traffic area and about the health of a tree planted in a location that
has been utilized in the past by an automobile shop. It was also
noted that a local business person raised concern about a tree
potentially blocking their business sign.
There was discussion regarding conducting a public survey.
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Resolution # 2020-483
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report RCP 20-36 Oxford-Broadway Parkette Christmas Tree
be received as information;
AND THAT if the BIA and its’ donors should choose to move
forward with the Oxford Broadway Parkette revitalization project,
that full design or designs be brought forward for Council
consideration, which may include incorporating the existing fountain
and/or placing a tree in the park. Once design work is completed
Council would then have the option to put the full designs out for
public consultation if Council chooses to do so at that time.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2020-484
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Tillsonburg Transit Advisory Committee minutes
dated October 6, 2020, the Culture, Heritage, and Special Awards
Advisory Committee minutes dated October 7, 2020 and October 21,
2020, and the Memorial Park Revitalization Advisory Committee minutes
dated October 21, 2020, as information.
Carried
16.2 Long Point Region Conservation Authority Minutes
Resolution # 2020-485
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation Authority
Board of Director minutes dated September 2, 2020, as information.
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Carried
16.3 Business Improvement Area Minutes
Resolution # 2020-486
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the BIA Board of Director minutes dated July 23,
2020, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-103, to authorize an agreement of purchase and sale
with 2776807 Ontario Inc
Resolution # 2020-487
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-103, to authorize an agreement of purchase and sale
with 2776807 Ontario Inc, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-488
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-102, to Confirm the Proceedings of the Council Meeting held
on October 26, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
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Carried
21. Items of Public Interest
The Tillsonburg and Area Optimist Club are making plans to honour the original
Santa Clause Parade date of November 21, 2020.
The 6th Annual Talk Tillsonburg event will be held at the Upper Deck Youth
Centre on November 21, 2020.
If you are able to volunteer to assist with the 2020 Poppy Campaign, please
contact the Legion at 519-842-5281.
The next regular scheduled Council meeting will be on November 9, 2020.
22. Adjournment
Resolution # 2020-489
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Council Meeting of Monday, October 26, 2020 be adjourned at 8:25
p.m.
Carried
September 1, 2020
Proposed New BIA Boundary - January 1st, 2021
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
8130
Notes
NAD_1983_UTM_Zone_17N
406
The new boundary includes Annandale
National Historic Site, Community Centre
& Memorial Park, The Bridges Golf
Course, the TILL-CON retail node, TDMH
and the Vienna Road gateway.
Meters
September 19, 2020
BIA comparative map with OLD & NEW boundaries
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1,6260
Notes
NAD_1983_UTM_Zone_17N
813
The smaller shape in blue is the existing
zone. The larger shape in blue is new
proposed zone.
Meters