200917 Town Hall MINThe Corporation of the Town of Tillsonburg
Town Hall Steering Committee Meeting
September 17, 2020
11:30 a.m.
Electronic Meeting MINUTES
Present: Andrew Gilvesy, Jesse Goossens, Councillor Esseltine, John Veldman,
Councillor Luciani, Mayor Molnar,
Staff: Kyle Pratt, CAO; Cephas Panschow, Development Commissioner; Sheena
Pawliwec, Acting Director of Finance; Chris Baird, Director of Recreation, Culture &
Parks; Geno Vanhaelewyn, Chief Building Official
Guests: Ben Cressman, Don Ford
Regrets: Rick Strouth
1. Roll Call 2. Call to Order
The meeting was called to order at 11:32 a.m. 3. Adoption of Agenda
Resolution #1
Moved by: Councillor Esseltine Seconded by: Jesse Goossens THAT the Agenda as prepared for the Town Hall Steering Committee meeting of September 17, 2020, be adopted.
Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared. 5. Approval of Previous Minutes
Resolution #2 Moved by: Jesse Goossens
Seconded by: Councillor Luciani THAT the Minutes as prepared for the Town Hall Steering Committee meeting of August 20, 2020, be approved. Carried
6. Closed Session
Resolution #3 Moved by: Jesse Goossens
Seconded by: Andrew Gilvesy THAT the Town Hall Steering Committee moves into closed session to discuss: -a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization Carried
7. General Business & Reports 7.1 Framework Sheet Review & Discussion
Sheena provided an overview of the updated frame work spreadsheet.
Laura will contact today’s presenter to provide a follow up presentation, in
approximately two weeks, that includes financial information for an ownership and a leasing option.
It was noted that a design and own cost would be determined by subtracting the lease and cost of the land from a design-build-lease option. It was noted that a presentation could be done from a previous proponent from the previous RFP for the
design-build-lease option. It was noted that it is important that the Committee considers the pros and cons of
staying as a tenant in the Town Centre mall as well as leaving as a tenant in the
mall.
It was noted that there was a community engagement process done in the past but only with regards to the design-build-lease options provided by the bidders of the
RFP. It was recommended that further public engagement be done to gather the public and staff’s opinion on preferred options for a Town Hall. 8. Round Table 9. Next Meeting
To Be Determined
10. Adjournment
Resolution #4 Moved by: Jesse Goossens Seconded by: Andrew Gilvesy
THAT the September 17, 2020 Town Hall Steering Committee meeting be adjourned at 1:00 p.m. Carried