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201109 Council MIN 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, November 9, 2020 4:00 PM Electronic Meeting ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Luciani Councillor Parker Councillor Rosehart Staff: Kyle Pratt, Chief Administrative Officer Michelle Smibert, Town Clerk Sheena Pawliwec, Acting Treasurer Chris Baird, Director of Recreation, Culture and Parks Carlos Reyes, Director of Operations Brad Lemaich, Fire Chief Amelia Jaggard, Deputy Clerk _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:00 p.m. 2. Closed Session (4:00 p.m.) Resolution # 2020-490 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart 2 THAT Council move into Closed Session to consider three personal matters about identifiable individuals, including Town employees and three matters of a proposed or pending acquisition or disposition of land by the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 239 (2) (b) personal matters about identifiable individuals, including municipal or local board employees; 2.4.2 239 (2) (b) personal matters about identifiable individuals, including municipal or local board employees; 2.4.3 239 (2) (b) personal matters about identifiable individuals, including municipal or local board employees; 2.4.4 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (Sandy Court) 2.4.5 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (Highway 3) 2.4.6 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (Rokeby Road) 2.5 Back to Open Session 3. Adoption of Agenda (6:00 p.m.) Resolution # 2020-491 Moved By: Councillor Esseltine Seconded By: Councillor Luciani THAT the Agenda as prepared for the Council meeting of Monday, November 9, 2020, be adopted. Carried 4. Moment of Silence 3 5. Disclosures of Pecuniary Interest and the General Nature Thereof Councillor Rosehart declared pecuniary interest on the following item: 1. Item 14.2.1 in open session (BIA Appointment By-Law) with the reason being that her son is the individual being recommended for appointment under this By- Law. No other disclosures of pecuniary interests were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2020-492 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT the Minutes of the Council meeting held on Monday, October 26, 2020, be approved. Carried 7. Presentations 8. Public Meetings 9. Planning Reports 10. Delegations 11. Deputation(s) on Committee Reports 12. COVID-19 13. Information Items 13.1 Ministry of Finance Re: 2021 Ontario Municipal Partnership Fund (OMPF) allocations Resolution # 2020-493 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT Council receive the correspondence from the Ministry of Finance dated October 29, 2020, as information. Carried 14. Staff Reports 4 14.1 Chief Administrative Officer 14.1.1 CAO 20-10 Awarding RFP #2020-007 Strategic Plan Resolution # 2020-494 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT Council receives Report CA0 20-10 Awarding RFP #2020- 007 Strategic Plan; AND THAT Council authorizes obtaining consulting services with Boulevard Strategy Group for the development of a new Community Strategic Plan. Carried 14.2 Clerk's Office 14.2.1 CLK 20-38 Tillsonburg BIA Board of Directors Appointment Resolution # 2020-495 Moved By: Councillor Gilvesy Seconded By: Councillor Parker THAT Council receives report CLK 20-38 Tillsonburg BIA Board of Directors Appointment; AND THAT a By-Law to amend By-Law 4260, be brought forward for Council’s consideration. Carried 14.3 Development and Communication Services 14.4 Finance 14.4.1 FIN 20-37 2021 Public Budget Survey Results Resolution # 2020-496 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives report FIN 20-37 2021 Public Budget Survey Results as information. 5 Carried 14.5 Fire and Emergency Services 14.6 Operations 14.6.1 OPS 20-37 Traffic By-Law 3701 Amendment Staff noted that the project will be completed prior to year end. Resolution # 2020-497 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receives Report OPS 20-37 Traffic By-Law 3701 Amendment as information; AND THAT the signage changes to Wilson Avenue as outlined in Resolution #2020-408 identified to be up $15,000 are funded in 2020 from anticipated Public Works operating surplus dollars; AND THAT a By-Law to amend Traffic By-Law 3701, be brought forward for Council’s consideration. Carried 14.7 Recreation, Culture & Park Services 14.7.1 RCP 20-37 Glendale Park Playground RFP-2020-012 Results Staff provided an overview of the RFP process. Staff noted that the groundwork for the project is expected to be completed before winter. The project is expected to be completed over winter so that the playground is ready for early spring. There was discussion regarding the implications of deferring the decision. Staff noted that public notice will be provided which will include posting a sign at the park which depicts the new playground. Resolution # 2020-498 Moved By: Councillor Esseltine Seconded By: Councillor Luciani 6 THAT Report RCP 20-37 Glendale Park Playground RFP-2020-012 Results be received as information; AND THAT Council approve the RFP from PlayPower LT Canada Inc., Paris, Ontario for $65,253.40, exclusive of applicable taxes. Carried 15. New Business 16. Consideration of Committee Minutes 16.1 Committee Minutes It was noted that the concern regarding the new PXO referenced in the Accessibility Advisory Committee minutes of October 6, 2020, is related to the visibility of the crossing lights. Resolution # 2020-499 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT Council receives the Accessibility Advisory Committee minutes dated October 6, 2020, the Economic Development Advisory Committee minutes dated October 13, 2020, the Tillsonburg Airport Advisory Committee minutes dated October 15, 2020 and the Physician Recruitment and Retention Committee minutes dated August 4, 2020, as information. Carried 16.2 Business Improvement Area Board Minutes There was discussion regarding garbage dumping in the downtown. Resolution # 2020-500 Moved By: Councillor Luciani Seconded By: Councillor Parker THAT Council receives the Business Area Improvement Board minutes dated April 23, May 21, June 25, July 28 and September 23, 2020, as information. Carried 7 17. Motions/Notice of Motions Opportunity was provided for comments and questions. There was discussion regarding the intent of the notice of motion. Resolution # 2020-501 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT motions coming forward to council from meetings of local Boards and Committees, through either a Committee Report or a Staff Report, be read out loud and recognized in open council, under Delegation on Committee Reports, prior to Council’s consideration of the content of the report, as per the Town’s Procedural By-Law. Carried Opportunity was provided for comments and questions. Staff confirmed this request could be completed. Resolution # 2020-502 Moved By: Councillor Parker Seconded By: Councillor Gilvesy THAT staff be directed to work with the Great Pumpkin Rescue group to establish a pumpkin disposal area in Tillsonburg for the 2021 Halloween season. Carried 18. Resolutions/Resolutions Resulting from Closed Session 19. By-Laws 19.1 By-Law 2020-105, to amend By-Law 4260 (Tillsonburg BIA Board Appointment) 19.2 By-Law 2020-106, to amend Traffic By-Law 3701 Resolution # 2020-503 Moved By: Councillor Gilvesy Seconded By: Councillor Parker THAT By-Law 2020-105, to amend By-Law 4260; and By-Law 2020-106, to amend Traffic By-Law 3701, be read for a first, second, third and final reading and that the Mayor and the Clerk be and 8 are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Confirm Proceedings By-law Resolution # 2020-504 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT By-Law 2020-104, to Confirm the Proceedings of the Council Meeting held on November 9, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21. Items of Public Interest The annual street side collection of loose leaves is scheduled to begin on Monday, November 9, 2020. Visit tillsonburg.ca to find out when your collection week is. Council will meet on November 16, 2020 at 4:30 p.m. via video conference for the purpose of holding public meetings for planning applications. The next regular scheduled Council meeting will be on November 23, 2020. 22. Adjournment Resolution # 2020-505 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT the open Council meeting of Monday, November 9, 2020 be adjourned at 7:07 p.m. and that Council move into Closed Session to consider three matters of a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Council adjourned closed session at 7:45 p.m. which concluded the meeting of Council.