201022 BIA MIN
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Tillsonburg Business Improvement Area
MINUTES - Board Meeting of Thursday, October 22nd, 2020
IN PERSON & ZOOM @ CARRIAGE HALL – 25 BROCK ST. W. TILLSONBURG
Time: 7:00 AM – Breakfast Meeting: Business Meeting 7:30 AM – 9:30 AM
1. CALL TO ORDER: Time: 7:34 A.M.
QUORUM: 6/8 C. Tomico, D. Gilvesy, J. Tilson, M. Van Geer Truyde,
W. Cameron (e-vote), M. Tedesco,
Staff present: M. Renaud, K. Slattery, C. Pepper
2. ADOPTION OF THE AGENDA:
moved by: D. Gilvesy seconded by: J. Tilson
“And resolved that the agenda, as prepared for the BIA Board of Management
meeting for October 22nd, 2020 be adopted”.
CARRIED
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NONE DECLARED
4. ADOPTION OF THE MINUTES from the board meeting of September 23rd, 2020
moved by: D. Gilvesy seconded by: J. Tilson
“And resolved that the minutes for the Tillsonburg BIA Board of Management
meeting of September 23rd, 2020 be adopted”.
CARRIED
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5. 2021 MARKETING AND ADVERTISING PLAN:
The EMC reviewed the draft marketing and advertising plan for 2021. This includes a
full-year proposal of activities assuming that there will be pandemic impacts for the full-
year. The EMC reviewed the metrics for the month
Councillor Gilvesy expressed a continued concern about the yellow main BIA logo is
still hard to read and not discernable from a distance. The EMC will continue to work
at favourable resolutions to the outstanding concerns raised by Board Members. The
EMC will also endeavour to prepare written reports in advance of the monthly
meetings.
6. FINANCIAL REPORT:
The ED presented the financial results for September 2020 including the bank
balances. The bank balances as of September 30th, 2020 are as follows: FirstOntario:
Share capital: $85.00; GIC principle: $67,006.91; GIC accrued interest: $907.62; Total:
$67,999.53 - CIBC: Chequing account: $67,541.59; Savings account: $40,462.15 –
CIBC Total: $108,003.74 - Total cash balances: $176,003.27. The ED indicated that
there are still some outstanding payables that need to be processed. There will be
limited FIP expenses for balance of year however there are some outstanding invoices
for approved design work from Southridge Concept Rendering.
Councillor Gilvesy congratulated and thanked the BIA Staff for the financial
management in 2020 fiscal year.
7. RETAIL & BUSINESS STATUS UPDATE: The ED wants to provide the following update
on business openings, closing and downsizing - thus far in 2020. The listings are by
category followed by the number in that category in brackets. The ED will update this
summary monthly and will also update the file on vacant stores for rent as these metrics
are important to track on an ongoing basis. Some businesses may appear twice.
New businesses opened in 2020: (9)
Paper Suitcase Photography (portrait studio); Flippin’ Mike’s Burgers; Tillsonburg
Hobby Central; Lighthouse Treasures; Execulink retail store; Rinconcito Mexican
Grocery Store; Flare Technologies (IT consulting); Enchanted Eats Café; Enchanted
Eats AirBNB.
Business closures in 2020: (6)
Mobile Links (Baldwin Street); Corey’s Restaurant (retirement); Handmaiden (lease
expiry); Gospel Lighthouse (retirement); Ridout Street barber shop (relocated to
London, ON). Skilled Games Lounge – (18 Oxford Street).
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Businesses downsized or relocated: (5)
Anchor Shoppe, Styles on the Go; Tattoo store; Grand Medical (from Washington
Grand Ave to Broadway). Cherished Pieces (building sale).
Business expansion: (2)
Needful Things – added space formerly occupied by Mobile Links – (approximately 700
sq. ft.); Jenkins & Gilvesy LLP – under construction.
New businesses coming soon (might open between now and Dec. 31st, 2020: (2)
Popeye’s Chicken; Cannabis store (200 Broadway)
Businesses with ownership changes: (4)
Grand Medical; Meyer Chiropractic; Roka Games Store (minus paintball business).
Nectar (Van Campen family).
Business enquiries: (8)
The ED is aware of several proponents who wish to open a number of additional
businesses in the downtown core including as follows:
a) Higher-end restaurant/bistro (2)
b) Intimate apparel & adult toys (1)
c) Cannabis store (1) – beyond of which is discussed above
d) Potential occupants for a co-working space (3)
e) Brew pub (1)
There were no questions. Several Board Members commented on the helpfulness of
the report.
8. ONTARIO TRILLIUM FOUNDATION GRANT APPLICATION:
The ED reviewed the concept(s) and thoughts behind the OTF Resilient Communities
Fund application. The ED will continue to work on the areas noted by the Board of
Management.
Other items for consideration for this grant application:
a) Feasibility study for a permanent Farmer’s Market – in conjunction with the Station
Arts Centre;
b) Re-configuration of the Broadway Plaza in anticipation of the 2022 town
anniversary;
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c) Creation of the pop-up/co-working space at the proposed new BIA offices;
d) Public art creation and installation in conjunction with the Station Arts Centre;
e) Tourism office funding and infrastructure purchases including a large screen TV for
the front mezzanine window at the proposed new BIA offices.
There were no questions or comments from the Board of Management.
9. ONTARIO RURAL ECONOMIC DEVELOPMENT GRANT PROGRAM:
The ED is preparing an additional application to fund part of our strategic objectives
for 2021 including downtown revitalization and business retention. There were no
comments or questions from the Board of Management.
10. OXFORD/BROADWAY PARKETTE: The ED will be working with Jesse Goosens of
Millards on the upcoming decoration of the parkette. The EMC will be working with
the group to advance the directives to ensure that they meet the brand and image of
the BIA.
11. FAÇADE IMPROVEMENT COMMITTEE UPDATE:
There is a vacancy on the FIP committee which needs to be filled. The FIP committee
asked me to discuss this with the BIA Board of Management. Are there any interested
BIA members who would like to sit on this committee? The FIP committee usually
meetings between 4 and 6 times per year. There was no interest shown at this meeting
for a replacement of the FIP committee member from the BIA so the ED will follow-up
outside of the monthly meeting.
There were no questions or comments from the Board of Management.
12. EXECUTIVE DIRECTOR’S REPORT: See attached separate report. There were no
questions or comments from the Board of Management.
13. DEVELOPMENT & PERMIT APPLICATIONS: The ED has reviewed the following
planning and development/subdivision applications and recommends to the Board of
Management that letters of support be prepared and forwarded the applicable
planning authorities:
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a) Site Plan Approval: 360 West – Daffodil Drive & Daisy Court
“Moved by D. Gilvesy and Seconded by J. Tilson and resolved the at the BIA
Board of Management supports the Site Plan Approval for the development
located at Daffodil Drive and Daisy Court, Tillsonburg”
MOTION: favourable recommendation – CARRIED
b) Official Plan Amendment – 98 King Street & 143 Tillson Avenue
“Moved by D. Gilvesy and Seconded by J. Tilson and resolved the at the BIA
Board of Management supports the Official Plan Amendment for the
development of two high-density residential apartment buildings subject to
a revision to the site plane to add a driveway connecting the two buildings
and provision of an overhead canopy and drop-off area for each building”.
MOTION: favourable recommendation – CARRIED
c) Official Plan Amendment & Zone Change – 41 Clear Valley Drive
“Moved by D. Gilvesy and Seconded by J. Tilson and resolved the at the BIA
Board of Management supports the Official Plan Amendment and Zone
Change for the creation of one residential in-fill lot at 41 Clear Valley Drive,
Tillsonburg”.
MOTION: favourable recommendation – CARRIED
d) Zone Change – 1 Hardy Avenue
“Moved by D. Gilvesy and Seconded by J. Tilson and resolved the at the BIA
Board of Management supports the Zone Change for 1 Hardy Avenue,
Tillsonburg”.
MOTION: favourable recommendation – CARRIED
e) Subdivision Approval – 97 North Street West
“Moved by D. Gilvesy and Seconded by J. Tilson and resolved the at the BIA
Board of Management supports the Subdivision Application by Southside
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Group (London, ON) for the development of 107 single family dwellings
and two future blocks (200 & 201) for street-front townhomes”.
MOTION: favourable recommendation - CARRIED
14. ITEMS REQUESTED BY BOARD MEMBERS:
a) Oxford/Baldwin intersection paint markings follow-up;
b) COVID challenges from members not in compliance;
c) Review of finalized budget with adjustments;
d) BIA re-branding/logo clarity/brand standards.
15. RESTAURANT OWNER’S/MANAGER’S MEETING:
The Board of Management supports the concept of these proposed meetings. The ED
suggested that Board Members can attend if their schedule permits.
The ED will advise the Board of the meeting dates and times.
16. ROUND TABLE: The ED the following items:
a) update of moving the BIA offices to 200 Broadway
b) hand-out of budget summary to be placed into your budget binders
c) Tree Canada – “Treemendous” grant program – up to $10,000 for
community greening projects. The BIA will be making application.
There were no questions or comments.
17. NEXT MEETINGS:
Regular - Thursday, November 19th, 2020 at Carriage Hall
AGM – Wednesday, November 25th, 2020 at Tillsonburg Legion – limited to Board
Members and Staff with ZOOM interface.
18. MOTION TO ADJOURN: Time of adjournment:_____ a.m.
a. moved by:__________________ b. ____________________