210111 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, January 11, 2021
4:00 PM
Electronic Meeting
1.Call to Order
2.Closed Session (4:00 p.m.)
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider four personal matters about identifiable
individuals, including Town employees.
2.1.Adoption of Agenda
2.2.Adoption of Closed Session Minutes
2.3.Reports
2.3.1.239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.3.2.239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.3.3.239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.3.4.239 (2) (b) personal matters about identifiable individuals, including
municipal or local board employees;
2.4.Back to Open Session
3.Adoption of Agenda (6:00 p.m.)
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of January 11, 2021, be adopted.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council meetings held on December 14, 2020 and December 16,
2020, be approved.
7.Presentations
7.1.Boulevard Strategy Re: Strategic Plan Kick off Meeting
Presented by: Erin O’Hoski, Boulevard Strategy
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT the presentation by Boulevard Strategy be received as information.
8.Public Meetings
9.Planning Reports
10.Delegations
11.Deputation(s) on Committee Reports
12.COVID-19
13.Information Items
13.1.Ministry of Energy, Northern Development and Mines Re: Revoked Ontario Reg
355/17
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Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from the Ministry of Energy, Northern
Development and Mines dated January 2, 2021, as information.
14.Mayor's Reports
14.1.MYR 21-01 CAO Performance Appraisal
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receives Report MYR 21-01;
AND FURTHER THAT Council endorses the recommendations for the identified
Goals and Objectives as provided by the CAO;
AND FURTHER THAT Council endorses amendment to the recommended
Remuneration as recommended by the Review Committee;
AND FURTHER THAT the CAO Performance Review Committee work with the CAO
to prepare an updated Performance Appraisal Process for Council’s Consideration.
15.Staff Reports
15.1.Chief Administrative Officer
15.2.Clerk's Office
15.2.1.CLK 21-01 Funding for Tillsonburg 150
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT the unspent $6,000 Cultural Grants Funding (2020) be transferred to
the Recreation, Culture and Parks reserve.
15.2.2.CLK 21-02 Council Meeting January 18, 2021
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT January 18, 2021 at 2:00 p.m. be scheduled as a Council Meeting to
deal with the Oxford County service delivery review.
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15.3.Development and Communication Services
15.4.Finance
15.4.1.Budget Deliberations
15.4.1.1.FIN 21-03 Summary of 2021 Budget Changes
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT the 2021 Budget and Business Plans be brought forward
for consideration.
Proposed Resolution #
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT $250,000 of surplus dollars from the 2020 budget be
carried forward and used as part of the taxation dollar
requirement in the 2021 budget to aid in reducing and mitigating
the tax rate to local ratepayers.
15.4.1.2.FIN 21-04 2021 Final Budget and Departmental Business Plans
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT the 2021 Budget in the amount of $17,025,747 from
taxation be adopted;
AND THAT a By-Law be brought forward setting the 2021
Property Tax Rates at a future meeting.
15.4.2.FIN 21-01 2021 Interim Tax Levy Report and Bylaw
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT the 2021 Interim Tax Levy By-Law be brought forward for Council’s
consideration.
15.4.3.FIN 21-02 2021 Rates and Fees By-Law
Proposed Resolution #12
Page 4 of 276
Moved By: ________________
Seconded By: ________________
THAT a By-Law to provide a schedule of fees for certain municipal
applications, services, and permits be brought forward for Council’s
consideration.
15.4.4.FIN 21-05 2021 Borrowing By-Law
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT a By-Law to authorize the borrowing of money to meet current
expenditures of the Town of Tillsonburg for the 2021 fiscal year be brought
forward for Council's consideration.
15.5.Fire and Emergency Services
15.6.Operations
15.6.1.OPS 21-01 Transfer Payment Agreement for Municipal Transit Enhanced
Cleaning
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT the Town of Tillsonburg enter into a Transfer Payment Agreement
with the Province of Ontario for the Municipal Transit Enhanced Cleaning;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to sign the Transfer Payment Agreement.
15.7.Recreation, Culture & Park Services
15.7.1.RCP 21-01 CSC Facade Replacement Award of Tender
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT Council awards the lowest tender to PK Construction, in the amount
of $403,230.00 exclusive of applicable taxes.
16.New Business
17.Consideration of Committee Minutes
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17.1.Committee Minutes
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council receives the Economic Development Advisory Committee minutes
dated December 8, 2020, as information.
18.Motions/Notice of Motions
Proposed Resolution #
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT any surplus funds from the 2020 budget be added to the Tax Rate Stabilization Fund.
Proposed Resolution #
Moved By: Councillor Parker
Seconded By: ________________
THAT staff be directed to complete a report (Including costing) in regards to moving the
Styrofoam and Plastic Bag recycling bins to the yard waste side of the Transfer Station.
19.Resolutions/Resolutions Resulting from Closed Session
20.By-Laws
20.1.A By-Law to authorize a waste management agreement and to repeal By-Law 3319
20.2.A By-Law to provide for an Interim Tax Levy for the year 2021
20.3.A By-Law to provide a schedule of fees for certain municipal applications, services
and permits
20.4.A By-Law to authorize the borrowing of money during the fiscal year ending
December 31, 2021
20.5.A By-Law to authorize an agreement with the Province of Ontario (MTEC)
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT a By-Law to authorize a waste management agreement and to repeal By-Law
3319;
A By-Law to provide for an Interim Tax Levy for the year 2021;
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A By-Law to provide a schedule of fees for certain municipal applications, services
and permits;
A By-Law to authorize the borrowing of money during the fiscal year ending
December 31, 2021;
A By-Law to authorize an agreement with the Province of Ontario (MTEC), be read
for a first, second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal thereunto.
21.Confirm Proceedings By-law
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT By-Law 2021-001, to Confirm the Proceedings of the Council meeting held on January
11, 2021, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
22.Items of Public Interest
23.Adjournment
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of January 11, 2021 be adjourned at ____ p.m.
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1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, December 14, 2020
4:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
Resolution # 2020-567
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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2
THAT Council move into Closed Session to consider two personal matters about
identifiable individuals, including Town employees, and a proposed or pending
acquisition or disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Adoption of Closed Session Council Minutes
2.3 Reports
2.3.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.3.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.3.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2020-568
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, December 14,
2020, with item 14.7.1 Staff Report RCP 20-38, being considered prior to item
11, be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Gilvesy declared pecuniary interest on the following item:
1. Item 10.2 in open session with the reason being that buildings owned in the
downtown core would see a direct financial gain if the proposed expansion
comes to fruition.
No other disclosures of pecuniary interest were declared.
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3
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-569
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the minutes of the Council meeting held on Monday, November 23, 2020,
be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 2020-570
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:05 p.m.
Carried
8.1 Application for Minor Variance A13-20 (Zeller)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The agent submitted a written letter of support for the application. The
applicants were not in attendance.
No members of the public appeared before Council either in support of or
opposition to the application.
Council passed the following resolution.
Resolution # 2020-571
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A13-20,
submitted by Scott & Ann Zeller, for lands described as Lot 61, Plan 41M-
218, in the Town of Tillsonburg, as it relates to:
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4
1. Relief from Section 6.2 - R1 Zone Provisions, to increase the maximum
permitted lot coverage from 33% to 35%, to facilitate the construction of a
pool house / covered patio on the subject lands.
Subject to the following conditions:
i. That the relief shall only apply to the construction of a covered patio /
pool house of an approximate scale and location as depicted on Plate 3 of
Report CP 2020-345.
ii. The Owners shall obtain a building permit for the proposed covered
patio / pool house within one year of the date of the Committee’s Decision.
Carried
Resolution # 2020-572
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:10 p.m.
Carried
9. Planning Reports
10. Delegations
10.1 Oxford County Warden Larry Martin Re: County Council Composition
Larry Martin, Oxford County Warden, was present to provide information
regarding the County Council Composition discussions to date.
Opportunity was provided for comments and questions from Council.
There was discussion and support noted regarding an additional Town of
Tillsonburg representative on County Council.
There was discussion regarding the process for electing Warden.
Resolution # 2020-573
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the delegation from Larry Martin, Oxford County
Warden, as information.
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5
Carried
10.2 Tillsonburg BIA Re: MOU with Town, Boundary Expansion Request,
and 2021 BIA Budget Request
Mark Renaud, Executive Director, Tillsonburg BIA, appeared before
Council to provide an overview of the 2021 BIA budget request of
$164,270 and the BIA's business plan for 2021. Mr. Renaud provided
support for the proposed MOU between the Town and BIA as attached to
staff report RCP 30-38. Mr. Renaud provided support and rationale for the
BIA boundary expansion request.
Opportunity was provided for comments and questions from Council.
There was discussion regarding the boundary expansion request and the
associated public process. It was asked how the businesses in the
proposed new areas would benefit from joining the BIA. It was asked how
locations would benefit which are already promoted by the Town such as
the Annandale National Historic Site.
There was discussion regarding the 2021 BIA budget request.
Mr. Renaud noted that street blades need to be replaced to meet AODA
requirements.
Resolution # 2020-574
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the presentation from the BIA be received and that the MOU
request be dealt with in conjunction with staff report item 14.7.1, that the
budget be referred to the Budget meeting on December 16th, and that
staff be asked to prepare a report on the BIA boundary request to include
the process involved under the Act and also options available for Council
consideration.
Carried
Item 14.7.1. was considered next.
11. Deputation(s) on Committee Reports
11.1 CLK 20-46 Accessibility Advisory Committee Recommendation
Cindy Allen, Chair of Accessibility Advisory Committee, was present to
answer questions.
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Staff to inform Council on associated costs and timeline of completion
once determined.
Resolution # 2020-575
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the recommendation from the Accessibility
Advisory Committee, as information;
AND THAT Council direct staff to take additional measures to improve the
safety of the Kinsmen Pedestrian Bridge surface in inclement weather by
ensuring all boards are screwed down, adding anti-slip adhesives and
enhancing winter maintenance.
Carried
11.2 DCS 20-29 Economic Development Advisory Committee
Recommendation
Jesse Goossens, Chair of Economic Development Advisory Committee,
was present to answer questions.
Cephas Panschow, Development Commissioner, was also present to
answer questions.
It was asked who would approve and pay for the advertising.
Staff noted that listing through a firm would allow the Town to market
properties through the most effective platforms.
Staff confirmed there would be a request for proposal process. It was
asked if the results of the RFP process would be brought to Council for
approval.
Resolution # 2020-576
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report DCS 20-29 Economic Development
Advisory Committee Recommendation Regarding Listing of Town
Property;
AND THAT the Town’s industrial lands be listed through a real estate firm
secured through a public process in accordance with the Town’s
Purchasing Policy.
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Carried
12. COVID-19
13. Information Items
13.1 Municipality of Bayham Re: Notice of Public Meeting Official Plan
Amendment
13.2 Thames Valley District School Board Re: Rural Education Task Force
Update and Survey
13.3 Long Point Region Conservation Authority 2021 Meeting Schedule
13.4 Strategy Corp Re: County of Oxford Service Delivery Review
Consultation
13.5 Oxford County Staff Report PW 2020-58
It was asked if more information will be provided to Council prior to a
meeting with Strategy Corp Inc. regarding the Service Delivery Review.
Resolution # 2020-577
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the Notice of Public Meeting from the Municipality
of Bayham dated November 23, 2020, the correspondence from the
Thames Valley District School Board dated November 23, 2020, Long
Point Region Conservation Authority 2021 Meeting Schedule, and the
correspondence from Strategy Corp regarding the County of Oxford
service delivery review consultation, and Oxford County Staff Report PW
2020-58, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 20-44 Committee Appointments
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Resolution # 2020-578
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report CLK 20-44 Committee Appointment;
AND THAT a By-Law to amend By-Law 4247 Schedule A, be
brought forward for Council’s consideration.
Carried
14.2.2 CLK 20-45 Police Services Board Citizen Appointment
Resolution # 2020-579
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report CLK 20-45 Police Services Board
Citizen Appointment;
AND THAT Larry Scanlan be appointed to the Police Service Board
for the remainder of the Council term ending November 14, 2022.
Carried
14.3 Development and Communication Services
14.3.1 DCS 20-30 Offers to Purchase - Rokeby Road Properties
Cephas Panschow, Development Commissioner, was present to
answer questions.
Resolution # 2020-580
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report DCS 20-30 Offers to Purchase
Rokeby Road Properties;
AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale for the
property described as 54 acres of land on the North side of Rokeby
Road, described at Lot 1641, Plan 500, Mid Con 4, NTR, Pt Lot 10;
and more particularly, Parts 1 & 2, Plan 41R-8386; and,
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AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale for the
property described as 11 Acres of land west of, and contiguous to
the Rokeby Road parcel, Lot 1640 Plan 500, Tillsonburg; Part 5,
Plan 44 OXRB; and Part Lot 8, Concession 4 North of Talbot Road.
Carried
14.3.2 DCS 20-31 Offer to Purchase - 41 Clear Valley Drive
Cephas Panschow, Development Commissioner, was present to
answer questions.
There was discussion regarding the process. It was suggested that
minimum bids be identified at the start of the process moving
forward.
Resolution # 2020-581
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report DCS 20-31 Offer to Purchase 41
Clear Valley Drive;
AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale with
Christian Devlin for the property described as part of Block D, Plan
M-53.
Carried
14.3.3 DCS 20-32 Surplus Land Declaration - Walkway between
Woodland Crescent and Trillium Drive
Cephas Panschow, Development Commissioner, was present to
answer questions.
Staff noted that the next steps would be to bring forward offers from
interested parties.
Resolution # 2020-582
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
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THAT Council receive report DCS 20-32 Surplus Land Declaration
Walkway between Woodland Crescent and Trillium Drive;
AND THAT the walkway property, described as Block 88, Plan
41M-139, be declared surplus to the needs of the Town of
Tillsonburg in accordance with Bylaw 3549 – Sale of Real Property
Policy including suitable notification to the public.
Carried
14.4 Finance
14.4.1 FIN 20-42 2021 Rates and Fees
Geno Vanhaelewyn, Chief Building Official, and Cephas Panschow,
Development Commissioner, were present.
Staff noted that new fees for "New Dog" and "New Cat" were
included for residents who purchase a new pet mid-year. Staff
confirmed the Animal Control By-Law does not currently recognize
other municipalities animal licenses for new residents.
A duplication of the advertising ice re-surfacing fees was noted.
It was noted that on pages 13 and 14 of the schedule there are
some advertising fees noted at a 2% increase and then later noted
at a 0% increase.
Wreath Campaign fee to be removed.
Staff noted that animal control fees are set through the animal
control contract with a third party. A new RFP will be released in
spring 2021.
Resolution # 2020-583
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report FIN 20-42 2021 Rates and Fees;
AND THAT a By-Law to provide a schedule of fees for certain
municipal applications, services, and permits be brought forward for
Council’s consideration.
Carried
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14.4.2 FIN 20-43 County Water and Wastewater Billing Agreement
Resolution # 2020-584
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 20-43 2021 County Water and
Wastewater Billing Agreement;
AND THAT Council authorize the signing of the Master Service
Agreement between the Town of Tillsonburg and the County of
Oxford;
AND THAT a By-Law to authorize a new agreement between the
Town of Tillsonburg and the County of Oxford for water and
wastewater billing, and to repeal By-Law 3976, be brought forward
for Council’s consideration.
Carried
14.5 Fire and Emergency Services
14.6 Operations
14.7 Recreation, Culture & Park Services
14.7.1 RCP 20-38 Tillsonburg BIA - 2021 Memorandum of
Understanding
There was discussion regarding the increase to the beautification
budget from 2019 to 2021.
Staff noted that the proposed 2021 Recreation, Culture and Parks
budget was reduced in response to the increased funding request
and increased service level proposed by the BIA.
Resolution # 2020-585
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the recommendation contained in staff report RCP 20-38 be
deferred to the Council Budget meeting scheduled for December
16, 2020.
Carried
Item 11 was considered next.
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14.7.2 RCP 20-41 COVID-19 Resilience Infrastructure Grant– Local
Government Intake
There was discussion regarding the proposed widening and paving
of the Trans Canada Trail between Quarter Town Line and Tillson
Avenue, including linkage to North Street, and future use by
snowmobiles.
It was suggested to reach out to local community groups if letters of
support would be beneficial.
Resolution # 2020-586
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Report RCP 20-41 COVID-19 Resilience Infrastructure Grant
Local Government Intake be received as information;
AND THAT Council endorses the projects identified within the
report and directs staff to make application.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2020-587
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Physician Recruitment and Retention
Committee minutes dated November 3, 2020, the Memorial Park
Revitalization Advisory Committee minutes dated November 18, 2020, the
Tillsonburg Transit Advisory Committee minutes dated November 17,
2020 and the Economic Development Advisory Committee minutes dated
November 10, 2020, as information.
Carried
16.2 Business Improvement Area Board Minutes
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Resolution # 2020-588
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Business Improvement Area Board Meeting
Minutes dated October 22, 2020, as information.
Carried
16.3 Long Point Region Conservation Authority Minutes
Resolution # 2020-589
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the Long Point Region Conservation Authority
Minutes dated November 4, 2020, the Long Point Region Conservation
Authority Budget Minutes dated November 12, and the Long Point Region
Source Protection Authority Minutes dated June 3, 2020, as information.
Carried
16.4 Tillsonburg Police Services Board
Resolution # 2020-590
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Police Services Board minutes dated October
21, 2020, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2020-591
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT staff be directed to report on safety measures that can be put in place for
the Bidwell/Ridout Intersection and that the report be done in consultation with
the Police Services Board for completion by the end of Q2 2021.
Carried
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Councillor Rosehart confirmed the intent of the motion is to have staff report on
how to preserve commercial space in this area.
Resolution # 2020-592
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
In order to ensure that the Town has adequate commercial space in the
downtown, staff are asked to proceed with a general planning application to
prevent the conversion of commercial space on Broadway to residential on the
ground floor.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2020-117, to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-13)
19.2 By-Law 2020-118, to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-15)
19.3 By-Law 2020-119, to Amend Schedule A of By-Law 4247 (Committee
Appointments)
19.4 By-Law 2020-120, to authorize an agreement of purchase and sale
with Armtec Inc.
19.5 By-Law 2020-121, to authorize an agreement of purchase and sale
with Armtec Inc.
19.6 By-Law 2020-122, to authorize an agreement of purchase and sale
with Christian Devlin
19.7 By-Law 2020-123, to authorize an agreement with the County of
Oxford for water and wastewater billing and to repeal By-Law 3976
Resolution # 2020-593
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-117, to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-13); and
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By-Law 2020-118, to amend Zoning By-Law Number 3295, as amended
(ZN 7-20-15); and
By-Law 2020-119, to Amend Schedule A of By-Law 4247 (Committee
Appointments); and
By-Law 2020-120, to authorize an agreement of purchase and sale with
Armtec Inc.; and
By-Law 2020-121, to authorize an agreement of purchase and sale with
Armtec Inc.; and
By-Law 2020-122, to authorize an agreement of purchase and sale with
Christian Devlin; and
By-Law 2020-123, to authorize an agreement with the County of Oxford
for water and wastewater billing and to repeal By-Law 3976, be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19.8 A By-Law to provide a schedule of fees for certain municipal
applications, services and permits
Resolution # 2020-594
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT A By-Law to provide a schedule of fees for certain municipal
applications, services and permits be read for a first and second time.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-595
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-115, to Confirm the Proceedings of the Council meeting held
on December 14, 2020, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
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Carried
21. Items of Public Interest
Council wished the community a safe and happy holidays.
Mayor Molnar provided a COVID-19 information update.
22. Adjournment
Resolution # 2020-596
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Council meeting of Monday, December 14, 2020 be adjourned at 9:24
p.m.
Carried
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1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Wednesday, December 16, 2020
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
Geno Vanhaelewyn, Chief Building Official
Cephas Panschow, Development Commissioner
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
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2. Adoption of Agenda
Resolution # 2020-597
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget meeting of December 16,
2020, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-598
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the minutes of the Council Budget meeting of December 7, 2020, be
approved.
Carried
5. Finance
5.1 Presentation Re: OPP Funding Formula Overview
S/Sgt. Jen Ormsby, Oxford County OPP and A/S/Sgt. Pete Marshall,
Municipal Policing Bureau, were present.
Opportunity was provided for comments and questions from Council.
5.2 Waste Management Agreement
It was asked if the costs associated with the waste management
agreement have decreased. Staff confirmed there is $20,500 in savings
compared to 2020.
It was asked if the costs associated with operating the transfer station
have increased.
Resolution # 2020-599
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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3
THAT Council receives report OPS 20-35 Waste Management Contract
renewal as information;
AND THAT a By-Law to authorize the Waste Management Contract, be
brought forward for Council’s consideration.
Carried
5.3 FRS 20-15 White Paper Fire Communications Financial Review
Opportunity was provided for comments and questions from Council.
Resolution # 2020-560
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives FRS 20-15 as information.
Carried
5.4 Budget Deliberation
Staff noted that Fire Vehicle 38 is 10 years-old and is recommended for
replacement in accordance with the asset management plan. The vehicle
has a high risk of failure of the hybrid battery; it will cost between $5,000-
$7,000 to replace the battery when it fails.
Staff noted that Vehicle 38 is a primary response vehicle that attends
scenes.
It was asked what the vehicle would be replaced with. Staff confirmed it
would be a similar vehicle.
Resolution # 2020-561
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the removal of Vehicle 38 be considered separately.
Carried
Resolution # 2020-562
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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4
THAT Vehicle 38 be removed from Asset Management Fleet Replacement
plan for 2021.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - No
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Defeated
Staff noted that the principal and interest could be funded by the Building
Reserve.
Resolution # 2020-563
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Vehicle 39 be removed from Asset Management Fleet Replacement
plan for 2021.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Defeated
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5
Staff noted that if the project is removed it is recommended that the funds
go to reserves in order to retain the capital taxation base.
Staff confirmed a consultant would be utilized and that a report would be
anticipated in Q3-Q4 2021 for Council's consideration.
Resolution # 2020-564
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT project X46 titled “Fire Hall Study” be removed from the 2021
budget.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - Yes
Mayor Molnar - No
Carried
The Town does not have a Master Transportation Study.
Staff noted that the study is a planning tool that would identify needs to
meet future population growth, such as identifying roads that will need to
be widened in the future due to increased traffic.
It was asked how often this type of study is reviewed. Staff noted typically
every five years.
Staff noted that there will be a presentation to Council on January 11,
2021 by the consultants working on the Town's Community Strategic Plan
update and perhaps this study can be an outcome of that process.
Resolution # 2020-565
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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6
THAT Project X55 Master Transportation Study be removed from the 2021
Budget.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Mayor Molnar - Yes
Carried
Resolution # 2020-566
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to prepare an updated report to Council that will
provide the County of Oxford information on the utilization of the 2021
Tillsonburg Regional Airport Grant Revenue of $50,000;
AND THAT referenced Report be included in the 2021 Business Plan for
development in Q2.
Carried
Resolution # 2020-567
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to continue to facilitate discussions and networking
with potential partners to review additional opportunities for Short Line Rail
connectivity within the Town of Tillsonburg;
AND THAT this direction be included in the 2021 Business Plan as an
action item for the Economic Development Department.
Carried
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Resolution # 2020-568
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to continue to facilitate discussions, networking
and planning to ensure adequate Industrial Zoned land is available for
servicing and development;
AND THAT the plan be a priority to be introduced into the 2021 Business
Plan.
Carried
Resolution # 2020-569
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
WHEREAS there is an acute identification of a shortage in Affordable
Housing for the population of Tillsonburg, including senior demographics;
AND WHEREAS there is a potential requirement for targeted attainable
housing alternatives to assist in attracting labour and a younger
demographic to the municipality;
AND WHEREAS the County of Oxford, Province of Ontario and Federal
Government have available programs to potentially assist in satisfying the
targeted housing deficit, in partnership with the Town and the private
sector;
BE IT RESOLVED that Staff be directed to facilitate discussions,
networking and planning to ensure expanded opportunities for Affordable
and Attainable Housing alternatives within the community;
AND FURTHER THAT any advancement of strategies be introduced into
the 2021 Business Plan.
Carried
Resolution #
Moved By: Mayor Molnar
THAT Staff be directed to facilitate a review of the Commercial Corridor
(CC) Zoning within the Town of Tillsonburg to prepare a report for Council
that may initiate a Town directed Application for Zone Change;
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AND THAT this direction be incorporated into the 2021 Business Plan for
Q2.
Motion withdrawn
Resolution # 2020-570
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to review Council supported Resolutions from
2020 that were adopted for various reports and direction;
AND THAT referenced recommendations be included in the 2021
Business Plan as action items by appropriate departments.
Carried
Staff provided an update on the recent announcement from the Province
regarding the Safe Restart Funding program. The Town is eligible for
funding for Transit expenses up to $41,710 and municipal operation
expenses up to $92,000.
An estimated 2020 surplus can be provided for January 11, 2021.
A report and motion to approve the 2021 budget will be brought forward at
the Council meeting scheduled for January 11, 2021.
Resolution # 2020-571
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the motion regarding the use of 2020 surplus dollars be deferred to
the January 11, 2021 Council meeting for consideration.
Carried
5.5 MYR 20-02 CAO Performance Evaluation 2020
Resolution # 2020-572
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives MYR 20-07 CAO Performance Evaluation 2020 as
Information;
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AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND FURTHER THAT Council appoints Mayor Molnar, Councillor Parker
and Councillor Gilvesy to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2020 CAO
Performance Evaluation Process as outlined in MYR 20-07.
AND FURTHER THAT a report be prepared for Council consideration on
January 11, 2021.
Carried
5.6 Tillsonburg BIA 2021 Budget Request
Staff noted that the BIA provided the costs included for maintenance in the
MOU.
It was asked if the Town's street sweeper can eliminate the need for
manual sweeping of streets.
It was asked if there is a mechanism that could be utilized to eliminate the
need for manual weed removal.
Staff are satisfied with the requirements related to insurance.
Resolution # 2020-573
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report RCP 20-38 Tillsonburg BIA 2021
Memorandum of Understanding, as information;
AND THAT Council approves the proposed 2021 BIA Memorandum of
Understanding (MOU) as outlined within this report;
AND THAT funding for items 7.0 Capital Projects ($15,000) and 8.0
Tourism ($6,000) be removed from the MOU and that the maximum
amount of $29,645 be included in the 2021 Recreation, Culture and Parks
Operating Budget to provide the necessary funding for the remaining
items as outlined in the MOU for 2021;
AND THAT the Mayor and Clerk be authorized to sign the Agreement on
behalf of the Corporation.
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Carried
Resolution # 2020-574
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council approves the 2021 BIA Levy in the amount of $139,450.
Carried
Resolution # 2020-575
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Budget meeting scheduled for January 6, 2021 be
cancelled.
Carried
Staff noted that Engineering is in need of a vehicle. It is being proposed
that Fire Unit 37 be repurposed for Engineering for a year or two prior to
disposal.
Staff confirmed the vehicle is currently used to attend emergency scenes
and to attend inspections.
Resolution # 2020-576
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Fire Unit 37 F250 pickup truck be removed.
Councillor Rosehart called for a recorded vote:
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - No
Councillor Luciani - No
Mayor Molnar - No
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Councillor Parker - No
Defeated
7. Confirm Proceedings By-law
Resolution # 2020-577
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-116, to Confirm the Proceedings of the Council meeting held
on December 16, 2020, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
8. Adjournment
Resolution # 2020-578
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget meeting of December 16, 2020 be adjourned at 8:12
p.m.
Carried
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Page 1 of 3
Subject: CAO Performance Appraisal (2020)
Report Number: MYR 21-01
Author: Mayor Molnar
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT Council receives Report MYR 21-01;
AND FURTHER THAT Council endorses the recommendations for the identified Goals
and Objectives as provided by the CAO;
AND FURTHER THAT Council endorses amendment to the recommended
Remuneration as recommended by the Review Committee;
AND FURTHER THAT the CAO Performance Review Committee work with the CAO to
prepare an updated Performance Appraisal Process for Council’s Consideration.
DISCUSSION
The purpose of this report is to provide updated information regarding the CAO
Performance Evaluation Process as to be reviewed by Council.
As supported by Council Resolution, and endorsed in an Appointment By-Law, an
Employment Agreement had been authorized with CAO Kyle Pratt, as signed December
17, 2019.
In Report MYR 20-07 (dated December 16, 2020), a CAO Performance Review
Committee was established by Council and included Mayor Molnar, Councillor Parker
and Councillor Gilvesy.
It is anticipated that the role of the CAO Performance Review Committee is to:
Review the objectives/themes communicated by the CAO (2020);
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MYR 21-01
Page 2 of 3
Review the performance of the CAO in 2020 in relation to Council direction and
CAO initiatives;
With the CAO, jointly develop goals and objectives for 2021;
Establish the measurement criteria for the defined goals and objectives in 2021;
Make a recommendation to Council regarding 2021 goals and objectives;
Provide recommendations for CAO compensation on a yearly basis.
The Working Group, was further assisted by the Manager of Human Resources to
assist solely in advancing the expectations of Council.
The recommended objectives, as agreed to by Council, is as follows;
Review the Goals and Objectives as communicated by the CAO in July 2020.
Review the performance of the CAO in 2020 in relation to Council direction and
CAO initiatives.
In conjunction with the CAO and with input from Council members, the Review
Committee will facilitate updated contributions from individual Council members
to assist with expected appraisal.
The Working Group has tabulated the results of the responses from individual
Council members and prepared a supplemental report highlighting the following;
o Summary sheet illustrating a tabulated summary of Council input.
o Identification of consensus on Council endorsed 2021 Goals and
Objectives for the CAO.
In consideration of all the information collected and reviewed, the Review
Committee is pleased to recommend to Council the following;
o Recommendation to Council regarding status of the 2020 Goals and
Objectives;
o Proposed Goals and Objectives for 2021 as submitted by the CAO and
Council
o Recommendation(s) for CAO compensation on an annualized basis.
COUNCL DIRECTION
Supplemental to the earlier input from individual Council members, the Review
Committee has met to review and tabulate the information. The material in this report,
and the subsequent recommendations, is an attempt for the Committee to present a
substantive report representative of the consensus of individual Council input.
Subsequent to any adoption by Council, the entire report will be introduced to the CAO’s
employee file and all recommendations adopted shall be implemented.
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MYR 21-01
Page 3 of 3
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcom ing community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A –
Page 38 of 276
Page 1 of 2
Subject: Funding for Tillsonburg 150 Celebrations
Report Number: CLK 21-01
Author: Laura Pickersgill, Legislative Services Coordinator
Meeting Type: Council Meeting
Meeting Date: January 11, 2021
RECOMMENDATION
THAT the unspent $6,000 Cultural Grants Funding (2020) be transferred to the
Recreation, Culture and Parks reserve (2021).
BACKGROUND
In the year 2022, the Town of Tillsonburg will be celebrating its 150th birthday! On
February 23, 1872, the Province of Ontario held the third and final reading of the Bill to
incorporate the Town of Tillsonburg. The Bill passed and Royal Assent was given by
the Lieutenant Governor of Ontario on March 2, 1872 thus establishing the Incorporated
Town of Tillsonburg. This incorporation allowed for the election of Tillsonburg’s first
Mayor and Council. The first Council Meeting was held on March 22, 1872. In
recognition of this historical and significant event, the Culture, Heritage & Special
Awards Advisory Committee thought that there may be community interest in
recognizing Tillsonburg’s 150th birthday. A survey was available to the public that
generated 113 responses.
DISCUSSION
The survey expressed an interest of 67% of respondents that would be interested in
attending/participating in an event(s) celebrating the Town’s 150th Birthday. There were
28% that indicated ‘maybe’ and 4% who indicated they would not be interested. The
question about holding an in-person celebration, virtual celebration or mixture of both
was posed. There was 42% of respondents that would prefer in-person, 3% that would
prefer virtual and 53% that would prefer a mixture of both. There were 57% of
respondents would who like to see a one-time celebration and 42% who would like to
see smaller incorporations of celebration throughout the year. The question was posed
about what kinds of events or ideas do respondents have that they would like to see
celebrated by the Town of Tillsonburg. There was a long list of ideas proposed that
included: events for children, parade, museum exhibit, fireworks, festival, door prizes,
arts/crafts displays, dance, historical readings, family activities, swag, winter events,
and many more. Based on these results, the Culture, Heritage and Special Awards
Committee is recommending to Council that a celebration(s) be held in the year 2022 to
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CLK 21-01
Page 2 of 2
recognize Tillsonburg’s 150th birthday and thus existing funds be set into reserves to be
used for the planning of this celebration.
By reviewing the results of this survey, the committee members felt that there was a
strong desire from the community to host a one-time, in-person event to celebrate
Tillsonburg’s 150th birthday. In early planning and preparation of such event, it is
understood that this type of event would have a significant cost associated with it.
FINANCI AL IMPACT/FUNDING SOURCE
The Committee was allocated $6,000 in the 2020 budget to be used for Cultural Grants.
Due to the COVID-19 pandemic, there have not been events taking place that warrant
the need for a cultural grant, therefore, as of the date of authoring this report, the full
$6,000 remains unused in the budget. Therefore, the Committee is requesting that
these unused funds be placed into reserves to be set aside for use in the year 2021 and
2022 for the planning and preparation (including deposits for vendors) in holding a
successful 150th Birthday Party for Tillsonburg. There will be other opportunities further
investigated in 2021 for retrieving funding including the potential for fundraising, grant
opportunities, donations, etc.
The transfer to reserves of specific departmental (including committee) regular
operating surpluses is not traditionally recommended by Finance; these positive
variances instead contribute to the overall Town year-end financial position. Should this
be the direction of Council in this unique instance as a result of the pandemic and the
future endeavor, the $6,000 in unused 2020 funds can be transferred to the RCP
reserve and earmarked for these event-related expenditures. Should the future
expenditures come in less or the pandemic continue and impact the execution of the
future event, it is recommended that any residual earmarked funds within the reserve
be used to offset the annual grant request in future year(s), until depleted.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
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Page 1 of 2
Subject: Council Meeting January 18, 2021
Report Number: 21-02
Author: Amelia Jaggard, Deputy Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT January 18, 2021 at 2:00 p.m. be scheduled as a Council Meeting to deal with
the Oxford County service delivery review.
DISCUSSION
The purpose of the meeting is to provide opportunity for Council to meet with Strategy
Corp, the consultant selected by the County to conduct the Oxford County service
delivery review. The meeting is to be held electronically.
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
None.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
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CLK 21-02
Page 2 of 2
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 42 of 276
Page 1 of 2
Subject: Summary of 2021 Budget Changes
Report Number: FIN 21-03
Author: Sheena Pawliwec, CPA, CGA, Interim Director of Finance
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT the 2021 Budget and Business Plans be brought forward for consideration.
BACKGROUND
Council reviewed all of the component parts of the Operating and Capital Budgets and
has recommended the attached modifications to the 2021 Budget and Business Plans.
DISCUSSION
The proposed 2021 Consolidated Budget package was presented to Council with a
requirement from taxation of $17,222,200 representing a 3.79% increase. Through
Council deliberations and subsequent grant announcements by the Province this has
been reduced by $196,453 to $17,025,747 equating to a 2.61% levy increase.
Summarizing details are contained within Appendix A - 2021 Budget Summary
Revisions. A revised 2021 Capital Budget listing is also contained within Appendix B as
information.
The impact of this reduced 2021 budgetary increase against the various rate classes
(e.g. residential, commercial, industrial, etc.) assuming a static ratio structure is a 0.79%
tax rate increase (originally proposed 1.96%). For the median assessed residential
taxpayer this results in an annual increase of $15.45. Taking into consideration the
sewer levy removal and estimated County, Library and Education levy requirements, the
median residential net levy is further reduced into a savings of $24 annually as depicted
in the below table.
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FIN 21-03
Page 2 of 2
CONSULTATION
Council received a complete 2021 Budget and Business Plan package review at the
Budget meeting held on November 30th, 2020. Deliberations on the Business Plans and
Budgets took place on December 7th and 16th, 2020. The 2021 Rates and Fees utilized
in the Budget were presented on December 14th, 2020 and are pending final reading
and approval at the January 11th, 2021 meeting. The BIA presented their requested levy
at the December 14th, 2020 Council Meeting and various community groups are
scheduled to present grant requests to Council on January 18th, 2021.
FINANCIAL IMPACT
The 2021 Consolidated Budget will provide a projected increase to the taxation levy of
$432,747 (2.61%) or a 0.79% tax rate increase assuming a static ratio structure.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
Appendix A – 2021 Consolidated Budget Summary Revisions
Appendix B – Revised 2021 Capital Budget Overview (Tab 11)
2021 Taxation
Residential Median Assessment
2021 $ Var.% Var.
Town Levy (Originally Proposed) $ 1,988.67 $ 38.14 1.96%
Less: Adjustment - Council Deliberations
& Provincial Funding
$ (22.69)
County (Estimated) $ 914.98 $ 12.63 1.40%
Sewers (Eliminated effective Jan 1/21) - $ (52.08)-100%
Library (Estimated) $ 90.05 - 0%
Education (Estimated) $ 373.48 - 0%
Total Residential Levy $ 3,373.50 $ (24.00)-0.72%
$244,102
2020
$ 90.05
$ 373.48
$ 3,348.05
$ 1,950.53
$ 902.35
$ 52.08
Page 44 of 276
2020 2021 Variance Variance
Budget Budget $ %
Operating Plan
Sub-total 14,474,500 15,323,700 849,200 5.87%
Municipal Taxes - New Growth (220,000) (220,000)
Total Operating Budget 14,474,500 15,103,700 629,200 4.35%
Capital Asset Management
Sub-total 2,118,500 2,118,500 - 0%
Total Asset Management 2,118,500 2,118,500 - 0%
Budget Requirements
Sub-total 16,593,000 17,442,200 849,200 5.12%
Municipal Taxes - New Growth (220,000) (220,000)
Consolidated Budget Requirement November 30th 2020 16,593,000 17,222,200 629,200 3.79%
Revisions to the Budget:
December 7, 2020 Council Budget Meeting:
X47 Museum Marketing & Promotion Plan - removed (9,000)
Consolidated Budget Requirement - December 7, 2020 16,593,000 17,213,200 620,200 3.74%
December 16, 2020 Council Budget Meeting:
X46 Fire Hall Study - removed (24,400)
X55 Master Transportation Study - removed (33,200)
BIA MOU Adjustment (Expected) - reduction (21,000)
Safe Restart Transit - Ph 2 Funding - Revenue Added (16,853)
Safe Restart Municipal Operations - Ph 2 Funding - Revenue Added (92,000)
Consolidated Budget Requirement - December 16, 2020 16,593,000 17,025,747 432,747 2.61%
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Contribution Grants Tax Supported Reserves DC Donation Miscellaneous User PayTaxationCommentsExpenditures to Reserves Debt ReservesDebtProject Listing 110 Corporate Services X97 Annual Replace IT Capital($72,000) 72,000 IT reserveX59 Cell Phones Replacement8,000 ($8,000)IT ReserveX58 Annual Computer Replacement60,000 ($60,000)IT ReserveX49 Server Replacement125,000 ($65,400)59,600IT ReserveX45 Asset Management Contribution14,100 ($14,100)OCIF formulaTotal 110 Corporate Services121,000 86,100 ($14,100) ($133,400)59,600130 Fleet X69 Replace Water Unit 28 - Silverado Hybrid Pickup Truck35,000 ($35,000)X68 Replace Fire Unit 37 - F250 Pickup Truck88,000 ($88,000)X67 Replace Fire Unit 38 - Escape Hybrid SUV50,000 ($50,000)X66 Replace Building Unit 39 - Escape Hybrid SUV46,000 ($46,000)X65 Replace Hydro Unit 65 - Hybrid Bucket Truck50,000 $0($50,000)X64 Replace Cemetery Unit 87 -310 Backhoe175,000 ($175,000)X63 Replace Parks Unit 88 - 4720 Tractor222,000 ($222,000)X62 Replace Roads Unit 203 - Mower SZ60 Commercial46,000 ($46,000)X61 New Cemetery Unit - Mower Tractor with attachment65,000 ($65,000)X60 New Parks/Facilities Unit - Mini Cargo Van40,000 ($40,000)Total 130 Fleet817,000 ($732,000)($85,000)150 Fire X57 Replacement of Hoses and Nozzles10,000 10,000X56 Next Generation 911 Upgrades95,000 ($95,000)Total 150 Fire105,000 0($95,000)10,000160 Police X78 OPP - HVAC Replacement57,000 57,000Total 160 Police57,000 57,000210 Engineering X90 OSIM Inspection45,000 45,000X54 Kismen Bridge Upgrade Design60,000 ($6,000)54,000X53 Asset Managment (FCM)120,000 ($50,000) ($70,000)FCM Grant -pending approvalTotal 210 Engineering225,000 ($50,000) ($70,000) ($6,000)99,000220 Public Works X99 Asphalt Program400,000 -400,000Federal Gas TaxX96 Sidewalk Connectivity Program200,000 $0($138,600)61,400X95 Vienna Road961,000 ($864,900)$096,100Connecting LinkX94 Concession St W - Rolph to Charolette1,681,000 ($1,312,000)($163,400)205,600ICIP GrantX93 Rolling Meadows Phase 2 of 2769,600 ($257,000)512,600Federal Gas Tax, OCIF formulaTotal 220 Public Works4,011,600 ($2,833,900)($302,000)875,700Page 46 of 276
Contribution Grants Tax Supported Reserves DC Donation Miscellaneous User PayTaxationCommentsExpenditures to Reserves Debt ReservesDebt240 Airport X51 General Aviaton Access Road195,000 ($195,000)Total 240 Airport195,000 ($195,000)260 Storm Sewers X95 Vienna Road961,000 ($864,900)96,100Connecting LinkX94 Concession St W - Rolph to Charolette476,000 ($328,900)147,100X93 Rolling Meadows Phase 2 of 2312,400 312,400Total 260 Storm Sewers1,749,400 ($864,900)($328,900)555,600300 Cem X89 Office Repairs25,000 25,000X88 Laneway Resurfacing25,000 25,000X86 Frost Box Thawer10,000 10,000Total 300 Cem60,000 60,000450 Parks X85 Parking Lot & Pathway Upgrades25,000 25,000X84 Playground Equipment Replacment75,000 75,000X83 Dog Park Enhancement6,000 6,000X82 Parks & Trails Signage Replacement4,000 4,000Total 450 Parks110,000 110,000460 Rec - Programs X81 Booking Software10,000 10,000Total 460 Rec - Programs10,000 10,000465 Rec - Bldg Mtce X77 CSC Security Cameras Replacement20,000 20,000X76 Station Arts - HVAC Replacement15,000 15,000X73 Memorial Parking Lot Phase 235,000 35,000X72 Arena Hot Water Tanks25,000 25,000X71 TCC Building Envelope Spot Repairs60,000 60,000Total 465 Rec - Bldg Mtce155,000 155,000475 Museum X75 Boiler Replacement50,000 50,000X48 Museum Storage System10,000 10,000Total 475 Museum50,000 10,000 60,000505 Economic Dev X70 Rokeby Road - Engineering Design265,000 ($265,000) Pre-budget approval DCS 20-22Total 505 Economic Dev265,000 ($265,000)Total Project Listing$7,931,000 $96,100 ($3,762,900) ($997,000) ($133,400) ($636,900) ($265,000) ($180,000)$2,051,900 Page 47 of 276
Page 1 of 3
Subject: 2021 Final Budget and Departmental Business Plans
Report Number: FIN 21-04
Author: Sheena Pawliwec, CPA, CGA, Interim Director of Finance
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT the 2021 Budget in the amount of $17,025,747 from taxation be adopted;
AND THAT a By-Law be brought forward setting the 2021 Property Tax Rates at a
future meeting.
BACKGROUND
This report is to present the final 2021 Consolidated Operating & Capital Budgets and
Departmental Business Plans for approval. Council met and deliberated the proposed
2021 Budget over a series of Special Budget Meetings throughout November and
December 2020.
Council Budget meetings completed to date and scheduled are outlined in the following
table:
Date Time Budget Meeting
Monday, November 30, 2020 4:00pm-9:00pm Special Budget Meeting #1
Monday, December 7, 2020 9:00am-4:00pm Special Budget Meeting #2
Wednesday, December 16, 2020 5:00pm-9:00pm Special Budget Meeting #3
Monday, January 18, 2021 6:00pm-9:00pm Community Group
Presentations
DISCUSSION
The 2021 Budget process commenced with a Public Budget Survey in September 2020
and Staff reviewing the process, goals and determining their requirements for Budget
entry. Staff prepared and then presented the draft 2021 Budget and Departmental
Business Plans on November 30 and Council discussed each department’s Capital and
Operating requirements, as applicable. This review led to recommendations for change
via Notices of Motions and Resolutions and white paper requests for additional
information.
At the December 14 regular Council meeting the BIA presented their 2021 Budget and
on December 16 Council approved the BIA 2021 levy. At the upcoming special Council
Page 48 of 276
FIN 21-04
Page 2 of 3
meeting on January 18, 2021 Council will hear from Community Groups looking for
funding support where a total of $51,500 has been allocated within the 2021 Operating
Budget.
CONSULTATION
Council was consulted to commence the 2021 Budget process and all meetings had
been published in the newspaper and on the Town website. The draft 2021 Budget and
Business Plans were also posted on the Town website. The results of Council’s
decision will be issued in a news release, in addition to one of the Town’s weekly
community pages containing further Budget details.
FINANCIAL IMPACT
The 2021 Operating Budget totals $23,959,400 (2020 - $22,697,800) of which
$14,973,847 (2020 - $14,474,500) is funded from taxation.
The 2021 Capital Budget totals $8,027,100 (2020 - $8,431,500) of which $2,051,900
(2020 - $2,118,500) is funded from taxation.
The 2021 Consolidated Budget totals $31,986,500 of which $17,025,747 (2020 –
16,593,000) is funded from taxation. This results in a 2021general levy increase of
2.61%.
Council’s approval of the 2021 Operating and Capital Budgets will allow staff to carry
out the actions contained in the 2021 Departmental Business Plans.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
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FIN 21-04
Page 3 of 3
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A - 2021 Corporate Services Business Plan
Appendix B - 2021 Human Resources Business Plan
Appendix C - 2021 Operations Services Business Plan
Appendix D - 2021 Recreation, Culture, and Parks Business Plan
Appendix E - 2021 Fire Services Business Plan
Appendix F - 2021 Building, By-Law, Planning Business Plan
Appendix G - 2021 Economic Development Business Plan
Page 50 of 276
TOWN OF TILLSONBURG2021 Business PlanCorporate ServicesJanuary 1 , 2021Page 51 of 276
22021 Business Objectives2021 Business Plan | Corporate ServicesItem Owner Budget Value Target DateDevelopment Charges By-Law Review & UpdateDirector of Finance $7,420(Funded from DC’s)Q1Report to Council re: Town’s response to BIA Write-Off Policy requestDirector of Finance $0 Q1Expand ElectronicReceivables AcceptanceDirector of Finance $0 Q2Purchasing Consultant –Document ReviewDirector of Finance $10,000 Q2HST Rebate Audit Director of Finance $0 Q3RFP for Banking Services(carry-forward item)Director of Finance $0 Q32022 Multi Year Budget Director of Finance / Deputy Treasurer$0 Q4Asset Management Plan Integrated into 2022 BudgetDirector of Finance / Deputy Treasurer$0 Q4Dr. Recruitment (on-going) CAO $35,000 Q4Page 52 of 276
32021 Business Objectives2021 Business Plan | Corporate ServicesItem Owner Budget Value Target DateStrategic PlanCAO $60,000(-$60,000 reserve transfer from unspent 2020 budget)Q3Town HallCAO $50,000(-$25,000 reserve transfer fromunspent 2020 budget)Q4Integration of County Service Plan ItemsCAO $50,000(funded from 2019 residual one-time Modernization Monies within the Asset Management Reserve)Q4Facilitate discussions, networking and planning to ensure expanded opportunities for Affordable and Attainable Housing alternatives within the community & determine applicable strategies for Council reviewCAO $0 Q4Accessibility for Ontarians with Disabilities Act (AODA) Website UpgradesClerk $4,000(funded from 2019 residual one-time Modernization Monies within the Asset Management Reserve)Q2RFP for Insurance Clerk $0 Q4Page 53 of 276
42021 Business Objectives2021 Business Plan | Corporate ServicesItem Owner Budget Value Target DateCentral Record Transference (permanent physical documents to electronic format)Clerk $0 Q4Local Government Week Clerk $2,500 Q4Report on Updating Website and development of Tillsonburg Mobile App Clerk $0 Q4BIA boundary request to include the process involved under the Act and also options available for Council consideration.Clerk $0 Q3Proceed with a general planningApplication to prevent the conversion of commercial space on Broadway to residential on the ground floor. Report onhow to preserve commercial space in thedowntown area.Clerk $0 Q4Senior Leadership Team to prepare adraft Tillsonburg response to Oxford CountyReport CAO 2020-01 regarding HousingClerk $0 Q2Page 54 of 276
52021 Capital Summary2021 Business Plan | Corporate ServicesItem Department Budget Value Target DateContribution to IT Reserves from Departmental Charges for future Computer Hardware ReplacementsIT $70,000(-$70,000 recovery from Departments)Q4Cell Phones Replacement IT $8,000(funded from IT Reserve)Q4Annual Computer Replacement IT $60,000(funded from IT Reserve)Q4Server Replacement IT $125,000($65,400 funded from IT Reserve)Q3Page 55 of 276
6RisksIT•Cyber attacks against municipal government which requires continued constant vigilance and precautions.Finance•COVID-19 pandemic continues to negatively impact operating costs; ongoing. •Potential for reductions to annual Provincial grant funding streams as a result of COVID-19.2021 Business Plan | CorporatePage 56 of 276
7OpportunitiesFinance•Lower long term interest rates make borrowing for major projects a more attractive opportunity. •New funding opportunities available to assist in offsetting pandemic costing impacts.•Modernization of processes by further moving to electronic formats (e.g. increased EFT versus cheque payments)•Quarterly departmental budget forecasting will assist in determining and preparing for future variances and a potential year-end surplus/deficit. Clerks•Increased efficiencies while ensuring record retention best practices by converting all permanent files to electronic format.2021 Business Plan | Corporate ServicesPage 57 of 276
8Future Departmental Directions: 3 Year Outlook•2022oContinue to manage cash flows and investments to maximize interest revenueo10 Year Capital Plan•2023/2024oContinue to replace aging computers (4 year replacement schedule)2021 Business Plan | Corporate ServicesPage 58 of 276
Town of Tillsonburg2021Business PlanHuman ResourcesJanuary 1, 2021Page 59 of 276
2•Recruitment•Pay Administration•Human Resource Information System (HRIS)•Benefit Administration•Policy & Procedures•Employee Relations•Health & Safety/Wellness•Labour RelationsHuman Resources Services2021 Business Plan | Human ResourcesPage 60 of 276
32021 BusinessObjectives2021 Business Plan | Human ResourcesItem Owner Budget Value Target Date1.5% Cost of Living Increase Manager of Human Resources$88,200 Q2Health, Dental & Life Renewal Manager of Human Resources$57,255 Q1Payroll Deduction Increase (OMERS, CPP, EI, EHT, WSIB)Manager of Human Resources$61,625 Q1Policy Review, Update and Creation (Health and Safety and Human Resources)Manager of Human ResourcesNA Q4Employee Engagement SurveyManager of Human Resources$8,500 Q3Power Workers’ Union NegotiationsManager of Human Resources/General Manager Hydro OperationsNA Q1Implementation of Learning Management ModuleManager of Human Resources$2,950 one time$12,500 annuallyQ2Implementation of Performance Management ModuleManager of Human Resources$2,650 one time$7,000 annuallyQ2Page 61 of 276
4Risks2021 Business Plan | Human Resources•Competitive compensation pressures •Changing employment legislation -corporate wide (ESA, OHSA, LRA, OHRC etc)•Recruitment and retention•Increased oversight of Ministry Of LabourPage 62 of 276
5Opportunities2021 Business Plan | Human Resources•Competitive remuneration supports recruitment and retention - COLA•Review of policies to ensure legislative obligations •Corporate wide accessibility for accurately recording and monitoring training needs –opportunity to combine training•Track and monitor performance of employees across departments Page 63 of 276
6Future Departmental Directions: 3 year outlook2021 Business Plan | Human Resources• 2022 to 2024• Review and implementation of Personnel and Health and Safety policies/procedures• Pay Equity/Compensation Review • Fire Communicator and Firefighter Negotiations • Health and Wellness Initiatives • Power Worker’s Union Negotiations• Succession PlanningPage 64 of 276
7Total FTE Count2020 2021Total FTE Requirements 137.34 140.35Change from previous year 2.40 3.012021 Business Plan | Human ResourcesPage 65 of 276
8FTE AdjustmentsPresentation Title | SectionDepartmentFTE ChangeRCP – Parks & Cemetery0.17 (convert PT to FT – increase service levels as per service review; remove beautification student)Fire Services1.57 (additional FC approved by Council; vacant FT FPO removed)Operations - Engineering0.60 (shared with Building)Building0.40 (shared with Engineering)Finance – Customer Service0.25 (CPT to PPT)RCP – Facilities0.75 (contract for COVID)Operations – Water/Roads0.0 (seasonal/student converted to FT)Economic Development-0.40 (remove PT position – not filled)Clerks’-0.33 (remove summer student)Page 66 of 276
Town of Tillsonburg2021Business PlanOperations ServicesJanuary 1, 2021Page 67 of 276
22021 Business Objectives2021 Business Plan | Operations ServicesItem OwnerProject ValueTarget DateRenegotiations of West Town Line Boundary RoadAgreementDirector of Operations - Q2Renegotiations of Urban Road Maintenance Agreementwith Oxford CountyDirector of Operations - Q2Investigate Private Woodlot East of Runway 08-26Removal OptionsManager of PublicWorks- Q2Renegotiations of the Traffic Signal/Streetlights Maintenance AgreementManager of PublicWorksQ2Airport Master PlanManager of Public Works - Q2Frances Street Reconstruction Detailed Design Manager of Engineering Q2Townline Rd. Reconstruction Preliminary Design Manager of Engineering Q2Airport Website redesign Manager of Public Works Q2Report to Council with information on the utilization of the 2021 Tillsonburg Regional Airport GrantManager of Public Works Q2Page 68 of 276
32021 Capital Summary 2021 Business Plan | Operations ServicesItem OwnerProject ValueTarget Date2021 OSIM InspectionManager of Engineering$45,000 Q3Kismen Bridge Upgrade DesignManager of Engineering$60,000 Q2Facilities Asset Management (FCM Application) Manager of Engineering$120,000 Q42021 Asphalt Resurfacing ProgramManager of Engineering$400,000 Q3Sidewalk Connectivity Program ImplementationManager of Engineering$200,000 Q3Vienna Road Reconstruction Manager of Engineering$1,922,000 Q3Concession St W - Rolph to CharlotteManager of Engineering$2,157,030 Q3Rolling Meadows Phase 2 of 2Manager of Engineering$1,081,600 Q3Page 69 of 276
42021 Capital Summary 2021 Business Plan | Operations ServicesItem OwnerProject ValueTarget DateGeneral Aviation Access RoadManager of Engineering$195,000 Q32020 CFWD - Concession St. W. Reconstruction Design(Charlotte to Rolph)Manager of Engineering- Q22020 CFWD - Quarter Town Line at Stoney Creek Culvert Retaining Wall Rehabilitation DesignManager of Engineering- Q12020 CFWD - Quarter Town Line & Beech Blvd Retaining Wall Replacement DesignManager of Engineering- Q22020 CFWD - Stoney Creek Sanitary Trunk Main RepairManager of Engineering- Q22020 CFWD - Young Street Storm Outlet Class Environmental AssessmentManager of Engineering- Q32019 CFWD Public Works Yard & Salt Facility – ConceptsManager of Public Works- Q3Page 70 of 276
52021 Capital Summary 2021 Business Plan | Operations ServicesItem OwnerProject ValueTarget DateLight DutyReplace Water Unit 28 - Silverado Hybrid Pickup TruckManager of Public Works$35,000 Q3Replace Fire Unit 38 - Escape Hybrid SUVManager of Public Works$50,000 Q3Replace Building Unit 39 - Escape Hybrid SUVManager of Public Works$46,000 Q3Replace Hydro Unit 65 – Pickup Truck Manager of Public Works$50,000 Q3New Parks/Facilities Unit - Mini Cargo VanManager of Public Works$40,000 Q3Medium DutyReplace Fire Unit 37 - F250 Pickup TruckManager of Public Works$88,000 Q4Page 71 of 276
62021 Capital Summary2021 Business Plan | Operations ServicesItem OwnerProject ValueTarget DateOff Road EquipmentReplace Cemetery Unit 87 -310 BackhoeManager of Public Works$175,000 Q4Replace Parks Unit 88 - 4720 TractorManager of Public Works$222,000 Q4New Cemetery Unit - Mower Tractor with attachmentManager of Public Works$65,000 Q3Page 72 of 276
7Risks• As development proceeds along West Town Line the need to negotiate anew Boundary Road Agreement is critical in sharing future road capitaland operating costs.• Renegotiate the Urban Road Maintenance Agreement with Oxford Countyto ensure agreement accurately reflects costs associated withmaintenance the Town performs on the County’s behalf.• Inclusion of all Corporate assets and improved capital planning based ondetailed AMP analysis is essential to continue eligibility forfuture grantfunding opportunities, position the Town to meet the legislative deadlinesof O.Reg. 588/17, and transition towards a Level of Service basedComprehensive Asset Management Plan.2021 Business Plan | Operations ServicesPage 73 of 276
8Opportunities• Developing an inflow and infiltration program takes the firststep towardsidentifying areas where rain and ground water enter the sanitary systemthat can subsequently be targeted to reduce flows to the treatment facility.• Implementation of an annual traffic count program.• Boundary agreements with lower-tier and single-tier municipalities• Comprehensive Traffic By-law update.• Investigation of private woodlot removal options east of main Runway 08-26 is key in order to benefit from the full 5,502’ runway. Currently theoperational length of Runway 08-26 is restricted by the presenceof treesresulting in a displaced runway threshold of 1,000’.2021 Business Plan | Operations ServicesPage 74 of 276
9Opportunities• Renegotiations of the Traffic Signal/Streetlights Maintenance Agreementto mitigate elevated costs if not contract is in place.• Start discussions on inter-community transit service sustainability.• Review Level of Service and financials for Transfer Station.2021 Business Plan | Operations ServicesPage 75 of 276
10Future Departmental Directions: 3 year outlook2022• Continue Inter-Community Transit Service pilot project• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue annual sidewalk inspection program• Implement Watermain Directional Flushing Program• Implement Sewer flushing and CCTV annual program• Implement annual Traffic Count Program• Pursue available Provincial and Federal capital funding opportunities• Complete a stormwater management master plan.2021 Business Plan | Operations ServicesPage 76 of 276
11Future Departmental Directions: 3 year outlook2023• Continue Inter-Community Transit Service pilot project• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue annual Sidewalk inspection program• Continue Watermain Directional Flushing Program• Continue Sewer flushing and CCTV annual program• Continue Annual Traffic Count Program• Continue By-annual Bridge and Culvert inspection program• Implement Kinsmen Pedestrian Bridge decision• Pursue available Provincial and Federal capital funding opportunities2021 Business Plan | Operations ServicesPage 77 of 276
12Future Departmental Directions: 3 year outlook2024• Continue Inter-Community Transit Service pilot project• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue annual sidewalk inspection program• Continue Watermain Directional Flushing Program• Continue Sewer flushing and CCTV annual program• Continue Annual Traffic Count Program• Pursue available Provincial and Federal capital funding opportunities.2021 Business Plan | Operations ServicesPage 78 of 276
Town Of Tillsonburg2021 Business PlanRecreation, Culture & ParksJanuary 1, 2021Page 79 of 276
22021 BusinessObjectivesRCP Department Item Owner ProjectValueTarget DateCompletion of outstanding Capital Projects Director Q4Develop 10-year RCP Capital Plan Director Q1Implement Recommendations in the RCP Departmental ReviewDirector Q2Commence TCC Rehabilitation Project(subject to final approval)Director Q1Initiate Facility Asset Management Plan Director Q4Complete RCP Staff RecruitmentDirector Q12021 Business Plan | Recreation, Culture & ParksPage 80 of 276
32021 BusinessObjectivesPrograms & Services DivisionItem Owner ProjectValueTarget DateImplementation of New Booking Software Program Recreation $10,000 Q1Ongoing Evaluation of Recreation Programs RecreationQ4Develop a 10-Year Equipment Replacement Program Recreation Q42021 Business Plan | Recreation, Culture & ParksPage 81 of 276
42021 BusinessObjectivesCulture & Heritage DivisionItem Owner Project ValueTarget DateDevelopment of a Municipal Cultural Plan Curator Q4Evaluate Programs and Events 2021 & Beyond Curator Q22021 Business Plan | Recreation, Culture & ParksPage 82 of 276
52021 BusinessObjectivesParks & Facilities DivisionItem Owner Project ValueTarget DateDevelop a Playground Replacement PlanParks Q2Develop a Sports Field Rehabilitation PlanParks Q3Upgrade Cemetery Laneway Phase 1 of 3Cemeteries $25,000 Q3Initiate Facility Asset Management PlanFacilities Q42021 Business Plan | Recreation, Culture & ParksPage 83 of 276
62021 Capital HighlightsItem Department Project ValueTarget DateCemetery Upgrades – Building Renovation Parks $25,000 Q3Playground Equipment Replacement Program Parks $75,000 Q3Parks & Trails Signage Replacement Parks $4,000 Q2Facility Booking Software Replacement Recreation $10,000 Q1Pathway UpgradesParks $25,000 Q2HVAC & Boiler Repl. (OPP, Museum & Station Arts) Facilities $122,000 Q22021 Business Plan | Recreation, Culture & ParksPage 84 of 276
7Item Department Project ValueTarget DateDog Park EnhancementsParks $6,000 Q2CSC Access Control & Security Camera Replacement Facilities $20,000 Q2Memorial Parking Lot Phase 2 Completion Admin $35,000Q2Arena Hot Water Tank Replacement Facilities $25,000 Q2Community Centre Spot Repairs Facilities $60,000 Q32021 Business Plan | Recreation, Culture & Parks2021 Capital HighlightsPage 85 of 276
8Risks•Capacity to meet expectations on proposed capital program is not available without appropriate levels of staffing•Museum collection storage space nearing capacity – will require a moratorium on collecting if not addressed in near future.•Maintaining legislative compliance in all areas of operations.•Grant funding for major infrastructure renewal projects is highly subscribed.•Aging volunteer/fundraiser base – not able to anticipate the same level as previously experienced.2021 Business Plan | Recreation, Culture & ParksPage 86 of 276
9Opportunities•Improve relationships with local community and user groups.•Continue energy consumption efficiencies through facility assessment & enhancements.•Facility upgrades through asset management programs to maximize life cycles for equipment and building envelopes.•Reap benefits from Departmental Service Review.•Increase online registration through new booking software program.•New hires within department bring fresh ideas and opportunity.2021 Business Plan | Recreation, Culture & ParksPage 87 of 276
10Future Departmental Directions: 3 year outlook2022 Waterpark Building Façade UpgradesParking Lot Preservation PlanAdoption of RCP 10-Year Capital Plan2023 Waterpark Furnishings UpgradeCemetery Master Plan UpdateAdoption of Facility Asset Management Plan2024Recreation Master Plan UpdateSports Fields Upgrade Plan2021 Business Plan | Recreation, Culture & ParksPage 88 of 276
Town of Tillsonburg2021Business PlanFire & Rescue ServicesJanuary 1, 2021Page 89 of 276
22021 BusinessObjectives2021 Business Plan | Fire and Rescue ServicesItem Owner Budget Value Target DateContinuation of multi-year training plan for Firefighters & Officer developmentFire Chief $0 Q-1 / Q-2 / Q-3 / Q4Continue development of PTSD risk reduction strategy & programFire Chief $0 Q-1 / Q-2 / Q-3 / Q-4Continue to develop and implement cancer risk reduction strategy & programFire Chief $0 Q-1 / Q-2 / Q-3 / Q-4Update Establishing and Regulating By-LawFire Chief $0 Q-2Continue training on Technical Rescue/Ice Water/Fire Ground OperationsFire Chief $0 Q-1 / Q-2 / Q-3 / Q-4Page 90 of 276
32021 BusinessObjectives2021 Business Plan | Fire and Rescue ServicesItem Owner Budget Value Target DateContinued progress in Mandatory Emergency ManagementFire Chief $0 Q-1 / Q-2 / Q-3 / Q-4Continued progress in Fire Prevention and Public EducationDeputy Fire Chief$0 Q-1 / Q-2 / Q-3 / Q-4Page 91 of 276
42021 Capital Summary2021 Business Plan | Fire & Rescue ServicesItem Department Budget ValueTarget DateHose and Appliances (nozzles) Fire $10,000 Q-2Next Generation 9-1-1 phase II upgradesFire $95,000 (userpayback)Q-3Page 92 of 276
5Risks• Increased legislated responsibilities of the Fire Service with regard to mandatory public reporting and risk assessment.• Legislated responsibilities to inspect and monitor occupancies with vulnerable occupants have direct impact on existing administrative workload.• Open inspection files are a significant liability but are being addressed.2021 Business Plan | Fire and Rescue ServicesPage 93 of 276
6Risks2021 Business Plan | Fire and Rescue Services• Pre-incident planning of high hazard and high risk occupancies in Tillsonburg not developed. Proficient pre-incident plans will help reduce risk to lives and property.• Tillsonburg Fire needs to be in proactive Fire Prevention and Safety with the industrial sector.Page 94 of 276
7Risks• Need for development and continued support of the existing Smoke Alarm and CO Program.• Officers and Firefighters need to continue to train to meet current NFPA Standards and to meet future Provincial Legislation. 2021 Business Plan | Fire and Rescue ServicesPage 95 of 276
8Opportunities• Continued development and planning of the Emergency Operations Centre (EOC) based on the Incident Management System (IMS)• Assist industrial and commercial businesses with Continuity of Operations Planning and Disaster Recovery based on review of their Fire Safety Plan.2021 Business Plan | Fire and Rescue ServicesPage 96 of 276
9Opportunities• Implementation of 2018 Strategic Plan initiatives.• Continue the Succession Management plan for Firefighters and Officer development.• Continue the reservist recruitment and training process currently in place to develop firefighter candidates.2021 Business Plan | Fire and Rescue ServicesPage 97 of 276
10Opportunities• Continue to invest in core services provided by Tillsonburg Fire as outlined in approved 2018 Schedule A Delivery of Core Services. • Next Gen 9-1-1 compliance mandates are expected to thin the ranks of capable service providers allowing us to continue to market Fire Communications and consolidate further new business.2021 Business Plan | Fire and Rescue ServicesPage 98 of 276
11Opportunities• Continue to promote a Culture of Safety within the Fire Department.• High commitment to Occupational Health and Safety.• Continued adherence to Section 21 Guidance Notes.• Adopt industry best practices.• Continued migration to NFPA standards and Firefightercertification.2021 Business Plan | Fire and Rescue ServicesPage 99 of 276
12Future Departmental Directions: 3 year outlook• Continued development of Fire Dispatch.• Continued Implementation of Strategic Plan.• Continued Tiered Medical response with EMS.• Continued Tech Rescue response.• Phase 1 of 2 of firefighter helmet replacement.• Continued replacement of hoses and appliances.• Begin Fire Hall replacement planning2021 Business Plan | Fire and Rescue Services2022Page 100 of 276
13Future Departmental Directions: 3 year outlook• Development of Master Fire Plan with 10 year horizon.• Review firefighter staffing.• Complete Next Gen 9-1-1 mandatory upgrades.2021 Business Plan | Fire and Rescue Services2023Page 101 of 276
14Future Departmental Directions: 3 year outlook• Expansion/Re-location of Fire Dispatch workspace to accommodate customer base growth.• Phase 2 of 2 firefighter helmet replacement.2021 Business Plan | Fire and Rescue Services2024Page 102 of 276
Town Of Tillsonburg2021 Business PlanBuilding, Planning & By-lawJanuary 1, 2021Page 103 of 276
22021 BusinessObjectives2021 Business Plan | Building/Planning/By-LawItem Owner Project ValueTarget DateReview Amanda Building Permitting Software Solution Mobility OptionsCBO/Oxford County IT $0/Oxford Cty. Q2Implement Permit Web Portal & Digital Service DeliveryCBO $14,000 Q1Building Code Amendments –Notify trades and general public on proposed amendments through handouts, verbal and websiteDCBO $0 OngoingBy-Law Reviews – Building By-Law, Traffic By-law, Garbage/Dumping By-LawCBO/By-Law $0 Q4Animal Control Contractor RFP CBO/By-Law $0 Q2Central Area Design Study –Façade Improvement ProgramCBO/Development Tech.$0 Q4Page 104 of 276
32021 BusinessObjectives2021 Business Plan | Building/Planning/By-LawItem Owner Project ValueTarget DateCentral Area Design Study –Public Objectives – Alley Connecting WalkwaysCBO $0 (Proposal/Requestfor 2022 Budget)Q3Review of Planning Process & ProceduresDevelopment Tech./Planner$0 Q1Review Planning Submission Web Portal Options & Digital Service DeliveryCBO/Development Tech.$0 Q4Review Innovative Options related to MMAH More Homes, More Choice: Ontario’s Housing Supply Action Plan - secondarydwelling units, tiny homes, etc. CBO/Planner $0 Q4Page 105 of 276
4Risks•Complex development/construction projects along with expected increased volumes require significant amount of staff time resulting in longer turn around times which can discourage development•Potential COVID-19 service level interruptions related to inspectors that cannot perform duties if required to work from home •Ontario Building Code Changes cause frustration for contractors, developers and owners which require additional staff time/resources to educate•Increase in inquiries/complaint volumes result in longer response times reducing customer service2021 Business Plan | Building/Planning/By-LawPage 106 of 276
5Opportunities•Improvement of departmental communications to community and development industry creates positive outcomes and transparency•Ongoing Ontario Building Code training reduces liability and provides efficiencies •Implementation of a permitting web portal and digital review process will provide multiple efficiencies for the development community/inspectors and provide business continuity. •Ongoing review of Central Area Design Study will provide a framework for future opportunity and development of the downtown BIA area•By-Law review provides updates and clarification that are relevant to current public needs2021 Business Plan | Building/Planning/By-LawPage 107 of 276
6Future Departmental Directions: 3 year outlook2022•Ontario Building Code – evaluate service review mandated by legislation•Implement Planning Submission Web Portal & Digital Service Delivery•Central Area Design Study•By-Law Review2021 Business Plan | Building/Planning/By-LawPage 108 of 276
7Future Departmental Directions: 3 year outlook2023•Site Plan Approval By-law & Guidelines Review•Central Area Design Study•By-Law Review2020 Business Plan | Building/Planning/By-LawPage 109 of 276
8Future Departmental Directions: 3 year outlook2024•Central Area Design Study•By-Law Review2020 Business Plan | Building/Planning/By-LawPage 110 of 276
Town Of Tillsonburg2021 Business PlanEconomic Development & MarketingJanuary 1, 2021Page 111 of 276
22021 BusinessObjectives2021 Business Plan | Economic Development & MarketingItem Owner Budget ValueTarget DateCommunity Improvement Plan (Downtown Façade) Business Improvement Association$31,000 Q4Community Improvement PlanDevelopment Commissioner $20,000 Q4 Economic Development Strategy ImplementationEconomic Development & Marketing$10,000 Q4Enhanced Business Processes (Lead Gen Apps)Development Commissioner $10,000 Q1High Tech ManufacturingAction PlanDevelopment Commissioner $2,000 Q3SOMA Asia Mission (Biannual)Development Commissioner $20,000 Q4Van Norman Innovation Park– Clearview Dr Extension &SWM Pond ConstructionOperationsDepartment/Development CommissionerN/A Q4Van Norman Innovation Park(Certified Sites)Development Commissioner $7,000 Q4Engineering Design Services for Rokeby Road PropertyOperationsDepartment/Development Commissioner/Consultant$265,000 with offsets per Report DCS 20-22Q4Page 112 of 276
32021 BusinessObjectives2021 Business Plan | Economic Development & MarketingItem Owner Budget Value Target DateChamber Awards - Grant Development Commissioner $4,000Q2Chamber Awards -Sponsorship Development Commissioner$4,000 Q2Service Level Carryover –Marketing/External CommunicationsDevelopment Commissioner $23,700 Q2Community Video Production Economic Development & Marketing$15,000 Q3Bridges to Better Business Development Commissioner $1,000 Q4Youth Robotics Challenge Development Commissioner $1,000 Q4Residential Marketing Economic Development & Marketing$11,000(Down from $19,000)Q4Branding – Wayfinding Signage (carry-forward)Economic Development & Marketing$30,000(funded from earmarked funds within the Economic Development Reserve)Q3Consultations for Mall Parking Lot Reconfiguration (carry-forward)Economic Development & Marketing/Chief Building Official $0 Q1-Q2 Page 113 of 276
42021 BusinessObjectives2021 Business Plan | Economic Development & MarketingItem Owner Budget ValueTarget Date1,101 Highway 3 Property –Explore development opportunitiesDevelopment CommissionerN/A Q4Education Task Force DevelopmentCommissionerN/A Q4Pandemic Business Recovery Development Commissioner, Mayor’s Working Group, Chamber of Commerce, BIAN/A Q4Town Hall Project Support Town Hall Project CommitteeN/A Q4Continue to facilitate discussions and networking with potential partners to review additional opportunities for Short Line Rail connectivity within the Town of Tillsonburg.DevelopmentCommissionerN/A Q4Continue to facilitate discussions, networking and planning to ensure adequate Industrial Zoned land is available for servicing and development.DevelopmentCommissionerN/A Q4Page 114 of 276
5Risks• Reduced investment if Community Improvement Plan funding is decreased• Reduced ability to attraction innovative new industries • Not able to meet increased expectations from residents for timely and clear communication2021 Business Plan | Economic Development & MarketingPage 115 of 276
6Opportunities2021 Business Plan | Economic Development & Marketing• Enhance promotion of Town through production of high quality videos of the community• Invest in CIP and façade programs to continue to support investment attraction in the downtown• Use updated strategy and high tech manufacturing action plan to build resilience into local economy• Adopt new software to increase efficiency• Support visitors, chamber of commerce, youth, and entrepreneurs through key sponsorships• Maintain international relationships to support investmentPage 116 of 276
7Future Departmental Directions: 3 year outlook• 2022• Explore Accredited Economic Development Organization (AEDO) program• Sell land in Rokeby Road parcel • Update Industrial Land Strategy• Implementation of updated Economic Development Strategy• 2023• Complete sale of lands in Van Norman Innovation Park• Potential Acquisition of additional Industrial Lands• Implementation of updated Economic Development Strategy• 2024• Implementation of updated Economic Development Strategy2021 Business Plan | Economic Development & MarketingPage 117 of 276
Page 1 of 1
Subject: 2021 Interim Tax Levy and By-Law
Report Number: FIN 21-01
Author: Denis Duguay, Revenue Manager
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT the 2021 Interim Tax Levy By-Law be brought forward for Council’s
consideration.
DISCUSSION
The Municipal Act allows for a by-law to be passed to provide for an interim tax levy on
the assessment of property in the municipality. Accord ingly, a by-law is being brought
forward for Council’s consideration.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
Appendix A – Interim Tax Levy By-Law
Page 118 of 276
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to provide for an Interim Tax Levy for the year 2021.
WHEREAS section 317 of the Municipal Act, 2001, S.O. 2001, CHAPTER 25, provides
that the council of a local municipality, before the adoption of estimates for the year
under section 290, may pass a by-law levying amounts on the assessment of property
in the local municipality ratable for local municipal purposes;
AND WHEREAS the Council of this municipality deems it appropriate to provide for
such interim levy on the assessment of property in this municipality;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. The amounts levied shall be as follows:
A. The amount levied on a property shall not exceed the prescribed percentage
or 50 per cent if no percentage is prescribed, of the total amount of taxes for
municipal and school purposes levied on the property for the previous year.
B. The percentage under paragraph “A” may be different for different property
classes but shall be the same for all properties in a property class.
C. For the purposes of calculating the total amount of taxes for the year 20 20
under paragraph “A”, if any taxes for municipal and school purposes were
levied on a property for only part of the year 2020 because assessment was
added to the tax roll during 2020, an amount shall be added equal to the
additional taxes that would have been levied on the property if the taxes for
municipal and school purposes had been levied for the entire year.
2. The provisions of this by-law apply in the event that assessment is first added to
the Collector’s roll for the year 2021 and an interim levy shall be imposed at the
prescribed percentage or 50 per cent if no percentage is prescribed, of the total
tax rates levied for that class in the previous year.
3. All taxes levied under this by-law shall be payable into the hands of the Collector
in accordance with the provisions of this by-law.
4. There shall be imposed on all taxes a penalty for non-payment or late payment of
taxes in default of the installment dates set out below. The penalty shall be one
and one-quarter percent (1.25%) of the amount in default on the first day of
default and on the first day of each calendar month during which the default
continues, but not after the end of 2021.
5. The interim tax levy imposed by this by-law shall be payable in two (2)
installments due on the following dates:
First Installment: February 25, 2021
Page 119 of 276
By-Law 2021-___
Page 2 of 2
Second Installment: May 20, 2021
6. The Collector may mail or cause to be mailed to the address of the residence or
place of business of each person taxed under this by-law, a notice specifying the
amount of taxes payable.
7. The notice to be mailed under this by-law shall contain the particulars provided
for in this by-law and the information required to be entered in the Collector’s roll
under section 343 of the Municipal Act, 2001.
8. The subsequent levy for the year 2021 to be made under the Municipal Act shall
be reduced by the amount to be raised by the levy imposed under this by-law.
9. The provisions of section 317 of the Municipal Act, 2001, apply to this by-law with
necessary modifications.
10. The Collector shall be authorized to accept part payment from time to time on
account of any taxes due, and to give a receipt of such part payment, provided
that acceptance of any such part payment shall not affect the collection of any
percentage charge imposed and collectable under section 4 of this by-law in
respect of non-payment or late payment of any taxes or any installment of taxes.
11. Nothing in this by-law shall prevent the Collector from proceeding at any time
with the collection of any tax, or any part thereof, in accordance with the
provisions of the statutes and by-laws governing the collection of taxes.
12. In the event of any conflict between the provisions of this by-law and any other
by-law, the provisions of this by-law shall prevail.
12. This by-law shall come into force and take effect on the day of the final passing
thereof.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 120 of 276
Page 1 of 1
Subject: 2021 Rates and Fees By-Law
Report Number: FIN 21-02
Author: Sheena Pawliwec, CPA, CGA, Interim Director of Finance
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT a By-Law to provide a schedule of fees for certain municipal applications,
services, and permits be brought forward for Council’s consideration.
BACKGROUND
Staff reviews the rates and fees on an annual basis to coincide with the annual budget
process to ensure approved fee increases are incorporated into the 202 1 budget.
DISCUSSION
Council reviewed Schedule A 2021 Rates & Fees at the December 14, 2020 Council
meeting and the associated By-Law was read for a first and second time. Subsequent
adjustments have been made to Schedule A including the removal of a duplicate line
item and wreath campaign fee along with applicable percentage increase calculation
updates.
FINANCIAL IMPACT
The 2021 Rates & Fees by department have been incorporated into the 2021 budget.
There are no budgetary effects as a result of the recent amendments.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
Appendix A – 2021 Rates and Fees Schedule A
Page 121 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTBoarding Fee Dog 25.00 25.00 0% HSTCall out fee for service 110.00 110.00 0% HSTDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 17.00 0% ExemptDog License Renewal - spayed neutered after Feb 28 35.00 37.00 6% ExemptDog License Renewal - intact - before Feb 28 (discounted) 22.00 22.00 0% ExemptDog License Renewal - intact - after Feb 28 40.00 42.00 5% Exempt2022 Dog License Renewal - spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% Exempt2022 Dog License Renewal - intact before Feb 28 (discounted) 22.00 25.00 14% ExemptNew Dog licence - spayed or neutered N/A 20.00 NEW ExemptNew Dog licence - intact N/A 25.00 NEW ExemptCat License Renewal - spayed or neutered before Feb 28 (discounted) 15.00 15.00 0% ExemptCat License Renewal - spayed neutered after Feb 28th 20.00 22.00 10% ExemptCat License Renewal - intact - before Feb 28th (discounted) 20.00 20.00 0% ExemptCat License Renewal - intact - after Feb 28th 25.00 27.00 8% Exempt2022 Cat License Renewal - spayed or neutered before Feb 28 15.00 17.00 13% Exempt2022 Cat License Renewal - intact - before Feb 28 20.00 22.00 10% ExemptNew Cat licence - spayed or neutered N/A 17.00 NEW ExemptNew Cat licence - intact N/A 22.00 NEW ExemptCat/dog license - replacement 5.00 6.00 20% ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTEuthanasia and Disposal - Dog 80.00 80.00 0% HSTLive Trap Placement 110.00 110.00 0% HSTMuzzle Order Appeal 200.00 220.00 10% ExemptBy-law EnforcementInvoice admin processing fee 255.00 270.00 6% HSTIssue Order 130.00 150.00 15% HSTRe-issuance of Permit/License/Document 50.00 50.00 0% ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0%HSTFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0% HSTProperty Standards Appeal 360.00 380.00 6% ExemptNoise By-Law Exemption Permit - Minor 250.00 250.00 0% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptBuilding Certificate - urgent request - less than 5 business days NEW 75.00 NEW ExemptPermit fees - amend existing permit 55.00 60.00 9%Permit Review Fee - major amendment to existing permit 51.00 51.00 0% HST2Page 122 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxBuilding - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,373.00OR$133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00OR$133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI – New $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI Major Alterations/Renovations/Additions(> 75,000) $1,058.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,058.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) $265.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $265.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees includedReduced per/$1000 rate - (9.4%)ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction. $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction. 9% ExemptPart 9 Residential Demolition 133.00 133.00 0% ExemptDemolition – all others 530.00 530.00 0% ExemptWater Connection, Sewer Connection or repair 133.00 133.00 0% ExemptChange of Use Permit (no construction) 265.00 265.00 0% ExemptConditional Permit Agreement 265.00 265.00 0% ExemptAlternative Solution Review 530.00 + cost of peer review 530.00 + cost of peer review ExemptOccupant Load Inspection Analysis & Report 80.00/hr 80.00/hr Exempt3Page 123 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxAGCO Agency Approval 80.00 80.00 0% ExemptRe-inspection 80.00 80.00 0% ExemptIssue Order 130.00 150.00 15% Exempt4Page 124 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxTransfer Permit 107.00 107.00 0% ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% ExemptSignsPermit fees - signs - permanent a) $75.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of Increase per/$1000 rateExemptPermit fees - signs - mobile 30.00 30.00 0% ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0% ExemptSign Variance - Minor Variance - Director Approval 275.00 280.00 2% ExemptSign Variance - Major Variance - Council Approval 400.00 420.00 4% ExemptSign Variance - Appeal Application 275.00 280.00 2% ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 280.00 290.00 4% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptPermit fees - transfer of permit 56.00 56.00 0% ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptTaxi Cab Owner Stand 125.00 125.00 0% ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptTaxi Cab Vehicle Licence 65.00 65.00 0% ExemptGroup Transportation Owner Licence 50.00 50.00 0%Group Transportation Drivers Licence 35.00 35.00 0%Group Transportation Vehicle Licence 75.00 75.00 0%Group Transportation Vehicle Licence Renewal 50.00 50.00 0%Limousine Driver's Licence 65.00 65.00 0% ExemptLimousine Owner Licence 70.00 70.00 0% Exempt5Page 125 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxLimousine Vehicle Licence 72.00 72.00 0% Exempt6Page 126 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxKennel - new 100.00 100.00 0% ExemptKennel - renewal 100.00 100.00 0% ExemptClerk Issued Documents -LicencesBusiness Licence New Business 140.00 140.00 0% ExemptHome occupation Business 140.00 140.00 0% ExemptBusiness Licence per yearAuctioneer Licence 205.00 205.00 0% ExemptPawnbroker Licence - renewal 65.00 65.00 0% ExemptPawnbroker Licence - new 205.00 205.00 0% ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptVending/Salesperson Licence 205.00 205.00 0% ExemptFood Vending Licence 205.00 205.00 0% ExemptEvent Organizer Licence 205.00 205.00 0% ExemptOther Marriage Licence 130.00 130.00 0% ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0% HSTMarriage Ceremony - Other Location (plus applicable mileage) 300.00 300.00 0% HSTWitness if required 25.00 25.00 0% HSTBurial Permits 20.00 20.00 0% ExemptPhotocopying/ Printing double sided 0.55 0.55 0% HSTPhotocopying/ Printing single sided 0.50 0.50 0% HSTCommissioner of Oaths - per document type 20.00 20.00 0% noneRegister Document on Title 250.00 275.00 10% ExemptRemove/Release Document from Title 250.00 275.00 10% ExemptTitle Search 75.00 75.00 0% ExemptFreedom of Information Request (FOI) - Initial Fee 5.00 5.00 0% Exempt7Page 127 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 1,000.00 3,500.00 250% ExemptPlanning Application - Minor Variance 950.00 1,050.00 11% ExemptPlanning Application - Minor Variance - after the fact 1,900.00 2,100.00 11% ExemptPlanning Application - Site Plan - Minor 515.00 550.00 7% ExemptPlanning Application - Site Plan - Minor - after construction 1,030.00 1,100.00 7% ExemptPlanning Application - Site Plan - Major 1,050.00 1,300.00 24% ExemptPlanning Application - Site Plan - Major - after construction 2,100.00 2,600.00 24% ExemptPlanning Application - Site Plan - Amendment Application 515.00 550.00 7% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,030.00 1,100.00 7% ExemptSite Plan Application - 3rd & subsequent submissions 515.00 550.00 7% ExemptSite Plan Agreement Administration Fee (includes registration on title) 515.00 550.00 7% ExemptPlanning Application - Zone Change- prior to use 1,250.00 1,350.00 8% ExemptPlanning Application - Zone Change- after use has occupied 2,500.00 2,700.00 8% ExemptPlanning Application - Zoning - Removal of (H) 260.00 275.00 6% ExemptSubdivision Certificate 60.00 60.00 0% ExemptZoning Certificate 55.00 55.00 0% ExemptZoning Certificate - urgent request - less than 5 business days NEW 75.00 NEW ExemptCivic Addressing - Readdressing 100.00 125.00 25% ExemptLand Division (severance) Clearance Letter 55.00 75.00 36% ExemptSeverance Agreement 1,025.00 1,100.00 7% ExemptPlanning - Preserving Agreement Administration fee 1,550.00 1,700.00 10% HSTSubdivision Agreement Administration Fee 1,550.00 1,750.00 13% HSTSubdivision Drawing Review (per lot) 105.00 105.00 0% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 52.50 52.50 0% ExemptEngineering Inspection Fee 175.00 175.00 0% ExemptStorm Water Management Pond Review 525.00 525.00 0% ExemptEncroachment Agreement Fee 1,350.00 1,350.00 0% ExemptEncroachment Permit Fee 25.00 25.00 0% HSTEasement Research Request 115.00 115.00 0% ExemptEngineering Certificate Request 115.00 115.00 0% Exempt8Page 128 of 276
FinanceItem 2020 Fee 2021 Fee % Change Tax UnitCorporatePhotocopying/ Printing double sided 0.55 0.55 0%HSTper pagePhotocopying/ Printing single sided 0.50 0.50 0%HSTper pageInterest on overdue accounts1.25% 1.25%0%HSTper monthTax DepartmentTax certificate50.00 50.00 0% Exempt eachTax registration service costs3,000.00 3,000.00 0% Exempt eachTax Bill reprint10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution15.00 15.00 0% Exempt eachWater/Sewer Admin Charge45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% exempt eachCorporateNSF Fee35.00 35.00 Exempteach9Page 129 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitCommunity Centre - AquaticsAquafit - 10 passes 53.55 56.25 5% HST 10 passesAerobics - 10 passes 53.55 56.25 5% HST 10 passesAerobics / Fitness (1/2 hour class) - 10 passes 28.15 new HST 10 passesAquafit - 20 passes 84.75 90.00 6% HST 20 passesAerobics - 20 passes 83.05 90.00 8% HST 20 passesAerobics / Fitness (1/2 hour class) - 20 passes 45.00 new HST 20 passesAerobics - 5 passes 37.70 38.45 2% HST 5 passes30 minute Swimming Lesson 55.70 56.80 2% Exempt 8 lessons45 minute Swimming Lesson 59.00 60.20 2% Exempt 8 lessons60 minute Swimming Lesson 62.20 63.45 2% Exempt 8 lessons30 minute Swimming Lesson 7.10 new Exempt per lesson45 minute Swimming Lesson 7.50 new Exempt per lesson60 minute Swimming Lesson 7.95 new Exempt per lessonBronze Star 63.65 64.90 2% HST courseBronze Medallion 79.05 80.65 2% HST per courseBronze Cross 79.05 80.65 2% HST per courseFirst Aid 100.00 102.00 2% HST per courseFirst Aid Recert 70.00 71.40 2% HST per courseNational Lifeguard 218.60 223.00 2% HST per courseNational Lifeguard Recert 52.00 53.05 2% HST per courseAssistant Swimming Instructors School 67.40 68.75 2% HST per courseAdditional Fee 27.85 28.40 2% HST per courseSwim for Life Instructors School 106.25 108.40 2% HST per courseLifesaving Instructors 106.70 108.40 2% HST per courseSwim/Lifesaving Instructors 218.60 223.00 2% HST per coursePrivate Lessons (14+ years) 114.65 116.95 2% HST 6 classesPrivate Lessons 114.65 116.95 2% Exempt 6 lessonsPrivate Lessons (14+ years) 20.00 new HST per lessonPrivate Lessons 20.00 newExemptper lessonLifesaving Sport Fundamentals 7.55 new Exempt per lessonSwim Synchro Swimming Lessons 7.55 new Exempt per lessonSynchronized Swimming Team 505.10 515.20 2% Exempt 9 MonthsFirst Aid Instructor 107.20 109.35 2% HST per courseNational Lifeguard Instructor 153.90 157.00 2% HST per courseExaminer Standards/Advanced Instructors 38.65 39.40 2% HSTper courseCommunity Centre - classes, courses, and campsBabysitting Course 55.20 56.30 2% Exempt 8hr courseBus Trip - Adults 175.00 175.00 0% HSTBus Trip Adults 95.00 95.00 0% HST eachBus Trip 80.00 80.00 0% HST eachBus Trip 85.00 85.00 0% HST eachBus Trip 90.00 90.00 0% HST eachBus Trip 95.00 95.00 0% HST each10Page 130 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitBus Trip 100.00 100.00 0% HST eachBus Trip 105.00 105.00 0% HST eachBus Trip 110.00 110.00 0% HST eachBus Trip 115.00 115.00 0% HST eachBus Trip 120.00 120.00 0% HST eachBus Trip 125.00 125.00 0% HST eachBus Trip 130.00 130.00 0% HST eachBus Trip 135.00 135.00 0% HST eachBus Trip 140.00 140.00 0% HST eachBus Trip 145.00 145.00 0% HST eachBus Trip 150.00 150.00 0% HST eachBus Trip 155.00 155.00 0% HST eachBus Trip 160.00 160.00 0% HST eachBus Trip 165.00 165.00 0% HST eachBus Trip 170.00 170.00 0% HST eachBus Trip 175.00 175.00 0% HST eachYouth Program 30 min class 6.35 new Exempt per lessonYouth Program 45 min class 10.20 new Exempt per lessonYouth Program 60 min class 11.65 new Exempt per lessonTeen Program 30 min 6.35 new HST per lessonTeen Program 45 min 10.20 new HST per lessonTeen Program 60 min 11.65 new HST per lessonFloor Gymnastics 9.50 new Exempt per lessonKarate - Kids Karate 5.15 new Exempt per lessonKarate - Tiny Tigers 4.15 new Exempt per lessonWorkshops - 1/2 day 27.55 28.10 2% HSTWorkshops - Specialty Course 82.80 84.85 2% HSTWorkshops - 8 hours 110.35 112.55 2% HSTYouth Camp - week 140.90 143.75 2% Exempt weekYouth Camp day 35.00 35.70 2% Exempt dailyYouth Camp Lunch 6.00 6.00 0% Exempt eachYouth Camp Special 194.45 198.35 2% Exempt weekYouth Camp - short week 113.60 115.90 2% ExemptCancellations less than 24 hours notice 70% of registration 70% of registration 0%Community Centre - EventsCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 95.95 97.85 2% HST hourArena - Weekdays after 5pm & weekends 178.30 181.85 2% HST hourArena - Minor 125.25 127.75 2% HST hourArena - Shinny 5.80 5.90 2% HST per personArena - Ice Flat Rate 433.00 441.65 2% HST per dayArena Floor - Commercial 2,281.65 2,327.30 2% HST per dayArena Floor - Full Use 1,719.15 1,753.50 2% HST per dayArena Floor - Flat Fee (no set up) 562.45 573.70 2% HST per dayArena Floor - Chilled Floor (additional fee) 2,164.85 2,208.15 2% HST per day11Page 131 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitArena Floor - Hourly League Fee 69.45 70.85 2% HST per hourArena Floor - Set up Day/Tear Down Day 859.55 876.75 2% HST per dayArena Storage Room A 27.00 27.55 2% HST per monthArena Storage Room B 16.25 16.60 2% HST per monthArena Storage Room C 5.60 5.71 2% HST per monthArena - Mini Practice Rink 46.20 47.10 2% HST hourAuditorium - Friday or Saturday 541.20 552.00 2% HST per dayAuditorium - Sunday - Thursday 302.45 308.50 2% HST per eveningAuditorium - Hourly 61.10 62.30 2% HSTRoom Set up & Decorating Fee (Day before) 113.55 115.80 2% HSTBall Diamond - Occasional Use 81.20 82.80 2% HST per dayBall Diamond - Seasonal Youth Team 81.20 82.80 2% HSTBall Diamond - Seasonal Team Practice 286.50 292.25 2% HST per teamBall Diamond - Seasonal Adult Team 472.25 481.70 2% HST per teamBall Diamond - 2-day Tournament (Annandale Diamonds) 557.10 568.25 2% HST 2 daysBall Diamond - Tournament per diamond per day 81.20 82.80 2% HST per diamond/dayBall Diamond - portable washrooms - 1 day tournament 212.25 216.50 2% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 265.30 270.60 2% HST 2 unitsTractor with Groomer - Prep Friday 80.70 82.30 2% HST per eventTractor with Groomer - Prep Saturday 40.40 41.20 2% HST per eventTractor with Groomer - Prep Sunday 40.40 41.20 2% HST per eventTractor with Groomer - Repair Monday 79.05 80.65 2% HST per eventAdministrative Fees 106.10 108.20 2% HST per eventSite clean up - 1 or 2 day event 172.70 176.15 2% HST 3 staffBall Diamond - Keys 12.15 12.40 2% HST Ball Diamonds - Lights left on/equipment not stored properly 52.00 53.00 2% HST per occurrenceDamage Deposit 530.60 541.00 2% ExemptDen - Fri or Sat 184.70 188.70 2% HST per dayDen - Sun - Thursday 134.75 137.45 2% HST per dayDen - Hourly 32.30 32.95 2% HSTEntire TCC Building - 1 arena 9am-4pm 2,154.25 2,197.35 2% HSTEntire TCC Building - 2 arenas 9am-4pm 2,706.05 2,760.15 2% HSTGibson House 71.70 73.15 2% HST per dayGibson House - Hourly 28.05 28.60 2% HST per hourKinsmen Canteen 27.55 28.10 2% HST per dayLobby Area 33.15 33.80 2% HSTMarwood B or C 71.70 73.15 2% HST per dayMarwood BC 140.05 142.85 2% HST per dayMarwood B or C - Hourly 27.05 27.60 2% HSTMarwood BC - Hourly 32.35 33.00 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 93.55 95.40 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 58.35 59.50 2% HST per dayMemorial Park for Major Concert (includes bandshell & pavilion) 663.00 676.25 2% HST per event up to 4 daysNewman Park Gazebo 56.80 57.95 2% HST per dayParking Lot 113.55 115.80 2% HST per dayRotary Room 71.70 73.15 2% HST12Page 132 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitRotary Room - Hourly 27.55 28.10 2% HSTRowing Club per month 100.45 102.45 2% HSTSchool Lessons 3.90 4.00 3% Exempt per personSwim to Survive Rentals 93.10 94.95 2% Exempt per hourSwim to Survive Instructor Fee 20.00 new HST per hourSwim Meet 319.45 325.85 2% HST per daySwim Meet Evening 156.70 159.85 % HST per dayStorage Pool Deck 28.05 28.60 2% HST per monthSwim Lane 15.90 16.20 2% HST per hourStorage Rooms 112.50 114.75 2% HST per contractStorage Office A 27.55 28.10 2% HST per monthStorage Office B 16.65 17.00 2% HST per monthStorage Office C 5.70 5.80 2% HST per monthPool - 0-50 swimmers 90.90 92.75 2% HST per hourPool - 101+swimmers 231.65 236.25 2% HST per hourPool - 51-100 swimmers 123.40 125.85 2% HST per hourWaterPark - 0-100 swimmers 324.80 331.30 2% HST hourWaterPark- 0-100 swimmers - extra hour 216.40 220.75 2% HST add. Hr.Waterpark 101-300 swimmers 441.70 450.50 2% HST hourWaterpark 101-300 swimmers - extra hour 324.80 331.30 2% HST add. Hr.Waterpark 300+ swimmers 595.40 607.30 2% HST hourWaterpark 300+ swimmers - extra hour 470.80 480.20 2% HST add. Hr.Waterpark Board of Ed 100 swimmers 288.00 293.75 2% HST hourWaterpark Board of Ed 100 swimmers add. Hr. 160.00 163.20 2% HST add. Hr.Waterpark Board of Ed 100+ swimmers 512.10 522.35 2% HST hourWaterpark Board of Ed 100+ swimmers add. Hr. 256.10 261.25 2%HST add. Hr.COVID Cleaning Fee 25.00 new HST eachCOVID Cleaning Fee 50.00 new HST eachCOVID Cleaning Fee 100.00 new HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 60.49 61.70 2% HST eachAdult League - Team 390.56 398.40 2% HST per teamCourt Membership - Adult 54.06 55.15 2% HST SeasonalCourt Membership - Youth 19.48 19.85 2% HST SeasonalTennis Lessons - 1 hour 11.00 new HST per lessonTennis Lessons - 1/2 hour 4.85 new HST per lessonTennis Advanced Lessons - 1 hour 11.50 new HST per lessonTennis Lessons - 1 hour 86.50 88.25 2% HST 8 lessonsTennis Lessons - 1/2 hour 37.95 38.70 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 90.20 92.00 2% HST 8 lessons13Page 133 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitMembership - Aqua Fit/Aqua Jogging - 12 mo 319.36 325.75 2% HST 12 monthMembership - Personal Training - 10 201.86 205.90 2% HST 10 sessions 1 hrMembership - Personal Training - 5 114.65 116.95 2% HST 5 sessions 1 hrMembership - Pool - 12 month 202.65 206.70 2% HST eachMembership - Pool - 6 month 142.20 145.05 2% HST eachMembership - Pool 20 Pass 67.40 68.75 2% HST eachMembership - Weight Training 57.80 58.95 2% HST up to 6 hoursMembership - HC Adult - 01 month 74.80 76.30 2% HST 1 monthMembership - HC Adult - 03 month 196.35 200.30 2% HST 3 monthMembership - HC Adult - 06 month 286.50 292.25 2% HST 6 monthMembership - HC Adult - 12 month 439.30 448.10 2% HST 12 monthMembership - HC Adult - 5 pass 43.55 46.00 5% HST 5 visitsMembership - HC Adult - 10 pass 90.00 new HSTMembership - HC Adult - 20 Pass 174.00 177.50 2% HST 20 VisitsMembership - HC Family - 01 month 168.70 172.05 2% HST 1 monthMembership - HC Family - 03 month 421.25 429.30 2% HST3 month Membership - HC Family - 06 month 628.20 640.75 2% HST 6 monthMembership - HC Family - 12 month 880.80 898.40 2% HST 12 monthMembership - HC Student/Senior - 01 month 60.50 61.70 2% HST 1 monthMembership - HC Student/Senior - 03 month 166.55 169.90 2% HST3 monthMembership - HC Student/Senior - 06 month 205.95 210.00 2% HST6 monthMembership - HC Student/Senior - 12 month 324.70 331.20 2% HST12 monthMembership - Student - 5 Passes 25.00 26.25 5% HST 5 visitsMembership - Student - 10 Passes 47.50 new HSTMembership- Student - 20 Passes 81.20 85.25 5% HSTMembership - HC Glendale Student 99.75 101.75 2% HST 5 MonthMembership - Special - Adult 286.50 292.25 2% HST 12 monthMembership - Special - Student/Senior 212.25 216.50 2% HST 12 monthMembership - Special - Under 14 59.30 60.50 2% HST 12 monthMembership - Replacement Card 5.30 5.40 2% HST eachMembership - Squash Adult - 01 month 72.75 74.20 2% HST 1 monthMembership - Squash Adult - 03 month 190.00 193.80 2% HST 1 monthMembership - Squash Adult - 06 month 279.20 284.80 2% HST 1 monthMembership - Squash Adult - 20 pass 90.20 92.00 2% HST 1 monthMembership - Squash Family - 01 month 163.40 166.65 2% HST 1 monthMembership - Squash Family - 03 month 407.50 415.65 2% HST 1 monthMembership - Squash Family - 06 month 612.30 624.55 2% HST 1 monthMembership - Squash Student - 01 month 59.25 60.45 2% HST 1 monthMembership - Squash Student - 03 month 166.60 169.95 2% HST 1 monthMembership - Squash Student - 06 month 205.95 210.05 2% HST 1 monthPay as you go - Admission14Page 134 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitAquatfit/Fitness/Yoga Class 8.00 8.00 0% HST included eachFitness / Yoga (1/2 hr class) 4.00 new HST included eachBoard of Education - Squash/HC 2.75 2.80 2% HST includedBoard of Education - Arena/Pool 3.00 3.05 2% HST includedCourt Fee 5.10 5.20 2% HST includedDrop In Swimming Lessons 8.65 8.80 2% HST included per lessonDrop In Swimming Lessons - ea. Additional child 5.35 5.45 2% HST included per lessonHealth Club Adult 10.50 10.75 2% HST included eachHealth Club - Youth 4.75 4.85 2% HST included eachSquash 10.75 11.00 2% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.25 11% HST includedRoller Skate - Admission With skate rental 5.00 5.25 5% HST includedSwim Child 2.00 2.25 11% HST included eachSwim Family 9.00 9.25 3% HST included eachSwim - Over 14 4.25 4.50 6% HST included eachSkate Child 2.00 2.25 11% HST included eachSkate Family 9.00 9.25 3% HST included eachSkate - Over 14 4.25 4.50 6% HST included eachWallyball 11.70 11.70 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over - No Waterslide 4.50 5.00 10% HST included eachWaterpark 60 years & Over Half Price - No Waterslide 2.25 2.50 10% HST included eachWaterpark 6-14 yrs - No Waterslide 4.00 4.50 11% HST included eachWaterpark 6-14 yrs Half Price - No Waterslide 2.00 2.25 11% HST included eachWaterpark Additional Family Member 2.00 2.25 11% HST included eachWaterpark Adult - No Waterslide 6.75 7.00 4% HST included eachWaterpark Adult Half Price - No Waterslide 3.40 3.50 3% HST included eachWaterpark Family - No Waterslide 24.50 26.00 6% HST included per family of 5Waterpark Family Half Price - No Waterslide 12.25 13.00 6% HST included per family of 5Waterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) - No Waterslide 30.00 30.75 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) - No Waterslide 42.00 43.00 2% HST per personWaterpark Non-resident Pass (Adult under 60) - No Waterslide 62.00 63.00 2% HST per personWaterpark 60 years & over 5.50 6.00 8% HST included eachWaterprak 60 years & Over Half Price 2.75 3.00 8% HST included eachWaterpark 6-14 yrs 5.00 5.50 9% HST included eachWaterpark 6-14 yrs Half Price 2.50 2.75 9% HST included eachWaterpark Additional Family Member 2.00 2.25 11% HST included eachWaterpark Adult 7.75 8.00 3% HST included eachWaterpark Adult Half Price 3.90 4.00 3% HST included each15Page 135 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitWaterpark Family 25.50 28.00 9% HST included per family of 5Waterpark Family Half Price 12.75 14.00 9% HST included per family of 5Waterpark Tillsonburg Resident Pass (6 +) 35.00 35.75 2%HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 47.00 48.00 2% HST per personWaterpark Non-resident Pass (Adult under 60) 67.00 68.25 2% HST per personCommunity Centre - Other feesAdmin - Refund Admin Fee 15.60 15.95 2% Exempt eachAdmin - Reprint receipt 5.20 5.30 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.40 10.60 2% HSTAdmin - Copies - Single sided 0.30 0.30 0% HSTAdmin - Copies - Double sided 0.35 0.35 0% HSTCamping - Non Serviced per site 32.50 33.15 2% HSTCamping - Serviced per site 54.10 55.20 2% HSTRentals - 8' wooden tables 5.60 5.70 2% HSTRentals - Black plastic chairs 2.10 2.15 2% HST eachDelivery of Table & Chairs( per round trip) 27.00 27.55 2% HSTRentals - Black curtains/hardware rental per foot2.7 2.75 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,103.64 1,125.70 2% HST eachAdvertising - Community Arena Backlit 551.82 562.85 2% HST eachAdvertising - Memorial Arena Board 716.35 730.65 2% HST eachAdvertising - Community Arena Board 440.44 449.25 2% HST eachAdvertising - Ice Re-Surfacer - Side 551.82 562.85 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,103.64 1,125.70 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,440.76 2,489.55 2% HST eachAdvertising - Skate Aid 10.20 10.40 2% HST per monthAdvertising - Inside Front/Back Page Glossy 1,618.33 1,650.70 2% HSTeachAdvertising - Back Page Glossy 2,164.85 2,208.15 2% HST eachAdvertising - Brochure 1/8 page 110.36 112.55 2% HST eachAdvertising - Brochure 1/4 page 193.09 196.95 2% HST eachAdvertising - Brochure 1/2 page 329.97 336.55 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 649.43 662.40 2% HST eachAdvertising - Brochure Full page 660.04 673.25 2% HST eachAdvertising - Brochure Full page (internal corporate) 216.55 220.90 2% HST eachAdvertising - Miscellaneous 110.36 112.55 2% HST eachAdvertising - Digital Ad Set up 21.52 21.95 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 54.06 55.15 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 54.06 55.15 2% HST eachAdvertising - Fence - Per Season 120.97 123.40 2% HST per seasonAdvertising - Fence - Per Year 242.05 246.90 2% HST annuallyAdvertising - Infocaster Set Up 50.00 51.00 2% HST eachAdvertising - Infocaster - Small Ad 25.00 25.50 2% HST per monthAdvertising - Infocaster - Large Ad 50.00 51.00 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 50.00 51.00 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off 16Page 136 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitSpecial Events Tickets 20.00 20.00 0% HST eachSpecial Events Tickets25.00 25.00 0% HST eachSpecial Events Tickets30.00 30.00 0% HST eachSpecial Events Tickets 35.00 35.00 0% HST eachSpecial Events Tickets40.00 40.00 0% HST eachSpecial Events Tickets45.00 45.00 0% HST eachSpecial Events Tickets 50.00 50.00 0% HST eachSpecial Events Tickets55.00 55.00 0% HST eachSpecial Events Tickets60.00 60.00 0% HST eachSpecial Events Tickets 65.00 65.00 0% HST eachSpecial Events Tickets70.00 70.00 0% HST eachSpecial Events Tickets75.00 75.00 0% HST eachSpecial Events Tickets 80.00 80.00 0% HST eachSpecial Events Tickets85.00 85.00 0% HST eachSpecial Events Tickets90.00 90.00 0% HST eachSpecial Events Tickets 95.00 95.00 0% HST eachSpecial Events Tickets100.00 100.00 0% HST eachSpecial Events Tickets105.00 105.00 0% HST eachSpecial Events Tickets 110.00 110.00 0% HST eachSpecial Events Tickets115.00 115.00 0% HST eachSpecial Events Tickets120.00 120.00 0% HST eachSpecial Events Tickets 125.00 125.00 0% HST each17Page 137 of 276
FireItem 2020 Fee 2021 Fee % Change Tax UnitFireFee for response to a nuisance fire alarm - first incident in 12 month period 228.48 233.00 2% Exempt per alarmFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourResponse to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourFee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to Natural Gas Leak $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to a Hazardous Materials Incident. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus assigned to a fire watch authorized by Fire Chief $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourFee for each fire apparatus dispatched to a burn complaint where the by-law is contraviened and/or fire department is required to extinguish an open air burn. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourAdditional Fire department expense incurred during an emergency required to mitigate the emergency Actual Cost Actual Cost ExemptMTO - ARIS fee per search 28.00 35.00 (based on MTO set rate)eachFire Incident Report 112.71 115.00 2% HST eachFire Investigation report 230.00 235.00 2% HST eachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 89.25 91.00 2% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 227.00 230.00 1% HST eachEach additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 34.20 35.00 2% HST each18Page 138 of 276
FireItem 2020 Fee 2021 Fee % Change Tax UnitFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 220.00 225.00 2% HST eachEach additional suite or apartment over base fee 34.00 35.00 3% HST eachFee to conduct a requested inspection of any licensed occupancy excluding a daycare 172.78 175.00 1% HST eachFee to conduct a requested inspection of a daycare facility 86.70 90.00 4% HST eachFee to conduct verification of fire drill scenario 215.00 220.00 2% HST eachBusiness License Inspection 85.00 85.00 0% Exempt eachFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection (50.00) (50.00) 0% HST eachFee to conduct each required re-inspection after one verification re-inspection same as original same as original 0% HST eachResidential carbon monoxide alarm or smoke alarm left with a homeowner on loan 86.50 86.50 0%HST, if not returnedper detector not returnedFire department approval as part of a Demolition Permit issued by the Building Department. 109.00 110.00 1% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 185.00 190.00 3% HST eachFee to review an application for a Display Fireworks (F.2) event 142.80 145.00 2% HST eachFee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 218.28 220.00 1% HST eachFee to issue open air burn permit 115.00 120.00 4% HST eachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 85.00 86.70 2% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 325.00 330.00 2% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane$780 $790 1% HST eachFee for facilitating fire safety training 111.60 115.00 3% HST per hourFee to facilitate fire extinguisher training (theory only) 107.00 110.00 3% HSTFee to facilitate live fire training 205.00 205.00 0% HST eachFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 55.00 58.00 5% HST per hourFee to recharge self-contained breathing air cyclinders 32.00 33.00 3% HST per cylinderFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0% HST per yearFee to clean set of bunker gear 2.75 3.25 18% HST eachRental of Training Room (excluding emergency services) 220.00 225.00 2% HST per day19Page 139 of 276
MuseumItem 2020 Fee 2021 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.00 6.19 3%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 46.02 2%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.35 2%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 12.00 12.39 3%HSTdailyMuseum-Admission-Group Rate 4.00 4.20 5%HSTdailyMuseum-Admission-Senior 5.00 5.09 2%HSTdailyMuseum-Admission-Student 3.00 3.10 3%HSTdailyMuseum Volunteer-Admission-Free FREE FREE 0%dailyMuseum - Research (Genealogy) 25.00 NEWHSTper hourMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE 0%eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 51.00 2%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 51.00 2%HSTeachMuseum-Rentals-Kitchen 25.00 25.50 2%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.70 2%HSTeachMuseum-Rentals-Program Room 50.00 51.00 2%HSThalf dayMuseum-Rentals-Program Room 75.00 76.50 2%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 76.50 2%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 102.00 2%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 102.00 2%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 61.20 2%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 76.50 2%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.50 3%ExempteachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.50 3%ExempteachMuseum- School Program- per student (1 hour) 2.50 2.50 0%ExempteachMuseum - School Program - per student (2 hours) 3.50 3.50 0%ExempteachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeachMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum - Special Event - Adult program 15.00 NewHSTeachMuseum-Admission - Pratt Gallery only 2.50 2.65 6%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 80.00 81.60 2%HSTMuseum- Special Event - Lunch & Learn- Single Pass 25.00 25.50 2%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.60 2%HSTMuseum- Special Event Tea 15.00 15.30 2%HSTMuseum - Special Event - Dinner 55.00 56.10 2%HSTper eventMuseum - Special Event - Performance 40.00 40.80 2%HSTWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HST20Page 140 of 276
MuseumItem 2020 Fee 2021 Fee % Change Tax UnitMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HSTMuseum- Special Event - Tea (Tier 1) 7.00 7.00 0%HSTMuseum-Special Event - Tea (Tier 2) 12.00 12.00 0%HSTMuseum- Special Event - Tea (Tier 3) 20.00 20.00 0%HSTMuseum- Special Event - Tea (Tier 4) 25.00 25.00 0%HSTMuseum- Special Event - Tea (Tier 5) 30.00 30.00 0%HSTWorkshop (Tier 1) 15.00 15.00 0%HSTWorkshop (Tier 2) 20.00 20.00 0%HSTWorkshop (Tier 3) 25.00 25.00 0%HSTWorkshop (Tier 4) 30.00 30.00 0%HSTWorkshop (Tier 5) 40.00 40.00 0%HSTWorkshop (Tier 6) 45.00 45.00 0%HSTWorkshop (Tier 7) 50.00 50.00 0%HSTWorkshop (Tier 8) 60.00 60.00 0%HSTWorkshop (Tier 9) 65.00 65.00 0%HSTWorkshop (Tier 10) 70.00 70.00 0%HSTWorkshop (Tier 11) 80.00 80.00 0%HSTWorkshop (Tier 12) 85.00 85.00 0%HSTWorkshop (Tier 13) 90.00 90.00 0%HSTWorkshop (Tier 14) 95.00 95.00 0%HSTBus Trip (Tier 1) 45.00 45.00 0%HSTBus Trip (Tier 2) 50.00 50.00 0%HSTBus Trip (Tier 3) 55.00 55.00 0%HSTBus Trip (Tier 4) 60.00 60.00 0%HSTBus Trip (Tier 5) 65.00 65.00 0%HSTBus Trip (Tier 6) 70.00 70.00 0%HSTBus Trip (Tier 7) 75.00 75.00 0%HSTBus Trip (Tier 8) 80.00 80.00 0%HSTBus Trip (Tier 9) 85.00 85.00 0%HSTBus Trip (Tier 10) 90.00 90.00 0%HSTBus Trip (Tier 11) 95.00 95.00 0%HSTBus Trip (Tier 12) 100.00 100.00 0%HSTBus Trip (Tier 13) 110.00 110.00 0%HSTBus Trip (Tier 14) 115.00 115.00 0%HSTBus Trip (Tier 15) 120.00 120.00 0%HSTBus Trip (Tier 16) 125.00 125.00 0%HSTBus Trip (Tier 17) 130.00 130.00 0%HSTBus Trip (Tier 18) 135.00 135.00 0%HST21Page 141 of 276
Cemetery-ParksItem2020 Fee 2020 Perpetual Care Fee 2020 Net Fee 2021 Fee2021 Perpetual Care Fee 2021 Net Fee % Change Tax UnitInterment RightsGrave 10 x 4 700.00 280.00 420.00 700.00 280.00 420.00 0% HST graveInfant Grave 3X3 225.00 150.00 75.00 225.00 150.00 75.00 0% HST graveCremation Grave 3x3 550.00 220.00 330.00 550.00 220.00 330.00 0% HST graveColumbarium Niche 2,100.00 315.00 1,785.00 2,100.00 315.00 1,785.00 0% HST nicheFamily Columbarium 10,400.00 1,560.00 8,840.00 New HSTcolumbarium (4 niches)Cemetery ServicesCemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0% Exempt intermentColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0% HST eachAdult Interment 835.00 835.00 835.00 835.00 0% HST eachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0% HST per 1/2 hourChild/ Infant Interment 300.00 300.00 300.00 300.00 0% HST eachCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0% HST eachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0% HST eachStatutory Holidays - Funeral FeeHST eachDisinterment/Exhumation- Relocation in Same Cemetery- 2,087.50 2,087.50 2,087.50 2,087.50 0% HST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery- 1,565.63 1,565.63 1,565.63 1,565.63 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0% HST eachDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0% HST eachDisinterment/Exhumation-Child/Infant Cremains (Ground) 300.00 300.00 300.00 300.00 0% HST eachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 22.50 22.50 22.50 22.50 0% HST per cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0% HST eachUpright Monument (small) with Floater/Slab Foundation 170.00 170.00 170.00 170.00 0% HST eachFlat Marker with Granite Border & no concrete 40.00 40.00 40.00 40.00 0% HST eachFlat Marker with 4" concrete border 100.00 100.00 100.00 100.00 0% HST eachUpright Monument (small) Foundation 170.00 170.00 170.00 170.00 0% HST eachMonument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0% HST eachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0% HST eachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0% HST eachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0% HST eachMemorial Benches2,000.00 200.00 1,800.00 2,000.00 200.00 1,800.00 0% HSTeachMemorial Tree650.00 65.00 585.00 650.00 65.00 585.00 0% HSTeachPerpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 22Page 142 of 276
Public WorksItem 2020 Fee 2021 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 285.00 285.00 0% HST per weekAirport - Hangar Land Lease Fee Annually per SF 0.30 0.30 0% HST per SFAirport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 125.00 125.00 0% HST per yearAirport Toque 11.50 11.50 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 305.00 305.00 0% HST per applicationAirport Hangar Transfer Fee 155.00 155.00 0% HST per applicationAirport Development Permit Fee 610.00 610.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 50.00 50.00 0%HST flat rateRoads-Labour 39.10 39.10 0%HST per hourRoads-Labour Overtime 54.35 54.35 0%HST per hourRoads-Labour Double Time 69.75 69.75 0%HST per hour1/2 Ton Pickup Truck 15.00 15.00 0%HST per hour1-Ton Truck 32.50 32.50 0%HST per hourSingle Axle Dump Truck 80.00 80.00 0%HST per hour With Plow & Wing 12.50 12.50 0%HST per hour With Sander/Salter 19.50 19.50 0%HST per hour With Plow, Wing & Sander/Salter 32.00 32.00 0%HST per hour With Anti-Icing System 4.50 4.50 0%HST per hourFront End Loader 70.00 70.00 0%HST per hour With Plow Blade 7.00 7.00 0%HST per hour With Snowblower 180.00 180.00 0%HST per hourBackhoe 50.00 50.00 0%HST per hourGrader 75.00 75.00 0%HST per hourStreet Sweeper 70.00 80.00 14%HST per hour23Page 143 of 276
Public WorksItem 2020 Fee 2021 Fee % Change Tax UnitSidewalk Machine 45.00 45.00 0%HST per hour With Plow 6.00 6.00 0%HST per hour With Sander 5.00 5.00 0%HST per hour With Snowblower 18.00 18.00 0%HST per hour With Plow & Sander 11.00 11.00 0%HST per hour With Snowblower & Sander 23.00 23.00 0%HST per hour With Angle Broom 8.50 8.50 0%HST per hour With Flail Mower 10.00 10.00 0%HST per hour With Cold Planer 35.00 35.00 0%HST per hourLeaf Vacuum 90.00 90.00 0%HST per hourLine Striper 12.00 12.00 0%HST per hourSewer Rodder 95.00 95.00 0%HST per hourWood Chipper 25.00 25.00 0%HST per hourZero Radius Mower 30.00 30.00 0%HST per hourPortable Pump 35.00 35.00 0%HST per hourWalk Behind Snowblower 2.50 2.50 0%HST per hourWalk Behind Push Mower 2.50 2.50 0%HST per hourChainsaw 2.50 2.50 0%HST per hourTrimmer 2.00 2.00 0%HST per hourSmall Generator 9.50 9.50 0%HST per hourUtility Trailer 9.00 9.00 0%HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0%HST per load24Page 144 of 276
TransitItem 2020 Fee 2021 Fee % Change Tax UnitT-GOTicket - Adult - Single Ride$2.50 $2.50 0%HST exempt Single RideTicket - Adult - 10 Ride Pass$20.00 $20.00 0%HST exempt 10 Ride PassTicket - Adult - Day Pass$8.00 $8.00 0%HST exempt Day PassTicket - Adult - Monthly Pass$60.00 $60.00 0%HST exempt Monthly PassTicket - Seniors (60+) - Single Ride$2.00 $2.00 0%HST exempt Single RideTicket - Seniors (60+) - 10 Pass Ride$16.00 $16.00 0%HST exempt 10 Ride PassTicket - Seniors (60+) - Day Pass$6.00 $6.00 0%HST exempt Day PassTicket - Seniors (60+) - Monthly Pass$48.00 $48.00 0%HST exempt Monthly PassTicket - Students - Single Ride$2.00 $2.00 0%HST exempt Single RideTicket - Students - 10 Ride Pass$16.00 $16.00 0%HST exempt 10 Ride PassTicket - Students - Day Pass$6.00 $6.00 0%HST exempt Day PassTicket - Students - Monthly Pass$48.00 $48.00 0%HST exempt Monthly PassTicket - Children (5 and under) - Single RideFREE FREESingle RideTicket - Children (5 and under) - 10 Ride PassFREE FREE 10 Ride PassTicket - Children (5 and under) - Day PassFREE FREEDay PassTicket - Children (5 and under) - Monthly PassFREE FREE Monthly PassTicket - Support Person - Single RideFREE FREESingle RideTicket - Support Person - 10 Ride PassFREE FREE 10 Ride PassTicket - Support Person - Day PassFREE FREEDay PassTicket - Support Person - Monthly PassFREE FREE Monthly PassTicket - Veteran - Single RideFREE FREESingle RideTicket - Veteran - 10 Ride PassFREE FREE 10 Ride PassTicket - Veteran - Day PassFREE FREEDay PassTicket - Veteran - Monthly PassFREE FREE Monthly Pass25Page 145 of 276
UtilityItem 2020 Fee 2021 Fee % Change Tax UnitUtility - Returned Cheque Fee (plus bank charges) 15.00 15.00 0% HST eachUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0% HST eachUtility - Late Payment (per annum)19.56% 19.56%0% HST %Utility-After Hour Reconnect (at meter) 185.00 185.00 0% HST eachUtility-During Hours Reconnect (at meter) 65.00 65.00 0% HST eachUtility-During Hours Reconnect (at mpole) 185.00 185.00 0% HST eachUtility-Special Meter Reading 30.00 30.00 0% HST eachUtility -Service Call (after hours) 165.00 165.00 0% HST eachUtility-Access to Utility Poles 43.63 44.50 2% HST eachUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Utility-Pole Rental - 30 ft 1.50 1.50 0% HST monthUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthUtility-Labour 45.50 45.50 0% HST hourUtility-Truck Charges - #26 15.00 15.00 0% HST hourUtility-Truck Charges - #30 15.00 15.00 0% HST hourUtility-Truck Charges - #41 20.00 20.00 0% HST hourUtility-Truck Charges - #65 67.50 67.50 0% HST hourUtility-Truck Charges - #66 67.50 67.50 0% HST hourUtility-Truck Charges - #68 75.00 75.00 0% HST hourUtility-Truck Charges - #74 65.00 65.00 0% HST hourUtility-Truck Charges - #22 15.00 15.00 0% HST hourUtility-Truck Charges - #28 15.00 15.00 0% HST hourUtility-Truck Charges - #44 30.00 30.00 0% HST hourUtility-Truck Charges - #45 15.00 15.00 0% HST hourUtility-Sewer Camera Job 55.00 55.00 0% HST hour26Page 146 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitBag Tags2.00 2.00 0%incl HSTper tagBlue Box (apartment )3.50 3.50 0%incl HSTBlue Box (83 Litre)5.50 6.20 13%incl HSTBlue Box Lid (83 Litre)1.50 2.70 80%incl HSTComposter10.00 10.00 0%incl HSTRain barrels45.00 50.00 11%incl HSTGreen Cones40.00 50.00 25%incl HSTFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Exemptper infractionFine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exemptper infractionFine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Exemptper infractionFine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Exemptper infractionFine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Exemptper infractionFine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exemptper infractionFine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Exemptper infraction27Page 147 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exemptper infractionFine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Exemptper infractionFine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Exemptper infractionFine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Exemptper infractionFine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exemptper infractionFine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Exemptper infractionFine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exemptper infractionFine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Exemptper infractionFine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Exemptper infractionFine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Exemptper infractionFine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Exemptper infraction28Page 148 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Exemptper infractionFine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Exemptper infractionFine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exemptper infractionFine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exemptper infractionFine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Exemptper infractionFine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exemptper infractionFine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exemptper infractionFine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exemptper infractionFine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exemptper infractionFine - Keeping more than ten pidgeons Fine - Keeping more than ten pidgeons Fine - Keeping more than ten pidgeons Exemptper infractionFine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exemptper infraction29Page 149 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exemptper infractionFine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exemptper infractionFine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exemptper infractionFine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Exemptper infractionFine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Exemptper infractionFine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exemptper infractionAGCO Required LicencesRaffle 3% with min. of $25 3% of prize value 0%Exempt each Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Bazaar/Bingo 2 percent 2 percent 0%Exempt each Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Bingo Only 2% up to $5500 2% up to $5500 0%Exempt eachBreak Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt eachBreak Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0%ExempteachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0%ExempteachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeach30Page 150 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infractionOwner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infractionParking - double parking Parking - double parking Parking - double parking Exempt per infractionParking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infractionParking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infractionParking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infractionParking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infractionParking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infractionParking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionParking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionParking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infractionParking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infractionParking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infractionParking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infractionPerson assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionPerson dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infraction31Page 151 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitPerson fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionOwner - fail to tag garbageexemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infractionFail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infractionPermit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFail to equip hydro massage pool with secure cover 350.00 350.00 0% none per infractionFail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infractionFail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infractionFail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infractionFail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infractionConstruct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionDid erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionDid erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionDid erect a temporary community sign, without town approval 200.00 200.00 0% none per infractionDid erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionDid erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionDid erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infractionDid erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionDid erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionDid erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionOperate a vehicle for hire without a licence. 250.00 250.00 0% none per infractionOperate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infractionFailure to display taxicab plate. 250.00 250.00 0% none per infractionFailure to submit vehicle for inspection. 250.00 250.00 0% none per infractionFailure to produce licence upon demand. 250.00 250.00 0% none per infractionPermit smoking in taxicab. 250.00 250.00 0% none per infractionFailure to display tariff card. 250.00 250.00 0% none per infractionCharge fare not prescribed in fare schedule. 250.00 250.00 0% none per infractionFail to accept service animal into taxicab. 400.00 400.00 0% none per infractionSmoke on town walkway 105.00 105.00 0% none per infractionSmoke within 9 m of anytown facility entrance or exit 105.00 105.00 0% none per infractionSmoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infractionSmoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infraction32Page 152 of 276
Page 1 of 2
Subject: 2021 Borrowing By-Law
Report Number: FIN 21-05
Author: Sheena Pawliwec, CPA, CGA, Interim Director of Finance
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT a By-Law to authorize the borrowing of money to meet current expenditures of
the Town of Tillsonburg for the 2021 fiscal year be brought forward for Council's
consideration.
BACKGROUND
In accordance with Section 407 of the Municipal Act, 2001, (the “Act”) Council may, at
any time during a fiscal year, authorize temporary borrowing until the taxes are collected
and other revenues are received of the amount considered necessary to meet the
current expenditures of the municipality for the year.
Until the budget is adopted in a year, the limits upon borrowing shall temporarily be
calculated using the estimated revenues of the municipality set out in the budget
adopted for the previous year (excluding reserve transfers). The total amount borrowed
at any one time plus any outstanding amounts of principal borrowed and accrued
interest shall not exceed:
(a) from January 1 to September 30 in the year, 50 per cent of the total estimated
revenues of the municipality as set out in the budget adopted for the year; and
(b) from October 1 to December 31 in the year, 25 per cent of the total estimated
revenues of the municipality as set out in the budget adopted for the year.
In April 2020, Council adopted By-Law 2020-033 to authorize the borrowing of money to
meet current expenditures for the fiscal period ending December 31, 2020 . No monies
have been borrowed by the Town to meet current expenditures.
DISCUSSION
In order to ensure temporary funding is available if necessary to meet current
expenditures in each fiscal year, a by-law is required to provide for the borrowing of
funds under the Town’s banking services agreement. Risk would arise if a by-law
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FIN 21-05
Page 2 of 2
authorizing temporary borrowing was not in place and the Town were in immediate
need of money to meet current expenditures.
In accordance with the Act, based on the budgeted 2020 revenues of $32 million
(excluding transfers from reserves), the Town’s temporary borrowing limits for 2020 will
be:
$16 million from January 1 to September 30; and
$8 million from October 1 to December 31.
Upon enactment of the By-law, a copy will be provided to TD Bank in which the Town
currently has a banking services agreement to provide authority for temporary
borrowing throughout the 2021 fiscal year.
FINANCIAL IMPACT
There is no financial impact unless temporary borrowing is drawn on credit from the
bank at which time the Town would pay monthly interest. The Town of Tillsonburg
currently has $3.5 million in overdraft protection available through TD Bank.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
None.
Page 154 of 276
Page 1 of 2
Subject: Transfer Payment Agreement for Municipal Transit Enhanced Cleaning
Report Number: OPS 21-01
Author: Alex Piggott, Transit Coordinator
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT the Town of Tillsonburg enter into a Transfer Payment Agreement with the
Province of Ontario for the Municipal Transit Enhanced Cleaning;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to sign the
Transfer Payment Agreement.
BACKGROUND
The Province has agreed to provide funding for the Municipal Transit Enhanced
Cleaning program to deal with the COVID-19 pandemic from the June 29, 2020
program announcement provided by the Minister of Transportation. See the attached
letter.
DISCUSSION
This funding agreement is to cover the costs for enhanced cleaning from April 1, 2020
to December 31, 2020. The maximum funds eligible to the Town is $6,365. Staff are
required to provide the Province with reports and supporting documentation subject to
this agreement.
Eligible expenditures for the enhanced cleaning service include the cost of cleaning
materials, cost of hand sanitizer for passengers and staff, cost of PPE and other
equipment required to deal with COVID 19. The service provider is detailing these
costs separately to ensure accurate recording of these eligible expenditures.
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OPS 21-01
Page 2 of 2
CONSULTATION
The Treasurer was consulted in the preparation of this report. Council received report
FIN 20-33 from the Treasurer at the September 14th, 2020 regular Council meeting.
This report included information about receiving this funding after the execution of this
Transfer Payment Agreement.
FINANCIAL IMPACT/FUNDING SOURCE
This funding is intended to cover the costs of the enhanced cleaning on the transit
service from April 1, 2020 to December 31, 2020.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Funding Announcement Letter from Ministry of Transportation
Appendix B – Transfer Payment Agreement For Municipal Transit Enhanced Cleaning
Page 156 of 276
1
Ministry of Transportation Ministère des Transports
Agencies Oversight & Partnership Division de la surveillance des organismes
Division et des partenariats
Municipal Programs Branch Direction des programmes municipaux
777 Bay Street, 30th Floor 777 rue Bay, 30e étage
Toronto ON, M7A 2J8 Toronto ON, M7A 2J8
Tel: (437) 218-1788 Tel: (437) 218-1788
Email: James.Pearce@Ontario.ca Courriel: James.Pearce@Ontario.ca
Dear Transit Colleague:
This letter is to serve as a follow-up to the June 29, 2020 program announcement
provided by Caroline Mulroney, Minister of Transportation, to your Mayor/Head of
Council regarding the Municipal Transit Enhanced Cleaning (MTEC) provincial funding
that is being provided to reduce the risk of exposure to COVID-19. The purpose of my
letter is to provide details on the allocated funding, as well as outline the conditions and
process for entering into the funding agreement with the Province.
The Ontario Government is providing up to $15 million to 110 municipalities across the
province to support enhanced cleaning of municipal public transit systems to keep
passengers and employees safe and help reduce the transmission of COVID-19. To
allocate the $15 million across 110 municipalities, the funding will be distributed
amongst municipalities using a modified version of our gas tax funding formula. The
modification includes a $500 base funding amount for each recipient in addition to the
funding distribution determined by 70% ridership and 30% population, utilizing the same
data that was used to determine the 2019-20 Gas Tax program allocations.
MTEC funding will be flowed through an executed Transfer Payment Agreement (TPA)
between the Province and your municipality. Payments are to be based on a one-time
claim for eligible expenditures.
The municipality has been allocated a maximum funding amount, with funding subject to
the municipality meeting the terms and conditions of the executed TPA, including the
eligibility requirements set out in the TPA.
Eligible costs will include direct costs incurred by the municipality on or after April 1,
2020 and on or before December 31, 2020. Eligible costs will include items considered
to have been properly and reasonably incurred and are necessary for the enhanced
cleaning of transit vehicles and any other public and non-public facing transit assets,
that provide or support transit services. In addition to having been incurred, these costs
will have to have been paid by the municipality prior to being submitted to the Province
for payment and may include:
o costs of cleaning materials for the MTEC;
o costs of hand sanitizer for passenger and staff use;
o costs of safety wear for the MTEC, such as gloves or goggles;
o costs of equipment purchased for the MTEC;
Page 157 of 276
2
o costs of contracted services for the MTEC;
o costs of salaries, including redeployment of staff, for the MTEC;
o any other cost that, in the opinion and at the sole discretion of the Province, is
necessary for the MTEC.
With the funding eligibility period lasting until December 31, 2020, municipalities may
submit their single claim at an earlier date if they have already achieved their allocated
provincial funding amount and fulfilled the required steps and actions set out below.
Regardless of the municipality’s total eligible cost related to enhanced transit cleaning,
the Province does not intend to provide funding above the dedicated allocated amount
outlined to each municipality.
The following are the steps and actions the municipality will be required to undertake to
receive MTEC funding:
1. Confirmation of interest in seeking MTEC funding
• If your municipality is interested in seeking MTEC funding, please complete the
attached Request for Recipient Information Form and send it back to MTO by
September 11, 2020, at the email address provided below.
2. Execution of the TPA
• MTO will prepare the TPA and send it to your municipality for execution by the
municipality’s authorized representatives prior to the execution of the TPA by
Minister Mulroney.
• This process will be carried out electronically and, once fully executed, an
electronic version of the TPA will be provided to your municipality.
3. Provision of an authorizing by-law and, if applicable, resolution(s)
• The municipality will be required to provide MTO with a copy of the by-law(s)
and, if applicable, resolution(s) authorizing the municipality to enter into the TPA
with the Province.
• This requirement must be fulfilled prior to the Ministry providing funding to the
municipality.
4. Provision of Report on Expenditures
• The municipality will be required to provide the Report on Expenditures on or
before January 29, 2021.
• Once received, MTO will review and initiate the payment of MTEC funding for
eligible expenditures.
All communications for the above noted steps, as well as any questions or concerns,
should be addressed to the MTO program area at:
MTO-Transit_Cleaning_Funding@ontario.ca.
Should you not wish to receive MTEC funding we ask that you advise us by return
email to the address above.
Page 158 of 276
3
I look forward to working with you as we move forward with the execution of a TPA in
support of enhanced cleaning of municipal public transit.
Sincerely,
Jamie Pearce
Director
Municipal Programs Branch
Ministry of Transportation
Page 159 of 276
Town of Tillsonburg and Ontario TPA for MTEC
TRANSFER PAYMENT AGREEMENT
FOR MUNICIPAL TRANSIT ENHANCED CLEANING
THIS TRANSFER PAYMENT AGREEMENT for Municipal Transit Enhanced Cleaning (the
“Agreement”) is effective as of the Effective Date (both “Agreement” and “Effective Date” as
further defined in section A1.2 (Definitions)).
B E T W E E N:
Her Majesty the Queen in right of Ontario as represented by the
Minister of Transportation for the Province of Ontario
(the “Province”)
- and -
Corporation of the Town of Tillsonburg
(the “Recipient”)
BACKGROUND:
In response to the COVID-19 pandemic and subject to the terms and conditions set out
in the Agreement, the Province has agreed to provide funding to the Recipient for the
Municipal Transit Enhanced Cleaning (“MTEC” as further defined in section A1.2
(Definitions)).
CONSIDERATION:
In consideration of the mutual covenants and agreements contained in the Agreement
and for other good and valuable consideration, the receipt and sufficiency of which are
expressly acknowledged, the Province and the Recipient agree as follows:
1.0 ENTIRE AGREEMENT
1.1 Schedules and Sub-schedule to the Agreement. The following schedules and
sub-schedule form part of the Agreement:
Schedule “A” - General Terms and Conditions
Schedule “B” - Contact Information and Authorized Representatives
Schedule “C” - Eligible Expenditures and Ineligible Expenditures
Schedule “D” - Claim and Attestation Submission, Supporting Documentation and
Payment Procedures
Sub-schedule “D.1” - Claim and Attestation Form
Page 160 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 2 of 28
1.2 Entire Agreement. The Agreement constitutes the entire agreement between
the Parties (as defined in section A1.2 (Definitions)) with respect to the subject
matter contained in the Agreement and supersedes all prior oral or written
representations and agreements.
2.0 CONFLICT OR INCONSISTENCY
2.1 Conflict or Inconsistency. In the event of a conflict or inconsistency between
any of the requirements of:
(a) Schedule “A” (General Terms and Conditions) and any of the
requirements of another schedule or a sub-schedule, Schedule “A”
(General Terms and Conditions) will prevail to the extent of the
inconsistency; or
(b) a schedule and any of the requirements of a sub-schedule, the schedule
will prevail to the extent of the inconsistency.
3.0 COUNTERPARTS
3.1 Counterparts. The Agreement may be executed in any number of counterparts,
each of which will be deemed an original, but all of which together will constitute
one and the same instrument.
3.2 Electronic Execution and Delivery of Agreement.
(a) The Agreement may:
(i) be executed and delivered by scanning the manually signed
Agreement as a PDF and delivering it by email to the other Party; or
(ii) subject to the Province’s prior written consent, be executed and
delivered electronically to the other Party.
(b) The respective electronic signature of the Parties is the legal equivalent of a
manual signature.
4.0 AMENDING THE AGREEMENT
4.1 Amendments. The Agreement may only be amended by a written agreement.
4.2 Execution of Amending Agreements. An amending agreement under section
4.1 (Amendments) may be executed by the respective representatives of the
Page 161 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 3 of 28
Parties listed in Schedule “B” (Contact Information and Authorized
Representatives).
5.0 ACKNOWLEDGEMENT
5.1 Acknowledgement. The Recipient acknowledges that:
(a) the Funds are to assist the Recipient to carry out the MTEC and not to
provide goods or services to the Province;
(b) the Province is not responsible for carrying out the MTEC; and
(c) the Province is bound by the Freedom of Information and Protection of
Privacy Act (Ontario) and that any information provided to the Province in
connection with the MTEC or otherwise in connection with the Agreement
may be subject to disclosure in accordance with that Act.
5.2 Acknowledgement from Province. The Province acknowledges that the
Recipient is bound by the Municipal Freedom of Information and Protection of
Privacy Act (Ontario) and any information provided to the Recipient in connection
with the MTEC or otherwise in connection with the Agreement may be subject to
disclosure in accordance with that Act.
- SIGNATURE PAGE FOLLOWS -
Page 162 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 4 of 28
The Parties have executed the Agreement on the dates set out below.
HER MAJESTY THE QUEEN IN RIGHT OF THE
PROVINCE OF ONTARIO, represented by the
Minister of Transportation for the Province of Ontario
_________________ ____________________________________
Date Name: Caroline Mulroney
Title: Minister
CORPORATION OF THE TOWN OF TILLSONBURG
_________________ ____________________________________
Date Name: Stephen B. Molnar
Title: Mayor
I have authority to bind the Recipient.
_________________ ____________________________________
Date Name: Michelle Smibert
Title: Clerk
I have authority to bind the Recipient.
Page 163 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 5 of 28
SCHEDULE “A”
GENERAL TERMS AND CONDITIONS
A1.0 INTERPRETATION AND DEFINITIONS
A1.1 Interpretation. For the purposes of interpretation:
(a) words in the singular include the plural and vice-versa;
(b) words in one gender include all genders;
(c) the background and the headings do not form part of the Agreement; they
are for reference only and will not affect the interpretation of the
Agreement;
(d) any reference to dollars or currency will be in Canadian dollars and
currency; and
(e) all accounting terms not otherwise defined in the Agreement have their
ordinary meanings.
A1.2 Definitions. In the Agreement, the following terms will have the following
meanings:
“Agreement” means this agreement, entered into between the Province and the
Recipient, all of the schedules and the sub-schedule listed in section 1.1
(Schedules and Sub-schedule to the Agreement), and any amending agreement
entered into pursuant to section 4.1 (Amendments).
“Authorities” means any government authority, agency, body or department,
whether federal, provincial or municipal, having or claiming jurisdiction over the
Agreement or the MTEC, or both.
“Business Day” means any working day, Monday to Friday inclusive, excluding
statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday;
Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day;
Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day and any
other day on which the Province has elected to be closed for business.
“Effective Date” means the date of signature by the last signing Party to the
Agreement.
“Eligible Expenditures” means the costs of the MTEC that are eligible for
funding by the Province under the Agreement, and that are further described in
section C2.1 (Scope of Eligible Expenditures).
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“Event of Default” has the meaning ascribed to it in section A12.1 (Events of
Default).
“Expiry Date” means June 30, 2021.
“Funds” means the money the Province provides to the Recipient pursuant to
the Agreement.
“Indemnified Parties” means Her Majesty the Queen in right of Ontario, and
includes Her ministers, agents, appointees, and employees.
“Ineligible Expenditures” means the costs of the MTEC that are ineligible for
funding by the Province under the Agreement, and that are further described in
section C3.1 (Scope of Ineligible Expenditures).
“Loss” means any cause of action, liability, loss, cost, damage, or expense
(including legal, expert and consultant fees) that anyone incurs or sustains as a
result of or in connection with the MTEC or any other part of the Agreement.
“Maximum Funds” means $6,365.
“MTEC” means the municipal transit enhanced cleaning as described in section
C1.1 (Description of the MTEC).
“Notice” means any communication given or required to be given pursuant to
the Agreement.
“Notice Period” means the period of time within which the Recipient is required
to remedy an Event of Default, pursuant to paragraph A12.3(b), and includes any
such period or periods of time by which the Province extends that time in
accordance with section A12.4 (Recipient not Remedying).
“Parties” means the Province and the Recipient.
“Party” means either the Province or the Recipient.
“Proceeding” means any action, claim, demand, lawsuit, or other proceeding
that anyone makes, brings or prosecutes as a result of or in connection with the
MTEC or with any other part of the Agreement.
“Records Review” means any assessment the Province conducts pursuant to
section A7.4 (Records Review).
“Reports” means the reports described in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedures).
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“Requirements of Law” means all applicable requirements, laws, statutes,
codes, acts, ordinances, approvals, orders, decrees, injunctions, by-laws, rules,
regulations, official plans, permits, licences, authorizations, directions, and
agreements with all Authorities.
A2.0 REPRESENTATIONS, WARRANTIES AND COVENANTS
A2.1 General. The Recipient represents, warrants and covenants that:
(a) it has, and will continue to have, the experience and expertise necessary
to carry out the MTEC;
(b) it is in compliance with, and will continue to comply with, all Requirements
of Law related to any aspect of the MTEC, the Funds, or both;
(c) if Funds are used for acquired goods or services, or both, these were
acquired in compliance with the Recipient’s policies and procedures and,
to the extent possible under the COVID-19 unprecedented times, through
a process that promotes the best value for the money;
(d) it is in compliance with the insurance requirements set out in section A10.1
(Recipient’s Insurance); and
(e) unless otherwise provided for in the Agreement, any information the
Recipient provided to the Province in support of its request for funds
including, without limitation, information relating to any eligibility
requirements, the MTEC and related timelines was true and complete at
the time the Recipient provided it and will continue to be true and
complete.
A2.2 Execution of Agreement. The Recipient represents and warrants that it has:
(a) the full power and authority to enter into the Agreement; and
(b) taken all necessary actions to authorize the execution of the Agreement,
including passing a municipal by-law authorizing the Recipient to enter into
the Agreement.
A2.3 Governance. The Recipient represents, warrants and covenants that it has, will
maintain, in writing, and will follow:
(a) procedures to enable the Recipient to manage the Funds prudently and
effectively;
(b) procedures to enable the Recipient to complete the MTEC successfully;
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(c) procedures to address any identified risks to the MTEC initiatives, all in a
timely manner;
(d) procedures to enable the preparation and submission of all Reports
required pursuant to Article A7.0 (Reporting, Accounting and Review); and
(e) procedures to enable the Recipient to address such other matters as the
Recipient considers necessary to carry out its obligations under the
Agreement.
A2.4 Supporting Proof. Upon request of the Province and within the timelines set out
in the request, the Recipient will provide the Province with proof of the matters
referred to in this Article A2.0 (Representations, Warranties and Covenants).
A3.0 TERM OF THE AGREEMENT
A3.1 Term. The term of the Agreement will commence on the Effective Date and will
expire on the Expiry Date unless terminated earlier pursuant to Article A11.0
(Termination on Notice) or Article A12.0 (Event of Default, Corrective Action and
Termination for Event of Default).
A4.0 FUNDS AND CARRYING OUT THE MTEC
A4.1 Funds Provided. The Province will:
(a) provide the Recipient up to the Maximum Funds towards the Eligible
Expenditures the Recipient incurred and paid for the purpose of carrying
out the MTEC;
(b) provide the Funds to the Recipient in accordance with the payment
procedures provided for in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedures); and
(c) deposit the Funds into an account designated by the Recipient provided
that the account:
(i) resides at a Canadian financial institution; and
(ii) is in the name of the Recipient.
A4.2 Limitation on Payment of Funds. Despite section A4.1 (Funds Provided):
(a) the Province is not obligated to provide any Funds to the Recipient until
the Recipient provides evidence satisfactory to the Province that the
Recipient’s council has authorized the execution of the Agreement by the
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Recipient by municipal by-law; and
(b) the Province may adjust the amount of Funds it provides to the Recipient
based upon the Province’s assessment of the information the Recipient
provides to the Province pursuant to section A7.2 (Preparation and
Submission).
A4.3 Use of Funds and Carry Out the MTEC. The Recipient will do all of the
following:
(a) spend the Funds only for Eligible Expenditures; and
(b) not use the Funds to cover any Eligible Expenditure that has or will be
funded or reimbursed by one or more of any third party, including any level
of government, or ministry, agency, or organization of the Government of
Ontario, other than the Province pursuant to the Agreement.
A4.4 Rebates, Credits and Refunds. The Province will calculate Funds based on the
actual Eligible Expenditures to the Recipient to carry out the MTEC, less any
costs (including taxes) for which the Recipient has received, will receive, or is
eligible to receive, a rebate, credit or refund.
A5.0 RECIPIENT’S DISPOSAL OF ASSETS
A5.1 Disposal. The Recipient agrees not to sell, lease or otherwise dispose of any
assets acquired with the Funds without the Province’s prior written consent.
A6.0 CONFLICT OF INTEREST
A6.1 No Conflict of Interest. The Recipient represents and warrants that there is and
there will continue to be no conflict of interest in respect to how the MTEC has
been and will continue to be carried out and that the Recipient will use the Funds
without an actual, potential, or perceived conflict of interest.
A6.2 Conflict of Interest Includes. For the purposes of this Article A6.0 (Conflict of
Interest), a conflict of interest includes any circumstances where:
(a) the Recipient; or
(b) any person who has the capacity to influence the Recipient’s decisions,
has outside commitments, relationships, or financial interests that could, or could
be seen to, interfere with the Recipient’s objective, unbiased, and impartial
judgment relating to the MTEC, the use of the Funds, or both.
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A6.3 Disclosure to Province. The Recipient will:
(a) disclose to the Province, without delay, any situation that a reasonable
person would interpret as an actual, potential, or perceived conflict of
interest; and
(b) comply with any terms and conditions that the Province may prescribe as
a result of the disclosure.
A7.0 REPORTING, ACCOUNTING AND REVIEW
A7.1 Province Includes. For the purposes of sections A7.4, A7.5 and A7.6,
“Province” includes any auditor or representative the Province may identify.
A7.2 Preparation and Submission. The Recipient will:
(a) submit to the Province at the address referred to in section A15.1 (Notice
in Writing and Addressed):
(i) all Reports in accordance with the timelines and content
requirements as provided for in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedure);
and
(ii) any other reports in accordance with any timelines and content
requirements the Province may specify from time to time; and
(b) ensure that all Reports and other reports are:
(i) completed to the satisfaction of the Province; and
(ii) signed by an authorized signing officer of the Recipient.
A7.3 Record Maintenance. The Recipient will keep and maintain for a period of
seven years from their creation:
(a) proper and accurate financial accounts and records, kept in a manner
consistent with generally accepted accounting principles in effect in
Canada or with the public sector accounting standards approved or
recommended by the Public Sector Accounting Board including, without
limitation, its contracts, invoices, statements, receipts, and vouchers and
any other evidence of payment relating to the Funds or otherwise to the
MTEC; and
(b) all non-financial records and documents relating to the Funds or
otherwise to the MTEC.
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A7.4 Records Review. The Province may, at its own expense, upon twenty-four
hours’ Notice to the Recipient and during normal business hours, enter upon
the Recipient’s premises to conduct an audit or investigation of the Recipient
regarding the Recipient’s compliance with the Agreement, including assessing
any of the following:
(a) the truth of any of the Recipient’s representations and warranties; and
(b) the Recipient’s allocation and expenditure of the Funds.
A7.5 Inspection and Removal. For the purposes of any Records Review, the
Province may take one or more of the following actions:
(a) inspect and copy any records and documents referred to in section A7.3
(Record Maintenance); and
(b) remove any copies the Province makes pursuant to section A7.5(a).
A7.6 Cooperation. To assist the Province in respect of its rights provided for in
section A7.5 (Inspection and Removal), the Recipient will cooperate with the
Province by:
(a) ensuring that the Province has access to the records and documents
including, without limitation, paid invoices and original receipts, wherever
they are located;
(b) assisting the Province in copying records and documents;
(c) providing to the Province, in the form the Province specifies, any
information the Province identifies; and
(d) carrying out any other activities the Province requests.
A7.7 No Control of Records. No provision of the Agreement will be construed so
as to give the Province any control whatsoever over the Recipient’s records.
A7.8 Auditor General. The Province’s rights under Article A7.0 (Reporting,
Accounting and Review) are in addition to any rights provided to the Auditor
General pursuant to section 9.2 of the Auditor General Act (Ontario).
A8.0 COMMUNICATIONS REQUIREMENTS
A8.1 Acknowledge Support. Unless the Province directs the Recipient to do
otherwise, the Recipient will in each of its MTEC-related publications whether
written, oral or visual:
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(a) acknowledge the support of the Province for the MTEC;
(b) ensure that any acknowledgement is in a form and manner as the
Province directs; and
(c) indicate that the views expressed in the publication are the views of the
Recipient and do not necessarily reflect those of the Province.
A9.0 INDEMNITY
A9.1 Indemnification. The Recipient will indemnify and hold harmless the
Indemnified Parties from and against any Loss and any Proceeding, unless
solely caused by the negligence or wilful misconduct of the Indemnified Parties.
A10.0 INSURANCE
A10.1 Recipient’s Insurance. The Recipient is responsible for its own insurance and
has been carrying, at its own costs and expense, and requiring the same from its
subcontractors, all the necessary and appropriate insurance that a prudent
municipality in similar circumstances would maintain in order to protect itself and
the Indemnified Parties and support the Recipient’s indemnification set out in
section A9.1 (Indemnification). For greater certainty, the Recipient is not covered
by the Province of Ontario's insurance program and no protection will be afforded
to the Recipient by the Government of Ontario for any Loss or Proceeding that
may arise out of the MTEC or the Agreement.
A11.0 TERMINATION ON NOTICE
A11.1 Termination on Notice. The Province may terminate the Agreement at any time
without liability, penalty, or costs upon giving at least 30 days’ Notice to the
Recipient.
A11.2 Consequences of Termination on Notice by the Province. If the Province
terminates the Agreement pursuant to section A11.1 (Termination on Notice), the
Province may take one or more of the following actions:
(a) cancel all further instalments of Funds; and
(b) demand from the Recipient the payment of any Funds remaining in the
possession or under the control of the Recipient.
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A12.0 EVENT OF DEFAULT, CORRECTIVE ACTION, AND TERMINATION FOR
DEFAULT
A12.1 Events of Default. It will constitute an Event of Default if, in the opinion of the
Province, the Recipient breaches any representation, warranty, covenant or other
material term of the Agreement including, without limitation, failing to do any of
the following in accordance with the terms and conditions of the Agreement:
(a) use or spend any of the Funds or related interest for a purpose other than
that contemplated under the Agreement without the prior written consent
of the Province; or
(b) provide, in accordance with section A7.2 (Preparation and Submission),
Reports or such other reports as may have been requested pursuant to
paragraph A7.2(b).
A12.2 Consequences of Events of Default and Corrective Action. If an Event of
Default occurs, the Province may, at any time, take one or more of the following
actions:
(a) provide the Recipient with an opportunity to remedy the Event of Default;
(b) suspend the payment of Funds for such period as the Province
determines appropriate;
(c) reduce the amount of the Funds;
(d) cancel all further instalments of Funds;
(e) demand from the Recipient the payment of any Funds remaining in the
possession or under the control of the Recipient;
(f) demand from the Recipient the payment of an amount equal to any Funds
the Recipient used, but did not use in accordance with the Agreement;
(g) demand from the Recipient the payment of an amount equal to any Funds
the Province provided to the Recipient;
(h) demand from the Recipient the payment of an amount equal to the costs the
Province incurred or incurs to enforce its rights under the Agreement,
including the costs of any Record Review and the costs it incurs to collect
any amounts the Recipient owes to the Province; and
(i) terminate the Agreement at any time, including immediately, without
liability, penalty or costs to the Province upon giving Notice to the
Recipient.
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A12.3 Opportunity to Remedy. If, in accordance with paragraph A12.2(a), the
Province provides the Recipient with an opportunity to remedy the Event of
Default, the Province will provide Notice to the Recipient of:
(a) the particulars of the Event of Default; and
(b) the Notice Period.
A12.4 Recipient not Remedying. If the Province has provided the Recipient with an
opportunity to remedy the Event of Default pursuant to paragraph A12.2(a), and:
(a) the Recipient does not remedy the Event of Default within the Notice
Period;
(b) it becomes apparent to the Province that the Recipient cannot completely
remedy the Event of Default within the Notice Period; or
(c) the Recipient is not proceeding to remedy the Event of Default in a way
that is satisfactory to the Province,
the Province may extend the Notice Period, or initiate any one or more of the
actions provided for in paragraphs A12.2 (b), (c), (d), (e), (f), (g), (h) and (i).
A12.5 When Termination Effective. Termination under this Article A12.0 (Event of
Default, Corrective Action, and Termination for Default) will take effect as
provided for in the Notice.
A13.0 FUNDS UPON EXPIRY
A13.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to
the Province any Funds and interest remaining in its possession or under its
control.
A14.0 DEBT DUE AND PAYMENT
A14.1 Payment of Overpayment. If at any time the Province provides Funds in
excess of the amount to which the Recipient is entitled under the Agreement, the
Province may:
(a) deduct an amount equal to the excess Funds from any further instalments
of Funds; or
(b) demand that the Recipient pay an amount equal to the excess Funds to
the Province.
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A14.2 Debt Due. If, pursuant to the Agreement:
(a) the Province demands from the Recipient the payment of any Funds or an
amount equal to any Funds; or
(b) the Recipient owes any Funds or an amount equal to any Funds to the
Province, whether or not the Province has demanded their payment,
such amounts will be deemed to be a debt due and owing to the Province by the
Recipient, and the Recipient will pay the amounts to the Province immediately,
unless the Province directs otherwise.
A14.3 Interest Rate. The Province may charge the Recipient interest on any money
owing by the Recipient at the then current interest rate charged by the Province
of Ontario on accounts receivable.
A14.4 Payment of Money to Province. The Recipient will pay any money owing to the
Province by cheque payable to the “Ontario Minister of Finance” and delivered to
the Province as provided for in Schedule “B” (Contact Information and Authorized
Representatives).
A14.5 Fails to Pay. Without limiting the application of section 43 of the Financial
Administration Act (Ontario), if the Recipient fails to pay any amount owing under
the Agreement, Her Majesty the Queen in right of Ontario may deduct any unpaid
amount from any money payable to the Recipient by Her Majesty the Queen in
right of Ontario.
A15.0 NOTICE
A15.1 Notice in Writing and Addressed. Notice will be:
(a) in writing;
(b) delivered by email, postage-prepaid mail, personal delivery or courier; and
(c) addressed to the Province and the Recipient as set out in Schedule “B”
(Contact Information and Authorized Representatives), or as either Party
later designates to the other by Notice.
A15.2 Notice Given. Notice will be deemed to have been given:
(a) in the case of postage-prepaid mail, five Business Days after the Notice is
mailed; and
(b) in the case of email, personal delivery or courier on the date on which the
Notice is delivered.
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A15.3 Postal Disruption. Despite paragraph A15.2(a), in the event of a postal
disruption:
(a) Notice by postage-prepaid mail will not be deemed to be given; and
(b) the Party giving Notice will provide Notice by email, personal delivery or
courier.
A16.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT
A16.1 Consent. When the Province provides its consent pursuant to the Agreement:
(a) it will do so by Notice;
(b) it may attach any terms and conditions to the consent; and
(c) the Recipient may rely on the consent only if the Recipient complies with
any terms and conditions the Province may have attached to the consent.
A17.0 SEVERABILITY OF PROVISIONS
A17.1 Invalidity or Unenforceability of Any Provision. The invalidity or
unenforceability of any provision of the Agreement will not affect the validity or
enforceability of any other provision of the Agreement.
A18.0 WAIVER
A18.1 Waiver Request. Either Party may, by Notice, ask the other Party to waive an
obligation under the Agreement.
A18.2 Waiver Applies. If in response to a request made pursuant to section A18.1
(Waiver Request) a Party consents to a waiver, the waiver will:
(a) be valid only if the Party that consents to the waiver provides the consent
by Notice; and
(b) apply only to the specific obligation referred to in the waiver.
A19.0 INDEPENDENT PARTIES
A19.1 Parties Independent. The Recipient is not an agent, joint venturer, partner or
employee of the Province, and the Recipient will not represent itself in any way
that might be taken by a reasonable person to suggest that it is, or take any
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actions that could establish or imply such a relationship.
A20.0 ASSIGNMENT OF AGREEMENT OR FUNDS
A20.1 No Assignment. The Recipient will not, without the prior written consent of the
Province, assign any of its rights or obligations under the Agreement.
A20.2 Agreement Binding. All rights and obligations contained in the Agreement will
extend to and be binding on:
(a) the Recipient’s successors, and permitted assigns; and
(b) the successors to Her Majesty the Queen in right of Ontario.
A21.0 GOVERNING LAW
A21.1 Governing Law. The Agreement and the rights, obligations and relations of the
Parties will be governed by and construed in accordance with the laws of the
Province of Ontario and the applicable federal laws of Canada. Any actions or
proceedings arising in connection with the Agreement will be conducted in the
courts of Ontario, which will have exclusive jurisdiction over such proceedings.
A22.0 FURTHER ASSURANCES
A22.1 Agreement into Effect. The Recipient will:
(a) provide such further assurances as the Province may request from time to
time with respect to any matter to which the Agreement pertains; and
(b) do or cause to be done all acts or things necessary to implement and carry
into effect the terms and conditions of the Agreement to their full extent.
A23.0 JOINT AND SEVERAL LIABILITY
A23.1 Joint and Several Liability. Where the Recipient is comprised of more than one
entity, all such entities will be jointly and severally liable to the Province for the
fulfillment of the obligations of the Recipient under the Agreement.
A24.0 RIGHTS AND REMEDIES CUMULATIVE
A24.1 Rights and Remedies Cumulative. The rights and remedies of the Province
under the Agreement are cumulative and are in addition to, and not in
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substitution for, any of its rights and remedies provided by law or in equity.
A25.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS
A25.1 Other Agreements. If the Recipient:
(a) has failed to comply with any term, condition or obligation under any other
agreement with Her Majesty the Queen in right of Ontario or one of Her
agencies (a “Failure”);
(b) has been provided with notice of such Failure in accordance with the
requirements of such other agreement;
(c) has, if applicable, failed to rectify such Failure in accordance with the
requirements of such other agreement; and
(d) such Failure is continuing,
the Province may suspend the payment of Funds for such period as the Province
determines appropriate.
A26.0 SURVIVAL
A26.1 Survival. The following Articles, sections and paragraphs, and all applicable
cross-referenced Articles, sections, paragraphs, schedules and sub-schedules,
will continue in full force and effect for a period of seven years from the date of
expiry or termination of the Agreement: Articles 1.0 (Entire Agreement), 2.0
(Conflict or Inconsistency), 5.0 (Acknowledgment), and A1.0 (Interpretation and
Definitions) and any other applicable definitions, paragraph A2.1(a), sections
A4.4 (Rebates, Credits and Refunds), A5.1 (Disposal), A7.1 (Province Includes),
A7.2 (Preparation and Submission) to the extent that the Recipient has not
provided the Reports or other reports as may have been requested to the
satisfaction of the Province, A7.3 (Record Maintenance), A7.4 (Records Review),
A7.5 (Inspection and Removal), A7.6 (Cooperation), A7.7 (No Control of
Records), A7.8 (Auditor General), Articles A8.0 (Communications Requirements)
and A9.0 (Indemnity), sections A11.2 (Consequences of Termination on Notice
by the Province) and A12.1 (Events of Default), paragraphs A12.2 (b), (c), (d),
(e), (f), (g), (h) and (i), Articles A13.0 (Funds Upon Expiry), A14.0 (Debt Due and
Payment), A15.0 (Notice) and A17.0 (Severability of Provisions), section A20.2
(Agreement Binding), Articles A21.0 (Governing Law), A23.0 (Joint and Several
Liability), and A24.0 (Rights and Remedies Cumulative), and this Article A26.0
(Survival).
- END OF GENERAL TERMS AND CONDITIONS -
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SCHEDULE “B”
CONTACT INFORMATION AND AUTHORIZED REPRESENTATIVES
Contact information for the
purposes of Notice to the
Province
Address: Strategic Investments Office
Ministry of Transportation
777 Bay, 30th Floor
Toronto, ON
M7A 2J8
Attention: Kevin Dowling, Manager, Strategic
Investments Office
Phone: (416) 585-6312
Email: kevin.dowling@ontario.ca
Contact information for the
purposes of Notice to the
Recipient
Position: Clerk
Address: 200 Broadway St, Suite 204
Tillsonburg ON
N4G 5A7
Phone: (519) 688-3009 x4040
Email: msmibert@tillsonburg.ca
Contact information for the
senior financial official in the
Recipient organization (e.g.,
CFO, CAO) – to respond as
required to requests from the
Province in respect of the
Agreement
Position: Director of Finance/Treasurer
Address: 200 Broadway St, Suite 204
Tillsonburg ON
N4G 5A7
Phone: (519) 688-3009 x4011
Email: spawliwec@tillsonburg.ca
Authorized representative of
the Province for the purpose of
Section 4.2 (Execution of
Amending Agreements -
Exceptions)
Position: Director,
Municipal Programs Branch,
Ministry of Transportation
Authorized representative of
the Recipient for the purpose
of Section 4.2 (Execution of
Amending Agreements -
Exceptions)
Position: Clerk
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SCHEDULE “C”
ELIGIBLE EXPENDITURES AND INELIGIBLE EXPENDITURES
C1.0 MTEC
C1.1 Description of the MTEC. To address health related issues in respect of the
COVID-19 pandemic, the Recipient has been acquiring goods and services for
the MTEC of its transit system. Subject to Article C2.1 (Scope of Eligible
Expenditures) and for greater clarity, the costs of the MTEC that are eligible for
funding by the Province under the Agreement are only those that are
supplemental to the Recipient’s regular transit system cleaning.
C2.0 ELIGIBLE EXPENDITURES
C2.1 Scope of Eligible Expenditures. Subject to Article C3.0 (Ineligible
Expenditures), Eligible Expenditures include the direct costs incurred by the
Recipient on or after April 1, 2020 and on or before December 31, 2020 and that,
in the opinion of the Province, are considered to have been properly and
reasonably incurred and are necessary for the MTEC of transit vehicles and any
other public and non-public facing transit assets, that provide or support transit
services. In addition to having been incurred, these costs will have to have been
paid by the Recipient prior to being submitted to the Province for payment and
may include:
(a) costs of cleaning materials for the MTEC;
(b) costs of hand sanitizer for passenger and staff use;
(c) costs of safety wear for the MTEC, such as gloves or goggles;
(d) costs of equipment purchased for the MTEC;
(e) costs of contracted services for the MTEC;
(f) costs of salaries, including redeployment of staff, for the MTEC; and
(g) any other costs that, in the opinion of the Province, are considered
necessary for the MTEC.
C3.0 INELIGIBLE EXPENDITURES
C3.1 Scope of Ineligible Expenditures. Without limitation, the following costs will be
considered Ineligible Expenditures:
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(a) costs incurred before April 1, 2020 and after December 31, 2020;
(b) costs not paid prior to having been submitted to the Province for payment;
(c) marketing costs including advertising, promotion and communications;
(d) core administrative and overhead costs (e.g., rent, telephone and
communication lines/services, insurance, and computers);
(e) Recipient’s staff, including permanent and seasonal, salaries and travel
costs unless otherwise indicated in C2.1 (Scope of Eligible Expenditures);
(f) legal, audit, or interest fees;
(g) budget deficits;
(h) personal protective equipment, unless otherwise indicated in C2.1 (Scope
of Eligible Expenditures);
(i) refundable Harmonized Sales Tax or other refundable expenses (e.g.,
security deposits, etc.); and
(j) any other costs that, in the opinion of the Province, are considered
ineligible for payment under the Agreement.
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SCHEDULE “D”
CLAIM AND ATTESTATION SUBMISSION, SUPPORTING DOCUMENTATION AND
PAYMENT PROCEDURES
D1.0 CLAIM AND ATTESTATION
D1.1 Claim and Attestation from the Recipient’s Senior Financial Official. The
Recipient will use the form in Sub-schedule “D.1” (Claim and Attestation Form)
for the submission of its claim for payment.
D2.0 SUPPORTING DOCUMENTATION
D2.1 Report on Expenditures and Additional Report and Information. The
Recipient will, together with the claim form described in section D1.1 (Claim and
Attestation from the Recipient’s Senior Financial Official), submit the following
supporting documentation with its claim for payment:
(a) a report on expenditures using the form in Appendix A (Form of Report on
Expenditures) to Sub-schedule “D.1” (Claim and Attestation Form); and
(b) any additional reports or information, or both, the Province may request at
its sole discretion and in a form provided by the Province.
D3.0 PAYMENT PROCEDURES
D3.1 Submission of Claim for Payment and Required Documentation. The
Recipient will submit its claim for payment, together with the supporting
documentation set out in section D1.1 (Claim and Attestation from the Recipient’s
Senior Financial Official) and section D2.1 (Report on Expenditures and
Additional Report and Information) on or before January 31, 2021.
D3.2 Claim Payments. Subject to the terms and conditions set out in the Agreement
and if due and owing under the Agreement, the Province will use its reasonable
efforts to make the payment to the Recipient for the claim submitted pursuant to
section D3.1 (Submission of Claim for Payment and Required Documentation) in
a timely manner.
D3.3 No Interest. The Province will under no circumstances be liable for interest for
failure to make a payment within the time limit provided for in section D3.2 (Claim
Payments).
Page 181 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 23 of 28
D3.4 No Obligation to Pay. For greater clarity and without limitation to any other right
of the Province, the Province will have no obligation to pay a claim if it does not
meet the terms and conditions of the Agreement including, without limitation, if
the claim is missing any of the required supporting documentation or is submitted
after January 31, 2021, or both.
Page 182 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 24 of 28
SUB-SCHEDULE “D.1”
CLAIM AND ATTESTATION FORM
Ministry of Transportation File No.: ______________________________
TO: Ministry of Transportation
Transportation Programs Office
10th Floor
151 Bloor Street West
Toronto, ON M5S 1S4
Attention: Manager, Transportation Programs Office
Email: MTO-Transit Cleaning Funding @Ontario.ca
FROM: [Insert address of the senior official]
Attention: [insert name and title of Recipient senior
official]
Telephone No.: [insert telephone number of Recipient senior
official]
RE: Transfer Payment Agreement for Municipal Transit Enhanced
Cleaning
In the matter of the Transfer Payment Agreement for Municipal Transit Enhanced
Cleaning entered into between Her Majesty the Queen in right of Ontario, represented
by the Minister of Transportation for the Province of Ontario, and the [insert the name
of the Recipient] (the “Recipient”), on [insert the month day, and year]
________________ (the “Agreement”).
I, ____________________ [insert the name and title of the senior official], an
authorized representative of the Recipient, having made such inquiries as I have
deemed necessary for this attestation, hereby certify that to the best of my knowledge,
information and belief.
1. On and as of the date set out below:
a. all representations and warranties contained in Article A2.0 (Representations,
Warranties and Covenants) and section A6.1 (No Conflict of Interest) of the
Agreement are true and accurate;
b. Funds have been solely used on Eligible Expenditures as claimed in this
Claim and Attestation Form and the Form of Report on Expenditures
attached as Appendix A (Form of Report on Expenditures) to this Claim and
Attestation Form;
Page 183 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 25 of 28
c. the Recipient is in compliance with all the terms and conditions of the
Agreement, and no Event of Default, as described in the Agreement, has
occurred and is continuing; and
d. all records (including, without limitation, contracts, invoices, statements,
receipts, vouchers) are being retained in accordance with the requirements of
the Agreement.
2. The Eligible Expenditures have been incurred by the Recipient on or after April 1,
2020 and on or before December 31, 2020, and paid on or before January 31,
2021.
By signing below, I hereby claim a payment in the amount of $ _________, on behalf of
the Recipient, on account of the Province’s contribution towards the Eligible
Expenditures of the MTEC costs.
Declared at ____________ (city), in the Province of Ontario, this _________ day of
______________, 20_____.
(Signatures)
_____________________________ __________________________
Name: Witness Name:
Title: Title:
I have authority to bind the Recipient.
Page 184 of 276
Town of Tillsonburg and Ontario TPA for MTEC
APPENDIX A
FORM OF REPORT ON EXPENDITURES
TO
SUB-SCHEDULE “D.1” (CLAIM AND ATTESTATION FORM)
MTEC Expenditure Report - April 1, 2020 to December 31, 2020
Date:
Recipient's
Name:
Total
Funds
Allocated:
Total
Funds
Claimed:
Remaining
Allocation:
Page 185 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 27 of 28
Period of Work
Performed Amount Paid ($)
Date of
Invoice (if
Applicable)
(DD/MM/YY)
From
(DD/MM/YY)
To
(DD/MM/YY)
Vendor
Name
Description
of Expense
Eligibility
per
Schedule
"C"
Subtotal
w/o HST
($)
(a)
Total
HST ($)
(b)
Recoverable
HST ($)
(c)
Net Total
($)
(a) + (b) -
(c)
Amount
Claimed
($)
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Total $0.00 $0.00 $0.00 $0.00 $0.00
Page 186 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 28 of 28
Results Achieved with Provincial Funding:
Additional Comments:
Conclusion:
Recommended for payment:
Date:
[insert/print the name and title of the
Recipient’s authorized representative]
Recommended for payment:
Date:
[insert/print the name of the
Director]
Director, Ministry of Transportation
Page 187 of 276
Page 1 of 3
Subject: CSC Façade Replacement – Award of Tender
Report Number: RCP 21-01
Author: Christopher Baird, Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Monday, January 11, 2021
RECOMMENDATION
THAT Council awards the lowest tender to PK Construction, in the amount of
$403,230.00 exclusive of applicable taxes.
BACKGROUND
The brick façade at the Customer Service Centre (CSC) has failed at multiple points
around the perimeter of the building including a West -facing section that had to be
removed due to safety concerns. The 2020 Capital Budget includes an allocation to
fund the engineering consultant and the constructor who will rehabilitate the façade.
The purpose of this report is to present Council with the results of the Façade
Replacement Tender and to recommend the award of contract.
DISCUSSION
In accordance with Council approved Purchasing Policy, a detailed tender document
was issued for the work. The designs and specifications were developed by IRC
Building Sciences Group in partnership with RCP and Building Department staff . The
associated costs for the Engineering Consultant were obtained through an earlier
Request for Proposal (RFP). The fee for their service was $32,250.00 exclusive of
applicable taxes and is additional to the following tendered bids.
Seventeen (17) qualifying proposals were submitted within the prescribed timeframe.
The bids from lowest to highest (exclusive of applicable tax) are as follows:
PK Construction $403,230.00
TMR Restoration & Construction $404,700.00
High Class Restorations $422,300.00
Robertson Restoration $435,900.00
Adems Restoration $439,000.00
Graceview $444,040.00
Reid-Deleye Contractors $453,183.06
Accuratus Design Build Inc. $460,000.00
Neptune Security Systems $493,520.00
Page 188 of 276
RCP 21-01
Page 2 of 3
Arista Contracting $496,350.00
Massive Devcon $531,447.93
Colonial Restoration $539,420.00
Trigon $557,128.77
Zero Defects $561,651.00
Brook Restoration $573,133.00
ATMO Contracting $573,800.00
Kuch Contracting $685,430.00
Staff have reviewed each of the tendered bids with the Consultant and recommend the
contract be awarded to the lowest bidder, PK Construction Inc. This firm has completed
numerous projects for the Town of Tillsonburg. They are most capable and qualified.
They have identified that the work would sta rt in 30 days following award and should be
completed in 100 days.
The total cost for this project is as follows:
Construction $403,230.00
Engineering $ 32,250.00
Net HST (1.76%) $ 7,664.45
Total $443,144.45
CONSULTATION
This report has been prepared in consultation with staff in the Recrea tion, Culture &
Parks Department, Finance and the CAO.
FINANCIAL IMPACT/FUNDING SOURCE
As approved in the 2020 capital budget, project #426 FCA Scheduled work @ various
locations be recommend to fund the work at the Customer Service Centre. Currently,
this project has YTD costs of $2,170 with a budget expense of $430,000. The approved
funding sources for this project include $200,000 from the Asset Management Reserve
and $185,000 from taxation. Below is a table illustrating the additional funding sources
required to balance the expenditure demands of this project.
Page 189 of 276
RCP 21-01
Page 3 of 3
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
Appendix A – Proposed Building Renderings
Appendix B – RCP 21-01 Tillsonburg CSC Façade – Brick Masonry Assessment
RFP cost 443,144.45
YTD costs Project #426 2,170.00
Total Costs 445,314.45$
Taxation #426 (2020)185,000.00
Asset Management reserves #426 (2020)200,000.00
Facility Infrastructure Reserve # 043 (2017)24,700.00
Asset Management reserves #520 (2020)30,000.00
Facility Infrastructure Reserve Uncommitted 5,614.45
Total Revenue Sources 445,314.45$
Page 190 of 276
RCP 21-01 Appendix A – Customer Service Centre Façade Replacement Project Rendering
Page 191 of 276
IRC Building Sciences Group
4026 Meadowbrook Drive, Suite 131
London,Ontario,N6L 1C7
Tel:519.652.5985, Fax:519.652.9926
Toll Free:1.888.607.5245
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
November 9, 2020
Page 1 of 6
Tel:519.688.3009 Ext. 4601
GVanhaelewyn@tillsonburg.ca
RE:Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
Client Ref#:RFP 2020-006
IRC#:LB20-044SP-23617
Dear Mr.Vanhaelewyn,
1.GENERAL
IRC completed a visual review of the existing brick and concrete block masonry provided throughout all elevations
of the Tillsonburg Customer Service Centre located at 10 Lisgar Ave in Tillsonburg, Ontario.
Based upon the drawings provided to IRC, the exterior walls predominately consist of 4” face brick over a 6” or 8”
concrete block backup wall with insulation, vapour barrier and a drywall finish on the interior side.There appears
to be a cavity behind the face brick based upon the inclusion of weep holes along the base of the walls and above
lintel locations at wall openings.
2.OBSERVATIONS –SOUTH & WEST ELEVATIONS
Brick masonry deficiencies were noted to be widespread throughout the south and west elevations with varying
degrees of severity.
The most widespread form of masonry deterioration observed was efflorescence and subsequent spalling of the
face of the brick units (Photographs 1 & 2).Efflorescence is caused by an excess of water retention within the
bricks. This water retention results in spalling of the masonry material during freeze-thaw cycles during the winter
months.In areas of heavy efflorescence, there is also a high possibility that the metal brick ties binding the brick
masonry to the concrete block backup wall have corroded due to the high moisture content within the wall.
Concentrated areas of efflorescence / spalling were observed on the brick fins between recessed window
locations (Photograph 3).At these locations, it was noted that the pattern of the efflorescence and brick spalling is
worst at the outside edge, with progressively less deterioration inwards towards the windows (Photograph 4). This
suggests that the moisture being retained within the bricks is originating from exterior wetting from weathering as
opposed to moisture-laden vapour drive originating from the inside of the building.
Town of Tillsonburg
10 Lisgar Ave
Tillsonburg, Ontario N4G 5A5
Attention:Geno A. Vanhaelewyn, CBCO
Page 192 of 276
Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
November 9, 2020
Page 2 of 6
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
Photograph 1 Photograph 2
Photograph 3 Photograph 4
Several cracks were noted throughout the brick masonry on the south and west elevations. Theses cracks were
typically found within the mortar joints at the corners above wall openings or along shelf angle locations.Many of
these cracks appear to be typical settlement cracks due to the absence of control joints provided throughout the
wall elevations.Some cracks, however, were noted to be more severe in nature with horizontal displacement
within the cracked mortar joints and cracking through the brick units themselves (Photographs 5 & 6).
Many steel lintels above the recessed window and door locations were noted to have moderate to severe
corrosion present (Photograph 7). The corrosion has progressed at some locations to a point where evidence of
rust jacking was visible (rust jacking is where the expansive force of the corroded metal heaves the bricks above
resulting in cracking).
The west elevation in the areas of the large overhead garage bay doors was noted to have had the brick face
removed entirely, leaving only the concrete block backup wall. It was noted at this elevation that the existing roof
parapet is anchored into the brick layer, and its removal has now left the roof parapet unsecured at some points
and may be at a risk of a potential blow-off in the event of high winds and the subsequent uplift force (Photograph
8).
Page 193 of 276
Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
November 9, 2020
Page 3 of 6
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
Photograph 5 Photograph 6
Photograph 7 Photograph 8
3.OBSERVATIONS –NORTH & EAST ELEVATIONS
Brick masonry deficiencies were present on the north and east elevations, but they were observed to be less
severe and less widespread compared to the south and west elevations.
Moderate spalling of the brick masonry was noted at lower sections of the wall areas along the south end of the
east elevation (Photographs 9). The spalling present was limited to the brick face, with no major loss of section of
the material (Photograph 10). There was also a decreased presence of efflorescence associated with the spalling,
indicating less moisture retention is occurring compared to the south and west elevations.
Efflorescence is present throughout the north elevation, predominately directly below the shelf angle location
midway up the elevation (Photograph 11). Only minor brick spalling was observed on this elevation, and no
significant cracking or other deterioration was noted.
The painted concrete block masonry provided at the north end of the east elevation was noted to be in good to
fair condition with no visible efflorescence and very minimal deficiencies observed at the time of the review
(Photograph 12).
There are masonry fencing walls along the north and south ends of the yard area off of the east elevation of the
building. These fence walls are of similar construction as the building walls with 4” face brick over a 6” concrete
block backup. These fence walls were noted to have extensive efflorescence and spalling throughout the brick
masonry, especially along the north-most wall with heavy salt deposits present (Photographs 13 & 14).
Exposed parapet anchors
Page 194 of 276
Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
November 9, 2020
Page 4 of 6
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
Photograph 9 Photograph 10
Photograph 11 Photograph 12
Photograph 13 Photograph 14
Page 195 of 276
Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
November 9, 2020
Page 5 of 6
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
4.CONCLUSIONS & RECOMMENDATIONS
South & West Elevations
The brick masonry on the south and west elevations is considered to be in very poor condition requiring remedial
repairs in the immediate future.
The amount of spalling, cracking, and other deterioration of the masonry has compromised the outer weather
barrier of the exterior walls, leaving the bricks even more susceptible to increased levels of future moisture
retention. If left unaddressed, additional moisture retention within the masonry walls may lead to increased and
more severe levels of deterioration such as:
Continued spalling of the brick masonry. Spalled brick masonry at the roof level may undermine the
existing anchoring of the roof parapet increasing the risk of wind uplift damage.
Continued corrosion of the metal brick ties, which may affect the securement of the bricks to the backup
wall, especially in areas of spalling or cracking.In extreme cases, this could progress to the face bricks
being unsupported to the backup wall and a risk of collapse.
Increased corrosion to the steel lintels and shelf angles, leading to more severe rust jacking and
subsequent cracking of adjacent bricks masonry.
The lack of control joints will result in further cracking of the brick masonry due to expansion / contraction
cycles.
It is recommended to proceed with the proposed remedial repairs to the south and west elevations in the
immediate future. This work would include complete removal of the existing brick masonry and replacement with a
multi-clad redesign installed overtop new structural steel stud framing anchored back to the concrete block
backup walls.
North & East Elevations
The brick masonry on the north and east elevations is considered to be in fair condition, with no safety or
structural concerns present which would require remedial repairs in the immediate future.The painted block
masonry walls on the east elevation are considered to be in good condition. The brick masonry fence walls on the
north and south ends of the enclosed yard area are considered to be in poor condition.
If left unaddressed, continued spalling of the brick masonry will continue throughout the east elevation, but at a
relatively slower rate than what would be expected on the south and west elevations.The amount of
efflorescence observed on the north elevation may progress into spalling of the brick material due to the
continued retention of moisture.It is projected that extensive brick masonry restoration will be required to the
north and east elevations in the upcoming 5 –10 year period if no remedial repair action is taken.
The amount of efflorescence and spalling of bricks on the masonry fence walls is expected to get progressively
worse over time, and bricks may be in danger of falling away from the concrete block backup if enough
deterioration occurs.
It is recommended to complete isolated repairs to deteriorated bricks throughout the north and east elevation and
apply a vapour permeable elastomeric coating to all masonry areas. This coating will prevent any future moisture
retention from occurring due to weathering, while allowing the material to ‘breathe’ and not trap any moisture
which may enter the material from interior vapour drives.Completing this work in the near future will be more cost
effective than completing similar work deferred out several years in the future, as more deterioration is expected
over time which will expand the amount of repairs required prior to applying the coating.Elastomeric coatings
have a typical service life of 15 years before reapplication may be required.
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Brick Masonry Condition Assessment
Tillsonburg CSC Façade Remediation
November 9, 2020
Page 6 of 6
Providing Professional Consulting & Engineering Services Established 1983
Serving Canada With Regional Offices From Coast To Coast ircgroup.com
5.ESTIMATED BUDGET COSTS
For a more detailed breakdown of estimated budget costs related to the proposed recladding work on the south
and west elevations, refer to the document titled Estimated Project Budget Costs completed by IRC.Please note
that the below budgets do not include taxes or engineering fees associated with the preparation of specifications
and construction review for conformance with same.
Description Action
Recommended Budget Cost
South & West Elevations:Demo existing brick masonry, construct
new structural framing system and install new cladding materials.Immediate $350,000
North & East Elevations:Complete isolated brick masonry
restoration such as brick unit replacement and mortar joint
repointing; apply an elastomeric coating over all brick and concrete
block masonry walls.
Immediate $90,000
North & East Elevations:Completion of brick repairs and
elastomeric coating deferred to future years in lieu of immediate
completion.
5 –10 Years $130,000
Brick Masonry Fencing:Complete brick masonry repairs to the
existing north and south brick walls enclosing the east yard area;
apply elastomeric coating over all brick areas.
Optional $25,000
We trust that the above information is satisfactory to your needs. If you should require any further information, or
have any questions, please do not hesitate to contact me directly.
Yours Truly,
Brian DeFrias, C.E.T., BSS
Manager of Building Sciences
Page 197 of 276
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
December 8, 2020
7:30 a.m.
Hybrid Model- Electronic Meeting & 200 Broadway, 2nd Floor Council Chambers MINUTES
Present: Randy Thornton, Cedric Tomico, Kirby Heckford, Jesse Goossens, Collette
Takacs, Deb Gilvesy, Jeff VanRybroeck, Mayor Molnar, Suzanne Renken, Lisa
Gilvesy
Staff: Kyle Pratt, CAO; Cephas Panschow, Development Commissioner; Laura
Pickersgill, Legislative Services Coordinator
Regrets: Lindsay Morgan-Jacko, Steve Spanjers, Andrew Burns
1. Call to Order
The meeting was called to order at 7:36 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Cedric Tomico
Seconded by: Kirby Heckford
THAT the Agenda as prepared for the Economic Development Advisory Committee
meeting of December 8, 2020, be adopted.
Carried
3. Adoption of Previous Minutes
Resolution #2
Moved by: Collette Takacs
Seconded by: Kirby Heckford
THAT the Minutes as prepared for the Economic Development Advisory C ommittee
meeting of November 10, 2020, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Closed Session
Resolution #3
Moved by: Cedric Tomico
Page 198 of 276
Seconded by: Randy Thornton
THAT the Economic Development Committee move into closed session to discuss:
-a proposed or pending acquisition or disposition of land by the Town
Carried
6. General Business & Reports
6.1 Monthly Projects Update
Cephas provided an overview of the monthly projects update. It was noted that the
Preliminary Earthworks contract for the Van Norman Innovation Park is about
halfway complete with the servicing contract anticipated to be released for tender
shortly.
6.2 Criteria for Reviewing Development Applications
Cephas provided a list of criteria for reviewing development applications. It was
suggested that c ommunity improvement applications be added to the list. It was
suggested that a process be developed to ensure that reviewing these applications
does not create a backlog or delay with finalizing these applications. It was noted
that Council has already endorsed having prescheduled planning meetings over the
coming months.
Resolution #4
Moved by: Cedric Tomico
Seconded by: Kirby Heckford
THAT the Economic Development Advisory Committee requests to Council that the
comm ittee be included on the circulation of the following development applications to
act as a review and commenting body:
• Downtow n
• Industrial
• C ommercial
• Façade Grants
• Subdivision agreements
• Road construction (notices)
• Community Improvement Plans
AND THAT staff create a process to allow for this without causing any delay in the
process.
Carried
Staff will bring this forward to Council by way of a report at the January meeting.
6.3 Economic Development & Marketing 2021 Business Plan
Cephas provided an overview of the 2021 Business Plan and budget.
6.4 Tillsonburg Hydro Inc.
There was no report from Tillsonburg Hydro.
Page 199 of 276
6.5 Town Hall Task Force
The Town Hall Task Force has been meeting regularly to review a variety of different
options for a new Town Hall space. The Task Force is looking at providing a
recommendation in the near future.
6.6 Physician Recruitment & Retention Committee
There are no new updates.
6.7 Community Strategic Plan
Staff will be meeting with the consultant on December 16 to begin working on the
new Community Strategic Plan.
7. Community Organization Updates
7.1 Downtown Business Improvement Association
There were no additional questions or comments based on Cedric’s report.
7.2 Tillsonburg District Chamber of Commerce
Suzanne noted that the virtual Awards of Excellence was held on November 19,
2020 and that it was successful. The “Christmas Business After 5” will not be
meeting in person but the Chamber is still looking for donations for the local food
bank. The Chamber has sent out a survey to its ’ members to ensure they are
receiving maximum value and service from the Chamber especially during this
pandemic. The Chamber is looking for a new office tenant at 20 Oxford Street.
Details were shared on an available $7,500 wage subsidy available for businesses
hiring during the pandemic. Interested parties were asked to contact Suzanne for
more information.
7.3 Tillsonburg District Real Estate Board
7.3.1 November 2020 Listings & Statistics
There were no additional comments.
8. Round Table
Deb wished everyone a Happy Holiday and congratulated the winners of the Awards
of Excellence.
Kirby noted that the ProTrans office on Tillson Avenue will be closing shortly and the
office space will be available in January.
Jenkins & Gilvesy Law Firm will be moving office locations during the third week of
January 2021.
9. Next Meeting
January 12, 2021 at 7:30 a.m.
10. Adjournment
Resolution #5
Page 200 of 276
Moved by: Randy Thornton
Seconded by: Collette Takacs
THAT the December 8, 2020 Economic Development Advisory Committee meeting
be adjourned at 9:02 a.m.
Carried
Page 201 of 276
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize a waste management agreement with the County of
Oxford.
WHEREAS the Town of Tillsonburg is desirous of entering into a waste management
agreement with the County of Oxford;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the waste management agreement attached hereto as Schedule A forms
part of this By-Law;
2. THAT By-Law 3319 is hereby repealed in its entirety;
3. THAT this By-law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 202 of 276
This Agreement entered into as of this ____day of ___________, 2020 by and between
The Corporation of the Town of Tillsonburg
(hereinafter called “Town”)
-and-
County of Oxford
(hereinafter called “County”)
WASTE MANAGEMENT AGREEMENT
Whereas Section 75 (1) of the Municipal Act, 2001 chap. 25, provides that the County may
designate any of its waste management services or facilities for the management of waste or
any class of waste to the Town, for which it has the power to provide the service or facility;
And whereas the Town and the County wish to enter into an agreement where the Town
provides for large article items and yard waste/compost program on behalf of the County;
And whereas the parties agree that the intent of this agreement is to provide high quality waste
management in a sustainable and cost effective manner for properties serviced by the Town on
behalf of the County;
And whereas the parties intend to consult with each other about policy changes and to the
degree appropriate, consider the implications, financial and other, for the communities;
Now therefore this Agreement witnesses that in consideration of the mutual contents contained
herein, the Parties hereto covenant and agree as follows:
1.0 GENERAL CONDITIONS
1.1 Term
The term of the contract shall, commence May 1, 2020 and shall be revised upon final
termination of the County’s contract with an external waste management service
provider serving all area municipalities with the exception of the Township of South-West
Oxford and the City of Woodstock.
1.2 Changes to the Agreement
The parties agree that any changes to the terms of this agreement, must be made in
writing and approved by each municipality’s Chief Administrative Officer or Designate.
Page 203 of 276
2.0 AGREEMENT
2.1 Payment
In accordance with paragraph 2.5, the County shall pay one half of the annual fees for
service on a semi-annual basis as determined in section 2.5 of this agreement. For the
purposes of this section, semi-annual shall mean April 1 and October 1. The Town will
complete a final reconciliation, and where fees for services set out in this agreement are
less than calculated in paragraph 2.5, refund of fees shall be paid by February 28th of the
following year.
2.2 Grants
Town and the County staff will work together to maximize grants and subsidies from
Stewardship Ontario and/or any other agency that may from time to time support waste
and recycling collection, transfer or diversion programs. Both parties will track
appropriate metrics and costs required to maximize funding, and report in the required
format to meet reporting deadlines.
2.3 Meetings
Town and the County staff will meet at least annually to ensure quality and a consistent
level of service is provided to the waste management users and on any interim basis if
deemed necessary by either party.
2.4 Household
For the purposes of this agreement, household count shall be based on the annual
returned roll household numbers as determined by the Municipal Property Assessment
Corporation.
2.5 Services covered under the Agreement
Fees for services set out in this Agreement shall not exceed the total cost per household
under the County’s current contract with an external waste management service
provider.
The contract per household fees are set out in Schedule “A”, attached hereto and
forming part of this Agreement. This schedule shall be amended annually to reflect the
County’s approved budget which includes CPI increases calculated in accordance with
the County’s contract for waste management services with an external waste
management service provider (75% of the increase set out in the Consumer Price Index
for Ontario as published for the previous 12-month period by Statistics Canada) and
household figures as determined in paragraph 2.4.
A customer service charge of $2.50 per household, shall be paid by the County to cover
expenses related to record keeping, customer service, general overhead and other such
administrative costs for services referred to in this agreement. For the purposes of
determining the annual customer service charge, household figures as set out in
paragraph 2.4 will apply.
Page 204 of 276
2.5.1 Special Collection/Depots
• Large Article
Large article items consist of the collection, either curbside or costs to
operate a depot of large items and transportation to Salford Waste
Management Facility. The items collected shall be consistent with those
guidelines set out by the County. The Town will be responsible for paying
the County tipping fees as they relate to the large item curbside pickup
and/or depot collection..
The County will pay the Town of Tillsonburg $16,400 to reimburse the Town
for the cost of the tipping fees paid by the Town as per 2020 budget, and as
set out in Schedule ‘C’. This fee will be indexed to the County’s Fees and
Charges By-Law Landfill Tipping Fees
2.5.2 Yard waste/compost program
The Town shall supply all labour, materials and equipment to operate a yard
waste depot to permit drop off of leaves, lawn and garden waste and brush and
to develop a yard waste compost site subject to the requirements of the Ministry
of the Environment and Climate Change. The contract price per tonne are set out
in Schedule “B”, attached hereto forming part of this Agreement. This schedule
shall be amended annually to reflect CPI increases calculated in accordance with
the County’s contract for waste management services with an external waste
management service provider (75% of the increase set out in the Consumer Price
Index for Ontario as published for the previous 12-month period by Statistics
Canada)
The County is responsible for transportation costs.
2.6 New Initiatives
Permit the inclusion of the cost in the County’s overall waste management budget
funding of new programs that will significantly advance reduction, diversion and recycling
goals of the County. Approval of such new initiatives are subject to the approval of
County Council and developed in collaboration with the Area Municipalities.
2.7 County Bag Tags
2.7.1 The Town shall require that all waste collected has affixed County Bag(s) as per
County policy.
2.7.2 The Town shall act as a sales outlet for County Bag Tags.
Page 205 of 276
3.0 INDEMNITY AND INSURANCE
3.1 The Town shall, at all times, indemnify and save harmless the County and its officers,
directors, agents and employees from and against all claims, damages, losses and
expenses, including, but not limited to attorneys' fees, court and arbitration costs, or
other proceedings made, sustained, brought or prosecuted that are based upon, or
attributable in any way to the negligent acts, errors or omissions of the Town in
connection with Services performed, purportedly performed or required to be performed
by the County under this Agreement.
4.0 DISPUTE RESOLUTION
4.1 The County and the Town will attempt in good faith to resolve any dispute arising in
connection with this Agreement informally according to the following procedure:
4.1.1 Upon written request of a party identifying a dispute to be resolved, the
representatives, or their designate(s) as listed in paragraph 6.0 below, will
meet within fifteen days after the request is received from the requesting
party. At this meeting, the designated representatives will identify the
scope of the dispute and the information needed to discuss and attempt
to resolve the dispute. These management representatives will then
gather relevant information regarding the dispute and will meet again to
discuss the issues and negotiate in good faith to resolve the dispute.
Such second meeting will occur within fifteen (15) days of the first
meeting.
4.1.2 If a dispute is not resolved by the methods indicated above, the parties
may, upon mutual agreement, appoint a committee designed to assist the
municipalities in reaching an agreement on the issue in dispute. Failing
resolution, the parties may seek involvement of senior representatives
(Chief Administrative Officer’s) for both municipalities and at which time
the senior representatives will determine if involvement of respective
municipal councils is required.
5.0 GENERAL
5.1 The Town will comply with all federal, provincial and municipal laws while performing the
Services hereunder, including but not limited to the Human Rights Code, R.S.O. 1990,
Chapter H. 19, as amended.
5.2 This Agreement constitutes the entire agreement between the County and the Town.
There are no other agreements, understandings, representations of warranties, either
collateral, oral or otherwise.
Page 206 of 276
5.3 The County and the Town acknowledge that, in the event that Federal and/or Provincial
legislation or regulation is enacted that imposes change to the County’s waste
management program, including recycling services, as set out herein, the terms and
conditions of this Agreement shall be amended to ensure compliance with such
legislation.
5.4 Force Majeure
In the event that either Party shall be unable to fulfil, or shall be delayed, or shall be
prevented from the fulfilment of, its obligations under this Agreement by reason of an
Event of Force Majeure or other reasons of like nature beyond the reasonable control of
the Party delayed or prevented from fulfilling any obligation, hereunder, save and except
for any delay or prevention from such fulfilment caused by a lack of funds or other
financial reasons, strikes or other concerted acts by workers, delay or other failure
arising out of the nature of the work to be done, or from the normal action of the
elements or from any normal difficulties that may be encountered in the performance of
the work, having regard to the nature thereof shall in no event be deemed to be a cause
beyond a Party’s control.
An “Event of Force Majeure” means an event beyond the control of a Party hereto that
prevents the Party from complying with its obligations under this Agreement, including
but not limited to:
a. acts of God such as, but not limited to, explosions, drought, pandemics, and tidal
waves that are not considered a normal action of the elements;
b. war, hostilities (whether declared or not), invasion, acts of foreign enemies,
mobilization or embargo;
c. mobilization, insurrection or military use of power, or civil war;
d. riot, commotion, or other unexpected and unforeseen disorder resulting in a
substantial impact in the Party’s ability to perform its obligations under this Agreement;
or
e. acts or threats of terrorism.
In the event that the performance of the terms and conditions of this Agreement, in the
reasonable opinion of either Party, is made impossible by an Event of Force Majeure,
then either Party shall notify the other in writing and the County shall either; terminate
the Agreement forthwith and without any further payments being made; or authorize the
Town/Township to continue the performance of the Contract with such adjustments as
required by the existence of the Event of Force Majeure and as agreed upon by both
Parties.
In the event of a strike or lockout which shall not constitute an Event of Force Majeure,
the Town/Township is responsible to maintain all services provided under this
Agreement, to whatever reasonable degree possible and, if necessary, in co-operation
with the County.
Page 207 of 276
Within thirty (30) days of the award of any Agreement, the Town/Township shall submit
for review and approval to the County, acting reasonably, a “Business Continuity
Contingency Plan” explaining in detail how performance of the service during any strikes
and/or lockouts, fire, an Event of Force Majeure or other major interruptions in the
performance of its obligations under this Agreement shall be maintained at the
Town’s/Township’s sole cost. Such Business Continuity and Contingency Plan shall
become a part of the Agreement and shall be subject to all the terms of the Agreement.
Failure to submit a sufficient Business Continuity Contingency Plan, in the sole
discretion of the County, may result in termination of the Agreement.
A Party shall not be considered to be in breach of this Agreement to the extent the
performance of their obligations is modified in accordance with the Business Continuity
Contingency Plan as a result of an Event of Force Majeure. The Party (hereinafter in this
Section the “Affected Party”) implementing the Business Continuity Contingency Plan
shall forthwith give written notice to the other Party of becoming aware of an Event of
Force Majeure to the Affected Party.
The Affected Party shall be entitled to a reasonable extension for the time of completion
of its obligations set forth in this Agreement and in accordance with the Business
Continuity Contingency Plan that may be reasonably required by the Affected Party and
agreed to by the other Party to mobilize to continue with the fulfillment of its obligations
pursuant to this Agreement. The Parties acknowledge and agree that in the event of
conflict between the terms and provisions of this section and any other section contained
in the Agreement, the terms and provisions of this section shall govern and apply.
5.5 Termination
Either party may terminate this Agreement at any time, without fault and without liability,
upon six (6) months’ written notice to the other.
Either party may terminate this Agreement at any time if the other does not comply with
any of its terms, provided notice is provided and the party failing to meet its obligations is
given a reasonable time to comply.
Upon termination, the County shall pay the Town/Township for all services satisfactorily
performed up to and including the date of termination.
6.0 NOTICE
6.1 Any notice as provided for under this Agreement may be served or given
(a) by the County to the Town by mailing (by prepaid registered mail), emailing, or faxing the
same addressed to:
The Corporation of the Town of Tillsonburg
10 Lisgar Ave
Tillsonburg, Ontario N4G 5A5
Fax No. 519-688-0759
E-mail clerks@tillsonburg.ca
Attention: Clerk
and
Page 208 of 276
(b) by the Town to the County by mailing (by prepaid registered mail), emailing, or faxing the
same addressed to:
County of Oxford,
P. O. Box 1614, 21 Reeve Street
Woodstock, Ontario. N4S 7Y3
Fax No. (519) 421-4713
E-mail: clerks@oxfordcounty.ca
Attention: Clerk
7.0 INUREMENT
7.1 This Agreement and everything herein contained, unless the context otherwise requires,
shall inure to the benefit of and be binding upon the parties hereto, their successors and
assigns respectively.
The parties hereto have hereunder set their hands and seals the day and year first above
written, and the parties hereto have hereunto affixed their Corporate Seals by the hands of their
proper officers duly authorized in that behalf.
Dated at Woodstock, Ontario this ___day of _________,2020.
The Corporation of the Town of Tillsonburg
___________________________
Stephen Molnar, Mayor
___________________________
Kyle Pratt, CAO
County of Oxford
___________________________
Michael Duben, CAO
___________________________
David Simpson, Director of Public Works
Page 209 of 276
2020 2021 2022 2023 2024
Actual*Estimate2*Estimate2*Estimate2*Estimate2*
Large article $3.19 $3.20 $3.23 $3.26 $3.28
Cost phase-in allowance 1 $1.25 $0.50 $0.00 $0.00 $0.00
$4.44 $3.70 $3.23 $3.26 $3.28
Customer Service $2.50 $2.50 $2.50 $2.50 $2.50
Cost per household $6.94 $6.20 $5.73 $5.76 $5.78
1 Costs have been phased in over 2 years
2 Future period rates are estimated; recalculation will be based on paragraph 2.5 of the agreement
* Rates are effective May 1
2020 2021 2022 2023 2024
Actual Estimate2 Estimate2 Estimate2 Estimate2
Yard waste drop off site $15.30 $15.59 $15.88 $16.18 $16.48
Cost phase-in allowance 2 $3.00 $1.50 $0.00 $0.00 $0.00
Cost per tonne $18.30 $17.09 $15.88 $16.18 $16.48
1 Costs have been phased in over 2 years
2 Future period rates are estimated; recalculation will be based on paragraph 2.5 of the agreement
2020 2021 2022 2023 2024
Actual Actual
Estimate1 Estimate1 Estimate1
Landfill Tipping Fees $16,400 $16,470 $16,720 $16,970 $17,220
Annual Cost $16,400 $16,470 $16,720 $16,970 $17,220
1 Future period rates are estimated; recalculation will be based on paragraph 2.5.1 of the agreement
ANNUAL FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "A"
PER HOUSEHOLD FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "B"
PER TONNE FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "C"
Page 210 of 276
Page 1 of 2
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to provide for an Interim Tax Levy for the year 2021.
WHEREAS section 317 of the Municipal Act, 2001, S.O. 2001, CHAPTER 25, provides
that the council of a local municipality, before the adoption of estimates for the year
under section 290, may pass a by-law levying amounts on the assessment of property
in the local municipality ratable for local municipal purposes;
AND WHEREAS the Council of this municipality deems it appropriate to provide for
such interim levy on the assessment of property in this municipality;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. The amounts levied shall be as follows:
A. The amount levied on a property shall not exceed the prescribed percentage
or 50 per cent if no percentage is prescribed, of the total amount of taxes for
municipal and school purposes levied on the property for the previous year.
B. The percentage under paragraph “A” may be different for different property
classes but shall be the same for all properties in a property class.
C. For the purposes of calculating the total amount of taxes for the year 20 20
under paragraph “A”, if any taxes for municipal and school purposes were
levied on a property for only part of the year 2020 because assessment was
added to the tax roll during 2020, an amount shall be added equal to the
additional taxes that would have been levied on the property if the taxes for
municipal and school purposes had been levied for the entire year.
2. The provisions of this by-law apply in the event that assessment is first added to
the Collector’s roll for the year 2021 and an interim levy shall be imposed at the
prescribed percentage or 50 per cent if no percentage is prescribed, of the total
tax rates levied for that class in the previous year.
3. All taxes levied under this by-law shall be payable into the hands of the Collector
in accordance with the provisions of this by-law.
4. There shall be imposed on all taxes a penalty for non-payment or late payment of
taxes in default of the installment dates set out below. The penalty shall be one
and one-quarter percent (1.25%) of the amount in default on the first day of
default and on the first day of each calendar month during which the default
continues, but not after the end of 2021.
5. The interim tax levy imposed by this by-law shall be payable in two (2)
installments due on the following dates:
First Installment: February 25, 2021
Page 211 of 276
By-Law 2021-___
Page 2 of 2
Second Installment: May 20, 2021
6. The Collector may mail or cause to be mailed to the address of the residence or
place of business of each person taxed under this by-law, a notice specifying the
amount of taxes payable.
7. The notice to be mailed under this by-law shall contain the particulars provided
for in this by-law and the information required to be entered in the Collector’s roll
under section 343 of the Municipal Act, 2001.
8. The subsequent levy for the year 2021 to be made under the Municipal Act shall
be reduced by the amount to be raised by the levy imposed under this by-law.
9. The provisions of section 317 of the Municipal Act, 2001, apply to this by-law with
necessary modifications.
10. The Collector shall be authorized to accept part payment from time to time on
account of any taxes due, and to give a receipt of such part payment, provided
that acceptance of any such part payment shall not affect the collection of any
percentage charge imposed and collectable under section 4 of this by-law in
respect of non-payment or late payment of any taxes or any installment of taxes.
11. Nothing in this by-law shall prevent the Collector from proceeding at any time
with the collection of any tax, or any part thereof, in accordance with the
provisions of the statutes and by-laws governing the collection of taxes.
12. In the event of any conflict between the provisions of this by-law and any other
by-law, the provisions of this by-law shall prevail.
12. This by-law shall come into force and take effect on the day of the final passing
thereof.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 212 of 276
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to provide a schedule of fees for certain municipal applications,
services and permits.
WHEREAS Section 39(1) of the Municipal Act, S. O. 2001, c. M. 25, as amended,
provides that without limiting sections 9, 10 and 11, those sections authorize a
municipality to impose fees or charges on persons, for services or activities provided or
done by or on behalf of it, for costs payable by it for services or activities provided or
done by or on behalf of any other municipality or any local board; and for the use of its
property including property under its control;
WHEREAS it is necessary and expedient to establish a schedule of fees for certain
municipal applications, services and permits;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Schedule "A" to this By-Law is adopted as the schedule of fees for certain
municipal applications services and permits listed therein.
2. THAT Should the provisions of any other By-Law of the Town of Tillsonburg or
other document purporting to set the fees listed in Schedule "A" be in conflict with
the provisions of this By -Law, the provisions of this By-Law shall prevail.
3. THAT Schedule "A" to this By-Law forms part of this By-Law as if written herein.
4. THAT this By-Law shall come into full force and effect on the day of its passing.
5. THAT By-Law 2020-001 passed on the 13th of January, 2020 shall be hereby
repealed.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 213 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTBoarding Fee Dog 25.00 25.00 0% HSTCall out fee for service 110.00 110.00 0% HSTDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 17.00 0% ExemptDog License Renewal - spayed neutered after Feb 28 35.00 37.00 6% ExemptDog License Renewal - intact - before Feb 28 (discounted) 22.00 22.00 0% ExemptDog License Renewal - intact - after Feb 28 40.00 42.00 5% Exempt2022 Dog License Renewal - spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% Exempt2022 Dog License Renewal - intact before Feb 28 (discounted) 22.00 25.00 14% ExemptNew Dog licence - spayed or neutered N/A 20.00 NEW ExemptNew Dog licence - intact N/A 25.00 NEW ExemptCat License Renewal - spayed or neutered before Feb 28 (discounted) 15.00 15.00 0% ExemptCat License Renewal - spayed neutered after Feb 28th 20.00 22.00 10% ExemptCat License Renewal - intact - before Feb 28th (discounted) 20.00 20.00 0% ExemptCat License Renewal - intact - after Feb 28th 25.00 27.00 8% Exempt2022 Cat License Renewal - spayed or neutered before Feb 28 15.00 17.00 13% Exempt2022 Cat License Renewal - intact - before Feb 28 20.00 22.00 10% ExemptNew Cat licence - spayed or neutered N/A 17.00 NEW ExemptNew Cat licence - intact N/A 22.00 NEW ExemptCat/dog license - replacement 5.00 6.00 20% ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTEuthanasia and Disposal - Dog 80.00 80.00 0% HSTLive Trap Placement 110.00 110.00 0% HSTMuzzle Order Appeal 200.00 220.00 10% ExemptBy-law EnforcementInvoice admin processing fee 255.00 270.00 6% HSTIssue Order 130.00 150.00 15% HSTRe-issuance of Permit/License/Document 50.00 50.00 0% ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0%HSTFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0% HSTProperty Standards Appeal 360.00 380.00 6% ExemptNoise By-Law Exemption Permit - Minor 250.00 250.00 0% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptBuilding Certificate - urgent request - less than 5 business days NEW 75.00 NEW ExemptPermit fees - amend existing permit 55.00 60.00 9%Permit Review Fee - major amendment to existing permit 51.00 51.00 0% HST2Page 214 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxBuilding - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,373.00OR$133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00OR$133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI – New $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI Major Alterations/Renovations/Additions(> 75,000) $1,058.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,058.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Reduced per/$1000 rate - (9.4%)ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) $265.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included $265.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction.- plumbing permit fees includedReduced per/$1000 rate - (9.4%)ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction. $133.00 Flat Rate + $10.63 per each additional $1000.00 in value of construction. 9% ExemptPart 9 Residential Demolition 133.00 133.00 0% ExemptDemolition – all others 530.00 530.00 0% ExemptWater Connection, Sewer Connection or repair 133.00 133.00 0% ExemptChange of Use Permit (no construction) 265.00 265.00 0% ExemptConditional Permit Agreement 265.00 265.00 0% ExemptAlternative Solution Review 530.00 + cost of peer review 530.00 + cost of peer review ExemptOccupant Load Inspection Analysis & Report 80.00/hr 80.00/hr Exempt3Page 215 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxAGCO Agency Approval 80.00 80.00 0% ExemptRe-inspection 80.00 80.00 0% ExemptIssue Order 130.00 150.00 15% Exempt4Page 216 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxTransfer Permit 107.00 107.00 0% ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% ExemptSignsPermit fees - signs - permanent a) $75.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of Increase per/$1000 rateExemptPermit fees - signs - mobile 30.00 30.00 0% ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0% ExemptSign Variance - Minor Variance - Director Approval 275.00 280.00 2% ExemptSign Variance - Major Variance - Council Approval 400.00 420.00 4% ExemptSign Variance - Appeal Application 275.00 280.00 2% ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 280.00 290.00 4% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptPermit fees - transfer of permit 56.00 56.00 0% ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptTaxi Cab Owner Stand 125.00 125.00 0% ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptTaxi Cab Vehicle Licence 65.00 65.00 0% ExemptGroup Transportation Owner Licence 50.00 50.00 0%Group Transportation Drivers Licence 35.00 35.00 0%Group Transportation Vehicle Licence 75.00 75.00 0%Group Transportation Vehicle Licence Renewal 50.00 50.00 0%Limousine Driver's Licence 65.00 65.00 0% ExemptLimousine Owner Licence 70.00 70.00 0% Exempt5Page 217 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxLimousine Vehicle Licence 72.00 72.00 0% Exempt6Page 218 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxKennel - new 100.00 100.00 0% ExemptKennel - renewal 100.00 100.00 0% ExemptClerk Issued Documents -LicencesBusiness Licence New Business 140.00 140.00 0% ExemptHome occupation Business 140.00 140.00 0% ExemptBusiness Licence per yearAuctioneer Licence 205.00 205.00 0% ExemptPawnbroker Licence - renewal 65.00 65.00 0% ExemptPawnbroker Licence - new 205.00 205.00 0% ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptVending/Salesperson Licence 205.00 205.00 0% ExemptFood Vending Licence 205.00 205.00 0% ExemptEvent Organizer Licence 205.00 205.00 0% ExemptOther Marriage Licence 130.00 130.00 0% ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0% HSTMarriage Ceremony - Other Location (plus applicable mileage) 300.00 300.00 0% HSTWitness if required 25.00 25.00 0% HSTBurial Permits 20.00 20.00 0% ExemptPhotocopying/ Printing double sided 0.55 0.55 0% HSTPhotocopying/ Printing single sided 0.50 0.50 0% HSTCommissioner of Oaths - per document type 20.00 20.00 0% noneRegister Document on Title 250.00 275.00 10% ExemptRemove/Release Document from Title 250.00 275.00 10% ExemptTitle Search 75.00 75.00 0% ExemptFreedom of Information Request (FOI) - Initial Fee 5.00 5.00 0% Exempt7Page 219 of 276
Building-Bylaw-Clerks-PlanningItem 2020 Fee 2021 Fee % Change TaxPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 1,000.00 3,500.00 250% ExemptPlanning Application - Minor Variance 950.00 1,050.00 11% ExemptPlanning Application - Minor Variance - after the fact 1,900.00 2,100.00 11% ExemptPlanning Application - Site Plan - Minor 515.00 550.00 7% ExemptPlanning Application - Site Plan - Minor - after construction 1,030.00 1,100.00 7% ExemptPlanning Application - Site Plan - Major 1,050.00 1,300.00 24% ExemptPlanning Application - Site Plan - Major - after construction 2,100.00 2,600.00 24% ExemptPlanning Application - Site Plan - Amendment Application 515.00 550.00 7% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,030.00 1,100.00 7% ExemptSite Plan Application - 3rd & subsequent submissions 515.00 550.00 7% ExemptSite Plan Agreement Administration Fee (includes registration on title) 515.00 550.00 7% ExemptPlanning Application - Zone Change- prior to use 1,250.00 1,350.00 8% ExemptPlanning Application - Zone Change- after use has occupied 2,500.00 2,700.00 8% ExemptPlanning Application - Zoning - Removal of (H) 260.00 275.00 6% ExemptSubdivision Certificate 60.00 60.00 0% ExemptZoning Certificate 55.00 55.00 0% ExemptZoning Certificate - urgent request - less than 5 business days NEW 75.00 NEW ExemptCivic Addressing - Readdressing 100.00 125.00 25% ExemptLand Division (severance) Clearance Letter 55.00 75.00 36% ExemptSeverance Agreement 1,025.00 1,100.00 7% ExemptPlanning - Preserving Agreement Administration fee 1,550.00 1,700.00 10% HSTSubdivision Agreement Administration Fee 1,550.00 1,750.00 13% HSTSubdivision Drawing Review (per lot) 105.00 105.00 0% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 52.50 52.50 0% ExemptEngineering Inspection Fee 175.00 175.00 0% ExemptStorm Water Management Pond Review 525.00 525.00 0% ExemptEncroachment Agreement Fee 1,350.00 1,350.00 0% ExemptEncroachment Permit Fee 25.00 25.00 0% HSTEasement Research Request 115.00 115.00 0% ExemptEngineering Certificate Request 115.00 115.00 0% Exempt8Page 220 of 276
FinanceItem 2020 Fee 2021 Fee % Change Tax UnitCorporatePhotocopying/ Printing double sided 0.55 0.55 0%HSTper pagePhotocopying/ Printing single sided 0.50 0.50 0%HSTper pageInterest on overdue accounts1.25% 1.25%0%HSTper monthTax DepartmentTax certificate50.00 50.00 0% Exempt eachTax registration service costs3,000.00 3,000.00 0% Exempt eachTax Bill reprint10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution15.00 15.00 0% Exempt eachWater/Sewer Admin Charge45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% exempt eachCorporateNSF Fee35.00 35.00 Exempteach9Page 221 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitCommunity Centre - AquaticsAquafit - 10 passes 53.55 56.25 5% HST 10 passesAerobics - 10 passes 53.55 56.25 5% HST 10 passesAerobics / Fitness (1/2 hour class) - 10 passes 28.15 new HST 10 passesAquafit - 20 passes 84.75 90.00 6% HST 20 passesAerobics - 20 passes 83.05 90.00 8% HST 20 passesAerobics / Fitness (1/2 hour class) - 20 passes 45.00 new HST 20 passesAerobics - 5 passes 37.70 38.45 2% HST 5 passes30 minute Swimming Lesson 55.70 56.80 2% Exempt 8 lessons45 minute Swimming Lesson 59.00 60.20 2% Exempt 8 lessons60 minute Swimming Lesson 62.20 63.45 2% Exempt 8 lessons30 minute Swimming Lesson 7.10 new Exempt per lesson45 minute Swimming Lesson 7.50 new Exempt per lesson60 minute Swimming Lesson 7.95 new Exempt per lessonBronze Star 63.65 64.90 2% HST courseBronze Medallion 79.05 80.65 2% HST per courseBronze Cross 79.05 80.65 2% HST per courseFirst Aid 100.00 102.00 2% HST per courseFirst Aid Recert 70.00 71.40 2% HST per courseNational Lifeguard 218.60 223.00 2% HST per courseNational Lifeguard Recert 52.00 53.05 2% HST per courseAssistant Swimming Instructors School 67.40 68.75 2% HST per courseAdditional Fee 27.85 28.40 2% HST per courseSwim for Life Instructors School 106.25 108.40 2% HST per courseLifesaving Instructors 106.70 108.40 2% HST per courseSwim/Lifesaving Instructors 218.60 223.00 2% HST per coursePrivate Lessons (14+ years) 114.65 116.95 2% HST 6 classesPrivate Lessons 114.65 116.95 2% Exempt 6 lessonsPrivate Lessons (14+ years) 20.00 new HST per lessonPrivate Lessons 20.00 newExemptper lessonLifesaving Sport Fundamentals 7.55 new Exempt per lessonSwim Synchro Swimming Lessons 7.55 new Exempt per lessonSynchronized Swimming Team 505.10 515.20 2% Exempt 9 MonthsFirst Aid Instructor 107.20 109.35 2% HST per courseNational Lifeguard Instructor 153.90 157.00 2% HST per courseExaminer Standards/Advanced Instructors 38.65 39.40 2% HSTper courseCommunity Centre - classes, courses, and campsBabysitting Course 55.20 56.30 2% Exempt 8hr courseBus Trip - Adults 175.00 175.00 0% HSTBus Trip Adults 95.00 95.00 0% HST eachBus Trip 80.00 80.00 0% HST eachBus Trip 85.00 85.00 0% HST eachBus Trip 90.00 90.00 0% HST eachBus Trip 95.00 95.00 0% HST each10Page 222 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitBus Trip 100.00 100.00 0% HST eachBus Trip 105.00 105.00 0% HST eachBus Trip 110.00 110.00 0% HST eachBus Trip 115.00 115.00 0% HST eachBus Trip 120.00 120.00 0% HST eachBus Trip 125.00 125.00 0% HST eachBus Trip 130.00 130.00 0% HST eachBus Trip 135.00 135.00 0% HST eachBus Trip 140.00 140.00 0% HST eachBus Trip 145.00 145.00 0% HST eachBus Trip 150.00 150.00 0% HST eachBus Trip 155.00 155.00 0% HST eachBus Trip 160.00 160.00 0% HST eachBus Trip 165.00 165.00 0% HST eachBus Trip 170.00 170.00 0% HST eachBus Trip 175.00 175.00 0% HST eachYouth Program 30 min class 6.35 new Exempt per lessonYouth Program 45 min class 10.20 new Exempt per lessonYouth Program 60 min class 11.65 new Exempt per lessonTeen Program 30 min 6.35 new HST per lessonTeen Program 45 min 10.20 new HST per lessonTeen Program 60 min 11.65 new HST per lessonFloor Gymnastics 9.50 new Exempt per lessonKarate - Kids Karate 5.15 new Exempt per lessonKarate - Tiny Tigers 4.15 new Exempt per lessonWorkshops - 1/2 day 27.55 28.10 2% HSTWorkshops - Specialty Course 82.80 84.85 2% HSTWorkshops - 8 hours 110.35 112.55 2% HSTYouth Camp - week 140.90 143.75 2% Exempt weekYouth Camp day 35.00 35.70 2% Exempt dailyYouth Camp Lunch 6.00 6.00 0% Exempt eachYouth Camp Special 194.45 198.35 2% Exempt weekYouth Camp - short week 113.60 115.90 2% ExemptCancellations less than 24 hours notice 70% of registration 70% of registration 0%Community Centre - EventsCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 95.95 97.85 2% HST hourArena - Weekdays after 5pm & weekends 178.30 181.85 2% HST hourArena - Minor 125.25 127.75 2% HST hourArena - Shinny 5.80 5.90 2% HST per personArena - Ice Flat Rate 433.00 441.65 2% HST per dayArena Floor - Commercial 2,281.65 2,327.30 2% HST per dayArena Floor - Full Use 1,719.15 1,753.50 2% HST per dayArena Floor - Flat Fee (no set up) 562.45 573.70 2% HST per dayArena Floor - Chilled Floor (additional fee) 2,164.85 2,208.15 2% HST per day11Page 223 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitArena Floor - Hourly League Fee 69.45 70.85 2% HST per hourArena Floor - Set up Day/Tear Down Day 859.55 876.75 2% HST per dayArena Storage Room A 27.00 27.55 2% HST per monthArena Storage Room B 16.25 16.60 2% HST per monthArena Storage Room C 5.60 5.71 2% HST per monthArena - Mini Practice Rink 46.20 47.10 2% HST hourAuditorium - Friday or Saturday 541.20 552.00 2% HST per dayAuditorium - Sunday - Thursday 302.45 308.50 2% HST per eveningAuditorium - Hourly 61.10 62.30 2% HSTRoom Set up & Decorating Fee (Day before) 113.55 115.80 2% HSTBall Diamond - Occasional Use 81.20 82.80 2% HST per dayBall Diamond - Seasonal Youth Team 81.20 82.80 2% HSTBall Diamond - Seasonal Team Practice 286.50 292.25 2% HST per teamBall Diamond - Seasonal Adult Team 472.25 481.70 2% HST per teamBall Diamond - 2-day Tournament (Annandale Diamonds) 557.10 568.25 2% HST 2 daysBall Diamond - Tournament per diamond per day 81.20 82.80 2% HST per diamond/dayBall Diamond - portable washrooms - 1 day tournament 212.25 216.50 2% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 265.30 270.60 2% HST 2 unitsTractor with Groomer - Prep Friday 80.70 82.30 2% HST per eventTractor with Groomer - Prep Saturday 40.40 41.20 2% HST per eventTractor with Groomer - Prep Sunday 40.40 41.20 2% HST per eventTractor with Groomer - Repair Monday 79.05 80.65 2% HST per eventAdministrative Fees 106.10 108.20 2% HST per eventSite clean up - 1 or 2 day event 172.70 176.15 2% HST 3 staffBall Diamond - Keys 12.15 12.40 2% HST Ball Diamonds - Lights left on/equipment not stored properly 52.00 53.00 2% HST per occurrenceDamage Deposit 530.60 541.00 2% ExemptDen - Fri or Sat 184.70 188.70 2% HST per dayDen - Sun - Thursday 134.75 137.45 2% HST per dayDen - Hourly 32.30 32.95 2% HSTEntire TCC Building - 1 arena 9am-4pm 2,154.25 2,197.35 2% HSTEntire TCC Building - 2 arenas 9am-4pm 2,706.05 2,760.15 2% HSTGibson House 71.70 73.15 2% HST per dayGibson House - Hourly 28.05 28.60 2% HST per hourKinsmen Canteen 27.55 28.10 2% HST per dayLobby Area 33.15 33.80 2% HSTMarwood B or C 71.70 73.15 2% HST per dayMarwood BC 140.05 142.85 2% HST per dayMarwood B or C - Hourly 27.05 27.60 2% HSTMarwood BC - Hourly 32.35 33.00 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 93.55 95.40 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 58.35 59.50 2% HST per dayMemorial Park for Major Concert (includes bandshell & pavilion) 663.00 676.25 2% HST per event up to 4 daysNewman Park Gazebo 56.80 57.95 2% HST per dayParking Lot 113.55 115.80 2% HST per dayRotary Room 71.70 73.15 2% HST12Page 224 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitRotary Room - Hourly 27.55 28.10 2% HSTRowing Club per month 100.45 102.45 2% HSTSchool Lessons 3.90 4.00 3% Exempt per personSwim to Survive Rentals 93.10 94.95 2% Exempt per hourSwim to Survive Instructor Fee 20.00 new HST per hourSwim Meet 319.45 325.85 2% HST per daySwim Meet Evening 156.70 159.85 % HST per dayStorage Pool Deck 28.05 28.60 2% HST per monthSwim Lane 15.90 16.20 2% HST per hourStorage Rooms 112.50 114.75 2% HST per contractStorage Office A 27.55 28.10 2% HST per monthStorage Office B 16.65 17.00 2% HST per monthStorage Office C 5.70 5.80 2% HST per monthPool - 0-50 swimmers 90.90 92.75 2% HST per hourPool - 101+swimmers 231.65 236.25 2% HST per hourPool - 51-100 swimmers 123.40 125.85 2% HST per hourWaterPark - 0-100 swimmers 324.80 331.30 2% HST hourWaterPark- 0-100 swimmers - extra hour 216.40 220.75 2% HST add. Hr.Waterpark 101-300 swimmers 441.70 450.50 2% HST hourWaterpark 101-300 swimmers - extra hour 324.80 331.30 2% HST add. Hr.Waterpark 300+ swimmers 595.40 607.30 2% HST hourWaterpark 300+ swimmers - extra hour 470.80 480.20 2% HST add. Hr.Waterpark Board of Ed 100 swimmers 288.00 293.75 2% HST hourWaterpark Board of Ed 100 swimmers add. Hr. 160.00 163.20 2% HST add. Hr.Waterpark Board of Ed 100+ swimmers 512.10 522.35 2% HST hourWaterpark Board of Ed 100+ swimmers add. Hr. 256.10 261.25 2%HST add. Hr.COVID Cleaning Fee 25.00 new HST eachCOVID Cleaning Fee 50.00 new HST eachCOVID Cleaning Fee 100.00 new HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 60.49 61.70 2% HST eachAdult League - Team 390.56 398.40 2% HST per teamCourt Membership - Adult 54.06 55.15 2% HST SeasonalCourt Membership - Youth 19.48 19.85 2% HST SeasonalTennis Lessons - 1 hour 11.00 new HST per lessonTennis Lessons - 1/2 hour 4.85 new HST per lessonTennis Advanced Lessons - 1 hour 11.50 new HST per lessonTennis Lessons - 1 hour 86.50 88.25 2% HST 8 lessonsTennis Lessons - 1/2 hour 37.95 38.70 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 90.20 92.00 2% HST 8 lessons13Page 225 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitMembership - Aqua Fit/Aqua Jogging - 12 mo 319.36 325.75 2% HST 12 monthMembership - Personal Training - 10 201.86 205.90 2% HST 10 sessions 1 hrMembership - Personal Training - 5 114.65 116.95 2% HST 5 sessions 1 hrMembership - Pool - 12 month 202.65 206.70 2% HST eachMembership - Pool - 6 month 142.20 145.05 2% HST eachMembership - Pool 20 Pass 67.40 68.75 2% HST eachMembership - Weight Training 57.80 58.95 2% HST up to 6 hoursMembership - HC Adult - 01 month 74.80 76.30 2% HST 1 monthMembership - HC Adult - 03 month 196.35 200.30 2% HST 3 monthMembership - HC Adult - 06 month 286.50 292.25 2% HST 6 monthMembership - HC Adult - 12 month 439.30 448.10 2% HST 12 monthMembership - HC Adult - 5 pass 43.55 46.00 5% HST 5 visitsMembership - HC Adult - 10 pass 90.00 new HSTMembership - HC Adult - 20 Pass 174.00 177.50 2% HST 20 VisitsMembership - HC Family - 01 month 168.70 172.05 2% HST 1 monthMembership - HC Family - 03 month 421.25 429.30 2% HST3 month Membership - HC Family - 06 month 628.20 640.75 2% HST 6 monthMembership - HC Family - 12 month 880.80 898.40 2% HST 12 monthMembership - HC Student/Senior - 01 month 60.50 61.70 2% HST 1 monthMembership - HC Student/Senior - 03 month 166.55 169.90 2% HST3 monthMembership - HC Student/Senior - 06 month 205.95 210.00 2% HST6 monthMembership - HC Student/Senior - 12 month 324.70 331.20 2% HST12 monthMembership - Student - 5 Passes 25.00 26.25 5% HST 5 visitsMembership - Student - 10 Passes 47.50 new HSTMembership- Student - 20 Passes 81.20 85.25 5% HSTMembership - HC Glendale Student 99.75 101.75 2% HST 5 MonthMembership - Special - Adult 286.50 292.25 2% HST 12 monthMembership - Special - Student/Senior 212.25 216.50 2% HST 12 monthMembership - Special - Under 14 59.30 60.50 2% HST 12 monthMembership - Replacement Card 5.30 5.40 2% HST eachMembership - Squash Adult - 01 month 72.75 74.20 2% HST 1 monthMembership - Squash Adult - 03 month 190.00 193.80 2% HST 1 monthMembership - Squash Adult - 06 month 279.20 284.80 2% HST 1 monthMembership - Squash Adult - 20 pass 90.20 92.00 2% HST 1 monthMembership - Squash Family - 01 month 163.40 166.65 2% HST 1 monthMembership - Squash Family - 03 month 407.50 415.65 2% HST 1 monthMembership - Squash Family - 06 month 612.30 624.55 2% HST 1 monthMembership - Squash Student - 01 month 59.25 60.45 2% HST 1 monthMembership - Squash Student - 03 month 166.60 169.95 2% HST 1 monthMembership - Squash Student - 06 month 205.95 210.05 2% HST 1 monthPay as you go - Admission14Page 226 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitAquatfit/Fitness/Yoga Class 8.00 8.00 0% HST included eachFitness / Yoga (1/2 hr class) 4.00 new HST included eachBoard of Education - Squash/HC 2.75 2.80 2% HST includedBoard of Education - Arena/Pool 3.00 3.05 2% HST includedCourt Fee 5.10 5.20 2% HST includedDrop In Swimming Lessons 8.65 8.80 2% HST included per lessonDrop In Swimming Lessons - ea. Additional child 5.35 5.45 2% HST included per lessonHealth Club Adult 10.50 10.75 2% HST included eachHealth Club - Youth 4.75 4.85 2% HST included eachSquash 10.75 11.00 2% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.25 11% HST includedRoller Skate - Admission With skate rental 5.00 5.25 5% HST includedSwim Child 2.00 2.25 11% HST included eachSwim Family 9.00 9.25 3% HST included eachSwim - Over 14 4.25 4.50 6% HST included eachSkate Child 2.00 2.25 11% HST included eachSkate Family 9.00 9.25 3% HST included eachSkate - Over 14 4.25 4.50 6% HST included eachWallyball 11.70 11.70 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over - No Waterslide 4.50 5.00 10% HST included eachWaterpark 60 years & Over Half Price - No Waterslide 2.25 2.50 10% HST included eachWaterpark 6-14 yrs - No Waterslide 4.00 4.50 11% HST included eachWaterpark 6-14 yrs Half Price - No Waterslide 2.00 2.25 11% HST included eachWaterpark Additional Family Member 2.00 2.25 11% HST included eachWaterpark Adult - No Waterslide 6.75 7.00 4% HST included eachWaterpark Adult Half Price - No Waterslide 3.40 3.50 3% HST included eachWaterpark Family - No Waterslide 24.50 26.00 6% HST included per family of 5Waterpark Family Half Price - No Waterslide 12.25 13.00 6% HST included per family of 5Waterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) - No Waterslide 30.00 30.75 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) - No Waterslide 42.00 43.00 2% HST per personWaterpark Non-resident Pass (Adult under 60) - No Waterslide 62.00 63.00 2% HST per personWaterpark 60 years & over 5.50 6.00 8% HST included eachWaterprak 60 years & Over Half Price 2.75 3.00 8% HST included eachWaterpark 6-14 yrs 5.00 5.50 9% HST included eachWaterpark 6-14 yrs Half Price 2.50 2.75 9% HST included eachWaterpark Additional Family Member 2.00 2.25 11% HST included eachWaterpark Adult 7.75 8.00 3% HST included eachWaterpark Adult Half Price 3.90 4.00 3% HST included each15Page 227 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitWaterpark Family 25.50 28.00 9% HST included per family of 5Waterpark Family Half Price 12.75 14.00 9% HST included per family of 5Waterpark Tillsonburg Resident Pass (6 +) 35.00 35.75 2%HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 47.00 48.00 2% HST per personWaterpark Non-resident Pass (Adult under 60) 67.00 68.25 2% HST per personCommunity Centre - Other feesAdmin - Refund Admin Fee 15.60 15.95 2% Exempt eachAdmin - Reprint receipt 5.20 5.30 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.40 10.60 2% HSTAdmin - Copies - Single sided 0.30 0.30 0% HSTAdmin - Copies - Double sided 0.35 0.35 0% HSTCamping - Non Serviced per site 32.50 33.15 2% HSTCamping - Serviced per site 54.10 55.20 2% HSTRentals - 8' wooden tables 5.60 5.70 2% HSTRentals - Black plastic chairs 2.10 2.15 2% HST eachDelivery of Table & Chairs( per round trip) 27.00 27.55 2% HSTRentals - Black curtains/hardware rental per foot2.7 2.75 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,103.64 1,125.70 2% HST eachAdvertising - Community Arena Backlit 551.82 562.85 2% HST eachAdvertising - Memorial Arena Board 716.35 730.65 2% HST eachAdvertising - Community Arena Board 440.44 449.25 2% HST eachAdvertising - Ice Re-Surfacer - Side 551.82 562.85 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,103.64 1,125.70 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,440.76 2,489.55 2% HST eachAdvertising - Skate Aid 10.20 10.40 2% HST per monthAdvertising - Inside Front/Back Page Glossy 1,618.33 1,650.70 2% HSTeachAdvertising - Back Page Glossy 2,164.85 2,208.15 2% HST eachAdvertising - Brochure 1/8 page 110.36 112.55 2% HST eachAdvertising - Brochure 1/4 page 193.09 196.95 2% HST eachAdvertising - Brochure 1/2 page 329.97 336.55 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 649.43 662.40 2% HST eachAdvertising - Brochure Full page 660.04 673.25 2% HST eachAdvertising - Brochure Full page (internal corporate) 216.55 220.90 2% HST eachAdvertising - Miscellaneous 110.36 112.55 2% HST eachAdvertising - Digital Ad Set up 21.52 21.95 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 54.06 55.15 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 54.06 55.15 2% HST eachAdvertising - Fence - Per Season 120.97 123.40 2% HST per seasonAdvertising - Fence - Per Year 242.05 246.90 2% HST annuallyAdvertising - Infocaster Set Up 50.00 51.00 2% HST eachAdvertising - Infocaster - Small Ad 25.00 25.50 2% HST per monthAdvertising - Infocaster - Large Ad 50.00 51.00 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 50.00 51.00 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off 16Page 228 of 276
TCCPrograms 2020 Fee 2021 Fee % Change Tax UnitSpecial Events Tickets 20.00 20.00 0% HST eachSpecial Events Tickets25.00 25.00 0% HST eachSpecial Events Tickets30.00 30.00 0% HST eachSpecial Events Tickets 35.00 35.00 0% HST eachSpecial Events Tickets40.00 40.00 0% HST eachSpecial Events Tickets45.00 45.00 0% HST eachSpecial Events Tickets 50.00 50.00 0% HST eachSpecial Events Tickets55.00 55.00 0% HST eachSpecial Events Tickets60.00 60.00 0% HST eachSpecial Events Tickets 65.00 65.00 0% HST eachSpecial Events Tickets70.00 70.00 0% HST eachSpecial Events Tickets75.00 75.00 0% HST eachSpecial Events Tickets 80.00 80.00 0% HST eachSpecial Events Tickets85.00 85.00 0% HST eachSpecial Events Tickets90.00 90.00 0% HST eachSpecial Events Tickets 95.00 95.00 0% HST eachSpecial Events Tickets100.00 100.00 0% HST eachSpecial Events Tickets105.00 105.00 0% HST eachSpecial Events Tickets 110.00 110.00 0% HST eachSpecial Events Tickets115.00 115.00 0% HST eachSpecial Events Tickets120.00 120.00 0% HST eachSpecial Events Tickets 125.00 125.00 0% HST each17Page 229 of 276
FireItem 2020 Fee 2021 Fee % Change Tax UnitFireFee for response to a nuisance fire alarm - first incident in 12 month period 228.48 233.00 2% Exempt per alarmFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourResponse to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourFee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to Natural Gas Leak $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to a Hazardous Materials Incident. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsFee for each fire apparatus assigned to a fire watch authorized by Fire Chief $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourFee for each fire apparatus dispatched to a burn complaint where the by-law is contraviened and/or fire department is required to extinguish an open air burn. $477.00/hr + $238.50 each half hr thereafter $488.40/hr + $244.20 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourAdditional Fire department expense incurred during an emergency required to mitigate the emergency Actual Cost Actual Cost ExemptMTO - ARIS fee per search 28.00 35.00 (based on MTO set rate)eachFire Incident Report 112.71 115.00 2% HST eachFire Investigation report 230.00 235.00 2% HST eachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 89.25 91.00 2% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 227.00 230.00 1% HST eachEach additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 34.20 35.00 2% HST each18Page 230 of 276
FireItem 2020 Fee 2021 Fee % Change Tax UnitFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 220.00 225.00 2% HST eachEach additional suite or apartment over base fee 34.00 35.00 3% HST eachFee to conduct a requested inspection of any licensed occupancy excluding a daycare 172.78 175.00 1% HST eachFee to conduct a requested inspection of a daycare facility 86.70 90.00 4% HST eachFee to conduct verification of fire drill scenario 215.00 220.00 2% HST eachBusiness License Inspection 85.00 85.00 0% Exempt eachFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection (50.00) (50.00) 0% HST eachFee to conduct each required re-inspection after one verification re-inspection same as original same as original 0% HST eachResidential carbon monoxide alarm or smoke alarm left with a homeowner on loan 86.50 86.50 0%HST, if not returnedper detector not returnedFire department approval as part of a Demolition Permit issued by the Building Department. 109.00 110.00 1% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 185.00 190.00 3% HST eachFee to review an application for a Display Fireworks (F.2) event 142.80 145.00 2% HST eachFee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 218.28 220.00 1% HST eachFee to issue open air burn permit 115.00 120.00 4% HST eachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 85.00 86.70 2% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 325.00 330.00 2% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane$780 $790 1% HST eachFee for facilitating fire safety training 111.60 115.00 3% HST per hourFee to facilitate fire extinguisher training (theory only) 107.00 110.00 3% HSTFee to facilitate live fire training 205.00 205.00 0% HST eachFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 55.00 58.00 5% HST per hourFee to recharge self-contained breathing air cyclinders 32.00 33.00 3% HST per cylinderFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0% HST per yearFee to clean set of bunker gear 2.75 3.25 18% HST eachRental of Training Room (excluding emergency services) 220.00 225.00 2% HST per day19Page 231 of 276
MuseumItem 2020 Fee 2021 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.00 6.19 3%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 46.02 2%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.35 2%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 12.00 12.39 3%HSTdailyMuseum-Admission-Group Rate 4.00 4.20 5%HSTdailyMuseum-Admission-Senior 5.00 5.09 2%HSTdailyMuseum-Admission-Student 3.00 3.10 3%HSTdailyMuseum Volunteer-Admission-Free FREE FREE 0%dailyMuseum - Research (Genealogy) 25.00 NEWHSTper hourMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE 0%eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 51.00 2%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 51.00 2%HSTeachMuseum-Rentals-Kitchen 25.00 25.50 2%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.70 2%HSTeachMuseum-Rentals-Program Room 50.00 51.00 2%HSThalf dayMuseum-Rentals-Program Room 75.00 76.50 2%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 76.50 2%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 102.00 2%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 102.00 2%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 61.20 2%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 76.50 2%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.50 3%ExempteachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.50 3%ExempteachMuseum- School Program- per student (1 hour) 2.50 2.50 0%ExempteachMuseum - School Program - per student (2 hours) 3.50 3.50 0%ExempteachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeachMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum - Special Event - Adult program 15.00 NewHSTeachMuseum-Admission - Pratt Gallery only 2.50 2.65 6%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 80.00 81.60 2%HSTMuseum- Special Event - Lunch & Learn- Single Pass 25.00 25.50 2%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.60 2%HSTMuseum- Special Event Tea 15.00 15.30 2%HSTMuseum - Special Event - Dinner 55.00 56.10 2%HSTper eventMuseum - Special Event - Performance 40.00 40.80 2%HSTWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HST20Page 232 of 276
MuseumItem 2020 Fee 2021 Fee % Change Tax UnitMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HSTMuseum- Special Event - Tea (Tier 1) 7.00 7.00 0%HSTMuseum-Special Event - Tea (Tier 2) 12.00 12.00 0%HSTMuseum- Special Event - Tea (Tier 3) 20.00 20.00 0%HSTMuseum- Special Event - Tea (Tier 4) 25.00 25.00 0%HSTMuseum- Special Event - Tea (Tier 5) 30.00 30.00 0%HSTWorkshop (Tier 1) 15.00 15.00 0%HSTWorkshop (Tier 2) 20.00 20.00 0%HSTWorkshop (Tier 3) 25.00 25.00 0%HSTWorkshop (Tier 4) 30.00 30.00 0%HSTWorkshop (Tier 5) 40.00 40.00 0%HSTWorkshop (Tier 6) 45.00 45.00 0%HSTWorkshop (Tier 7) 50.00 50.00 0%HSTWorkshop (Tier 8) 60.00 60.00 0%HSTWorkshop (Tier 9) 65.00 65.00 0%HSTWorkshop (Tier 10) 70.00 70.00 0%HSTWorkshop (Tier 11) 80.00 80.00 0%HSTWorkshop (Tier 12) 85.00 85.00 0%HSTWorkshop (Tier 13) 90.00 90.00 0%HSTWorkshop (Tier 14) 95.00 95.00 0%HSTBus Trip (Tier 1) 45.00 45.00 0%HSTBus Trip (Tier 2) 50.00 50.00 0%HSTBus Trip (Tier 3) 55.00 55.00 0%HSTBus Trip (Tier 4) 60.00 60.00 0%HSTBus Trip (Tier 5) 65.00 65.00 0%HSTBus Trip (Tier 6) 70.00 70.00 0%HSTBus Trip (Tier 7) 75.00 75.00 0%HSTBus Trip (Tier 8) 80.00 80.00 0%HSTBus Trip (Tier 9) 85.00 85.00 0%HSTBus Trip (Tier 10) 90.00 90.00 0%HSTBus Trip (Tier 11) 95.00 95.00 0%HSTBus Trip (Tier 12) 100.00 100.00 0%HSTBus Trip (Tier 13) 110.00 110.00 0%HSTBus Trip (Tier 14) 115.00 115.00 0%HSTBus Trip (Tier 15) 120.00 120.00 0%HSTBus Trip (Tier 16) 125.00 125.00 0%HSTBus Trip (Tier 17) 130.00 130.00 0%HSTBus Trip (Tier 18) 135.00 135.00 0%HST21Page 233 of 276
Cemetery-ParksItem2020 Fee 2020 Perpetual Care Fee 2020 Net Fee 2021 Fee2021 Perpetual Care Fee 2021 Net Fee % Change Tax UnitInterment RightsGrave 10 x 4 700.00 280.00 420.00 700.00 280.00 420.00 0% HST graveInfant Grave 3X3 225.00 150.00 75.00 225.00 150.00 75.00 0% HST graveCremation Grave 3x3 550.00 220.00 330.00 550.00 220.00 330.00 0% HST graveColumbarium Niche 2,100.00 315.00 1,785.00 2,100.00 315.00 1,785.00 0% HST nicheFamily Columbarium 10,400.00 1,560.00 8,840.00 New HSTcolumbarium (4 niches)Cemetery ServicesCemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0% Exempt intermentColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0% HST eachAdult Interment 835.00 835.00 835.00 835.00 0% HST eachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0% HST per 1/2 hourChild/ Infant Interment 300.00 300.00 300.00 300.00 0% HST eachCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0% HST eachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0% HST eachStatutory Holidays - Funeral FeeHST eachDisinterment/Exhumation- Relocation in Same Cemetery- 2,087.50 2,087.50 2,087.50 2,087.50 0% HST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery- 1,565.63 1,565.63 1,565.63 1,565.63 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0% HST eachDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0% HST eachDisinterment/Exhumation-Child/Infant Cremains (Ground) 300.00 300.00 300.00 300.00 0% HST eachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 22.50 22.50 22.50 22.50 0% HST per cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0% HST eachUpright Monument (small) with Floater/Slab Foundation 170.00 170.00 170.00 170.00 0% HST eachFlat Marker with Granite Border & no concrete 40.00 40.00 40.00 40.00 0% HST eachFlat Marker with 4" concrete border 100.00 100.00 100.00 100.00 0% HST eachUpright Monument (small) Foundation 170.00 170.00 170.00 170.00 0% HST eachMonument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0% HST eachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0% HST eachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0% HST eachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0% HST eachMemorial Benches2,000.00 200.00 1,800.00 2,000.00 200.00 1,800.00 0% HSTeachMemorial Tree650.00 65.00 585.00 650.00 65.00 585.00 0% HSTeachPerpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 22Page 234 of 276
Public WorksItem 2020 Fee 2021 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 285.00 285.00 0% HST per weekAirport - Hangar Land Lease Fee Annually per SF 0.30 0.30 0% HST per SFAirport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 125.00 125.00 0% HST per yearAirport Toque 11.50 11.50 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 305.00 305.00 0% HST per applicationAirport Hangar Transfer Fee 155.00 155.00 0% HST per applicationAirport Development Permit Fee 610.00 610.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 50.00 50.00 0%HST flat rateRoads-Labour 39.10 39.10 0%HST per hourRoads-Labour Overtime 54.35 54.35 0%HST per hourRoads-Labour Double Time 69.75 69.75 0%HST per hour1/2 Ton Pickup Truck 15.00 15.00 0%HST per hour1-Ton Truck 32.50 32.50 0%HST per hourSingle Axle Dump Truck 80.00 80.00 0%HST per hour With Plow & Wing 12.50 12.50 0%HST per hour With Sander/Salter 19.50 19.50 0%HST per hour With Plow, Wing & Sander/Salter 32.00 32.00 0%HST per hour With Anti-Icing System 4.50 4.50 0%HST per hourFront End Loader 70.00 70.00 0%HST per hour With Plow Blade 7.00 7.00 0%HST per hour With Snowblower 180.00 180.00 0%HST per hourBackhoe 50.00 50.00 0%HST per hourGrader 75.00 75.00 0%HST per hourStreet Sweeper 70.00 80.00 14%HST per hour23Page 235 of 276
Public WorksItem 2020 Fee 2021 Fee % Change Tax UnitSidewalk Machine 45.00 45.00 0%HST per hour With Plow 6.00 6.00 0%HST per hour With Sander 5.00 5.00 0%HST per hour With Snowblower 18.00 18.00 0%HST per hour With Plow & Sander 11.00 11.00 0%HST per hour With Snowblower & Sander 23.00 23.00 0%HST per hour With Angle Broom 8.50 8.50 0%HST per hour With Flail Mower 10.00 10.00 0%HST per hour With Cold Planer 35.00 35.00 0%HST per hourLeaf Vacuum 90.00 90.00 0%HST per hourLine Striper 12.00 12.00 0%HST per hourSewer Rodder 95.00 95.00 0%HST per hourWood Chipper 25.00 25.00 0%HST per hourZero Radius Mower 30.00 30.00 0%HST per hourPortable Pump 35.00 35.00 0%HST per hourWalk Behind Snowblower 2.50 2.50 0%HST per hourWalk Behind Push Mower 2.50 2.50 0%HST per hourChainsaw 2.50 2.50 0%HST per hourTrimmer 2.00 2.00 0%HST per hourSmall Generator 9.50 9.50 0%HST per hourUtility Trailer 9.00 9.00 0%HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0%HST per load24Page 236 of 276
TransitItem 2020 Fee 2021 Fee % Change Tax UnitT-GOTicket - Adult - Single Ride$2.50 $2.50 0%HST exempt Single RideTicket - Adult - 10 Ride Pass$20.00 $20.00 0%HST exempt 10 Ride PassTicket - Adult - Day Pass$8.00 $8.00 0%HST exempt Day PassTicket - Adult - Monthly Pass$60.00 $60.00 0%HST exempt Monthly PassTicket - Seniors (60+) - Single Ride$2.00 $2.00 0%HST exempt Single RideTicket - Seniors (60+) - 10 Pass Ride$16.00 $16.00 0%HST exempt 10 Ride PassTicket - Seniors (60+) - Day Pass$6.00 $6.00 0%HST exempt Day PassTicket - Seniors (60+) - Monthly Pass$48.00 $48.00 0%HST exempt Monthly PassTicket - Students - Single Ride$2.00 $2.00 0%HST exempt Single RideTicket - Students - 10 Ride Pass$16.00 $16.00 0%HST exempt 10 Ride PassTicket - Students - Day Pass$6.00 $6.00 0%HST exempt Day PassTicket - Students - Monthly Pass$48.00 $48.00 0%HST exempt Monthly PassTicket - Children (5 and under) - Single RideFREE FREESingle RideTicket - Children (5 and under) - 10 Ride PassFREE FREE 10 Ride PassTicket - Children (5 and under) - Day PassFREE FREEDay PassTicket - Children (5 and under) - Monthly PassFREE FREE Monthly PassTicket - Support Person - Single RideFREE FREESingle RideTicket - Support Person - 10 Ride PassFREE FREE 10 Ride PassTicket - Support Person - Day PassFREE FREEDay PassTicket - Support Person - Monthly PassFREE FREE Monthly PassTicket - Veteran - Single RideFREE FREESingle RideTicket - Veteran - 10 Ride PassFREE FREE 10 Ride PassTicket - Veteran - Day PassFREE FREEDay PassTicket - Veteran - Monthly PassFREE FREE Monthly Pass25Page 237 of 276
UtilityItem 2020 Fee 2021 Fee % Change Tax UnitUtility - Returned Cheque Fee (plus bank charges) 15.00 15.00 0% HST eachUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0% HST eachUtility - Late Payment (per annum)19.56% 19.56%0% HST %Utility-After Hour Reconnect (at meter) 185.00 185.00 0% HST eachUtility-During Hours Reconnect (at meter) 65.00 65.00 0% HST eachUtility-During Hours Reconnect (at mpole) 185.00 185.00 0% HST eachUtility-Special Meter Reading 30.00 30.00 0% HST eachUtility -Service Call (after hours) 165.00 165.00 0% HST eachUtility-Access to Utility Poles 43.63 44.50 2% HST eachUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Utility-Pole Rental - 30 ft 1.50 1.50 0% HST monthUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthUtility-Labour 45.50 45.50 0% HST hourUtility-Truck Charges - #26 15.00 15.00 0% HST hourUtility-Truck Charges - #30 15.00 15.00 0% HST hourUtility-Truck Charges - #41 20.00 20.00 0% HST hourUtility-Truck Charges - #65 67.50 67.50 0% HST hourUtility-Truck Charges - #66 67.50 67.50 0% HST hourUtility-Truck Charges - #68 75.00 75.00 0% HST hourUtility-Truck Charges - #74 65.00 65.00 0% HST hourUtility-Truck Charges - #22 15.00 15.00 0% HST hourUtility-Truck Charges - #28 15.00 15.00 0% HST hourUtility-Truck Charges - #44 30.00 30.00 0% HST hourUtility-Truck Charges - #45 15.00 15.00 0% HST hourUtility-Sewer Camera Job 55.00 55.00 0% HST hour26Page 238 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitBag Tags2.00 2.00 0%incl HSTper tagBlue Box (apartment )3.50 3.50 0%incl HSTBlue Box (83 Litre)5.50 6.20 13%incl HSTBlue Box Lid (83 Litre)1.50 2.70 80%incl HSTComposter10.00 10.00 0%incl HSTRain barrels45.00 50.00 11%incl HSTGreen Cones40.00 50.00 25%incl HSTFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Exemptper infractionFine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exemptper infractionFine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Exemptper infractionFine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Exemptper infractionFine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Exemptper infractionFine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exemptper infractionFine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Exemptper infraction27Page 239 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exemptper infractionFine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Exemptper infractionFine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Exemptper infractionFine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Exemptper infractionFine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exemptper infractionFine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Exemptper infractionFine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exemptper infractionFine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Exemptper infractionFine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Exemptper infractionFine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Exemptper infractionFine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Exemptper infraction28Page 240 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Exemptper infractionFine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Exemptper infractionFine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exemptper infractionFine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exemptper infractionFine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Exemptper infractionFine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exemptper infractionFine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exemptper infractionFine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exemptper infractionFine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exemptper infractionFine - Keeping more than ten pidgeons Fine - Keeping more than ten pidgeons Fine - Keeping more than ten pidgeons Exemptper infractionFine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exemptper infraction29Page 241 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitFine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exemptper infractionFine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exemptper infractionFine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exemptper infractionFine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Exemptper infractionFine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Exemptper infractionFine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exemptper infractionAGCO Required LicencesRaffle 3% with min. of $25 3% of prize value 0%Exempt each Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Bazaar/Bingo 2 percent 2 percent 0%Exempt each Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Bingo Only 2% up to $5500 2% up to $5500 0%Exempt eachBreak Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt eachBreak Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0%ExempteachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0%ExempteachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeach30Page 242 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infractionOwner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infractionParking - double parking Parking - double parking Parking - double parking Exempt per infractionParking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infractionParking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infractionParking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infractionParking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infractionParking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infractionParking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionParking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionParking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infractionParking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infractionParking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infractionParking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infractionPerson assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionPerson dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infraction31Page 243 of 276
Non-Controlled Town FeesItem 2020 Fee 2021 Fee % ChangeTaxUnitPerson fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionOwner - fail to tag garbageexemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infractionFail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infractionPermit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFail to equip hydro massage pool with secure cover 350.00 350.00 0% none per infractionFail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infractionFail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infractionFail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infractionFail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infractionConstruct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionDid erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionDid erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionDid erect a temporary community sign, without town approval 200.00 200.00 0% none per infractionDid erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionDid erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionDid erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infractionDid erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionDid erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionDid erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionOperate a vehicle for hire without a licence. 250.00 250.00 0% none per infractionOperate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infractionFailure to display taxicab plate. 250.00 250.00 0% none per infractionFailure to submit vehicle for inspection. 250.00 250.00 0% none per infractionFailure to produce licence upon demand. 250.00 250.00 0% none per infractionPermit smoking in taxicab. 250.00 250.00 0% none per infractionFailure to display tariff card. 250.00 250.00 0% none per infractionCharge fare not prescribed in fare schedule. 250.00 250.00 0% none per infractionFail to accept service animal into taxicab. 400.00 400.00 0% none per infractionSmoke on town walkway 105.00 105.00 0% none per infractionSmoke within 9 m of anytown facility entrance or exit 105.00 105.00 0% none per infractionSmoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infractionSmoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infraction32Page 244 of 276
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
BEING A BY-LAW to authorize the borrowing of money to meet current
expenditures of the Council of the Corporation of the Town of Tillsonburg (the
"Municipality") during the Fiscal Year Ending December 31, 2021.
WHEREAS in accordance with subsection 407(1) of the Municipal Act, 2001, as
amended (the "Act"), the Municipality may consider it to be necessary to borrow funds
to meet current expenditures of the Municipality for the year 2020, until the levies and
other revenues are collected.
AND WHEREAS pursuant to subsection 407(2) of the Act, the total amount borrowed
pursuant to this by-law together with the total of any similar borrowings is not to exceed
the limits set forth in that subsection.
AND WHEREAS the total amount previously borrowed by the Municipality pursuant to
section 407 that has not been repaid is $ Nil.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. The Mayor and the Treasurer are authorized on behalf of the Municipality to
borrow from time to time by way of promissory note or bankers' acceptance from
Toronto Dominion Bank a sum or sums not exceeding the limits set out in
subsection 407(2) of the Municipal Act, 2001 to meet, until levies and other
revenues are collected, the current expenditures of the Municipality for the year
(including the amounts required for the purposes mentioned in subsection 407(1)
of the Act) and to give to the Toronto Dominion Bank promissory notes or
bankers' acceptances, as the case may be, sealed with the corporate seal of the
Municipality and signed by the Mayor and Treasurer for the sums borrowed plus
interest at a rate to be agreed upon from time to time with Toronto Dominion
Bank.
2. All sums borrowed pursuant to this by-law, as well as all other sums borrowed
pursuant to the Act in this year and in previous years from Toronto Dominion
Bank for any purpose will, with interest thereon, be a charge upon the whole of
the revenues of the Municipality for the current year and for all preceding years
as and when this revenue is received.
3. The Treasurer is authorized and directed to apply in payment of all sums
borrowed plus interest, all of the monies collected or received on account in
respect of taxes levied for the current year and preceding years or from any other
source which may lawfully be applied for this purpose.
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By-Law 2021-___
Page 2 of 2
4. The Treasurer is authorized to furnish to the Toronto Dominion Bank a statement
showing the nature and amount of the estimated revenues of the Municipality not
yet collected and also showing the total of any amounts borrowed that have not
been repaid.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize a transfer payment agreement with the Province of
Ontario to receive funds from the municipal transit enhanced cleaning program.
WHEREAS the Town of Tillsonburg is desirous of entering into a transfer payment
agreement with the Province of Ontario to receive funds from the municipal transit
enhanced cleaning program.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the transfer payment agreement attached hereto as Schedule A forms part
of this By-Law;
2. THAT this By-law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 11th day of JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of JANUARY, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 247 of 276
Town of Tillsonburg and Ontario TPA for MTEC
TRANSFER PAYMENT AGREEMENT
FOR MUNICIPAL TRANSIT ENHANCED CLEANING
THIS TRANSFER PAYMENT AGREEMENT for Municipal Transit Enhanced Cleaning (the
“Agreement”) is effective as of the Effective Date (both “Agreement” and “Effective Date” as
further defined in section A1.2 (Definitions)).
B E T W E E N:
Her Majesty the Queen in right of Ontario as represented by the
Minister of Transportation for the Province of Ontario
(the “Province”)
- and -
Corporation of the Town of Tillsonburg
(the “Recipient”)
BACKGROUND:
In response to the COVID-19 pandemic and subject to the terms and conditions set out
in the Agreement, the Province has agreed to provide funding to the Recipient for the
Municipal Transit Enhanced Cleaning (“MTEC” as further defined in section A1.2
(Definitions)).
CONSIDERATION:
In consideration of the mutual covenants and agreements contained in the Agreement
and for other good and valuable consideration, the receipt and sufficiency of which are
expressly acknowledged, the Province and the Recipient agree as follows:
1.0 ENTIRE AGREEMENT
1.1 Schedules and Sub-schedule to the Agreement. The following schedules and
sub-schedule form part of the Agreement:
Schedule “A” - General Terms and Conditions
Schedule “B” - Contact Information and Authorized Representatives
Schedule “C” - Eligible Expenditures and Ineligible Expenditures
Schedule “D” - Claim and Attestation Submission, Supporting Documentation and
Payment Procedures
Sub-schedule “D.1” - Claim and Attestation Form
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Town of Tillsonburg and Ontario MTEC TPA Page 2 of 28
1.2 Entire Agreement. The Agreement constitutes the entire agreement between
the Parties (as defined in section A1.2 (Definitions)) with respect to the subject
matter contained in the Agreement and supersedes all prior oral or written
representations and agreements.
2.0 CONFLICT OR INCONSISTENCY
2.1 Conflict or Inconsistency. In the event of a conflict or inconsistency between
any of the requirements of:
(a) Schedule “A” (General Terms and Conditions) and any of the
requirements of another schedule or a sub-schedule, Schedule “A”
(General Terms and Conditions) will prevail to the extent of the
inconsistency; or
(b) a schedule and any of the requirements of a sub-schedule, the schedule
will prevail to the extent of the inconsistency.
3.0 COUNTERPARTS
3.1 Counterparts. The Agreement may be executed in any number of counterparts,
each of which will be deemed an original, but all of which together will constitute
one and the same instrument.
3.2 Electronic Execution and Delivery of Agreement.
(a) The Agreement may:
(i) be executed and delivered by scanning the manually signed
Agreement as a PDF and delivering it by email to the other Party; or
(ii) subject to the Province’s prior written consent, be executed and
delivered electronically to the other Party.
(b) The respective electronic signature of the Parties is the legal equivalent of a
manual signature.
4.0 AMENDING THE AGREEMENT
4.1 Amendments. The Agreement may only be amended by a written agreement.
4.2 Execution of Amending Agreements. An amending agreement under section
4.1 (Amendments) may be executed by the respective representatives of the
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Town of Tillsonburg and Ontario MTEC TPA Page 3 of 28
Parties listed in Schedule “B” (Contact Information and Authorized
Representatives).
5.0 ACKNOWLEDGEMENT
5.1 Acknowledgement. The Recipient acknowledges that:
(a) the Funds are to assist the Recipient to carry out the MTEC and not to
provide goods or services to the Province;
(b) the Province is not responsible for carrying out the MTEC; and
(c) the Province is bound by the Freedom of Information and Protection of
Privacy Act (Ontario) and that any information provided to the Province in
connection with the MTEC or otherwise in connection with the Agreement
may be subject to disclosure in accordance with that Act.
5.2 Acknowledgement from Province. The Province acknowledges that the
Recipient is bound by the Municipal Freedom of Information and Protection of
Privacy Act (Ontario) and any information provided to the Recipient in connection
with the MTEC or otherwise in connection with the Agreement may be subject to
disclosure in accordance with that Act.
- SIGNATURE PAGE FOLLOWS -
Page 250 of 276
Town of Tillsonburg and Ontario MTEC TPA Page 4 of 28
The Parties have executed the Agreement on the dates set out below.
HER MAJESTY THE QUEEN IN RIGHT OF THE
PROVINCE OF ONTARIO, represented by the
Minister of Transportation for the Province of Ontario
_________________ ____________________________________
Date Name: Caroline Mulroney
Title: Minister
CORPORATION OF THE TOWN OF TILLSONBURG
_________________ ____________________________________
Date Name: Stephen B. Molnar
Title: Mayor
I have authority to bind the Recipient.
_________________ ____________________________________
Date Name: Michelle Smibert
Title: Clerk
I have authority to bind the Recipient.
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Town of Tillsonburg and Ontario MTEC TPA Page 5 of 28
SCHEDULE “A”
GENERAL TERMS AND CONDITIONS
A1.0 INTERPRETATION AND DEFINITIONS
A1.1 Interpretation. For the purposes of interpretation:
(a) words in the singular include the plural and vice-versa;
(b) words in one gender include all genders;
(c) the background and the headings do not form part of the Agreement; they
are for reference only and will not affect the interpretation of the
Agreement;
(d) any reference to dollars or currency will be in Canadian dollars and
currency; and
(e) all accounting terms not otherwise defined in the Agreement have their
ordinary meanings.
A1.2 Definitions. In the Agreement, the following terms will have the following
meanings:
“Agreement” means this agreement, entered into between the Province and the
Recipient, all of the schedules and the sub-schedule listed in section 1.1
(Schedules and Sub-schedule to the Agreement), and any amending agreement
entered into pursuant to section 4.1 (Amendments).
“Authorities” means any government authority, agency, body or department,
whether federal, provincial or municipal, having or claiming jurisdiction over the
Agreement or the MTEC, or both.
“Business Day” means any working day, Monday to Friday inclusive, excluding
statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday;
Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day;
Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day and any
other day on which the Province has elected to be closed for business.
“Effective Date” means the date of signature by the last signing Party to the
Agreement.
“Eligible Expenditures” means the costs of the MTEC that are eligible for
funding by the Province under the Agreement, and that are further described in
section C2.1 (Scope of Eligible Expenditures).
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Town of Tillsonburg and Ontario MTEC TPA Page 6 of 28
“Event of Default” has the meaning ascribed to it in section A12.1 (Events of
Default).
“Expiry Date” means June 30, 2021.
“Funds” means the money the Province provides to the Recipient pursuant to
the Agreement.
“Indemnified Parties” means Her Majesty the Queen in right of Ontario, and
includes Her ministers, agents, appointees, and employees.
“Ineligible Expenditures” means the costs of the MTEC that are ineligible for
funding by the Province under the Agreement, and that are further described in
section C3.1 (Scope of Ineligible Expenditures).
“Loss” means any cause of action, liability, loss, cost, damage, or expense
(including legal, expert and consultant fees) that anyone incurs or sustains as a
result of or in connection with the MTEC or any other part of the Agreement.
“Maximum Funds” means $6,365.
“MTEC” means the municipal transit enhanced cleaning as described in section
C1.1 (Description of the MTEC).
“Notice” means any communication given or required to be given pursuant to
the Agreement.
“Notice Period” means the period of time within which the Recipient is required
to remedy an Event of Default, pursuant to paragraph A12.3(b), and includes any
such period or periods of time by which the Province extends that time in
accordance with section A12.4 (Recipient not Remedying).
“Parties” means the Province and the Recipient.
“Party” means either the Province or the Recipient.
“Proceeding” means any action, claim, demand, lawsuit, or other proceeding
that anyone makes, brings or prosecutes as a result of or in connection with the
MTEC or with any other part of the Agreement.
“Records Review” means any assessment the Province conducts pursuant to
section A7.4 (Records Review).
“Reports” means the reports described in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedures).
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Town of Tillsonburg and Ontario MTEC TPA Page 7 of 28
“Requirements of Law” means all applicable requirements, laws, statutes,
codes, acts, ordinances, approvals, orders, decrees, injunctions, by-laws, rules,
regulations, official plans, permits, licences, authorizations, directions, and
agreements with all Authorities.
A2.0 REPRESENTATIONS, WARRANTIES AND COVENANTS
A2.1 General. The Recipient represents, warrants and covenants that:
(a) it has, and will continue to have, the experience and expertise necessary
to carry out the MTEC;
(b) it is in compliance with, and will continue to comply with, all Requirements
of Law related to any aspect of the MTEC, the Funds, or both;
(c) if Funds are used for acquired goods or services, or both, these were
acquired in compliance with the Recipient’s policies and procedures and,
to the extent possible under the COVID-19 unprecedented times, through
a process that promotes the best value for the money;
(d) it is in compliance with the insurance requirements set out in section A10.1
(Recipient’s Insurance); and
(e) unless otherwise provided for in the Agreement, any information the
Recipient provided to the Province in support of its request for funds
including, without limitation, information relating to any eligibility
requirements, the MTEC and related timelines was true and complete at
the time the Recipient provided it and will continue to be true and
complete.
A2.2 Execution of Agreement. The Recipient represents and warrants that it has:
(a) the full power and authority to enter into the Agreement; and
(b) taken all necessary actions to authorize the execution of the Agreement,
including passing a municipal by-law authorizing the Recipient to enter into
the Agreement.
A2.3 Governance. The Recipient represents, warrants and covenants that it has, will
maintain, in writing, and will follow:
(a) procedures to enable the Recipient to manage the Funds prudently and
effectively;
(b) procedures to enable the Recipient to complete the MTEC successfully;
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(c) procedures to address any identified risks to the MTEC initiatives, all in a
timely manner;
(d) procedures to enable the preparation and submission of all Reports
required pursuant to Article A7.0 (Reporting, Accounting and Review); and
(e) procedures to enable the Recipient to address such other matters as the
Recipient considers necessary to carry out its obligations under the
Agreement.
A2.4 Supporting Proof. Upon request of the Province and within the timelines set out
in the request, the Recipient will provide the Province with proof of the matters
referred to in this Article A2.0 (Representations, Warranties and Covenants).
A3.0 TERM OF THE AGREEMENT
A3.1 Term. The term of the Agreement will commence on the Effective Date and will
expire on the Expiry Date unless terminated earlier pursuant to Article A11.0
(Termination on Notice) or Article A12.0 (Event of Default, Corrective Action and
Termination for Event of Default).
A4.0 FUNDS AND CARRYING OUT THE MTEC
A4.1 Funds Provided. The Province will:
(a) provide the Recipient up to the Maximum Funds towards the Eligible
Expenditures the Recipient incurred and paid for the purpose of carrying
out the MTEC;
(b) provide the Funds to the Recipient in accordance with the payment
procedures provided for in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedures); and
(c) deposit the Funds into an account designated by the Recipient provided
that the account:
(i) resides at a Canadian financial institution; and
(ii) is in the name of the Recipient.
A4.2 Limitation on Payment of Funds. Despite section A4.1 (Funds Provided):
(a) the Province is not obligated to provide any Funds to the Recipient until
the Recipient provides evidence satisfactory to the Province that the
Recipient’s council has authorized the execution of the Agreement by the
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Recipient by municipal by-law; and
(b) the Province may adjust the amount of Funds it provides to the Recipient
based upon the Province’s assessment of the information the Recipient
provides to the Province pursuant to section A7.2 (Preparation and
Submission).
A4.3 Use of Funds and Carry Out the MTEC. The Recipient will do all of the
following:
(a) spend the Funds only for Eligible Expenditures; and
(b) not use the Funds to cover any Eligible Expenditure that has or will be
funded or reimbursed by one or more of any third party, including any level
of government, or ministry, agency, or organization of the Government of
Ontario, other than the Province pursuant to the Agreement.
A4.4 Rebates, Credits and Refunds. The Province will calculate Funds based on the
actual Eligible Expenditures to the Recipient to carry out the MTEC, less any
costs (including taxes) for which the Recipient has received, will receive, or is
eligible to receive, a rebate, credit or refund.
A5.0 RECIPIENT’S DISPOSAL OF ASSETS
A5.1 Disposal. The Recipient agrees not to sell, lease or otherwise dispose of any
assets acquired with the Funds without the Province’s prior written consent.
A6.0 CONFLICT OF INTEREST
A6.1 No Conflict of Interest. The Recipient represents and warrants that there is and
there will continue to be no conflict of interest in respect to how the MTEC has
been and will continue to be carried out and that the Recipient will use the Funds
without an actual, potential, or perceived conflict of interest.
A6.2 Conflict of Interest Includes. For the purposes of this Article A6.0 (Conflict of
Interest), a conflict of interest includes any circumstances where:
(a) the Recipient; or
(b) any person who has the capacity to influence the Recipient’s decisions,
has outside commitments, relationships, or financial interests that could, or could
be seen to, interfere with the Recipient’s objective, unbiased, and impartial
judgment relating to the MTEC, the use of the Funds, or both.
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A6.3 Disclosure to Province. The Recipient will:
(a) disclose to the Province, without delay, any situation that a reasonable
person would interpret as an actual, potential, or perceived conflict of
interest; and
(b) comply with any terms and conditions that the Province may prescribe as
a result of the disclosure.
A7.0 REPORTING, ACCOUNTING AND REVIEW
A7.1 Province Includes. For the purposes of sections A7.4, A7.5 and A7.6,
“Province” includes any auditor or representative the Province may identify.
A7.2 Preparation and Submission. The Recipient will:
(a) submit to the Province at the address referred to in section A15.1 (Notice
in Writing and Addressed):
(i) all Reports in accordance with the timelines and content
requirements as provided for in Schedule “D” (Claim and Attestation
Submission, Supporting Documentation and Payment Procedure);
and
(ii) any other reports in accordance with any timelines and content
requirements the Province may specify from time to time; and
(b) ensure that all Reports and other reports are:
(i) completed to the satisfaction of the Province; and
(ii) signed by an authorized signing officer of the Recipient.
A7.3 Record Maintenance. The Recipient will keep and maintain for a period of
seven years from their creation:
(a) proper and accurate financial accounts and records, kept in a manner
consistent with generally accepted accounting principles in effect in
Canada or with the public sector accounting standards approved or
recommended by the Public Sector Accounting Board including, without
limitation, its contracts, invoices, statements, receipts, and vouchers and
any other evidence of payment relating to the Funds or otherwise to the
MTEC; and
(b) all non-financial records and documents relating to the Funds or
otherwise to the MTEC.
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A7.4 Records Review. The Province may, at its own expense, upon twenty-four
hours’ Notice to the Recipient and during normal business hours, enter upon
the Recipient’s premises to conduct an audit or investigation of the Recipient
regarding the Recipient’s compliance with the Agreement, including assessing
any of the following:
(a) the truth of any of the Recipient’s representations and warranties; and
(b) the Recipient’s allocation and expenditure of the Funds.
A7.5 Inspection and Removal. For the purposes of any Records Review, the
Province may take one or more of the following actions:
(a) inspect and copy any records and documents referred to in section A7.3
(Record Maintenance); and
(b) remove any copies the Province makes pursuant to section A7.5(a).
A7.6 Cooperation. To assist the Province in respect of its rights provided for in
section A7.5 (Inspection and Removal), the Recipient will cooperate with the
Province by:
(a) ensuring that the Province has access to the records and documents
including, without limitation, paid invoices and original receipts, wherever
they are located;
(b) assisting the Province in copying records and documents;
(c) providing to the Province, in the form the Province specifies, any
information the Province identifies; and
(d) carrying out any other activities the Province requests.
A7.7 No Control of Records. No provision of the Agreement will be construed so
as to give the Province any control whatsoever over the Recipient’s records.
A7.8 Auditor General. The Province’s rights under Article A7.0 (Reporting,
Accounting and Review) are in addition to any rights provided to the Auditor
General pursuant to section 9.2 of the Auditor General Act (Ontario).
A8.0 COMMUNICATIONS REQUIREMENTS
A8.1 Acknowledge Support. Unless the Province directs the Recipient to do
otherwise, the Recipient will in each of its MTEC-related publications whether
written, oral or visual:
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(a) acknowledge the support of the Province for the MTEC;
(b) ensure that any acknowledgement is in a form and manner as the
Province directs; and
(c) indicate that the views expressed in the publication are the views of the
Recipient and do not necessarily reflect those of the Province.
A9.0 INDEMNITY
A9.1 Indemnification. The Recipient will indemnify and hold harmless the
Indemnified Parties from and against any Loss and any Proceeding, unless
solely caused by the negligence or wilful misconduct of the Indemnified Parties.
A10.0 INSURANCE
A10.1 Recipient’s Insurance. The Recipient is responsible for its own insurance and
has been carrying, at its own costs and expense, and requiring the same from its
subcontractors, all the necessary and appropriate insurance that a prudent
municipality in similar circumstances would maintain in order to protect itself and
the Indemnified Parties and support the Recipient’s indemnification set out in
section A9.1 (Indemnification). For greater certainty, the Recipient is not covered
by the Province of Ontario's insurance program and no protection will be afforded
to the Recipient by the Government of Ontario for any Loss or Proceeding that
may arise out of the MTEC or the Agreement.
A11.0 TERMINATION ON NOTICE
A11.1 Termination on Notice. The Province may terminate the Agreement at any time
without liability, penalty, or costs upon giving at least 30 days’ Notice to the
Recipient.
A11.2 Consequences of Termination on Notice by the Province. If the Province
terminates the Agreement pursuant to section A11.1 (Termination on Notice), the
Province may take one or more of the following actions:
(a) cancel all further instalments of Funds; and
(b) demand from the Recipient the payment of any Funds remaining in the
possession or under the control of the Recipient.
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A12.0 EVENT OF DEFAULT, CORRECTIVE ACTION, AND TERMINATION FOR
DEFAULT
A12.1 Events of Default. It will constitute an Event of Default if, in the opinion of the
Province, the Recipient breaches any representation, warranty, covenant or other
material term of the Agreement including, without limitation, failing to do any of
the following in accordance with the terms and conditions of the Agreement:
(a) use or spend any of the Funds or related interest for a purpose other than
that contemplated under the Agreement without the prior written consent
of the Province; or
(b) provide, in accordance with section A7.2 (Preparation and Submission),
Reports or such other reports as may have been requested pursuant to
paragraph A7.2(b).
A12.2 Consequences of Events of Default and Corrective Action. If an Event of
Default occurs, the Province may, at any time, take one or more of the following
actions:
(a) provide the Recipient with an opportunity to remedy the Event of Default;
(b) suspend the payment of Funds for such period as the Province
determines appropriate;
(c) reduce the amount of the Funds;
(d) cancel all further instalments of Funds;
(e) demand from the Recipient the payment of any Funds remaining in the
possession or under the control of the Recipient;
(f) demand from the Recipient the payment of an amount equal to any Funds
the Recipient used, but did not use in accordance with the Agreement;
(g) demand from the Recipient the payment of an amount equal to any Funds
the Province provided to the Recipient;
(h) demand from the Recipient the payment of an amount equal to the costs the
Province incurred or incurs to enforce its rights under the Agreement,
including the costs of any Record Review and the costs it incurs to collect
any amounts the Recipient owes to the Province; and
(i) terminate the Agreement at any time, including immediately, without
liability, penalty or costs to the Province upon giving Notice to the
Recipient.
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A12.3 Opportunity to Remedy. If, in accordance with paragraph A12.2(a), the
Province provides the Recipient with an opportunity to remedy the Event of
Default, the Province will provide Notice to the Recipient of:
(a) the particulars of the Event of Default; and
(b) the Notice Period.
A12.4 Recipient not Remedying. If the Province has provided the Recipient with an
opportunity to remedy the Event of Default pursuant to paragraph A12.2(a), and:
(a) the Recipient does not remedy the Event of Default within the Notice
Period;
(b) it becomes apparent to the Province that the Recipient cannot completely
remedy the Event of Default within the Notice Period; or
(c) the Recipient is not proceeding to remedy the Event of Default in a way
that is satisfactory to the Province,
the Province may extend the Notice Period, or initiate any one or more of the
actions provided for in paragraphs A12.2 (b), (c), (d), (e), (f), (g), (h) and (i).
A12.5 When Termination Effective. Termination under this Article A12.0 (Event of
Default, Corrective Action, and Termination for Default) will take effect as
provided for in the Notice.
A13.0 FUNDS UPON EXPIRY
A13.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to
the Province any Funds and interest remaining in its possession or under its
control.
A14.0 DEBT DUE AND PAYMENT
A14.1 Payment of Overpayment. If at any time the Province provides Funds in
excess of the amount to which the Recipient is entitled under the Agreement, the
Province may:
(a) deduct an amount equal to the excess Funds from any further instalments
of Funds; or
(b) demand that the Recipient pay an amount equal to the excess Funds to
the Province.
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A14.2 Debt Due. If, pursuant to the Agreement:
(a) the Province demands from the Recipient the payment of any Funds or an
amount equal to any Funds; or
(b) the Recipient owes any Funds or an amount equal to any Funds to the
Province, whether or not the Province has demanded their payment,
such amounts will be deemed to be a debt due and owing to the Province by the
Recipient, and the Recipient will pay the amounts to the Province immediately,
unless the Province directs otherwise.
A14.3 Interest Rate. The Province may charge the Recipient interest on any money
owing by the Recipient at the then current interest rate charged by the Province
of Ontario on accounts receivable.
A14.4 Payment of Money to Province. The Recipient will pay any money owing to the
Province by cheque payable to the “Ontario Minister of Finance” and delivered to
the Province as provided for in Schedule “B” (Contact Information and Authorized
Representatives).
A14.5 Fails to Pay. Without limiting the application of section 43 of the Financial
Administration Act (Ontario), if the Recipient fails to pay any amount owing under
the Agreement, Her Majesty the Queen in right of Ontario may deduct any unpaid
amount from any money payable to the Recipient by Her Majesty the Queen in
right of Ontario.
A15.0 NOTICE
A15.1 Notice in Writing and Addressed. Notice will be:
(a) in writing;
(b) delivered by email, postage-prepaid mail, personal delivery or courier; and
(c) addressed to the Province and the Recipient as set out in Schedule “B”
(Contact Information and Authorized Representatives), or as either Party
later designates to the other by Notice.
A15.2 Notice Given. Notice will be deemed to have been given:
(a) in the case of postage-prepaid mail, five Business Days after the Notice is
mailed; and
(b) in the case of email, personal delivery or courier on the date on which the
Notice is delivered.
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A15.3 Postal Disruption. Despite paragraph A15.2(a), in the event of a postal
disruption:
(a) Notice by postage-prepaid mail will not be deemed to be given; and
(b) the Party giving Notice will provide Notice by email, personal delivery or
courier.
A16.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT
A16.1 Consent. When the Province provides its consent pursuant to the Agreement:
(a) it will do so by Notice;
(b) it may attach any terms and conditions to the consent; and
(c) the Recipient may rely on the consent only if the Recipient complies with
any terms and conditions the Province may have attached to the consent.
A17.0 SEVERABILITY OF PROVISIONS
A17.1 Invalidity or Unenforceability of Any Provision. The invalidity or
unenforceability of any provision of the Agreement will not affect the validity or
enforceability of any other provision of the Agreement.
A18.0 WAIVER
A18.1 Waiver Request. Either Party may, by Notice, ask the other Party to waive an
obligation under the Agreement.
A18.2 Waiver Applies. If in response to a request made pursuant to section A18.1
(Waiver Request) a Party consents to a waiver, the waiver will:
(a) be valid only if the Party that consents to the waiver provides the consent
by Notice; and
(b) apply only to the specific obligation referred to in the waiver.
A19.0 INDEPENDENT PARTIES
A19.1 Parties Independent. The Recipient is not an agent, joint venturer, partner or
employee of the Province, and the Recipient will not represent itself in any way
that might be taken by a reasonable person to suggest that it is, or take any
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actions that could establish or imply such a relationship.
A20.0 ASSIGNMENT OF AGREEMENT OR FUNDS
A20.1 No Assignment. The Recipient will not, without the prior written consent of the
Province, assign any of its rights or obligations under the Agreement.
A20.2 Agreement Binding. All rights and obligations contained in the Agreement will
extend to and be binding on:
(a) the Recipient’s successors, and permitted assigns; and
(b) the successors to Her Majesty the Queen in right of Ontario.
A21.0 GOVERNING LAW
A21.1 Governing Law. The Agreement and the rights, obligations and relations of the
Parties will be governed by and construed in accordance with the laws of the
Province of Ontario and the applicable federal laws of Canada. Any actions or
proceedings arising in connection with the Agreement will be conducted in the
courts of Ontario, which will have exclusive jurisdiction over such proceedings.
A22.0 FURTHER ASSURANCES
A22.1 Agreement into Effect. The Recipient will:
(a) provide such further assurances as the Province may request from time to
time with respect to any matter to which the Agreement pertains; and
(b) do or cause to be done all acts or things necessary to implement and carry
into effect the terms and conditions of the Agreement to their full extent.
A23.0 JOINT AND SEVERAL LIABILITY
A23.1 Joint and Several Liability. Where the Recipient is comprised of more than one
entity, all such entities will be jointly and severally liable to the Province for the
fulfillment of the obligations of the Recipient under the Agreement.
A24.0 RIGHTS AND REMEDIES CUMULATIVE
A24.1 Rights and Remedies Cumulative. The rights and remedies of the Province
under the Agreement are cumulative and are in addition to, and not in
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substitution for, any of its rights and remedies provided by law or in equity.
A25.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS
A25.1 Other Agreements. If the Recipient:
(a) has failed to comply with any term, condition or obligation under any other
agreement with Her Majesty the Queen in right of Ontario or one of Her
agencies (a “Failure”);
(b) has been provided with notice of such Failure in accordance with the
requirements of such other agreement;
(c) has, if applicable, failed to rectify such Failure in accordance with the
requirements of such other agreement; and
(d) such Failure is continuing,
the Province may suspend the payment of Funds for such period as the Province
determines appropriate.
A26.0 SURVIVAL
A26.1 Survival. The following Articles, sections and paragraphs, and all applicable
cross-referenced Articles, sections, paragraphs, schedules and sub-schedules,
will continue in full force and effect for a period of seven years from the date of
expiry or termination of the Agreement: Articles 1.0 (Entire Agreement), 2.0
(Conflict or Inconsistency), 5.0 (Acknowledgment), and A1.0 (Interpretation and
Definitions) and any other applicable definitions, paragraph A2.1(a), sections
A4.4 (Rebates, Credits and Refunds), A5.1 (Disposal), A7.1 (Province Includes),
A7.2 (Preparation and Submission) to the extent that the Recipient has not
provided the Reports or other reports as may have been requested to the
satisfaction of the Province, A7.3 (Record Maintenance), A7.4 (Records Review),
A7.5 (Inspection and Removal), A7.6 (Cooperation), A7.7 (No Control of
Records), A7.8 (Auditor General), Articles A8.0 (Communications Requirements)
and A9.0 (Indemnity), sections A11.2 (Consequences of Termination on Notice
by the Province) and A12.1 (Events of Default), paragraphs A12.2 (b), (c), (d),
(e), (f), (g), (h) and (i), Articles A13.0 (Funds Upon Expiry), A14.0 (Debt Due and
Payment), A15.0 (Notice) and A17.0 (Severability of Provisions), section A20.2
(Agreement Binding), Articles A21.0 (Governing Law), A23.0 (Joint and Several
Liability), and A24.0 (Rights and Remedies Cumulative), and this Article A26.0
(Survival).
- END OF GENERAL TERMS AND CONDITIONS -
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SCHEDULE “B”
CONTACT INFORMATION AND AUTHORIZED REPRESENTATIVES
Contact information for the
purposes of Notice to the
Province
Address: Strategic Investments Office
Ministry of Transportation
777 Bay, 30th Floor
Toronto, ON
M7A 2J8
Attention: Kevin Dowling, Manager, Strategic
Investments Office
Phone: (416) 585-6312
Email: kevin.dowling@ontario.ca
Contact information for the
purposes of Notice to the
Recipient
Position: Clerk
Address: 200 Broadway St, Suite 204
Tillsonburg ON
N4G 5A7
Phone: (519) 688-3009 x4040
Email: msmibert@tillsonburg.ca
Contact information for the
senior financial official in the
Recipient organization (e.g.,
CFO, CAO) – to respond as
required to requests from the
Province in respect of the
Agreement
Position: Director of Finance/Treasurer
Address: 200 Broadway St, Suite 204
Tillsonburg ON
N4G 5A7
Phone: (519) 688-3009 x4011
Email: spawliwec@tillsonburg.ca
Authorized representative of
the Province for the purpose of
Section 4.2 (Execution of
Amending Agreements -
Exceptions)
Position: Director,
Municipal Programs Branch,
Ministry of Transportation
Authorized representative of
the Recipient for the purpose
of Section 4.2 (Execution of
Amending Agreements -
Exceptions)
Position: Clerk
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SCHEDULE “C”
ELIGIBLE EXPENDITURES AND INELIGIBLE EXPENDITURES
C1.0 MTEC
C1.1 Description of the MTEC. To address health related issues in respect of the
COVID-19 pandemic, the Recipient has been acquiring goods and services for
the MTEC of its transit system. Subject to Article C2.1 (Scope of Eligible
Expenditures) and for greater clarity, the costs of the MTEC that are eligible for
funding by the Province under the Agreement are only those that are
supplemental to the Recipient’s regular transit system cleaning.
C2.0 ELIGIBLE EXPENDITURES
C2.1 Scope of Eligible Expenditures. Subject to Article C3.0 (Ineligible
Expenditures), Eligible Expenditures include the direct costs incurred by the
Recipient on or after April 1, 2020 and on or before December 31, 2020 and that,
in the opinion of the Province, are considered to have been properly and
reasonably incurred and are necessary for the MTEC of transit vehicles and any
other public and non-public facing transit assets, that provide or support transit
services. In addition to having been incurred, these costs will have to have been
paid by the Recipient prior to being submitted to the Province for payment and
may include:
(a) costs of cleaning materials for the MTEC;
(b) costs of hand sanitizer for passenger and staff use;
(c) costs of safety wear for the MTEC, such as gloves or goggles;
(d) costs of equipment purchased for the MTEC;
(e) costs of contracted services for the MTEC;
(f) costs of salaries, including redeployment of staff, for the MTEC; and
(g) any other costs that, in the opinion of the Province, are considered
necessary for the MTEC.
C3.0 INELIGIBLE EXPENDITURES
C3.1 Scope of Ineligible Expenditures. Without limitation, the following costs will be
considered Ineligible Expenditures:
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(a) costs incurred before April 1, 2020 and after December 31, 2020;
(b) costs not paid prior to having been submitted to the Province for payment;
(c) marketing costs including advertising, promotion and communications;
(d) core administrative and overhead costs (e.g., rent, telephone and
communication lines/services, insurance, and computers);
(e) Recipient’s staff, including permanent and seasonal, salaries and travel
costs unless otherwise indicated in C2.1 (Scope of Eligible Expenditures);
(f) legal, audit, or interest fees;
(g) budget deficits;
(h) personal protective equipment, unless otherwise indicated in C2.1 (Scope
of Eligible Expenditures);
(i) refundable Harmonized Sales Tax or other refundable expenses (e.g.,
security deposits, etc.); and
(j) any other costs that, in the opinion of the Province, are considered
ineligible for payment under the Agreement.
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SCHEDULE “D”
CLAIM AND ATTESTATION SUBMISSION, SUPPORTING DOCUMENTATION AND
PAYMENT PROCEDURES
D1.0 CLAIM AND ATTESTATION
D1.1 Claim and Attestation from the Recipient’s Senior Financial Official. The
Recipient will use the form in Sub-schedule “D.1” (Claim and Attestation Form)
for the submission of its claim for payment.
D2.0 SUPPORTING DOCUMENTATION
D2.1 Report on Expenditures and Additional Report and Information. The
Recipient will, together with the claim form described in section D1.1 (Claim and
Attestation from the Recipient’s Senior Financial Official), submit the following
supporting documentation with its claim for payment:
(a) a report on expenditures using the form in Appendix A (Form of Report on
Expenditures) to Sub-schedule “D.1” (Claim and Attestation Form); and
(b) any additional reports or information, or both, the Province may request at
its sole discretion and in a form provided by the Province.
D3.0 PAYMENT PROCEDURES
D3.1 Submission of Claim for Payment and Required Documentation. The
Recipient will submit its claim for payment, together with the supporting
documentation set out in section D1.1 (Claim and Attestation from the Recipient’s
Senior Financial Official) and section D2.1 (Report on Expenditures and
Additional Report and Information) on or before January 31, 2021.
D3.2 Claim Payments. Subject to the terms and conditions set out in the Agreement
and if due and owing under the Agreement, the Province will use its reasonable
efforts to make the payment to the Recipient for the claim submitted pursuant to
section D3.1 (Submission of Claim for Payment and Required Documentation) in
a timely manner.
D3.3 No Interest. The Province will under no circumstances be liable for interest for
failure to make a payment within the time limit provided for in section D3.2 (Claim
Payments).
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D3.4 No Obligation to Pay. For greater clarity and without limitation to any other right
of the Province, the Province will have no obligation to pay a claim if it does not
meet the terms and conditions of the Agreement including, without limitation, if
the claim is missing any of the required supporting documentation or is submitted
after January 31, 2021, or both.
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Town of Tillsonburg and Ontario MTEC TPA Page 24 of 28
SUB-SCHEDULE “D.1”
CLAIM AND ATTESTATION FORM
Ministry of Transportation File No.: ______________________________
TO: Ministry of Transportation
Transportation Programs Office
10th Floor
151 Bloor Street West
Toronto, ON M5S 1S4
Attention: Manager, Transportation Programs Office
Email: MTO-Transit Cleaning Funding @Ontario.ca
FROM: [Insert address of the senior official]
Attention: [insert name and title of Recipient senior
official]
Telephone No.: [insert telephone number of Recipient senior
official]
RE: Transfer Payment Agreement for Municipal Transit Enhanced
Cleaning
In the matter of the Transfer Payment Agreement for Municipal Transit Enhanced
Cleaning entered into between Her Majesty the Queen in right of Ontario, represented
by the Minister of Transportation for the Province of Ontario, and the [insert the name
of the Recipient] (the “Recipient”), on [insert the month day, and year]
________________ (the “Agreement”).
I, ____________________ [insert the name and title of the senior official], an
authorized representative of the Recipient, having made such inquiries as I have
deemed necessary for this attestation, hereby certify that to the best of my knowledge,
information and belief.
1. On and as of the date set out below:
a. all representations and warranties contained in Article A2.0 (Representations,
Warranties and Covenants) and section A6.1 (No Conflict of Interest) of the
Agreement are true and accurate;
b. Funds have been solely used on Eligible Expenditures as claimed in this
Claim and Attestation Form and the Form of Report on Expenditures
attached as Appendix A (Form of Report on Expenditures) to this Claim and
Attestation Form;
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Town of Tillsonburg and Ontario MTEC TPA Page 25 of 28
c. the Recipient is in compliance with all the terms and conditions of the
Agreement, and no Event of Default, as described in the Agreement, has
occurred and is continuing; and
d. all records (including, without limitation, contracts, invoices, statements,
receipts, vouchers) are being retained in accordance with the requirements of
the Agreement.
2. The Eligible Expenditures have been incurred by the Recipient on or after April 1,
2020 and on or before December 31, 2020, and paid on or before January 31,
2021.
By signing below, I hereby claim a payment in the amount of $ _________, on behalf of
the Recipient, on account of the Province’s contribution towards the Eligible
Expenditures of the MTEC costs.
Declared at ____________ (city), in the Province of Ontario, this _________ day of
______________, 20_____.
(Signatures)
_____________________________ __________________________
Name: Witness Name:
Title: Title:
I have authority to bind the Recipient.
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Town of Tillsonburg and Ontario TPA for MTEC
APPENDIX A
FORM OF REPORT ON EXPENDITURES
TO
SUB-SCHEDULE “D.1” (CLAIM AND ATTESTATION FORM)
MTEC Expenditure Report - April 1, 2020 to December 31, 2020
Date:
Recipient's
Name:
Total
Funds
Allocated:
Total
Funds
Claimed:
Remaining
Allocation:
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Town of Tillsonburg and Ontario MTEC TPA Page 27 of 28
Period of Work
Performed Amount Paid ($)
Date of
Invoice (if
Applicable)
(DD/MM/YY)
From
(DD/MM/YY)
To
(DD/MM/YY)
Vendor
Name
Description
of Expense
Eligibility
per
Schedule
"C"
Subtotal
w/o HST
($)
(a)
Total
HST ($)
(b)
Recoverable
HST ($)
(c)
Net Total
($)
(a) + (b) -
(c)
Amount
Claimed
($)
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Total $0.00 $0.00 $0.00 $0.00 $0.00
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Town of Tillsonburg and Ontario MTEC TPA Page 28 of 28
Results Achieved with Provincial Funding:
Additional Comments:
Conclusion:
Recommended for payment:
Date:
[insert/print the name and title of the
Recipient’s authorized representative]
Recommended for payment:
Date:
[insert/print the name of the
Director]
Director, Ministry of Transportation
Page 275 of 276
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-001
A BY-LAW to confirm the proceedings of Council at its meeting held on the 11th
day of January, 2021.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on January 11, 2021, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 11th DAY OF JANUARY, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF JANUARY,
2021.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
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