210111 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, January 11, 2021
4:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
Resolution # 2021-001
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
2
THAT Council move into Closed Session to consider four personal matters about
identifiable individuals, including Town employees.
Carried
2.1 Adoption of Agenda
2.2 Adoption of Closed Session Minutes
2.3 Reports
2.3.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.3.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.3.3 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.3.4 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.4 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-002
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of January 11, 2021, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-003
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
3
THAT the minutes of the Council meetings held on December 14, 2020 and
December 16, 2020, be approved.
Carried
7. Presentations
7.1 Boulevard Strategy Re: Strategic Plan Kick off Meeting
Erin O’Hoski, Boulevard Strategy, was present to provide an overview of
the Town of Tillsonburg Strategic Plan project launch.
Opportunity was provided for comments and questions for Council.
It was asked if Town advisory committees would be consulted.
Resolution # 2021-004
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the presentation by Boulevard Strategy be received as information.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided an overview/update of the current situation in Tillsonburg
and also the outbreak at the Maplewood Manor.
13. Information Items
13.1 Ministry of Energy, Northern Development and Mines Re: Revoked
Ontario Reg 355/17
Resolution # 2021-005
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Ministry of Energy,
Northern Development and Mines dated January 2, 2021, as information.
4
Carried
14. Mayor's Reports
14.1 MYR 21-01 CAO Performance Appraisal
Resolution # 2021-006
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report MYR 21-01;
AND FURTHER THAT Council endorses the recommendations for the
identified Goals and Objectives as provided by the CAO;
AND FURTHER THAT Council endorses amendment to the
recommended Remuneration as recommended by the Review Committee;
AND FURTHER THAT the CAO Performance Review Committee work
with the CAO to prepare an updated Performance Appraisal Process for
Council’s Consideration.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.2 Clerk's Office
15.2.1 CLK 21-01 Funding for Tillsonburg 150
Resolution # 2021-007
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the unspent $6,000 Cultural Grants Funding (2020) be
transferred to the Recreation, Culture and Parks reserve.
Carried
15.2.2 CLK 21-02 Council Meeting January 18, 2021
Resolution # 2021-008
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
5
THAT January 18, 2021 at 2:00 p.m. be scheduled as a Council
Meeting to deal with the Oxford County service delivery review.
Carried
15.3 Development and Communication Services
15.4 Finance
15.4.1 Budget Deliberations
15.4.1.1 FIN 21-03 Summary of 2021 Budget Changes
Staff indicated that an adjustment has been made to
staff wages that results in a reduction of this line item
by $100,000.
Resolution # 2021-009
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the 2021 Budget and Business Plans be
brought forward for consideration.
Carried
Motion deferred from meeting on December 16, 2020.
Prior to tabling the motion, Councillor Gilvesy asked
what the total surplus was as of December 31, 2020.
Staff confirmed that a final surplus value would be
confirmed with the 2020 year end financial
statements, and at that time a recommendations for
distribution of surplus dollars in accordance with
surplus policy. Staff provide assurance that the
surplus would be over $400,000 following any
adjustments and transfer to reserve funds for building
and parking.
Resolution # 2021-010
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
6
THAT $150,000 of surplus dollars from the 2020
budget be carried forward and used as part of the
taxation dollar requirement in the 2021 budget to aid
in reducing and mitigating the tax rate to local
ratepayers.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - Yes
Carried.
15.4.1.2 FIN 21-04 2021 Final Budget and Departmental
Business Plans
Resolution # 2021-011
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT an amendment to the funding source for project
X51 general aviation road be funded through tax rate
stabilization reserve to be replenished after the sale of
Town owned lands near the airport.
Carried
Staff were asked to provide an updated tax levy
requirement.
Resolution # 2021-012
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
7
THAT the incremental 2021 County grant for the
Tillsonburg Airport in the amount of $45,000 be
contributed to the 2021 operating budget.
Carried
Staff noted that given the adjustments following the
summary budget report, the budget is at a .83%
budget levy increase and a .95% rate decrease over
the 2020 budget.
Resolution # 2021-013
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the 2021 Budget in the amount of $16,730,747
from taxation be adopted;
AND THAT a By-Law be brought forward setting the
2021 Property Tax Rates at a future meeting.
Carried
15.4.2 FIN 21-01 2021 Interim Tax Levy Report and Bylaw
Resolution # 2021-014
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the 2021 Interim Tax Levy By-Law be brought forward for
Council’s consideration.
Carried
15.4.3 FIN 21-02 2021 Rates and Fees By-Law
Resolution # 2021-015
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT a By-Law to provide a schedule of fees for certain municipal
applications, services, and permits be brought forward for Council’s
consideration.
8
Carried
15.4.4 FIN 21-05 2021 Borrowing By-Law
Resolution # 2021-016
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT a By-Law to authorize the borrowing of money to meet
current expenditures of the Town of Tillsonburg for the 2021 fiscal
year be brought forward for Council's consideration.
Carried
15.5 Fire and Emergency Services
15.6 Operations
15.6.1 OPS 21-01 Transfer Payment Agreement for Municipal Transit
Enhanced Cleaning
Resolution # 2021-017
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Town of Tillsonburg enter into a Transfer Payment
Agreement with the Province of Ontario for the Municipal Transit
Enhanced Cleaning;
AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to sign the Transfer Payment Agreement.
Carried
15.7 Recreation, Culture & Park Services
15.7.1 RCP 21-01 CSC Facade Replacement Award of Tender
Opportunity was provided for comments and questions from
Council.
Staff to confirm whether or not sliding doors are to be installed.
9
Resolution # 2021-018
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council awards the lowest tender to PK Construction, in the
amount of $403,230.00 exclusive of applicable taxes.
Carried
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2021-019
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Economic Development Advisory Committee
minutes dated December 8, 2020, as information.
Carried
18. Motions/Notice of Motions
Resolution #
Moved By: Councillor Gilvesy
THAT any surplus funds from the 2020 budget be added to the Tax Rate
Stabilization Fund.
The motion was withdrawn.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-020
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT staff be directed to complete a report (Including costing) in regards to
moving the styrofoam, plastic bag and cardboard recycling bins to the yard waste
side of the Transfer Station.
Carried
10
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2021-002, to authorize a waste management agreement and
to repeal By-Law 3319
20.2 By-Law 2021-003, to provide for an Interim Tax Levy for the year 2021
20.3 By-Law 2021-004, to provide a schedule of fees for certain municipal
applications, services and permits
20.4 By-Law 2021-005, to authorize the borrowing of money during the
fiscal year ending December 31, 2021
20.5 By-Law 2021-006, to authorize an agreement with the Province of
Ontario (MTEC)
Resolution # 2021-021
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2021-002, to authorize a waste management agreement
and to repeal By-Law 3319;
By-Law 2021-003, to provide for an Interim Tax Levy for the year 2021;
By-Law 2021-004, to provide a schedule of fees for certain municipal
applications, services and permits;
By-Law 2021-005, to authorize the borrowing of money during the fiscal
year ending December 31, 2021;
By-Law 2021-006, to authorize an agreement with the Province of Ontario
(MTEC), be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Confirm Proceedings By-law
Resolution # 2021-022
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
11
THAT By-Law 2021-001, to Confirm the Proceedings of the Council meeting held
on January 11, 2021, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
Upcoming Council meetings include:
• Monday, January 18, 2020 at 2:00 p.m. to deal with the Oxford County
service delivery review.
• Monday, January 18, 2020 at 6:00 p.m. to deal with community grant
requests.
• Tuesday, January 19, 2020 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
• Monday, January 25, 2021 at 6:00 p.m. regular meeting.
23. Adjournment
Resolution # 2021-023
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Council meeting of January 11, 2021 be adjourned at 7:40 p.m.
Carried