210208 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, February 8, 2021
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
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Resolution # 2021-060
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of February 8, 2021, be
approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Councillor Esseltine requested the following addition under item 14.3.1:
The grant was an Accessibility Renovation Grant to support a wheelchair ramp
for access to the new deck and the interior of the restaurant.
Resolution # 2021-061
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the minutes of the Council meeting held on January 25, 2021, as
amended, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
11.1 CAO 21-02 Economic Development Advisory Committee
Recommendation
Jesse Goossens, Chair, Economic Development Advisory Committee,
was present to answer questions.
Opportunity was provided for comments and questions from Council.
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Mr. Goossens indicated the intent of the recommendation is for the
Committee to be included on the circulation of the noted items for
informational purposes.
Clarity was sought regarding what types of development applications the
Committee is interested in. Mr. Goossens indicated development
applications would only include commercial and industrial.
Resolution # 2021-062
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report CAO 21-02 Economic Development
Advisory Committee Recommendation, as information;
AND THAT Council endorses the recommendation from the Economic
Development Advisory Committee to allow the committee to be included
on the circulation of the following development applications to act as a
review and commenting body: Downtown, Industrial, Commercial, Façade
Grants, Subdivision Agreements, Road Construction (notices) and
Community Improvement Plans.
Carried
12. COVID-19
The Mayor shared information on the Province’s announcement earlier in the day
regarding the reopening of the economy.
13. Information Items
13.1 SCOR Appointment
There was discussion regarding appointing staff members and an elected
official. The CAO recommended that the appropriate staff appointments
would be the Transit Coordinator and the Director of Operations.
Resolution # 2021-063
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the correspondence from SCOR dated January
22, 2021, as information;
AND THAT staff bring forward a report with recommendations.
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Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 21-05 Media Relations Policy
Opportunity was provided for comments and questions from
Council.
Staff will be developing an internal training program for staff and
Council.
It was asked if a Social Media Policy will be developed.
Staff will be developing a communications strategy and plan that
will identify different communication mediums and how best to
interact with them; this would include the development of a Social
Media Policy.
Resolution # 2021-064
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Media Relations Policy as presented be approved.
Carried
14.2.2 CLK 21-06 Council Meeting February 16, 2021
Resolution # 2021-065
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT February 16, 2021 at 10:00 a.m. be scheduled as a Special
Council Meeting to deal with the Community Strategic Plan.
Carried
14.3 Development and Communication Services
14.4 Finance
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14.5 Fire and Emergency Services
14.6 Operations
14.7 Recreation, Culture & Park Services
14.7.1 RCP 21-04 2020 Year End Report
Opportunity was provided for comments and questions from
Council.
A status report regarding the Recreation, Culture and Parks
departmental service review will be provided at an upcoming
meeting. The report will identify what recommendations have been
implemented and what recommendations are outstanding.
Staff confirmed the visit numbers for the Health Club include public
and staff.
Resolution # 2021-066
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report RCP 21-04 2020 Year End Report,
for information.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-019, to appoint a Treasurer and to repeal By-Law 2020-
079
19.2 By-Law 2021-020, to appoint a Deputy Treasurer
Resolution # 2021-067
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
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THAT By-Law 2021-019, to appoint a Treasurer and to repeal By-Law
2020-079; and
By-Law 2021-020, to appoint a Deputy Treasurer, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-068
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 2021-018, to Confirm the Proceedings of the Council meeting held
on February 8, 2021, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Upcoming Council meetings include:
Tuesday, February 16, 2021 at 10:00 a.m. Special Council meeting to deal
with the Community Strategic Plan.
Tuesday, February 16, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
Monday, February 22, 2021 at 6:00 p.m. regular meeting.
22. Adjournment
Resolution # 2021-069
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council meeting of February 8, 2021 be adjourned at 7:02 p.m.
Carried