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970717 Otter Valley Trail MIN (2)~' • OTTER VALLEY RECREATIONAL TRAIL AND UTILITY CORRIDOR COMMITTEE Minutes of the meeting of the Otter Valley Recreational Trail and Utility Corridor Committee held Thursday, July 17, 1997 at 1:00 P.M. in the Village of Port Burwell Municipal Offices. Members: Dave Mason, Vice-Chair, Ron Bradfield, Jim Hevenor, Sam Lamb, Also Present: Dave Free, David Morris, Fran Bell, Brad Bartlett, Gundy Gtouski, Ron Chatten A. Adoption of Minutes Moved by Sam Lamb Seconded by Jim Hevenor AND RESOLVED THAT the minutes of May 8, 1997 as amended are adopted. "Carried" M;;ved by Ji~.• Heve.;<or Seconded by Ron Bradfield AND RESOLVED THAT the minutes of June 11, 1997 be approved as amended. "Carried" B. Adoption of Agenda Moved by Sam Lamb Seconded by Ron Bradfield AND RESOLVED THAT the agenda for the date of July 17, 1997 be adopted as amended. 11 Carried" C. Business Arising From the Minutes 1. Staff Direction Staff are directed to contact Rick Nevill to see if he is satisfied with the actions to date on the results of the meeti.ng between Mr. Nevill and the Town of Tillsonburg and Village of Vienna with respect to drainage issues on his property. D. Reports and Discussion 1. Update -Master Planning Exercise Brad Bartlett gave an update with respect to the exercise being completed by the IMC consultants he further stated that a report with recommendations will be available in the very near future to committee by the consultants Moved by Sam Lamb Seconded by Jim Hevenor AND RESOLVED THAT the final meeting of the master planning for the Otter Valley Recreational Trail and Utility Corridor and its open house be held in the Village of Port Burwell at the Parish Hall on September 11th, 1997 at 7:00 P.M. "Carried" 2. Discussion -Board of Management Moved by Sam Lamb Seconded by Jim Hevenor AND RESOLVED THAT the Otter Valley Recreational Trail and Utility Corridor Committee recommend back to their respective Councils to appoint the existing members of the committee to a Board of Management for the Otter Valley Recreation Trail and Utility Corridor for the balance of the 1994 -1997 term of Council ''Carried'' 3. Restructuring Ramifications An update was given to committee with respect to restructuring proposals in the Township of Bayham, Village of Vienna, Village of Port Burwell by Vice-chair Dave Mason see point 4. 4. Discussion proposed letter to adjacent Landowners Re: Trail Issues and Policing Staff was directed to proceed with a letter to adjacent landowners along the abandon railway line advising them that trail issues can be directed to either Clerk's of the participating municipalities and for any criminal activity they should be directed to the police. The Deputy-Clerk was directed to contact the local O.P.P. detachment and ask them to forward any complaints with respect to the trail and utility corridor to the committee so that they would be aware of any or all activities 5. Risk Management -Mqtorized Uses & Liability Moved by Jim Hevenor Seconded by Sam Lamb AND RESOLVED THAT the Otter Valley Recreation Trail & Utility Corridor approve the shared use of the trail with recreational motorized uses on a restrictive and probationary period to location and time and further that the IMC consultants recommend the appropriate level of activity, restrictions, signage, gating, fencing, etc. and to be incorporated into the appropriate drawings for the Master Plan Exercise. "Carried" \~ Moved by Jim Hevenor Seconded by Ron Bradfield AND RESOLVED THAT the Otter Valley Recreational Trail and Utility Corridor Committee recommend to the respective Councils to direct staff to prepare for approval by Committee of a Risk Management policy and further that the said policy be brought back to this committee for final approval and further that the operations departments of each participating municipality be authorized to identify and remedy any existing situation of risk and or maintenance prior to the formation of a Board of Management to an upset limit $500 per occurrence. "Carried" 6. Letter -Township of Bayharn dated July 4, 1997 Received. D. Other Business Mr. Jim Hevenor stated that he has been approached by the Otter Creek Outfitters and that they would like to incorporate a canoe Trail into the Otter Valley Recreational Trail and Utility Corridor. E. Adjournment and Next Meeting Date Moved by Ron Bradfield Seconded by Jim Hevenor AND RESOLVED THAT the committee move into closed session to discuss matters of potential litigation. "Carried11 Adjournment at 3:00 p.m. Next meeting August 21, 1997 at 2:00 p.m. at the Town of Tillsonburg.