210308 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 8, 2021
4:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:00 p.m.)
Resolution # 2021-104
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
2
THAT Council move into Closed Session to consider personal matters about
identifiable individuals, including municipal or local board employees.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
The Clerk received a request from Cedric Tomico (Applicant), to speak as a
delegation to agenda item 9.2.
Resolution # 2021-105
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of March 8, 2021, with
item 14.2.3 Staff Report CS 21-12, being considered prior to item 10.2., be
approved.
Carried
4. Moment of Silence
Council recognized International Women's Day.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-106
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
3
THAT the minutes of the Council meeting held on February 22, 2021, be
approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 2021-107
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:05 p.m.
Carried
8.1 Application for Minor Variance A03-21 (Permterra Development
Corporation)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 2021-108
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Committee of Adjustment approve Application File A03-21,
submitted by Permterra Development Corporation., for lands described
Part of Block 40, Plan 41M-232, Parts 7 & 8 of 41R-8296, Town of
Tillsonburg, as it relates to:
1. Relief from Section 8.6.4.2.1- Number of Dwelling Houses Per Lot, to
reduce the minimum number of dwelling houses from 17 to 16 within lands
zoned R3-4.
4
Carried
Resolution # 2021-109
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:11 p.m.
Carried
9. Planning Reports
9.1 Application for Zone Change Removal of Holding Provision ZN 7-21-
03 –Oxnard Developments Inc.
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-110
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council approve the zone change application, File No. ZN 7-21-
03, as submitted by 2385667 Ontario Limited, for lands described as Part
of Lot 24, Land Registrar’s Compiled Plan No 1653, Town of Tillsonburg,
to rezone the subject lands to remove the Holding Provision from
properties within Phase 3 of Oxnard Developments draft plan of
subdivision.
Carried
9.2 Application for Consent B20-88-7 (2563557 Ontario Inc)
The Clerk received a request from Cedric Tomico (Applicant), to speak as
a delegation to agenda item 9.2. Mr. Tomico appeared before Council to
provide support for the application and the staff recommendation.
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. The Senior Planner noted that the
5
consent application will be considered by the Land Division Committee at
their meeting on April 1, 2021.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-111
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council advise the Land Division Committee that the Town supports
the proposal to sever the subject property, described as Blocks 21, 22, 23,
24, Plan M-155, Daisy Court & Daffodil Avenue, in the Town of
Tillsonburg, subject to the conditions as contained in staff report CP 2021-
17.
Carried
10. Delegations
10.1 Police Services Board Re: Support of False Alarm Reduction By-Law
Larry Scanlan, Chair, Tillsonburg Police Services Board, appeared before
Council to provide support for the proposed false alarm reduction By-Law
as presented under item 14.2.3. Mr. Scanlan noted that the intent of the
proposed By-Law is to reduce police time spent responding to false alarm
calls. The Board recommends a grace period in which warning letters will
be issued prior to beginning to issue fines.
Opportunity was provided for comments and questions from Council.
It was asked if fines would be issued to property owners or property
tenants. It was asked who would be responsible for issuing warning letters
and fines.
It was asked if the Tillsonburg PSB is interested in being a part of the
appeal process. Mr. Scanlan noted that the Board is not interested in
being a part of the appeal process.
Resolution # 2021-112
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the delegation from the Police Services Board Chair regarding the
proposed False Alarm Reduction By-Law as presented under agenda item
14.2.3, be received as information.
6
Carried
Item 14.2.3. was dealt with next.
10.2 Tillsonburg BIA Re: Implementing minimum and maximum charges
request
Mark Renaud, Executive Director, Tillsonburg BIA, appeared before
Council to present the Board of Director's request. The Board is
requesting that the Town create a minimum/maximum charge for all
Tillsonburg Town Centre Mall properties.
Opportunity was provided for comments and questions from Council.
It was noted that the report should include section 210.
Resolution # 2021-114
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff bring a report back to Council outlining recommendations in
regards to using Municipal Act 2001, S.O. 2001, C 25 Section 208 “funds
raised” to create a minimum/maximum charge for properties known as
164, 170, 200 and 248 Broadway.
Carried
10.3 Sandi Pake Re: Surplus Alleyway Between Coyle Lane and Frances
St
Sandi Pake, a landowner adjacent to the surplus Alleyway between Coyle
Lane and Frances Street, appeared before Council on behalf of herself,
Chris Meloche, John Fish and Jason Mills, to present their interest in
purchasing the property and their concerns regarding the cost of the
property. Ms. Pake provided background on the item and will provide her
presentation to the Clerk.
Opportunity was provided for comments and questions from Council.
Ms. Pake asked that the Town complete a request to have tree stumps
removed from the Alleyway property which are impacting the adjacent
properties.
Resolution # 2021-115
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
7
THAT the delegation from Sandi Pake regarding the Surplus Alleyway
Between Coyle Lane and Frances St, be received as information and that
staff be directed to review the information and follow through with the
available options with the presenter.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
The Mayor shared information on current local restrictions and available
resources.
COVID-19 Vaccination Clinic Appointment bookings for adults 80 years of age
and older (80+), and Indigenous adults ages 55 and older (55+), open Tuesday,
March 9, 2021 at 8:00 a.m. For more information visit www.swpublichealth.ca
There was discussion about local solutions for transportation to vaccine clinics. It
is not known at this time what vaccines will be available and if there will be
mobile vaccination clinics in the area.
13. Information Items
13.1 Letter from the Ministry of Energy, Northern Development and Mines
Re: long-term energy planning framework
13.2 Baldwin Place Residents Association Re: Sidewalk maintenance
13.3 Letter from the Ministry of Municipal Affairs and Housing Re: 2021
COVID-19 Recovery Funding
13.4 Letter from the Ministry of Transportation Re: Safe Restart
Agreement (SRA)
Resolution # 2021-116
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Ministry of Energy,
Northern Development and Mines dated January 28, 2021, the
correspondence from the Baldwin Place Residents Association dated
February 19, the correspondence from the Ministry of Municipal Affairs
and Housing dated March 4, 2021, and the correspondence from the
Ministry of Transportation dated March 3, 2021, as information.
8
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-01 Modernization Funding (Intake 2) Program
Staff provided clarification on the difference between the review
stream and the implementation stream.
There was discussion regarding the proposed space needs study
and the Town Hall process. Staff recommend that an updated
space needs study, that considers both administration and
operations, is necessary for the Town Hall process.
There was discussion regarding the proposed Citizen Portal
(Municipal App). The proposed app integrates with the Town's
website and can include a mobile report a problem function. Adding
additional functions to the app would be a separate cost.
Staff noted the application deadline is Friday, March 12.
The Town would be required to follow the procurement policy if
funding is provided.
Resolution # 2021-117
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives report CAO 21-01 Municipal Modernization
Funding Intake 2 as information;
AND THAT Council directs staff to proceed with applying for
funding for all of the programs listed in this report.
Carried
14.2 Corporate Services
14.2.1 CS 21-10 Land Disposition By-Law
Staff noted that the proposed By-Law speaks to the selling of land
and the declaration of surplus land.
9
There was discussion regarding when lands are declared surplus
but the land does not sell.
Resolution # 2021-118
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the By-Law to adopt policies with respect to the sale of land
and other disposition of land be brought forward for Council’s
consideration.
Carried
14.2.2 CS 21-11 Committee Appointment
Resolution # 2021-119
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT a By-Law to amend By-Law 4247 Schedule A be brought
forward for Council’s consideration.
Carried
14.2.3 CS 20-12 False Alarm By-Law
There was discussion regarding the appeal process.
Staff recommended that if the By-Law is enacted that the six month
grace period should begin on June 1, 2021 to allow for public
notice.
There was discussion regarding the administrative work required,
use of possible revenue and the appeal body.
Resolution # 2021-113
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the False Alarm Program as recommended by the Police
Service Board is received as information and that staff be directed
to include the False Alarm By-Law on the next Council agenda for
Council's consideration.
Carried
10
Item 10.2 was dealt with next.
14.2.4 CS 21-13 Cancellation of March 15, 2021 Council Meeting
Resolution # 2021-120
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting scheduled for March 15, 2021 be
cancelled and that the Clerk’s Office provide notice of the meeting
cancellation.
Carried
14.3 Economic Development
14.3.1 EDM 21-06 Offer to Purchase - Lot 2, Van Norman Innovation
Park
Resolution # 2021-121
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report EDM 21-06 Offer to Purchase – Lot
2, Van Norman Innovation Park;
AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale with
North Ridge Realty (2020) Inc for the property described as Lot 2 in
the Van Norman Innovation Park.
Carried
14.4 Finance
14.4.1 FIN 21-08 2021 Development Charge Study Update
Resolution # 2021-122
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT a By-Law to Amend Development Charges By-law 4315 for
the Town of Tillsonburg be brought forward for consideration at the
March 22, 2021 Council meeting.
11
Carried
14.5 Fire and Emergency Services
14.5.1 FRS 21-01 Fire Department Establishing By-Law Update
The mover noted that the intent of the resolution is that staff will
bring the By-Law back to a future meeting for discussion.
Resolution # 2021-123
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT a By-law to establish a fire department and to repeal by-law
3190 be received as information.
Carried
14.6 Operations and Development
14.6.1 OPD 21-05 Kinsmen Bridge Surface Upgrades
There was discussion about the material used on the Kinsmen
Pedestrian Bridge. Staff noted that options to improve the bridge
surface were considered and it was determined that it was not
plausible to install an anti-slip adhesive in winter weather
conditions. The material used was determined to be the best option
at the time to improve the bridge surface in inclement weather.
Staff will be presenting findings from the Enhanced OSIM
Inspection Report on the Kinsmen Pedestrian Bridge completed in
2020, at an upcoming meeting of Council.
Staff noted that if the current material on the bridge negatively
effects animals in warm weather conditions that the material will be
removed and stored for the summer time. Staff worked on the
bridge today to address rippling of the material and to install
additional transition pieces.
Resolution # 2021-124
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report OPD 21-05 Kinsmen Bridge Surface
Upgrades, as information.
12
Carried
14.6.2 OPD 21-06 Hangar Land Lease Agreement
Resolution # 2021-125
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives report OPD 21-06 Hangar Land Lease
Agreement Taxiway G1 - Lot 1 as information;
AND THAT a By-Law to execute a new Land Lease Agreement for
Taxiway G1 - Lot 1 with Karl Szordykowski of Kangible Inc. and to
repeal By-Law 4309, be brought forward for Council's
consideration.
Carried
14.6.3 OPD 21-07 Subdivision Road Naming - Northcrest Phase 2
It was suggested that the Town should contact the Legion
regarding a past request to use war names for road names.
Staff will notify the individuals whose name's are approved.
Resolution # 2021-126
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report OPD 21-07 Subdivision & Road
Naming – Northcrest Estates Phase 2 as information;
AND THAT Council approves “Northcrest Estates Phase 2” as the
subdivision name for the draft plan of subdivision parcel identified in
this report known as Part 1 & Part 2 of 41R-10049, Part of Lot 5,
Concession 10 (Dereham);
AND THAT Council approves “Braun Avenue”, “Keba Crescent”,
“Mallard Street”, “Martin Street” and “Lark Street” as road names for
the Northcrest Estates Phase 2 subdivision along with the
extension of “Canary Street”.
Carried
13
14.7 Recreation, Culture and Parks
14.7.1 RCP 21-06 Healthy Communities Initiative Funding Application
There was discussion regarding what items could qualify for
funding approval. Staff noted the intent is to serve as many
residents as possible.
There was discussion regarding the proposed outdoor fitness
equipment stations, including cost, location and targeted age group.
Resolution # 2021-127
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT report RCP 21-06 Healthy Communities Initiative Funding
Application, be received as information;
AND THAT Council support the proposed application as outlined in
this report with an upset allocation of $150,000.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
17. Motions/Notice of Motions
Resolution # 2021-128
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT council directs staff to co-ordinate a delegation presentation from the
Youth Council Coalition of Canada.
Carried
Staff noted that the Town would provide public notice to share that the blue clock
tower lighting during the month of April is in Honour of Autism Awareness.
It was suggested that a policy be developed to outline a process for clock tower
lighting requests.
14
Resolution # 2021-129
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT council directs staff to change the colours of the clock tower lights to Blue
for the month of April in Honour of Autism Awareness Month
Carried
Resolution # 2021-130
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT staff prepare a report including options for council with regard to the Open
Air Burning By-Law 3072 (dated 2003), in particular with regard to recreational
fires including how permissions or permits are granted, how rules and regulations
are communicated and enforced, and how adjacent property owners can express
concerns appropriately.
Carried
Staff will work on bringing the report forward in the next month.
Resolution # 2021-131
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff bring a report back to council with regards to donating used
playground equipment to a local housing co-operative
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-030, to amend Zoning By-Law Number 3295 (ZN 7-21-
03)
19.2 By-Law 2021-031, to adopt policies with respect to the sale and other
disposition of land and to repeal By-Law 3549
19.3 By-Law 2021-032, to amend By-Law 4247 Schedule A (Committee
Appointments)
15
19.4 By-Law 2021-033, to authorize an agreement of purchase and sale
with North Ridge Realty (2020) Inc.
19.5 A By-law to establish a fire department and to repeal By-Law 3190
Withdrawn.
19.6 By-Law 2021-034, to enter into an airport hanger land lease
agreement with Karl Szordykowski and to repeal By-Law 4309
Resolution # 2021-132
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2021-030, to amend Zoning By-Law Number 3295 (ZN 7-
21-03); and
By-Law 2021-031, to adopt policies with respect to the sale and other
disposition of land and to repeal By-Law 3549; and
By-Law 2021-032, to amend By-Law 4247 Schedule A (Committee
Appointments); and
By-Law 2021-033, to authorize an agreement of purchase and sale with
North Ridge Realty (2020) Inc.; and
By-Law 2021-034, to enter into an airport hanger land lease agreement
with Karl Szordykowski and to repeal By-Law 4309, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-133
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2021-029, to Confirm the Proceedings of the Council meeting held
on March 8, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
16
Carried
21.Items of Public Interest
Members of the public can vote for what colours will be used for the new
playground equipment to be installed at Optimist Park. Visit tillsonburg.ca for
more information on how to vote.
Staff indicated the John Pound Road construction project is expected to be
completed by end of next week according to the recent update from the County.
Staff will ensure the COVID vaccination information and consent forms are made
available at the Customer Service Centre.
The next regular meeting of Council is scheduled for Monday, March 22, 2021 at
6:00 p.m.
22.Adjournment
Resolution # 2021-134
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of March 8, 2021 be adjourned at 9:13 p.m.
Carried