210407 Cultural, Heritage & Special Awards Committee MinutesThe Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Advisory Committee Meeting
April 7, 2021
4:30 p.m.
Electronic Meeting MINUTES
Present: Collette Takacs, Councillor Penny Esseltine, Carrie Lewis, Tabitha Verbuyst
Staff: Laura Pickersgill, Executive Assistant; Patricia Phelps, Manager of Culture &
Heritage/Curator
Absent: Terry Fleming, Rosemary Dean, Mark Dickson
1. Call to Order The meeting was called to order at 4:33 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Carrie Lewis Seconded by: Tabitha Verbuyst
THAT the Agenda as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of April 7, 2021, be adopted. Carried 3. Adoption of Previous Minutes
Resolution #2 Moved by: Councillor Esseltine Seconded by: Carrie Lewis THAT the Minutes as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of March 3, 2021, be adopted.
Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. Presentations 6. General Business & Reports 6.1 Tillsonburg 150 Brainstorming Sessions
6.1.1 Confirmed Attendees to Date
The Committee reviewed the list of RSVPs. It was suggested that the invitation be opened up to include the Town’s Advisory Committee groups,
high school students, community sports groups, snowbirds, Theatre Tillsonburg and the Historical Society.
There were ideas discussed for the Tillsonburg 150 festival:
• To incorporate some kind of music such as: a talent show or lip syncing battle
• It was suggested that this event not mimic the Turtlefest event. It will be important for the two planning committees to remain in contact regarding the two events.
• Inclusion of the snowbirds
• Inclusion of a historical component such as: skits The brainstorming session will be moved to one day versus two days. The
session will be held on April 22 from 5-7 p.m. There was a recommendation to host a separate one-day event on the actual Town’s birth date in March 2021. Staff suggested having an open house of Town facilities on this date where members of the public can tour
the facilities and enjoy cake and refreshments at each facility. Staff will
bring this item to the Senior Leadership and Management Team for review with a report to Council following the staff review. 6.1.2 Develop/Confirm Agenda for Sessions
It was suggested that the agenda for the session include:
• Introduction
• Brainstorming for ideas
• Voting on a list of pre-established ideas
• Interest in participation in a subcommittee 6.1.3 Confirm Host for the Sessions
Collette and Carrie will co-host the session. 6.1.4 Sub-Committee Establishment This will be discussed further following the brainstorming session. 7. Round Table Volunteer Recognition will be advertised this month and then a nomination can be made at the next meeting. Staff to look into previously selected recipient that was posted due to the pandemic. 8. Next Meeting May 5, 2021 at 4:30 p.m. 9. Adjournment
Resolution #3
Moved by: Carrie Lewis Seconded by: Tabitha Verbuyst
THAT the April 7, 2021 Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:22 p.m. Carried