210426 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, April 26, 2021
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Paul Groeneveld, Acting Fire Chief
Cephas Panschow, Development Commissioner
David Drobitch, Manager of Parks and Facilities
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
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Resolution # 2021-201
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of April 26, 2021, with the
addition of agenda item 14.2.2 regarding the scheduling of a Special Council
Meeting for Monday, May 3, be approved.
Carried
4. Moment of Silence
Council recognized and thanked the first responders and volunteers who
assisted with a Tillsonburg apartment fire that displaced residents on April 18.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-202
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the minutes of the Council meeting held on April 12, 2021, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
10.1 Youth Council Coalition of Canada (YCC)
Kelsey Santarossa, YCC Founder and President, appeared before Council
to provide an overview of the Youth Council Coalition of Canada (YCC)
organization.
Opportunity was provided for comments and questions from Council.
The annual membership fee is $1,200 and the for the first year
municipalities receive 30% off.
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Ms. Santarossa shared a current program offered by the YCC and noted
that youth is typically defined as 12 to 29 years old.
Resolution # 2021-203
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the delegation from Kelsey Santarossa regarding the Youth Council
Coalition of Canada be received as information.
AND THAT the creation of a youth council be brought forward to the 2022
budget deliberations.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
Councillor Gilvesy shared concerns for local businesses that are suffering from
the lockdown and concern regarding the closure of outdoor activities.
Councillor Rosehart shared concerns for local businesses.
A new COVID-19 vaccine clinic will open on April 27 in the Lions Auditorium of
the Tillsonburg Community Centre and will serve Southwest Public Health area
residents who are 60 plus on weekdays from 9:00 a.m. to 7:00 p.m. by
appointment only. To book an appointment go to www.covidvaccinelm.ca or call
226-289-3560 (Toll Free 1-888-333-2175).
The Town is currently seeking volunteers to assist with the vaccine clinic. To
volunteer visit tillsonburg.ca to complete a volunteer form or call the Town at 519-
688-3009 ext. 4041. The Town will contact individuals to confirm their
involvement.
The Mayor provided an update from Tillsonburg District Memorial
Hospital leadership.
Mayor Molnar provided a reminder that the lockdown restrictions are law and that
the Town does not support violation of these laws and encourages broad-based
community support to follow public health protocols in an effort to mitigate the
lingering challenges of COVID-19.
13. Information Items
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13.1 Tillsonburg Police Services Board Re: Ontario Provincial Police
(OPP) detachment boards
Staff noted that if Council is interested in submitting a Tillsonburg proposal
staff should be asked to prepare a report regarding this.
Resolution # 2021-204
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the correspondence from the Tillsonburg Police
Services Board dated April 21, 2021, as information;
AND THAT Staff provide a report regarding the Police Service Board
amalgamation in May.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.2.1 CS 21-18 Alternative Voting Methods for the 2022 Municipal
Election
Staff noted that the proposed voting methods are the same as used
in 2018. With this method there is opportunity for advance polling
and to provide voting kiosks for those without access to
technology.
Resolution # 2021-205
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council endorse the internet/telephone voting method for the
2022 Municipal Election and that a by-law be introduced at future
meeting to confirm internet/telephone voting and further that staff
be directed to work with area municipalities to secure a
contract/cost for the delivery of this type of election voting method.
Carried
14.2.2 Special Council Meeting Monday, May 3
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Resolution # 2021-206
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT May 3, 2021 at 12:30 p.m. be scheduled as a Special
Council Meeting to deal with the Community Strategic Plan.
Carried
14.3 Economic Development
14.3.1 EDM 21-15 RFT 2021-003 VanNorman Innovation Park
Servicing
Staff noted the expected completion date is September, 2021.
Resolution # 2021-207
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive report EDM 21-15 RFT 2021-003 Van
Norman Innovation Park Servicing;
AND THAT Council award RFP 2021-003 to Froese Excavating Ltd
of Norfolk County, ON at a cost of $1,792,374 (not including net
HST) - the lowest bid received satisfying all Tender requirements.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 21-17 Bidwell Ridout Intersection Improvements
There was discussion regarding option 2.
It was suggested that OPP incident reports for this intersection
should be provided as information.
Resolution # 2021-208
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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THAT report OPD 21-17 Bidwell/ Ridout Intersection Improvements
be received as information;
AND THAT Council directs staff to implement option 2;
AND THAT Council directs Staff to amend the Traffic By-Law as
required based on the Option supported.
Carried
14.6.2 OPD 21-18 J.A Smith Drain Improvement
Resolution # 2021-209
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report OPD 21-18 as information;
AND THAT the Notice of Request for Drain Improvement submitted
by ARMTEC, under Section 78 of the Drainage Act, R.S.O. 1990,
request to improve existing drainage works, in relation to property
located at Part of Lot 9 and Part 10 on Concession 4 NTR (Rokeby
Road) be received and adopted;
AND THAT Mr. Brandon Widner P.Eng of Spriet Associates, be
appointed the Engineer to investigate and prepare the necessary
drainage report.
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 21-11 Riverine Clubtail Dragonfly
David Drobitch, Manager of Parks and Facilities, was present to
answer questions.
Staff can contact the Canadian Wildlife Service (CWS) and share
this information through Town social media platforms.
Staff noted that the CWS would contact the LPRCA.
Resolution # 2021-210
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT report RCP 21-11 Riverine Clubtail Dragonfly, be received as
information;
AND THAT Staff monitor and update Council as appropriate.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Staff noted that a report and the draft Cemetery By-Law will be brought
forward at the next regular Council meeting on May 10, 2021.
Resolution # 2021-211
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Parks, Beautification and Cemeteries Committee minutes dated
April 1, 2021 and the Culture, Heritage, Special Awards Committee
minutes dated April 7, 2021 be received, the Airport Advisory Committee
minutes dated March 18 and March 25, 2021, and the Economic
Development Advisory Committee minutes dated April 13, 2021, as
information.
Carried
17. Motions/Notice of Motions
There was discussion regarding the current service contract for animal licensing.
The mover noted that the intent of the resolution is that a report would be brought
forward by the end of 2021.
Resolution # 2021-212
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Staff be directed to bring a report to Council regarding the status of options
and cancellation of the cat and dog tag program.
Carried
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18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-047, to amend Zoning By-Law Number 3295, as
amended (ZN 7-21-02)
Resolution # 2021-213
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT By-Law 2021-047 to amend Zoning By-Law Number 3295, as
amended (ZN 7-21-02), be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-214
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2021-046, to Confirm the Proceedings of the Council meeting held
on April 26, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
The Town is currently seeking volunteers to assist with the COVID vaccine clinic
that opens on April 27 in the Lions Auditorium of the Tillsonburg Community
Centre. To volunteer visit tillsonburg.ca to complete a volunteer form or call the
Town at 519-688-3009 ext. 4041. The Town will contact individuals to confirm
their involvement.
Mayor Molnar thanked Courtland Landscape and Grounds for donating 20 new
native trees in celebration of the business's 20th anniversary. The trees were
planted in Memorial Park on Earth Day 2021.
Upcoming Council meetings include:
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• Monday, May 3, 2021 at 12:30 p.m. for the purpose of dealing with the
community strategic plan.
• Monday, May 10, 2021 at 6:00 p.m. regular meeting.
22. Adjournment
Resolution # 2021-215
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of April 26, 2021 be adjourned at 7:39 p.m.
Carried