210510 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, May 10, 2021
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session (4:30 p.m.)
Resolution # 2021-219
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
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THAT Council move into Closed Session to consider personal matters about identifiable
individuals, including Town employees and a proposed or pending acquisition or
disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-220
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of May 10, 2021, with the
addition of agenda item 11.1 Parks, Beautification and Cemeteries Advisory Committee
Re: RCP 21-12 Cemetery By-Law Final Draft Update, and with agenda item 14.7.1. staff
report RCP 21-12 being dealt with before agenda item 12, be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Mayor recognized National Nurses Week and National Police Week and
thanked front line workers for their service.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-221
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT the minutes of the Council meeting held on April 26, 2021 and the minutes of the
Special Council meeting held on May 3, 2021, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
11.1 Parks, Beautification and Cemeteries Advisory Committee Re: RCP
21-12 Cemetery By-Law Final Draft Update
Christine Nagy, Chair, Parks, Beautification and Cemeteries Advisory
Committee, appeared before Council to provide support for the proposed
Cemetery By-Law.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-222
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the delegation from Christine Nagy regarding the Cemetery By-Law be
received as information;
AND THAT this information be referred to item 14.7.1 staff report RCP 21-12, for
consideration.
Carried
Item 14.7.1 was dealt with next.
12. COVID-19
Mayor Molnar provided information regarding the Southwestern Public Health
(SWPH) Same Day Vaccination List for eligible individuals requiring their first
dose. More information can be found on the SWPH website.
The Mayor provided a local update and shared a message from Tillsonburg
District Memorial Hospital leadership.
13. Information Items
13.1 Statistics Canada Re: 2021 Census
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13.2 City of Burnaby Re: Day of Action against Asian racism
Resolution # 2021-224
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the correspondence from Statistics Canada dated April 22,
2021 and the correspondence from the City of Burnaby dated April 26, 2021, as
information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-05 Tillsonburg Police Services Board Composition
Staff noted that the Oxford County CAO's will have to meet and
prepare one joint application for submission.
Staff confirmed that each municipality will still negotiate individual
service contracts with the OPP regardless of local detachment
board compositions.
Resolution # 2021-225
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Council of the Town of Tillsonburg receives staff report CAO
21-05 Tillsonburg Police Services Board Composition as information;
AND FURTHER THAT Council directs the selection of Option “A”
including a composition of 5 members.
Carried
14.2 Corporate Services
14.3 Economic Development
14.3.1 EDM 21-16 Surplus Land Declaration - Alleyway between
Charles St and Nelson St
Resolution # 2021-226
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
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THAT Council receives report EDM 21-16 Offers to Purchase – Alleyway
between Charles Street and Nelson Street;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Peter Leliveld
and Ruth Leliveld for the property described as the North part of the
Alleyway between Charles Street and Nelson Street, and to be described
by a new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Ray Jones,
Teresa Jones, Tejaun Jones and Jeffrey Jaques for the property
described as the South part of the Alleway between Charles Street and
Nelson Street, and to be described by a new reference plan.
Carried
14.4 Finance
14.4.1 FIN 21-12 Council Remuneration and Expenses
Resolution # 2021-227
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives report FIN 21-12 2020 Council Remuneration and
Expenses as information.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 21-19 Airport Hangar Land Lease Hangar G9
Resolution # 2021-228
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report OPD 21-19 Airport Hangar Land Lease
Hangar G9 as information;
AND THAT a By-Law be brought forward to authorize a Land Lease
Agreement with Euclid Benoit for the West half of Hangar G9;
AND THAT a By-Law be brought forward to authorize a Land Lease
Agreement with 1467246 Ontario Inc. for the East half of Hangar G9.
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Carried
14.6.2 OPD 21-20 Hangar Land Lease Agreement Taxiway G1 Lot 4
Resolution # 2021-229
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report OPD 21-20 Hangar Land Lease Agreement
Taxiway G1 – Lot #4 as information;
AND THAT a By-Law to authorize a Land Lease Agreement for Taxiway
G1 Lot 4 with Ewart McLaughlin, and to repeal By-Law 2020-044, be
brought forward for consideration.
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 21-12 Cemetery By-Law Final Draft Update
There was discussion regarding flower beds and potted plants.
Staff noted that the Town would reserve the right to remove
anything in contradiction to the By-Law.
There was discussion regarding when grave stone toppers are
permitted during the year.
The proposed by-law indicates that the Town is not responsible for
any watering or maintenance of live plants and flowers or artificial
decorations.
Staff noted that the passing of this by-law will be shared through
the Town's communication platforms.
Resolution # 2021-223
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT report RCP 21-12 Cemetery By-Law Final Draft Update, be
received as information;
AND THAT Council agrees with the recommendations provided by the
Parks, Beautification and Cemeteries Advisory Committee;
AND THAT the attached By-Law to govern the operations of the
Tillsonburg Cemetery, and to repeal By-Law 3640, be brought forward for
approval at the May 25, 2021 Council meeting.
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Carried
Item 12 was dealt with next.
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-230
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Accessibility Advisory Committee minutes dated April
6, 2021 and the Physician Recruitment and Retention Advisory Committees
minutes dated April 29, 2021 and the Town Hall Steering Committee minutes
dated April 14, 2021, as information.
Carried
17. Motions/Notice of Motions
Staff noted the proposed program would not impact tax payers as a whole and
recommended that the motion also indicate the program would be penalty.
Resolution # 2021-231
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council endorse and request that Staff implement a property tax deferral for
anyone who cannot make payments in May due to financial restraints recognizing that
lockdowns, layoffs and shuttered businesses are creating undue hardships;
AND THAT the deferral program be similar in nature to the one that was implemented in
2020;
AND THAT the deferral be interest free and penalty free and that payments are deferred
to August, 2021 at which time pending the status of lockdowns may be revisited for an
extension;
AND THAT the Town of Tillsonburg Council recognize that only the Town’s portion of
taxes can be deferred by said Council and hereby request that this resolution be
forwarded to the County of Oxford for consideration of deferring County property tax due
in May to support those that may not be in the financial position to meet the current
deadlines.
Carried
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It was suggested that the resolution also be circulated to the Hon. Prabmeet Singh
Sarkaria Associate Minister of Small Business and Red Tape Reduction.
Resolution # 2021-232
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Town of Tillsonburg respectfully requests that all citizens and the business
community adhere to health guidelines and covid-19 safety measures as set out by the
Province of Ontario and Southwestern Public Health;
AND THAT the Town of Tillsonburg recognizes the undue hardships that have been
placed upon our citizens and business community with many members of the community
struggling both financially and emotionally due to lockdowns, stay home orders and
layoffs;
AND THAT the Town of Tillsonburg respectfully requests that the Province of Ontario
continues and enhances the financial supports available to small businesses and
industries as well as provide clarification on the appeal process to those denied The
Ontario Small Business Grant to help confront the economic repercussions caused by
the current stay at home measures and shuttered businesses;
FURTHERMORE the Town of Tillsonburg acknowledges that it has been identified
through scientific studies, communication from medical experts, the science table, and
the Premier, that outdoor activities that allow for social distancing and ability to follow
safety protocols have been identified to have low risk of exposure to the COVID-19 virus.
Medical experts maintain that the physical and mental health benefits of these activities
outweigh the risks associated with keeping outdoor activities closed;
AND THAT the Town of Tillsonburg respectfully asks that the Province of Ontario and
Premier Ford reconsider the opening of outdoor recreational facilities;
AND THAT this resolution be forwarded to Premier Ford, Minister of Health Hon.
Christine Elliot, Minister of Heritage, Sport, Culture and Tourism Hon. Lisa MacLeod,
Minister of Finance Hon. Peter Bethlenfalvy, Minister of Agriculture Hon. Ernie
Hardeman and the Hon. Prabmeet Singh Sarkaria Associate Minister of Small Business
and Red Tape Reduction and Association of Municipalities Ontario.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Mayor Molnar - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
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Deputy Mayor Beres - Yes
Councillor Esseltine - Yes
Carried
Mayor Molnar asked that Deputy Mayor Beres assume position as Chair.
Mayor Molnar requested that the following notice of motion be included on the May 25,
2021 Council agenda.
Resolution #
Moved By: Mayor Molnar
WHEREAS on February 8, 2021 Council adopted a Media Relations Policy as contained
in Report CLK 21-05;
AND FURTHER that it is desirous that a policy is available to set guidelines and
standards to ensure the appropriate use and management of social media on behalf of
the Municipality of the Town of Tillsonburg;
THEREFORE, be it RESOLVED, that Council directs Staff to provide a Draft Social
Media Policy for consideration.
Mayor Molnar resumed position as Chair.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-050, to authorize the use of internet and telephone
voting for the 2022 Municipal Election
19.2 By-Law 2021-051, to authorize an agreement of purchase and sale
with Peter Leliveld and Ruth Leliveld
19.3 By-Law 2021-052, to authorize an agreement of purchase and sale
with Ray Jones, Teresa Jones, Tejaun Jones and Jeffrey Jaques
19.4 By-Law 2021-053, to authorize a Land Lease Agreement with Euclid
Benoit
19.5 By-Law 2021-054, to authorize a Land Lease Agreement with 1467246
Ontario Inc.
19.6 By-Law 2021-055, to authorize a Land Lease Agreement with Ewart
McLaughlin and to repeal By-Law 2020-044
Resolution # 2021-233
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT By-Law 2021-050, to authorize the use of internet and telephone voting for
the 2022 Municipal Election; and
By-Law 2021-051, to authorize an agreement of purchase and sale with Peter
Leliveld and Ruth Leliveld; and
By-Law 2021-052, to authorize an agreement of purchase and sale with Ray
Jones, Teresa Jones, Tejaun Jones and Jeffrey Jaques; and
By-Law 2021-053, to authorize a Land Lease Agreement with Euclid Benoit; and
By-Law 2021-054, to authorize a Land Lease Agreement with 1467246 Ontario
Inc.; and
By-Law 2021-055, to authorize a Land Lease Agreement with Ewart McLaughlin
and to repeal By-Law 2020-044, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-234
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2021-049, to Confirm the Proceedings of the Council meeting held on
May 10, 2021, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Items of Public Interest
The Tillsonburg Farmers' Market is now open Saturday mornings at the Station
Arts Centre.
The Community Living Flag will be flown at the South Broadway Park for the
week of May 11 to May 14 in celebration of Community Living Month.
The Walk for Alzheimer's will be held the last weekend in May 2021 to coincide
with the national Walk for Alzheimer's events month.
The Mayor thanked the Kinsmen Club of Tillsonburg and staff for installing the
Kinsmen fountain in Lake Lisgar.
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Upcoming Council meetings include:
• Monday, May 17, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
• Tuesday, May 25, 2021 at 6:00 p.m. regular meeting.
22. Adjournment
Resolution # 2021-235
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council meeting of May 10, 2021 be adjourned at 7:20 p.m.
Carried